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COMMITTEE OF COUNCIL COUNCIL CHAMBERS, 359 MAIN STREET TUESDAY, SEPTEMBER 4, 2012 1:30 P.M. A G E N D A 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. PRESENTATION a. Annapolis Valley Regional Library (2 documents attached) – Frances Newman and Janet Ness 4. MAYOR’S REPORT 5. APPROVAL OF MINUTES a. Regular meeting of July 9, 2012 (attached) 6. REPORTS ADMINISTRATION a. Information Report - Wastewater Regulations report b. Information Report - Election (attached) c. Brand Implementation Plan – Request for Decision No. 028-2012 d. Economic Action Plan – Request for Decision No. 029-2012 (attached) e. Election Fees – Request for Decision No. 030-2012 (attached) f. Annual Lines of Credit & Credit Card Renewal - Request for Decision No. 025-2012 g. Policy Amendments – Request for Decision No. 026-2012 h. Correspondence (attached) i. Jim Roche letter of June 18, 2012 (R) ii. Kings 2050 Update – July 2012 (R) iii. Robert MacKinnon letter of July 23, 2012 (R) iv. Christina Toplack letter of July 24, 2012 (R) v. John J. Guiney Yallop letter of July 25, 2012 (R) vi. Colonel J. Michael A. Brownlow letter of July 27, 2012 (R) vii. Andrea Lynn letter of August 12, 2012 (R) viii. Warden Diana Brothers invitation received August 15, 2012 (R) ix. Minister David Wilson letter of August 15, 2012 (R) x. Kings Transit General Manager’s Report for August (R) xi. Dale Jodrey letter of July 19, 2012 (D) xii. Bob Ritchie letter of July 30, 2012 (D) xiii. Charles Baurin letter of August 1, 2012 (D) xiv. Susan Hauer email of August 2, 2012 (D) xv. Scott Webber letter received August 15, 2012 (D) xvi. Mylene Freeman letter re Bill No. M-400 of Aug 17, 2012 (D) xvii. Jane Warren email of August 14, 20p12 (D) Committee of Council Agenda, September 4, 2012 Page 1 7. QUESTION PERIOD Procedure: A thirty minute time period will be provided for members of the public to address Council regarding questions, concerns and/or ideas. Each person will have a maximum of two minutes to address Council with a second two minute time period provided if there is time remaining within the thirty minute Public Input/Question Period timeframe. 8. ADJOURNMENT Committee of Council Agenda, September 4, 2012 Page 2 Library Boards Association of Nova Scotia PROTECT, PRESERVE, PROMOTE, AND SUPPORT QUALITY PUBLIC LIBRARY SERVICE IN NOVA SCOTIA About LBANS • Members include all trustees of the nine 3 Key Messages regional library boards in Nova Scotia Equitable Library Service • Executive represents • Libraries are founded on the idea of free access every regional board. • There is no replacement for a public library • Promote quality public • Essential service is not an option but a requirement library service • Communities expect a standard level of service from a public • Provide a forum for the library exchange of ideas Requires updating library standards to define core services in • Promote cooperation today’s and tomorrow’s world. between the regional library boards Funding Pressures Represent the public • • Staff, utility, resource costs have increased while budgets have library system remained static Advocate on behalf of • • Operations are pared to minimum levels public libraries to • Stress to meet patron expectations as technology changes government and other • Shrinking budgets and increased workloads in all regions stakeholders • Per capita funding eroding core services in areas of decreasing population Requires ensuring short-term stability of the regional library network. Changing Demographics • Rural depopulation vs Urban growth presents service delivery challenges in all areas • Older demographic in rural areas requires new technologies, services, programs • More people living alone see the library as a safe place to socialize Requires moving away from per capita formulas in determining and implementing sustainable funding. Annapolis Valley Regional Library Presentation to Wolfville Town Council September 4, 2012 Frances Newman Janet Ness Regional Librarian Library Board What’s Been Happening at the Wolfville Memorial Library this Past Year? Checked Out 80,583 Items 3,656 more than the previous year! Circulation of Library Materials Increased Throughout the Valley 642,331 items were checked out 27,883 more than the previous year! Regional Library Checkouts in 2011-12 100000 90000 80000 70000 60000 50000 40000 30000 20000 10000 0 Other Berwick Windsor Kentville Kingston Wolfville Hantsport Middleton Bridgetown Bookmobile Port Williams Port Lawrencetown AnnapolisRoyal The Wolfville Library Has: 4,911 Members 16,028 items in its collection Access to 215,700 items in AVRL’s collection 209 Programs 2,419 people attended these programs Summer Reading Club 254 kids & teens in Wolfville participated Library of the Month November 2011 Writer in Residence Mark Oakley Computer Use 5,910 hours of public computer use 6 public access computers + lab upstairs 4,780 hours of wireless internet use Downloadable Audiobooks and E-books Subscribe to 3,975 titles 11,242 downloadables checked out Outreach Services Wolfville Elms Wickwire Place Horton High Daycare Home & Heart Nursery School Books By Mail Service to 2 Wolfville residents Chipman Fund Donation of $14,798 was invested this year Coming this Fall! Title Revealed September 21 Local Launch at Wolfville Library Library Board Association of NS Rural Libraries: Approaches for Sustainable Services $200, 000 grant from DoCCH to identify best practices with a view to develop a sustainable library service model. We Would Like to Thank the Town For: Continued financial support of the library Fixing the roof Beautification of the back patio area Being supportive and responsive INFORMATION REPORT TO COUNCIL CCME Strategy for the Management of Municipal Wastewater Effluent Date: 2012 08 24 Department: Public Works 1) COMMENT / RECOMMENDATION – CAO The CAO recommends that Council receive this report for information. 2) RECOMMENDATION The report is provided for Council’s information 3) REFERENCES The Canadian Council of Ministers of the Environment developed a Canada-wide Strategy for the Management of Municipal Wastewater Effluent in February of 2009. The goal of the strategy is to ensure wastewater facility owners have regulatory clarity in managing wastewater effluent under a harmonized framework that is protective of human health and the environment. To achieve the goal the strategy focuses on two outcomes. The first is to improve human health and environmental protection and the second is to improve clarity with respect to the way municipal wastewater effluent is managed and regulated. 4) PURPOSE OF REPORT This report will provide Council with an update on the new standards and how they will affect the Wolfville Wastewater Treatment Facility. 5) DISCUSSION The discussion will focus primarily on the 1st outcome of improving human health and environmental protection. The 2nd outcome deals primarily with how results are reported and regulated between the Provincial and Federal governments. In order to ensure improved human health and environmental protection, National Performance Standards have been established. National Performance Standards are the minimum performance requirements for effluent quality for all municipal wastewater facilities that discharge effluent to surface water. The National Performance Standards are; Carbonaceous Biochemical Oxygen Demand (CBOD) 25 mg/l Total Suspended Solids (TSS) 25 mg/l Total Residual Chlorine (TRC) 0.02 mg/l Implementation of the National Performance Standards will be based on risk, available funding and financial sustainability of the community. The initial risk level of each facility to determine high, medium INFORMATION REPORT TO COUNCIL or low risk and thereby the timelines to meet the new standards was determined based on historical effluent quality. The implementation time line is as follows High risk facility will meet NPS within 10 years Medium risk facilities will meet NPS within 20 years Low risk facilities will meet NPS within 30 years The National Performance Standards will be in effect January 1, 2015. However if a municipality wished to take advantage of the extended timeline listed above application for the extension must be made by June 30, 2014. The Effluent Discharge Objectives are site specific and established through an environmental Risk Assessment that considers the characteristics of the effluent and the characteristics of the receiving environment and the mixing that occurs in an established zone. An environmental risk assessment is to be completed within eight years to help identify site specific effluent discharge objectives where necessary. Effective immediately combined sewer overflows and sanitary sewer overflows will not increase in frequency due to development. National overflow standards must be met within seven years What this means for Wolfville The province has established the Wolfville facility as a medium risk facility which means we could take up to 20 years or until 2030 to meet the National Performance Standards. The current effluent levels are just slightly over the new standards and therefore should be obtainable with the improvements undertaken and planned over the next few years. Our Capital Improvement Program includes the following improvements to the Wastewater Treatment facility over the next few years Project Year Estimated Cost Dredging cell 2 2013 125,000 Upgrade Aeration 2013 $60,000 Ultraviolet Disinfection 2014 $150,000 Emergency Power Supply 2015 $75,000 In addition to the above an Environmental Risk Assessment is