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VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab

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VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab Dhobi Ghat TERMS & CONDITIONS FOR PURCHASES / PROCUREMENTS UNDER TENDERING / BIDDING: Firm Name: M/s__________________________________________________________________________________ NIC Proprietor Name:______________________________ #._____________________________________ NTN #:_______________________________________ Sales Tax #.____________________________ Address:_____________________________________________________________________________ Ph. #:__________________Cell # ______________ Conditions: 1- General i. Any offer which is not received as per terms and conditions of the tender enquiry is liable to be ignored. No offer shall be considered if: a. Received without earnest money. b. It is received after the time and date fixed for its receipt. c. The tender is unsigned d. The offer is ambiguous e. The offer is conditional f. The offer is from a black listed firm. g. The offer is received by fax or e-mail h. Offer received with shorter validity than required. i. The offer is not conforming to specifications indicated in the tender enquiry. j. The tender documents are not signed by the supplier or his authorized person(s). ii. Offer must remain valid for at least 90 days from the date of opening the tender. iii. The covering letter should indicate particulars of tender, and date of opening. The envelope must be properly sealed. iv. The purchaser reserves the right to purchase full or part or ignore / scrap / cancel the tender without assigning any reason(s). The earnest money / security shall be forfeited if: a. The acceptance of tender is not issued during the validity period by the successful bidder within stipulated time period. Address: Opposite B.C Tower Jinnah Colony Faisalabad Tel No.041-9201121; [email protected] Page 1 1 of 4 VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab Dhobi Ghat b. The offer is withdrawn, amended or revised during the validity period of the offer without approval of the buyer. c. The contractor fails to execute the contract strictly in accordance with term and condition of the tender. v. The tenderer shall enclose catalogues / leaflets / literature and other technical information, if any, in respect of items offered by him. vi. The contractor will be responsible for the free replacement of items if the same is found to be substandard by the purchaser and or at variance with the specifications given in the tender enquiry. Items offered of a specification superior to the one specified in the tender enquiry may be accepted by the purchaser. vii. Where offers have been invited for specified brands, offers of other brands shall not be acceptable. viii. Items should be brand new and in original manufacturers packing. ix. One year free service and supply of spare parts must be guaranteed by the bidder. x. The tenderer should indicate their National Income Tax & Sales Tax Number. xi. The tenderer will produce documents if required by purchaser to ensure that store supplied is brand new and in original packing of manufacturer. xii. The quoted price should clearly indicate whether it includes taxes or not. xiii. The purchaser is entitled to deduct all prevailing taxes. xiv. 2. Evaluation of Bid(s): Bids shall be evaluated (technically and financially) on item wise basis. The technical Bid will be opened first if bid technically qualified then Financial Bid will be open. 3. Technical Advice The VTI Dhobi Ghat may seek technical advice for vetting tender offers from any person having appropriate knowledge / experience in the relevant field. 4. Bids will be evaluated in term of technically and financially. The Purchaser has the liberty to reject the lowest bidder if the quoted material has been found the low quality and not fulfilling the required results, which are expected for better quality results. 5. Delivery of Items Items must be delivered in 30 days after issuance of purchase order. In case of Failure of delivery per day penalty will be imposed. 6. Inspection of Items Inspection of the delivered item shall be conducted by purchase committee, which has a technical member especially for this particular purchase, before its acceptance. 7. Payment to the Contractors i. Payment of the amount will be made through crossed cheques to the supplier against invoice submitted to the Principal VTI after 100% completion of delivery, installation / commissioning and satisfactory performance. President BOM / Principal VTI will determine the status of the completion of supply and issue instructions for payment. ii. No advance payment will be made. Address: Opposite B.C Tower Jinnah Colony Faisalabad Tel No.041-9201121; [email protected] Page 2 2 of 4 VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab Dhobi Ghat 8. Earnest Money Earnest money @ 2% of the estimated value will have to be deposited along with tender. It should be in the form of Bank Draft / Call Deposit in favor of “Principal Vocational Training Institute Dhobi Ghat, Phone: (041-9201121)”. Earnest money shall be refunded on successful completion of the contract. The earnest money furnished by the firm may be retained for adjustment of the amount due against the firm in case; the said firm is defaulter against any other contract. 9. Refund of Security Deposit Security deposit shall be refunded to unsuccessful bidders within 15 days after the award of the contract. 10. Payment of Sales and other Taxes Purchase should be made from the firms registered with sale & income tax Departments. 11. Termination of Contract The competent authority may reject all bids or proposals at any time prior to the acceptance of the bid or proposal. The competent authority shall upon request communicate to any contractor or consultant who submitted a bid or proposal, the grounds for rejection of all bids and proposals. 12. Income and GST Income tax will be deducted as per rules and GST as per Government instructions / notifications, if applicable will be the responsibility of the firm. All quoted prices must be including all taxes. 13. Submission of Tender Last date of submission of the tender is 18-10-2018 at 11:00 AM in the office of “Principal Vocational Training Institute Dhobi Ghat, Phone: (041-9201121) 14. Opening of Tender Date of opening the tender is 18-10-2018 at 02:00 PM, at Chenab Engineering Steel Mills, Jhumera Road, Opposite Nishatabad Station, Near Nishatabad Bridge Faisalabad, Phone: (041- 9201121, 2601120). Tender will be opened in the presence of all parties / their representatives. (RIZWAN AHMAD) Sr. Admin/Accounts Officer VTI Dhobi Ghat (Complete Detail attached herewith) Date of issue: _______________ Address: Opposite B.C Tower Jinnah Colony Faisalabad Tel No.041-9201121; [email protected] Page 3 3 of 4 VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab Dhobi Ghat Technical Bid Unit Of Brand offered by Sr Item name Specification Qty Measure Tenderer, Make & # s Origen ,capacity Ball Pen Blue PIANO (0.8mm Point) or Equalent (12 Pencil In 1 one Packet) 3 Box/Dabbi Ball Pen Red PIANO (0.8mm Point) or Equalent (12 Pencil In 2 one Packet) 3 Box/Dabbi Glossary Paper Photo Page A4 Epsson or Equalent (50 Sheet in One Rim) 3 6 Rim Epson T60 Printer Ink 6 Color Liquied Epsson or Equalent 4 (Nozzle Bottles) 5 30 Botel LED PENCIL DUX HB (2 1/2) RED (12 Pencil In one Packet) Packet/Da 5 24 bbi Paper Rims A4 70 Gsm Copymate or Equalent 6 50 Rim Paper Rims Legal 70 Gsm Copymate or Equalent 7 10 Rim Stamp Pad Ink Voilt Color(Endorsing Huhua or Equalent 8 Ink) 1 Pcs UHU Sticks Large (21 Gram) UHU or Equalent 9 6 Pcs Aviary Card 22"x28" OR 28"X22" Local or Equalent / Fine Quality (White) 175+ GSM Required (As per Note) Pcs/Full 10 700 1:- 450 x 4(Equal)=1800 Size Chart 2:-125 x 5 = 625 Size (8.5"x11.70") 3:-125 x 5 =625 Size (8.5"x11") USB (3.2) Blue board 16 G.B Kingston or Equalent 11 2 Pcs Punching Machine (70 page Punch) OPAL or Equalent 12 1 Pcs Stapler pins 24/6 Dollar or Equalent (24 pcs in a one box) box (Pack 13 1 of 24 in one) Board Marker Black Dollar or Equalent (12 pcs in a one box) 14 2 box Board Marker Ink Black Piano/Dollar or Equalent (12 pcs in a one box) 15 1 box High Lighter (Yellow, Green, Red) Dollar or Equalent (12 pcs in a one box) 16 3 box Glue Bottle large China or Equalent 17 1 Pcs/Botel Color Sheet A4 (light Yellow, Light 100 Sheet In One Rim 18 green, pink) 3 Pcs Address: Opposite B.C Tower Jinnah Colony Faisalabad Tel No.041-9201121; [email protected] Page 4 4 of 4 VOCATIONAL TRAINING INSTITUTE DHOBI GHAT Government of the Punjab Dhobi Ghat A4 Lamination Film (Sticker) China 19 Transparent) 2 Pcs Bay Net Connectors Cat6 with Boot Bay Net , Boot Cover Color White or Equalent 20 Covers 6 Dozen DVD (Registered) Each DVD 1,1 (Approved as per instructions) 21 1:-Auto CAD 2017 & Auto CAD 2018 2 Pcs DVD (Registered) Each DVD 1 (Approved as per instructions) 1:-Corel Draw X7 (32 bit & 64 Bit) 2:-Corel Draw X8 (32 bit & 64 Bit) 3:- Window 10 (32 bit & 64 Bit) 22 4:- Antivirus Pack ((32 bit & 64 Bit) 5 PCS 5:- Microsoft Office 2016,2017,2018(latest) (32 bit & 64 Bit) 23 Set Square Large Plastic China or Equalent 12 PCS 24 T. Scale 2' Plastic China or Equalent 5 PCS Compass Set (Engineering Drawing China(as per Approved Quality) or Equalent 25 Set) 8 PCS 26 Drawing Board (size 2'x3') Soft wood made 8 PCS 27 Dust cover(Yellow Cloth Rohmaal) Local or Equalent / Fine Quality 12 Dozen 28 Vernier Caliper (Manual) 8" China or Equalent 550 PCS 29 Vernier Caliper (Digital) 8" China or Equalent 1900 PCS IP WiFi Smart Camera 360 With 2 China or Equalent (Double)Antenna Night Vision Technical characteristics: (1) Network Interface: used when connecting the internet with a network cable (2) WIFI Antenna : WIFI signal reception (3) Storage card socket: insert the memory card , maximum 64G, The 30 device can store videos /images, 3800 PCS (4) Power Connector: Connect the power adapter, DC5C 2A power input.
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