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EL DORADO COUNTY TRANSIT AUTHORITY Regular Meeting

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EL DORADO COUNTY TRANSIT AUTHORITY Regular Meeting County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, March 1, 2018; 1:00PM EL DORADO COUNTY TRANSIT AUTHORITY Regular Meeting Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II Vice Chairperson: Mark Acuna, City of Placerville Councilmember Directors: Patty Borelli, City of Placerville Councilmember John Hidahl, County of El Dorado Supervisor, District I Brian Veerkamp, County of El Dorado Supervisor, District III • John Clerici, Alternate for City Councilmembers • Michael Ranalli, Alternate for Board of Supervisors, District IV Executive Director: Mindy Jackson CALL TO ORDER AND RECESS TO CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 Potential Case RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action. OPEN FORUM At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record. 1. CONSENT CALENDAR PAGE A. Approve Conformed Minutes of Regular Meeting February 1, 2018 5 B. Receive and File January 2018 Check Registers 9 C. Receive and File January 2018 Ridership Reports 12 D. Receive and File Regional Fare Comparison 16 E. Adopt Resolution No. 18-06 Authorizing Financial Transactions by Newly 19 Elected Officers and the Executive Director F. Adopt Resolution No. 18-07 Authorizing the Executive Director to Claim 22 Transportation Development Act (TDA) Funds for Fiscal Year 2018/19 G. 1. Approve Purchase Order 23207 issued to Next Level Warehouse Solutions 27 in the amount of $7,040.73 for the purchase of a Pallet Racking System 2. Authorize the Executive Director execute all contracts and documents included in the Adopted Capital Improvement Plan 17-05 budget H. Adopt Resolution No. 18-11 Amending El Dorado County Transit Authority 31 Conflict of Interest Code for 2018 I. 1. Accept Actuarial Valuation of Other Post-Employee Benefit Program for 39 fiscal years ending June 30, 2018 and June 30, 2019 2. Adopt Resolution No. 18-10 approving the pre-fund amount in the California Employer’s Retiree Benefit Trust Program (CERBT) 3. Authorize Executive Director execute all documents necessary for continued participation 2. ACTION ITEMS A. Authorize the Chairperson and Vice Chairperson to sign a support letter 75 for a Caltrans District 3 Transportation Art/Community Identification Proposal prepared for submission by the El Dorado County Health and Human Services Agency 2 2. ACTION ITEMS CONTINUED PAGE B. Receive and File the El Dorado County Transit Authority Fiscal Year 2017/18 77 Six-Month Administrative Operations Report for the period July 1, 2017 through December 31, 2017 C. 1. Approve operation of a special services shuttle to support a March 21, 2018 96 event at the El Dorado County Fairgrounds Placerville Speedway 2. Approve use of Fiscal Year 2017/18 Marketing Budget funds for the March 21, 2018 special service D. 1. Approve Purchase Order No. 23271 issued to El Dorado Bus Sales in the 101 amount of $121,568.28 for acquisition of one (1) replacement Class E Cut-A-Way Bus 2. Authorize Executive Director to execute all documents related to this purchase of one (1) replacement Class E Cut-A-Way Bus E. Authorize the Executive Director to Develop an Agreement to Advance 104 $335,000 of State Transit Assistance Funds to the City of Placerville Western Placerville Interchange – Park and Ride Project F. 1. Adopt Resolution No. 18-08 to Adopt Preliminary Operating Budget for 109 Fiscal Year 2018/19 2. Approve Proposed Allocation Plan and Draft Organizational Chart for Fiscal Year 2018/19 G. Adopt Resolution No. 18-09 Adopting the Preliminary Capital Improvement 118 Plan and Budget for Fiscal Year 2018/19 3. INFORMATION ITEMS A. 2017 Safe Driving Award Recipients 143 EXECUTIVE DIRECTOR REPORT * BOARD MEMBER COMMENTS * ADJOURNMENT * Verbal Report 3 NEXT REGULARLY SCHEDULED EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING Thursday, April 5, 2018 1:00 P.M. County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg A Placerville, CA 95667 The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642- 5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting. To listen to open session portions of the meeting in real time, dial (530) 621-7603. This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated. Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods. The Agenda is also available on the website www.eldoradotransit.com 4 County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, February 1, 2018; 1:00PM EL DORADO COUNTY TRANSIT AUTHORITY CONFORMED MINUTES Chairperson: Patty Borelli, City of Placerville Councilmember Vice Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II Directors: Mark Acuna, City of Placerville Councilmember John Hidahl, County of El Dorado Supervisor, District I Brian Veerkamp, County of El Dorado Supervisor, District III • John Clerici, Alternate for City Councilmembers • Michael Ranalli, Alternate for Board of Supervisors, District IV Executive Director: Mindy Jackson CALL TO ORDER AND RECESS TO CLOSED SESSION Closed Session Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular Management Employees of the El Dorado Country Transit Authority. The designated representatives for the El Dorado County Transit Authority are Executive Director Mindy Jackson and Legal Counsel Michael Tucker. RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS Nothing to report out ELECTION OF OFFICERS The meeting was called to order by Chairperson Borelli at 1:01 PM, there was a motion for the Election of Chairperson and Vice-Chairperson for Calendar Year 2018. A. Election of Chairperson and Vice-Chairperson for Calendar Year 2018 It was moved and seconded to elect Director Frentzen Chairperson M/S: Clerici/Veerkmap Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna It was moved and seconded to elect Director Acuna Vice-Chairperson 5 M/S: Clerici/Borelli Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna B. Oath of Office The Oath of Office was completed and signed by each of the following Board members: Patty Borelli, John Clerici, Shiva Frentzen, John Hidahl, Brian Veerkamp Director Acuna was absent CEREMONIAL ITEMS A. Newly elected Chairperson plaque presentation to outgoing Chairperson Patty Borelli Director Frentzen presented outgoing Chairperson Patty Borelli with a plaque PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited ROLL CALL Directors Present: Patty Borelli, John Clerici, Shiva Frentzen, John Hidahl, Brian Veerkamp Directors Absent: Mark Acuna A quorum was present. ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action. It was moved and seconded to adopt the agenda and approve the consent calendar M/S: Clerici/Veerkmap Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna OPEN FORUM 6 None 1. CONSENT CALENDAR A. Approve Conformed Minutes of Regular Meeting December 7, 2017 B. Receive and File November and December 2017 Check Registers C. Receive and File November and December 2017 Ridership Reports D. 1. Adopt Resolution No. 18-02 Authorizing the Executive Director to File Applications for Federal Transit Administration funding programs 2. Adopt Resolution No. 18-03 Authorizing the Executive Director to File Application specific to the Federal Transit Administration Section 5311 grant program E. Adopt Revised El Dorado County Transit Authority Drug and Alcohol Program Policy F. Adopt Capital Improvement Plan Project, 18-07 for Fare Boxes G. Adopt Resolution No. 18-04 revising the El Dorado County Transit Authority Personnel Policies and Procedures Manual with regard to necessary changes updating job classifications H. Adopt Resolution No. 18-01 Approving a Revised Salary Structure and Salary Schedule, Implementing Salary Adjustments for the Unrepresented and Management Personnel and Providing Corresponding Budget Adjustments I. Adopt Amended Resolution No. 17-26 adopting the Final Report of the Classification Study, El Dorado County Transit Authority, October 2017 prepared by Koff & Associates approving the job classification changes J.
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