EL DORADO COUNTY TRANSIT AUTHORITY Regular Meeting

County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, March 1, 2018; 1:00PM

Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II Vice Chairperson: Mark Acuna, City of Placerville Councilmember Directors: Patty Borelli, City of Placerville Councilmember John Hidahl, County of El Dorado Supervisor, District I Brian Veerkamp, County of El Dorado Supervisor, District III

• John Clerici, Alternate for City Councilmembers • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director: Mindy Jackson

CALL TO ORDER AND RECESS TO CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 Potential Case

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record. 1. CONSENT CALENDAR PAGE

A. Approve Conformed Minutes of Regular Meeting February 1, 2018 5

B. Receive and File January 2018 Check Registers 9

C. Receive and File January 2018 Ridership Reports 12

D. Receive and File Regional Fare Comparison 16

E. Adopt Resolution No. 18-06 Authorizing Financial Transactions by Newly 19 Elected Officers and the Executive Director

F. Adopt Resolution No. 18-07 Authorizing the Executive Director to Claim 22 Transportation Development Act (TDA) Funds for Fiscal Year 2018/19

G. 1. Approve Purchase Order 23207 issued to Next Level Warehouse Solutions 27 in the amount of $7,040.73 for the purchase of a Pallet Racking System

2. Authorize the Executive Director execute all contracts and documents included in the Adopted Capital Improvement Plan 17-05 budget

H. Adopt Resolution No. 18-11 Amending El Dorado County Transit Authority 31 Conflict of Interest Code for 2018

I. 1. Accept Actuarial Valuation of Other Post-Employee Benefit Program for 39 fiscal years ending June 30, 2018 and June 30, 2019

2. Adopt Resolution No. 18-10 approving the pre-fund amount in the California Employer’s Retiree Benefit Trust Program (CERBT)

3. Authorize Executive Director execute all documents necessary for continued participation

2. ACTION ITEMS

A. Authorize the Chairperson and Vice Chairperson to sign a support letter 75 for a Caltrans District 3 Transportation Art/Community Identification Proposal prepared for submission by the El Dorado County Health and Human Services Agency

2 2. ACTION ITEMS CONTINUED PAGE

B. Receive and File the El Dorado County Transit Authority Fiscal Year 2017/18 77 Six-Month Administrative Operations Report for the period July 1, 2017 through December 31, 2017

C. 1. Approve operation of a special services shuttle to support a March 21, 2018 96 event at the El Dorado County Fairgrounds Placerville Speedway

2. Approve use of Fiscal Year 2017/18 Marketing Budget funds for the March 21, 2018 special service

D. 1. Approve Purchase Order No. 23271 issued to El Dorado Bus Sales in the 101 amount of $121,568.28 for acquisition of one (1) replacement Class E Cut-A-Way Bus

2. Authorize Executive Director to execute all documents related to this purchase of one (1) replacement Class E Cut-A-Way Bus

E. Authorize the Executive Director to Develop an Agreement to Advance 104 $335,000 of State Transit Assistance Funds to the City of Placerville Western Placerville Interchange – Park and Ride Project

F. 1. Adopt Resolution No. 18-08 to Adopt Preliminary Operating Budget for 109 Fiscal Year 2018/19

2. Approve Proposed Allocation Plan and Draft Organizational Chart for Fiscal Year 2018/19

G. Adopt Resolution No. 18-09 Adopting the Preliminary Capital Improvement 118 Plan and Budget for Fiscal Year 2018/19

3. INFORMATION ITEMS

A. 2017 Safe Driving Award Recipients 143

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

3 NEXT REGULARLY SCHEDULED EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING Thursday, April 5, 2018 1:00 P.M. County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg A Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642- 5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.

To listen to open session portions of the meeting in real time, dial (530) 621-7603. This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated. Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods.

The Agenda is also available on the website www.eldoradotransit.com

4 County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, February 1, 2018; 1:00PM

EL DORADO COUNTY TRANSIT AUTHORITY CONFORMED MINUTES

Chairperson: Patty Borelli, City of Placerville Councilmember Vice Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II Directors: Mark Acuna, City of Placerville Councilmember John Hidahl, County of El Dorado Supervisor, District I Brian Veerkamp, County of El Dorado Supervisor, District III

• John Clerici, Alternate for City Councilmembers • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director: Mindy Jackson

CALL TO ORDER AND RECESS TO CLOSED SESSION

Closed Session Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular Management Employees of the El Dorado Country Transit Authority. The designated representatives for the El Dorado County Transit Authority are Executive Director Mindy Jackson and Legal Counsel Michael Tucker.

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

Nothing to report out

ELECTION OF OFFICERS

The meeting was called to order by Chairperson Borelli at 1:01 PM, there was a motion for the Election of Chairperson and Vice-Chairperson for Calendar Year 2018.

A. Election of Chairperson and Vice-Chairperson for Calendar Year 2018

It was moved and seconded to elect Director Frentzen Chairperson

M/S: Clerici/Veerkmap Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna

It was moved and seconded to elect Director Acuna Vice-Chairperson

5 M/S: Clerici/Borelli Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna

B. Oath of Office

The Oath of Office was completed and signed by each of the following Board members:

Patty Borelli, John Clerici, Shiva Frentzen, John Hidahl, Brian Veerkamp

Director Acuna was absent

CEREMONIAL ITEMS

A. Newly elected Chairperson plaque presentation to outgoing Chairperson Patty Borelli

Director Frentzen presented outgoing Chairperson Patty Borelli with a plaque

PLEDGE OF ALLEGIANCE TO THE FLAG

The Pledge of Allegiance was recited

ROLL CALL

Directors Present: Patty Borelli, John Clerici, Shiva Frentzen, John Hidahl, Brian Veerkamp

Directors Absent: Mark Acuna

A quorum was present.

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

It was moved and seconded to adopt the agenda and approve the consent calendar

M/S: Clerici/Veerkmap Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna

OPEN FORUM

6 None

1. CONSENT CALENDAR

A. Approve Conformed Minutes of Regular Meeting December 7, 2017

B. Receive and File November and December 2017 Check Registers

C. Receive and File November and December 2017 Ridership Reports

D. 1. Adopt Resolution No. 18-02 Authorizing the Executive Director to File Applications for Federal Transit Administration funding programs

2. Adopt Resolution No. 18-03 Authorizing the Executive Director to File Application specific to the Federal Transit Administration Section 5311 grant program

E. Adopt Revised El Dorado County Transit Authority Drug and Alcohol Program Policy

F. Adopt Capital Improvement Plan Project, 18-07 for Fare Boxes

G. Adopt Resolution No. 18-04 revising the El Dorado County Transit Authority Personnel Policies and Procedures Manual with regard to necessary changes updating job classifications

H. Adopt Resolution No. 18-01 Approving a Revised Salary Structure and Salary Schedule, Implementing Salary Adjustments for the Unrepresented and Management Personnel and Providing Corresponding Budget Adjustments

I. Adopt Amended Resolution No. 17-26 adopting the Final Report of the Classification Study, El Dorado County Transit Authority, October 2017 prepared by Koff & Associates approving the job classification changes

J. 1. Approve Capital Improvement Plan Project 18-05(2) for a Collision Avoidance System (CAS) 2. Approve Capital Improvement Plan Project 18-06(2) for a Radio System 3. Approve Purchase Order 23263 for the purchase of Mobileye Shield+ by Rosco ® Collision Avoidance 4. Authorize related to purchase and implementation of Rosco® Collision Avoidance

K. Receive and File Quarterly Investment Report for Quarter Ending 12/31/2017 2. CONSENT CALENDAR CONTINUED

7 L. Approve Revised Blanket Purchase Orders above $25,000 for Fiscal Year 2017/18

M. Adopt Resolution No. 18-05 Authorizing the Executive Director to file a revised Transportation Development Act (TDA) Claim for Fiscal Year (FY) 2017/18

N. Adopt Fiscal Year 2017/18 Revised Mid-Year Operating Budget Adjustments

2. ACTION ITEMS

A. Approve the Release of Request for Proposals (RFP) 18-01 for the El Dorado Hills Taxi Voucher Program

Action: Approve the Release of Request for Proposals (RFP) 18-01 for the El Dorado Hills Taxi Voucher Program

M/S: Hidahl/Veerkamp Ayes: Borelli, Clerici, Frentzen, Hidahl, Veerkamp Absent: Acuna

3. INFORMATION ITEMS

A. Quarterly Newsletter

B. Public Hearing Regarding Public Transportation

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

Chairperson Frentzen adjourned the meeting at 1:35 PM. The next regularly scheduled meeting is Thursday, March 1, 2018.

*Verbal Report

Respectfully Submitted,

Megan Wilcher Secretary to the Board

8 AGENDA ITEM 1 B Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Julie Petersen, Finance Manager

SUBJECT: Receive and File January 2018 Check Register

REQUESTED ACTION: BY MOTION, Receive and File January 2018 Check Register

BACKGROUND

The following check register includes routine transactions for the month of January 2018. These expenditures fall within budgets adopted by the El Dorado County Transit Authority Board of Directors.

Transactions under “Employee Reimbursement” include refunds given to clientele holding Taxi Vouchers that were not redeemed.

DISCUSSION

Three (3) items merit further detail;

Check #31706 – Koff & Associates Inc…..…………………...……………….………..$1,904.00 This check pays the obligation for the Development of Implementation Plan for the Classification and Compensation study using Local Transportation Funds (LTF) operating funds.

Check #31710 – Paint Spot Inc……..…..………………………………………………..$5,145.02 This check pays an obligation for a Linelazer Paint Sprayer for curb painting using State Transit Assistance funds; CIP Project #18-03.

Check # 31751 – Sacramento Area Council of Governments…..……………………….$5,171.34 This warrant pays the obligation for the fifteenth and final installment payment for the Connect Card Program using Public Transportation Modernization Improvement and Service Enhancement Account (PTMISEA) funds; CIP Project #09-03

Check #31758 – Field and Associates.…………………………………………………..$5,015.00 This warrant pays an obligation for Management of Multiple Transit Projects using both local and grant funding as directed under individual capital plan budgets.

El Dorado County Transit Authority March 1, 2018 Agenda

9 EL DORADO COUNTY TRANSIT AUTHORITY Check Register January 2018

Date Num Name Memo Amount 01/08/2018 EFT TRANS CalPERS - HEALTH BENEFIT SERVICE DIVISION Medical Premium - January 2018 37,259.83 01/08/2018 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE DEC. 29, 2017 5,122.40 01/08/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #26 11,972.63 01/08/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #26 SUPP. 7,688.23 01/09/2018 31650 A-Z BUS SALES Parts And Supplies 3,221.46 01/09/2018 31651 ABSOLUTE GLASS INC Parts And Supplies 216.81 01/09/2018 31652 AMERICAN HERITAGE LIFE INSURANCE COMPANY Employee Paid Premium - January 2018 110.46 01/09/2018 31653 ARENS BROTHERS Solid Waste Drum Delivery 133.54 01/09/2018 31654 ASSURANT EMPLOYEE BENEFITS January 2018 LTD/Life Coverage 2,977.78 01/09/2018 31655 AT&T / CALNET 3 Monthly Utility 1,320.17 01/09/2018 31656 AT&T MOBILITY Monthly Utility 180.80 01/09/2018 31657 BUS & EQUIPMENT REPAIR OF CA Parts And Supplies 1,166.02 01/09/2018 31658 C & H MOTOR PARTS Parts And Supplies 748.68 01/09/2018 31659 DAWSON OIL Fuel Purchases - December 2017 43,795.89 01/09/2018 31660 EL DORADO DISPOSAL Monthly Utility 293.62 01/09/2018 31661 EMP. MISC. REIMBURSEMENT DMV Physical - DS 75.00 01/09/2018 31662 EMP. MISC. REIMBURSEMENT Refund for Taxi Vouchers (6)-L.Wood 18.00 01/09/2018 31663 EMP. MISC. REIMBURSEMENT Refund for Taxi Vouchers (1)-M.Wright 3.00 01/09/2018 31664 EMP. MISC. REIMBURSEMENT Refund for Taxi Vouchers (9)-H.Tran 27.00 01/09/2018 31665 EMP. MISC. REIMBURSEMENT Refund for Taxi Vouchers (4)-G.Harris 12.00 01/09/2018 31666 EMP. MISC. REIMBURSEMENT Refund for Taxi Vouchers (20)-R.Sieczkowski 60.00 01/09/2018 31667 FACTORY MOTOR PARTS Parts And Supplies 37.07 01/09/2018 31668 FASTENAL Bus Cleaning Supplies 460.48 01/09/2018 31669 HUNT & SONS INC Fuel Purchases - December 2017 968.18 01/09/2018 31670 IMPERIAL PRINTING-HKR WiFi Decals for Buses 292.28 01/09/2018 31671 LANGUAGE LINE SERVICES INC Interpreter Service-December 2017 18.87 01/09/2018 31672 MISSION UNIFORM SERVICE Monthly Utility 186.54 01/09/2018 31673 MOUNTAIN DEMOCRAT INC Recruit Ad T/D P/T Dec 2017 35.84 01/09/2018 31674 OPERATING ENGINEERS - MEDICAL Health Premium - January 2018 72,526.00 01/09/2018 31675 ORION OUTDOOR MEDIA-1 Install Bus Shelter @ Comm Way CTC 950.00 01/09/2018 31676 PACIFIC GAS & ELECTRIC Monthly Utility 2,597.43 01/09/2018 31677 PERFECTO LABEL CO INC 5" x 5" White Vinyl w/ EDT Logo for Bus Stps 69.71 01/09/2018 31678 PROTEL COMMUNICATIONS INC Tech on site to Decommission Old Mitel Server 299.00 01/09/2018 31679 QUILL Misc. Office Supplies 209.98 01/09/2018 31680 RIEBES AUTO PARTS Parts And Supplies 10.69 01/09/2018 31681 RON DUPRATT FORD Parts And Supplies 282.77 01/09/2018 31682 RTS IT INC IT Services/Back-Up Jan 2018 4,180.00 01/09/2018 31683 TERRIE Y. PROD'HON CPA Services - December 2017 58.07 01/09/2018 31684 TOWN CENTER EAST LP Lease Pymt for Jan 2018 P&R 700.00 01/09/2018 31685 TRUE VALUE HARDWARE Parts And Supplies 514.83 01/09/2018 31686 UNIVERSAL SECURITY & FIRE INC Alarm Monitoring 01/01/18-03/31/18 135.00 01/12/2018 31687 AFLAC Employee Paid Premiums - January 2018 1,535.60 01/12/2018 31688 ALPHA ANALYTICAL LABORATORIES INC Storm Water Testing 2018 234.00 01/12/2018 31689 ARNOLDS FOR AWARDS Name Tags for Admin Employees 203.04 01/12/2018 31690 AUTOZONE Parts And Supplies 160.84 01/12/2018 31691 CAMPORA PROPANE Fill Forklift Tanks (2-ea) & Propane Tank 611.50 01/12/2018 31692 CAPITOL CLUTCH & BRAKE Parts And Supplies 1,718.82 01/12/2018 31693 CITY OF PLACERVILLE Bus Shelter Maintenance-Jan. Feb. & Mar. 2018 330.00 01/12/2018 31694 CUMMINS PACIFIC LLC Air Compressor #1007 2,770.16 01/12/2018 31695 EMP. MISC. REIMBURSEMENT DMV Physical - JA 75.00 01/12/2018 31696 EMP. MISC. REIMBURSEMENT VOID: DMV Physical 0.00 01/12/2018 31697 EMP. MISC. REIMBURSEMENT DMV Physical - JH 75.00 01/12/2018 31698 EMP. MISC. REIMBURSEMENT DMV Physical - TW 75.00 01/12/2018 31699 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-L.McLaughlin 24.00 01/12/2018 31700 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-D.Peck 6.00 01/12/2018 31701 EMP. MISC. REIMBURSEMENT Firebreak Sealant 3 Cans & Outlet Cover 42.86 01/12/2018 31702 FLEMING DISTRIBUTING CO. Additives PM Services 186.72 01/12/2018 31703 GILLIG LLC Filter Restock #1701 #1706 394.70 01/12/2018 31704 HOLT OF CALIFORNIA Turbo GP #0607 2,411.23 01/12/2018 31705 KINETICO WATER SYSTEMS INC Filtered Water Rental for January 2018 43.32 01/12/2018 31706 KOFF & ASSOCIATES INC Development of Implementation Plan 1,904.00 01/12/2018 31707 MIGUEL GARCIA LANDSCAPING December 2017 - Landscape Service 680.00 01/12/2018 31708 O'REILLY AUTO PARTS Parts And Supplies 580.04 01/12/2018 31709 PACIFIC MATERIAL HANDLING SOL INC PM Service- Forklift, Scissor Lift & Floor Scrubber 380.58 01/12/2018 31710 PAINT SPOT INC Linelazer Paint Sprayer 5,145.02 01/12/2018 31711 PRO-LINE CLEANING SERVICES INC Cleaning Services - December 2017 675.00 01/12/2018 31712 QUILL Misc. Office Supplies 450.97 01/12/2018 31713 RESCO PRINTING Commuter Guide Printing QTY 5000 3,182.10 01/12/2018 31714 UPS Misc. Shipping 71.25 01/12/2018 31715 VISA Monthly Reconciled Charges 4,314.09 01/12/2018 31716 XEROX FINANCIAL SERVICES Lease Payment - January 2018 774.35 01/12/2018 31717 WOLFPACK INSURANCE SERVICES, INC. Vision/Dental - Feb 2018 Premium 4,351.80

10 Page 1 of 2 EL DORADO COUNTY TRANSIT AUTHORITY Check Register January 2018

Date Num Name Memo Amount 01/12/2018 31718 ZONAR SYSTEMS INC GPS & EVIR Devices-Onsite already 1,000.00 01/17/2018 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE JAN. 12, 2018 6,512.09 01/17/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #1 11,973.68 01/17/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #1 SUPP. 7,282.06 01/25/2018 31719 ABSOLUTE GLASS INC Replace Driver Window #0605 354.58 01/25/2018 31720 ADM SCREENING Random & Pre-Employ Screening Dec 2017 245.00 01/25/2018 31721 APOLLO VIDEO TECHNOLOGY Repair Hard Drive 521.15 01/25/2018 31722 ARENS BROTHERS Solid Waste Pick Up 647.52 01/25/2018 31723 AT&T LONG DISTANCE Monthly Utility 367.08 01/25/2018 31724 CAL.NET January 2018 Camera Service 106.97 01/25/2018 31725 CDW GOVERNMENT TeamViewer License for P&R's 127.22 01/25/2018 31726 CELL ENERGY Battery #0608 196.98 01/25/2018 31727 COMCAST High Speed Cable Internet-January 2018 240.93 01/25/2018 31728 DIAMOND SPRINGS PRINTING & GRAPHICS Bus Cards & #10 Envelopes 1,447.88 01/25/2018 31729 DIAMOND SPRINGS/EL DORADO FIRE PROT DIST Annual Inspection-Business 164.00 01/25/2018 31730 EDC FAIR ASSOCIATION, INC. Fair Grounds P & R Lease 2018 150.00 01/25/2018 31731 EL DORADO IRRIGATION DISTRICT Monthly Utility 503.78 01/25/2018 31732 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-C.Van Ravenswaay 21.00 01/25/2018 31733 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-J.Kretchman 9.00 01/25/2018 31734 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-D.Peterson 69.00 01/25/2018 31735 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-T.Kuntz 9.00 01/25/2018 31736 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-C.Rodgers 30.00 01/25/2018 31737 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-S.Haider Zaidi 15.00 01/25/2018 31738 EMP. MISC. REIMBURSEMENT Taxi Voucher Refund-G.Granados 3.00 01/25/2018 31739 EMP. MISC. REIMBURSEMENT Bus Cleaning Supplies - GS 89.99 01/25/2018 31740 GIRARD & EDWARDS Legal Counsel - December 2017 2,162.00 01/25/2018 31741 HUNT & SONS INC Fuel Purchases - December 2017 152.72 01/25/2018 31742 IMAGE SOURCE All Copier Maintenance 01/14/18-02/13/18 906.57 01/25/2018 31743 J. C. NELSON SUPPLY CO. Janitorial Supplies 220.42 01/25/2018 31744 LSC TRANSPORTATION CONSULTANTS, INC. DAR Analysis for DAR Zone Assessment 730.00 01/25/2018 31745 MED 7 URGENT CARE CENTER Pre-Employ Phy, PPD, Drug Screen-1 Emp 89.00 01/25/2018 31746 MOUNTAIN DEMOCRAT INC Annual Subscription Renewal-2018 111.54 01/25/2018 31747 OPERATING ENGINEERS LOCAL UNION #3 Union Dues - January 2018 2,208.00 01/25/2018 31748 QUILL Misc. Office Supplies 125.63 01/25/2018 31749 RUBICON WSP Stormwater Compliance-Consulting 280.00 01/25/2018 31750 SAC REGIONAL TRANSIT January 2018 Combo Passes 605.00 01/25/2018 31751 SACRAMENTO AREA COUNCIL OF GOVERNMENTS Acct# 302-004.06 Prog Pymt #15 5,171.34 01/25/2018 31752 SKI AIR INCORPORATED Replace A/C Filters 296.60 01/25/2018 31753 THOMPSONS CHRYSLER DODGE Parts And Supplies 1,364.52 01/25/2018 31754 TOLAR MFG CO INC 2-32 Gal Garbage Receptacles 1,719.25 01/25/2018 31755 VERIZON WIRELESS Cellular & Wifi Service - January 2018 2,999.28 01/25/2018 31756 WAYNE'S LOCKSMITH SERVICE Re-Key Front Door 80.00 01/29/2018 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE JAN. 26, 2018 5,403.99 01/29/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #2 12,120.56 01/29/2018 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #2 SUPP. 7,146.20 01/31/2018 31757 CA DEPT OF TAX & FEE ADMIN 4th QTR Exempt Bus Operator Diesel Fuel Tax 2017 418.13 01/31/2018 31758 FEILD AND ASSOCIATES Transit Project Mgmt for 10-12/2017 5,015.00

315,755.71

Total 315,755.71

11 Page 2 of 2 AGENDA ITEM 1 C Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Brian James, Planning and Marketing Manager

SUBJECT: January 2018 Ridership Report

REQUESTED ACTION: BY MOTION, Receive and File the January 2018 Ridership Report

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) staff reports monthly and fiscal year-to-date ridership trend reports at each Board meeting.

DISCUSSION

Following is the January 2018 monthly ridership report and the fiscal year-to-date ridership report comparing the current fiscal year to the previous fiscal year.

January Ridership January 2018 January 2017 Increase % Increase 28,578 27,485 1,093 4.0%

In January, Demand Response ridership decreased by 2.4%, Local Fixed Route ridership decreased by 4.4%, and Commuter ridership increased by 10.9%.

Connect Card taps are recorded every time a Connect Card is tapped onto the equipment in one of the vehicles. The number of taps is tracked to evaluate system usage. El Dorado Transit recorded 8,171 taps or 28.6% of all ridership in January 2018. Following is the Connect Card ridership report with a graph showing the percent of total ridership using Connect Card per month.

El Dorado County Transit Authority March 1, 2018 Agenda

12 Ridership Report Fiscal Year-to-Date July 2017 to January 2018

Demand Response FY 2017-18 FY 2016-17 % Change Dial-a-Ride 11,387 12,021 -5.3% Year-to-Date Ridership Sac-Med 352 324 8.6% 250,000 ADA Paratransit 516 518 -0.4% Total Demand Response* 12,255 12,863 -4.7%

200,000 Local Fixed Route FY 2017-18 FY 2016-17 % Change Cameron Park 7,111 8,642 -17.7% Diamond Springs 14,065 17,062 -17.6% 150,000 Total Demand Saturday Express 3,019 3,524 -14.3% Response* Pollock Pines 22,493 26,669 -15.7% Placerville Shuttle 26,687 29,999 -11.0% Total Local Fixed Route Diamond Springs Saturday 620 577 7.5% 100,000 El Dorado Hills 1,817 0 100.0% Total Total Local Fixed Route 75,812 86,473 -12.3% Commuter

50,000 Commuter FY 2017-18 FY 2016-17 % Change Sacramento Commuter 83,197 79,071 5.2% Reverse Commuter 367 291 26.1% 50 Express 20,345 19,755 3.0% 0 Total Commuter 103,909 99,117 4.8% FY 2017-18 FY 2016-17

Other Services FY 2017-18 FY 2016-17 % Change M.O.R.E. 13,368 14,907 -10.3% FY 2017-18 FY 2016-17 % Change Adult Day Services 3,881 3,123 24.3% Systemwide* 191,976 198,453 -3.3% EDH Taxi Voucher 404 965 -58.1% Total Other Services 17,653 18,995 -7.1% *Does not include Other Services

13 January 2018 Ridership Report

Demand Response January 2018 January 2017 % Change Dial-a-Ride 1,563 1,561 0.1% January Ridership Sac-Med 43 28 53.6% 35,000 ADA Paratransit 70 129 -45.7%

Total Demand Response* 1,676 1,718 -2.4% 30,000

Local Fixed Route January 2018 January 2017 % Change Cameron Park 1,041 1,137 -8.4% 25,000 Diamond Springs 2,148 2,205 -2.6% Total Demand Saturday Express 352 404 -12.9% 20,000 Response* Pollock Pines 2,946 3,171 -7.1% Placerville Shuttle 3,571 4,052 -11.9% Total Local 15,000 Diamond Springs Saturday 95 38 150.0% Fixed Route El Dorado Hills 375 0 100.0% Total Total Local Fixed Route 10,528 11,007 -4.4% 10,000 Commuter

Commuter January 2018 January 2017 % Change 5,000 Sacramento Commuter 13,330 11,931 11.7% Reverse Commuter 58 38 52.6% 50 Express 2,986 2,791 7.0% 0 Total Commuter 16,374 14,760 10.9% January 2018 January 2017

Other Services January 2018 January 2017 % Change January January M.O.R.E. 1,796 2,005 -10.4% 2018 2017 % Change Adult Day Services 631 413 52.8% Systemwide* 28,578 27,485 4.0% EDH Taxi Voucher 29 113 -74.3% Total Other Services 2,456 2,531 -3.0% *Does not include Other Services

14 Connect Card Ridership Report

Month Number of Taps Total Ridership % of Total Ridership Jan-17 11 30,023 0.0% Feb-17 87 29,139 0.3% Mar-17 257 35,487 0.7% Apr-17 394 29,448 1.3% May-17 715 32,170 2.2% Jun-17 1,313 29,790 4.4% Jul-17 1,815 26,713 6.8% Aug-17 2,947 33,442 8.8% Sep-17 3,397 29,882 11.4% Oct-17 5,905 33,007 17.9% Nov-17 5,519 28,104 19.6% Dec-17 6,065 27,148 22.3% Jan-18 8,171 28,578 28.6%

Connect Card Percent of Total Ridership 35.0%

30.0%

25.0%

20.0%

15.0%

10.0%

5.0%

0.0% Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

Connect Card Consortium Goal of 25% by June 2018

15 AGENDA ITEM 1 D Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Brian James, Planning and Marketing Manager

SUBJECT: Regional Fare Comparison

REQUESTED ACTION: BY MOTION, Receive and File Regional Fare Comparison

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) routinely surveys regional transit operators for current fare and fare policy information. In February 2018, staff conducted research to compile current fare information for seven (7) regional operators. The following offers comparisons of regional fares, categorized by service type.

DISCUSSION

Local Fixed Routes

The following chart reflects local fixed route fares for the transit operators surveyed:

One-Way Fares Monthly Pass/Ticket Books General Senior/Disabled Student General Senior/Disabled Student El Dorado Transit $1.50 $0.75 $0.75 $60.00 $30.00 $30.00 Folsom Stage Lines $2.50 $1.25 $1.25 $95.00 $50.00 $50.00 Roseville Transit $1.50 $0.75 $0.75 $58.00 $29.00 $29.00 Placer County Transit $1.25 $0.60 $0.60 $37.50 $18.75 $18.75 Yolobus $2.25 $1.10 $1.10 $93.50 $46.75 $46.75 Yuba-Sutter Transit $1.00 $0.50 $0.50 $30.00 $15.00 $15.00 Amador Transit $2.00 $1.00 $1.00 $100.00 $60.00 $60.00 Sacramento Regional Transit $2.75 $1.35 $1.35 $110.00 $55.00 $20.00 Averages $1.84 $0.91 $0.91 $73.00 $38.06 $33.69

One-way fares for local fixed route services in the region range from $1.00 to $2.75, with half price discounts typically offered for seniors, persons with disabilities per the Americans with El Dorado County Transit Authority March 1, 2018 Agenda

16 Disabilities Act (ADA) and students. At $1.50 for one-way and $60.00 for the monthly pass for the general public, El Dorado Transit local route fares are below the average of $1.84 one-way and $73.00 for the monthly pass among the operators surveyed.

Demand Response/Dial-A-Ride

Demand response or “Dial-A-Ride” services are generally defined as pre-scheduled, curb-to-curb or door-to-door transportation for individual riders. Comparisons between operators are less straightforward in this area because the methods for providing these types of specialized services vary within the region. Among the operators surveyed, some provide or contract with a provider to offer these services only for passengers that are eligible under the ADA. Fares for ADA only services are dictated by the fixed route fares in the corresponding area. Three (3) of the agencies surveyed offer monthly passes or ticket books for demand response services.

El Dorado Transit Dial-A-Ride is a general public service, extending beyond ADA requirements, with half-price fares and priority booking given to eligible passengers. Fares are based on a zone system and range from $2.00 to $7.00 one-way.

The following compares available fares for regional demand response services:

One-Way Fares Monthly Pass/Ticket Books General Senior/Disabled Student General Senior/Disabled Student El Dorado Transit $3-$7 $2-$7 $3-$7 n/a n/a n/a Folsom Stage Lines n/a $4.00 n/a n/a $95.00 n/a Roseville Transit $3.75 $2.50 $3.75 $37.50 $25.00 $37.50 Placer County Transit $2.50 $1.25 $1.25 $42.50 $21.25 $21.25 Yolobus n/a $4-$6 n/a n/a n/a n/a Yuba-Sutter Transit n/a $2.00 n/a n/a n/a n/a Amador Transit $2-$4 $2-$4 $2-$4 n/a n/a n/a Sacramento Regional Transit n/a $5.50 n/a n/a n/a n/a Averages $3.56 $3.47 $3.25 $40.00 $47.08 $29.38 Note: averages calculated using the average fares within the range

El Dorado Transit’s demand response/Dial-A-Ride average fare is above the overall regional averages, but considering the size of the area and the distances traveled, the current fares are in- line with similar services.

El Dorado County Transit Authority March 1, 2018 Agenda

17 Commuter Services

Commuter services and fares vary among the operators surveyed based on the distances traveled, levels of service and transfers to Sacramento Regional Transit (RT). Roseville Transit offers different fare rates for residents and non-residents while Placer County employs distance based fares ranging from $4.25 to $5.75. Yuba-Sutter Transit was the only operator surveyed that offers discounted, mid-day commuter fares. Neither Folsom Stage Lines nor Sacramento Regional Transit offer comparable services in this category.

The following chart compares regional commuter fares among the operators surveyed:

One-Way Fares Monthly Pass/Ticket Books General Senior/Disabled Student General Senior/Disabled Student El Dorado Transit $5.00 $5.00 $4.00 $180.00 $180.00 $180.00 Folsom Stage Lines n/a n/a n/a n/a n/a n/a Roseville Transit $3.25 $3.25 $3.25 $110.00 $110.00 $110.00 Placer County Transit $4.25- $4.25- $4.25- $131.25- $131.25- $131.25- $5.75 $5.75 $5.75 $178.50 $178.50 $178.50 Yolobus $3.25 $1.60 $1.60 $121.00 $46.75 $74.25 Yuba-Sutter Transit $4.00 $4.00 $4.00 $128.00 $128.00 $128.00 Amador Transit $7.00 $4.15 $3.50 n/a n/a n/a Sacramento Regional n/a n/a n/a n/a n/a n/a Transit Averages $4.58 $3.83 $3.56 $138.80 $123.95 $129.45

El Dorado Transit’s commuter fare is above the overall regional average of $4.58 for a general one-way fare, but when considering the distances traveled and level of service offered, the $5.00 fare is in-line with similar routes.

At this time, El Dorado Transit staff is not recommending fare increases for FY 2018/19 however; staff may return to the board to consider changes to Dial-A-Ride fares. The Dial-A- Ride Zone Assessment Study and Implementation Plan for the Western Slope of El Dorado County was completed, and staff is hosting a focus group to consider the recommendations in the report that may include proposed Dial-A-Ride fare changes.

FISCAL IMPACT

None

El Dorado County Transit Authority March 1, 2018 Agenda

18 AGENDA ITEM 1 E Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Megan Wilcher, Secretary to the Board/Administrative Coordinator

SUBJECT: Authorizing Financial Transactions by Newly Elected Officers and the Executive Director

REQUESTED ACTION: BY MOTION, Adopt Resolution No. 18-06 Authorizing Financial Transactions by Newly Elected Officers and the Executive Director

BACKGROUND

Resolution No. 18-06 authorizes the El Dorado County Transit Authority (El Dorado Transit) Chairperson Shiva Frentzen; Vice-Chairperson Mark Acuna and Mindy Jackson, Executive Director to perform financial transactions required to complete normal banking business practices.

DISCUSSION

El Dorado Transit banks with Umpqua Bank and Bank of America. The recent appointment of new Board members and election of officers requires a new authorization for signature approval on accounts at financial institutions.

FISCAL IMPACT

None

El Dorado County Transit Authority March 1, 2018 Agenda

EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-06

RESOLUTION OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY TRANSIT AUTHORITY REGARDING FINANCIAL TRANSACTIONS

A. I, Megan Wilcher, certify that I am the Secretary to the Board for the above named organization (referred to as the “association”) organized under the laws of the State of California, Federal Employer I.D. Number 68-0316621, and that the following is a correct copy of resolution adopted at a meeting of the association duly and properly called and held on this 1st day of March 2018. This resolution appears in the minutes of this meeting and has not been rescinded or modified.

B. BE IT HEREBY RESOLVED AND ORDERED THAT,

1. The Financial Institution Umpqua Bank is designated as a depository for the funds of this association. 2. This resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by this Financial Institution. 3. All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowing by or on behalf of this association with this Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed. 4. Any of the persons named below, so long as they act in a representative capacity as agents of this association, are authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable for the effective exercise of the powers indicated below, from time to time with this Financial Institution, concerning funds deposited in this Financial Institution, moneys borrowed from this Financial Institution or any other business transacted by and between this association and this Financial Institution subject to any restrictions stated below. 5. Any and all prior resolutions adopted by this association and certified to this Financial Institution as governing the operation of this association’s account(s), are in full force and effect, unless supplemented or modified by this authorization. 6. This association agrees to the terms and conditions of any account agreement, properly opened by an authorized representative(s) of this association, and authorizes the Financial Institution named above, at any time, to charge this association for all checks, drafts, or other orders, for the payment of money, that are drawn on this Financial Institution, regardless of by whom or by what means the facsimile signature(s) may have been affixed so long as they resemble the facsimile signature specimens in Section C. (or the facsimile signature specimens that this association files with this Financial Institution from time to time) and contain the required number of signatures for this purpose.

7. Any checks or drafts shall have two (2) signatures for amounts over $5,000.00.

C. If indicated, any person listed below (subject to any expressed restrictions) is authorized to:

20 (A) Shiva Frentzen - Chairperson (B) Mark Acuna - Vice-Chairperson (C) Melinda Jackson - Executive Director

Please see signature approval below. A,B,C (1) Exercise all of the powers listed in (2) through (6). C (2) Open any deposit or checking account(s) in the name of this association. A,B,C (3) Endorse checks and orders for the payment of money and withdraw funds on deposit with this Financial Institution. A,B,C (4) Borrow money on behalf and in the name of this association, sign, execute and deliver promissory notes or other evidence of indebtedness. A,B,C (5) Endorse, assign, transfer, mortgage or pledge bills receivable, warehouse receipts or bills of lading. Requires (6) Endorse, assign, transfer stocks, bonds, real estate or other property now Board Action owned or hereafter owned or acquired by this association as security for sums borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or discounted and to waive demand, presentment, protest, notice of protest and notice of non-payment. A,B,C (7) Enter into written lease for the purpose of renting and maintaining a Safe Deposit Box in this Financial Institution. A,B,C (8) Deposit and withdrawal of monies in the Local Agency Investment Fund (LAIF) in the State Treasury in accordance with Section 16429.1 of Government Code.

D. I further certify that this association has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the foregoing resolutions and to confer the powers granted to the persons named who have full power and lawful authority to exercise the same.

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board, held on the 1st Day of March 2018, by the following vote of said Board:

AYES: NOES: ABSTAIN: ABSENT:

______Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

21 AGENDA ITEM 1 F Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Julie Petersen, Finance Manager

SUBJECT: Transportation Development Act Claim for Fiscal Year 2018/2019

REQUESTED ACTION: BY MOTION, Adopt Resolution No. 18-07 Authorizing the Executive Director to Claim Transportation Development Act (TDA) Funds for Fiscal Year 2018/19

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) operates with funding from the Transportation Development Act (TDA) which includes the Local Transportation Fund (LTF) and State Transit Assistance (STA), Federal Transit Administration (FTA) funds, passenger fares and grant monies.

The TDA statute establishes the Local Transportation Fund (LTF) by designating that ¼ cent of the state sales tax revenue collected within each region be used for transportation purposes, primarily for public transit. TDA statute establishes STA from a statewide excise tax on gasoline and diesel fuel.

DISCUSSION

El Dorado Transit has prepared a $6,081,304.59 claim for Fiscal Year (FY) 2018/19 Transportation Development Act funds based on the following:

Local Transportation Funds claim amount is based on the February 8, 2018 Memorandum from the El Dorado County Transportation Commission (EDCTC) listing the preliminary apportionment available for Public Transportation – Transit – Article 4 as $4,868,684.41 (see attachment).

State Transit Assistance claim amount is based on the State Controller’s Office Sate Transit Assistance Fund Allocation Estimate Fiscal Year 2018/19 Summary.

El Dorado County Transit Authority March 1, 2018 Agenda

22 On today’s agenda (March 1, 2018) staff is requesting the Board adopted the Preliminary Operating Budget for FY 2018/19. This allocation of Local Transportation Fund (LTF) excludes a Contingency in the amount of $30,949.82 held by EDCTC. This amount reduces the available LTF to the claimed amount of $4,837,734.59.

The requested $4,837,734.59 in LTF funds and $1,243,570.00 in STA funds represents approximately sixty-three percent (63%) of projected operating FY 2018/19 budget revenue.

The FY 2018/19 claim will fund the current level of service, and the Demonstration Program in El Dorado Hills/Cameron Park route 70.

The complete TDA claim packet is available for review during regular business hours at the El Dorado Transit office – 6565 Commerce Way, Diamond Springs, CA.

FISCAL IMPACT

Proposed Budget

4000.00 Transportation Development Act (TDA/LFT) $4,837,734.59 4270.00 State Transit Assistance (STA) $1,243,570.00

El Dorado County Transit Authority March 1, 2018 Agenda

23 TDA-1

TRANSPORTATION DEVELOPMENT ACT CLAIM FORM

TO: El Dorado County Transportation Commission 2828 Easy Street, Suite 1 Placerville, CA 95667 (530) 642-5260 FROM:

Claimant: El Dorado County Transit Authority Address: 6565 Commerce Way City, State, Zip Code: Diamond Springs, CA 95619 Contact: Mindy Jackson, Executive Director Phone: (530) 642-5383 ext. 210

The above claimant hereby requests, in accordance with authority granted under the Transportation Development Act and applicable rules and regulations adopted by the El Dorado County Transportation Commission (EDCTC), that its request for funding be approved as follows:

LTF $4,837,734.59 FY 2018 / 2019

STA $1,243,570.00 FY 2018 / 2019

Total Claim $6,081,304.59 FY 2018 / 2019

Submitted By: Mindy Jackson Title: Executive Director Date: 03/01/2018

EDCTC Date of Approval: ______Resolution No.:______Administrative Amendment No.:______EDCTC Executive Director

El Dorado County Transit Authority March 1, 2018 Agenda

24 25 EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-07

RESOLUTION OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY TRANSIT AUTHORITY AUTHORIZING THE EXECUTIVE DIRECTOR TO SUBMIT A CLAIM FOR TRANSPORTATION DEVELOPMENT ACT (TDA) FUNDS

WHEREAS, the El Dorado County Transit Authority intends to use its TDA Article 4 funding to finance transit services for the Western Slope of El Dorado County;

NOW, THEREFORE, BE IT RESOLVED, that the Executive Director or the designated representative shall be authorized to file a claim for the TDA Article 4 funding for transit services for fiscal year 2018/19 as follows:

Article 4 Operating Expenses $4,837,734.59

BE IT FURTHER RESOLVED, that the Executive Director or the designated representative shall be authorized to file a revised claim for the STA Article 6.5, Section 99314.6 (c) projects as follows:

Total 2018/2019 Claim $1,243,570.00

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board, held on the 1st day of March, 2018 by the following vote of said Board:

AYES: NOES: ABSTAIN: ABSENT:

Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

26 AGENDA ITEM 1 G Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Scott Ousley, Operations Manager

SUBJECT: Maintenance Shop Pallet Racking System

REQUESTED ACTION: BY MOTION, 1. Approve Purchase Order 23207 issued to Next Level Warehouse Solutions in the amount of $7,040.73 for the purchase of a Pallet Racking System 2. Authorize the Executive Director to execute all contracts and documents included in the Adopted Capital Improvement Plan 17-05 budget

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance shop to perform all repair and maintenance to fleet vehicles excluding major body repairs, paint and windshield installation. The facility includes three (3) large bays and repair stations to allow for multiple repairs to occur simultaneously.

On June 2, 2016 the Board of Directors approved Capital Improvement Project No. 17-05 Maintenance Facility – Safety and Equipment which included a Pallet Racking System for the maintenance facility.

El Dorado Transit Purchasing Procedures and the Joint Exercise of Powers Agreement establishing El Dorado Transit require Board approval for Purchase Orders over $25,000 and Purchase Requisitions over $5,000. Although this purchase order does not meet the standard threshold for Board presentation; all Capital projects are typically presented.

The Executive Director certifies that these purchases are included within the Adopted Capital Plan and budget for Fiscal Year (FY) 2017/18.

DISCUSSION

Due to the various models of the fleet vehicles additional space is needed to store replacement parts. Space is also needed for special tools used for repairs for example a welding table, parts

El Dorado County Transit Authority March 1, 2018 Agenda

27 cleaner and tire balancer. These are encroaching upon the work space and requiring maintenance staff to move equipment and supplies out of the way to perform their regular work. The installation of a pallet racking system will recover floor space in the maintenance shop and provide a safe location for spare parts, tires and other equipment to safely be stored.

FISCAL IMPACT

Purchase Order amount is within budget line item as presented on the Final Capital Budget FY 2017/18 adopted on May 4, 2017.

COST SUMMARY (ESTIMATE)

Pallet Racking System $ 7,040.73 Contingency (20%) $ 1,408.00 Total Project Estimate $ 8,448.73 FUNDING SOURCES

State Transit Assistance (STA) $ 8,448.73 Total Revenue $ 8,448.73

El Dorado County Transit Authority March 1, 2018 Agenda

28 EL DORADO COUNTY TRANSIT AUTHORITY 6565 COMMERCE WAY DIAMOND SPRINGS, CA 95619-9454 (530) 642-5383

PURCHASE ORDER NO. 23270 THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKING LISTS, PACKAGES, AND BILLS OF LADING.

DATE: 03/01/18 ACCOUNT: 9910.11 CLASS: 125

TO: NEXT LEVEL WAREHOUSE SOLUTIONS SHIP & INVOICE TO: 555 DISPLAY WAY EL DORADO COUNTY TRANSIT AUTHORITY SACRAMENTO, CA 95838 6565 COMMERCE WAY DIAMOND SPRINGS, CA 95619-9454

Contact: Ken Davis Vendor Phone No: (916) 922-7225 (RACK) Fax No: (916) 922-2468 PROMISED DELIVERY DATE TERMS: NET 30 F.O.B. DESTINATION EXTENDED QTY UNIT DESCRIPTION UNIT PRICE TOTAL

PALLET RACK SYSTEM (PROJECT 17-05) $7,040.73

SEE ATTACHMENT "A"

I hereby certify that this purchase order is in accordance SUBTOTAL $7,040.73 with procedures in the purchase manual governing of such SHIPPING items for El Dorado County Transit Authority. SALES TAX

PURCHASING AGENT TOTAL $7,040.73 PLEASE NOTE CONDITIONS ON REVERSE SIDE "This Purchase Order expressly limits acceptance to the terms and conditions stated herein, set forth on the reverse side and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected."

Circle Distributing: Vendor - Accounting29 - Requestor - Purchasing 30 AGENDA ITEM 1 H Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Megan Wilcher, Administrative Coordinator

SUBJECT: Biennial Conflict of Interest Code Review

REQUESTED ACTION: BY MOTION, Adopt Resolution No. 18-11 Amending the El Dorado County Transit Authority Conflict of Interest Code for 2018

BACKGROUND

Government Code 87306.5 requires that each local agency review its Conflict of Interest Code and submit a written statement to the reviewing body every even-numbered year. The code reviewing body for the El Dorado County Transit Authority (El Dorado Transit) is the El Dorado County Board of Supervisors.

DISCUSSION

To comply with Govt. Code 87306.5 staff recommends adoption of Resolution No. 18-11 to amend the El Dorado County Transit Authority Conflict of Interest Code attached as Exhibit A.

Also attached is Exhibit B showing redline corrections to the previously amended Conflict of Interest Code.

FISCAL IMPACT

None

El Dorado County Transit Authority March 1, 2018 Agenda

31 EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-11

RESOLUTION OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY TRANSIT AUTHORITY AMENDING THE CONFLICT OF INTEREST CODE

WHEREAS, The Political Reform Act, Government Code Section 81000, et, seq., requires state and local government agencies to adopt and promulgate a Conflict of Interest Code; and

WHEREAS, The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations, Section 18730) containing terms of a standard conflict of interest code that may be incorporated by reference into an agency’s conflict of interest code; and

WHEREAS, the Fair Political Practices Commission, after proper public notice and hearing, may amend the standard conflict of interest code to conform to amendments in the Political Reform Act; and

WHEREAS, the Political Reform Act requires the El Dorado County Transit Authority (El Dorado Transit) to review its conflict of interest code biennially to determine if it is accurate or, alternatively that the code must be amended; and

WHEREAS, El Dorado Transit’s existing conflict of interest code, as last amended by the El Dorado Transit Board on April 7, 2016, requires updating to memorialize changes in designated staff positions subject to the code’s reporting requirements, and make other minor changes.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the El Dorado County Transit Authority as follows:

1. The Board of Directors hereby adopts the revised El Dorado Transit conflict of interest code attached hereto as Exhibit A, which supersedes the amended conflict of interest code adopted by the Board on April 7, 2016 and all prior codes.

2. All Statements of economic interest will be available for public inspection and reproduction (upon request) pursuant to Government Code Section 81008.

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board held on the 1st day of March 2018, by the following vote of said Board:

AYES: NOES: ABSTAIN: ABSENT:

Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

32 Exhibit A

CONFLICT OF INTEREST CODE THE EL DORADO COUNTY TRANSIT AUTHORITY

The Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political

Practices Commission has adopted a regulation, 2 California Code of Regulations Title 2 Section

18730, which contains the terms of a standard conflict of interest code (hereafter incorporated by reference). Appendix A and B lists designated members and employees and disclosure categories.

Pursuant to Section 18730 of Title 2 California Code of Regulations, Board Members, the

Executive Director and designated employees shall file statements of economic interests with the

El Dorado County Transit Authority. Upon receipt of the statements of the El Dorado County

Transit Authority Board Members, Executive Director, and all other designated employees, the

Clerk of the El Dorado County Transit Authority shall retain a copy of each statement. The Clerk shall make all statements of economic interests available for public inspection and reproduction.

33 Exhibit A

EL DORADO COUNTY TRANSIT AUTHORITY

CONFLICT OF INTEREST CODE

APPENDIX A

Designated Employee Position

The designated employees whose duties or positions within El Dorado County Transit Authority involve the making or participation in the making of decisions which may foreseeably have a material financial effect on any financial interest are as follows:

Designated Employee Disclosure Categories Board Members 1 - 5 Legal Counsel 1 - 5 Executive Director 1 - 5 Treasurer 1 - 5 Operations Manager 1 - 5 Finance Manager 1 - 5

Specialized Consultant: the Special Consultants employed by the El Dorado County Transit Authority in a decision-making capacity shall make such disclosure as the Executive Director shall determine, if any, is required by any particular consultant or any particular task order of employment.

34 Exhibit A

EL DORADO COUNTY TRANSIT AUTHORITY

CONFLICT OF INTEREST CODE

APPENDIX B

DISCLOSURE CATEGORIES

CATEGORY 1: Investments, business positions in business entities, and sources of income, of the type which contract with the El Dorado County Transit Authority to supply materials, commodities, supplies, books, machinery, vehicles, or equipment utilized by the Authority.

CATEGORY 2: Investments, business positions in business entities, and sources of income, which are contractors, subcontractors, or consultants engaged in the performance of work or services of the type utilized by the agency, including, but not limited to, insurance companies, carriers, holding companies, underwriters, agents, or accounting firms.

CATEGORY 3: Investments, business positions in business entities, and sources of income, which have filed claims against the Authority.

CATEGORY 4: All interest in real property located within the jurisdiction of the agency or within two miles of its boundaries.

CATEGORY 5: All investments and business position in any business entity and income from any source which is (1) a private transit or transportation company; or (2) an entity or person engaged in real estate, or real estate development within the jurisdiction of the Authority.

35 Exhibit B

CONFLICT OF INTEREST CODE THE EL DORADO COUNTY TRANSIT AUTHORITY

The Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political

Practices Commission has adopted a regulation, 2 California Code of Regulations Title 2 Section

18730, which contains the terms of a standard conflict of interest code (hereafter incorporated by reference). Appendix A and B lists designated members and employees and disclosure categories.

Pursuant to Section 18730 of Title 2 California Code of Regulations, Board Members, the

Executive Director and designated employees shall file statements of economic interests with the

El Dorado County Transit Authority. Upon receipt of the statements of the El Dorado County

Transit Authority Board Members and, Executive Director, and all other designated employees, the Clerk of the El Dorado County Transit Authority shall make and retain a copy of each statement. and forward the original of these statements to the El Dorado County Elections

Department. Statements of all other designated employees will be retained by the El Dorado

County Transit Authority. The Clerk shall make all statements of economic interests available for public inspection and reproduction.

36 Exhibit B

EL DORADO COUNTY TRANSIT AUTHORITY

CONFLICT OF INTEREST CODE

APPENDIX A

Designated Employee Position

Designated Employee Disclosure Categories Board Members 1 - 5 Attorney Legal Counsel 1 - 5 Executive Director 1 - 5 Treasurer 1 - 5 Operations Manager 1 - 5 Fiscal Administration Manager Finance Manager 1 - 5

Board Members Attorney Executive Director Treasurer Operations Manager Fiscal Administration Manager

The aforesaid designated employees shall comply with disclosure categories 1 through 5.

37 Exhibit B

EL DORADO COUNTY TRANSIT AUTHORITY

CONFLICT OF INTEREST CODE

APPENDIX B

DISCLOSURE CATEGORIES

CATEGORY 3: Investments, business positions in business entities, and sources of income, which have filed claims against the Authority.

CATEGORY 4: All interest in real property located within the jurisdiction of the agency or within two miles of its boundaries.

CATEGORY 5: All investments and business position in any business entity and income from any source with which is (1) a private transit or transportation company; or (2) an entity or person engaged in real estate, or real estate development within the jurisdiction of the Authority.

38 AGENDA ITEM 1 I Consent Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Julie Petersen, Finance Manager

SUBJECT: California Employer’s Retiree Benefit Trust Program (CERBT) funding for Other Post-Employment Benefits Funding (OPEB)

REQUESTED ACTION: BY MOTION, 1. Accept Actuarial Valuation of Other Post-Employee Benefit Program for fiscal years ending June 30, 2018 and June 30, 2019 2. Adopt Resolution No. 18-10 approving the pre-fund amount in the California Employer’s Retiree Benefit Trust Program (CERBT) 3. Authorize Executive Director to execute all documents necessary for continued participation BACKGROUND

In July 2004, the Governmental Accounting Standards Board (GASB) issued GASB Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pension. GASB 45 mandates disclosure of Other Post-Employment Benefits (OPEB) liabilities for public employees. OPEB may include benefits such as medical, dental, prescription drug, vision and life insurance plans. GASB 45 establishes a standard for measuring and reporting the liability of retirement benefits other than pensions however; it does not require funding the liability.

During Fiscal Year (FY) 2007/08 El Dorado Transit contracted with California Public Employers’ Retirement System (CalPERS) to provide cost effective medical insurance for the unrepresented employee group (27 employees). CalPERS contractually requires El Dorado Transit to contribute an amount towards the cost of retiree medical coverage as a condition of participating in the CalPERS medical plans. There are two (2) eligible retirees who have elected coverage. Monthly cost to the agency is currently at the lowest level possible of $73.15 per eligible retiree. This contribution is based on a formula and increases a modest amount each year.

On August 5, 2010 the Board adopted resolution 10-10 to pre-fund the OPEB future liability by placing assets in the CERBT program to allow for a manageable dollar

El Dorado County Transit Authority March 1, 2018 Agenda 39 amount to be budgeted each year for contributions to build reserves and earn interest to offset the cost of the program. A thirty (30) year amortization period is consistent with the anticipated retirement trend of current employees.

In March 2011, the CalPERS Board approved a change to the classes in which assets of the CERBT are invested in public market securities. The Executive Director approved the development of the actuarial valuation based on “Strategy 1” which is the class most similar to the strategy previously chosen by the Board and the class El Dorado Transit is currently participating in.

DISCUSSION

The El Dorado Transit continuing retiree health plan allows eligible retirees to enroll in the agency group medical plan through CalPERS at time of separation or at any subsequent open enrollment period. The plan includes only medical insurance coverage excluding other possible retiree benefits e.g. dental, vision, etc. Since plan inception in 2007, two (2) eligible participants have elected coverage however; three (3) eligible retirees may enroll during any open enrollment period. There are twenty-seven (27) current employees who are qualified, and nine (9) who may retire within the next five (5) years. These employees have the option to continue their medical coverage under this plan.

Actuarial valuations are used as a method of verifying the changing conditions of an agency’s employee statistics that impact the annual cost of OPEB and outstanding obligations or future potential liabilities. CalPERS requires an actuarial valuation every two (2) years under the CERBT pooling program.

El Dorado Transit contracted Bickmore to complete an actuarial valuation of other postemployment benefits to capture and report the current and future potential liabilities of this benefit. This report provides statistics as of July 1, 2017 for the years ending June 30, 2018 and June 30, 2019.

This is the third year that GASB 45 requires both “Explicit” and “Implicit” liabilities be calculated as a part of the actuarial process. This information will be included as part of El Dorado Transit’s Financial and Compliance Audits reports. Two (2) noticeable effects of this requirement will be an increase to liabilities on the Financial and Compliance Audit report and; the increase of program funding from 34.9% to an estimated 58.7% on the presented Other Post-Employment Benefits Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017.

As represented in the Actuarial Report, El Dorado Transit is currently using the “Pay-As- You-Go” method for two (2) retiree’s currently enrolled. The total for the “Pay-As-You- Go” expenses for FY 2016/17 equaled $1,443.00. This amount was paid in addition to the OPEB Pre-Funding of $51,092.00. Remaining unfunded liability is estimated at $181,857 as of July 1, 2019.

El Dorado County Transit Authority March 1, 2018 Agenda 40 Staff is recommending the acceptance of the Report as presented and the continued “Pay- As-You-Go” methodology, covering current retiree’s, for fiscal years 2017/18 and 2018/19.

FISCAL IMPACT

The projected actuarial expense for FY 2017/18 of $55,631 and FY 2018/19 of $57,407 total $113,038 to capture both years. Costs for FY 2017/18 are included in the adopted budget. Costs for both fiscal years are represented.

Fiscal Year 2017/18 Mid-Year Budget Revenue Proposed

4270.00 State Transit Assistance $55,631 5020.02 OPEB Pre-fund $55,361

Fiscal Year 2018/19 Proposed Preliminary Budget Revenue Proposed

4270.00 State Transit Assistance $57,407 5020.02 OPEB Pre-fund $57,407

El Dorado County Transit Authority March 1, 2018 Agenda 41

EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-10

RESOLUTION OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY TRANSIT AUTHORITY ADOPTING PRE-FUNDING FOR OTHER POST EMPLOYMENT BENEFITS ADMINISTERED BY THE CALIFORNIA EMPLOYERS’ RETIREE BENEFITS TRUST FOR PRE-FUNDED ACCOUNTS

WHEREAS, Governmental Standards Board Statement Number 45/75, dealing with Other Post Employment Benefits (OPEB), requires that governments report the annual cost of OPEB and the unfunded actuarial accrued liabilities for past service costs; and

WHEREAS, the El Dorado County Transit Authority (El Dorado Transit) provides eligible regular unrepresented employees with medical benefits subsequent to their retirement from El Dorado Transit; and

WHEREAS, El Dorado Transit has deemed it to be in El Dorado Transit’s best financial interest and the most financially prudent action to pre-fund post employment health benefits past service liabilities and fund current year contributions; and

WHEREAS, the actuarially determined costs for fiscal year (FY) 2017/2018 to pre-fund an annual contribution of $55,361; and

WHEREAS, the actuarially determined costs for FY 2018/2019 to pre-fund an annual contribution of $57,407; and

WHEREAS, the California Employers’ Retiree Benefits Trust, part of the California Public Employees Retirement System, is a trust fund that allows public employers to pre- fund the future cost of retiree benefits;

NOW, THEREFORE, BE IT RESOLVED, that El Dorado Transit hereby approves and directs staff to pre-fund the FY 2017/2018 Annual Contribution of $55,361 and the FY 2018/2019 Annual Contribution of $57,407; and

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at the regular meeting of said Board held on the 1st day of March 2018, by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

February 14, 2018

Mindy Jackson Executive Director El Dorado County Transit Authority 6565 Commerce Way Diamond Springs, CA 95619

Re: July 1, 2017 Actuarial Valuation: Determination of OPEB Funding Contributions

Dear Ms. Jackson:

We are pleased to enclose our report providing the results of the July 1, 2017 actuarial funding valuation of other post‐employment benefit (OPEB) liabilities for the El Dorado County Transit Authority (the Authority). The report’s text describes our analysis and assumptions in detail.

The primary purposes of the report are to develop the value of future OPEB expected to be provided by the Authority on behalf of unrepresented employees in retirement. The report focuses on the development of annual amounts to be contributed by the Authority for the fiscal years ending June 30, 2018 and June 30, 2019 toward prefunding the OPEB plan liability. This report should be submitted to the California Employers’ Retiree Benefit Trust (CERBT) to satisfy filing requirements for the trust.

Items of note in this valuation are:  Actuarially Determined Contributions (ADC) are developed on the same basis as the Annual Required Contribution were previously developed under GASB 45. We anticipate that these ADCs will satisfy the requirements of an ADC as described under GASB 75. The Authority’s current OPEB Funding Policy anticipates contributing 100% or more of the ADC each year.  OPEB trust assets are assumed to remain in CERBT Asset Allocation Strategy 1. The future long term rate of return on trust assets assumed in this valuation is 7.28%.  Information presented in this report is not considered suitable for satisfying the Authority’s financial reporting requirements under GASB 75. That information will be developed and presented in a separate report.

We have based our valuation on employee data and plan information provided by the Authority, including employment agreements and PEMHCA resolutions on file with CalPERS. Please review Table 3A to ensure that we have summarized the plan’s benefit provisions correctly.

We appreciate the opportunity to work on this analysis and acknowledge the efforts of Authority employees who provided valuable information and assistance to enable us to perform this valuation. Please let us know if we can be of further assistance.

Sincerely,

Catherine L. MacLeod, FSA, FCA, EA, MAAA Director, Health and Benefit Actuarial Services

5200 SW Macadam Ave, Suite 310, Portland, OR 9723943 • 800.541.4591 • f. 855.242.8919 • www.bickmore.net

El Dorado County Transit Authority

Actuarial Valuation of the Other Post-Employment Benefit Programs As of July 1, 2017

Submitted February 2018

Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017

Table of Contents

A. Executive Summary ...... 1 B. Sources of OPEB Liabilities ...... 3 OPEB Obligations of the Authority ...... 3 C. Valuation Process ...... 5 D. Basic Valuation Results ...... 6 Changes Since the Prior Valuation ...... 7 E. Funding Policy ...... 8 Actuarially Determined Contributions and Authority Funding Policy ...... 8 Funding of the UAAL ...... 8 Funding of the Implicit Subsidy ...... 8 F. Choice of Actuarial Funding Method and Assumptions ...... 9 Factors Impacting the Selection of a Cost Allocation Method ...... 9 Factors Affecting the Selection of Assumptions ...... 9 G. Certification ...... 10 Table 1 ...... 11 Table 1A Actuarially Determined Contribution for Fiscal Year End 2018 ...... 12 Table 1B Actuarially Determined Contribution for Fiscal Year End 2019 ...... 13 Table 2 Summary of Employee Data ...... 14 Table 3A Summary of Retiree Benefit Provisions ...... 16 Table 3B General CalPERS Annuitant Eligibility Provisions ...... 17 Table 4 Actuarial Methods and Assumptions ...... 18 Table 5 Projected Benefit Payments ...... 23 Appendix 1 Historical Information ...... 24 Addendum 1: Bickmore Age Rating Methodology ...... 25 Addendum 2: Bickmore Mortality Projection Methodology ...... 26 Glossary ...... 27

45 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 A. Executive Summary

This report presents the results of the July 1, 2017 actuarial valuation of the El Dorado County Transit Authority (the Authority) other post‐employment benefit (OPEB) programs. The primary purpose of this valuation is to assess the OPEB liabilities of the Authority and to develop contribution levels for the funding of these benefits. Some of the results of this valuation may be applied to develop the information to be reported in the Authority’s financial statements, but such information will require additional calculations and will be provided in a separate report(s).

Medical coverage and benefits under this program are available to unrepresented employees only; employees covered by labor agreements are not eligible for these retiree benefits. This report reflects the valuation of two distinct types of OPEB liability:

 An “explicit subsidy” exists when the employer contributes directly toward retiree healthcare premiums. In this program, benefits include a monthly subsidy toward medical premiums for eligible retirees. Future excise taxes expected to be paid for “high cost” retiree coverage are also explicit costs and are included with explicit liabilities.  An “implicit subsidy” exists when the premiums charged for retiree coverage are lower than the expected retiree claims for that coverage. The Authority’s OPEB program includes implicit subsidy liabilities for retiree medical coverage prior to coverage under Medicare.

Trust assets are currently invested in the CERBT with Asset Allocation Strategy 1, which the Authority expects will yield 7.28% per year over the long term. The Actuarially Determined Contributions (ADC) in this report are developed in the same manner as the Annual Required Contributions (ARC) were developed under GASB 45 in prior fiscal years and the Authority indicated that it expects to contribute 100% of the ADC each year. With the Authority’s approval, this valuation was prepared using a 7.28% discount rate, the same rate assumed in the prior valuation. Please recognize that use of this rate is an assumption and is not a guarantee of future investment performance.

Exhibits presented in this report reflect our understanding that the results of this July 1, 2017 valuation will be applied in developing the Authority’s Actuarially Determined Contributions for its fiscal years ending June 30, 2018 and 2019. The ADC is determined as the sum of the current year’s Normal Cost plus amortization of the current Unfunded Actuarial Accrued Liability over a remaining fixed period, adjusted with interest to fiscal year end.

The Actuarial Accrued Liability and Plan Assets as of July 1, 2017 are shown below:

Subsidy Explicit Implicit Total Discount Rate 7.28% 7.28% 7.28% Actuarial Accrued Liability $ 239,026 $200,694 $439,720 Actuarial Value of Assets 207,939 50,009 257,948 Unfunded Actuarial Accrued Liability 31,087 150,685 181,772 Funded Ratio 87.0% 24.9% 58.7%

The liabilities shown in the report reflect assumptions regarding continued future employment, rates of retirement and survival, and elections by future unrepresented retirees to elect coverage

1 46 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Executive Summary (Concluded)

for themselves and their dependents. This valuation has been prepared on a closed group basis; no provision is generally made for new employees until the valuation date following their employment.

The Actuarially Determined Contribution for the fiscal year ending June 30, 2018 is shown below. Detailed results are shown in tables beginning on page 13 and historical information is provided in the Appendix. Subsidy Explicit Implicit Total Actuarialy Determined Contribution (ADC) for FYE 2018 $ 23,134 $ 32,497 $ 55,631 Expected employer paid benefits for retirees 1,959 ‐ 1,959 Current year's implicit subsidy credit ‐ 2,226 2,226 Expected contribution to OPEB trust 21,175 30,271 51,446 Total OPEB contributions expected for FYE 2018 $ 23,134 $ 32,497 $ 55,631

Current valuation results are compared to prior valuation results on page 6, followed by a discussion of changes. An actuarial valuation is a projection and to the extent that actual experience is not what we assumed, future results will be different. Future differences may arise from:  A significant change in the number of covered or eligible plan members;  A significant increase or decrease in the future medical premium rates;  A change in the subsidy provided by the Agency toward retiree medical premiums;  Longer life expectancies of retirees;  Significant changes in expected retiree healthcare claims by age, relative to healthcare claims for active employees and their dependents; and/or  Higher or lower returns on plan assets or contribution levels other than were assumed.

Details of our valuation process are provided on the following pages. Information required for financial reporting under GASB 75 will be provided in separate reports once the data needed to develop those results becomes available.

The next actuarial valuation is scheduled to be prepared as of July 1, 2019. If theree ar any significant changes in the employee data, benefits provided or the funding policy, please contact us to discuss whether an earlier valuation is appropriate.

Important Notices This report is intended to be used only to present the actuarial information relating to the Authority’s other postemployment benefits and to provide the annual contribution information with respect to the Authority’s current OPEB funding policy. The results of this report may not be appropriate for other purposes, including financial reporting purposes under GASB 75, where other assumptions, methodology and/or actuarial standards of practice may be required or more suitable. Some issues in this report may involve analysis of applicable law or regulations. The Authority should consult counsel on these matters; Bickmore does not practice law and does not intend anything in this report to constitute legal advice.

2 47 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 B. Sources of OPEB Liabilities

General Types of OPEB Post‐employment benefits other than pensions (OPEB) comprise a part of compensation that employers offer for services received. The most common OPEB are medical, prescription drug, dental, vision, and/or life insurance coverage. Other OPEB may include outside group legal, long‐ term care, or disability benefits outside of a pension plan. OPEB does not generally include COBRA, vacation, sick leave (unless converted to defined benefit OPEB), or other direct retiree payments.

A direct employer payment toward the cost of OPEB benefits is referred to as an “explicit subsidy”. Upcoming excise tax exposure under the Affordable Care Act for retirees covered by high cost plans is another potential source of explicit subsidy liability for the Authority.

In addition, if claims experience of employees and retirees are pooled when determining premiums, the retirees pay a premium based on a pool of members that, on average, are younger and healthier. For certain types of coverage, such as medical insurance, this results in an “implicit subsidy” of retiree premiums by active employee premiums since the retiree premiums are lower than they would have been if retirees were insured separately. Actuarial Standards of Practice generally require an implicit subsidy of retiree premium rates be valued as an OPEB liability. This chart shows Expected retiree claims the sources of Covered by higher funds needed to Premium charged for retiree coverage cover expected active premiums Agency portion of premium medical claims Retiree portion of premium Implicit subsidy for pre‐Medicare Explicit subsidy retirees. The implicit subsidy is not affected by how much or little of the premium is paid by the Authority.

The implicit subsidy liability was first recognized in the July 1, 2015 actuarial valuation. The same methodology was applied to develop the implicit subsidy liability in this July 1, 2017 valuation.

OPEB Obligations of the Authority The Authority provides continuation of medical coverage to retired employees not covered by formal labor agreements. For unrepresented employees, this coverage may create one or more of the following types of OPEB liabilities:

 Explicit subsidy liabilities: The Authority contributes directly toward retiree medical premiums, as described in Table 3A. Liabilities for these benefits have been included in this valuation.  Implicit subsidy liabilities: Employees are covered by the CalPERS medical program, where the same monthly premiums are charged for active employees and for pre‐ Medicare retirees. In addition to whatever portion of retiree premiums are paid directly by the Authority, we valued the difference between projected retiree claims and the premiums projected to be charged for retiree coverage. To develop this difference with respect to medical (and prescription drug) coverage, we followed the methodology outlined in Table 4 and described further in Addendum 1: Bickmore Age Rating Methodology.

3 48 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Sources of OPEB Liability (Concluded)

 Implicit subsidy Liabilities ‐ continued Different monthly premiums are charged for Medicare‐eligible members and CalPERS has confirmed that only the claims experience of these Medicare eligible members is considered in setting these premium rates. We have assumed that this premium structure is adequate to cover the expected claims of these retirees and believe that there is no implicit subsidy of premiums for these members by active employees.

 Excise tax liability for retirees in “high cost” plans: The Patient Protection and Affordable Care Act (ACA) includes a 40% excise tax on high‐cost employer‐sponsored health coverage. The tax was to be effective in 2018. However, implementation has been delayed by subsequent legislation until 2022. The tax applies to the aggregate cost of an employee’s applicable coverage that exceeds a dollar limit. While there are discussions in Congress of eliminating or again delaying this tax, this report assumes that it will take effect as current law provides. For those current and future retirees assumed to retain coverage in the Authority’s medical program, we determined the excess, if any, of projected annual plan premiums for the retiree and his or her covered dependents over the projected applicable excise tax threshold beginning in 2022. The excise tax burden will ultimately fall on a combination of Authority and plan participants, unless the Authority is able to and ultimately does pass the retiree entire tax burden to retirees. This report assumes that 100% of any excise tax liability for high cost retiree coverage will be borne by the Authority. No legal obligation with regard to the Authority’s current or future liability to absorb this potential tax is to be construed from this accounting treatment. Please refer to the note under the chart in Section D for an estimate of this projected liability.

4 49 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 C. Valuation Process

The valuation has been based on employee census data and benefits initially submitted to us by the Authority in November 2017 and clarified in various related communications. A summary of the employee data is provided in Table 2 and a summary of the benefits provided under the Plan is provided ine Tabl 3A. While individual employee records have been reviewed to verify that they are reasonable in various respects, the data has not been audited and we have otherwise relied on the Authority as to its accuracy. The valuation described below has been performed in accordance with the actuarial methods and assumptions described in Table 4. Please note that throughout this report, the terms “employee” and retiree” refer only to unrepresented members; those covered by formal labor agreement are not included in this benefit program or this valuation.

In projecting benefit values and liabilities, we determine an expected benefit stream over the employee’s future retirement. Benefits include direct employer payments (explicit subsidies) and an implicit subsidy, arising when retiree premiums are expected to be subsidized by active employee premiums. The projected benefit streams reflect assumed trends in future benefit slevel and assumptions about the expected date(s) when benefits end. We then apply assumptions regarding:  The probability that each individual employee will or will not continue in service with the Authority to receive benefits.  To the extent assumed to retire from the Authority, the probability of various possible retirement dates for each retiree, based on current age, service and employee type; and  The likelihood that future retirees will or will not elect retiree coverage (and benefits) for themselves and/or their dependents. We then calculate a present value of these benefits by discounting the value of each future expected benefit payment, multiplied by the assumed expectation that it will be paid, back to the valuation date using the discount rate. These benefit projections and liabilities have a very long time horizon. Final payments for currently active employees may not be made for 60 years or more.

The resulting present value for each employee is allocated as a level percent of payroll each year over the employee’s career using the entry age normal cost method and the amounts for each individual are then summed to get the results for the entire plan. This creates a cost expected to increase each year as payroll increases. Amounts attributed to prior fiscal years form the “actuarial accrued liability” (AAL). The amount of future OPEB cost allocated for active employees in the current year is referred to as the “normal cost”. The remaining active cost to be assigned to future years is called the “present value of future normal costs”. In summary: Actuarial Accrued Liability Past Years’ Cost Allocations Actives and Retirees plus Normal Cost Current Year’s Cost Allocation Actives only plus Present Value of Future Normal Costs Future Years’ Cost Allocations Actives only_____ equals Present Value of Projected Benefits Total Benefit Costs Actives and Retirees

Where contributions have been made to an irrevocable OPEB trust, the accumulated value of trust assets is applied to offset the AAL. In this valuation, we set the Actuarial Value of Assets equal to the market value of assets invested in in the Authority’s CERBT account. The June 30, 2017 market value of assets in this report was $257,948. The portion of the AAL not covered by assets is referred to as the unfunded actuarial accrued liability (UAAL).

5 50 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017

D. Basic Valuation Results

The following chart compares the results of the July 1, 2017 valuation of OPEB liabilities to the results of the July 1, 2015 valuation.

Funding Policy Prefunding Basis Valuation date 7/1/2015 7/1/2017 Subsidy Explicit Implicit Total Explicit Implicit Total Discount rate 7.28% 7.28% 7.28% 7.28% 7.28% 7.28%

Number of Covered Employees Actives 23 23 23 27 27 27 Retirees 2 1 2 2 ‐ 2 Total Participants 25 24 25 29 27 29

Actuarial Present Value of Projected Benefits Actives $ 281,025 $ 292,616 $573,641 $ 349,798 $356,105 $ 705,903 Retirees 41,411 5,582 46,993 42,814 ‐ 42,814 Total APVPB 322,436 298,198 620,634 392,612 356,105 748,717

Actuarial Accrued Liability (AAL) Actives 167,305 168,321 335,626 196,212 200,694 396,906 Retirees 41,411 5,582 46,993 42,814 ‐ 42,814 TotalL AA 208,716 173,903 382,619 239,026 200,694 439,720

Actuarial Value of Assets 133,693 ‐ 133,693 207,939 50,009 257,948

Unfunded AAL (UAAL) 75,023 173,903 248,926 31,087 150,685 181,772

Normal Cost 14,339 15,900 30,239 19,468 20,132 39,600 Percent funded 64.1% 0.0% 34.9% 87.0% 24.9% 58.7% Reported covered payroll 1,235,669 1,235,669 1,235,669 1,462,832 1,462,832 1,462,832 6.1% 14.1% 20.1% 2.1% 10.3% 12.4% UAAL as percent of payroll Note: The Explicit Subsidy AAL as of July 1, 2017 includes about $7,000 in projected excise tax liability for retirees expected to be covered by “high cost” plans under the Affordable Care Act.

51 6 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Basic Valuation Results (Concluded)

Changes Since the Prior Valuation Even if all of the previous assumptions were met exactly as projected, liabilities often increase over time as active employees get closer to the date their benefits are expected to begin. Given the uncertainties involved and the long term nature of these projections, the prior assumptions ear not likely ever to be exactly realized. Nonetheless, it is helpful to review why results are different than may have been anticipated.

In comparing results shown in the exhibit on the preceding page, we can see that the Unfunded Actuarial Accrued Liability (UAAL) decreased by roughly $67,000 between July 1, 2015 and July 1, 2017, from $249,000 to $182,000. Some of this difference was expected based on the assumptions made in the prior valuation. Some of the difference was not anticipated, such as premium changes or employee decisions about their medical coverage that were different than previously assumed (referred to as “plan experience”). The balance of the difference is due to changes in actuarial methodology or assumptions.

The chart below summarizes the primary sources of the difference between the actual and the expected UAAL. Increase (decrease) Source of Change in UAAL Update in assumed future healthcare trend$ 27,000 Update to scale used to project future mortality improvement (7,000) Changes in the %s of future retirees assumed to elect coverage (61,000) Expected change in the UAAL due to the passage of time 2,000 Favorable plan experience, relative to prior assumptions (28,000) Change in UAAL from July 2015 to July 2017 $ (67,000)

52 7 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 E. Funding Policy

Actuarially Determined Contributions and Authority Funding Policy The Actuarially Determined Contribution (ADC) consists of two basic components, which have been adjusted with interest to the Authority’s fiscal year end:  The amounts attributed to service performed in the current fiscal year (the normal cost) and  Amortization of the unfunded actuarial accrued liability (UAAL).

The ADC developed in this report includes amortization of the unfunded AAL over a closed 30‐year period initially effective for fiscal year ending July 1, 2009. The remaining period applicable in determining the ADC for the fiscal year ending June 30, 2018 is 22 years. Amortization payments are determined on a level percent of pay basis.1

The Authority’s Funding Policy is to contribute 100% or more of the ADC each year. The amounts calculated for the fiscal years ending June 30, 2018 and June 30, 2019 are shown in Tables 1A and 1B.

Paying Down the UAAL Once an entity decides to prefund, a decision must be made about how to pay for benefits already earned that have not yet been funded (the UAAL). This is most often, though not always, handled through structured amortization payments. The period and method chosen for amortizing this unfunded liability can significantly affect the Actuarially Determined Contribution. Much like paying off a mortgage, choosing a longer amortization period to pay off the UAAL means initial payments will be smaller, but the payments will be required for a longer period. In general, the longer the amortization period, the less time investments will work toward helping reduce required contribution levels. There are several ways eth amortization payment can be determined. The most common methods are calculating the amortization payment as a level dollar amount or as a level percentage of payroll. The Authority’s current amortization approach is stated above.

Funding of the Implicit Subsidy The implicit subsidy liability created when expected retiree medical claims exceed the retiree premiums was described earlier in Section B. In practical terms, when the Authority pays the premiums for active employees each year, their premiums include an amount expected to be transferred to cover the portion of the retirees’ claims not covered by their premiums. This transfer represents the current year’s implicit subsidy and is illustrated in the example below. Hypothetical Illustration For Active For Retired Of Implicit Subsidy Recognition Employees Employees Total Annual Agency Contribution Toward Premiums$ 426,000 $ 2,000 $ 428,000 Current Year's Implicit Subsidy Adjustment (2,200) 2,200 ‐ Adjusted contributions reported in Financial Stmts $ 423,800 $ 4,200 $ 428,000 Please see the Expected Employer Contributions Section in Tables 1A and 1B for the estimated implicit subsidy amounts which should be applied to offset against the ADC for the years shown.

1 Where the UAAL is amortized on a level percent of pay basis, if all assumptions are met, the UAAL may increase, rather than decrease, in the earlier years of the amortization period.

53 8 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 F. Choice of Actuarial Funding Method and Assumptions

The ultimate real cost of an employee benefit plan is the value of all benefits and other expenses of the plan over its lifetime. These expenditures are dependent only on the terms of the plan and the administrative arrangements adopted, and as such are not affected by the actuarial funding method. The actuarial funding method attempts to spread recognition of these expected costs on a level basis over the life of the plan, and as such sets the “incidence of cost”. Methods that produce higher initial annual (prefunding) costs will produce lower annual costs later. Conversely, methods that produce lower initial costs will produce higher annual costs later relative to the other methods.

Factors Impacting the Selection of a Cost Allocation Method While the goal is to match recognition of retiree medical expense with the periods during which the benefit is earned, cost allocation methods differ because they focus on different financial measures in attempting to level the incidence of cost. Appropriate selection of a cost allocation method for funding purposes contributes to creating intergenerational equity between generations of taxpayers.

We believe it is most appropriate for the plan sponsor to adopt a theory of funding and consistently apply the best cost allocation method representing that theory. This valuation was prepared using the entry age normal cost method with normal cost determined on a level percent of pay basis. The entry age normal cost method was one of the most commonly used of the cost allocation methods permitted by GASB 45. It is the only cost allocation method permitted for financial reporting purposes under GASB 75.

Factors Affecting the Selection of Assumptions Special considerations apply to the selection of actuarial funding methods and assumptions for the Authority. The “demographic” actuarial assumptions used in this report were chosen, for the most part, to be the same as the actuarial assumptions used for the most recent actuarial valuations of the retirement plans covering Authority employees. Other assumptions, such as healthcare trend, age related healthcare claims, retiree participation rates and spouse coverage, were selected based on demonstrated plan experience and/or our best estimate of expected future experience. We will continue to gather information and monitor these assumptions for future valuations, as more experience develops.

In selecting an appropriate discount rate for funding purposes it is most common to use the expected long‐term yield on investments expected to be deployed to pay the benefits. Other strategies could include using a long term debt rate to calculate contribution levels even if the Authority hopes their long term investment strategy will yield higher returns. In this way required contributions may be reduced if those higher returns are actually realized, but only as they are actually realized. If higher returns are not realized to the degree expected, then the difference between the debt rate and what is actually earned acts as a safety margin so that larger contributions than planned are less likely to occur. The Authority has chosen to fund based on the expected long term return of trust assets. If returns prove to be lower than this expected market return, future contribution levels will likely increase.

54 9 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 G. Certification

This report presents the results of our actuarial valuation of the other post‐employment benefits provided by the El Dorado County Transit Authority. The purpose of this valuation was to determine the plan’s funded status as of the valuation date and to develop actuarially determined contribution levels to be used by the Authority toward funding plan benefits.

We certify that, to the best of our knowledge, the report is complete and accurate, based upon the data and plan provisions provided to us by the Authority. We believe the assumptions and method used are reasonable and appropriate for purposes of this ereport. Th results may not be appropriate for other purposes.

Each of the undersigned individuals is a Fellow in the Society of Actuaries and Member of the American Academy of Actuaries who satisfies the Academy Qualification Standards for rendering this opinion.

Signed: February 14, 2018

______Catherine L. MacLeod, FSA, FCA, EA, MAAA J. Kevin Watts, FSA, FCA, MAAA

55 10 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 1

Actuarially Determined Contributions for fiscal years 2018 and 2019: The basic results of our July 1, 2017 valuation of OPEB liabilities for the Authority were summarized in Section D. Those results are applied to develop the actuarially determined contribution (ADC) for the fiscal years ending June 30, 2018 and June 30, 2019.

As noted earlier in this report, the development of the ADC reflects the assumption that the Authority will contribute at least 100% of this amount each year, with contributions comprised of: ‐ Direct payments to insurers toward retiree premiums, ‐ Each current year’s implicit subsidy, and ‐ Contributions to the OPEB trust.

GASB 75 Calculations: GASB Statement 75 will impact the liabilities and/or expenses developed for reporting in the Authority’s financial statements. Those calculations will be provided in separate reports for each fiscal year.

Employees reflected in future years’ costs: The counts of unrepresented active employees and retirees shown in the report reflect the status of plan members reported to us for the valuation. While we do not adjust these counts for any future years shown in this report, the liabilities and costs developed for those years do anticipate the likelihood that some active employees may leave employment forfeiting benefits, some may retire and elect benefits and coverage for some of the retired employees may cease. We will reflect employment status changes in the next valuation. In addition, because this valuation has been prepared on a closed group basis, no potential future employees are included. We will incorporate any new employees in the next valuation, in the same way we included new employees hired after July 2015 in this July 2017 valuation.

Note that neither of the current retirees currently creates an implicit subsidy OPEB liability. CalPERS medical premiums for retirees over age 65 and covered by Supplemental Medicare plans are not subsidized by active employee medical premiums, so do not create an implicit subsidy liability.

56 11 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 1A Actuarially Determined Contribution for Fiscal Year End 2018

This table develops the valuation results applicable to the Authority’s fiscal year ending June 30, 2018, based on the July 1, 2017 valuation results and on the funding policy described earlier in this report.

Funding Policy Prefunding Basis Valuation date 7/1/2017 Subsidy Explicit Implicit Total For fiscal year ending 6/30/2018 6/30/2018 6/30/2018 Discount rate 7.28% 7.28% 7.28%

Number of Covered Employees Actives 27 27 27 Retirees 2 ‐ 2 Total Participants 29 27 29

Actuarial Present Value of Projected Benefits Actives $ 349,798 $ 356,105 $ 705,903 Retirees 42,814 ‐ 42,814 Total APVPB 392,612 356,105 748,717

Actuarial Accrued Liability (AAL) Actives 196,212 200,694 396,906 Retirees 42,814 ‐ 42,814 Total AAL 239,026 200,694 439,720

Actuarial Value of Assets 207,939 50,009 257,948 Unfunded AAL (UAAL) 31,087 150,685 181,772 UAAL Amortization method Level % of Pay Level % of Pay Level % of Pay Remaining amortization period (years) 22 22 22 Amortization Factor 14.8306 14.8306 14.8306

Actuarially Determined Contribution (ADC) Normal Cost 19,468 20,132 39,600 Amortization of UAAL 2,096 10,160 12,256 Interest to fiscal year end 1,570 2,205 3,775 Total ADC 23,134 32,497 55,631 Projected covered payroll $ 1,462,832 $ 1,462,832 $ 1,462,832 Normal Cost as a percent of payroll 1.3% 1.4% 2.7% ADC as a percent of payroll 1.6% 2.2% 3.8% Expected Employer OPEB Contributions Estimated payments on behalf of retirees 1,959 ‐ 1,959 Estimated current year's implicit subsidy ‐ 2,226 2,226 Estimated contribution to OPEB trust 21,175 30,271 51,446 Total Expected Employer Contribution 23,134 32,497 55,631

57 12 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 1B Actuarially Determined Contribution for Fiscal Year End 2019

This table develops the valuation results applicable to the Authority’s fiscal year ending June 30, 2019, based on the July 1, 2017 valuation results and on the funding policy described earlier in this report.

Funding Policy Prefunding Basis Valuation date 7/1/2017 Subsidy Explicit Implicit Total For fiscal year ending 6/30/2019 6/30/2019 6/30/2019 Discount rate 7.28% 7.28% 7.28%

Number of Covered Employees Actives 27 27 27 Retirees 2 ‐ 2 Total Participants 29 27 29

Actuarial Present Value of Projected Benefits Actives $ 374,948 $ 379,803 $ 754,751 Retirees 44,287 ‐ 44,287 Total APVPB 419,235 379,803 799,038

Actuarial Accrued Liability (AAL) Actives 231,067 234,676 465,743 Retirees 44,287 ‐ 44,287 Total AAL 275,354 234,676 510,030

Actuarial Value of Assets 244,252 83,921 328,173 Unfunded AAL (UAAL) 31,102 150,755 181,857 UAAL Amortization method Level % of Pay Level % of Pay Level % of Pay Remaining amortization period (years) 21 21 21 Amortization Factor 14.4053 14.4053 14.4053

Actuarially Determined Contribution (ADC) Normal Cost 20,101 20,786 40,887 Amortization of UAAL 2,159 10,465 12,624 Interest to fiscal year end 1,621 2,275 3,896 Total CAD 23,881 33,526 57,407 Projected covered payroll $ 1,510,374 $ 1,510,374 $ 1,510,374 Normal Cost as a percent of payroll 1.3% 1.4% 2.7% ADC as a percent of payroll 1.6% 2.2% 3.8% Expected Employer OPEB Contributions Estimated payments on behalf of retirees 2,681 ‐ 2,681 Estimated current year's implicit subsidy ‐ 5,339 5,339 Estimated contribution to OPEB trust 21,200 28,187 49,387 Total Expected Employer Contribution 23,881 33,526 57,407

58 13 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 2 Summary of Employee Data

The Authority reported 27 active unrepresented employees in the data provided to us for the July 2017 valuation. Of these, 26 were reported as currently enrolled in the medical program and 1 employee waiving coverage.

Distribution of Benefits‐Eligible Active Employees Current Years of Service Age Under 11 to 45 to 910 to 14 15 to 19 20 & Up Total Percent Under 25 0 0% 25 to 29 2 2 7% 30 to 34 2 2 7% 35 to 39 1 1 2 7% 40 to 44 2 1 3 11% 45 to 49 1 1 2 4 15% 50 to 54 2 2 1 2 7 26% 55 to 59 2 1 1 4 15% 60 to 64 1 1 2 7% 65 to 69 1 1 4% 70 & Up 0 0% Total 67361427 100% Percent 22% 26% 11% 22% 4% 15% 100%

Valuation July 2015 July 2017 Annual Covered Payroll $1,235,669 $1,462,832 Average Attained Age for Actives 47.7 48.5 Average Years of Service 9.0 8.7

There are also 2 retirees currently receiving benefits under this program. Their ages are summarized in this chart:

Retirees by Age Current Age Number Percent Below 50 0 0% 50 to 54 0 0% 55 to 59 0 0% 60 to 64 0 0% 65 to 69 1 50% 70 to 74 1 50% 75 to 79 0 0% 80 & up 0 0% Total 2 100% Average Age: On 7/1/2017 68.8 At retirement 63.8

59 14 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 2‐ Summary of Employee Data (Concluded)

The chart below reconciles the number of unrepresented actives and retirees included in the July 1, 2015 valuation of the Authority plan with those included in the July 1, 2017 valuation:

Reconciliation of Authority Plan Members Between Valuation Dates Covered Covered Waiving Covered Surviving Status Actives Actives Retirees Spouses Total Number reported as of July 1, 2015 23 0 2 0 25 New employees 6 1 ‐‐7 Separated employees (2) ‐‐‐(2) New retiree, elected coverage ‐‐‐‐0 New retiree, waiving coverage (1) ‐‐‐(1) Number reported as of July 1, 2017 26 1 2 0 29

Overall, the number of active plan members increased by 4, from 23 to 27, representing a 17% increase in active employees included in the valuation. The number of covered retirees remained the same between valuations.

There was 1 new retirement reported between July 1, 2015 and July 1, 2017. This wne retiree did not elect to continue medical coverage through the Authority, at least at the time this valuation was prepared; re‐enrollment in the future is always an option. Based on all retiree elections since 2011, we made some minor adjustments in our assumption regarding future retiree enrollment in the CalPERS medical program through the Authority.

The following charts show plan choices and level of coverage in the medical program on the valuation date. These elections have minimal impact on the OPEB liability, generally impacting the only estimated implicit subsidy and potential excise tax liabilities.

Counts by Coverage Level Coverage Level Active Retired Total Employee Only 6 1 7 Employee & Spouse 10 1 11 Employee & Child(ren) 2 ‐ 2 Employee & Family 8 ‐ 8 Waived 1 ‐ 1 Total 27 2 29

Counts by Medical Plan Medical Plan Active Retired Total Kaiser Sac 9 ‐ 9 PERS Choice Sac 14 2 16 PERS Select Sac 3 ‐ 3 Waived 1 ‐ 1 Total 27 2 29

60 15 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 3A Summary of Retiree Benefit Provisions

OPEB provided: The Authority reported that the only OPEB offered is continuation of medical insurance coverage for qualifying non‐represented employees in retirement. Represented Transit Drivers are not eligible for retiree medical coverage through the Authority.

Access to coverage: Medical coverage for non‐represented employees is currently provided through CalPERS as permitted under the Public Employees’ Medical and Hospital Care Act (PEMHCA). This coverage requires the employee to satisfy the requirements for retirement under CalPERS, which requires attainment of age 50 (age 52 for PEPRA employees) with 5 years of State or public agency service or approved disability retirement. The employee must begin his or her pension benefit 120 days of terminating employment with the Authority to be eligible to continue medical coverage through the Authority and to receive the employer subsidy described below.

Once eligible for medical coverage as a retiree, he or she may enroll within 60 days of retirement or during any future open enrollment period. Coverage may be continued at the retiree’s option for his or her lifetime. A surviving spouse and other eligible dependents may also continue coverage.

Benefits provided: As a PEMHCA employer, the Authority is obligated to contribute toward the cost of retiree medical coverage for the retiree’s lifetime or until coverage is discontinued. In 2007, the Authority executed an “unequal” resolution with CalPERS. Under this resolution, the Authority’s contribution toward the cost of medical plan premiums is defined as follows:  For active employees: the PEMHCA minimum employer contribution (MEC)2. The MEC is $128 per month in 2017 and increases to $133 per month in 2018.  For retirees, the product of (a) 5% times (b) the number of prior years the agency has been contracted with CalPERS times (c) the contribution the employer provides to active employee health benefits (i.e., the MEC). The Authority’s contribution toward retiree medical coverage is 50% or $64 per month during 2017. A surviving spouse who is also eligible for survivor pension benefits may continue or enroll in coverage and, if enrolled, will receive the same benefit to which the retiree was entitled.

Current premium rates: The 2017 monthly healthcare premiums for the Sacramento Area rate region are shown below. If different rates apply where the member resides outside of this area, those rates are reflected in the valuation, but not listed here. Please note that the CalPERS administration fee is assumed to be expensed each year and has not been projected as an OPEB liability in this valuation. Sacramento 2017 Health Plan Rates Actives and Pre‐Med Retirees Medicare Eligible Retirees Plan Ee Only Ee & 1Ee & 2+ Ee Only Ee & 1Ee & 2+ Kaiser HMO $ 690.56 $ 1,381.12 $ 1,795.46 $300.48 $ 600.96 $ 1,015.30 PERS Choice PPO 723.47 1,446.94 1,881.02 353.63 707.26 1,141.34 PERS Select PPO 641.47 1,282.94 1,667.82 353.63 707.26 1,092.14

2 The Authority confirmed it provides additional healthcare benefits for active employees through a pre‐tax flexible benefit plan which are not required to be paid to retired employees to meet PEMHCA requirements.

61 16 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 3B General CalPERS Annuitant Eligibility Provisions

The content of this section has been drawn from Section C, Summary of Plan Provisions, of the State of California OPEB Valuation as of June 30, 2016, issued January 2017, to the State Controller from Gabriel Roeder & Smith. It is provided here as a brief summary of general annuitant and survivor coverage.

Health Care Coverage

Retired Employees A member is eligible to enroll in a CalPERS health plan if he or she retires within 120 days of separation from employment and receives a monthly retirement allowance. If the member meets this requirement, he or she may continue his or her enrollment at retirement, enroll within 60 days of retirement, or enroll during any Open Enrollment period. If a member is currently enrolled in a CalPERS health plan and wants to continue enrollment into retirement, the employee will notify CalPERS and the member’s coverage will continue into retirement.

Eligibility Exceptions: Certain family members are not eligible for CalPERS health benefits:  Children age 26 or older  Grandparents  Children’s spouses  Parents  Former spouses  Children of former spouses  Disabled children over age 26 who were  Other relatives never enrolled or were deleted from coverage Coordination with Medicare CalPERS retired members who qualify for premium‐free Part A, either on their own or through a spouse (current, former, or deceased), must sign up for Part B as soon as they qualify for Part A. A member must then enroll in a CalPERS sponsored Medicare plan. The CalPERS‐sponsored Medicare plan will pay for costs not paid by Medicare, by coordinating benefits.

Survivors of an Annuitant If a CalPERS annuitant satisfied the requirement to retire within 120 days of separation, the survivor may be eligible to enroll within 60 days of the annuitant’s death or during any future Open Enrollment period. Note: A survivor cannot add any new dependents; only dependents that were enrolled or eligible to enroll at the time of the member’s death qualify for benefits.

Surviving registered domestic partners who are receiving a monthly annuity as a surviving beneficiary of a deceased employee or annuitant on or after January 1, 2002, are eligible to continue coverage if currently enrolled, enroll within 60 days of the domestic partner’s death, or enroll during any future Open Enrollment period.

Surviving enrolled family members who do not qualify to continue their current coverage are eligible for continuation coverage under COBRA.

62 17 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 4 Actuarial Methods and Assumptions

Valuation Date July 1, 2017

Funding Method Entry Age Normal Cost, level percent of pay3

Asset Valuation Method Market value of assets

Long Term Return on Assets 7.28%

Discount Rate 7.28%

Participants Valued Only current active employees and retired participants and covered dependents are valued. No future entrants are considered in this valuation.

Salary Increase 3.25% per year, used only to allocate the cost of benefits between service years

Assumed Wage Inflation 3.0% per year; used to determine amortization payments if developed on a level percent of pay basis

General Inflation Rate 2.75% per year

Demographic actuarial assumptions used in this valuation are those used in the recent June 30, 2016 valuation of the retirement plans covering Authority employees, and are based on the 2014 experience study of the California Public Employees Retirement System using data from 1997 to 2011, except for a different basis used to project future mortality improvements. Rates for selected age and service are shown below and on the following pages. The representative mortality rates were those published by CalPERS in their 2014 study, adjusted to back out 20 years of Scale BB to central year 2008.

Mortality Improvement Bickmore Scale 2017 applied generationally.

Mortality Before Retirement CalPERS Public Agency (before improvement applied) Miscellaneous Non‐Industrial Age Male Female 20 0.00033 0.00021 30 0.00052 0.00027 40 0.00080 0.00053

50 0.00165 0.00106 60 0.00354 0.00223 70 0.00709 0.00467 80 0.01339 0.01036

3 The level percent of pay aspect of the funding method refers to how the normal cost is determined. Use of level percent of pay cost allocations in the funding method is separate from and has no effect on a decision regarding use of a level percent of pay or level dollars basi for determining amortization payments.

63 18 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 4 ‐ Actuarial Methods and Assumptions (Continued)

Mortality After Retirement (before improvement applied) CalPERS Public Agency CalPERS Public Agency Healthy Disabled Miscellaneous, Police & Fire Miscellaneous Age Male Female Age Male Female 40 0.00117 0.00097 20 0.00641 0.00395 50 0.00532 0.00495 30 0.00736 0.00455 60 0.00817 0.00533 40 0.01008 0.00642 70 0.01766 0.01264 50 0.01784 0.01230 80 0.05275 0.03695 60 0.02634 0.01510 90 0.16186 0.12335 70 0.03890 0.02815 100 0.34551 0.31876 80 0.08230 0.06015 110 1.00000 1.00000 90 0.18469 0.16082

Termination Rates

Miscellaneous Employees: Sum of Vested Terminated & Refund Rates From

CalPERS Experience Study Report Issued January 2014 Attained Years of Service Age 0 3 5 10 15 20 15 0.1812 0.0000 0.0000 0.0000 0.0000 0.0000 20 0.1742 0.1193 0.0946 0.0000 0.0000 0.0000 25 0.1674 0.1125 0.0868 0.0749 0.0000 0.0000 30 0.1606 0.1055 0.0790 0.0668 0.0581 0.0000 35 0.1537 0.0987 0.0711 0.0587 0.0503 0.0450 40 0.1468 0.0919 0.0632 0.0507 0.0424 0.0370 45 0.1400 0.0849 0.0554 0.0427 0.0347 0.0290

Service Retirement Rates The following miscellaneous retirement formulas apply: If hired prior to 1/1/2013: 2% @ 55 If hired on or after 1/1/2013, with prior PERS Service 2% @ 55 If hired on or after 1/1/2013, PEPRA: 2% @ 62

Sample rates of assumed Miscellaneous Employees: 2% at 55 formula future retirements for each From CalPERS Experience Study Report Issued January 2014 of these retirement benefit Current Years of Service formulas are shown in the Age 5 10 15 20 25 30 table to the right and on 50 0.0140 0.0180 0.0210 0.0250 0.0270 0.0310 the top of the following 55 0.0480 0.0610 0.0740 0.0880 0.1000 0.1170 page. Rates shown reflect 60 0.0670 0.0860 0.1030 0.1230 0.1390 0.1640 the probability that an 65 0.1550 0.1970 0.2380 0.2850 0.3250 0.3860 employee at that age and service will retire in the 70 0.1300 0.1650 0.2000 0.2400 0.2720 0.3230 next 12 months. 75 & over 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000

64 19 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 4 ‐ Actuarial Methods and Assumptions (Continued)

Service Retirement Rates ‐ continued Miscellaneous "PEPRA" Employees: 2% at 62 formula From CalPERS Experience Study Report Issued January 2014 Current Years of Service Age 5 10 15 20 25 30 52 0.0103 0.0132 0.0160 0.0188 0.0216 0.0244 55 0.0440 0.0560 0.0680 0.0800 0.0920 0.1040 60 0.0616 0.0784 0.0952 0.1120 0.1288 0.1456 65 0.1287 0.1638 0.1989 0.2340 0.2691 0.3042 70 0.1254 0.1596 0.1938 0.2280 0.2622 0.2964 75 & over 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000

Disability Retirement Rates CalPERS Public Agency Miscellaneous Disability From Jan 2014 Experience Study Report Age Male Female 20 0.00017 0.00010 25 0.00017 0.00010 30 0.00019 0.00024 35 0.00049 0.00081 40 0.00122 0.00155 45 0.00191 0.00218 50 0.00213 0.00229 55 0.00221 0.00179 60 0.00222 0.00135

Healthcare Trend Medical plan premiums and claims costs by age are assumed to increase once each year. The increases over the prior year’s levels are assumed to be effective on the dates shown below:

Effective Premium Effective Premium January 1 Increase January 1 Increase 2018 8.00% 2022 6.00% 2019 7.50% 2023 5.50% 2020 7.00% 2024 5.00% 2021 6.50% & later 5.00% The required PEMHCA minimum employer contribution (MEC) is assumed to increase by 4.5% annually.

65 20 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 4 ‐ Actuarial Methods and Assumptions (Continued)

Participation Rate Active employees are assumed to continue their current plan election in retirement based on the following table: Year Percent Year Percent 2018 44% 2022 60% 2019 48% 2023 64% 2020 52% 2024 68% 2021 56% and later 70% Current retirees are assumed to continue their medical coverage until death.

Spouse Coverage Active employees: 85% are assumed to be married and 80% of married employees are assumed to elect coverage for their spouse in retirement. Surviving spouses are assumed to continue coverage until their death. Husbands are assumed to be 3 years older than their wives. Retired participants: Existing elections for spouse coverage are assumed to continue until the spouse’s death. Actual spouse ages are used, where known; if not, husbands are assumed to be 3 years older than their wives. Spouse gender is assumed to be the opposite of the employee.

Medicare Eligibility Absent contrary data, all individuals are assumed to be eligible for Medicare Parts A and B at age 65.

Excise tax on high‐cost plans The expected value of excise taxes for high cost plan coverage for retirees, now expected to be effective in the year 2020, was included in this valuation. Annual threshold amounts for 2018 under the Affordable Care Act (ACA) are shown below. A 40% excise tax rate was applied to the portion of premiums projected to exceed the threshold.

2018 Thresholds Ages 55‐64 All Other Ages

Single 11,850 10,200

Other than Single 30,950 27,500 Note: Thresholds for disability retirements are assumed to be set at a level high enough to prevent taxation on disabled retiree benefits.

The actual 2018 limits may be higher, depending on cost increases prior to the effective date. The actual thresholds are scheduled to increase by CPI plus 1% in 2019 and by CPI annually thereafter.

66 21 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 4 ‐ Actuarial Methods and Assumptions (Concluded)

Development of Age‐related Medical Premiums Actual premium rates for retirees and their spouses were adjusted to an age‐related basis by applying medical claim cost factors developed from the data presented in the report, “Health Care Costs – From Birth to Death”, sponsored by the Society of Actuaries. A description of the use of claims cost curves can be found in Bickmore’s Age Rating Methodology provided in Addendum 1 to this report. Representative claims costs derived from the dataset provided by CalPERS for retirees not currently covered or not expected to be eligible for Medicare appear below:

Expected Monthly Claims by Medical Plan for Selected Ages Male Medical Plan 50 53 56 59 62 Kaiser: Sacramento $ 685 $ 808 $ 939 $ 1,076 $ 1,223 PERS Choice: Sacramento 642 756 879 1,007 1,145 PERS Select: Sacramento 684 806 937 1,074 1,220 Female Medical Plan 50 53 56 59 62 Kaiser: Sacramento 849 933 1,004 1,085 1,196 PERS Choice: Sacramento 795 873 940 1,015 1,119

PERS Select: Sacramento 848 931 1,002 1,082 1,193

All current and future Medicare‐eligible retirees are assumed to be covered by plans that are rated based solely on the experience of Medicare retirees. Therefore, no implicit subsidy is calculated for Medicare‐eligible retirees.

Changes Since the Prior Valuation: Mortality improvement We updated the projection scale used to project future mortality improvement from Bickmore Scale 2014 to Bickmore Scale 2017, based on new data provided by the Society of Actuaries and the Social Security Administration. Healthcare trend Medical plan premium rates are assumed to increase at slightly higher rates than were assumed in the prior valuation, with the ultimate trend of 5.0% per year, rather than 4.5% per year assumed in the prior valuation. Participation Rate The assumed percentage of active employees currently waiving Authority medical coverage who are assumed to elect coverage through the Authority in retirement was reduced from 50% to 40% in 2017 and phased up to 70% by 4% (rather than 5%) per year, based on a review of retiree elections since 2011.

67 22 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Table 5 Projected Benefit Payments

The following is an estimate of other post‐employment benefits to be paid on behalf of current retirees and current employees expected to retire from the Authority. Expected annual benefits have been projected on the basis of the actuarial assumptions outlined in Table 4.

These projections do not include any benefits expected to be paid on behalf of current active employees prior to retirement, nor do they include any benefits for potential future employees (i.e., those who might be hired in future years). Projected Annual Benefit Payments Fiscal Year Explicit Subsidy Implicit Subsidy Ending Current Future Current Future June 30 Retirees Retirees Total Retirees Retirees Total Total 2018$ 1,644 $ 315 $ 1,959 $ ‐ $ 2,226 $ 2,226 $ 4,185 2019 1,865 816 2,681 ‐ 5,339 5,339 8,020 2020 2,103 1,550 3,653 ‐ 9,281 9,281 12,934 2021 2,355 2,539 4,894 ‐ 15,923 15,923 20,817 2022 2,620 3,919 6,539 ‐ 20,242 20,242 26,781 2023 2,897 5,726 8,623 ‐ 21,299 21,299 29,922 2024 3,187 7,932 11,119 ‐ 32,192 32,192 43,311 2025 3,488 10,745 14,233 ‐ 38,734 38,734 52,967 2026 3,799 13,395 17,194 ‐ 38,861 38,861 56,055 2027 4,119 16,548 20,667 ‐ 48,068 48,068 68,735 2028 4,338 19,458 23,796 ‐ 41,022 41,022 64,818 2029 4,443 21,927 26,370 ‐ 47,439 47,439 73,809 2030 4,540 24,371 28,911 ‐ 53,215 53,215 82,126 2031 4,625 26,933 31,558 ‐ 42,344 42,344 73,902 2032 4,695 29,596 34,291 ‐ 35,753 35,753 70,044

The amounts shown in the Explicit Subsidy section reflect the expected payment by the Authority toward retiree medical premiums in each of the years shown. The amounts are shown separately, and in total, for those retired on the valuation date (“current retirees”) and those expected to retire after the valuation date (“future retirees”).

The amounts shown in the Implicit Subsidy section reflect the expected excess of retiree medical (and prescription drug) claims over the premiums expected to be charged during the year for retirees’ coverage. These amounts are also shown separately and in total for those currently retired on the valuation date and for those expected to retire in the future.

68 23 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Appendix 1 Historical Information

The chart and graph below provide a review of the plan’s funded ratio on the current and each prior valuation date as well as a comparison of actual or projected contribution levels for the fiscal years ending 2010 through June 30, 2017.

Schedule of Funding Progress Unfunded UAAL as a Actuarial Actuarial Actuarial Percentage of Actuarial Value of Accrued Accrued Funded Covered Covered Valuation Assets Liability Liability Ratio Payroll Payroll Date (a) (b) (b‐a) (a/b) (c) ((b‐a)/c) 1/1/2010 $ ‐ $ 122,210 $ 122,210 0.0%$ 1,025,523 11.9% 7/1/2011$ 38,904 $ 127,682 $ 88,778 30.5%$ 1,044,243 8.5% 7/1/2013$ 79,923 $ 167,989 $ 88,066 47.6%$ 1,017,350 8.7% 7/1/2015$ 133,693 $ 382,619 $ 248,926 34.9%$ 1,235,669 20.1% 7/1/2017$ 257,948 $ 439,720 $ 181,772 58.7%$ 1,462,832 12.4%

Schedule of Funding Progress $500,000 $450,000 $400,000 $350,000 $300,000 Implicit AAL $250,000 Explicit AAL $200,000 $150,000 Actuarial Value of Assets $100,000 $50,000 $‐

Some changes impacting valuation results during these years include:  July 2011: Discount rate decreased from 7.75% to 7.5%; decrease in assumed future increase to MEC; updated assumptions for mortality, termination, and retirement  July 2013: Normal increase in AAL from absorbing cost accruals for active employees; added mortality improvement assumption (i.e., longer retiree life expectancy.  July 2015: 1st time recognition of implicit subsidy liability; discount rate decreased from 7.5% to 7.28%; decreased assumptions for retiree election; recognition of potential retiree excise tax  July 2017: Increase in assumed healthcare trend, decrease in future mortality improvement, decreased assumption for retiree election

69 24 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Addendum 1: Bickmore Age Rating Methodology

Both accounting standards (e.g., GASB 75) and actuarial standards (e.g., ASOP 6) require that expected retiree claims, not just premiums paid, be reflected in most situations where an actuary is calculating retiree healthcare liabilities. Unfortunately the actuary is often required to perform these calculations without any underlying claims information. In most situations, the information is not available, but even when available, the information may not be credible due to the size of the group being considered.

Actuaries have developed methodologies to approximate healthcare claims from the premiums being paid by the plan sponsor. Any methodology requires adopting certain assumptions and using general studies of healthcare costs as substitutes when there is a lack of credible claims information for the specific plan being reviewed.

Premiums paid by sponsors are often uniform for all employee and retiree ages and genders, with a drop in premiums for those participants who are Medicare‐eligible. While eth total premiums are expected to pay for the total claims for the insured group, on average, the premiums charged would not be sufficient to pay for the claims of older insureds, and would be expected to exceed the expected claims of younger insureds. An age‐rating methodology takes the typically uniform premiums paid by plan sponsors and spreads the total premium dollars to each age and gender intended to better approximate what the insurer might be expecting in actual claims costs at each age and gender.

The process of translating premiums into expected claims by age and gender generally follows the steps below. 1. Obtain or Develop Relative Medical Claims Costs by Age, Gender, or other categories that are deemed significant. For example, a claims cost curve might show that, if a 50 year old male has $1 in claims, then on average a 50 year old female has claims of $1.25, a 30 year male has claims of $0.40, and an 8 year old female has claims of $0.20. The claims cost curve provides such relative costs for each age, gender, or any other significant factor the curve might have been developed to reflect. Table 4 provides the source of information used to develop such a curve and shows sample relative claims costs developed for the plan under consideration. 2. Obtain a census of participants, their chosen medical coverage, and the premium charged for their coverage. An attempt is made to find the group of participants that the insurer considered in setting the premiums they charge for coverage. That group includes the participant and any covered spouses and children. When information about dependents is unavailable, assumptions must be made about spouse age and the number and age of children represented in the population. These assumptions are provided in Table 4. 3. Spread the total premium paid by the group to each covered participant or dependent based on expected claims. The medical claims cost curve is used to spread the total premium dollars paid by the group to each participant reflecting their age, gender, or other relevant category. After this step, the actuary has a schedule of expected claims costs for each age and gender for the current premium year. It is these claims costs that are projected into the future by medical cost inflation assumptions when valuing expected future retiree claims.

The methodology described above is dependent on the data and methodologies used in whatever study might be used to develop claims cost curves for any given plan sponsor. These methodologies and assumptions can be found in the referenced paper cited as a source in the valuation report.

70 25 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Addendum 2: Bickmore Mortality Projection Methodology

Actuarial standards of practice (e.g., ASOP 35, Selection of Demographic and Other Noneconomic Assumptions for Measuring Pension Obligations, and ASOP 6, Measuring Retiree Group Benefits Obligations) indicate that the actuary should reflect the effect of mortality improvement (i.e., longer life expectancies in the future), both before and after the measurement date. eTh development of credible mortality improvement rates requires the analysis of large quantities of data over long periods of time. Because it would be extremely difficult for an individual actuary or firm to acquire and process such extensive amounts of data, actuaries typically rely on large studies published periodically by organizations such as the Society of Actuaries or Social Security Administration.

As noted in a recent actuarial study on mortality improvement, key principals in developing a credible mortality improvement model would include the following: (1) Short‐term mortality improvement rates should be based on recent experience. (2) Long‐term mortality improvement rates should be based on expert opinion. (3) Short‐term mortality improvement rates should blend smoothly into the assumed long‐term rates over an appropriate transition period.

The Bickmore Scale 2017 was developed from a blending of data and methodologies found in two published sources: (1) the Society of Actuaries Mortality Improvement Scale MP‐2016 Report, published in October 2016 and (2) the demographic assumptions used in the 2016 Annual Report of the Board of Trustees of the Federal Old‐Age and Survivors Insurance and Federal Disability Insurance Trust Funds, published June 2016.

Bickmore Scale 2017 is a two‐dimensional mortality improvement scale reflecting both age and year of mortality improvement. The underlying base scale is Scale MP‐2016 which has two segments – (1) historical improvement rates for the period 1951‐2012 and (2) an estimate of future mortality improvement for years 2013‐2015 using the Scale MP‐2016 methodology but utilizing the assumptions obtained from Scale MP‐2015. The Bickmore scale then transitions from the 2015 improvement rate to the Social Security Administration (SSA) Intermediate Scale linearly over the 10 year period 2016‐2025. After this transition period, the Bickmore Scale uses the constant mortality improvement rate from the SSA Intermediate Scale from 2025‐2039. The SSA’s Intermediate Scale has a final step down in 2040 which is reflected in the Bickmore scale for years 2040 and thereafter. Over the ages 100 to 115, the SSA improvement rate is graded to zero.

Scale MP‐2016 can be found at Athe SO website and the projection scales used in the 2016 Social Security Administrations Trustees Report at the Social Security Administration website.

71 26 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Glossary

Actuarial Accrued Liability (AAL) – Total dollars required to fund all plan benefits attributable to service rendered as of the valuation date for current plan members and vested prior plan members; see “Actuarial Present Value”.

Actuarial Funding Method – A procedure which calculates the actuarial present value of plan benefits and expenses, and allocates these expenses to time periods, typically as a normal cost and an actuarial accrued liability.

Actuarial Present Value Projected Benefits (APVPB) – The amount presently required to fund all projected plan benefits in the future, it is determined by discounting the future payments by an appropriate interest rate and the probability of nonpayment.

Actuarial Value of Assets – The actuarial value of assets is the value used by the actuary to offset the AAL for valuation purposes. The actuarial value of assets may be the market value of assets or may be based on a methodology designed to smooth out short‐term fluctuations in market values.

Actuarially Determined Contribution (ADC) – A contribution level determined by an actuary that is sufficient, assuming all assumptions are realized, to (1) fully fund new employee’s expected benefits by their expected retirement date(s), (2) pay off over a sufficiently short period any unfunded liabilities current as of the date funding commences, and (3) adequately fund the trust so that the trust can meet benefit payment obligations.

CalPERS – Many state governments maintain a public employee retirement system; CalPERS is the California program, covering all eligible state government employees as well as other employees of other governments within California who have elected to join the system.

Defined Benefit (DB) – A pension or OPEB plan which defines the monthly income or other benefit which the plan member receives at or after separation from employment.

Defined Contribution (DC) – A pension or OPEB plan which establishes an individual account for each member and specifies how contributions to each active member’s account are determined and the terms of distribution of the account after separation from employment.

Discount Rate – The rate of return that could be earned on an investment in the financial markets; typically, the discount rate is based on the expected long‐term yield of investments used to finance the benefits. The discount rate is used to adjust the dollar value of future projected benefits into a present value equivalent as of the valuation date.

Entry Age Normal Cost (EANC) – An actuarial funding method where, for each individual, the actuarial present value of benefits is levelly spread over the individual’s projected earnings or service from entry age to the last age at which benefits can be paid.

Excise Tax – The Affordable Care Act created a 40% excise tax on the value of “employer sponsored coverage” that exceeds certain thresholds. The tax is first effective is 2020.

72 27 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Glossary (Continued)

Explicit Subsidy – The projected dollar value of future retiree healthcare costs expected to be paid directly by the Employer, e.g., the Employer’s payment of all or a portion of the monthly retiree premium billed by the insurer for the retiree’s coverage.

Funding Policy Contribution (FPC)– The contributions determined in accordance with the entity’s adopted funding policy. The FPC may range from “pay‐go” (i.e. only paying benefits as they come due), to prefunding all projected liabilities expected for current and former employees. An entity’s FPC may be: (1) less than the Actuarially Determined Contribution (ADC) indicating that the entity has chosen not to prefund part of the liabilities reflected in the ADC; (2) more than the ADC indicating that the entity wants to prefund benefits faster than a typical ADC; or (3) based on contributions equal to 100% of an ADC, indicating that the entity desires to prefund over the period indicated by the ADC.

Government Accounting Standards Board (GASB) – A private, not‐for‐profit organization which develops generally accepted accounting principles (GAAP) for U.S. state and local governments; like FASB, it is part of the Financial Accounting Foundation (FAF), which funds each organization and selects the members of each board

Health Care Trend – The assumed rate(s) of increase in future dollar values of premiums or healthcare claims, attributable to increases in the cost of healthcare; contributing factors include medical inflation, frequency or extent of utilization of services and technological developments.

Implicit Subsidy – The projected difference between future retiree claims and the premiums to be charged for retiree coverage; this difference results when the claims experience of active and retired employees are pooled together and a ‘blended’ group premium rate is charged for both actives and retirees; a portion of the active employee premiums subsidizes the retiree premiums.

Non‐Industrial Disability (NID) – Unless specifically contracted by the individual Agency, PAM employees are assumed to be subject to only non‐industrial disabilities.

Normal Cost – Total dollar value of benefits expected to be earned by plan members in the current year, as assigned by the chosen funding method; also called current service cost.

Other Post‐Employment Benefits (OPEB) – Post‐employment benefits other than pension benefits, most commonly healthcare benefits but also including life insurance if provided separately from a pension plan.

Pay‐As‐You‐Go (PAYGO) – Contributions to the plan are made at about the same time and in about the same amount as benefit payments and expenses coming due.

PEMHCA – The Public Employees’ Medical and Hospital Care Act, established by the California legislature in 1961, provides community‐rated medical benefits to participating public employers. Among its extensive regulations are the requirements that a contracting Agency contribute toward medical insurance premiums for retired annuitants and that a contracting Agency file a resolution, adopted by its governing body, with the CalPERS Board establishing any new contribution.

73 28 Other Post‐Employment Benefit Programs of the El Dorado County Transit Authority Actuarial Valuation as of July 1, 2017 Glossary (Concluded)

Plan Assets – The value of cash and investments considered as ‘belonging’ to the plan and permitted to be used to offset the AAL for valuation purposes. To be considered a plan asset, (a) the assets should be segregated and restricted in a trust or similar arrangement, (b) employer contributions to the trust should be irrevocable, (c) the assets should be dedicated to providing benefits to retirees and their beneficiaries, and (d) that the assets should be legally protected from creditors of the employer and/or plan administrator. See also “Actuarial Value of Assets”.

Public Agency Miscellaneous (PAM) – Non‐safety public employees.

Select and Ultimate – Actuarial assumptions which contemplate rates which differ by year initially (the select period) and then stabilize at a constant long‐term rate (the ultimate rate).

Unfunded Actuarial Accrued Liability (UAAL) – The excess of the actuarial accrued liability over the actuarial value of plan assets.

Vesting – As defined by the plan, requirements which when met make a plan benefit nonforfeitable on separation of service before retirement eligibility.

74 29 AGENDA ITEM 2 A Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Mindy Jackson, Executive Director

SUBJECT: Support Letter for the County of El Dorado Health and Human Services Agency Grant Application for a Mural Project

REQUESTED ACTION: BY MOTION, Authorize the Chairperson and Vice Chairperson to sign a support letter for a Caltrans District 3 Transportation Art/Community Identification Proposal prepared for submission by the El Dorado County Health and Human Services Agency

BACKGROUND

The El Dorado County Health and Human Services Agency has prepared a draft proposal to apply for CalTrans grant funds to install a mural on the Mosquito Road undercrossing through the Caltrans Transportation Art Program.

Personnel from the County of El Dorado Health and Human Services Agency request a letter of support from the El Dorado County Transit Authority.

DISCUSSION

Kristin Tornincasa, Department Analyst II of the El Dorado County Health and Human Services Agency will present an overview of the project

A draft letter of support is included for consideration of the El Dorado County Transit Authority Board.

FISCAL IMPACT

None

El Dorado County Transit Authority March 1, 2018 Agenda 75

March 1, 2018 DRAFT Patricia Charles-Heathers, Ph.D., MPA, Director Health and Human Services Agency 3057 Briw Road, Suite B Placerville, CA 95667

RE: Caltrans District 3 Transportation Art/Community Identification Proposal Public Health Mural Project on the Underpass of State Route 50 on Mosquito Road in Placerville California

Dear Ms. Charles-Heathers:

The El Dorado County Transit Authority (El Dorado Transit) is pleased to support the Caltrans District 3 Transportation Art/Community Identification Proposal that the El Dorado County Health and Human Services Agency is submitting for the Public Health Mural Project on the Underpass of Highway 50 on Mosquito Road in Placerville.

The Health and Human Services Agency is partnering with the El Dorado Arts Council to promote health and wellness by highlighting the four focus areas in the Community Health Improvement Plan including Active Living, Healthy Eating, Access to Health Care and Behavioral Health. The plan seeks to improve the community environment to support an active lifestyle for all, ensure access to healthy affordable food, increase access to and capacity to deliver health care services; and promote behavioral health. The collaboration of a County project within the City limits is an excellent example of the support of the grant focus between two local jurisdictions.

Public art has long been recognized as a community asset and has been shown to enhance public spaces in a community and function as a powerful catalyst for improved mental and physical health.

The mural will be located on both vehicular traffic and pedestrian corridors and adjacent to walking/bike trails; local bus routes (El Dorado Transit); intercity (Amtrak) bus route; a public park and ride/transfer center and the egress to a State Route 50 westbound on ramp. The mural will be visible to residents and visitors to the City of Placerville

We fully support this project and urge that this application be considered for funding.

Sincerely,

Shiva Frentzen, Chair Mark Acuna, Vice-Chair County Supervisor, District 2 City of Placerville Councilmember

76 AGENDA ITEM 2 B Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Brian James, Planning and Marketing Manager

SUBJECT: Receive and File the Fiscal Year 2017/18 Six-Month Administrative Operations Report

REQUESTED ACTION: BY MOTION, Receive and File the El Dorado County Transit Authority Fiscal Year 2017/18 Six-Month Administrative Operations Report for the period July 1, 2017 through December 31, 2017

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) provides public transportation under authority of a Joint Powers Agreement (JPA) with the County of El Dorado and the City of Placerville. Public transit services include demand response; community fixed route and commuter service.

The Fiscal Year 2017/2018 Six-Month Administrative Operations Report (Admin Report) provides an overview of El Dorado Transit operations for the reporting period July 1, 2017 through December 31, 2017.

As a recipient of Transportation Development Act (TDA) funds El Dorado Transit is required to report performance measure statistics as defined in the TDA Public Utilities Code Chapter 4, Transportation Development Article 1 – General Provisions and Definitions Section 99247. The Administrative Operations Report includes required statistical analysis and other Board approved performance measures on a route, mode and system wide basis.

El Dorado Transit management provides performance measure reporting by service and mode (type of service) which is above and beyond the mandated reporting format. This reporting format provides the public, policy makers and management a detailed comparison by individual service. For comparison purposes, the Administrative Operations Report also includes data from the same reporting period in the prior fiscal year.

El Dorado County Transit Authority March 1, 2018 Agenda

77 DISCUSSION

As noted above and in the Administrative Operations Report, El Dorado Transit provides three (3) distinct types of public transportation: demand response, rural local fixed route and urban commuter service. The purpose of each service varies, therefore, goals and objectives for efficiency are considered separately.

The report provides statistics, revenues, expenses and performance measures by route, mode and system. To effectively review performance, it is necessary to separate the three (3) modes and compare services within each mode. For example, demand response services are considered life- line social support services that historically report a lower farebox recovery ratio (FBR) than the system as a whole. Within each mode, analysis is presented between each service type. Comparisons and considerations might be discussed between the FBR and the cost per passenger by service.

The following sections discuss the general performance of the various service modes providing a snapshot of how the system has performed during the July to December 2017 reporting period.

Demand response services ridership decreased by 1,357 one-way trips or 5.1% during the period. The largest year to year change was in the M.O.R.E. client transportation service which showed a decrease of 10.3% or 1,330 trips. M.O.R.E services are contracted and ridership fluctuates according to client enrollment. On-time performance for demand response services was 95.5%.

Rural route (local fixed route) ridership decreased by 10,197 one-way trips or 13.5% during the period. The largest year to year change was in the Pollock Pines route which showed a decrease of 3,951 one-way trips or 16.8%. On-time performance for rural routes was 86.8%.

Urban route (commuter services) ridership increased by 3,254 one-way trips or 3.9% during the period. On-time performance for urban routes was 81.1%.

Overall, system wide ridership decreased by 8,300 one-way trips or 4.4%. The combined farebox recovery was 20.36%, and passenger fare revenues increased by $7,601 or 1%

Additional performance measures discussed in the report include the El Dorado Hills Taxi voucher program, complaints and compliments and road calls.

FISCAL IMPACT

None

El Dorado County Transit Authority March 1, 2018 Agenda

78 Fiscal Year 2017/18 Six-Month Administrative Operations Report

March 1, 2018

Prepared by: El Dorado County Transit Authority 6565 Commerce Way Diamond Springs, CA 95619 (530) 642-5383 www.eldoradotransit.com

79 Fiscal Year 2017/18 Six-Month Administrative Operations Report

El Dorado County Transit Authority

2018 Board of Directors

Chair: Shiva Frentzen, El Dorado County Board of Supervisors, District 2

Vice Chair: Mark Acuna, Placerville City Council

Patty Borelli, Placerville City Council

John Hidahl, El Dorado County Board of Supervisors, District 1

Brian Veerkamp, El Dorado County Board of Supervisors, District 3

Executive Director: Mindy Jackson, El Dorado County Transit Authority

Mission Statement To provide safe, reliable, courteous, attractive, effective and comfortable public transit, coordinate transit services, reduce vehicle miles traveled on the Western Slope of El Dorado County and actively support reducing emissions to improve air quality.

This Page Intentionally Left Blank

81 Introduction

The El Dorado County Transit Authority (El Dorado Transit) provides public transportation on the western slope of El Dorado County under authority of a Joint Powers Agreement (JPA) with the County of El Dorado and the City of Placerville.

The El Dorado Transit Fiscal Year 2017/18 Six-Month Administrative Operations Report is prepared to apprise the board and general public on transit operations during the first six (6) months (July 1, 2017 to December 31, 2017) of the current fiscal year (FY) 2017/18. In addition, this report presents a comparison of performance measures for the same six-month period of the prior fiscal year.

Service Description

Public transportation services provided by El Dorado Transit include Demand Response, Local Fixed Route, Commuter Service and Special Event Services which include annual services funded through local air quality management grants for vehicle emission reduction.

Demand Response

Demand Response is comprised of Dial-A-Ride and subscription Dial-A-Ride, Americans with Disabilities Act (ADA) Complementary Paratransit, SAC-MED, Mother Lode Rehabilitation Enterprises (M.O.R.E.) and the Adult Day Services Program.

Dial-A-Ride is a reservation service that operates seven (7) days a week providing curb-to-curb transportation to the general public. Seniors and persons with disabilities are given priority when scheduling these trips. El Dorado Transit Dial-A-Ride provided 9,824 one-way passenger trips during the reporting period. Subscription Dial-A-Ride is provided to a limited number of passengers traveling to standing appointments for such things as dialysis or cancer treatments. The Americans with Disabilities Act (ADA) limits the percentage of trips a transit operator can provide on a subscription basis. For the reporting period, El Dorado Transit scheduled an average of three (3) subscription trips per day.

ADA Complementary Paratransit service is a reservation based, shared ride service providing origin to destination transportation to eligible physically or mentally disabled persons. ADA paratransit service is provided the same days and hours as the local fixed route bus services, within ¾ mile of the route service area. El Dorado Transit ADA Complementary Paratransit provided 446 one-way passenger trips during the reporting period. It should be noted that separate ADA Complementary Paratransit service was instituted beginning August 5, 2014. Prior to this date ADA service was provided via local fixed route deviation.

1 Introduction | Fiscal Year 2017/18 Six-Month Administrative Operations Report

82 SAC-MED is non-emergency medical transportation for seniors, persons with disabilities and the general public traveling to medical appointments in Sacramento County. The service operates on Tuesday and Thursday each week using wheelchair lift-equipped buses or vans. El Dorado Transit SAC-MED provided 309 one-way passenger trips during the reporting period.

M.O.R.E. client transportation is a contracted service. ALTA California Regional Center (ALTA) provides funding for the M.O.R.E client transportation through an agreement with El Dorado Transit. Clients are transported from home or an agreed pickup location to the M.O.R.E. program facility in Placerville and back. El Dorado Transit provided 11,572 one-way passenger trips during the reporting period. ALTA reimburses El Dorado Transit at a rate of $19.53 per trip, covering approximately 74% of the cost of the service.

Adult Day Services (formerly known as Senior Day Care) clients are transported from home to the facilities in Placerville and El Dorado Hills and back Monday through Friday. Four (4) buses transport persons to the Placerville program, and two (2) buses are dedicated to El Dorado Hills program clients. Passengers pay a fare for each trip. Adult Day Services passenger fares recovered an average of 14% of the cost of service, while El Dorado Transit subsidized the additional 86% of the cost. El Dorado Transit provided 3,250 one-way passenger trips during the reporting period.

The following table provides a year-to-year comparison of demand response services, noting a decrease of 5.1% in one-way trips during the period. The largest year to year change was in the M.O.R.E. client transportation service which showed a decrease of 10.3% or 1,330 trips. M.O.R.E services are contracted and ridership fluctuates according to client enrollment.

DEMAND RESPONSE COMPARISON Reporting Period: July 1 – December 31 FY 2017/18 (current) FY 2016/17 (prior) Difference Percentage +/- TRIPS 25,401 26,758 -1,357 -5.1% HOURS 8,539 8,599 -60 -0.7% MILES 169,646 171,796 -3,476 -1.3%

El Dorado Hills Taxi Voucher Demonstration Project

The El Dorado Hills Taxi Voucher Demonstration Project was started in October 2015 and is funded through June 30, 2018. The project is for residents of El Dorado Hills who are 60 or older or have a disability. The project supplements the existing El Dorado Transit Dial-A-Ride service by providing transportation from 7 am to 10 pm 7-days a week and is operated by Gold Rush Taxi. The taxi vouchers can be used for any type of trip and riders can bring guests along at no additional charge. Each voucher costs $3.00 and is good for a one-way taxi ride anywhere within the El Dorado Hills Community Services District. Vouchers must be pre-purchased. Riders who travel outside that area (for example to Folsom) are required to pay the additional fare to the taxi vendor from the boundary line to their destination.

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Service Description 2

83 In the twenty-seven (27) months since its inception, the project has provided 2,560 trips or an average of 96 trips per month. The following graph shows the number of El Dorado Hills Taxi Voucher trips per month.

El Dorado Hills Taxi Voucher Trips Per Month 200

150

100

0 Jul-16 Jul-17 Jan-16 Jan-17 Jun-16 Jun-17 Oct-15 Oct-16 Oct-17 Apr-16 Apr-17 Feb-16 Sep-16 Feb-17 Sep-17 Dec-15 Dec-16 Dec-17 Aug-16 Aug-17 Nov-15 Nov-16 Nov-17 Mar-16 Mar-17 May-16 May-17

Rural Services (Local Fixed Routes)

El Dorado Transit provides connecting bus service, Monday through Friday, within the communities of El Dorado Hills, Cameron Park, Shingle Springs, El Dorado, Diamond Springs, Placerville, Camino and Pollock Pines. Saturday service is provided by the Saturday Express between Placerville and Pollock Pines and the Diamond Springs Saturday route. The following table provides a year-to-year comparison of local community bus service, and indicates a decrease of 13.5% in one-way trips during the period. The largest year to year change was in the Pollock Pines route which showed a decrease of 16.8% or 3,951 trips.

LOCAL FIXED ROUTE BUS COMPARISON Reporting Period: July 1 – December 31 FY 2017/18 (current) FY 2016/17 (prior) Difference Percentage +/- TRIPS 65,314 75,511 -10,197 -13.5% HOURS 11,182 9,780 +1,402 +14.3% MILES 182,519 164,926 +17,593 +10.7%

Urban Services (Commuter Routes)

El Dorado Transit operates three (3) urban services:

• Direct service to the downtown Sacramento corridor is provided during peak commute times, Monday through Friday. Eleven (11) one-way routes operate both in the morning and afternoon between park-and-ride facilities in El Dorado County and several downtown stops.

3 Service Description | Fiscal Year 2017/18 Six-Month Administrative Operations Report

84 • Two (2) reverse commute routes are available for passengers traveling from Sacramento to El Dorado County in the morning and from El Dorado County to Sacramento in the afternoon. The Reverse Commuter services are offered on buses that are returning from or traveling to Sacramento to perform regular commuter routes. • The 50 Express operates hourly between the Missouri Flat Transfer Center in Placerville and the Regional Transit Light Rail Station at Iron Point Road in Folsom. It has various stops along Highway 50 in El Dorado County and connects to facilities in Folsom including Intel, the Kaiser facility on Iron Point Road and the main Folsom Lake College campus.

The following table provides a year-to-year comparison of commuter services, noting an increase of 3.9% in one-way trips during the period.

COMMUTER ROUTE COMPARISON Reporting Period: July 1 – December 31 FY 2017/18 (current) FY 2016/17 (prior) Difference Percentage +/- TRIPS 87,611 84,357 +3,254 +3.9% HOURS 7,589 7,663 -74 -1.0% MILES 223,332 225,935 -4245 -1.2%

Special Event Services

Special Event Services include grant funded, public services. There were no special event services provided during the reporting period.

El Dorado Transit provides limited charter services as allowed per State and Federal guidelines. By policy, El Dorado Transit performs charter services exclusively for public service agencies and private non-profit human service organizations. There were no charter services provided during the reporting period.

Performance Measures

Mandated Performance Reporting

The Transportation Development Act (TDA) guidelines require that public transit agencies report on certain annual performance measures to their governing bodies, regional transportation planning agency and to the office of the State Controller.

The following table summarizes and compares the system wide performance measures required under the TDA for the reporting periods:

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Service Description 4

85 SYSTEM WIDE COMPARISON Reporting Period: July 1 – December 31 FY 2017/18 (current) FY 2016/17 (prior) Difference Percentage +/- TRIPS 178,326 186,626 -8,300 -4.4% HOURS 27,310 26,041 +1,269 +4.9% MILES 575,497 562,657 +12,840 +2.3%

El Dorado Transit sets an annual goal for increasing ridership by at least 3%. During the six-month reporting period, statistics indicated a 4.4% decrease in trips coupled with higher hours and higher miles. Overall, Operating Cost per Passenger increased from $19.21 in the prior year to $21.42 in the current period. Trips per Revenue Hour trended slightly downward from 7.2 to 6.5.

The Fare-Box Recovery (FBR) percentage represents the ratio of fare collected to operating expenses. The TDA requires that the overall FBR for the agency be at least 12.2%. El Dorado Transit recovered 20.36 % in fare box revenue during the reporting period, well above the minimum requirement. The best FBR among regular public services was realized on the Sacramento Commuter routes at 60.39%.

The table below (Figure 1) summarizes system wide performance measures required under the TDA for the first six (6) month reporting periods, FY 2016/17 and FY 2017/18:

Figure 1 Mid-Year Comparative Report for All Services as per TDA guidelines FISCAL YEAR KEY PERFORMANCE 2017/18 2016/17 Difference Percentage Change MEASURES FOR ALL SERVICES +/- Passenger Fares $777,854 $770,253 +$7,601 +1.0% Operating Expenses $3,820,208 $3,602,129 +$218,079 +6.1% Farebox Recovery Ratio (FBR) 20.36%* 21.38%* -1.02% -5.9% Operating Cost/Passenger $21.42 $19.21 +$2.21 +11.5% Operating Cost/Revenue Hour $139.88 $138.32 +$1.56 +1.1% Operating Cost/Revenue Mile $6.64 $6.40 +$0.24 +3.7% Passenger Trips/Revenue Hour 6.5 7.2 -0.7 -9.7% Road Calls 85 61 +24 +39.3% Average Fare Per Passenger $4.36 $4.11 +$0.25 +6.1% Employees/Full-Time Equivalent (FTE) 73 73 +0 +0% *Calculation excludes special services

5 Service Description | Fiscal Year 2017/18 Six-Month Administrative Operations Report

86 Additional Performance Measures

The Western El Dorado County 2014 Short- and Long-Range Transit Plan (SLRTP) includes a suggestion that the agency compare actual performance indicators with recommended goals noted in the SLRTP for FBR and operating subsidy per passenger. The complete SLRTP document is available on the El Dorado Transit website – www.eldoradotransit.com. The SLRTP includes goals for Service Efficiency Goals for Farebox Return Ratio and Operating Subsidy per Passenger.

The table below (Figure 2) shows the recommended goals from the SLRTP and the actual numbers for comparison.

Figure 2 Comparative Report Between Actual 2017/86 and 2014 Short Range Transit Plan ACTUAL FY 2016/17 PERFORMANCE Farebox Operating Trips per STANDARDS VS 2014 SHORT RANGE Recovery Subsidy Vehicle TRANSIT PLAN GOALS Ratio per Passenger Service Hour

Rural Fixed Routes Standard/Goal >10.0% <$15.00 >5.0 20 - Placerville Shuttle 6.55% $15.84 7.2 25 - Saturday Express (Pollock/Placerville) 6.20% $20.17 6.4 30 - Diamond Springs 5.89% $16.31 7.4 35 - Diamond Springs Saturday 2.29% $47.91 2.5 40 - Cameron Park/Shingle Springs 3.91% $32.66 3.9 60 - Pollock Pines 7.09% $18.89 6.8 70 – Cameron Park/El Dorado Hills 1.14% $117.43 1.1 Total Rural Fixed Routes – Average 5.49% $21.13 5.8

Demand Response Standard/Goal N/A <$35.00 >2.0 Demand Response - Average 23.70 $35.30 3.0

Urban Fixed Routes Standard/Goal >50.0% <$5.00 >10.0 Sacramento Commuter Service 60.39% $3.73 16.9 50 Express 4.16% $26.57 5.5 Total Urban Fixed Routes – Average 35.37% $8.74 11.5

Although not required by the TDA, El Dorado Transit prepares mid-year and annual reports of performance measures by mode and route. Annual statistical data summarized by service and mode are included for review as Attachment A (FY 2017/18) and Attachment B (FY 2016/17).

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Service Description 6

87 Monthly Ridership Trends

The following chart (Figure 3) compares monthly passenger boardings for the same six (6) month reporting periods in FY 2016/17 and FY 2017/18:

Figure 3 Mid-Year Monthly Boardings FY 2016/17 and FY 2017/18 40,000 35,000 30,000 25,000 FY 2016/17 20,000 FY 2017/18 15,000 10,000 5,000 0 July August September October November December

Complaints and Compliments

El Dorado Transit manages substantiated driver complaints and compliments promptly with discretion and professional action. The following chart (Figure 4) illustrates the ratio of compliments to complaints for the reporting period:

Figure 4 Mid-Year Complaints/Compliments Comparison Chart

Compliments and Complaints Mid-Year FY 2017/18

25% 13% Compliments General Complaints 12% Driver Complaints Unsafe Driving Complaints

50%

Managers research and take the appropriate action to resolve all substantiated complaints. Compliments are discussed with individual drivers to acknowledge those comments and commendations. The

7 Service Description | Fiscal Year 2017/18 Six-Month Administrative Operations Report

88 following table (Figure 5) summarizes complaints and compliments received in the first half of FY 2017/18 by service type, issue title, category of comment and date:

Figure 5 Mid-Year Customer Service Summary Report

Service Title Category Date Local Route Complaint Driver Complaint 07/06/2017 Commuter Complaint Driver Complaint 08/10/2017 Dial-A-Ride Compliment Driver Compliment 09/13/2017 Dial-A-Ride Compliment Driver Compliment 09/21/2017 Commuter Complaint Unsafe Driving Complaint 11/21/2017 Commuter Complaint General Complaint 11/30/2017 Local Route Compliment Driver Compliment 12/18/2017 Commuter Compliment Driver Compliment 12/29/2017

On-Time Performance Standards

El Dorado Transit service on-time performance is regularly measured to evaluate actual performance compared to adopted targets. Performance audits are compiled using a random, one (1) week sampling of stops/pick-up times within the performance period. Figure 6 shows the percentage of on-time arrivals by mode for FY 2017/18 for December 2, 2017 to December 9, 2017.

Figure 6 Mid-Year On-Time Performance FY 2017/18

Service Type Adopted Target Actual Performance Demand Response 90% 95.5% Rural Routes 85% 86.8% Urban Routes 90% 81.1%

Road Calls by Service Type

Service effectiveness may be measured in several ways, one of which is the miles between road calls. Road calls are recorded when a mechanic responds to a mechanical problem on a disabled transit vehicle in the field. During the reporting period, the overall number of road calls increased from 61 in FY 2016/17 to 85 in FY 2017/18. This represents a 39.3% increase in road calls. The majority of the road calls were for the older buses that are scheduled to be replaced. The following table shows the miles between road calls by service type:

Figure 7 Mid-Year Average Miles between Road Calls FY 2016/17

Service Type Average Miles Between Road Calls Demand Response 28,274 Rural Routes 3,883 Urban Routes 6,979 System Wide 6,771

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Service Description 8

89 Marketing and Outreach

The following were developed and/or conducted by El Dorado Transit staff, as appropriate, to heighten public awareness and promote transit services:

Passenger Materials

El Dorado Transit provides complete route and schedule information in printed brochures, and on the agency website which is available in 104 languages. Schedules and route maps are updated regularly and made available on transit vehicles, bus stops and distributed through a network of outlets within the service area. The agency website is maintained in-house and provides easy access to the most popular types of information including: • Trip Planner • Transit fares, passes and scrip ticket information • Schedule and route information • Americans with Disabilities Act (ADA) services • Press Releases • Legal Notices • Service Alerts • Employment information

Print Advertising and Local Media

El Dorado Transit staff develops and distributes timely Press Releases to local news outlets to identify noteworthy activities and events. These commonly include: • New, expanded or modified services • Opening of new facilities • Delivery of new vehicles • Special services • Ridership growth • Introduction of targeted promotional activities

In addition to news releases, the staff works with local news reporters to develop feature articles about the benefits of using transit.

Direct Outreach

Ongoing public speaking program and mobility training to build a positive image within the community, build awareness of the services El Dorado Transit offers, and instruct both potential riders and gatekeepers on how to use the transit system. El Dorado Transit staff makes personal, on-site presentations to business and community leaders; gatekeepers; potential rider groups and partner organizations; and human services providers. When necessary, presentations are targeted and timed to coincide with implementation of new, expanded or modified services.

9 Marketing and Outreach | Fiscal Year 2017/18 Six-Month Administrative Operations Report

90 One-on-one transit training (mobility training) is an important tool to assist potential riders in maintaining their independence and to access life-line services or employment opportunities. Passengers may schedule special training sessions, in-home appointments or escorted transit rides with staff, depending on individual needs. Mobility training is particularly effective in helping potential or first-time passengers become familiar with the available services and overcome any anxiety about using transit.

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Marketing and Outreach 10

91 Glossary of Terms/Definitions

Demand Response - Shared ride service or services, generally origin-to-destination (curb-to-curb), performed upon request or by advance reservation; as in Dial-A-Ride or SAC-MED

Americans with Disabilities Act (ADA) - a wide-ranging civil rights law enacted by the U.S. Congress in 1990 that prohibits, under certain circumstances, discrimination based on disability

Charter - Transportation provided at the request of a third party for the exclusive use of a bus or van for a negotiated price (excludes public, demand response services)

Transportation Development Act (TDA) - provides two major sources of funding for public transportation: the Local Transportation Fund (LTF) and the State Transit Assistance fund (STA). These funds are for the development and support of public transportation needs that exist in California and are allocated to areas of each county based on population, taxable sales and transit performance

Farebox Recovery Ratio (FBR) - the ratio of fares collected to operating expenses on a given service or services, represented as a percentage

Trip - represents the boarding of a single transit passenger for the purposes of travel in one direction (one-way)

Ridership - cumulative total of trips recorded on a service or services during a given timeframe

Hours (revenue) - represents the time during which a vehicle was either transporting passengers or available for public boarding (excludes vehicle travel time to and from base before or after passenger service)

Miles (revenue) - represents the miles recorded on a vehicle while either transporting passengers or available for public boarding (excludes distance travelled to and from base before or after passenger service)

Operating Cost - All costs in the operating expense object classes exclusive of depreciation and costs associated with providing charter service

Operating Cost per Passenger - calculation of operating cost divided by the trips recorded

G-1 Glossary of Terms/Definitions | Fiscal Year 2017/18 Six-Month Administrative Operations Report

Operating Cost per Hour - calculation of operating cost divided by the revenue hours

Operating Cost per Mile - calculation of operating cost divided by the revenue miles

Passenger Trips per Revenue Hour - calculation of total passenger trips divided by the revenue hours

Average Fare per Passenger - calculation of actual fare revenue divided by the passenger trips

Road Calls - cumulative total of mobile responses to a disabled transit vehicle, while in passenger service

Employee Full-Time Equivalent (FTE) - number of total hours worked divided by the maximum number of compensable hours in a full-time schedule as defined by law

Fiscal Year 2017/18 Six-Month Administrative Operations Report | Glossary of Terms/Definitions G-2

93 Attachment A El Dorado County Transit Authority

Administrative Operations Report Fiscal Year 2017 / 2018 Reporting Period July 1, 2017 through December 31, 2017

RURAL URBAN Demand Response Local Fixed Routes Commuter Local Special Services SYSTEMWIDE

DIAL SAC-MED M.O.R.E. ADULT COMP Subtotal #40 CP/ #30 DIAMOND #25 SATURDAY #60 POLLOCK #20 PLACERVILLE # 35 DIAMOND #70 CP/ Subtotal COMMUTER REVERSE 50 Expansion Subtotal ED COUNTY Subtotal TOTALS A DAY PARA- SHINGLE SPRINGS SPRINGS EXPRESS PINES SHUTTLE SPRINGS EL DORADO HILLS COMMUTE EXPRESS FAIR RIDE SERVICES TRANSIT SATURDAY

TRIPS 9,824 309 11,572 3,250 446 25,401 6,070 11,917 2,667 19,547 23,116 525 1,472 65,314 69,943 309 17,359 0 87,611 0 0 178,326 HOURS 5,457 331 2,135 483 134 8,539 1,569 1,605 417 2,862 3,193 207 1,329 11,182 4,144 272 3,172 0 7,589 0 0 27,310 MILES 99,738 8,526 49,352 10,052 1,978 169,646 25,978 24,292 8,131 58,733 38,618 2,595 24,172 182,519 127,768 9,288 86,276 0 223,332 0 0 575,497

REVENUES: TDA $ 476,065.74 $ 32,877.23 $ (4,577.35) $ 39,000.15 $ 10,781.51 $ 554,147.28 $ 95,609.49 $ 129,783.85 $ 36,948.73 $ 254,160.91 $ 237,728.92 $ 16,786.36 $ 117,852.51 $ 888,870.77 $ 102,819.33 $ 33,559.69 $ 340,126.21 $ - $ 476,505.23 $ - $ - $ 1,919,523.28 STA $ 151,181.00 $ 9,241.70 $ 58,831.13 $ 13,275.32 $ 3,750.16 $ 236,279.31 $ 43,610.04 $ 44,572.24 $ 11,612.73 $ 79,521.69 $ 88,606.83 $ 5,770.86 $ 38,726.06 $ 312,420.45 $ 115,036.23 $ 7,490.46 $ 88,198.56 $ - $ 210,725.25 $ - $ - $ 759,425.01 5311 $ 68,020.39 $ 4,117.19 $ 26,530.64 $ 6,013.48 $ 1,653.93 $ 106,335.63 $ 19,512.65 $ 19,988.03 $ 5,223.39 $ 35,628.83 $ 39,756.63 $ 2,597.86 $ 16,272.43 $ 138,979.82 $ - $ - $ - $ - $ - $ - $ - $ 245,315.43 SGR $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 42,865.92 $ 2,703.05 $ 32,990.04 $ - $ 78,559.01 $ - $ - $ 78,559.01 OP GRANTS $ - $ - $ - $ - $ - $ - $ 39,530.97 $ - $ - $ - $ - $ - $ - $ 39,530.97 $ - $ - $ - $ - $ - $ - $ - $ 39,530.97

FARES $ 39,810.50 $ 2,920.00 $ 225,944.00 $ 9,097.00 $ 834.00 $ 278,605.50 $ 8,075.30 $ 12,163.66 $ 3,555.05 $ 28,185.77 $ 25,653.29 $ 590.19 $ 1,996.33 $ 80,219.59 $ 397,482.58 $ 1,540.00 $ 20,006.28 $ - $ 419,028.86 $ - $ - $ 777,853.95 TOT. REV $ 735,077.63 $ 49,156.12 $ 306,728.42 $ 67,385.95 $ 17,019.60 $ 1,175,367.72 $ 206,338.45 $ 206,507.78 $ 57,339.90 $ 397,497.20 $ 391,745.67 $ 25,745.27 $ 174,847.33 $ 1,460,021.60 $ 658,204.06 $ 45,293.20 $ 481,321.09 $ - $ 1,184,818.35 $ - $ - $ 3,820,207.67

WHEELCHAIR PSGR 1008 41 676 527 167 2419 170 57 118 458 451 11 1 1266 150 2 233 0 385 0 0 4,070

EXPENDITURES:

EMPLOYEES $ 352,302.72 $ 21,432.93 $ 137,543.30 $ 31,098.84 $ 8,617.47 $ 550,995.26 $ 101,191.80 $ 103,631.90 $ 26,819.90 $ 184,724.66 $ 206,075.37 $ 13,331.69 $ 85,045.78 $ 720,821.10 $ 267,572.94 $ 17,661.81 $ 204,744.55 $ - $ 489,979.30 $ - $ - $ 1,761,795.64 BENEFITS $ 190,152.05 $ 11,541.84 $ 74,078.29 $ 16,778.54 $ 4,609.15 $ 297,159.87 $ 54,650.38 $ 55,943.37 $ 14,595.92 $ 99,737.07 $ 111,259.62 $ 7,257.47 $ 46,379.80 $ 389,823.63 $ 144,410.36 $ 9,529.36 $ 110,561.35 $ - $ 264,501.07 $ - $ - $ 951,484.58 VEHICLE OP $ 88,628.40 $ 7,550.11 $ 43,852.52 $ 8,915.66 $ 1,762.50 $ 150,709.19 $ 23,091.53 $ 21,597.64 $ 7,264.11 $ 52,206.12 $ 34,325.97 $ 2,315.64 $ 21,416.44 $ 162,217.45 $ 113,603.77 $ 8,264.55 $ 76,664.77 $ - $ 198,533.09 $ - $ - $ 511,459.74 OTHER OP $ 103,994.46 $ 8,631.24 $ 51,254.31 $ 10,592.91 $ 2,030.48 $ 176,503.40 $ 27,404.74 $ 25,334.87 $ 8,659.97 $ 60,829.35 $ 40,084.71 $ 2,840.47 $ 22,005.31 $ 187,159.42 $ 132,616.99 $ 9,837.48 $ 89,350.42 $ - $ 231,804.89 $ - $ - $ 595,467.70

TOTAL EXP $ 735,077.63 $ 49,156.12 $ 306,728.42 $ 67,385.95 $ 17,019.60 $ 1,175,367.72 $ 206,338.45 $ 206,507.78 $ 57,339.90 $ 397,497.20 $ 391,745.67 $ 25,745.27 $ 174,847.33 $ 1,460,021.60 $ 658,204.06 $ 45,293.20 $ 481,321.09 $ - $ 1,184,818.35 $ - $ - $ 3,820,207.66

FARE BOX RECOVERY 5.42% 5.94% 73.66% 13.50% 4.90% 23.70% 3.91% 5.89% 6.20% 7.09% 6.55% 2.29% 1.14% 5.49% 60.39% 3.40% 4.16% #DIV/0! 35.37% #DIV/0! #DIV/0! 20.36%

OPERATING COST PER / PSGR $74.82 $159.08 $26.51 $20.73 $38.16 $46.27 $33.99 $17.33 $21.50 $20.34 $16.95 $49.04 $118.78 $22.35 $9.41 $146.58 $27.73 #DIV/0! $13.52 #DIV/0! #DIV/0! $21.42

OPERATING COST PER / HOUR $134.70 $148.65 $143.65 $139.65 $127.15 $137.64 $131.49 $128.65 $137.59 $138.90 $122.70 $124.22 $131.59 $130.57 $158.83 $166.37 $151.73 #DIV/0! $156.13 #DIV/0! #DIV/0! $139.88

OPERATING COST PER / MILE $7.37 $5.77 $6.22 $6.70 $8.60 $6.93 $7.94 $8.50 $7.05 $6.77 $10.14 $9.92 $7.23 $8.00 $5.15 $4.88 $5.58 #DIV/0! $5.31 #DIV/0! #DIV/0! $6.64

PASSENGER TRIPS PER / REVENUE HOUR 1.8 0.9 5.4 6.7 3.3 3.0 3.9 7.4 6.4 6.8 7.2 2.5 1.1 5.8 16.9 1.1 5.5 #DIV/0! 11.5 #DIV/0! #DIV/0! 6.5

AVERAGE FARE PER / PASSENGER $4.05 $9.45 $19.53 $2.80 $1.87 $10.97 $1.33 $1.02 $1.33 $1.44 $1.11 $1.12 $1.36 $1.23 $5.68 $4.98 $1.15 #DIV/0! $4.78 #DIV/0! #DIV/0! $4.36

OPERATING SUBSIDY PER / PASSENGER $70.77 $149.63 $6.98 $17.94 $36.29 $35.30 $32.66 $16.31 $20.17 $18.89 $15.84 $47.91 $117.43 $21.13 $3.73 $141.60 $26.57 #DIV/0! $8.74 #DIV/0! #DIV/0! $17.06

ROAD CALLS 4 0 2 0 0 6 4 10 0 8 25 0 0 47 8 0 24 0 32 0 0 85

EMPLOYEE FULL-TIME EQUIVALENT (FTE) 73

94 Attachment B El Dorado County Transit Authority

Administrative Operations Report Fiscal Year 2016 / 2017 Reporting Period July 1, 2016 through December 31, 2016

Demand Response Local Fixed Routes Commuter Local Special Services SYSTEMWIDE

DIAL SAC-MED M.O.R.E. ADULT COMP Subtotal #40 CAMERON#30 DIAMOND #25 SATURDAY #60 POLLOCK 20 PLACERVILL# 35 DIAMOND Subtotal COMMUTER REVERSE 50 Subtotal ED COUNTY Subtotal TOTALS A DAY PARA- PARK SPRINGS EXPRESS PINES SHUTTLE SPRINGS COMMUTE EXPRESS FAIR RIDE SERVICES SATURDAY

TRIPS 10,461 296 12,902 2,710 389 26,758 7,505 14,857 3,120 23,498 25,947 584 75,511 67,140 253 16,964 84,357 0 0 186,626 HOURS 5,634 347 2,141 367 110 8,599 1,519 1,597 422 2,860 3,201 182 9,780 4,245 263 3,155 7,663 0 0 26,041 MILES 104,050 8,771 49,913 7,425 1,637 171,796 30,287 25,490 8,256 59,188 38,917 2,788 164,926 128,581 10,863 86,491 225,935 0 0 562,657

REVENUES: TDA $ 550,997.08 $ 38,009.93 $ 5,112.15 $ 32,254.99 $ 9,822.94 $ 636,197.09 $ 64,332.98 $ 146,361.57 $ 40,780.40 $ 280,961.06 $ 271,716.36 $ 17,282.33 $ 821,434.70 $ 203,742.17 $ 40,890.30 $ 400,882.28 $ 645,514.75 $ - $ - $ 2,103,146.54 STA $ 89,729.53 $ 5,055.23 $ 32,239.16 $ 5,110.89 $ 1,890.68 $ 134,025.49 $ 22,065.18 $ 22,879.75 $ 7,036.26 $ 41,704.80 $ 46,254.11 $ 2,611.86 $ 142,551.96 $ 63,219.45 $ 3,897.89 $ 46,137.20 $ 113,254.54 $ - $ - $ 389,831.99 5311 $ 73,546.47 $ 4,526.02 $ 27,923.04 $ 4,793.33 $ 1,439.59 $ 112,228.45 $ 19,816.96 $ 20,825.57 $ 5,522.27 $ 37,313.56 $ 41,757.65 $ 2,373.00 $ 127,609.01 $ - $ - $ - $ - $ - $ - $ 239,837.46 5307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - OP GRANTS $ - $ - $ - $ - $ - $ - $ 86,483.69 $ - $ - $ - $ - $ - $ 86,483.69 $ - $ - $ - $ - $ - $ - $ 86,483.69

FARES $ 29,833.00 $ 2,600.00 $ 235,832.74 $ 7,526.00 $ 684.00 $ 276,475.74 $ 11,803.62 $ 13,133.95 $ 3,372.25 $ 28,932.86 $ 25,679.14 $ 626.83 $ 83,548.65 $ 384,596.07 $ 1,260.00 $ 20,895.65 $ 406,751.72 $ - $ - $ 766,776.11 TOT. REV $ 744,106.08 $ 50,191.18 $ 301,107.09 $ 49,685.21 $ 13,837.21 $ 1,158,926.77 $ 204,502.43 $ 203,200.84 $ 56,711.18 $ 388,912.28 $ 385,407.26 $ 22,894.02 $ 1,261,628.01 $ 651,557.69 $ 46,048.19 $ 467,915.13 $ 1,165,521.01 $ - $ - $ 3,586,075.79

WHEELCHAIR PSGR 1516 63 669 557 143 2948 220 78 56 371 319 1 1045 65 0 128 193 0 0 4,186

EXPENDITURES:

EMPLOYEES $ 362,742.82 $ 22,332.06 $ 137,606.90 $ 23,722.89 $ 7,071.98 $ 553,476.65 $ 97,784.07 $ 102,692.29 $ 27,268.59 $ 184,065.70 $ 206,098.80 $ 11,734.35 $ 629,643.80 $ 273,086.46 $ 17,086.57 $ 203,158.38 $ 493,331.41 $ - $ - $ 1,676,451.87 BENEFITS $ 191,255.25 $ 11,800.63 $ 72,471.29 $ 12,427.41 $ 3,761.99 $ 291,716.57 $ 51,485.03 $ 54,060.58 $ 14,398.14 $ 96,934.68 $ 108,390.48 $ 6,103.57 $ 331,372.48 $ 143,944.61 $ 8,981.08 $ 106,989.50 $ 259,915.19 $ - $ - $ 883,004.25 VEHICLE OP $ 98,551.47 $ 8,285.79 $ 47,482.15 $ 7,077.57 $ 1,532.44 $ 162,929.42 $ 28,761.19 $ 24,226.14 $ 7,792.86 $ 56,222.03 $ 36,972.58 $ 2,662.08 $ 156,636.88 $ 122,103.89 $ 10,346.58 $ 82,189.34 $ 214,639.81 $ - $ - $ 534,206.09 OTHER OP $ 91,556.54 $ 7,772.70 $ 43,546.75 $ 6,457.34 $ 1,470.80 $ 150,804.13 $ 26,472.14 $ 22,221.83 $ 7,251.59 $ 51,689.87 $ 33,945.40 $ 2,394.02 $ 143,974.85 $ 112,422.73 $ 9,633.96 $ 75,577.91 $ 197,634.60 $ - $ - $ 492,413.56

TOTAL EXP $ 744,106.08 $ 50,191.18 $ 301,107.09 $ 49,685.21 $ 13,837.21 $ 1,158,926.77 $ 204,502.43 $ 203,200.84 $ 56,711.18 $ 388,912.28 $ 385,407.26 $ 22,894.02 $ 1,261,628.01 $ 651,557.69 $ 46,048.19 $ 467,915.13 $ 1,165,521.01 $ - $ - $ 3,586,075.77

FARE BOX RECOVERY 4.01% 5.18% 78.32% 15.15% 4.94% 23.86% 5.77% 6.46% 5.95% 7.44% 6.66% 2.74% 6.62% 59.03% 2.74% 4.47% 34.90% #DIV/0! #DIV/0! 21.38%

OPERATING COST PER / PSGR $71.13 $169.56 $23.34 $18.33 $35.57 $43.31 $27.25 $13.68 $18.18 $16.55 $14.85 $39.20 $16.71 $9.70 $182.01 $27.58 $13.82 #DIV/0! #DIV/0! $19.22

OPERATING COST PER / HOUR $132.09 $144.55 $140.67 $135.28 $125.70 $134.78 $134.65 $127.26 $134.47 $136.01 $120.40 $125.79 $129.00 $153.49 $175.42 $148.30 $152.10 #DIV/0! #DIV/0! $137.71

OPERATING COST PER / MILE $7.15 $5.72 $6.03 $6.69 $8.45 $6.75 $6.75 $7.97 $6.87 $6.57 $9.90 $8.21 $7.65 $5.07 $4.24 $5.41 $5.16 #DIV/0! #DIV/0! $6.37

PASSENGER TRIPS PER / REVENUE HOUR 1.9 0.9 6.0 7.4 3.5 3.1 4.9 9.3 7.4 8.2 8.1 3.2 7.7 15.8 1.0 5.4 11.0 #DIV/0! #DIV/0! 7.2

AVERAGE FARE PER / PASSENGER $2.85 $8.78 $18.28 $2.78 $1.76 $10.33 $1.57 $0.88 $1.08 $1.23 $0.99 $1.07 $1.11 $5.73 $4.98 $1.23 $4.82 #DIV/0! #DIV/0! $4.11

OPERATING SUBSIDY PER / PASSENGER $68.28 $160.78 $5.06 $15.56 $33.81 $32.98 $25.68 $12.79 $17.10 $15.32 $13.86 $38.13 $15.60 $3.98 $177.03 $26.35 $8.99 #DIV/0! #DIV/0! $15.11

ROAD CALLS 1 0 6 2 0 9 3 6 8 9 4 0 30 17 0 5 22 0 0 61

EMPLOYEE FULL-TIME EQUIVALENT (FTE) 73

95 AGENDA ITEM 2 C Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Mindy Jackson, Executive Director

SUBJECT: Request for March 21, 2018 Shuttle to Support the World of Outlaws Sprint Car Racing Event

REQUESTED ACTION: BY MOTION, 1. Approve operation of a special services shuttle to support a March 21, 2018 event at the El Dorado County Fairgrounds Placerville Speedway 2. Approve use of Fiscal Year 2017/18 Marketing Budget funds for the March 21, 2018 special service

BACKGROUND

On February 1, 2018 the El Dorado County Transit Authority (El Dorado Transit) received a request from El Dorado County Supervisor Brian Veerkamp to provide shuttle services for persons attending the March 21, 2018 World of Outlaws Sprint Car Race to be held at the Placerville Speedway. The plan is to open the County government center parking lots at 5:00 PM for parking and offer free shuttles from the bus stop on Fair Lane from 5:00 PM to 10:00 PM. The use of this parking and a shuttle may offer safe alternative transportation, reduce the over-parking impact to surrounding businesses and provide a pleasant experience for El Dorado County residents and out-of-town visitors attending the event.

As a recipient of Federal and State funding for public transportation, El Dorado Transit is subject to both Federal regulations and State statutes relating to the provision of services defined as charters. Charter service is generally defined as transportation provided at the request of a third party, for their exclusive use, for a negotiated price or higher price than the customary fixed route fare (usually collected and/or paid by a third party). The Charter definition excludes typical demand-response services such as Dial-A-Ride, transportation of employees or officials for transit business, some specialized transportation done for human service program purposes and emergency planning or response activities.

Under the Federal Transportation Administration (FTA) Charter Service; Final Rule, CFR 49 Part 604, grantees are prohibited from using federally funded equipment and

El Dorado County Transit Authority March 1, 2018 Agenda

96 facilities to provide charter service, with a few limited exceptions. Updated in 2008, the federal regulations are intended to protect private, for profit charter operators from unfair competition with publicly subsidized transit agencies that can potentially offer charter services at a much lower cost. For the same reason, State Transportation Development Act (TDA) statute Section 99250 also places similar restrictions on the types of charters public transit operators can legally provide as well as the minimum revenue that must be generated from such services.

In addition to the significant restrictions on the scope of charter service that public transit operators are allowed to perform, the Federal regulations include requirements for recordkeeping and quarterly reporting. Grantees must report to the FTA with the specifics of any transportation performed that qualifies as community based charter service, excepted under the regulations.

On June 5, 2008 El Dorado Transit adopted Resolution Number 08-09 (copy attached) defining the local Charter Policy (Policy) as Federal Transit Administration (FTA) Charter Service; Final Rule 49 CFR, Part 604 , January 14, 2008. The FTA Charter Rule specifically defines a charter as transportation provided for special events or functions that occur on an irregular basis or for a limited time, if the fare charged is higher than the usual or customary fixed route fare; or a third party pays for any part of the cost. Exemptions to the Federal Rule are:

• Transit systems transporting transit employees for the purpose of conducting oversight functions such as inspection, evaluation or review • Private charter operators receiving federal funds • Public transit agencies receiving funds under FTA Sections 5310, 5311, 5316 and 5317, so long as the charter service supports “program purposes” • Planning and operations related to emergency response and preparedness • Recipients in non-urbanized areas transporting employees for training • Charters involving transportation of government officials for official business. This exemption is targeted at “government field trips such as visiting a new stadium or wastewater processing facility. It could also mean transporting City Council officials to a site or business officials, accompanied by government officials, touring a city for economic development purposes.” The agency cannot generate revenue from this type of service and must not exceed a total of eighty (80) service hours a year. • Qualified Human Service Organizations (QHSO), defined as qualified groups serving the elderly, persons with disabilities and low income individuals, who receive funding from one of the sixty-five (65) Federal programs. Leasing equipment to private charter operators (must exhaust all available vehicles first and the operator must be registered on the FTA’s Charter Registration website) • By agreement with all registered charter providers • When no registered charter provider responds to a notice sent by a recipient. If a transit agency wishes to provide charter service, not qualifying under any of the previously mentioned exemptions, it must post a notice of interest via the FTA’s Charter Registration website. If no registered private charter providers respond El Dorado County Transit Authority March 1, 2018 Agenda

97 with an interest in providing the charter within the specified timeframes – seventy-two (72) hours for trips with thirty (30) day notice or fourteen (14) days for trips with more than thirty (30) day notice – the agency can provide the service. If a registered private operator expresses interest, a transit system cannot provide the service whether the private operator does so or not.

DISCUSSION

The current El Dorado Transit Charter Policy as defined in Resolution No. 08-09 (copy attached) incorporates the FTA Final Rule CFR 49 so that currently, El Dorado Transit does not operate any charter service as defined by the Final Rule.

The current Charter Policy is in line with the intention of the Federal regulations however; staff is requesting Board direction on developing Board Policy for special services to clarify allowable special services with regard to charters and to accurately categorize the services subject to the Federal regulations. A revised Policy would also conform to TDA statute requiring that revenue be generated from all authorized charters. The following language appears in TDA Section 99250 (a): “All charter services authorized to be performed by a public transportation system…shall contribute to the reduction of deficits incurred in the operation of scheduled route service.” As further mandated by the statute, allowable community based charters will be charged at direct cost and annual service held to a maximum of ten thousand dollars ($10,000) in value or 40 vehicles per year, whichever is less.

Although requests for free or charter shuttles are received on a regular basis, the El Dorado Transit Board has not approved any requests for special service due to the policy restriction on charter service and the lack of agency funding for these services.

Absent Board Policy that would allow for a special service the Board may consider this special service if there are resources (funding, operators, staff and vehicles) available on a case-by-case basis. Staff has identified potential funding and reports that operators, staff and vehicles are available.

If the Board approves the World of Outlaws Race shuttle, this would be an opportunity to market El Dorado Transit to potential passengers. The projected cost of an amount not to exceed $3,500 could be charged to the Fiscal Year 2017/18 marketing budget. This projected cost is based on sixteen (16) hours of service including all vehicle and personnel support. The actual cost of service would be charged to the Marketing Budget/Line Item.

El Dorado Transit would provide shuttle service from 5:00 PM to 10:00 PM on March 21, 2018 from the El Dorado County Library Bus stop to the County Fairgrounds; coordinate with the City of Placerville Police Department for No Parking signage and enforcement at Library Bus Stop; three operators; three buses; one on-site coordinator; one on-call mechanic; support staff for preparing signage and installation and miscellaneous tasks necessary to operate safe, reliable shuttle service.

El Dorado County Transit Authority March 1, 2018 Agenda

To summarize staff recommendation: 1. Approve a one-time shuttle for World of Outlaws Race on March 21, 2018 2. Approve the use of Marketing Budget for the World of Outlaws Race shuttle Staff also requests Board direction on revising the current Charter Policy to consider non- charter, special services that comply with federal regulations and state statutes.

FISCAL IMPACT

Fiscal Year 2017/18

Marketing Budget $3,500.00

El Dorado County Transit Authority March 1, 2018 Agenda

99 EL DORADO TRANSIT

6565 COIVIVERCE WAY DIAN/OND SPRINGS, CA 95619.9454 (s30) 642-5383 FAX (5s0) 622-BUSS EL DORADO COUNTY TRANSIT AUTHORITY www,eldorodotronsit.com RESOLUTION NO. 08.09

RESOLUTION OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY TRANSIT AUTHORITY RECOGNIZING FEDERAL REGISTER; CHARTER SERVICE; FINAL RULE 49 CFR PART 604 AS POLICY CRITERIA FOR THE EVALUATION, ACCEPTANCE, PROCESSING, PROVISION AND REPORTING OF ALL CHARTER SERVICES

WHEREAS, the El Dorado County Transit Authority (EDCTA) is a public agency providing charter services as allowed per State and Federal guidelines, and

WHEREAS, the Federal Transit Administration (FTA) issued its final rule on the governance of transit charters. The Charter Service; Final Rule 49 CFR, Part 604 published January 14, 2008, and

WHEREAS, under the Final Rule, public transit agencies must report all charter services performed to the FTA, and

NOW, THEREFORE, BE IT RESOLVED, the EDCTA recognizes the Federal Register, Final Rule 19 CFR, Part 601 as policy criteria for the evaluation, acceptance, processing, provision and reporting of all charter services provided by the EDCTA.

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board, held on the 5th day of June 2008 by the following vote of said Board:

, PB, CH. JS NOES: o ARSENT: ABSTAIN: ne

J R. (Jack) S ) EDCTA Mindv.I Executive Director

VED AS TO FORM batui-Lil M Barbara McDonald, Secretary to the EDCTA Board

100 AGENDA ITEM 2 D Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Scott Ousley, Operations Manager

SUBJECT: Purchase Order No. 23271 to acquire one (1) replacement Class E Cut-A-Way Bus for Demand Response Service

REQUESTED ACTION: BY MOTION, 1. Approve Purchase Order No. 23271 issued to El Dorado Bus Sales in the amount of $121,568.28 for acquisition of one (1) replacement Class E Cut-A-Way Bus 2. Authorize Executive Director to execute all documents related to this purchase of one (1) replacement Class E Cut-A-Way Bus

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) purchased transit bus #1606 using Federal Transit Administration (FTA) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Grant Program funds. The purpose of the program is to provide capital and operating assistance grants for projects that meet the transportation needs of seniors and individuals with disabilities: where public mass transportation services are otherwise unavailable, insufficient or inappropriate; that exceed the requirements of the ADA; that improve access to fixed route service; that provide alternatives to public transportation.

DISCUSSION

On January 9, 2018, bus number 1606 was involved in an incident rendering the bus inoperable. It was determined the accident was not the fault of El Dorado Transit; the bus was assessed as a total loss.

El Dorado Transit is a member of the California Transit Indemnity Pool (CalTIP) for Liability and Physical Damage insurance coverage. The third party administrators, York Risk Service Group, are recovering the funds from the other party who has been held responsible for the accident. These replacement funds will be recovered prior to delivery of the replacement bus.

El Dorado County Transit Authority March 1, 2018 Agenda

101 The El Dorado County Transit Authority (El Dorado Transit) Bylaws and the Joint Exercise of Powers Agreement establishing El Dorado Transit require Board approval for Purchase Orders over $25,000 and Purchase Requisitions over $5,000.

The Executive Director certifies that this purchase was processed within approved Purchasing Procedures.

FISCAL IMPACT

Costs associated with this staff report and purchase order are estimates at this time. The intent is to give full authority to the Executive Director to complete this claim and replacement purchase with a zero obligation to El Dorado Transit.

COST SUMMARY

Class E Cut-A-Way Bus $ 121,568.28 Total Project Estimate $ 121,568.28 FUNDING SOURCES

Insurance Funds $ 121,568.28 Total Revenue $ 121,568.28

El Dorado County Transit Authority March 1, 2018 Agenda

102 EL DORADO COUNTY TRANSIT AUTHORITY 6565 COMMERCE WAY DIAMOND SPRINGS, CA 95619-9454 (530) 642-5383

PURCHASE ORDER NO. 23271 THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKING LISTS, PACKAGES, AND BILLS OF LADING.

DATE: 03/01/2018 ACCOUNT: 9700.00 CLASS: 125

TO: Creative Bus Sales SHIP & INVOICE TO: 13501 Benson Avenue EL DORADO COUNTY TRANSIT AUTHORITY Chino, CA 91710 6565 COMMERCE WAY DIAMOND SPRINGS, CA 95619-9454

Contact: Dan Williams Vendor Phone No: 510-728-1500 Fax No: PROMISED DELIVERY DATE TERMS: Net 30 Days F.O.B. DESTINATION EXTENDED QTY UNIT DESCRIPTION UNIT PRICE TOTAL 1 ea Class E Ford 30' Cutaway Bus / Truck & Body PPI 5/1/17 2.12% $86,816.75 $86,816.75 2 ea 34-16" Flip Seats $965.80 $1,931.60 1 ea Roof Vent $505.50 $505.50 1 ea Removable Fuel Access Plate $102.12 $102.12 1 ea Locking Fuel Door $153.18 $153.18 1 ea Brake Retarder $8,373.84 $8,373.84 1 ea AM/FM CD Radio $510.60 $510.60 1 ea Dialight LED Exterior Lights $1,123.32 $1,123.32 1 ea Dialight LED Interior Lights $868.02 $868.02 1 ea Tow Hooks $91.90 $91.90 1 ea Fare Box Pre-Wire 6' Terminate by Driver's Seat $225.00 $225.00 1 ea Lift Cover Braun $295.00 $295.00 1 ea Two Way Radio Wire Prep Terminate Behind Driver's Seat 6' $225.00 $225.00 1 ea Key Buses Alike $153.18 $153.18 1 ea Moryde - Mor/Ryde Suspension $1,250.97 $1,250.97 1 ea Insta-Chain - Automatic Tire Chains $5,237.75 $5,237.75 1 ea REI - PA System - Handheld Mic & Exterior Speaker $712.79 $712.79 1 ea Pre-wire Camera System $845.00 $845.00 1 ea Full Body Paint - One Color $4,475.00 $4,475.00 1 ea Additional Processing & Tax Fee's $164.75 $164.75 I hereby certify that this purchase order is in accordance SUBTOTAL $114,061.27 with procedures in the purchase manual governing of such SHIPPING items for El Dorado County Transit Authority. SALES TAX $7,507.01

PURCHASING AGENT TOTAL $121,568.28 PLEASE NOTE CONDITIONS ON REVERSE SIDE "This Purchase Order expressly limits acceptance to the terms and conditions stated herein, set forth on the reverse side and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected."

Circle Distributing: Vendor - Accounting103 - Requestor - Purchasing AGENDA ITEM 2 E Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Mindy Jackson, Executive Director

SUBJECT: Consider advancement of project funds request from the City of Placerville for the Western Placerville Interchange – Park and Ride project

REQUESTED ACTION: BY MOTION, Authorize the Executive Director to Develop an Agreement to Advance $335,000 of State Transit Assistance Funds to the City of Placerville Western Placerville Interchange – Park and Ride Project

BACKGROUND

The City of Placerville (City) Western Placerville Interchange (WPI) Phase 2 that includes the El Dorado County Transit Authority (El Dorado Transit) Park and Ride project is currently under construction. The City graciously agreed to include the park and ride in the environmental review and build-out in construction packages as a component of the WPI. Cost and time efficiencies will be realized by both agencies with design and construction of the park and ride within the larger project.

November 7, 2013 El Dorado Transit approved Capital Improvement Plan (CIP) #12-06 Western Placerville Interchanges (WPI) – Park and Ride Project. Copy attached. December 5, 2013 City published a Supplemental Project Report that identified the park and ride location and planned operation. March 6, 2014 The El Dorado County Transportation Commission approved the allocation of Congestion Mitigation and Air Quality (CMAQ) grant funding for the WPI Park and ride. August 6, 2015 Board approves agreement between the City and El Dorado Transit allowing El Dorado Transit grant funds to pass-through to City for construction of the park and ride phase of the City’s project April 6, 2017 Board revised the Capital Improvement Plan #12-09 that added Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA) and local funds to make-up for a $160,000 shortfall.

El Dorado County Transit Authority March 1, 2018

104

DISCUSSION

El Dorado Transit received correspondence dated February 12, 2018 from Ms. Rebecca Neves, P.E., City Engineer requesting an advance of project funding for the project. (Copy attached without attachments) As noted, the $1.1 million of Congestion Mitigation and Air Quality (CMAQ) funds allocated to El Dorado Transit are available for direct reimbursement from Caltrans to the City for park and ride work.

The City’s request is for advancement of $1,430,620 of State Proposition 1b Bond Public Transportation Modernization, Improvements and Service Enhancement Account (PTMISEA) and local State Transit Assistance (STA) funds of $335,000.

PTMISEA Funds from the PTMISEA program guidelines allow for the transfer of funds to a Sub- Recipient however; El Dorado Transit would be accountable for all reporting and verification that funds are used for only the transit components of the project. Following a discussion with Cleve Morris, City Manager for the City of Placerville, we agreed that the added burden of reporting and the fact that the funds could only be used for transit components would not assist in the cash flow challenge. The agreement between the City of Placerville and El Dorado Transit states that “Payment by Transit to City shall be based on invoices submitted to Transit by City for work that has been completed by City.” Timely payment will be a priority for El Dorado Transit and the City is allowed to invoice Transit as often as possible when Transit work is completed. Transit invoices are verified by a Project Manager for accuracy then submitted to the Finance Department for payment. El Dorado Transit’s standard terms are NET 30 however; we will make every effort to pay the City WPI invoices within ten (10) business days.

STATE TRANSIT ASSISTANCE The $335,000 of STA funds allocated to the WPI-Park and Ride are under the full authority of the El Dorado Transit Board and may be considered for advancement to the City for the WPI. These funds are currently deposited in a secure money market bank account that earns .9% interest.

El Dorado Transit staff is recommending the Board approve the advancement of $335,000 of STA to the City for construction related to the WPI-Park and Ride and authorize the Executive Director negotiate an agreement for this action with legal counsel review and approval.

FISCAL IMPACT

Terms to be negotiated with the City may/may not include the payment of interest on the advanced funds. The estimated value of this interest income is $2,000 - $3,000 over eighteen (18) months.

El Dorado County Transit Authority March 1, 2018

105 trGtrIIVE R FEB 1 2 20tg D

BY Development Services Department Engineering Division, 3'd Floor 3101 Center Street, Placerville, CA 95667 (530) 642-5250 / (530) 642-5s68 fax

February L2,2018

Mindy Jackson, Executive Director El Dorado County Transit Authority 6565 Commerce Way Diamond Springs, CA 95619

RE Request for Advance Project Funding - Western Placerville Interchange Phase 2, EDCTA Park and Ride Facility (Ciry CIP#41828, EDCTA CIP# 12-06)

Dear Ms. Jackson:

As you know, the City and EDTCA have successfully moved the Western Placerville Interchanges Phase2 and EDCTA park and ride project towards construction which is managed by the City through the adopted City/EDCTA agreement. This project, as a whole, is the largest transportation project the City has ever delivered. In planning for the construction phase, a cash flow analysis of anticipated consultant and contractor invoices was developed and is provided as an attachment to this letter.

To ensure the timely use of funds requirement for the various funding sources programmed to the project, the City awarded the construction contract to the lowest responsive and responsible bidder, Doug Veerkamp General Engineering, Inc. at the regularly scheduled City Council meeting on January 9,2018 in the amount of $9,064,855.78. The estimated costs associated with the park and ride component is $2,112,719 comprising 23% of the cost of construction. Given that this project is primarily funded through State and Local funds, progress payments will be reimbursed to the City via Caltrans Local Assistance and Special Projects Program Management. Reimbursements from Caltrans have an approximate turnaround time of 45 days from the time an invoice is submitted to receipt of payment. In the case of this project, this could potentially put the City in the position to carry project construction costs in excess of 51.5 million between reimbursements. As a small jurisdiction, this amount may be difficult for the City to carry for that amount of time. In addition, if payment is delayed, additional serious consequences could occur.

Please accept this letter as a formal request for advance funding of the applicable EDCTA contract work to the degree the funding source allows. The City is aware that the park and ride is partially funded through CMAQ funds in the amount of $1,100,000 and through the adopted City/EDCTA agreement, the City will invoice directly to Caltrans for the CMAQ funding source. The other funding source for the park and ride is the PTISMEA-Transit and State Transit Assist

funds for a total amount of $ 1 ,7 65 .620. These funding sources are already with EDCTA directly and are the sole source of the advance funding request.

106 Please review the attachments and feel free to contact either myself or City Manager Cleve Morris to discuss this request or to answer any subsequent questions for this request or the project in general.

Thank you for partnering with the City on this regionally significant project. MbBest Regards, Rebecca Neves, P.E City Engineer

Attachments: 1. Cash Flow Analysis 2. Bid Tabulation and Funding Source Split

P:\CIP Prqects\Westem Placerville Interchanges\Phase 2 (41828-New,407051-Old)\01 Funding\18.0212_EDCTA Funding Advance Request 2 Letter (RN,CM,PR).doc 107

Western Placerville Interchange (WPI) – Park and Ride Project

Project No. 12-06 (6)

All work related to the full build out of a Park and Ride lot within the Western Placerville Interchange (WPI).

The El Dorado County Transit Authority Park-and-Ride Facilities Master Plan, August 2009 contemplates the rough grading for two (2) Future Park and ride facilities within the Western Placerville Interchanges project.

Environmental review will be incorporated in the City of Placerville scope of a supplemental Environmental Impact Report (EIR).

Potential 150 +/- will be located between the off ramp and Forni Road

Total Project Cost Engineers Estimate for full park and ride build out is $2,230,000.

COST SUMMARY (ESTIMATE) Adopted Budget

Western Placerville Interchange Park & Ride $2,865,620 Total Project Cost $2,865,620

FUNDING SOURCES

FY 2010/11 Public Transportation Modernization, Improvement, and Service Enhancement Program (PTMISEA) $1,270,620 2013/14 Congestion Mitigation and Air Quality (CMAQ) $1,100,000 Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) FY (10/11) $ 160,000 State Transit Assistance (STA) $ 335,000 Total Revenue $2,865,620

1086 AGENDA ITEM 2 F Action Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Julie Petersen, Finance Manager

SUBJECT: Fiscal Year 2018/19 Preliminary Operating Budget, Proposed Allocation Plan and Draft Organizational Chart

REQUESTED ACTION: BY MOTION, 1. Adopt Resolution No. 18-08 to Adopt Preliminary Operating Budget for Fiscal Year 2018/19 2. Approve Proposed Allocation Plan and Draft Organizational Chart for Fiscal Year 2018/19

BACKGROUND

The Bylaws of the El Dorado County Transit Authority (El Dorado Transit) require submission of a preliminary capital budget on or before the March meeting of each year. The Board shall adopt a preliminary operating budget by April 15 of each year. Final budgets are to be submitted to the Board on or before June 15 of each year. Final capital budget shall be adopted by the Board on or before July 15 of each year.

DISCUSSION

The fiscal year (FY) 2018/19 preliminary budget submitted for adoption is based on the current service level including the demonstration El Dorado Hills/Cameron Park route #70. Revenue projections identified are designated for transit operations.

El Dorado Transit is required to operate within a balanced budget. The budget assumes continued employment for the seventy-six (76) regular full-time and part-time employees including the Executive Director; Operations Manager; Finance Manager; Human Resources Manager; Planning and Marketing Manager; Administrative Coordinator; Safety Coordinator; Office Assistant II (2); Finance Technician I (2); Transit Dispatcher (5); Transit Operations Supervisor (3); Maintenance & Facilities Supervisor (1); Equipment Technician I/II (4); Maintenance Technician (2); Custodian (1); Full-time Transit Operators (21) and Part-time Transit Operators (28). In addition to regular staff El Dorado Transit employs temporary employees and “Extra-Help” Transit Operators, Transit Dispatchers and support staff.

El Dorado County Transit Authority March 1, 2018 Agenda

109 The FY 2018/19 final budget presented in June 2018 may include additional adjustments in the Salary and Benefits categories.

The El Dorado Transit management team reports that Transportation Development Act (TDA) funding is stable as projected by the State Controllers’ Office (SCO) and the El Dorado County Auditors’ office. This funding is based on sales tax revenue received throughout the County of El Dorado.

PRELIMINARY FISCAL YEAR 2018/19 OPERATING BUDGET

The preliminary budget report includes a comparison of prior year adopted mid-year budget utilizing the following criteria:

• Projected expenses using an analysis of the first six (6) months of current fiscal year actual expenses and funding liabilities. • Preliminary budget assumes current level of service with the continuation demonstration project in El Dorado Hills /Cameron Park route 70. • Renewals for insurance are not available in March. Renewals go into effect on July 1 and January 1. • Contingency is typically set at ten percent (10%) of preliminary budget per board policy.

Revenue Accounts

Transportation Development Act (TDA) • Following the apportionment and allocation of TDA funds by the El Dorado County Transportation Commission (EDCTC), the projected amount available to transit for transit operations is $4,837,735. This amount is an increase from the prior years’ allocation in the amount of $678,732 due to increased sales tax earned in El Dorado County and the full funding of the transit operating contingency held by EDCTC.

State Transit Assistance (STA) • STA funds for FY 2018/19 are allocated by the SCO. This number is subject to change because the program does not rely on a budget-line item at the State but rather on sales tax receipts associated with the consumption of diesel fuel. The budget strategy at El Dorado Transit is to not use these funds for operations due to the volatility of the funding. Typically, El Dorado Transit includes STA in the preliminary operating budget then with Board approval, transfers these funds to the Capital Budget at mid-year. This allows the greatest flexibility for use of STA funds. • Deferred STA are funds claimed but not used in the prior fiscal year and are typically part of the unused monies from the operating budget Contingency line item. To balance the FY 2018/19 Preliminary Budget, deferred funds from prior years’ allocations are used to balance the Preliminary Operating Budget. • STA/State of Good Repair (SGR) is funding under Senate Bill 1 (SB 1).

El Dorado County Transit Authority March 1, 2018 Agenda

110 Federal Transit Administration (FTA) Section 5311 Grant • FTA Section 5311 provides Federal grants, made through states, for public transportation projects in non-urbanized areas. There are two (2) types of programming in Section 5311; 1) County/Regional apportionment by formula and 2) Competitive Discretionary for Intercity connection projects. Historically, El Dorado Transit receives funds under the formula program for operating assistance or capital projects. This years’ allocation has not been received so a placeholder of last years’ amount has been provided.

Contract Services Contract Services revenue is based on an agreement with ALTA Regional California (ALTA) to transport ALTA clients to Motherlode Rehabilitation Enterprises, Inc. (M.O.R.E.). El Dorado Transit receives approximately 74% of the cost of this service from ALTA. This agreement is scheduled for negotiation and renewal by June 30, 2019. The Regional Connect Card form of fare media has directly affected this line item. Historically passes, scrip and M.O.R.E. client trips were included. As of this fiscal year budget, only M.O.R.E. transportation will be posted to this account.

Passenger Fares This includes the following line items; Farebox, Sacramento Commuter Route Passes, Bus Passes and Scrip. Estimates based on first six (6) month actual receipts. Management is predicting a slight increase to revenue.

Advertising Revenue El Dorado Transit has a third-party contract for bus shelter advertising.

Fair Shuttle AB2766 Grant El Dorado Transit submitted a grant application to the El Dorado County Air Quality Management District (EDCAQMD) for this service.

Low Carbon Transit Operations Program (LCTOP) Grant These funds are allocated through Caltrans to provide operating and capital assistance for transit agencies to reduce greenhouse emissions. These grant funds are for the Cameron Park route.

Offset Reserve Fund – CalTIP (restricted) These funds are dollars held by El Dorado Transit’s liability and vehicle physical damage insurance pool. Each year revised amounts are provided to pool members in April or May. These funds can be used to offset the current year’s premiums or held for future premiums.

Salary and Benefits Accounts

Regular Employees and Overtime The regular employee and overtime line items include funding for eligible merit step increases, longevity and salary adjustments for unrepresented employees. Represented employees Memorandum of Understanding (MOU) expires June 30, 2018, between Operating Engineers Local #3 and El Dorado Transit.

El Dorado County Transit Authority March 1, 2018 Agenda

111 Temporary Employees The preliminary budget includes $100,000 for Extra-Help employees to provide relief driving and fill-in Transit Dispatch assignments on an intermittent basis. These employees fill in when regular operators and Transit Dispatchers are off work. Included in the FY 2018/19 line item are requirements from the passage of AB1522 allowing for this employee group to be eligible for three (3) days of sick leave per year.

Employee Retirement Employee Retirement is based on a CalPERS formula. The employer contribution is approximately $397,143 or 10.152 % of base wages (based on actuarial reports); the employee contribution is $273,838. CalPERS revised the required payment methodology to breakout the “Employer Payment of Unfunded Liability” as a separate item. This amount of $209,526 will be paid as a lump sum in July 2018.

Health Insurance • The Health Insurance line item includes the El Dorado Transit contribution towards health, vision and dental coverage for enrolled employees. Plan coverage is calendar year therefore; premium increases will occur in January 2019.

• The Human Resources Department administers agreements and/or insurance policies for services and insurance coverage’s that renew automatically each year. The following are perpetual contracts and agreements for employee insurance coverage and benefits;

• Health Insurances o Regular Full/Part-Time Unrepresented Employees  CalPERS Health Plan with OptumRX Pharmaceutical  Delta Dental  Vision Service Plan (VSP) o Regular Full/Part-Time Represented Transit Drivers  Operating Engineers Plan – Health, Pharmaceutical, Dental, Vision or  El Dorado County Plan – Health, Pharmaceutical, Dental, Vision • Assurant - Long Term Disability Coverage provides wage loss protection for regular full/part-time employees in the event of prolonged disability • Assurant – Life Insurance $10,000 policy coverage for regular full-time represented transit operators $20,000 policy coverage for regular full-time unrepresented employees • Paychex Flexible Benefits Plan (Cafeteria Plan) allows regular full/part-time employees to pay the employee portion of premiums and certain benefits offered under the plan with pre-tax dollars.

Workers Compensation

El Dorado County Transit Authority March 1, 2018 Agenda

112 Workers Compensation premiums are a percentage of payroll (regular hours). Management and staff are completing the necessary steps to take advantage of credit incentives that could reduce premiums by up to 15%.

Service and Supply Accounts

Service and supply account budgets are based on the first six (6) months actual expenses plus a projection for the upcoming fiscal year needs. Minor adjustments have been made to several accounts with the larges changes addresses below.

Insurance Premiums/Public Liability For the preliminary budget assumptions are made based on a combination experience levels and prior year performance. As a volatile market exist, a budget increase has been made.

Insurance Premiums/Physical Damage For the preliminary budget assumptions are made based on a combination experience levels and prior year performance.

Employment Practices Liability Insurance This line item has been broken out and increased as this is the second year of coverage.

Service Contracts/Equipment This account includes support and service contracts for telephone, computer support, and maintenance software and facility alarm contractor. Staff anticipates a reduction of these costs for FY 2018/19.

Vehicle Maintenance- In-House New vehicles were purchased in the prior year which held expenses down with warrantee repairs. The expectation is for this accounts costs to increase.

Fuel Purchase For the past several fiscal years the cost of fuel was less volatile. Costs are now rising with the market not looking positive; addition to this line item projected.

Contingency Contingency is typically set at ten percent (10%) of preliminary budget per board policy.

BUDGET DISCUSSION SUMMARY

Management opinion is that the financial position of El Dorado Transit is stable. Most tax based funding sources are showing growth.

Staff is requesting adoption of the Preliminary Fiscal Year 2018/19 Preliminary Operating Budget as submitted.

Final budget will be submitted for approval in June 2018 (or close thereafter). El Dorado County Transit Authority March 1, 2018 Agenda

113

EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-08

RESOLUTION OF THE EL DORADO COUNTY TRANSIT AUTHORITY ADOPTING THE PRELIMINARY OPERATING BUDGET FOR FISCAL YEAR 2018/19

WHEREAS, Section 11.1 of the Joint Powers Agreement (JPA) establishing the El Dorado County Transit Authority states, “For each fiscal year, the Board shall adopt capital and operating budgets which are consistent with the requirements of the Regional Transportation Planning Agency, the California Transportation Development Act, the Federal Highway Act of 1973, and the Federal Transit Administration Act as amended from time to time, and all other funding and regulatory agencies involved in the execution of the purpose of EDCTA.”; and

WHEREAS, Section 7.1 Preliminary Budgets of the Bylaws states, “The Executive Director shall propose a preliminary operating budget and a preliminary capital budget to the Board on or before the March meeting of each year.”; and

WHEREAS, the El Dorado County Transit Authority prepared the preliminary operating budget for Fiscal Year (FY) 2018/19 incorporated as an attachment to this resolution; and

WHEREAS, the preliminary operating budget for FY 2018/19 ending June 30, 2019 is based upon continuation of current public transportation services provided by the El Dorado County Transit Authority; and

WHEREAS, the preliminary FY 2018/19 operating budget projected revenue is based on known levels of anticipated funding;

NOW THEREFORE, BE IT RESOLVED, the El Dorado County Transit Authority hereby adopts the preliminary operating budget for FY 2018/19 ending June 30, 2019.

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board held on the 1st day of March 2018 by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

114 EL DORADO COUNTY TRANSIT AUTHORITY PROPOSED PRELIMINARY OPERATING BUDGET 2018/2019

OPERATING BUDGET FY 2017/2018 FY 2018/2019 Mid-Year Preliminary REVENUE ACCOUNTS Adopted 02/01/2018 Proposed 03/01/2018 4000.00 Transportation Development Act (TDA/LTF) $4,159,003 $4,837,735 4270.00 State Transit Assistance (STA) $1,052,353 $1,243,570 4270.00 State Transit Assistance (STA) Deferred $704,006 $1,143,484 4270.01 State Transit Assistance (STA)/State of Good Repair (SGR) $235,677 $235,684 4970.00 Interest Income $28,000 $20,000 4100.00 Federal Transit Administration (FTA) Section 5311 Grant $490,631 $490,631 4300.00 Farebox $210,000 $208,000 4310.00 Contract Services $440,000 $360,000 4320.00 Farebox - Charter $5,000 $5,000 4330.00 Sac Commute Route Passes $760,000 $778,000 4350.00 Bus Passes $80,000 $72,000 4360.00 Scrip $47,000 $42,000 4400.00 Advertising Revenue $12,000 $12,000 4990.00 Misc. Revenue $400 $400 4107.03 Fair Shuttle AB2766 Grant $35,265 $0 4109.04 Low Carbon Transit Operations Program (LCTOP) Grant CP $78,928 $217,678 5060.00 Offset Reserve Fund - CalTIP (restricted) $8,335 $8,335 TOTAL REVENUES $8,346,598 $9,674,517 SALARY & BENEFIT ACCOUNTS 5010.00 Regular Employees $3,109,237 $3,617,065 5010.02 Temporary Employees $225,000 $100,000 5010.07 Overtime $80,000 $70,000 5010.08 On Call Pay $13,000 $9,000 5010.09 Skill and Shift Pay $43,000 $23,000 5020.01 Employee Retirement $470,000 $606,000 5070.01 (OASDI - Payroll Tax) FICA $14,000 $10,000 5070.02 MEDICARE - Payroll Tax $50,000 $54,000 5020.02 Health Insurance $1,331,000 $1,538,000 5020.03 Unemployment Insurance $20,000 $20,000 5020.04 LT Disability/Life Ins $37,000 $39,000 5020.05 Worker's Comp $268,465 $338,000 TOTAL SALARY & BENEFITS $5,660,702 $6,424,065 SERVICE & SUPPLY ACCOUNTS 5090.02 Clothing & Supplies $3,000 $3,600 5090.05 Uniforms - Other $14,000 $14,000 5050.01 Communications - Phone $57,000 $57,000 5090.20 Communications - Radio $1,000 $1,000 5090.01 Household Expenses $13,750 $15,750 5060.01 Insurance Premiums/Public Liability $430,000 $541,000 5060.02 Insurance Premiums/Physical Damage $28,000 $37,000 5060.03 Insurance Premiums/Commercial $12,000 $12,000 5060.04 Insurance Premium EPLI Package $17,000 $22,000 5090.06 Service Contracts/Equipment $115,000 $142,000 5160.07 Park and Ride Maintenance $9,000 $9,000 5160.01 Maintenance/Buildings $4,500 $4,500 5160.03 Maintenance/Equipment $8,000 $8,000 5160.05 Maintenance/Grounds $5,500 $5,500 5160.09 Maintenance/Bus Stop $3,000 $3,000 5160.00 Maintenance/Other $2,500 $2,500 5040.00 Vehicle Maintenance (In-House) $293,000 $340,000 5040.02 Vehicle Maintenance/Tires & Tubes $95,000 $65,000 5040.03 Vehicle Maintenance/Lubricants $28,000 $28,000 5040.04 Vehicle Maintenance/Small Tools - Shop $4,300 $4,300 5040.80 Vehicle Maintenance/Sales Tax/ Fuel & Lub. $30,000 $35,000 5090.40 Memberships $6,000 $7,400 5090.70 Office Expense $15,000 $15,000 5090.80 Postage $4,000 $4,000 5090.00 Operating Expense - Other $600 $600 5030.00 Professional Services $150,000 $150,000 5030.10 Employee Medical Exams $13,000 $9,000 5030.30 Background Checks $3,000 $2,000 5090.08 Pubs/Legal Notices $4,000 $4,000 5090.75 Printing $28,000 $20,000 5120.02 Rents/Leases - Equipment $17,000 $17,000 5120.03 Rents/Leases Park and Rides $10,000 $11,000 5140.01 Equipment Purchase - Data Processing $1,000 $1,000 5140.05 Equipment Purchase - Office $8,000 $4,000 5150.00 Special Department Expense $5,000 $5,000 5150.01 Marketing $12,500 $25,000 5090.30 Staff Development/Travel $31,000 $31,000 5040.01 Fuel Purchase $572,000 $621,000 5090.72 Bank Charges $500 $800 5090.73 Credit Card Charge Fees $5,000 $5,000 5090.74 Connect Card Administration Expenses $10,000 $10,000 5050.02 Utilities $54,000 $54,000 5050.03 Utilities/ Park & Rides $21,000 $24,000 4108.03 Fair Shuttle AB2766 Grant Pending Pending 6210.01 Cameron Park Expansion $194,500 $0 6270.00 Contingency $347,246 $879,502 TOTAL SERVICES AND SUPPLIES $2,685,896 $3,250,452 TOTAL OPERATING EXPENSES $8,346,598 $9,674,517

115 EL DORADO COUNTY TRANSIT AUTHORITY PROPOSED PERSONNEL ALLOCATION TABLE Fiscal Year (FY) 2018/19

Adopted Proposed Classification FY 2017/18 FY 2018/19 (fte*) (fte*) Administrative Coordinator 1 1 Custodian 1 1 Equipment Technician I/II 4 4 Executive Director 1 1 Finance Manager 1 1 Fiscal Technician I 2 2 Human Resources Manager 1 1 Information Technology Analyst 1 1 Maintenance and Facilities Supervisor 1 1 Maintenance Technician 2 2 Office Assistant II 2 2 Operations Manager 1 1 Planning and Marketing Manager 1 1 Transit Operations Supervisor 3 3 Safety Coordinator 1 1 Transit Dispatcher 5 5 Transit Operator 35 35 TOTAL ALLOCATED POSITIONS 63 63

* fte = Full Time Equivalent

El Dorado County Transit Authority March 1, 2018 Agenda 116 EL DORADO COUNTY TRANSIT AUTHORITY PROPOSED ORGANIZATIONAL CHART FISCAL YEAR 2018/2019

Board of Directors

Executive Director

Administrative Safety Coordinator Coordinator

Planning and Marketing Operations Manager Human Resources Manager Finance Manager Manager

Office Assistant II Office Assistant II Fiscal Information Bilingual Bilingual Technician I Technology (2) Analyst

Transit Operations Maintenance & Facilities Supervisor (3) Supervisor

Transit Operator Transit Dispatcher 35 (Full Time Equivalent) (5)

Equipment Maintenance Technician I/II Technician Custodian (4) (2)

117 AGENDA ITEM 2 G Action Item MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Julie Petersen, Finance Manager

SUBJECT: Fiscal Year 2018/19 Preliminary Capital Improvement Plan and 2018/19 Preliminary Capital Budget

REQUESTED ACTION: BY MOTION, Adopt Resolution No. 18-09 Adopting the Preliminary Capital Improvement Plan and Budget for Fiscal Year 2018/19

BACKGROUND

The Bylaws of the El Dorado County Transit Authority (El Dorado Transit) require submission of a preliminary capital budget on or before the March meeting of each year. The Board shall adopt a preliminary capital budget by April 15 of each year. Final budgets are to be submitted to the Board on or before June 15 of each year. Final capital budget shall be adopted by the Board on or before July 15 of each year.

DISCUSSION

The Preliminary El Dorado County Transit Authority Capital Improvement Plan Fiscal Year 2018/19 (CIP) recommends capital projects and identifies funding. Projects include, but are not limited to: facility improvements; equipment purchase and replacement, vehicle purchase and replacement, software and hardware upgrades and replacement, safety and security systems and bus stop/park and ride improvements.

New fiscal year projects proposed in the CIP are numbered as 19-xx (e.g. 19-01; 19-02 etc.)

Recommended changes to prior year projects are designated with strikethrough and bold fonts. Staff is recommending for inclusion in the FY 2018/19 CIP;

• 19-01 IT Upgrade and replacement 5-Year Plan • 19-02 Pollock Pines Safeway Bus Stop Improvements • 19-03 Administration Building Safety Improvements

Projects completed during the first six months of FY 2017/18 include;

• 09-03 Connect Card Program El Dorado County Transit Authority March 1, 2018 Agenda

118 • 12-04 Passenger Security Surveillance & lighting – Bus Stops • 12-09 Connect Card Phase 2 • 16-03 Exterior Paint of Administration Building • 17-01 Bus Parking Lot Improvements • 17-04 Cameron Park Drive Bus Stop Improvements • 17-07 Administration/Maintenance Facility Equipment

Projects projected to be completed at end of FY 2017/18 include;

• 16-01 Passenger Security Surveillance & Lighting – Bus Stops

As of February 22, 2018; there are several additional projects that staff is working on for preliminary costs. These plans are conceptual in nature and involve park & ride, bus stop planning and maintenance/facility needs. It is anticipated these items will be presented as a part of the final CIP FY 2018/19 on or before the June 2018 meeting.

FISCAL IMPACT

For an overall view of the CIP, a summary with budget figures is included as the final page of the document.

Adoption of the preliminary CIP and budget allow transit staff to proceed with projects to ensure timely completion. Individual projects are submitted for final Board approval/adoption.

El Dorado County Transit Authority March 1, 2018 Agenda

119

EL DORADO COUNTY TRANSIT AUTHORITY RESOLUTION NO. 18-09

RESOLUTION OF THE El DORADO COUNTY TRANSIT AUTHORITY ADOPTING THE PRELIMINARY CAPITAL PLAN AND BUDGET FOR FISCAL YEAR 2018/19

WHEREAS, the El Dorado County Transit Authority prepared the preliminary capital plan and budget for Fiscal Year (FY) 2018/19 incorporated as an attachment to this resolution; and

WHEREAS, the preliminary capital plan and budget for FY 2018/19 ending June 30, 2019 is based upon continuation of current public transportation services provided by the El Dorado County Transit Authority; and

WHEREAS, the preliminary FY 2018/19 capital plan and budget projected revenue is based on known levels of anticipated funding;

NOW THEREFORE, BE IT RESOLVED, the El Dorado County Transit Authority hereby adopts the preliminary capital plan and budget for FY 2018/19 ending June 30, 2019.

PASSED AND ADOPTED BY THE GOVERNING BOARD OF THE EL DORADO COUNTY TRANSIT AUTHORITY at a regular meeting of said Board held on the 1st day of March 2018 by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

Shiva Frentzen, Chairperson

ATTEST:

Megan Wilcher, Secretary to the Board

120 FISCAL YEAR 2018/19 Capital Improvement Plan

March 1, 2018

Prepared by: El Dorado County Transit Authority 6565 Commerce Way Diamond Springs, CA 95619 (530) 642-5383 www.eldoradotransit.com

121 EL DORADO COUNTY TRANSIT AUTHORITY

CAPITAL IMPROVEMENT PLAN

FISCAL YEAR 2018/2019

122

EL DORADO COUNTY TRANSIT AUTHORITY

CAPITAL IMPROVEMENT PLAN

The El Dorado County Transit Authority (El Dorado Transit) maintains a fleet of large, medium and small buses, minivans and sedans. Fleet vehicles are utilized in the delivery of public transportation; for administrative support travel; staff development training; on-going public outreach travel and maintenance of transit facilities such as bus stops and park-and-ride lots. The Capital Improvement Plan is designed to address the financial investment required to maintain the fleet and facilities owned or leased by El Dorado Transit. Continuing the current level of service and managing the potential expansion of service will succeed only if adequate consideration is given to capital needs.

The Capital Improvement Plan is a planning document setting goals with realistic revenue projections. Vehicle replacement is a component of the Capital Improvement Plan. This annual planning process maximizes available funding for capital investments necessary to provide public transportation at the current level of service and efficient management of the expansion of public services.

As a financial management tool, the Capital Improvement Plan is prepared to take full advantage of capital funding programs, avoid large annual claims against local transportation funds for capital expenditures and to assure capital reserves are available in case annual capital revenue sources diminish or are not consistent. Capital Improvement Plan funding is available for full replacement cost and provides local match funding required for capital grant programs.

California public transit operators have several sources of capital funding available. Each funding source has differing criteria for eligible projects. Bus replacement funding is the most challenging capital funding for public transit operators.

The Capital Improvement Plan and Capital Budget for 2018/19 identify funding transit capital projects with; Public Transportation Modernization Improvement and Service Enhancement Account (PTMISEA) funds, California Transit Security Grant Program - California Transit Assistance Funds (CTSGP-CTAF), deferred State Transit Assistance (STA) funds, Federal Transit Administration (FTA) Section 5307 funds, Federal Transit Administration (FTA) Section 5339 funds and Congestion Mitigation and Air Quality (CMAQ) funds.

The Capital Improvement Plan includes a summary of projects and funding sources; the budget and project descriptions.

123

Western Placerville Interchange (WPI) – Park and Ride Project

Project No. 12-06 (6)

All work related to the full build out of a Park and Ride lot within the Western Placerville Interchange (WPI).

Environmental review will be incorporated in the City of Placerville scope of a supplemental Environmental Impact Report (EIR).

Potential 150 +/- will be located between the off ramp and Forni Road

Total Project Cost Engineers Estimate for full park and ride build out is $2,230,000.

COST SUMMARY (ESTIMATE) Adopted Budget

Western Placerville Interchange Park & Ride $2,865,620 Total Project Cost $2,865,620

FUNDING SOURCES

124 Maintenance Facility Equipment

Maintenance Facility

Project No. 13-05

The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. With the addition of the larger MCI Motor Coach busses, current tools and scaffolding type platform and lifts are needed to safely access the vehicles.

Also included in this project will be the purchase of a TIG welder.

This capital project will allow for the purchase of the following equipment;

• Socket Driver, T80 • Tank Top Lift, 13ft. • Work Platform, 7 step • Base Wide Aluminum Scaffold

COST SUMMARY (ESTIMATE) Adopted Budget

Maintenance Facility Equipment $22,500 Contingency 10% $ 1,125 Total Project Cost $23,625

FUNDING SOURCES

State Transit Assistance (STA) $23,625 Total Revenue $23,625

125

Metal Fabrication Tools

Maintenance Facility

Project No. 14-03

The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. The facility includes three (3) large bays and repair stations.

When a bus receives body damage maintenance staff contacts vendors to perform work. The acquisition of a vertical band saw, foot sheer, sheet metal brake, plasma cutter, heavy duty work benches and combination belt and disc sander allows staff to perform the fabrication of metal panels significantly reducing body damage repair costs.

COST SUMMARY (ESTIMATE) Adopted Budget

Vertical Band Saw $3,604 Foot Shear $1,723 Sheet Metal Brake $1,095 Plasma Cutter $1,590 Heavy Duty Work Benches $1,464 Combination Disc Sander $1,380 10% Contingency $1,087 Total Project Cost $11,942

FUNDING SOURCE

State Transit Assistance (STA) $11,942 Total Revenue $11,942

126

Park-and-Ride Parking Lot Maintenance

Project No. 15-08

The El Dorado County Transit Authority (El Dorado Transit) utilizes and maintains several Park-and-Ride locations throughout El Dorado County. General maintenance is done on a regular basis including landscaping services.

Normal wear and tear on these locations requires larger projects such as re-striping, asphalt repairs, curb repairs and other items on an as needed basis.

Included within this project element will be the needs of the El Dorado Hills Theater temporary parking lot.

COST SUMMARY (ESTIMATE) Adopted Budget

Park-and-Ride Parking Lot Maintenance $250,000 Total Project Cost $250,000

FUNDING SOURCE

State Transit Assistance (STA) $250,000 Total Revenue $250,000

127 Passenger Security Surveillance & Lighting - Bus Stops

Project No. 16-01 (3)

This project will include installation of security lighting and surveillance equipment at primary bus stops and transfer points for the local route service. The project will significantly enhance safety and security for transit passengers and property. The project proposes to install security cameras and/or lighting at the following locations, Central Park and Ride, Placerville Station, Cambridge Road Park and Ride, El Dorado Hills Park and Ride and the Victory Mine bus stop. Additional locations may be included depending on funding availability.

COST SUMMARY (ESTIMATE) Adopted Budget

Passenger Security Surveillance & Lighting - Bus Stops $293,539 Total Project Cost $293,539

FUNDING SOURCES

California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF FY 12/13) $124,854 California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF FY 11/12) $ 52,000 State Transit Assistance (STA) Funds $116,685 Total Revenue $293,539

128 Vehicle Replacement 5 Year Plan – Commuter

Project No. 17-02

The El Dorado County Transit Authority (El Dorado Transit) participated in a joint-procurement contract with the Yolo County Transportation District (YCTD). The contract expired in March 2014.

El Dorado Transit currently has five (5) 40’ Bluebird commuter buses that are no longer being supported by the manufacturer.

As the YCTD contract has expired, staff is currently working on a joint procurement to replace the existing Bluebird buses with the Motor Coach Industries (MCI) buses. The contract will require a commitment to funding in a five year plan.

FIVE (5) 40’ BLUEBIRD BUSUS

EDCTA # Vehicle Type Mileage As of 02/19/16 0601 2006 BlueBird Bus 219,571 0602 2006 BlueBird Bus 250,538 0603 2006 BlueBird Bus 238,217 0604 2006 BlueBird Bus 182,094 0605 2006 BlueBird Bus 181,921

FRAMEWORK FOR 5 YEAR FUNDING PLAN

Year 1 Year 3 Year 5 1 2 3 4 5 FY 2015/16 FTA Section 5307 $308,771 FY 2015/16 FTA Section 5339 $171,229 State Transit Assistance $120,000

FY 2016/17 FTA Section 5307 $308,771 FY 2015/16 FTA Section 5339 $171,229 State Transit Assistance $120,000

FY 2017/18 FTA Section 5307 $308,771 FY 2016/17 FTA Section 5339 $171,229 State Transit Assistance $120,000

FY 2018/19 FTA Section 5307 $308,771 FY 2016/17 FTA Section 5339 $171,229 State Transit Assistance $120,000

FY 2019/20 FTA Section 5307 $308,771 FY 2016/17 FTA Section 5339 $115,084 State Transit Assistance $176,145 $600,000 $600,000 $600,000 $600,000 $600,000

129 Bus Stop Improvements with new Shelter and Amenities on Upper Broadway, Placerville

Project No. 17-03

The El Dorado County Transit Authority (El Dorado Transit) operates a local fixed route service in the City of Placerville that includes stops on Broadway. Currently one (1) stop meets design standards on the south side.

El Dorado Transit recommends an advertising shelter with a schedule holder. This would meet El Dorado Transit design standards. The advertising program managed by El Dorado Transit provides shelter and bus stop maintenance and miscellaneous revenue. The shelter maintenance is performed by the third party advertising contractor saving the El Dorado Transit resources (staff time and funding).

Project will include the build-out of a bus turnout and the acquisition and installation of bus shelter, waste receptacle, wall schedule, tax, delivery and solar power if required.

COST SUMMARY (ESTIMATE) Adopted Budget

Bus Stop Improvements $150,509 Contingency 10% $ 15,505 Total Project Cost $166,014

FUNDING SOURCE

State Transit Assistance (STA) $166,014 Total Revenue $166,014

130 Maintenance Facility – Safety and Equipment

Project No. 17-05

The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. The facility includes three (3) large bays and repair stations to allow for multiple repairs to occur simultaneously.

It has been identified that several projects can be made to increase productivity as well as the addition of safety equipment.

COST SUMMARY (ESTIMATE) Adopted Budget

Cable Harness System $10,000 Oil Tank Relocation $ 3,000 Opacity Testing Machine $10,000 Pallet Racking System $25,000 Contingency (10%) $ 4,800 Total Project Cost $52,800

FUNDING SOURCES

State Transit Assistance (STA) $52,000 Total Revenue $52,000

131

Moderate Improvements to Administration Building

Project No. 18-01 (2)

Currently the gutter system on the administration building has the water from the roof drain directly onto the back cement pad area at the rear of the building. This needs to be redirected to prevent possible hazards.

There are numerous exterior incandescent lights around the administration building and the Central park and ride needing to be replaced with efficient LED lighting.

The vehicle entry gate into the bus parking lot malfunctions periodically due to a poor design and needs to be replaced.

There is a small cement pad on the west end of the administration building that needs to be expanded to allow for a small shed to house a vault wagon when not in use. The wagon currently is placed in the break room.

Additional maintenance projects as needed for FY 2017/18 2018/19.

COST SUMMARY (ESTIMATE) Adopted Budget

Admin Building Improvements $150,000 10% Contingency $ 15,000 Total Project Cost $165,000

FUNDING SOURCE

State Transit Assistance (STA) $165,000 Total Revenue $165,000

132

Bus Shelters Amenities

Project No. 18-02

El Dorado Transit staff is looking towards improving the amenities for current and future bus stop locations. In order to meet the needs in a timely manner, this project would allow for the purchase and planning of amenities such as shelters, benches, waste receptacles and solar energy panels etc.

COST SUMMARY (ESTIMATE) Adopted Budget

Admin Building Improvements $150,000 10% Contingency $ 15,000 Total Project Cost $165,000

FUNDING SOURCE

State Transit Assistance (STA) $165,000 Total Revenue $165,000

133

Administration / Maintenance Facility Equipment

Project No. 18-03

El Dorado Transit may have the need during the Fiscal Year 2016/17 to procure items considered incidental in nature, but are above the $500 threshold that designates an asset posted to the depreciation schedule. Examples of this would include the replacement of small office equipment/furniture and/or replacement of Maintenance equipment.

Adoption of the project and budget allows transit staff to procure small items in a timely manner with the least amount of inconvenience to the public and staff. Individual purchase orders for this project will be presented to the Board for approval if they exceed the $25,000 per purchase limit or if a budget increase is requested.

COST SUMMARY (ESTIMATE) Adopted Budget

Admin./Maintenance Facility Equipment $40,000 Total Project Cost $40,000

FUNDING SOURCES

State Transit Assistance (STA) $40,000 Total Revenue $40,000

134

Vehicle Replacement

Services: Local Fixed Route Bus Replacement

Project No. 18-04

El Dorado Transit is applying for a Federal Transit Administration (FTA) Section 5339 grant for the purchase of six (6) low-floor clean diesel transit buses for fiscal year 2017/18. These buses will replace the current fleet of 35’ BlueBird brand buses that are no longer supported by the manufacturer.

FIVE (5) 35’ BLUEBIRD BUSES

EDCTA # Vehicle Type Mileage As of 08/18/17 0606 2006 BlueBird Bus 208,434 0607 2006 BlueBird Bus 267,694 0608 2006 BlueBird Bus 219,197 0609 2006 BlueBird Bus 351,641 0610 2006 BlueBird Bus 326,018

COST SUMMARY (ESTIMATE) Adopted Budget

Six (6) Low-Floor Clean Diesel Transit Buses $ 2,800,000 Total Project Cost $ 2,800,000

FUNDING SOURCES

FTA Section 5339 $ 2,380,000 State Transit Assistance (STA) $ 420,000 Total Revenue $ 2,800,000

135

Collision Avoidance System

Project No. 18-05 (2)

The El Dorado County Transit Authority (El Dorado Transit) provides transportation within El Dorado and Sacramento counties in a variety of hazardous traffic conditions. Drivers engage in numerous hours of training throughout their employment on proper mirror usage and blind spot awareness to help reduce if not eliminate, the likelihood of being involved in collision with vehicles, bicyclists and pedestrians. Operating in urban environments, the risks significantly increase for potential pedestrian and bicycle conflicts.

The installation of a Collision Avoidance System (CAS) will enhance the safety of the general public, transit passengers and minimize damage to transit vehicles. It is also known as a pre- crash system, forward collision warning system, or collision mitigating system. It uses radar (all- weather) and sometimes laser and camera(s) (employing image recognition) to detect an imminent collision and provide a warning to the driver to take evasive action. A CAS will not replace the skill of a driver, but provide assistance to the driver to minimize collisions.

COST SUMMARY (ESTIMATE) Adopted Budget

Collison Avoidance System $234,350 Contingency 10% $ 23,435 Total Project Cost $257,785

FUNDING SOURCE

Proposition 1B California Transit Security Grant Program- California Transit Assistance Fund (CTSGP-CTAF)(Proposition 1B) (California) FY 15/16 $ 124,854 State Transit Assistance (STA) $ 132,931 Total Revenue $ 257,785

136

Radio System

Project No. 18-06 (2)

The El Dorado County Transit Authority (El Dorado Transit) utilizes a radio system to communicate between dispatch personnel and bus drivers. This project will upgrade the radio system to improve range and performance to cover all areas of bus service.

COST SUMMARY (ESTIMATE) Adopted Budget

Radio System $100,210 Contingency 10% $ 10,021 Total Project Cost $110,231

FUNDING SOURCES

Proposition 1B California Transit Security Grant Program - California Transit Assistance Fund (CTSGP-CTAF) (Proposition 1B) FY 16/17 $ 99,883 State Transit Assistance (STA) $ 10,348 Total Revenue $110,231

137

Fare Boxes

Project No. 18-07

The El Dorado County Transit Authority (El Dorado Transit) utilizes fare boxes to collect cash and scrip from passengers. The current manufacturer is no longer supporting the existing fare boxes that have been used for more than twenty (20) years.

This capital project will allow for the purchase of new fare boxes and floor stands.

COST SUMMARY (ESTIMATE) Adopted Budget

Fare Boxes $61,358 Contingency 10% $ 6,136 Total Project Cost $67,494

FUNDING SOURCES

State Transit Assistance (STA) $67,494 Total Revenue $67,494

138

IT Upgrade and Replacement 5-year plan

Project No. 19-01

The most recent assessment of the El Dorado County Transit Authority’s (El Dorado Transit) network in November 2017 yielded a 5-year IT plan to proactively replace IT network hardware and software according to its estimated life span. Included in this plan is desktops, laptops, servers, network equipment and software upgrades during Fiscal Year 2018/19 through Fiscal Year 2022/2023.

COST SUMMARY (ESTIMATE) Proposed Budget

IT Upgrade and Replacement Plan $127,850 10% Contingency $ 12,785 Total Project Cost $140,635

FUNDING SOURCES

State Transit Assistance (STA) $140,635 Total Revenue $140,635

139

Pollock Pines Safeway Bus Stop Improvements

Project No. 19-02

The El Dorado County Transit Authority (El Dorado Transit) uses a designated bus stop located on the Pony Express Trail directly in front of the Safeway Plaza Shopping Center in Pollock Pines. This bus stop consists of a stand-alone concrete pad with shelter and dirt pathways.

This project will include installing a bus bay constructed of concrete, increasing the size of the concrete pad for the shelter, adding sidewalk and curbing to meet Americans with Disabilities (ADA) minimum standards, lighting and security cameras.

COST SUMMARY (ESTIMATE) Proposed Budget

Safeway Bus Stop Improvements $ 156,418 Contingency (10%) $ 15,642 Total Project Estimate $ 172,060

FUNDING SOURCES State Transit Assistance (STA) $ 172,060 Total Revenue $ 172,060

140

Administration Building Safety Improvements

Project No. 19-03

The El Dorado County Transit Authority (El Dorado Transit) understands the most important asset is its employees. Being proactive will reduce potential threats. Following recent trends of violence in the workplace, a walk through assessment was completed by two (2) deputies from the El Dorado County Sheriff’s Department and Office of Emergency Services. As a result, the Administration Building Safety Improvement will enhance the overall employee safety and security and address opportunities within the facility.

El Dorado Transit will install one (1) cashiers window in the reception area; install three (3) panic alarms (1 in dispatch and 2 in the reception area); install two (2) exterior windows in two (2) offices and one (1) sliding window connecting two (2) offices. Installing the improvements will allow for safer and more secure interactions from external and internal customers. The enclosed windows with addition of panic alarms will limit exposure to physical threat and allow a quicker response from emergency services. The added windows will allow for an added security measure and an extra escape route if other egress routes are not accessible.

COST SUMMARY (ESTIMATE) Proposed Budget

Equipment and Installation of two (2) exterior windows $ 11,000 Equipment and Installation of three (3) panic switches $ 2,000 Purchase and Installation of two (1) cashier windows $ 6,000 Contingency 15% $ 3,150 Total Project Estimate $ 24,150

FUNDING SOURCES State Transit Assistance (STA) $ 24,150 Total Revenue $ 24,150

141 El Dorado County Transit Authority Final Capital Improvement Plan Budget

Approved Capital Projects Beginning Balance as of 12/31/2017 Budget Deferred STA* FTA Section 5307 FTA Section 5339 PTMISEA 10/11 CTSGP-CTAF CMAQ Status Priority CIP Project Number Project Description $3,942,311 $686,430 $800,000 $1,430,620 $400,708 $1,100,000

ACTIVE 1A 12-06 Western Placerville Interchange (WPI) Park and Ride $2,865,620 $335,000 $1,430,620 $1,100,000

ACTIVE 1B 13-05 Maintenance Facility Equipment $23,625 $23,625

ACTIVE 1C 15-08 Park-and-Ride Parking Lot Maintenance $250,000 $250,000

ACTIVE 2A 16-01 Passenger Security Surveillance & Lighting - Bus Stops $293,539 $116,685 $176,854

ACTIVE 1D 17-02 Vehicle Replacement 5 Year Plan - Commuter $3,000,000 $656,145 $1,543,855 $800,000

ACTIVE 1E 17-05 Maintenance Facility - Safety and Equipment $52,000 $52,000

ACTIVE 2B 18-03 Administration / Maintenance Facility Equipment $40,000 $40,000

ACTIVE 3A 18-05 Collision Avoidance Syatem $257,785 $158,785 $99,000

ACTIVE 3B 18-07 Farebox Replacement $67,494 $67,494

PLANNED 5A 14-03 Metal Fabrication Tools $11,942 $11,942

PLANNED 8A 17-03 Bus Stop Improvements - Upper Broadway $166,014 $166,014

PLANNED 3C 18-01 Moderate Improvements to Administration Building $165,000 $165,000

PLANNED 1F 18-02 Bus Shelter Amenities $165,000 $165,000

PLANNED 1G 18-04 Vehicle Replacement - Local Fixed Route - Gillig $2,800,000 $420,000 $2,380,000

PLANNED 3C 18-06 Radio System $124,854 $124,854

PLANNED 1H 19-01 IT Upgrade and Replacement 5 Year Plan $140,635 $140,635

PLANNED 5B 19-02 Pollock Pines Safeway Bus Stop Improvements $172,060 $172,060

PLANNED 5C 19-03 Administration Building Safetyt Improvements $24,150 $24,150

Project Totals $10,619,718 $2,964,535 $1,543,855 $3,180,000 $1,430,620 $400,708 $1,100,000

Remaining Funds Available $977,776 -$857,425 -$2,380,000 $0 $0 $0

Priority - Key Code

1 = Active project, Work In Progress, projected completion undetermined *Per FY 2016/17 Audited Financials minus first six month expenses FY 201 2 = Active project, Work In Progress, projected completion in FY 2017/18 3 = Active project, Work In Progress, projected completion during Fiscal Year 2018/19 4 = Funding in place, pending Specifications and Purchase Order 5 = Funding in place, pending staff management availability 6 = Funding received, Project ongoing 7 = Pending completion of Phase I 8 = Pending Funding 142 AGENDA ITEM 3 A Information Item

MEMORANDUM

DATE: March 1, 2018

TO: El Dorado County Transit Authority

FROM: Scott Ousley, Operations Manager

SUBJECT: 2017 Safe Driving Awards Recipients

REQUESTED ACTION: BY MOTION, No Action Required Information Item Only

BACKGROUND

On a yearly or 2,000 hour basis, safe driving awards are presented to eligible El Dorado County Transit Authority (El Dorado Transit) Transit Operators who were not involved in on-the-job moving violations or chargeable accidents.

These Transit Operators have demonstrated exceptional driving skill and have consistently provided safe transport for members of the general public, seniors, persons with disabilities and students. El Dorado Transit services include public and contracted routes within and between the County of El Dorado; City of Placerville; Sacramento County; City of Folsom and City of Sacramento. El Dorado Transit drivers operate daily on paved, unpaved and gravel roads, state highways and the urban downtown Sacramento corridor. The Safe Driving Award program provides an opportunity to acknowledge those who consistently provide safe passenger transport.

El Dorado Transit operators are certified and licensed to operate all fleet vehicles including minivans, 16-27 passenger buses, and 37-57 passenger diesel-powered commuter coaches with air brakes. These professional operators are trained on all routes and can successfully transition from commuter routes to local routes as needed. In FY 16/17 El Dorado Transit operators provided 382,408 passenger trips, traveled 1,136,392 miles in revenue service and clocked 52,594 in-service driving hours.

DISCUSSION

El Dorado Transit is pleased to present thirty-one (31) safe driving awards to Transit Operators who met the criteria for the 2017 Safe Driving Award program. Of special note, El Dorado Transit recognizes Transit Operators who earn consecutive annual safe driving awards.

El Dorado County Transit Authority March 1, 2018 Agenda

143 El Dorado Transit management is proud of the caliber of all Transit Operators and will formally recognize each 2017 Safe Driving Award recipient at the annual all staff training session on Saturday, May 19, 2018.

2017 Safe Driving Award Recipients:

1 Year of Safe Driving Joe Achterberg Thomas Bluhm Greg Brookshire Wendy Cook Steve Kubat Michael Liles Julie Lirette Robert Maxwell Aaron Paxton Kyle Philbrick Chris Shelton Scott Stone Jeff Vernon

2 Year of Safe Driving Jerry Bowman Mike Koenig Charles Murphy Stephen Powell Denyse Provost Jayson Ravens Gabriel Schranz Chris Stoeckle

3 Years of Safe Driving Arthur Laarveld Jean Staples Ken Umphred

4 Years of Safe Driving David DeWolf David Scheuffele

6 Years of Safe Driving Jim Hunt

8 Years of Safe Driving Jeff Means Bob Nobriga

9 Years of Safe Driving Tom House

10 Years of Safe Driving Brad Goode

El Dorado County Transit Authority March 1, 2018 Agenda

144