Training New Acquisitions and Collection Development Librarians: Some Technical and Philosophical Guideposts Antje Mays Winthrop University, [email protected]

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Training New Acquisitions and Collection Development Librarians: Some Technical and Philosophical Guideposts Antje Mays Winthrop University, Antjemays@Uky.Edu View metadata, citation and similar papers at core.ac.uk brought to you by CORE provided by Winthrop University Winthrop University Digital Commons @ Winthrop University Dacus Library Faculty Publications Ida Jane Dacus Library 6-2005 Training New Acquisitions and Collection Development Librarians: Some Technical and Philosophical Guideposts Antje Mays Winthrop University, [email protected] Follow this and additional works at: https://digitalcommons.winthrop.edu/dacus_facpub Part of the Library and Information Science Commons Publisher Citation Mays, Antje. “Training New Acquisitions and Collection Development Librarians: Some Technical and Philosophical Guideposts”. Against the Grain, vol.17:no.3 (June 2005), pp.38-41. Special issue on training and mentoring new librarians. This Article is brought to you for free and open access by the Ida Jane Dacus Library at Digital Commons @ Winthrop University. It has been accepted for inclusion in Dacus Library Faculty Publications by an authorized administrator of Digital Commons @ Winthrop University. For more information, please contact [email protected]. Training New Acq1UI.isifions anJ CoRRection JDevelio]p>men£ Lil6rariansg Some Technical anJ Philioso]p>hicali G1UI.iJe]p>os£s by Antj e Mays (Head of Monograph & AV Acquisitions, Winthrop University, Rock Hill, South Carolina) <[email protected]> I. Coming into the field Some Best Practices For Training Acquisitions L ibrarians Coming into acquisitions/collection development is an exciting time Since new librarians come with varying degrees of prior knowledge for newly minted librarians and librarians switching from other areas and initiative, the amount of in-depth time and hands-on train ing should alike. Acquisitions and collection development are the hub where edu­ be tailored to the new librarian's pre-existing knowledge and learning cation, cwTiculum analysis, needs assessment, business, and technology style. Training acquisitions librarians entails showing them the way ini­ come together, combining the business and intellectual worlds. To suc­ tially by introducing them to the library's workflow, giving them a feel ceed, acquisitions and collection development librarians must be able to for the library's vendor base, and encouraging them to meet with other interact with a vast variety of people with differing perspectives and work areas' staff to get a sense of how the functions and workflow interrelate styles, organize and complete multiple projects on time and on budget, library-wide. It is a challenge to teach workflow organization and project pace purchasing within the fiscal-year calendar, have a good grasp of management, and it is equally difficult to instill the sense of fairness users' needs and interest, and - in the academic setting - understand needed to be an effective and impartial supervisor. Before hiring new the programs being supported and stay ahead of programs' creation, ex­ acquisitions librarians it is a good idea to ask them about their manage­ pansion, changes, certification, and (re)accreditation. ment style/philosophy. Many people enter Librarianship with a broad mix of prior experi­ A crucial part of bringing someone on board is reviewing the fund ence. The new librarians may come into acquisitions/collection devel­ structure, financial reporting, and acquisitions system, as well as opment right out of graduate school with little or no prior work experi­ making the new librarian aware of important dates such as ordering ence, or they may come from other areas of librarianship. Some make deadlines, program review/accreditation calendars, recurring reports the transition from acquisitions support staff. There are those who come and their due dates, and calendar of staff-evaluation due dates. A to librarianship with experience from a broad range of other fields. Some complete departmental procedures manual for the new librarian to incoming acquisitions/collection development librarians have experience study is another excellent introduction to all the organization-spe­ with supervision, accounting, marketing, vendor relations, customer ser­ cific aspects that the new librarian will need to learn. This type of vice, and systems/e-business tools; others do not. While all new acquisi­ documentation provides an in-depth in troduction to the organization­ tions and collection development librarians have the fou ndation of the specific workflow, shows how the acquisitions system is used, and professional degree, graduate programs in librarianship differ in empha­ other specifics. The manual serves as an excellent tutoria l for the sis on thc01y and practice. Some students will choose theoretical courses librarian to refer to at any ti me, and the new person can study it in a as their electives while others will choose independent studies or a pro­ self-paced manner while taking on the actual work. In tandem with fessional internship for the elective library-course credits. As a result, no providing new acquisitions librarians with documentation on depart­ two new librarians' experiences are alike, and training needs for acquisi­ mental workflow, it is equally important to be avai lable as a resource tions and collection development librarians vary greatly as a result of person for any follow-up questions. A new librarian will inevitably these differences. need further clarification of anything that is commonly understood A certain degree of autonomy and judgment is expected at the in-house but not necessari ly fa miliar to an incoming new person. Of­ professional level. The urge to guide a new librarian's every step can ten, new ideas will arise from internalizing the documented proce­ be very tempting, but doing so can also stifle the new librarian's dures and engaging in the departmental work. New acquisitions li­ growth. Especially in the beginning, it is important to refrain from brarians should also be encouraged to obtain specific hands-on pulling them into too many competing directions lest they become information from their support sta ff who are the closest to certain discouraged. It is better to assess the new librarian's work by out­ tasks. The mix of initially sharing deadlines and organizational spe­ comes in clearly defined task areas. Balance is best achieved by show­ cifics, procedures documentation, a climate of continued openness, ing the new librarians the way initially and then being available as a and being accessible as a resource person for follow-up information resource person in areas such as specifics about the library system, is immensely helpful as the new librarians make the organization's specific organizational history about academic programs and vendor aspects, deadlines, and needs their own. relationships, but giving them enough space to grow and develop their own style. Training should be focused on skills such as techni­ III. W hat Collection Development L ibrarians cal expertise and specific aspects of the organi zati on 's needs; Need For Success mentoring should be geared toward the librarian's long-term profes­ There are two types of collection development librarians: ( 1) the di­ sional growth. rector of collection development who oversees collection development II. W hat Acquisitions Librarians Need For Success for the entire library (or all libraries within a large system of specialized and/or regional libraries), and (2) the subject specialist whose role is It is crucial for acquisitions librarians to understand busi ness func­ collecting in specific subject areas. Collection development directors tions. Rurming an acquisitions department is very similar to managing a must understand the institution's intellectual, technological, budgetary, corporate purchasing department. In today's automated environment, ac­ and political big picture. They should have an innate abi lity to un­ quisitions librarians also need to be technology-savvy and have the ca­ derstand the spectrum of knowledge taught by the university and pacity to learn the library's acquisitions system functions and its data­ should be able to build relationships and open communication lines analysis capabilities; w1derstanding e-business tools is also helpful for with the rest of the university to know when programs are changing speeding up purchasing and invoicing transactions. Acquisitions librar­ and/or coming up for (re)accreditation. This person should have broad ians generally supervise other personnel. The best temperament for suc­ strateg ic-planning skills and flexible leadership ability to work cess in acquisitions is an innate sense of time and knowing how to orga­ collaboratively with the many other library areas and constituencies nize workfl ow to maximize efficiency and timeliness. Fairness, outside of the library. Subject specialists need the ability to work impartiality, and ability to delegate are needed to be a good supervisor closely with a teaching unit in a ll ways in order to stay abreast of the rather than a micromanager. Finally, negotiating and other social skills programs' ongoing development and transformation. are needed for dealing with vendors, library constituencies, and prepar­ ing RFPs for bids. continued 011 page 40 38 Against the Grain I June 2005 <http: Il www. against-the-grain. com> Library selectors often struggle with scheduling their materials selec­ Training ~ew Acquisitions and Collection ... tion amidst their other- always constant - duties in reference, biblio­ !im11 page 38 graphic instruction, and interlibrary loan. While the perspective of ac­ quisitions
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