Board of Directors Regular Meeting Notice Thursday, August 8Th

0 ZONE A

Gary Hageman – Hilton San Jose & Towers*

John Southwell - San Jose Marriott *

Dan McGowan– The Fairmont San Jose *

Yves Hansel- Hotel De Anza

Sherrie Carreno– Hyatt Place

Stephen Sanatana – The Westin San Jose

Wes Santos- AC by Marriott San Jose

Randy Zimmerman – Four Points Sheraton Downtown

Mike Chu- Arena Hotel Board of Directors Regular Meeting Notice ZONE B th Tanya Fleming– Holiday Inn San Jose Airport* Thursday, August 8 , 2019 8:30 a.m.

Open– Extended Stay America SJ Airport VIP Room - Team San Jose

Misoon Kong – DoubleTree by Hilton San Jose* 408 Almaden Blvd. San Jose, CA 95110 John McEntee– Hyatt House SJ/ Silicon Valley* Minutes Allen Anderson - Wyndham Garden SJ Airport

Open– Extended Stay America SJ Downtown I. – 8:38am Gary Hageman CALL TO ORDER/INTRODUCTION Sanjiv Gupta- Courtyard Marriott San Jose Airport

Billy Mendez– Four Points by Sheraton SJ Airport II. Attendees:

Jordan Muchk – E Z 8 #1, San Jose Board Members: John Southwell, San Jose Marriott; Brent Gaines, Hotel Valencia; Rhoda Balbas – Fairfield Inn & Suites SJ Airport

Ryan Davis– Staybridge Suites San Jose Misoon Kong, DoubleTree San Jose; Dan McGowan, Fairmont; Jeff Carpenter, Hayes Luis Robles – Homewood Suites by Hilton Airport

Alex Martinez– La Quinta Inn San Jose Airport Mansion; Gary Hageman, Hilton San Jose; Stephen Santana; The Westin, Wes Santos,

David Oskiouan – E Z 8 Motel #2, San Jose AC Marriott; Michelle Govan, AC Marriott. Brian Morgan- Residence Inn Marriott/ Springhill St

Pete Horoszko- Country Inn & Suites SJ Airport Team San Jose Staff: Matthew Martinucci, VP of Sales & Destination Services; Ben

ZONE C Roschke, Director of Research and Strategic Development; Becky Gile, Tradeshow & Brent Gaines – Hotel Valencia Santana Row*

Jeff Carpenter – Hayes Mansion Registration Sr. Manager; Swarup Bawal, Controller; Naresh Kapahi, Director of Manesh Panbhal– Motel 6 San Jose South

Hector Escobida– Residence Inn San Jose South Finance; John Barros, Administrative Assistant

Jesika Jones- Residence Inn- Campbell III. PUBLIC COMMENT Eric Covotta – Extended Stay SJ Edenvale South

Houman Mobasher– Extended Stay America San Jose A. Public comment for ALL items on or not otherwise on the Agenda. Norma Ruiz – Towneplace Suites SJ Cupertino

Gordon Mattox– Hampton Inn & Suites San Jose IV. INFORMATION ITEM

Billie Jo Garcia- Aloft Santa Clara

Mariam Georgi- Aloft SJ Cupertino A. Anti-Trust Guidelines - Gary Hageman

Maryann Neverida- Courtyard SJ N. Silicon Valley V. ACTION ITEMS AND DISCUSSION TOPICS Santa Corval- Extended Stay SJ Santa Clara

Sam Bentaib- Wyndham Garden Hotel SJ SV th A. Review and Approval of June 13 , 2019 minutes STAFF th Karolyn Kirchgesler – Chief Executive Officer The June 13 , 2019 minutes will be reviewed and discussed. Gary

John LaFortune– Chief Operating Officer

Janette Sutton– Chief Financial Officer Hageman asked for a motion to approve, John Southwell motioned; Dan

Laura Chmielewski- VP Marketing & Communications McGowan seconded; Five voting members approved. Matthew Martinucci- VP of Sales & Destination Services

Open -- Director of Sales & Destination Services B. Review May Financials- The May 2019 SJHI financials will be reviewed Ben Roschke -- Director of Research & Strategic

Development and discussed. Gabe Valentin - Associate Dir. Of Sales & Destination services Naresh K. reviewed May 2019 SJHI financials. Gary Hageman asked for Naresh Kapahi – Director of Finance a motion to approve, Dan McGowan motioned, John Southwell Becky Gile – Trade Show & Registration Sr. Manager John Barros – Administrative Assistant seconded; Five voting members approved. *Voting Member . BROWN ACT: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting notify Gary Hageman at 408-947-4455 at least 48 hours prior to the meeting.

NOTICE TO THE PUBLIC: You are welcome and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description and staff recommendations; however, the Board of Directors may take action other than what is recommended.

ZONE A Gary Hageman – Hilton San Jose & Towers* John Southwell - San Jose Marriott * Dan McGowan – The Fairmont San Jose * Yves Hansel - Hotel De Anza Sherrie Carreno– Hyatt Place Stephen Sanatana – The Westin San Jose Wes Santos - AC by Marriott San Jose

Randy Zimmerman – Four Points Sheraton Downtown Mike Chu - Arena Hotel Board of Directors Regular Meeting Notice ZONE B th Tanya Fleming– Holiday Inn San Jose Airport* Thursday, August 8 , 2019 8:30 a.m. Open– Extended Stay America SJ Airport VIP Room - Team San Jose Misoon Kong – DoubleTree by Hilton San Jose* 408 Almaden Blvd. San Jose, CA 95110 John McEntee – Hyatt House SJ/ Silicon Valley* Minutes CONT. Allen Anderson - Wyndham Garden SJ Airport Open– Extende d Stay America SJ Downtown C. Review June Financials- The June 2019 SJHI Financial will be reviewed Sanjiv Gupta- Courtyard Marriott San Jose Airport Billy Mendez – Four Points by Sheraton SJ Airport and discussed. Jordan Muchk – E Z 8 #1, San Jose Naresh K. reviewed June 2019 SJHI financials. Gary Hageman asked Rhoda Balbas – Fairfield Inn & Suites SJ Airport Ryan Davis – Staybridge Suites San Jose for a motion to approve, Brent Gaines motioned, Dan McGowan Luis Robl es – Homewood Suites by Hilton Airport Alex Martinez– La Quinta Inn San Jose Airport seconded; Five voting members approved. David Oskiouan – E Z 8 Motel #2, San Jose Brian Morgan - Residence Inn Marriott/ Springhill St D. HBID Subsidy Request, Review, and Approval Pete Horoszko - Country Inn & Suites SJ Airport HBID Subsidy request will be reviewed, discussed, and considered for ZONE C Brent Gaines – Hotel Valencia Santana Row* approval. Matthew Martinucci presented a subsidy request on behalf of Philip Jeff Carpenter – Hayes Mansion

Manesh Panbhal– Motel 6 San Jose South Lau $15,000 for San Jose Jazz Festival 2019. Hector Escobida – Residence Inn San Jose South Jesika Jones - Residence Inn- Campbell Gary Hageman asked for a motion to Approve, John Southwell Seconded, Eric Covotta – Extended Stay SJ Edenvale South Five voting members approved. Board members requesting we audit and clean Houman Mobasher– Extended Stay America San Jose Norma Ruiz– Towneplace Suites SJ Cupertino all CVB backstops. This will be followed up & discussed in the next meeting. Gordon Mattox – Hampton Inn & Suites San Jose Billie Jo Garcia - Aloft Santa Clara E. HBID Subsidy Request, Review, and Approval Mariam Georgi - Aloft SJ Cupertino Maryann Neverida- Courtyard SJ N. Silicon Valley HBID Subsidy request will be reviewed, discussed, and considered for Santa Corval - Extended Stay SJ Santa Clara Sam Bentaib- Wyndham Garden Hotel SJ SV approval. Matthew Martinucci presented a subsidy request on behalf of Paula

STAFF Zimmer $50,000 for Oculus Connect 2019. Karolyn Kirchgesler – Chief Executive Officer John LaFortune – Chief Operating Officer Gary Hageman asked for a motion to Approve, John Southwell Seconded, Janette Sutton – Chief Financial Officer Laura Chmielewski - VP Marketing & Communications Five voting members approved. Matthew Martinucci- VP of Sales & Destination Services Open -- Director of Sales & Destination Services F. HBID Subsidy Request, Review, and Approval Ben Roschke -- Director of Research & Strategic HBID Subsidy request will be reviewed, discussed, and considered for Development Gabe Valentin - Associate Dir. Of Sales & Destination approval. Matthew Martinucci presented a subsidy request on behalf of Paula services Naresh Kapahi – Director of Finance Zimmer $115,000 for Intuit Quickbooks Connect 2021. Becky G ile – Trade Show & Registration Sr. Manager John Barros – Administrative Assistant Gary Hageman asked for a motion to Approve, Dan McGowan Seconded, *Voting Member Five voting members approved.

BROWN ACT: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting notify Gary Hageman at 408-947-4455 at least 48 hours prior to the meeting. NOTICE TO THE PUBLIC: You are welcome and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description and staff recommendations; however, the Board of Directors may take action other than what is recommended.

Randy Zimmerman – Four Points Sheraton Downtown Mike Chu - Arena Hotel Board of Directors Regular Meeting Notice ZONE B th Tanya Fleming– Holiday Inn San Jose Airport* Thursday, August 8 , 2019 8:30 a.m. Open– Extended Stay America SJ Airport VIP Room - Team San Jose Misoon Kong – DoubleTree by Hilton San Jose* 408 Almaden Blvd. San Jose, CA 95110 John McEntee – Hyatt House SJ/ Silicon Valley* Minutes CONT. Allen Anderson - Wyndham Garden SJ Airport Open– Extende d Stay America SJ Downtown G. HBID Subsidy Request, Review, and Approval Sanjiv Gupta- Courtyard Marriott San Jose Airport Billy Mendez – Four Points by Sheraton SJ Airport HBID Subsidy request will be reviewed, discussed, and considered for Jordan Muchk – E Z 8 #1, San Jose approval. Matthew Martinucci presented a subsidy request on behalf of Paula Rhoda Balbas – Fairfield Inn & Suites SJ Airport Ryan Davis – Staybridge Suites San Jose Zimmer $50,000 for Facebook F8 2020. Luis Robl es – Homewood Suites by Hilton Airport Alex Martinez– La Quinta Inn San Jose Airport Gary Hageman asked for a motion to Approve, John Southwell Seconded, David Oskiouan – E Z 8 Motel #2, San Jose Brian Morgan - Residence Inn Marriott/ Springhill St Five voting members approved. Pete Horoszko - Country Inn & Suites SJ Airport H. HBID Subsidy Request, Review, and Approval ZONE C Brent Gaines – Hotel Valencia Santana Row* HBID Subsidy request will be reviewed, discussed, and considered for Jeff Carpenter – Hayes Mansion

Manesh Panbhal– Motel 6 San Jose South approval. Matthew Martinucci presented a subsidy request on behalf of Paula Hector Escobida – Residence Inn San Jose South Jesika Jones - Residence Inn- Campbell Zimmer $50,000 for Facebook F8 2021. Eric Covotta – Extended Stay SJ Edenvale South Gary Hageman asked for a motion to Approve, John Southwell Seconded, Houman Mobasher– Extended Stay America San Jose Norma Ruiz– Towneplace Suites SJ Cupertino Five voting members approved. Gordon Mattox – Hampton Inn & Suites San Jose Billie Jo Garcia - Aloft Santa Clara I. HBID Subsidy Request, Review, and Approval Mariam Georgi - Aloft SJ Cupertino Maryann Neverida- Courtyard SJ N. Silicon Valley HBID Subsidy request will be reviewed, discussed, and considered for Santa Corval - Extended Stay SJ Santa Clara Sam Bentaib- Wyndham Garden Hotel SJ SV approval. Matthew Martinucci presented a subsidy request on behalf of Paula

STAFF Zimmer $80,000 for a Confidential group 2020. Karolyn Kirchgesler – Chief Executive Officer John LaFortune – Chief Operating Officer Gary Hageman asked for a motion to Approve, John Southwell Seconded, Janette Sutton – Chief Financial Officer Laura Chmielewski- VP Marketing & Communications Five voting members approved.

Matthew Martinucci- VP of Sales & Destination Services Open -- Director of Sales & Destination Services J. HBID Subsidy Request, Review, and Approval Ben Roschke -- Director of Research & Strategic HBID Subsidy request will be reviewed, discussed, and considered for Development Gabe Valentin - Associate Dir. Of Sales & Destination approval. Matthew Martinucci presented a subsidy request on behalf of Paula services Naresh Kapahi – Director of Finance Zimmer $140,000 for FanimeCon 2020. Becky Gile – Trade Show & Registration Sr. Manager John Barros – Administrative Assistant Gary Hageman asked for a motion to Approve, John Southwell Seconded, *Voting Member Five voting members approved.

BROWN ACT: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular

meeting. Action may not be taken on items not posted on the agenda. Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting notify Gary Hageman at 408-947-4455 at least 48 hours prior to the meeting. NOTICE TO THE PUBLIC: You are welcome and encourage to participate in this meeting. Public comment is taken (3 minutes maximum per person) on items listed on the agenda when they are called. Public comment on items not listed on the agenda will be heard at the meeting as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select one or two speakers to represent the opinion of the group. The order of Agenda items is listed for reference and may be taken in any order deemed appropriate by the Board of Directors. The Agenda provides a general description and staff recommendations; however, the Board of Directors may take action other than what is recommended.

Randy Zimmerman – Four Points Sheraton Downtown Mike Chu - Arena Hotel ZONE B Board of Directors Regular Meeting Notice th Tanya Fleming– Holiday Inn San Jose Airport* Thursday, August 8 , 2019 8:30 a.m. Open– Extended Stay America SJ Airport VIP Room - Team San Jose Misoon Kong – DoubleTree by Hilton San Jose* 408 Almaden Blvd. San Jose, CA 95110 John McEntee – Hyatt House SJ/ Silicon Valley* Minutes CONT. Allen Anderson - Wyndham Garden SJ Airport Open– Extende d Stay America SJ Downtown K. HBID Subsidy Request, Re-vote and Approval Sanjiv Gupta- Courtyard Marriott San Jose Airport Billy Mendez – Four Points by Sheraton SJ Airport HBID Subsidy request will be reviewed, discussed, and considered for Jordan Muchk – E Z 8 #1, San Jose approval. Matthew Martinucci presented a subsidy request re-vote on behalf Rhoda Balbas – Fairfield Inn & Suites SJ Airport Ryan Davis – Staybridge Suites San Jose of Gabriel Valentin $25,000 for CLEO 2019 as they not reach room night Luis Robl es – Homewood Suites by Hilton Airport Alex Martinez– La Quinta Inn San Jose Airport pick-up. Gary Hageman asked for a motion to Approve, John Southwell David Oskiouan – E Z 8 Motel #2, San Jose Brian Morgan - Residence Inn Marriott/ Springhill St Seconded, Five voting members approved. Pete Horoszko - Country Inn & Suites SJ Airport L. HBID Request Summary Additional Comments ZONE C Brent Gaines – Hotel Valencia Santana Row* Board members are requesting HBID fund balance over to past 4 years. Jeff Carpenter – Hayes Mansion

Manesh Panbhal– Motel 6 San Jose South Board suggest spending the money to bring business in and spend on the Hector Escobida – Residence Inn San Jose South Jesika Jones - Residence Inn- Campbell clients. In addition to CVB backstops outstanding balances to be Eric Covotta – Extended Stay SJ Edenvale South added to next month’s agenda, Matthew suggests we add new strategies Houman Mobasher– Extended Stay America San Jose Norma Ruiz– Towneplace Suites SJ Cupertino on how we can use HBID Money to next month’s meeting agenda. Gordon Mattox – Hampton Inn & Suites San Jose Billie Jo Garcia - Aloft Santa Clara M. Review Recent and upcoming Events Mariam Georgi - Aloft SJ Cupertino Maryann Neverida- Courtyard SJ N. Silicon Valley Becky Gile to review Recent and Upcoming Events: Cvent & CEMA Santa Corval - Extended Stay SJ Santa Clara Sam Bentaib- Wyndham Garden Hotel SJ SV Upcoming ASAE, CAlSAE, Chicago’s Association Meet up, Ad in the Daily,

STAFF Connect Market Place tote bag sponsor, IMEX. Karolyn Kirchgesler – Chief Executive Officer John LaFortune – Chief Operating Officer Becky Gile presented a request for proposed roll-over funds Janette Sutton – Chief Financial Officer Laura Chmielewski - VP Marketing & Communications of $100,000 for PCMA activation in partnership with SF Travel. Matthew Martinucci- VP of Sales & Destination Services Open -- Director of Sales & Destination Services Gary Hageman asked for a motion to Approve, Dan McGowan Seconded, Ben Roschke -- Director of Research & Strategic Five voting members approved. Development Gabe Valentin - Associate Dir. Of Sales & Destination N. Next meeting date will be advised by John Barros. services Naresh Kapahi – Director of Finance VI. ADJORNMEMT OF BOARD MEETING 9:38am Becky Gile – Trade Show & Registration Sr. Manager John Barros – Administrative Assistant *Voting Member