Council Agenda

ORDINARY COUNCIL MEETING 7.00pm, 27 July, 2010 Civic Centre, Dundebar Road, Wanneroo

Public Question & Statement Time

Council allows a minimum of 15 minutes for public questions and statements at each Council Meeting. If there are not sufficient questions to fill the allocated time, the person presiding will move on to the next item. If there are more questions than can be dealt with in the 15 minutes allotted, the person presiding will determine whether to extend question time.

Protocols

During the meeting, no member of the public may interrupt the meeting’s proceedings or enter into conversation. Each person seeking to ask questions during public question time may address the Council for a maximum of 3 minutes each.

A register of person’s wishing to ask a question/s at the Council Meeting is located at the main reception desk outside of the Chamber on the night. However, members of the public wishing to submit written questions are requested to lodge them with the Chief Executive Officer at least 30 hours prior to the start of the meeting i.e. noon on the previous day.

The person presiding will control public question time and ensure that each person wishing to ask a question is given a fair and equal opportunity to do so. A person wishing to ask a question should state his or her name and address before asking the question. If the question relates to an item on the agenda, the item number should also be stated.

The following general rules apply to question and statement time:

 Questions should only relate to the business of the council and should not be a statement or personal opinion.  Only questions relating to matters affecting Council will be considered at an ordinary meeting, and at a special meeting only questions that relate to the purpose of the meeting will be considered. Questions may be taken on notice and responded to after the meeting.  Questions may not be directed at specific members of council or employees.  Questions & statements are not to be framed in such a way as to reflect adversely on a particular Elected Member or Officer.  The first priority will be given to persons who are asking questions relating to items on the current meeting agenda.  The second priority will be given to public statements. Only statements regarding items on the agenda under consideration will be heard.

Deputations

The Mayor and Councillors will conduct an informal session on the same day as the meeting of the Council at the Civic Centre, Wanneroo, commencing at 6.00pm where members of the public may, by appointment, present deputations. If you wish to present a deputation please submit your request for a deputation in writing, at least three clear business days prior to the meeting addressed to the Chief Executive Officer or fax through to Governance on 9405 5097. A request for a deputation must be received by Governance by 12 noon on the Friday before the Council Meeting.

 A deputation is not to exceed 3 persons in number and only those persons may address the meeting.  Members of a deputation are collectively to have a maximum of 10 minutes to address the meeting, unless an extension of time is granted by the Council.

Please ensure that mobile phones are switched off before entering the Council Chamber. Any queries on this agenda, please contact Governance on 9405 5027 or 9405 5018.

Recording of Council Meetings Policy

Objective

 To ensure that there is a process in place to outline access to the recorded proceedings of Council.

 To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Minutes and that any reproduction is for the sole purpose of Council business.

Statement

Recording of Proceedings

(1) Proceedings for meetings of the Council, Electors, Audit Committee and Public Question Time during Council Briefing Sessions shall be recorded by the City on sound recording equipment, except in the case of meetings of the Council where the Council closes the meeting to the public.

(2) Notwithstanding subclause (1), proceedings of a meeting of the Council which is closed to the public shall be recorded where the Council resolves to do so.

(3) No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council or a committee without the written permission of the Council.

Access to Recordings

(4) Members of the public may purchase a copy of recorded proceedings or alternatively listen to recorded proceedings with the supervision of a City Officer. Costs of providing recorded proceedings to members of the public will be the cost of the CD plus staff time to make the copy of the proceedings. The cost of supervised listening to recorded proceedings will be the cost of the staff time. The cost of staff time will be set in the City's schedule of fees and charges each year.

(5) Elected Members may request a recording of the Council proceedings at no charge. However, no transcript will be produced without the approval of the Chief Executive Officer. All Elected Members are to be notified when recordings are requested by individual Members.

Retention of Recordings

(6) Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000 (General Disposal Authority for Local Government Records). The current requirement for the retention of recorded proceedings is thirty (30) years.

Disclosure of Policy

(7) This policy shall be printed within the agenda of all Council, Special Council, Electors and Special Electors meetings to advise the public that the proceedings of the meeting are recorded.

Notice is given that the next Ordinary Council Meeting will be held at the Civic Centre, Dundebar Road, Wanneroo on Tuesday 27 July, 2010 commencing at 7.00pm.

D Simms Chief Executive Officer 22 July 2010

CONTENTS

ITEM 1 ATTENDANCES 1

ITEM 2 APOLOGIES AND LEAVE OF ABSENCE 1

ITEM 3 PUBLIC QUESTION TIME 1

ITEM 4 CONFIRMATION OF MINUTES 1

OC01-07/10 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 29 JUNE 2010 1

ITEM 5 ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 1

ITEM 6 QUESTIONS FROM ELECTED MEMBERS 1

ITEM 7 PETITIONS 1

NEW PETITIONS PRESENTED 1

UPDATE ON PETITIONS 1

PT02-06/10 REQUEST TO DESTROY ATTACKING DOG, LITTLE GREEN GARDENS, QUINNS ROCKS 1

PT03-06/10 REQUEST FOR PROVISION OF BEACH FOR HORSE EXERCISE AREA 1

ITEM 8 REPORTS 2 DECLARATIONS OF INTEREST BY ELECTED MEMBERS, INCLUDING THE NATURE AND EXTENT OF THE INTEREST. DECLARATION OF INTEREST FORMS TO BE COMPLETED AND HANDED TO THE CHIEF EXECUTIVE OFFICER. 2

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PLANNING AND SUSTAINABILITY 2

TOWN PLANNING SCHEMES AND STRUCTURE PLANS 2

PS01-07/10 JINDALEE PRIMARY SCHOOL - ADOPTION OF STRUCTURE PLAN NO. 71 2

PS02-07/10 ADOPTION OF AMENDMENT NO. 103 TO DISTRICT PLANNING SCHEME NO. 2 - SOLAR POWER PRECINCT – LOT 2295 (149) HIGGINS ROAD, PINJAR 19

PS03-07/10 AMENDMENT NO. 6 TO CLARKSON DISTRICT CENTRE AGREED STRUCTURE PLAN NO. 2 31

PS04-07/10 PROPOSED AMENDMENT NO. 112 TO DISTRICT PLANNING SCHEME NO. 2 - 64 ALLINSON DRIVE, GIRRAWHEEN 54

DEVELOPMENT APPLICATIONS 59

PS05-07/10 DEVELOPMENT APPLICATION FOR A SHOPPING CENTRE - LOT 9031 (104) KINGSBRIDGE BOULEVARD, BUTLER 59

PS06-07/10 DEVELOPMENT APPLICATION – CARETAKER’S DWELLING – LOT 15 (102) FRANKLIN ROAD, JANDABUP (DA2009/1049) 87

OTHER MATTERS 102

PS07-07/10 CONSENT TO LODGE SUBDIVISION APPLICATION OVER PORTION OF COUNCIL LAND - LOT 91 (477) WANNEROO ROAD, WOODVALE 102

CITY BUSINESSES 109

REGULATORY SERVICES 109

CB01-07/10 APPLICATION TO KEEP MORE THAN TWO DOGS. 109

OTHER MATTERS 112

CB02-07/10 CHANGES TO TWO POLICIES WITHIN THE CITY BUSINESSES DIRECTORATE 112

INFRASTRUCTURE 122

ASSET MANAGEMENT 122

IN01-07/10 CITY OF WANNEROO ROADWISE WORKING GROUP STRATEGIC ACTION PLAN 2010/2011 122

IN02-07/10 WANNEROO ROAD/HESTER AVENUE INTERSECTION UPGRADE WORKS - PROGRESS REPORT ON LAND EXCISION 128

INFRASTRUCTURE PROJECTS 142

IN03-07/10 TENDER NO. 01019 - KINGSWAY REGIONAL SPORTING COMPLEX REDEVELOPMENT STAGE 4 142

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TRAFFIC MANAGEMENT 150

IN04-07/10 PT02-05/10 REQUEST TRAFFIC CALMING - HOLLINGSWORTH AVENUE, KOONDOOLA 150

IN05-07/10 PT03-05/10 - TRAFFIC SIGNALS - MARMION AVENUE/KINGSBRIDGE BOULEVARD 155

IN06-07/10 STATE AND NATION BUILDING BLACK SPOT SUBMISSIONS FOR 2011/2012 159

IN07-07/10 REGENTS ESTATES - PUBLIC COMMENTS ON PROPOSED ROAD CLOSURES 172

COMMUNITY DEVELOPMENT 182

CAPACITY BUILDING 182

CD01-07/10 TERMS OF REFERENCE FOR RECONCILIATION ACTION PLAN WORKING GROUP 182

CD02-07/10 WELCOME TO COUNTRY PROTOCOLS POLICY 188

CD03-07/10 BUDGET VARIATION GRANT FOR WELCOME IN WANNEROO STAGE 2 PROJECT 195

CD04-07/10 TWIN CITIES FM - SPONSORSHIP REQUEST 198

PROGRAM SERVICES 213

CD05-07/10 KINGSWAY REGIONAL SPORTING COMPLEX- MASTER PLAN AMENDMENTS 213

CORPORATE STRATEGY & PERFORMANCE 228

FINANCE 228

CS01-07/10 WARRANT OF PAYMENTS - FOR THE PERIOD TO 30 JUNE 2010 228

CS02-07/10 INSURANCE SERVICES 2010/2011 300

CS03-07/10 QUINNS ROCKS SPORTS CLUB (INC) - LOAN GUARANTOR 305

GOVERNANCE & EXECUTIVE SERVICES 311

CS04-07/10 COUNCIL MEMBERS' FEES, ALLOWANCES, REIMBURSEMENTS AND BENEFITS 311

CS05-07/10 DONATIONS TO BE CONSIDERED BY COUNCIL 329

PROPERTY 334

CS06-07/10 QUINNS ROCKS CARAVAN PARK - RENEWAL OF LONG-STAY TENANCY AGREEMENTS - SITES 46 AND 60 334

CS07-07/10 PROPOSED LEASE – TENANCY NORTH - WANNEROO LIBRARY AND CULTURAL CENTRE 338

CHIEF EXECUTIVE OFFICE 343

OFFICE OF THE CEO 343

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CE01-07/10 DONATION REQUESTS DETERMINED UNDER DELEGATED AUTHORITY BY THE CHIEF EXECUTIVE OFFICER 343

HUMAN RESOURCES 348

CE02-07/10 CITY OF WANNEROO BUILDING MAINTENANCE SERVICES ENTERPRISE AGREEMENT 2010 348

CE03-07/10 OCCUPATIONAL SAFETY AND HEALTH POLICY 352

ITEM 9 MOTIONS ON NOTICE 367

ITEM 10 URGENT BUSINESS 367

ITEM 11 CONFIDENTIAL 367

CR01-07/10 PROPOSED DEPARTMENT OF CHILD PROTECTION 'CARE HOMES' AT 22 KENTIA LOOP, WANNEROO AND 52 TIMELY HOSTESS MEWS, MARIGINIUP 367

ITEM 12 DATE OF NEXT MEETING 367 THE NEXT ORDINARY COUNCILLORS BRIEFING SESSION HAS BEEN SCHEDULED FOR 6.00PM ON TUESDAY, 17 AUGUST 2010, TO BE HELD AT THE CIVIC CENTRE, DUNDEBAR ROAD, WANNEROO. 367 ITEM 13 CLOSURE 367

AGENDA

Item 1 Attendances

Item 2 Apologies and Leave of Absence

Cr Steffens (Leave of Absence granted 14.06.10 – 08.08.10)

Item 3 Public Question Time

Item 4 Confirmation of Minutes

OC01-07/10 Minutes of Ordinary Council Meeting held on 29 June 2010

That the minutes of the Ordinary Council Meeting held on 29 June 2010 be confirmed.

Item 5 Announcements by the Mayor without Discussion

Item 6 Questions from Elected Members

Item 7 Petitions

New Petitions Presented

Update on Petitions

PT02-06/10 Request to Destroy Attacking Dog, Little Green Gardens, Quinns Rocks

Cr Goodenough presented a petition of 33 signatures requesting the destruction of a female bull mastiff cross in question after the mauling of three dogs and subsequent death of one.

UPDATE

This petition refers to a current Dog Attack investigation. The case will be reviewed and a report provided to September Council meeting.

PT03-06/10 Request for Provision of Beach for Horse Exercise Area

Cr Grierson presented a petition from two people requesting provision of a beach for horse exercise area.

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UPDATE

Report MN01-06/10 presented to Council on 1 June 2010 addressed the issue raised in this petition.

The City is waiting on the result of the City of Joondalup Beach Management Plan expected later this year in respect of the future of the existing Horse beach at Hillarys. The City will be drafting a Beach Foreshore Management Plan once the results are known.

Item 8 Reports

Declarations of Interest by Elected Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Town Planning Schemes and Structure Plans

PS01-07/10 Jindalee Primary School - Adoption of Structure Plan No. 71

File Ref: 2946 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 5

Issue

To consider submissions on the draft Jindalee Primary School Structure Plan No. 71 (SP 71) to determine the modifications required and its acceptability for final approval and forwarding to the Western Australian Planning Commission (WAPC) for endorsement.

Applicant Roberts Day Planning & Design Owner Estates Development Company Location Portion Lot 10 Marmion Avenue, Jindalee Site Area 7.1 hectares DPS 2 Zoning Urban Development

Background

The proposed SP was submitted on 26 September 2008 and was subject to considerable review prior to being advertised for public comment. On 23 October 2009, the Director forwarded a memorandum to all Elected Members, providing the opportunity for members to request referral of the proposal to Council for consent to advertise. No such requests were received and, as such, advertising of SP 71 commenced on 17 November 2009 in accordance with Clause 9.5 of District Planning Scheme No. 2 (DPS 2) and closed on 12 January 2010.

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Detail

SP 71 sets the location, and deals with the related design issues, for the Jindalee Primary School and adjacent public open space in the south-eastern corner of Lot 10 Marmion Avenue, Jindalee. SP 71 is being finalised at this stage so that structure planning for the balance of Lot 10 (that was commenced under the Draft Jindee Structure Plan No 55) can proceed, in the knowledge that the primary school location is settled. Attachment 1 illustrates the location of the SP 71 in relation to Lot 10.

The 3.5 hectare government primary school site is intended to serve a catchment wholly to the west of Marmion Avenue, that encompasses the southern portion of Lot 10 and the whole of Lot 12 to the south. The public open space within SP 71 will accommodate a junior oval for active recreation. The school and oval are co-located to serve the needs of the school and the local community. A triangular area of 3,100 sq m is provided in the south-eastern corner of SP 71 to accommodate the drainage requirements of the area.

Consultation

SP 71, as shown in Attachment 2, was advertised for public comment for a period of 56 days by means of an on-site sign, an advertisement in the Wanneroo Times newspaper, the City’s website and letters written to adjoining landowners. The submission period closed on the 12 January 2010. The Department of Education (DoE) requested an extension be granted to the consultation period in order to review the documents and to provide comments. Twelve submissions were received, all from referral agencies notified by the City in accordance with Section 9 of DPS 2. A summary of submissions received and Administration responses is shown in Attachment 3.

The main issues raised during the advertising period and following detailed assessment by Administration relate to:

 The Access Road;  Drainage of the Site;  Levels and retaining across the Site; and  Inclusion of a roundabout west of Community Parking area

A more detailed discussion of the major issues considered in the assessment of SP 71 is provided in the Comment section below.

Comment

An important planning objective for Lot 10 is for development to respond to the topography. The DoE will ultimately inherit the school site and propose to develop a primary school. The cross fall of approximately seven metre across SP 71 makes it difficult for DoE to meet its universal access obligations. DoE also requires roads around the school to enable children to be dropped off from the left-hand side of vehicles. All parties involved (DoE, Main Roads Western Australia, the proponent and the City) have agreed to various modifications to achieve the DoE requirements. Administration’s comments on the individual changes is set out in the sub-paragraphs below:

1. Access Road.

The advertised SP 71 included a cul-de-sac adjacent to Marmion Avenue. At the request of DoE a continuous access road around the school and oval is now proposed to aid circulation and access to the school. This will become a public road with a minimum reserve width of 6 metres.

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Approximately 300 metres of this access road and a retaining wall up to 1.5 metres high will be within or adjacent to the Marmion Avenue road reserve. Maintenance of the road, and management to minimise anti-social behaviour after hours, will be the City’s responsibility. Main Roads has accepted the encroachment of part of the access road and retaining wall into the Marmion Avenue Road Reservation.

2. Drainage.

A drainage swale is proposed in the south-eastern corner of site. This will require a 1 metre high retaining wall to achieve a level site for the school. As the school site defines the southern entrance to Lot 10, particular attention will need to be paid at the development application stage to the design of this part of the site.

3. Change in Levels Across the Site.

A reduction of the height of the oval from a relative level (RL) of 36.00 metres to RL 34.5 was agreed during negotiations. This will improve accessibility to the oval and surrounding public open space and improve integration with the adjacent school site.

Improving the level of the school site by providing retaining for the service road and for an amphitheatre at the south-western corner of the school will result in an improved overall outcome. The final design of the retaining and amphitheatre will be a matter resolved with the City as part of the development approval process.

4. Roundabout west of Community Parking Drop Off area

The Structure Plan is to provide for a roundabout located to the west of the community parking area as requested by the City. This will improve accessibility and circulation at peak periods.

Attachment 4 illustrates the amended SP 71 Map prepared in relation to the above requirements. Attachment 5 provides Part 1 - Statutory Provisions of the SP 71 Text.

Detailed design issues will need to be addressed further in the subsequent planning stages after endorsement of this Structure Plan. Considering the above comments, the draft SP 71 is considered to be acceptable.

Statutory Compliance

This Structure Plan has been processed in accordance with the requirements of DPS 2. Clause 9.6.1 of DPS 2 provides that following advertisement of a Structure Plan, Council may refuse to adopt the Structure Plan or resolve that the Structure Plan is satisfactory with or without modifications. It is recommended that the SP 71 be resolved as satisfactory with modifications.

Strategic Implications

The proposal accords with the following Outcome Objective of the City’s Strategic Plan 2006 – 2010:

“1.4 Minimising the impact of development on natural landform; 1.5 Improve the physical quality of the built environment; 2.1 Increase choice and quality of neighbourhood and lifestyle options.”

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Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. Pursuant to Clause 9.6.1 of District Planning Scheme No. 2 RESOLVES that the Jindalee Primary School Structure Plan No. 71 as submitted by Roberts Day on behalf of Estates Development Company, included as Attachments 4 and 5 (Part 1), is SATISFACTORY, subject to the Recommended Modifications contained in Attachment 3 being undertaken to the satisfaction of the Director, Planning and Sustainability;

2. SUBMITS three copies of the Jindalee Primary School Structure Plan No. 71 to the Western Australian Planning Commission for adoption and certification in accordance with Clause 9.6 of District Planning Scheme No. 2;

3. ENDORSES the Schedule of Submissions provided in Attachment 3, FORWARDS the Schedule of Submissions to the Western Australian Planning Commission, and ADVISES the submitters of its decision; and

4. Pursuant to Clause 9.6.5 of District Planning Scheme No. 2, ADOPTS, SIGNS and SEALS the Structure Plan documents once certified by the Western Australian Planning Commission.

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ATTACHMENT 3 Page 1 of 6

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ATTACHMENT 3 Page 3 of 6

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ATTACHMENT 3 Page 4 of 6

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ATTACHMENT 3 Page 5 of 6

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ATTACHMENT 3 Page 6 of 6

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ATTACHMENT 5 Page 4 of 4

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PS02-07/10 Adoption of Amendment No. 103 to District Planning Scheme No. 2 - Solar Power Precinct – Lot 2295 (149) Higgins Road, Pinjar

File Ref: 2566 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 3

Issue

To consider adoption of Amendment No. 103 to District Planning Scheme No. 2 (DPS 2).

Applicant Aaron Grainger Owner William Duffy Location Lot 2295 (149) Higgins Road, Pinjar Site Area 40.4686 Hectares (ha) MRS Zoning Rural/Water Catchment Reservation DPS 2 Zoning General Rural/Water Catchment Reservation

Background

Lot 2295 (149) Higgins Road, Pinjar is currently zoned General Rural under DPS 2 and is completely surrounded by State Forest, which is under the management of the Department of Environment and Conservation (DEC). The subject land has frontage to Higgins Road, which is an unsealed public road. The site contains scattered vegetation.

The subject land is located within a Priority 1 ground water area and is subject to the WAPC’s State Planning Policy (SPP) 2.2 – Gnangara Groundwater Protection Area, which aims to prevent, control or manage development and land use changes that are likely to have a detrimental effect on the groundwater resource.

The City has previously received two development applications for the site, being for a biomass fuel pellet plant, which was deemed refused in 2008 and a railed horse track, which was refused by the Western Australian Planning Commission (WAPC) in 2006, due to possible implications on the Priority 1 groundwater resource.

In May 2009, the City received an application to amend District Planning Scheme No. 2 (DPS 2) to apply an Additional Use zone to Lot 2295 (149) Higgins Road, Pinjar for the purpose of a Solar Power Precinct and to amend Schedule 2 – Section 1 to reflect the additional use. In accordance with Clause 3.20 of DPS 2, the ‘Additional Use’ will apply to Lot 2295, in addition to any other uses permitted under the existing ‘General Rural’ zoning of the land.

Attachment 1 contains the location plan of the site.

Council at its meeting of 28 July 2009, considered the amendment proposal and resolved as per the following (refer Item PS03-07/09):

“That Council:-

1. Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 103 to District Planning Scheme No. 2 to:-

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a) Apply an Additional Use zone to the existing General Rural zone over Lot 2295 (149) Higgins Road, Pinjar for the purpose of a Solar Power Precinct; and b) Amend Schedule 2 – Section 1 (Clause 3.2) – Additional Uses, to include the following additional use:

No. Street/Locality Particulars of Additional Use and Conditions Land (Where Applicable) 1-33 Higgins Road, Lot 2295 (149) Solar Power Precinct, Pinjar comprising such structures, buildings and infrastructure which, in Council’s opinion, are necessary for and ancillary to the conversion of solar energy into electricity.

2. REFERS Amendment No. 103 to District Planning Scheme No. 2 to the Environmental Protection Authority pursuant to Section 81 of the Planning and Development Act 2005;

3. Pursuant to Town Planning Regulation 13(2), SUBMITS two copies of the amendment documents to the Western Australian Planning Commission seeking its consent to advertise the amendment for public comments; and

4. ADVISES the applicant that the following issues have been identified and will require consideration at the development application stage:

a) Bush fire management in consultation with the City of Wanneroo and the Fire and Emergency Services Authority; b) Flora and Fauna Assessment; c) Heritage assessment in relation to ‘Ostle House’; d) Details on any employment generation; e) Road access and parking; f) Details in relation to the method of connecting to the power grid (power poles/lattice tower) within the existing Higgins Road reserve; g) Consideration for any impact on local area amenity in relation to glare or reflection associated with the solar panels; h) Consideration for any comments or concerns raised by the Department of Defence or issues associated with reflection or glare from a general airspace perspective; i) On advice from the Department of Water, it being demonstrated that there is an acceptable availability of a water supply to the land for use in cleaning the PV panels and fire fighting; and j) An Operational Management Plan to ensure there are no adverse environmental impacts associated with the installation, maintenance, cleaning, repair and disposal of the PV units.”

Attachment 2 contains the proposed Scheme Amendment maps.

Detail

Environmental Protection Authority (EPA)

In accordance with Council’s decision and pursuant to Section 81 of the Planning and Development Act 2005, the amendment was referred to the EPA.

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On 31 August 2010, the EPA advised the City that Scheme Amendment No. 103 does not require assessment under Part IV, Division 3 of the Environmental Protection Act 1986. The EPA also recognised that the proposal would involve the clearing of native vegetation and that the Environmental Protection Regulations 2004 require that a Clearing Permit be obtained from the DEC. In this regard, the applicant has applied for a clearing permit, which is pending determination by the DEC. The DEC has advised the City that they are not prepared to make a decision on the clearing permit until such time as the City and the WAPC have determined Amendment 103 and the associated ‘Approval to Commence Development’, which is currently pending.

Western Australian Planning Commission (WAPC)

In accordance with Council’s decision and pursuant to Town Planning Regulation 13(2), the WAPC’s consent to advertise Amendment 103 was requested. Officers of the Department of Planning deferred recommending approval to advertise the amendment, pending consideration of a number of issues including the following:

 Bush Fire Management  Flora Fauna Assessment  Road Access and Parking  Details of Power Poles and Connecting to the Main Power Grid  Impact on Local Amenity (i.e. glare)  Impact on Department of Defence and General Airspace associated with Reflection or Glare.  Site works and Drainage  Wastewater  Rubbish  Water Supply  Fuel and Chemical Storage  Other Facilities (storage sheds, workshop buildings).  Solar Panel Replacement and Disposal.  Identification of any potential risks to the water resource and identification of the required management options.  Provision of information regarding the construction and operation of the electrical substation including confirmation of Western Power Corporation’s responsibility for the construction and operation of the substation.

At its meeting of 28 July 2009, Council identified similar issues to the above and resolved to advise the applicant that these issues should be addressed at the development application stage rather than through the amendment process, as requested by the WAPC.

The applicant subsequently prepared a response to the issues and on 31 March 2010, the WAPC granted its consent for Amendment 103 to be advertised for public comment. In granting its approval to advertise Amendment 103, the WAPC recognised that additional information and assessment may be required at the development stage. The WAPC also required the following modification to Amendment 103 to ensure that the most significant issues were prescribed as conditions in DPS 2, prior to any development being approved as per the following;

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No. Street/Locality Particulars of Additional Use and Conditions (Where Land Applicable) 1-34 Higgins Road, Lot 2295 (149) Solar Power Station, comprising such Pinjar structures, buildings and infrastructure which, in Council’s opinion, are necessary for and ancillary to the conversion of solar energy into electricity.

Conditions:

The applicant shall prepare the following management plans to the specification and satisfaction of the City, prior to the City approving any development for the land.

a) The preparation of an operational, maintenance and emergency management plan in consultation with Western Power for the proposed transformer and solar power station to provide the highest level of protection to the groundwater from oils, chemicals and pollutants to the specification and satisfaction of the Department of Water, Department of Environment and Conservation and the City of Wanneroo.

b) Bushfire Management Plan.

c) Flora and Fauna Management Plan

Consultation

A 42-day public advertising period was carried out between 4 May and 15 June 2010 by way of on-site signs, letters to relevant government agencies, an advertisement in the local newspaper and on the City’s website.

The City received nine (9) submissions from government agencies. No objections were received to the proposal and a summary of the comments received (four of the agencies recommended referral to other agencies) and Administration’s recommendation on each is set out in Attachment 3.

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Comment

Approval Process

If the amendment is finalised, the applicant will need to obtain development approval under both the City’s DPS 2 and the Metropolitan Region Scheme (MRS). Part 6.1.1 of SPP 2.2 - Gnangara Groundwater Protection Area specifies that “All planning applications for land within a Priority 1 water catchment reservation shall be referred to the WAPC for determination. Where appropriate, the WAPC will seek the advice of the DEC and other government agencies prior to making a decision”.

The applicant will be required to provide the additional management plans defined in Amendment 103, prior to the City determining any application. The City will also give consideration to specific development requirements at this time.

Carnaby’s Black Cockatoo

The property may contain habitat for threatened fauna (Carnaby’s Black Cockatoo) and, consequently may trigger assessment under the Environmental Protection and Biodiversity Conservation Act 1999. The proponent should therefore be made aware of their obligations under the Act to refer any clearing proposal to the Federal Department of Environment, Water, Heritage and the Arts for approval.

Wetland

Portion of the subject land is affected by a wetland that has been classified as a ‘resource enhancement’ category wetland. Resource enhancement wetlands are identified as a medium/high priority with an objective for management, restoration and protection towards improving their conservation value. Further consideration and comment will be required from the EPA at the development application stage, in regard to the impact that development may have on the wetland feature.

It is also noted that Council on 1 June 2010 (Item PS01-04/10) resolved to adopt Local Planning Policy 4.1 – Wetlands (LPP4.1). LPP 4.1 specifies the following;

“Resource Enhancement Wetlands must be retained in all development or subdivision proposals unless it is demonstrated that limited ecological value will be retained through retention and protection of the wetland; and restoration of ecological value is cost prohibitive and the area would provide for limited community appreciation”.

Further consideration of this issue will need to be made at the development stage.

Conclusion

Whilst further consideration will be required to ensure that any development on this land can occur in an environmentally sensitive manner (to ensure the long term viability and protection of the ‘Gnangara Mound’ water resource), the unique and isolated location of this land provides an opportunity for the introduction of an additional use zone to facilitate the proposed solar power precinct.

Statutory Compliance

The amendment process has complied with the requirements of the Town Planning Regulations.

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Strategic Implications

The proposal satisfies the City’s Strategic Plan for 2006 – 2021 in regard to the following Outcome Objectives:

“1.6 Minimise the incidence and impact of pollution”, and “3.2 Improve Regional Infrastructure”.

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. Pursuant to Town Planning Regulation 17(2) ADOPTS Amendment No. 103 to District Planning Scheme No. 2 to:

a) Apply an Additional Use zone to the existing General Rural zone over Lot 2295 (149) Higgins Road, Pinjar for the purpose of a Solar Power Precinct; and

b) Amend Schedule 2 – Section 1 (Clause 3.20) – Additional Uses, to include the following additional use:

No. Street/Locality Particulars of Additional Use and Conditions Land (Where Applicable) 1-34 Higgins Road, Lot 2295 (149) Solar Power Station, comprising Pinjar such structures, buildings and infrastructure which, in Council’s opinion, are necessary for and ancillary to the conversion of solar energy into electricity.

Conditions:

The applicant shall prepare the following management plans to the specification and satisfaction of the City, prior to the City approving any development for the land.

a) The preparation of an operational, maintenance

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No. Street/Locality Particulars of Additional Use and Conditions Land (Where Applicable) and emergency management plan in consultation with Western Power for the proposed transformer and solar power station to provide the highest level of protection to the groundwater from oils, chemicals and pollutants to the specification and satisfaction of the Department of Water, Department of Environment and Conservation and the City of Wanneroo.

b) Bushfire Management Plan.

c) Flora and Fauna Management Plan

2. Pursuant to Town Planning Regulations 22 and 25 (a) (g) AUTHORISES the affixing of the common seal to, and endorses the signing of, the amendment documentation;

3. FORWARDS the amendment documentation to the Western Australian Planning Commission for its consideration REQUESTING the Hon Minister for Planning to grant final approval to the amendment;

4. ENDORSES the comments contained in Attachment 3 regarding the submissions received on this scheme amendment for inclusion in the schedule of submissions to be forwarded to the Western Australian Planning Commission and ADVISES the submittors of its decision; and

5. ADVISES the proponent of their obligations under the Environmental Protection and Biodiversity Conservation Act 1999 to refer any clearing proposal to the Federal Department of Environment, Water, Heritage and the Arts for approval.

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ATTACHMENT 1

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CITY OF WANNEROO ATTACHMENT 3 AMENDMENT NO. 103 TO DISTRICT PLANNING SCHEME NO. 2 Page 1 of 3 SCHEDULE OF SUBMISSIONS FOLLOWING ADVERTISING (Closed 15 June 2010)

No. Name and Summary of Submission Recommendation Address of Submittor 1 Westralia Airports The subject land is outside of the prescribed air space for Perth Airport and The City referred the application to Corporation consequently Perth Airport has no objection to the scheme amendment. The CASA for comments. Refer site is located 15 kilometres west of the RAAF base (Pearce) and within military submission No. 9 for CASA’s airspace; consequently the proposal should be referred to the Civil Aviation submission. Safety Authority (CASA) for their consideration. 2 Western Power No Objection. Noted 3 Department of The Department does not have jurisdiction over airspace. I recommend that you The City referred the application to Transport contact both the Westralia Airports Corporation for their comments as well as Westralia Airports Corporation and Airservices Australia. Airservices Australia is responsible for air safety and Airservices Australia. No comments Australian airspace issues. were received from Airservices Australia. Comments from Westralia Airports Corporation are included in submission number 1. 4 Department of The proposal does not affect access to any known mineral or petroleum Noted Mines and resources, and therefore this department raises no objection to Amendment Petroleum 103. 5 Department of The proposed site is neither within nor directly adjacent to any specific Bush Noted. Planning Forever area. The Departments records do not show the lot to be located within a buffer zone of a Threatened Ecological Community and whilst the lot may provide some ecological linkage, fauna movements are expected to be able to occur in the surrounding vegetation.

In terms of the Carnaby’s Black Cockatoo, it is recommended that this proposal be sent to the Department of Environment, Water, Heritage and the Arts for their consideration.

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No. Name and Summary of Submission Recommendation Address of Submittor In relation to State Planning Policy 2.2, it is likely that the definition of energy industry did not encompass passive energy generation such as solar power.

The potential low environmental impact of a solar power precinct may make it a viable option for this lot. State Strategic Policy has no objections to the proposed amendment. 6 Water Corporation The Water Corporation has no objections, however the area is remote from Noted Water Corporation’s water and wastewater services and is within a Priority 1 Gnangara Underground Pollution Control Area therefore comments should be sought from the Department of Water. Comments from the Department of Water are included in submission number 8. 7 Department of The Department can confirm that there are currently no sites registered within Noted. The landowner and operator Indigenous Affairs the area defined for the Amendment. The Aboriginal Heritage Act 1972 (AHA) will have to comply with the Aboriginal protects all Aboriginal sites in Western Australia whether known or not. To Heritage Act ensure no sites are damaged of altered (which would result in a breach of Section 17 of the Act) it is recommended that suitably qualified consultants are engaged to conduct ethnographic and archaeological surveys of the area. This should ensure that all Aboriginal interest groups are consulted so that all sites on the designated land are avoided or identified. Such surveys would involve archival research, consultation and on the ground inspection. It is DIA’s preference that any development plans are modified to avoid damaging or altering any site, however if this is not possible, the landowner should seek the prior written consent of the Minister of Indigenous Affairs to use the land. This involves the submission of a notice in writing under Section 15 of the AHA to the Aboriginal Cultural Material Committee. All persons employed or engaged in any projects should be made aware of their obligations under the AHA. Should any cultural material be discovered, any ground or vegetation disturbing activity should cease immediately and pursuant to Section 15 of the AHA, the site must be recorded and DIA notified. 8 Department of The Department is satisfied that the rezoning can occur and supports the Noted Water recommended conditions for District Planning Scheme Number 2.

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No. Name and Summary of Submission Recommendation Address of Submittor 9 CASA The proposed use is unlikely to create a hazard to aviation, however if glare The City referred the proposal to the does create a hazard CASA will contact the owner of the facility to consider RAAF base, however a response has options to the minimise glare and consider alternatives. The array is about 16 not been received. The applicant has kilometres WNW of the Pearce RAAF, so if anyone is affected it will probably be previously obtained comment from the RAAF, but I suspect they will be in the same position as we are. the Department of Defence and the following comment was provided,

“Defence has no concerns regarding a solar power plant using photovoltaic panels of the type used at Adelaide Airport. Defense understands that that these panels do not reflect more than about 3 % of light and at above ground level will not infringe on local airspace. Defence comments have been based on using photovoltaic cells, if a solar power plant utilizing solar thermal, solar chimney or mirror using technologies a new referral and assessment will be required”.

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PS03-07/10 Amendment No. 6 to Clarkson District Centre Agreed Structure Plan No. 2

File Ref: 3376 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 4

Issue

To consider submissions on the proposed Amendment No. 6 to the Clarkson District Centre Agreed Structure Plan No. 2 (ASP) (refer Attachment 1) to determine the modifications required and its acceptability for final approval and forwarding to the Western Australian Planning Commission (WAPC) for endorsement.

Background

Greg Rowe and Associates, on behalf of AMP Royal Randwick Pty Ltd, has submitted a proposed Amendment for ASP No. 2 – Clarkson Activity Centre, also known as ‘Ocean Keys’.

The ASP is bounded by Neerabup Road to the south, Marmion Avenue to the west, Belleville Gardens to the north and Lower Keys Drive to the east.

The ASP comprises approximately 41 hectares of land and is zoned ‘Centre’ in District Planning Scheme No. 2 (DPS 2). The ASP has been generally developed for a range of commercial and business uses. There is opportunity for physical expansion of the existing shopping centre, however, the current retail floor space allocated to the centre limits further retail development.

The amended structure plan map and list of amendments to the structure plan document are referred to in Attachment 2. The proponent is seeking Council’s support for the proposed Amendment and forwarding to the Western Australian Planning Commission (WAPC) for adoption.

The amendment proposal relates to modifying the statutory section of the ASP. The main modifications are:

 To delete the maximum retail floor space requirement of 28,800m 2 Nett Lettable Area (NLA) currently stipulated in the ASP and to permit the future retail development in accordance with the Western Australian Planning Commission’s State Planning Policy 4.2 and the City’s Activity Centres Strategy; and to introduce:

 “Transitional Streets” along Key Largo Drive and Caribbean Circuit to provide a transition between Commercial development fronted by parking areas and the Main Street; and

 New provisions relating to a Public Use Reserve.

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At Council Forum on 16 February 2010, Elected Members were briefed on the proposal and the amended structure plan was subsequently advertised for public comment under delegated authority.

Advertising was conducted for a period of 42 days, from 8 April to 18 May 2010, by way of advertisement in the Wanneroo Times newspaper, a sign on-site displaying notice of the proposal, display on the City’s website and notification letters sent to adjoining landowners. Five submissions were received during the advertising period. A summary of all the submissions and Administration’s comments thereon are contained in Attachment 3.

Comment

A detailed summary of the major issues considered in the assessment of this LSP is provided below.

Retail Floorspace

This centre is designated as a District Centre under both the current Metropolitan Centres State Planning Policy 4.2 (SPP) and the City’s Centres Policy. Both of these policies have been under review, with revised draft policies being released for comment. Both of these drafts propose that this centre be retained as a District Centre.

However, Council in its submissions on the draft Perth-Peel Activity Centres SPP and draft Directions 2031 (which also showed this as a district centre), supported the Clarkson Activity Centre being raised in the centres hierarchy to a Regional Centre. Indications from the Department of Planning are that the Western Australian Planning Commission will support this position.

AMP Royal Randwick Pty Ltd intends to expand the Ocean Keys Shopping Centre, which is within the District Centre. This expansion will be facilitated by the proposed Amendment to the Structure Plan and this will be consistent with this revised status of this centre.

The proposal to further enhance the main street feature of the District Centre and to provide additional non-retail uses is also consistent with the main policy direction being advocated through the proposed draft State and local centres policies.

Mixed Use

Submissions were received stating a portion of the Mixed Use Zone was being replaced with the Residential Zone on Ocean Keys Boulevard between Caribbean Crescent and Lower Keys Drive to Residential. The submitter states that mixed use would be a lot more suitable than residential in this location.

It was revealed that this was a drafting error made by the applicant. It is considered appropriate to maintain the Mixed Use zoning along Ocean Keys Boulevard. It is recommended that Plan 1 of the Structure Plan Report be modified to reinstate the ‘Mixed Use’ zoning on Ocean Keys Boulevard between Caribbean Crescent and Lower Keys Drive (refer Attachment 4).

Public Open Space

There is an existing local park on the eastern corner of Belleville Gardens and Key Largo Drive which is currently designated Residential but should rather be designated Public Open Space. The subject area has already been developed as a Local Park and has been ceded to the Crown.

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It is recommended to amend Plan 1 of the Structure Plan Report to designate the park on the corner of Belleville Gardens and Key Largo Drive as Public Open Space (refer Attachment 4).

Landmark Sites

There are five sites which make up the primary landmark sites and are located at the intersection of Ocean Keys Boulevard and Key Largo Drive, and Ocean Keys Boulevard and Pensacola Terrace, which have been located to frame the key area of the Main Street and ensure that the architecture at the main intersection (Ocean Keys Boulevard and Key Largo Drive) is a feature. Secondary landmark sites are intended to differentiate the change from Main Street to the car parking / landscaped frontage street along the transition street.

The ultimate design and form of each of the primary and secondary landmarks will be subject to the architects design and Council endorsement. At the time of development the City will be able to dictate the final building form, such that the secondary landmark sites do not detract from the primary sites.

Traffic

The Amendment to the provisions of the Structure Plan will give a greater level of flexibility and opportunity for further development and expansion of the existing shopping centre. Therefore further development and expansion of the shopping centre could possibly lead to an increase in traffic management requirements.

Whilst it is considered that intricate traffic assessment is too detailed for this Structure Plan, it is considered appropriate that a provision be included to require a Traffic Assessment as part of any major development application where significant additions to retail or other commercial floor space or residential development is proposed.

Conclusion

Having regard to the above comments, the LSP is considered to be acceptable subject to modifications set out in Attachment 3 and Attachment 4 being made to the satisfaction of the Director Planning and Sustainability.

Statutory Compliance

This Structure Plan has been processed in accordance with the requirements of DPS 2. Clause 9.6.1 of DPS 2 provides that following advertisement of a Structure Plan, Council may refuse to adopt the Structure Plan or resolve that the Structure Plan is satisfactory with or without modifications.

Strategic Implications

The proposal accords with the following Outcome Objectives of the City’s Strategic Plan 2006 – 2021:

“1.5 Improve the physical quality of the built environment; 2.1 Increase choice and quality of neighbourhood and lifestyle options; and 3.6 Increase support for new and existing businesses.”

Policy Implications

Nil

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Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. Pursuant to Clause 9.6.1 of the City of Wanneroo District Planning Scheme No. 2, RESOLVES that the Amendment to the Clarkson District Centre Agreed Structure Plan No. 2 submitted by Greg Rowe and Associates, on behalf of AMP Randwick Pty Ltd (as depicted in Attachment 2), is SATISFACTORY, subject to the Recommended Modifications contained in Attachment 3 and Attachment 4 being made to the satisfaction of the Director Planning and Sustainability;

2. REFERS the Amendment to the Clarkson District Centre Agreed Structure Plan No. 2 to the Western Australian Planning Commission for approval in accordance with Clause 9.6.1 of District Planning Scheme No. 2;

3. ENDORSES the Schedule of Submissions provided in Attachment 3, FORWARDS the Schedule of Submissions to the Western Australian Planning Commission, and ADVISES the submitters of its decision; and

4. Pursuant to Clause 9.6.5 of the City of Wanneroo District Planning Scheme No. 2, ADOPTS, SIGNS and SEALS the modified Structure Plan document once certified by the Western Australian Planning Commission.

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ATTACHMENT 1

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ATTACHMENT 2 Page 1 of 7

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ATTACHMENT 2 Page 2 of 7

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ATTACHMENT 2 Page 3 of 7

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ATTACHMENT 2 Page 4 of 7

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ATTACHMENT 2 Page 5 of 7

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ATTACHMENT 2 Page 6 of 7

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ATTACHMENT 2 Page 7 of 7

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification 1 Andrew Toulalan, owner of Lot 542, (25) Lower Keys Drive, Clarkson Main/Transitional Streets 1.1 Having only one main street creates a The amendment to the Structure Plan Nil “funnel” effect. Zoning on Main Street does not propose to alter the location of should be increased to assist the grid ‘Main Street’. However, it does propose effect of an urban centre. the inclusion of a secondary main street (transitional street) to assist with creating a focal point of the Structure Plan area. Furthermore it is believed the current grid formation within the Clarkson Activity Centre sufficiently caters for the permeable movements of both pedestrians and motorised vehicles through the centre. This is consistent with the objectives of an ‘Activity Centre’ to provide a focal point, catering for a public meeting place surrounded by active shop fronts and generally a high level of pedestrian activity. Adding more Main Streets is likely to undermine the key element of an Activity Centre, being Ocean Keys Boulevard.

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification 1.2 Need more transitional streets. Should The proposed transitional street has been Nil be any street directly linking the Main implemented to ensure a focal point (cnr of Street. Ocean Keys Boulevard & Key Largo Drive) underpins the objectives of the Structure Plan. The objective of the ‘transitional street’ is to provide a street that has the potential to complement Main Street, without taking away from the hierarchical importance of Main Street within the Centre. 1.3 Shopping centre owners should “be Agreed. Nil expected to redevelop the street The Development Application lodged for boundary built form to comply with the the redevelopment of the Ocean Keys desired main street and traditional Shopping Centre includes the street outcomes, particularly in relation redevelopment of the main entry and to building height and also café/dining façade treatments fronting Ocean Keys with alfresco.” Boulevard. 1.4 Awnings on all buildings fronting the Agreed. Nil Main Street should be enforced. Clause 6.3.3(f) of the amended structure plan requires awnings and/or colonades along public frontages. Whilst there may be breaks in the awnings to allow for the creation of public space or where appropriate architectural features are required, coverage of pedestrian areas should be maintained where it is reasonable and architecturally appropriate to do so. The Development Application lodged for the redevelopment of the Ocean Keys

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification Shopping Centre includes the awnings along Ocean Keys Boulevard. Landmark Sites 1.5 No attention given to building heights No definitive building heights for landmark Nil in S6.2 “Landmark Sites”. buildings are included in the Structure Plan to ensure flexibility and to allow Council to determine these standards on a site by site basis. Building height is not the sole determinant of the acceptability of a landmark building. 1.6 Add more landmarks on entrances to Landmark sites are traditionally Nil the Main Street. implemented to provide a ‘built form’ entry statement to a particular location. The Structure Plan currently proposes landmark sites to signify the ‘entry’ to Main Street from the West and the key intersection of Ocean Keys Boulevard and Key Largo Drive. Secondary landmarks are also located to provide a differentiation between the ‘main-street’ element and car parking / landscaped frontage along the Transitional Street. Additional landmark sites, for instance on the corner of Ebb Way might detract from the important role that the current landmark sites will provide. Mixed Use Zone 1.7 Mixed Use zone (cnr Lower Keys Drive This was a drafting error by the applicant. Plan 1 of the Structure Plan and Ocean Keys Blvd.) has been It is appropriate to maintain the Mixed Use Report to be modified to reinstate

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification converted to residential with no zoning along Ocean Keys Boulevard. the ‘Mixed Use’ zoning on Ocean amendment recorded in the latest plan. Keys Boulevard between Caribbean Crescent and Lower Keys Drive. 1.8 Extend Mixed Use zone on Pensacola The subject land is currently designated Nil Terrace northwards. Residential and has predominantly been developed as housing. It is considered that there is sufficient land designated as Mixed Use and it would not be appropriate in this location. Commercial Zone 1.9 Northern Commercial zone on There is no proposed change as it is Nil Pensacola Terrace should be rezoned believed this zoning is appropriate for this to Mixed Use to match surrounding section of the structure plan. land uses. 1.10 Commercial zone buildings fronting the 6.3.3(b) encourages this outcome, Nil Main Street should be required to be at however leaves this requirement open to least 2-storey. ensure suitable use, architectural and market driven outcomes can be catered for in any future development applications. High building facades are provided for in 6.3.3(c). 1.11 Section 6.3 (Commercial Zone) should There are no height restrictions in the Nil encourage multi-storey office buildings, Structure Plan that would restrict this type just like in Joondalup. of development. 1.12 Species of ‘shade trees’ in parking The overall intention of the Structure Plan Nil areas should be defined in the text as is to set up the overall form of use and some developers have planted development within the centre. The inadequate species in the past. Structure Plan is not intended to provide detailed design outcomes such as

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification specifying tree species. These detailed design outcomes are more appropriately finalised as part of the assessment of development applications and negotiations with landowners at that time. 1.13 Text should encourage rooftop uses Agreed. The following text is to be added (parking, gardens, terraces) Rooftop uses would add flexibility to a to 6.3.3, 6.4.3, 6.5.3 of the range of uses in the centre. Structure Plan Report: “the use of rooftop areas for carparking, private recreation, landscaping and the like will be supported where there are no significant impacts to adjoining properties.” Business Precinct 1.14 Business Precinct objectives do not The objectives clearly promote built form Nil mention multi-storey design. at a minimum of two levels and do not prevent multi-story development from occurring in the Business Precinct. 1.15 Retail, office and residential land uses The structure plan currently makes Nil should be encouraged on eastern provision to permit retail, office and streets (The Straits, Lower Keys Drive, residential uses on all of the mentioned Key largo Drive). streets. 1.16 The lifestyle zone built on “The Straits” This development achieves an outcome Nil faces inward in contrast to S6.4.3(b). that promotes activity towards Key Largo Drive. Residential Zone 1.17 Believes “Belleville Gardens” This area has been recently developed Nil residential area should be of a higher and as such the likelihood of density with rear access lots and a redevelopment occurring in the short to

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification minimum of 2-storey development. medium term is unlikely. Accordingly amending the zoning to increase densities is not warranted. 1.18 Residential zones should encourage 2- Agreed. The following to be added to 6.5.3 storey developments. It is considered appropriate to require of the Structure Plan Report: group and multiple dwellings to be two “group and multiple dwellings storey and offer greater flexibility to single should be constructed to a houses. minimum of two-stories. Council also encourages the construction of two storey single houses.” 1.19 The existing park on the eastern corner Agreed. Plan 1 of the Structure Plan of Belleville Gardens and Key Largo Report to be modified to Drive should be designated Public The subject area has already been designate the park on the corner Open Space and not Residential. developed as a Local Park and ceded to of Belleville Gardens and Key the Crown. Largo Drive as Public Open Space. Other Zones 1.20 Library should be rezoned public use The current zoning provides the most Nil reserve to facilitate future flexibility for the current and future use of requirements. this site. 1.21 Youth hostel accommodation and The proposed modifications to the Nil backpacker accommodation should be permissible uses with the Public Purpose provided in public use reserve zone. Reserve currently do not include Hotel/Motel accommodation. The combination of youth facilities and tourist accommodation on the same lot may not be appropriate. Hotel and Motel can both be approved within the Commercial Zone. 1.22 Tourism Precincts including provision The current Commercial zoning permits Nil of short and long term accommodation long and short term accommodation to be

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification should be provided. A hotel or short located within the Activity Centre. stay apartments would be attractive for tourism. The corner of Ocean Keys Blvd, Key Largo Drive and Caribbean Crescent would be an ideal place for these uses. 2 Chappell Lambert Everett PTY LTD on behalf of Landcorp Mixed Use Zone 2.1 Disagree to the rezoning of Mixed Use This was a drafting error by the applicant. Plan 1 of the Structure Plan zone on Ocean Keys Boulevard It is appropriate to maintain the Mixed Use Report to be modified to reinstate between Caribbean Crescent and zoning along Ocean Keys Boulevard. the ‘Mixed Use’ zoning on Ocean Lower Keys drive to Residential. Keys Boulevard between The submitter states that mixed use Caribbean Crescent and Lower would be a lot more suitable than Keys Drive. residential in this location. Commercial Zone 2.2 The submitter proposed an extension The permissible uses within the Mixed Use Nil of Commercial zone to encompass zone are more compatible with the Mixed Use sites on the eastern side of associated residential development that Ocean Keys Blvd, this would provide should occur on these properties. The some greater flexibility for non- Structure Plan already varies the Scheme residential uses. and allows ‘Shop’ uses to be considered within the Mixed Use zone. Landmark Sites 2.3 Disagree to the proposed landmark Agreed. The following to be added to 6.2 site on the corner of Key Largo Drive Five sites, located at the intersection of of the Structure Plan Report:

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification and Caribbean Crescent. The Ocean Keys Boulevard and Key Largo “The Primary Landmark sites, submitter believes this would detract Drive, and Ocean Keys Boulevard and located at the intersection of from the more significant Ocean Keys Pensacola Terrace are the primary Ocean Keys Boulevard and Key Boulevard and Key Largo Drive landmark sites, which have been located Largo Drive, and Ocean Keys intersection, as well as making the to frame the key area of the Main Street Boulevard and Pensacola Terrace building design seem overly “busy”. and ensure that the architecture at the are intended to frame the key Also, other corners that have not had main intersection (Ocean Keys Boulevard area of the Main-Street and similar treatment may be considered and Key Largo Drive) is a feature. ensure that the main intersection more significant. Secondary landmark sites are intended to (Ocean Keys Boulevard and Key Finally, inclusion of this landmark will differentiate the change from Main Street Largo Drive) is surrounded by not help to achieve the stated objective to the car parking / landscaped frontage featured architectural elements. of the change, whereby the main street street along the Transition Street. Secondary landmark sites are and transitional streets are The ultimate design and form of each of intended to differentiate the differentiable. the primary and secondary landmarks will change from Main Street to the be subject to the architects design and standard residential or a car Council endorsement. At the time of parking / landscaped frontage development the City will be able to dictate street along the Transition Street. the final building form, such that the The Building form of the secondary landmark sites do not detract secondary landmark sites should from the primary sites. not detract from the primary sites.” 3 Catherine & Aki Christopoulos, owners of Lot 538 & Lot 539, Ocean Keys Boulevard Mixed Use zone 3.1 Believes the Mixed Use zone on This was a drafting error by the applicant. Plan 1 of the Structure Plan Ocean Keys Boulevard between Lower It is appropriate to maintain the Mixed Use Report to be modified to reinstate

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification Keys Drive and Caribbean Crescent zoning along Ocean Keys Boulevard. the ‘Mixed Use’ zoning on Ocean should not have been rezoned to Keys Boulevard between residential. Mixed Use would be Caribbean Crescent and Lower suitable for the submitter’s proposed Keys Drive. business (swimming school). 4.0 Ocean Keys Community Church 4.1 Owners would like to know how to go The site mentioned by the submission is Nil about having the house at 82 Ocean not within the Structure Plan area. Keys Boulevard designated as a ‘place ‘Place of Worship’ is a use that Council of worship’. has discretion to approve (after advertising) in the Residential Zone. The landowner may lodge an application for planning approval for this site. 4.2 Would like to know if further street As the road network has already been Nil parking is available to be established constructed the City would have to budget on Lower Keys Drive. funds to install additional street parking. This is a matter that should be addressed separately from this process. 5.0 Department of Planning 5.1 The proposed amendments would It would be appropriate for the Structure A new section (6.3 Traffic) be appear to have relatively minor Plan to allow Council discretion to require included in the Structure Plan transport implications apart from the that a Traffic Assessment be provided as Report: proposed removal of the retail cap. part of any major development application. “Council may require the There may be the potential for preparation of a traffic impact transport implications depending on assessment prior to the overall size of retail component. determination of any major development application. This

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ATTACHMENT 3 10 Pages

No. Name Summary of Submission Response Recommended Modification may include significant additions to retail or other commercial floorspace, or the introduction of a large number of residential dwellings.” The remaining sections being renumbered accordingly. 5.2 How SPP4.2 is intended to be applied Noted – Structure Plan is required to be Nil at the Clarkson Activity Centre will sent to WAPC for endorsement. need to be considered when the proposed amendment is submitted to WAPC for formal endorsement.

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PS04-07/10 Proposed Amendment No. 112 to District Planning Scheme No. 2 - 64 Allinson Drive, Girrawheen

File Ref: 3969 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 2

Issue

To consider a request to amend District Planning Scheme No. 2 (DPS 2) by zoning the former Blackmore Primary School site from Local Scheme Reserves - Public Use (Primary School) to Urban Development Zone.

Applicant Masterplan Consultants WA Pty Ltd Owner Department of Education Location Lot 10460 (64) Allinson Drive, Girrawheen Site Area 4.105 hectares MRS Zoning Urban Zone DPS 2 Zoning Local Scheme Reserve - Public Use (Primary School)

Background

On 9 June 2010, the City received a proposal from the applicant on behalf of the Department of Education (DoE) to amend DPS 2 by zoning the subject land from Local Scheme Reserves - Public Use (Primary School) to Urban Development Zone. DoE has confirmed that this school site is surplus government land available for residential development. The applicant has advised that the Western Australian Land Authority would acquire and develop the land.

Detail

Site

The subject site is 4.1 hectares in area. A location plan is included as Attachment 1. The site is surrounded by residential R20 development and Blackmore Park on the southern side. The school buildings have all been demolished. Newpark Shopping Centre is located about 0.5 km to the north of the site.

Proposal

The applicant’s justification for the proposal is summarised as follows:

1. The proposal conforms to the principles of the Western Australian Planning Commission’s Liveable Neighbourhoods Policy of creating walkable communities as it is an urban in-fill redevelopment site close to local shops and public open space; 2. Zoning the land to Urban Development Zone rather than to the Residential Zone with a corresponding density code will provide more flexibility in the future planning of this site through structure planning and detailed area planning following extensive community consultation.

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Attachment 2 contains the amendment plan showing the existing zoning and proposed scheme amendment zoning, as submitted by the applicant.

Consultation

All scheme amendments are subject to public consultation. However, before doing so the amendment will need to be referred to the Environmental Protection Authority (EPA) to assess the environmental impacts of the proposal and to determine whether any formal environmental assessment is necessary.

Subject to no objections being received from the EPA, the amendment must be advertised for public comment for a period of 42 days. Advertising is to occur in the following manner, consistent with the requirements of the Town Planning Regulations 1967:

 Advertisement in a local newspaper for two consecutive weeks;  Placement of a sign on affected sites, giving notice of the proposal;  Display on the City’s website; and  Referral in writing to affected persons/agencies.

The Town Planning Regulations provide that where an amendment is consistent with the Metropolitan Region Scheme (MRS) and State policies and strategies, then the consent of the Western Australian Planning Commission (WAPC) will not be required to advertise the amendment. The WAPC’s consent to advertise will, however, be required if an advertising period less than 42 days is sought. Given that the proposed amendment is consistent with the MRS zoning and State policies and the recommended advertising period is 42 days, the consent of the WAPC is not required in this instance.

Comment

Local Housing Strategy Implementation Policy

Council at its meeting of 6 April 2010 adopted Local Planning Policy 3.1: Local Housing Strategy Implementation (LPP 3.1). LPP 3.1 identified the subject site as a school site and therefore did not designate a density coding for the site.

The proposal is to zone the subject land as Urban Development Zone. Under the provisions of DPS 2, no subdivision or other development can occur in the Urban Development Zone until an Agreed Structure Plan is prepared and adopted by the City and the Western Australian Planning Commission. At the time of preparing the structure plan for this area, the applicant will need to address the more detailed planning considerations outlined in LPP 3.1 including designating a suitable density code.

Given that the primary school site is identified as surplus land, and is surrounded by residential development, the most appropriate use of the land would be residential. Considering the intent of DoE to redevelop this site for residential purposes, it is appropriate to zone the land as Urban Development Zone to enable further planning of the site in the future for residential purposes.

Conclusion

Administration supports the amendment proposal as,

 The site has been identified as surplus land by DoE and the City wishes to make use of scarce urban land;

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 The site is proposed to be developed for residential purposes which is in keeping with the surrounding residential areas; and  The proposed Urban Development Zone will provide more flexibility in the future planning of this site.

Statutory Compliance

The proposed scheme amendment will follow the statutory process outlined in the Town Planning Regulations 1967.

Strategic Implications

The amendment proposal satisfies the following Outcome Objective of the City’s Strategic Plan for 2006 - 2021:

“2.1 Increase choice and quality of neighbourhood and lifestyle options.”

Policy Implications

This proposal is assessed under the provisions of the City’s Local Planning Policy 3.1: Local Housing Strategy Implementation as detailed in the Detail section of this report.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. Pursuant to Section 75 of the Planning and Development Act 2005 PREPARES Amendment No. 112 to District Planning Scheme No. 2 to zone Lot 10460 (64) Allinson Drive, Girrawheen from Local Reserve – Public Use (Primary School) to Urban Development Zone;

2. REFERS Amendment No. 112 to District Planning Scheme No. 2 to the Environmental Protection Authority (EPA) for comment pursuant to Section 81 of the Planning and Development Act 2005. In the event that EPA advise that the Amendment does not require assessment, ADVERTISES the Amendment for public comment for a period of 42 days, pursuant to Regulation 25 (2) of the Town Planning Regulations 1967; and

3. FORWARDS a copy of Amendment No. 112 to District Planning Scheme No. 2 to the Western Australian Planning Commission.

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ATTACHMENT 1

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Development Applications

PS05-07/10 Development Application for a Shopping Centre - Lot 9031 (104) Kingsbridge Boulevard, Butler

File Ref: DA09/1277 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 3

Issue

To consider a development application for a shopping centre at Lot 9031 (104) Kingsbridge Boulevard, Butler.

Applicant Connolly Boulevard Pty Ltd Owner Homeswest Location Lot 9031 (104) Kingsbridge Boulevard, Butler Site Area 3554 m2 DPS 2 Zoning Urban Development Zone ASP 27 Zoning Centre Zone

Background

On 4 January 2010 the City received an application to commence development of a shopping centre on the subject site. The proposed development is to accommodate an IGA supermarket and a retail tenancy.

Detail

The site is currently vacant and is zoned Centre under the Butler Ridgewood Structure Plan (BRSP). The subject property is located on the south-western corner of Connolly Drive and Kingsbridge Boulevard and abuts Woodstock Way on the southern boundary (refer to location plan, Attachment 1).

The proposal is to construct a shopping centre with a total retail net lettable area (NLA) of 900m2, split between two tenancies of 791 m2 and 109 m2. The total floor area of the Centre is 1,255 m2 and aside from the two retail tenancies, includes a common stock room, cool room and delivery area on the ground floor and a plant room, staff room and toilet facilities on the first floor mezzanine level. A site plan, floor plans, elevations, landscape plan and an artist perspective of the shopping centre are provided (refer Attachment 2)

Consultation

Consultation was undertaken from 9 March to 6 April 2010 for a period of 28 days by means of an advertisement in the Wanneroo Times, two on-site signs and letters to the adjoining landowners. Six submissions were received comprising four objections and two submissions supporting the proposal. The Department of Planning and Main Roads WA indicated they had no objection to the proposed development.

The two main issues raised in the submissions are summarised below, together with Administration’s comments on each:

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Issue 1 – Location of the driveway off Kingsbridge Boulevard

The resident of the adjoining dwelling to the immediate west of the site at 102 Kingsbridge Boulevard expressed concern that the proposed entry/exit to the Shopping Centre was too close to his driveway and to the roundabout at the intersection of Connolly Drive and Kingsbridge Boulevard.

Response

The applicant, in consultation with the City, has located the driveway 3m from the western boundary to create a reasonable separation between the two driveways.

The City’s engineering guidelines on the positioning of industrial/commercial crossovers indicate that a minimum distance of 31m from the intersection of the street alignment of the lot should be maintained. The driveway to the shopping centre achieves a setback distance of 35m from the roundabout intersection. MRWA were consulted in relation to the proposal and did not provide any objections to the proposed position of the crossover.

Issue 2 – Appropriateness of uses

The requirement for another shopping centre was questioned, given that there is a shopping centre 800m to the west of the subject site (Marmion Avenue & Kingsbridge Boulevard) and it was suggested that the site should be developed for residential purposes.

Response

The Centre Strategy prepared for the Butler-Jindalee District Structure Plan No. 38 (DSP) identified a Local Centre comprising a retail NLA of 950m 2 on the subject property in addition to the Local Shopping Centre on the corner of Marmion Avenue & Kingsbridge Boulevard. As such, the BRSP zoned the site Centre in accordance with the DSP. The proposed development is in accordance with the approved structure plans for this site.

Comment

The subject land is zoned Centre under the BRSP. In accordance with the provisions of DPS 2, no development shall be commenced or carried out on land zoned Centre until a further structure plan has been prepared and adopted under the provisions of Part 9 of DPS 2. Sub- clause 9.11.2 of DPS 2 states that if Council is required to consider an application in respect to a development before a Structure Plan has been prepared and adopted then Council shall do so considering the interests of orderly and proper planning and concern for the amenity of the locality in the short, medium and long term. The current proposal has been assessed in accordance with the requirements of Clause 9.11.2.

An assessment of the proposal under the provisions of the BRSP and District Planning Scheme No. 2 (DPS 2) is detailed below:

Setback Provisions

The proposal complies with the provisions of the DPS 2 for non-residential buildings to be setback 6 metres from the primary street and 3 metres from the secondary street providing a setback in excess of 20m from Connolly Drive and Kingsbridge Boulevard and a 4 metre setback from Woodstock Way.

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A variation is being proposed to the DPS 2 requirement for a 3 metre setback for a non- residential building abutting a residential zone in that a 3 metre high and 45 metre long boundary wall is being proposed to the western side of the property. This variation is considered to insulate the adjoining residential dwellings from the commercial activities proposed on the site. The resident of the adjoining dwelling at 102 Kingsbridge Boulevard did not object to the proposed boundary wall. They did, however, request that their property be secured (fenced) during the construction of the wall. This matter can be considered at the building licence stage.

Parking

Car parking requirements are outlined in DPS 2 with a shopping centre requiring car parking at a rate of 7 car parking bays per 100m2 of NLA. The proposed Shopping Centre comprises 900m2 of NLA and as such, requires 63 on-site parking bays. The proposal makes provision for 65 on-site parking bays.

Traffic Movement

The following matters are noted in regard to the Traffic Movement: a) Entry/Exit to the Shopping Centre

The proposal makes provision for entry/exit into the shopping centre via Kingsbridge Boulevard and Woodstock Way. The applicant has not proposed another connection to Connolly Drive for the following reasons:

 It would create an undesirable ‘short-cut’ route between Woodstock Way and Connolly Drive; and

 A slip lane into the shopping centre would not be supported as it would interfere with Woodstock Way, which is a service road running parallel to Connolly Drive.

The City’s engineers have assessed this matter and concur with the applicant.

Entry into the Shopping Centre will be via Kingsbridge Boulevard (7.0 metre wide crossover) and Woodstock Way (9.7 metre wide crossover). The site is located close to a roundabout at the intersection of Connolly Drive and Kingsbridge Boulevard and entry into the Centre from Kingsbridge Boulevard will be restricted to left-in/left-out only. Kingsbridge Boulevard has a median strip to prevent right-turn movements into the commercial development. Administration has liaised with the applicant to locate the shopping centre driveway on Kingsbridge Boulevard as close to the roundabout with Connolly Drive as is safely possible, in an effort to increase the separation distance between that driveway and the driveway servicing the adjacent residential property immediately to the west. b) Traffic Volume

A traffic impact assessment report (Attachment 3) submitted by the applicant estimates that the highest increase in traffic volume on Kingsbridge Boulevard as a result of the proposal would be no more than an additional 1,180 vehicles per day (vpd) and that on Woodstock Way would not be expected to exceed an additional 530 vpd. The applicant has advised that the highest traffic volume would occur only on Saturdays and Thursdays and during the other days the additional traffic volume on these road is likely to be about 600 and 280 vpd respectively. The traffic report further states that only 28% would be exiting on to Kingsbridge Boulevard. Therefore, the number of vehicles exiting on to Kingsbridge Boulevard is likely to be between 330 and 268 vpd.

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The widths of Woodstock Way road reserve and carriageway are 15.4m and 7.4m respectively. The provisions of the Western Australian Planning Commission’s ‘Liveable Neighbourhoods Policy’ indicate that an access street of this standard is expected to carry up to 3,000 vpd. The traffic impact assessment report indicates that the total volume of traffic on Woodstock Way is not likely to exceed 1,000 vpd. c) Driveways separation distance

The driveway off Kingsbridge Boulevard is located 3.0 metres from the western boundary in order to achieve a reasonable separation from the driveway of the adjoining dwelling. The draft proposal that was advertised for public comments depicted the driveway about 0.8 metre from the western boundary. Considering the concerns raised by the resident of the adjoining dwelling at 102 Kingsbridge Boulevard, the applicant moved the driveway 3 0 metres from the boundary. As a result, the distance between the shopping centre driveway and residential driveway would be about 3.7 metres.

As regards any conflict between the movement of traffic from the shopping centre and the dwelling it is noted that the vehicles from the shopping centre would be exiting in forward gear and the resident of the adjoining dwelling is likely to exit in reverse gear. The high hedge (about 1.5 metre) planted by the resident on the road verge is likely to obstruct the sight lines when reversing on to Kingsbridge Boulevard. Under clause 3.3 of the City’s Private Property Local Law 2001, a person must not erect a fence within the front setback area of a residential lot greater than one metre in height. The City’s Nature Strip (Verge) Treatment Guidelines states, “to ensure adequate sight lines are maintained at vehicle crossovers and at road intersections, landscaping shall not exceed 600mm in height at full maturity.” Considering the above provisions, the adjoining resident will need to trim the hedge to the recommended height in order to maintain adequate sight lines. It should be noted that the entry to the shopping centre is proposed at the best available location.

Landscaping

Subclause 4.17.2 of DPS 2 requires that a landscaping strip of no less than 3.0 metres wide within the lot along all street alignments shall be provided to the City’s satisfaction. As the lot abuts the landscaped verges of Connolly Drive and Kingsbridge Boulevard, the proposal does not make provision for 3 metre wide landscaped strips. The applicant has agreed to maintain these verges at his cost. As this arrangement is considered to be satisfactory, it is recommended that under the provision of Clause 4.2 of DPS 2, this provision be varied and the applicant be requested to make satisfactory arrangements with the City to maintain these verges.

Deliveries and Delivery Area

The delivery and bulk bin store areas are located on the southern side of the site. A 1.8m high wall is proposed to screen the delivery area from Woodstock Way. Whilst no objections were received from residents in Woodstock Way to the proposed location of the delivery area, Administration recommends restricting the delivery hours to the Shopping Centre to occur between 7am and 6pm, Monday and Friday to limit any future impact on adjacent residents.

Conclusion

The proposal complies with the intent and purpose of the site as indicated under the DSP and the BRSP. The requirements of DPS 2 in relation to non-residential development have been considered with minor variations to these requirements supported as detailed above.

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Administration therefore supports the conditional approval of the proposed shopping centre at Lot 9031 (104) Kingsbridge Boulevard, Butler.

Statutory Compliance

This application has been assessed in accordance with the provisions of DPS 2.

Strategic Implications

The proposal satisfies the following Outcome Objectives of the City’s Strategic Plan for 2006 – 2021:

“2.1 Increase choice and quality of neighbourhood and lifestyle options; 3.1 Increase availability of serviced commercial land; and 3.2 Improve regional infrastructure.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council APPROVES the development application submitted by Connolly Boulevard Pty Ltd in accordance with the provisions of DPS 2 for a Shopping Centre at Lot 9031 (104) Kingsbridge Boulevard, Butler subject to the following conditions:

1. The retail net lettable area shall not exceed 900m2. For the purposes of this condition, retail uses are those listed in the ‘Planning Land Use Category 5 Shop/Retail by WA Standard Land Use Classification’ as outlined in Appendix 4 of the Western Australian Planning Commission’s Statement of Planning Policy No. 9 – Metropolitan Centres Policy Statement for the Perth Metropolitan Region, dated 17 October 2000;

2. Detailed landscaping and reticulation plans for both hard and soft landscape areas for the development site and Woodstock Way verge area, shall be submitted to and approved by the Manager Planning Implementation prior to the submission of a building licence application. The landscaping plan should utilise plant species native to the local area. Planting and installation shall be in accordance with the approved landscaping and reticulation plans prior to the development first being occupied and thereafter maintained to the satisfaction of the City;

3. Satisfactory arrangements being made with the City for the on-going maintenance of the landscaped verges of Kingsbridge Boulevard, Connolly Drive and Woodstock Way where they abut the subject site by the developer;

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4. A schedule of exterior colours and materials to be submitted for approval at the building licence stage;

Car Parking

5. A minimum of 65 on-site parking bays is to be provided;

6. Parking areas, driveways and points of ingress and egress shall be designed and constructed in accordance with the Australian Standard for Offstreet Carparking (AS2890) and shall be drained, sealed and marked;

7. Car-parking bay dimensions shall be in accordance with AS2890.1-2004, User Class 3A, Shopping Centre;

8. Disabled car parking bays shall be provided in accordance with the Building Code of Australia;

9. Car bays adjoining pedestrian pathways shall be provided with wheel-stops;

10. One shade tree for every four parking bays shall be planted and maintained in tree wells, which are protected from damage by vehicles;

11. The parking areas and associated access indicated on the approved plans shall not be used for the purpose of storage or obstructed in any way at any time, without the prior approval of the City;

12. The grant of an easement in gross, in favour of the public at large prior to the development first being occupied over the area generally identified as car parking and vehicular access-ways on the approved plan. All costs associated with the preparation of the easement shall be met by the landowner;

Pedestrian and Cyclist Facilities

13. All pedestrian pathways are to be connected into an existing or proposed path network and shall be constructed prior to the development first being occupied and where in private property, thereafter maintained to the satisfaction of the City;

14. Pedestrian footpaths through the car parking areas are to be uninterrupted at vehicle crossovers via pedestrian plateaux and exhibit a continuous paving treatment;

15. Bicycle parking facilities shall be provided in close proximity to the shopping centre entrance. Such facilities to be designed in accordance with the Australian Standard for Bicycle Parking Facilities (AS 2890.3-1993) and constructed prior to the development first being occupied;

16. End of trip bicycle facilities (staff showers and change rooms) shall be provided within the shopping centre in accordance with Austroads Guide to Engineering Practice – Part 14 Bicycles prior to the development first being occupied;

17. Parking areas and pedestrian spines shall be well lit to encourage safe after- hours use. Lighting necessary to achieve this is to be installed prior to the development first being occupied. The design of the lighting system shall not cause nuisance or safety problems;

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Servicing

18. The design and provision of shopping trolley collection areas sufficient to contain the trolleys and be sign posted for easy identification by shoppers;

19. All services such as air conditioning plant and compressors shall be located away from public areas. All services and service yards shall be screened from view of streets and other public areas, including car parking areas, by an enclosure in keeping with the style and materials of the adjacent building. Roof mounted equipment such as air conditioning plant and antennae shall be screened from view of the street and other public areas, including car parking areas, by the roof form or parapets to the satisfaction of the Manager Planning Implementation;

20. The provision of bulk bin storage area as shown on the approved plan accessible by a front loading refuse truck/heavy rigid vehicle;

21. Prior to the commencement of the construction of the proposed Local Centre, the applicant shall submit an Acoustic Consultant’s report to the satisfaction of the City on all proposed installations, activities and processes, giving predicted sound level measurements of plant, both individually and in combination on application for a building licence. This report shall include the presence of tonal components, amplitude or frequency modulations or impulses to ensure noise emissions will be in compliance with the requirements of the Environmental Protection Act 1986;

22. The movement of trucks for delivery purposes shall be strictly restricted between 7am and 6pm, Monday to Friday;

General

23. All signage is excluded from this approval. An overall signage strategy for the shopping centre shall be submitted to and approved by the City prior to any signage being erected. All signage should be integrated with the building. Building elevations shall include integrated signage panels sufficient for each external tenancy;

24 A non-sacrificial anti graffiti coating shall be applied to external shopping centre walls. In the event of any graffiti being applied to these areas, then steps are to be taken to remove it as soon as possible to the City’s satisfaction; and

25. Where the angle of natural repose of the land cannot be maintained, retaining walls must be provided in accordance with plans that have been certified by a practicing structural engineer for approval by the City.

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PS06-07/10 Development Application – Caretaker’s Dwelling – Lot 15 (102) Franklin Road, Jandabup (DA2009/1049)

File Ref: DA09/1049 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 4

Issue

To consider an application for the development of a “caretaker’s dwelling” at Lot 15 (102) Franklin Road, Jandabup.

Applicant Redink Homes Pty Ltd Owner Vince & Helen Maher Location Lot 15 (102) Franklin Road, Jandabup Site Area 1.627 Hectares DPS 2 Zoning General Rural

Background

The subject property is located on Franklin Road, Jandabup and is situated approximately 200m south of the Franklin Road-Belgrade Road intersection (refer Attachment 1). Lot 15 is zoned General Rural under the City’s District Planning Scheme No. 2 (DPS 2) and is 1.627 hectares in area. At present, there is an existing single dwelling situated on the lot with an associated outbuilding.

In May 1998, the Western Australian Planning Commission (WAPC) received an application to subdivide Lot 15 into four or five lots. This application was refused by the WAPC in June 1998. A Ministerial Appeal was subsequently lodged, which the Minister for Planning decided not to uphold.

In April 2000, the City received an application for a second dwelling on this lot. The application was refused in September 2000 as the proposal was considered to represent an intensification of residential use on a General Rural lot and was contrary to the minimum lot size requirements of the City’s Local Interim Rural Strategy and the DPS 2 (which at that time was awaiting gazettal). A Ministerial Appeal was lodged against the City’s refusal to commence development. With consideration of the previous Town Planning Scheme No. 1, The Minister for Planning upheld this appeal in February 2001, which in effect granted approval to the development of a second dwelling on the lot. This appeal decision was valid for two years from the date of the Minister’s letter. Administration’s records and a site visit confirm that the applicant did not act on this approval within the timeframe imposed by the Minister, and subsequently the Minister’s approval expired.

In June 2005, the owner of the property applied for a subdivision of Lot 15 to the WAPC, that would accommodate for additional family members to reside in close proximity on three separate lots. At the Council Meeting of 9 August 2005, Council resolved to advise the WAPC that a subdivision of Lot 15 was not supported (refer to PD03-08/05). The WAPC then refused the subdivision in October 2005. The owner then sought an appeal to the WAPC’s decision with the State Administrative Tribunal (SAT), which decided in May 2006 not to support further subdivision of Lot 15.

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In summary, SAT concluded that allowing a subdivision would be inconsistent with the application of sound planning principles and would potentially result in an unplanned breakdown of rural zoned land which would conflict with the then current policies and zoning objectives.

An application for the construction of a substantial extension to the existing dwelling to accommodate additional members of the family was approved by Administration on 21 April 2009. A building licence has not been applied for or issued to coincide with this planning approval.

On the 10 November 2009, the City received an application for the construction of a ‘bed and breakfast’ facility. The applicant was advised that a ‘bed and breakfast’ facility could not be considered if it was not contained within the existing dwelling on site.

The owner subsequently provided the City with an amended proposal indicating the second dwelling was to comprise a ‘caretaker’s dwelling’. A separate application for ‘stables’ on the subject site was submitted on 21 December 2009. Considering the property’s size and proximity from a ‘conservation category wetland’, approval for stables was granted on 22 April 2010 subject to a condition that no more than two horses be kept on the property at any one time. A site plan depicting the location of the approved stables has been included as Attachment 2.

The City was not able to deal with the two applications concurrently as a rural activity needs to be existing and operating on the property for the proposed dwelling to be considered by the City as a caretaker’s dwelling.

The applicant has indicated that the stables may be constructed and established simultaneously with the construction of the ‘caretaker’s dwelling’. A site inspection and search of the City’s records would indicate that the property is not currently being used for the keeping of horses and a building licence has not been issued for the construction of the structures associated with the approved stables application.

Additional Information

Additional Information is provided in Attachment 4 in response to queries raised by Elected Members regarding this item at the Council Briefing session on 20 July 2010.

Detail

The application proposes an additional single storey dwelling on the subject property for the purpose of a caretaker’s dwelling. This dwelling is proposed to be situated approximately 92m east of the existing dwelling, close to the centre of the lot. The proposed caretaker’s dwelling, including the alfresco and porch areas, comprises an area of 326m2. A site plan, floor plan and elevation of the proposed dwelling have been included as Attachment 3.

The proposed caretaker’s dwelling is setback 4m from the southern side boundary, 144m from the eastern boundary and approximately 130m from the front boundary. The setback of the proposed dwelling from all boundaries satisfies the setback requirements of Clause 3.16.3 of the City of Wanneroo’s District Planning Scheme No. 2 (DPS 2).

Consultation

A caretaker’s dwelling is an ‘A’ use under DPS2.

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An ‘A’ use, as stipulated under Part 6 of DPS 2 is a use that is not permitted unless Council has exercised its discretion in granting such planning approval after giving special notice to the public in a manner that satisfies the provisions of DPS 2.

Letters were forwarded to adjacent landowners. At the conclusion of the 21 day comment period on 1 June 2010, no submissions were received.

Comment

Consideration of the Proposal as a Caretaker’s Dwelling

Administration has assessed the application as a caretaker’s dwelling in response to the description of the proposed development or land use that the applicant has applied for within the ‘Application for Approval to Commence Development’ form (MRS Form 1). The definition of a caretaker’s dwelling as stated in Schedule 1 of DPS2 is as follows-

“A building used by a person who is responsible for the care of the building, plant, equipment or grounds associated with an industry, business, office or recreation area carried on or existing on the same site”.

Under this definition, a caretaker’s dwelling is to be associated with a business that is carried out or existing on the respective site. Administration has previously received legal advice on this matter, that indicated a caretaker’s dwelling should satisfy the following points:

“a) There must be an industry, business, office or recreation area on the subject land; b) There must be a building, plant, equipment or grounds associated with the area or activity referred to in (a); c) There must be reasonable grounds upon which the City (or Council) can conclude that it is necessary or convenient for a caretaker to live on site in order for the items referred to in (b); and d) The motivating or predominant purpose of the proposed dwelling must not be to provide a second grouped dwelling on the lot. Rather, the provision of the caretakers dwelling should be ancillary or incidental to the necessary or convenient caretaking role of the occupant.”

A site inspection undertaken by Administration on 24 June 2010 did not identify an approved use that would warrant a caretaker’s dwelling necessary. Although the owners have applied for and obtained approval from the City for ‘stables’ that allows for up to two horses to be kept on the property, there is little evidence that this business is established and operating. As such, the proposed caretaker’s dwelling cannot be constructed for an occupant with a caretaking role, as there is no industry, business, office or recreation area established on the subject property for a caretaker to manage. The proposed dwelling cannot therefore be considered as a ‘caretakers dwelling’ as defined in DPS 2.

Notwithstanding the above, Administration believes that the nature and scale of the proposed business does not warrant the constant presence of a caretaker to reside in close proximity. The applicant has confirmed that two horses would be agisted on the property and additional equestrian activities such as horse training or riding lessons would not be conducted as part of the proposed business.

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Consideration of Other Use Classes Stipulated in DPS 2

Grouped Dwelling

Administration has considered the possibility of assessing the proposed dwelling as a second dwelling or ‘grouped dwelling’. The definition of a ‘grouped dwelling’ is as follows:

“A dwelling that is one of a group of two or more dwellings on the same lot such that no dwelling is placed wholly or partially vertically above another, except where special conditions of landscape or topography dictate otherwise, and includes a dwelling on a survey-strata lot with no common property.”

Under Table 1 of DPS 2, a grouped dwelling is an ‘X’ use or prohibited use in the General Rural Zone. Council may, however, approve grouped dwellings on lots zoned General Rural, subject to a number of criteria outlined in clause 3.16.4 of DPS 2 as follows: i) The lot is a minimum of 5 hectares in area if situated south of Flynn Drive and 8 hectares in area if situated north of Flynn Drive; ii) Both dwellings will be erected in a position that complies with all other provisions of the Scheme, subject to any discretionary modifications by the Council; iii) The second dwelling is necessary or desirable to provide accommodation on the lot for a person or persons who will assist in the lawful management or exploitation of a rural or other resource on the land consistent with the objectives of the Zone; iv) There is no current proposal for or intention of any person to propose subdivision of the lot including strata or survey strata subdivision.

Although the proposed dwelling satisfies point (ii) above, Lot 15 is less than 5 hectares in area. Administration has concluded that a grouped dwelling on Lot 15 would be inappropriate in this instance. Although Administration has noted that the discretionary powers of Clause 4.2 of DPS 2 do not exclude consideration of grouped dwellings on lots less than 5 hectares in area, supporting a grouped dwelling in this instance would not be in the interest of orderly and proper planning and set an undesirable precedent for other landowners in the locality to propose similar additional dwelling developments.

Ancillary Accommodation

Ancillary Accommodation is defined under the DPS2 as follows:

“Self-contained living accommodation on the same lot as a single house that may be attached or detached from the single house occupied by members of the same family as the occupiers of the main dwelling.”

The City’s ‘Ancillary Accommodation in the General Rural, Rural Resource, Special Rural and Special Residential Zones Local Planning Policy’ outlines the requirements for proposals to be considered as Ancillary Accommodation. The proposed dwelling conflicts with these Policy provisions, as the floor area of the proposed dwelling exceeds 60sqm and is situated more than 20m from the existing single house. Although Administration has noted that the discretionary powers of Clause 4.2 of DPS 2 do not exclude approving variations to the acceptable development provisions of this Policy, and it is considered supporting the dwelling as an ‘ancillary accommodation’ in this instance would contravene the objectives and intent of the City’s Policy. Furthermore, supporting this proposal as ancillary accommodation would not be in the interest of orderly and proper planning and set an undesirable precedent for other landowners in the locality to propose similar additional dwelling developments.

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Conclusion

Administration believe that the proposed dwelling should not be considered as a ‘caretaker’s dwelling’, as there is no industry, business, office or recreation area. Administration has identified that it would also be inappropriate to consider the proposed dwelling as a ‘grouped dwelling’ or “ancillary accommodation” in this instance. In conclusion, Administration has recommended refusal of the proposed dwelling.

Statutory Compliance

The application has been processed in accordance with the City’s District Planning Scheme No. 2 (DPS 2).

Strategic Implications

The second dwelling proposed on Lot 15 is deemed inappropriate on a General Rural lot in relation to the relevant statutory provisions of DPS 2.

Policy Implications

Administration considered the provisions and objectives of the City’s Local Planning Policy “Ancillary Accommodation in the General Rural, Rural Resource, Special Rural and Special Residential Zones Local Planning Policy” during the review and assessment of this application.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council REFUSES the application submitted by Redink Homes Pty Ltd in accordance with the provisions of District Planning Scheme No. 2, for a Caretaker’s Dwelling at Lot 15 (102) Franklin Road, Jandabup for the following reasons:

1. The proposed dwelling does not constitute a ‘Caretaker’s Dwelling’ as defined in Schedule 1 of the City of Wanneroo’s District Planning Scheme No. 2, as there is no industry, business, office or recreation area activity currently operating on the site that would warrant the necessity of such a dwelling;

2. The proposed ‘stables’ approved by the City on 22 April 2010 do not comprise a business of the nature or scale that would warrant the constant presence of a caretaker to reside in an additional dwelling; and

3. The proposal would be contrary to the interest of orderly and proper planning, as approving such a proposal may set an undesirable precedent for other landowners within the locality to propose similar additional dwelling developments.

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SUPPLEMENTARY INFORMATION IN RESPONSE TO QUERIES RAISED AT 20 JULY 2010 COUNCIL BRIEFING SESSION

 Whether the proposed widening of Franklin Road will require land to be given up from Lot 15 and, if so, how much?

Information supplied by the City's Infrastructure Directorate (plan dated July 2003, Ref: T1811-40-1 & T1811-31-1) identifies that no more than a 2.5m wide strip of land will be required from the front of Lot 15 for the proposed widening of Franklin Road, totalling 126m2 in area. By contrast, Franklin Road is proposed to be widened by an additional 20m on its western side, to create a total road reserve width of 50m.

 Whether a second dwelling exists on any of the abutting or adjacent properties to Lot 15?

Only one property adjacent to Lot 15 contains two dwellings, being Lot 1 (105) Franklin Road, located on the opposite side of Franklin Road (refer location plan included as Attachment 1). A building licence was granted in 1971 for the construction of a 'duplex'. That approval predates the gazettal of the City's Town Planning Scheme No. 1 in September 1972).

Although not directly adjoining Lot 15, it is worth noting that Council at its meeting on 12 December 2006 (refer to PD04-12/06) considered an application to construct a Caretakers Dwelling on Lot 10 (132) Franklin Road, Jandabup (located some 300m north of Lot 15, refer Attachment 1). Administration recommended refusal of the application, although Council ultimately granted its approval, subject to the following conditions:

1. The persons occupying the caretaker’s house shall be restricted to those who care for the onsite bee keeping activities (as approved as part of this application). 2. The bee keeping use shall commence prior to or at the same time as the caretaker’s house is first occupied and this use shall continue to operate whilst the caretaker’s house is occupied. 3. The location and design of the caretaker’s house shall be as previously approved by the City on 13 July 2006 (DA06/0221).

Below is a relevant comparison between the background to the approval for the additional dwelling on Lot 10 and the current application now before Council relating to Lot 15:

a) Lot 10 is 2.49 ha in area, while Lot 15 is 1.62 ha in area;

b) Between 1989 and 2001, the owner of Lot 10 lodged four separate applications with the Western Australian Planning Commission (WAPC) to subdivide the property into two lots of approximately 1.25 ha each. Those applications were all ultimately refused and an appeal against one of the applications was also dismissed by the then Minister for Planning. The owner of Lot 15 has also previously applied to the WAPC to subdivide the property, which application was refused by the WAPC in 1998 and a subsequent appeal dismissed by the then Minister for Planning.

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ATTACHMENT 4 Page 2 of 3

c) In July 2006, Administration approved an application for a caretaker’s house, stables and associated agistment yards on Lot 10. The applicant promoted the caretaker’s house on the basis that a responsible person was needed at the property all times to tend the horses. The Administration of the day accepted this as constituting a valid business for which caretaker's accommodation was required. It was, however, also apparent at the time that the additional dwelling was required, along with the main dwelling, to accommodate members of the landowner’s family. This background is similar to that surrounding the current application for an additional dwelling on Lot 15.

d) The planning approval referred to in c) above was not pursued by the owner of Lot 10, and a revised application was later submitted to the City for a caretaker's dwelling and bee-keeping on the property. That application was approved by Council in December 2006 (as referred to earlier) and proposed the following in respect to the bee-keeping activity:

 Ten beehives, each housing between 40,000 to 60,000 bees, with each hive capable of producing up to 120 kilograms of honey per year;

 The hives require monitoring, including provision of a water supply, removal of honey, monitoring for pests and disease and supplementary feeding during winter when insufficient natural pollen or nectar is available.

In relation to Council's approval for a caretaker's dwelling and bee-keeping on Lot 10, it is important to note that the Scheme definition quoted by Administration in the report to Council in December 2006 incorrectly included reference to a "rural activity", as a use with which a caretaker's dwelling may be associated. This is not the case, as the City's District Planning Scheme No. 2 has never (since its commencement by publication in Government Gazette No. 133 on 6 July 2001) included the term "rural activity" in the definition of a caretaker's dwelling. The true, correct and only definition of a caretaker's dwelling that has ever legally existed under District Planning Scheme No. 2 is quoted in the "Comment" section of the current report to Council regarding the proposed additional dwelling on Lot 15.

Notwithstanding the above-mentioned error, the Administration's opinion conveyed in the report to Council in December 2006 was based on valid planning principles and was otherwise legally sound. In support of the then Administration's opinion, the following extract of legal advice from the City's solicitors was included in the report to Council in December 2006, and remains relevant in the context of the current proposal relating to Lot 15:

“… the Council must be careful to ensure that an application to construct and use a caretaker’s house is not simply an application for an impermissible second dwelling by another name…the City must be satisfied that the proposed dwelling is genuinely ancillary or incidental to the other activity on the land for which the occupant of the dwelling performs a caretaking function.”

“… if the true nature of the use is such that the motivating or predominant purpose is simply to provide residential accommodation, then the proposal should not be classed as a caretaker’s house.”

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ATTACHMENT 4 Page 3 of 3

 Has Administration discussed options for the construction of additional accommodation on Lot 15 with the owner of that property?

Yes, Administration has discussed these options in detail with the owner of Lot 15 over a considerable length of time. A brief summary of events is provided below to illustrate this fact:

 In December 2008, the owner lodged an application for a 300m 2 detached 'Ancillary Accommodation'. Administration discussed the matter on countless occasions with the owner via phone calls, counter enquiries and letters, involving Planning Officers, Coordinator Development Assessment and the Manager Planning Services.

 Administration advised the owner on numerous occasions that the proposed detached dwelling constituted a second dwelling, which was prohibited in the General Rural Zone. Administration examined several design options with the landowner, which eventually led to approval being granted in April 2009 for a substantial addition (not a detached dwelling) to the existing dwelling. That approval remains valid but has not been acted upon by the owner.

 In November 2009, the owner submitted an application for a second dwelling as a 'Bed and Breakfast' and was subsequently advised by Administration that under DPS 2 a 'Bed and Breakfast' is a use that must be operated from a dwelling by the owner/occupier of that dwelling. It cannot, in itself, be a separate use.

 Administration has constantly informed the owner of the options available (and not available) to them to construct a second dwelling on the property, in accordance with Council's DPS 2 and Ancillary Accommodation Policy. These discussions have again been on-going since the owner lodged their application for a caretaker's dwelling in December 2009; in response to which, the City advised that such a dwelling needed to be justified in the context of a bona fide business operating on the property, as required by DPS 2. This led to the owner lodging an application for stables, which was approved by Administration in April 2010.

Administration has discussed and exhausted all legal options available to the owner to construct a second dwelling on the property, to the point that there cannot reasonably be any doubt in the owner's mind as to the options available to them.

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Other Matters

PS07-07/10 Consent to Lodge Subdivision Application Over Portion of Council Land - Lot 91 (477) Wanneroo Road, Woodvale

File Ref: SD140038 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil Attachments: 4

Issue

To consider granting consent to Cardno Pty Ltd on behalf of Watson Property Group to lodge a subdivision application over portion of Lot 91 (477) Wanneroo Road, Woodvale, which is owned in freehold by the City of Wanneroo (refer Attachment 1).

Background

In May 2009, the City issued a consent letter to Cardno Pty Ltd to lodge a subdivision application over portion of Lot 91 (477) Wanneroo Road, Woodvale. The application only applies to the access leg associated portion of the lot. On 23 December 2009, the Western Australian Planning Commission (WAPC) granted subdivision approval (refer Attachment 2). Cardno Pty Ltd has requested the City to issue a new consent letter to enable a revised plan of subdivision to be lodged with the WAPC.

Detail

The City owns Lot 91 (477) Wanneroo Road, Woodvale. This lot functions as a drainage sump and forms part of the road drainage network for the Wangara Industrial Area.

The subdivider has requested the City to consent to the lodgement of a revised plan of subdivision over the same portion of land (refer Attachment 3). Attachment 4 depicts that portion of the City’s land that is affected by the revised subdivision application. There are only minor differences between the approved subdivision and the revised subdivision plan, which primarily relate to an increase in the overall lot yield of the subdivision area. It should be noted that the proposed lot sizes and yield still appear to comply with the respective density coding of the land as defined by Woodvale Structure Plan (SP 64).

This City’s consent to lodge the subdivision application may ultimately lead to a request from Watson Property Group to acquire a portion of the City’s land. However, it should also be noted that the City’s consent to lodge a subdivision application over that portion of Lot 91 (477) Wanneroo Road, Woodvale will in no way prejudice a future Council decision regarding disposal of the land to the subdivider. The City’s Corporate Strategy and Performance Directorate will present a separate report to Council dealing with the disposal of the land in due course, along with any easement requirements associated with the City’s infrastructure located within that portion of the lot.

Consultation

Public consultation is not required at this stage but will occur as part of the legislative requirements associated with the ultimate disposal of the land as defined by the Local Government Act 1995 and the associated Regulations.

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Comment

Without Council support to the lodgement of the proposed subdivision plan, the subdivider will not be able to facilitate the connection of the local road system, which is essential in achieving a legible and functional road system.

The City will maintain access to the drainage sump via the proposed subdivisional road system and achieve a wider road frontage to the lot and safer access for Council’s maintenance vehicles, rather than accessing directly from Wanneroo Road.

Any necessary access to the existing stormwater pipes can be protected via easements on the title of the lots being created, which will occur as part of the disposition of the land.

The retention of the battleaxe by Council is not desirable, as it would result in a parcel of land that is unusable, surplus to Council’s requirements and not capable of being independently developed. The inclusion of this land in the subdivision application will generate funds for the City from the sale of the land (if approved by Council in future) and will provide a superior subdivision design outcome and increased lot yield than if that land were not included.

The City’s Corporate Strategy and Performance Directorate will consider the associated value and disposal of this portion of Lot 91 (477) Wanneroo Road, Woodvale in due course and in accordance with Section 3.58 of the Local Government Act (1995) and the associated Regulations.

Statutory Compliance

The subdivider is required to obtain the City’s consent to lodge a subdivision application over portion of Lot 91 (477) Wanneroo Road. The City’s consent to lodge a subdivision application does not authorise the applicant to enter, develop, sell or utilise the City’s land in any manner, which will be resolved as part of the land disposal process.

The disposal of the land will occur in accordance with the procedures prescribed by the Local Government Act 1995 and the associated Regulations.

Strategic Implications

Nil

Policy Implications

Nil

Financial Implications

The lodgement of the subdivision application over the City’s land has no financial implications. Further consideration in regard to the disposal of the land and the associated value will occur as part of a subsequent report to Council.

Voting Requirements

Simple Majority

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Recommendation

That Council:

1. AUTHORISES the lodgement of a subdivision application over that portion of Lot 91 (477) Wanneroo Road, Woodvale as depicted in Attachment 4 of this report;

2. ADVISES the applicant that Council’s consent to lodge a subdivision application over Lot 91 (477) Wanneroo Road, Woodvale does not represent the City’s agreement to the disposal of the land; and

3. ADVISES the applicant that the disposal of portion of Lot 91 (477) Wanneroo Road, Woodvale requires formal consideration by Council in accordance with the requirements of the Local Government Act 1995 (Disposing of Property).

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ATTACHMENT 1

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ATTACHMENT 4

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City Businesses

Regulatory Services

CB01-07/10 Application to Keep More than Two Dogs.

File Ref: 2323 Responsible Officer: Director City Businesses Disclosure of Interest: Nil Attachments: Nil

Issue

To consider two applications for an exemption under section 26(3) of the Dog Act 1976 to keep more than two dogs.

Background

Clause 14 of the City of Wanneroo Animals Local Law 1999 (Amendment 2008 GG 508) stipulates:

“A person shall not keep or permit to be kept on any premises more than:

a) 2 dogs over the age of 3 months and the young of those dogs under that age; or b) 6 dogs over the age of 3 months and the young of those dogs under that age if the premises are situated on a lot having an area of 4 hectares or more,

unless the premises are licensed as an approved kennel establishment or have been granted exemption pursuant to section 26(3) of the Dog Act and have planning approval under the town planning scheme.”

Detail

The following applications have been made under the Dog Act 1976 and are submitted for consideration:

Address of Applicants Description of Dogs 154 Baltimore Parade, Merriwa 1. Male sterilised brindle Boxer 2. Female sterilised black Cocker Spaniel 3. Male sterilised black Scottish Terrier 30 Cromwell Road, Alexander 1. Female sterilised Chihuahua cross Heights 2. Male sterilised beige Papillion 3. Male sterilised beige Jack Russell cross

Rangers have inspected the aforementioned properties to ensure means exist on the premises at which the dogs will ordinarily be kept for effectively confining the dogs within the premises.

Address of Applicants Property Zonings Size of Properties 154 Baltimore Parade, Merriwa Residential 0.0758 hectares 30 Cromwell Road, Alexander Residential 0.0732 hectares Heights

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Consultation

Where applications have been received by the City to keep more than two dogs, residents immediately adjoining the applicant’s property in question are consulted by letter to ascertain if they have any objections.

On this occasion the following objection have been received:

Address of Applicant Number of Objection Forms Received 154 Baltimore Parade, Merriwa Nil 30 Cromwell Road, Alexander Heights One Objection form

Comment

In considering these applications for exemption, the following two options are available: a) Council may grant an exemption pursuant to Section 26(3) of the Dog Act 1976 subject to conditions; or b) Council may refuse permission to keep more than two dogs.

154 Baltimore Parade, Merriwa

The applicant is seeking permission from the City to keep three dogs at 154 Baltimore Parade, Merriwa. The reason for this is that the aforementioned dog was recently moved from Adelaide to the residence in question. A check of the City’s records reveals that prior to this application being made, no previous complaints have been lodged with Regulatory Services. Upon consultation with neighbouring properties no objections have been received.

A Ranger has inspected the property and confirmed it is adequate for the confinement and exercise of the dogs. All fences are over 1.8 metres in height. Fences and gates are in compliance with the Dog Act 1976. The dogs are kept in a medium sized yard and sleep inside at night. It is recommended that an exemption under section 26(3) of the Dog Act 1976 be granted.

30 Cromwell Road, Alexander Heights

The applicant is seeking permission from the City to keep three dogs at 30 Cromwell Road, Alexander Heights. The third dog was raised from birth by the applicants and is well cared for. Upon consultation with immediate adjoining neighbours one objection was received on the grounds of barking and excessive noise. It has been the practice that when a barking dog complaint is received, a letter, information pack and a seven-day diary are sent to the complainant. If the seven-day diary is not completed and returned it is assumed that the barking is not considered to be a significant problem. To date a completed seven-day diary has not been returned. A check of the City’s records reveals that prior to this application being made, no previous complaints have been lodged with Regulatory Services.

The objecting neighbour has been advised of the City’s process in relation to processing these requests and is aware of their opportunity to raise any further concerns should the need arise.

The inspecting Ranger advises that the property is adequate for the confinement and exercise of the dogs. All fences are 1.8 metres in height. Fences and gates are in compliance with the Dog Act 1976. The dogs are kept in a large sized yard and sleep inside at night.

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Statutory Compliance

The exemptions sought to Council’s Animals Local Law 1999 are permissible under Section 26(3) of the Dog Act 1976.

Strategic Implications

Consideration of this report is in accordance with the City of Wanneroo Strategic Plan (2006- 2021) strategic outcomes:

“2.4 Improve Community Safety 2.4.4 Develop and implement a range of activities that promote community safety and well being.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. GRANTS an exemption under the City of Wanneroo Animal Local Laws 1999 Section 26(3) of the Dog Act 1976 to keep three dogs at the following listed properties subject to the specified conditions:

. 154 Baltimore Parade, Merriwa

. 30 Cromwell Road, Alexander Heights

a) If any one of the dogs die or is no longer kept on the property, no replacement is to be obtained;

b) Any barking by the subject dogs is to be kept to a minimum;

c) This exemption may be varied or revoked if any complaints are received which are considered reasonable;

2. RESERVES THE RIGHT to vary or revoke, at any future date, the exemption given to the applicant should any relevant conditions be contravened; and

3. ADVISES the adjoining neighbours of this decision.

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Other Matters

CB02-07/10 Changes to Two Policies Within the City Businesses Directorate

File Ref: 4194 Responsible Officer: Director City Businesses Disclosure of Interest: Nil Attachments: 2

Issue

To consider the repeal of the Safer Citizens Sponsorship Policy and minor amendments to the Guidelines for the Approval of Carpark Closures during night time hours.

Background

Administration is undertaking a review of Council Policies and Procedures, which once reviewed, have been presented to a Council Forum for discussion with Elected Members.

Detail

At the Council Forum on Tuesday 15 June 2010, four reviewed Policies were presented for discussion from the City Businesses Directorate, with the Establishing building pad levels, excavation, fill and retaining associated with residential development Policy and the Vehicle Crossing Subsidy and Maintenance Policy are undergoing further refinement.

The remaining two Policies as presented at the Council Forum were to be actioned as follows:

 Repeal of the Safer Citizenship Sponsorship Policy (Attachment 1); and  Minor amendment to the Guidelines for the Approval of Carpark Closures during night time hours (Attachment 2).

The Safer Citizens program has gone through significant change since it was launched in November 2000, and has now become redundant with the establishment of the Community Safety program. In addition the City has developed an up to date Sponsorship Policy that would be more apt to apply.

The Guidelines for the Approval of Carpark Closures during night time hours was introduced in 2007 due to an increasing level of applications being received for closure of carparks during night time hours due to antisocial or criminal behaviour. The Policy has been reviewed and the template updated, thus only a minor amendment.

Consultation

Consultation has occurred within Administration to ensure current practices are incorporated into the revised policies . In addition the Policies were presented for discussion and feedback to the Council Forum on Tuesday 15 June 2010.

Comment

The respective repeal and amendment of these two Policies is demonstration of ongoing good business principles and practices.

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Statutory Compliance

Nil

Strategic Implications

The review of these Policies is consistent with the following objective of the City’s Strategic Plan 2006 – 2021:

“Objective 4.4 Improve business performance and the quality of service delivery”

Policy Implications

The respective repeal and amendment will assist better business practices within the City and provide more effective processes for achieving outcomes for the community.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:

1. REPEALS the Safer Citizenship Sponsorship Policy contained in Attachment 1; and

2. APPROVES the amended Guidelines for the Approval of Carpark Closures during night time hours as contained in Attachment 2.

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ATTACHMENT 1 Page 1 of 5

Policy Manual

Safer Citizens Program – Sponsorship Policy

Policy Owner: Community Development, Leisure and Ranger Services Distribution: CEO, Directors, Manager, Leisure and Ranger Services, Safer Citizens Staff Implementation: 14 November 2000 Scheduled Review: November 2002

Objective

The objective of this policy is the provision of a framework for sponsorship sought by the City as part of its Safer Citizens Program.

Statement

Recommended to RESCIND

The overall objective of the Safer Citizens Program is to provide a safe and secure City of Wanneroo in partnership with the community and key agencies

The program consists of six core components, namely;

 The activation and support of surveillance organisations including; Community Watch, Neighbourhood Watch, Industrial Watch, Rural Watch, Security Watch, Youth Advisory Council Watch;  An increased number of activities and events in public spaces across the City;  A series of free information sessions on personal safety for residents;  An increased focus on safety and security in urban design and development;  The introduction of an exclusive 24 hour, 7 day a week community safety patrol service for the City; and  The provision of additional support and resources for the City’s Emergency Services.

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ATTACHMENT 1 Page 2 of 5 This policy outlines:

 Why sponsorship is important and being sought for this program;  What type of sponsorship will be available;  What type of companies/industries/organisations will be excluded from sponsorship;  Processes and procedures to be used to secure and manage sponsorship programs;  Delegated authorities; and  Accountability and responsibility requirements.

Why is sponsorship important?

The importance of sponsorship to the success of Safer Citizens lies principally in an approach to community safety that recognises the value and importance of partnerships. Inherent within partnerships is an understanding that any number of organisations contribute to feelings of personal safety within the community, and can achieve this objective more efficiently and effectively together.

Sponsorship by credible, recognised organisations will enhance the ability of the Safer Citizens program to, from the City of Wanneroo’s perspective:

 Increase community awareness regarding the core objectives and values of Safer Citizens;  Decrease the financial commitment to the program by ratepayers; and/or  Expand present operations.

For sponsoring organisations, the Safer Citizens program will:

 Assist in achieving marketing objectives;  Provide direct marketing opportunities within the City of Wanneroo, the fastest growing area in Western Australia;  Provide access to significant target markets; and  Associate organisations with positive community safety initiatives designed to enhance feelings of personal safety, which has been recognised as one of the most important issues facing the Western Australian community at present.

Types of Sponsorship available

Under this policy, four key levels of sponsorship will be offered to organisations, namely;

1. Safety “Blue”

Sponsorship package - $ 25 000 and over.

Benefits include:

 Logo on community patrol vehicles;  Naming or title rights – 2 community events annually;  Inclusion of Sponsor’s brochures in selected publicity material associated with the program;  Banner rights at all community events and promotional activities;  Information distribution stall/display at all community events and information sessions (organised by sponsor);

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ATTACHMENT 1 Page 3 of 5

 Recognition as major sponsor on selected material associated with the program;  Hot links to sponsor websites from Safer Citizens page; and  Questions regarding sponsor organisations in market research review of program

2. Safety “Green”

Sponsorship package - $15 000

Benefits include:

 Naming rights – 2 community events annually;  Inclusion of sponsor’s brochures in selected publicity material associated with the program;  Banner rights at all community events and promotional activities;  Information distribution stall/display at all community events and information sessions (organised by sponsor);  Hot links to sponsor websites from Safer Citizens page; and  Recognised as major sponsor on selected material associated with the program.

3. Safety “Yellow”

Sponsorship package - $10 000

Benefits include:

 Inclusion of sponsor’s brochures in selected publicity material associated with the program;  Recognised as sponsor on selected material associated with the program;  Hot links to sponsor websites from Safer Citizens page; and  Banner rights at all community events and promotional activities.

4. Safety “Orange”

Sponsorship package – under $10 000

Benefits include:

 Hot links to sponsor websites from Safer Citizens page;  Recognised as sponsor on selected material associated with the program; and  Inclusion of sponsor’s brochures in selected publicity material associated with the program.

Specifically tailored or in-kind sponsorships will also be considered under this framework, subject to the approval of the Director, Community Development, and the Chief Executive Officer.

What type of companies/industries/organisations will be excluded from sponsorship?

Companies/organisations/industries to be excluded from sponsorship include:

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 Tobacco and alcoholic beverage companies – due to the need for the program to promote values accessible to the whole community (including children) and their association with health related problems; and  Companies, organisations, or industries with goals incompatible with the overall aims of the program, ie. Creating safe and desirable communities.

Processes and procedures to be used to secure and manage sponsorship programs

Obtaining and managing the sponsorship program will be the responsibility of the Safer Citizens Co-ordinator in conjunction with appropriate Leisure and Ranger Services staff.

He/she will be responsible for:

 The development of all prospective sponsor material for the approval of the Director, Community Development;  Initiating contact with prospective sponsors after the public call for expressions of interest;  Preparing sponsorship contractual information for approval;  Liaison with sponsors on a regular basis; and  Providing information and feedback regarding the program to sponsors.

Accountability and responsibility requirements

All sponsorship agreements made as part of the Safer Citizens program will be subject to a contractual arrangement between the City of Wanneroo and the sponsoring organisation.

This contract will:

 Clearly state the purpose of the sponsorship;  Develop a formal sponsor-based relationship between the two organisations, which recognises; ownership of the Safer Citizens Program by the City of Wanneroo, the role of a sponsor and the impartial nature of the City when developing and assessing tenders for other forms of sponsorship or commercial services;  Provide precise detail regarding the sponsorship package obtained (eg. Logo size, brochure distribution, nature of marketing activities that can be undertaken);  Establish formal lines of communication between the two organisations; and  Detail accountability measures for the sponsorship program.

Delegated authorities

Sponsorship contracts developed under this policy will be authorised in the following manner:

Safety “Blue” packages ($25 000 and over)

1. Safer Citizens Co-ordinator recommends potential “Blue “sponsor to Community Safety Working Group; 2. Community Safety Working Group discusses sponsorship proposal and prepares recommendation for Council approval; 3. Full meeting of Council considers sponsorship proposal and rejects or endorses; and 4. If approved, Chief Executive Officer and Director, Community Development negotiate sponsorship contract for a period of no longer than 2 years.

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ATTACHMENT 1 Page 5 of 5 Safety “Green” packages ($15 000)

1. Safer Citizens Co-ordinator recommends potential “Green” sponsor to Community Safety Working Group; 2. Community Safety Working Group discusses sponsorship proposal and prepares recommendation for consideration by Chief Executive Officer; 3. Chief Executive Officer considers sponsorship proposal and rejects or endorses; and 4. If approved, Chief Executive Officer and Director, Community Development negotiate sponsorship contract for a period no longer than 2 years.

Safety “Yellow” packages ($10 000)

1. Safer Citizens Co-ordinator recommends potential “Yellow” sponsor to Community Safety Working Group; 2. Community Safety Working Group discusses sponsorship proposal and prepares recommendation for consideration by Director, Community Development; 3. Director, Community Development considers sponsorship proposal and rejects or endorses; and 4. If approved, Director, Community Development negotiates sponsorship contract for a period no longer than 2 years.

Safety “Orange” packages (under $10 000)

1. Safer Citizens Co-ordinator recommends potential “Orange” sponsor to Director, Community Development; 2. Director, Community Development considers sponsorship proposal and rejects or endorses; and 3. If approved, Manager Leisure and Ranger Services and Safer Citizens Co-ordinator negotiates sponsorship contract for a period no longer than 2 years.

Responsibility for Implementation Manager – Leisure and Ranger Services

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Infrastructure

Asset Management

IN01-07/10 City of Wanneroo Roadwise Working Group Strategic Action Plan 2010/2011

File Ref: 1446 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachments: 1

Issue

To consider the City of Wanneroo RoadWise Working Group Strategic Action Plan for 2010/2011.

Background

The Terms of Reference for the City of Wanneroo RoadWise Working Group (the Working Group) requires that it develop an Action Plan and have it reviewed annually. The Action Plan provides a basis for the funding of projects by the City.

The current Action Plan 2009/2010 was adopted by Council at its meeting held on 28 July 2009 (Report IN04-07/09 refers). At the Working Group Meeting held on Wednesday 21 April 2010 it was resolved.

“That the Wanneroo RoadWise Working Group supports the amendments made to the ‘Draft’ Strategic Action Plan 2010/2011 and recommends that a report be submitted to Council for their endorsement”.

Detail

The proposed (Working Group) Strategic Action Plan 2010/2011 is presented as Attachment 1.

The major accomplishments of the Action Plan 2009/2010 were as follows:

 The annual ‘Blessing of the Roads’ event held prior to the Easter break;  The bi-annual ‘Caravan Trailer Safety Checks’ held prior to the Christmas and Easter breaks; and  Driver/Reviver Program.

Consultation

The proposed Strategic Action Plan for 2010/2011 was supported by the Working Group at its meeting held on Wednesday 21 April 2010. Comment

The Working Group’s Strategic Action Plan 2010/11 reflects the aims and initiatives of the State Government’s Office of Road Safety. It is designed to be easily reviewed and identifies actions to be performed with a budget for some initiatives.

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The Office of Road Safety had identified the following as the main safety issues in Western Australia:

 Driving while tired;  Not wearing seat belts;  Driving at excessive speeds; and  Driving under the influence of alcohol.

In meeting with the above objectives the following WALGA/RoadWise road safety initiatives are continuing with support by the Working Group and its volunteers;

 Fatigue – Driver/Reviver Program;  Community Assistance – School RoadWise Committees;  Increasing Restraint Use;  Support and encourage Police Enforcement activities on roads;  Safer Vehicles – Bi-annual Caravan/Trailer Checks, Public Education  Reducing Travel Speeds – Speed Advisory Trailer, Black Spots, Bin Sticker Project;  New designs for Safer Roads; and  Drink Driving - Blessing of the Roads, Promote Skipper Campaign.

Statutory Compliance

The City of Wanneroo RoadWise Working Group is established under the Local Government Act 1995, Part 5-Administration, Section 5.9c.

Strategic Implications

The operation of the Working Group is consistent with the following objective from the City of Wanneroo’s Strategic Plan 2006/2021 outcome objectives:

“Social - 2.4 Improve community safety”

Policy Implications

Nil

Financial Implications

A funding allocation totalling $5,000 covering both routine operation of the Working Group and actions as outlined in the Strategic Action Plan for 2010/11, Attachment 1 refers, is included in the City’s 2010/2011 Operating Budget.

Voting Requirements

Simple Majority

Recommendation

That Council ENDORSES the City of Wanneroo RoadWise Working Group Strategic Action Plan for 2010/11 as outlined in Attachment 1.

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ATTACHMENT 1 4 Pages City of Wanneroo RoadWise Working Group Strategic Action Plan 2010/2011 Initiative Action Target Group Other Stakeholders Timeline Budget Progress/comments ANNUAL/CONTINUOUS ACTIONS A1. Fatigue A1.1 Driver Reviver Provide a Driver Reviver Drivers along RoadWise Public holidays Grant approved from Program service through community Wanneroo Rd Working Group $1,500 WALGA/RoadWise for volunteers operating a City and volunteers new Driver/Reviver maintained caravan. Caravan A2. Community Assistance A2.1 School Identify solutions to school Drivers near School RoadWise ongoing RoadWise Committees traffic flow congestion. schools Committees Identify solutions to school Parents of school School RoadWise ongoing parking deficiencies. children Committees Safe Routes to School. School children School RoadWise ongoing Footprints and Smiley Footprints to school Committees $300 face templates and Smiley Face RoadWise paint available from Working Group Transport and Traffic. Travel Smart- alternate All road users School RoadWise Ongoing transport to schools. Committees; RoadWise Working Group A3. Increasing Restraint Use A3.1 Improve how Displays and dissemination Ratepayers, RoadWise Upon Request Obtain a child restraint Child Restraints are of educational materials at Playgroups Working Group; demonstration DVD for used appropriate events. Health/Child Care WALGA/ loan through the Centres RoadWise Officer Libraries and Administration. (Waiting on approval of new Legislation)

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ATTACHMENT 1 4 Pages City of Wanneroo RoadWise Working Group Strategic Action Plan 2010/2011 Initiative Action Target Group Other Stakeholders Timeline Budget Progress/comments A3.2 Reinforce the use Public Education on the All drivers Shopping centres Restraint Organise a Community of seatbelts. protective value of seatbelts Participating Campaign Road Safety Forum at by displays and event organisers the City (theme: dissemination of educational Hooning); materials at appropriate Organise Static events. Displays for Civic Centre and City Libraries;

A4.Safer Vehicles A4.1 Caravan Trailer Arrange free inspections of Caravan trailer checks road safety aspects on owners Dept of Transport $200 caravans and trailers. Camec A4.2 Public Education Displays and dissemination All drivers Shopping centres Ongoing Static Display for of educational materials at Fleet operators Participating event Administration Civic appropriate events. organisers Centre and City Libraries A5. Reducing Travel Speeds A5.1 Reinforce public Displays and dissemination All drivers Libraries/ Ongoing with This initiative could be knowledge of the of educational materials at Community Centres more undertaken in relationship between appropriate events. RoadWise Working emphasis conjunction with travel speed, crash Group during ORS speeding, highlighting occurrence and crash WALGA/RoadWise speed the safety value of severity campaigns travelling at lower speeds. Customer Service Static Display; Speed Management All drivers Transport and Ongoing with Initial locations have Program: Traffic more been identified and Combining engineering, WA Police Service emphasis liaison with police education and enforcement during ORS achieved.

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ATTACHMENT 1 4 Pages City of Wanneroo RoadWise Working Group Strategic Action Plan 2010/2011 Initiative Action Target Group Other Stakeholders Timeline Budget Progress/comments using classifiers, speed Speed display trailer and police Campaigns radar at specific locations. A5.2 Black Spots Identified areas suitable for All drivers Transport and Ongoing Black Spot treatments and Traffic road safety audits. WALGA/RoadWise Liaison between COW Drivers Transport and Ongoing MRWA and Police with Traffic regard to hot spots so that WA Police enforcement campaign can Main Roads WA be conducted on local roads. A5.3New Designs for City of Wanneroo to Transport and Ongoing Safe Roads actively seek further Traffic education and information WALGA/RoadWise regarding new designs for Officer safer roads. A5.4 Bin Sticker Continue to promote bin All drivers Transport and Ongoing Funded Project stickers and to distribute Traffic them at suitable locations. A5.5 Increase drivers’ Speed Display Trailer: to be All Drivers Schools Ongoing Funds for calibrations. awareness of their used as needed to help Main Roads WA $300 speed. educate the public in areas Transport and such as schools, road Traffic works, ‘problem’ streets. A.6 Drink Driving A.6.1 Promote Skipper All drivers RoadWise Working Number of Campaign to licensed Group liaisons premises and sporting WA Police Ongoing clubs and associations

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ATTACHMENT 1 4 Pages City of Wanneroo RoadWise Working Group Strategic Action Plan 2010/2011 Initiative Action Target Group Other Stakeholders Timeline Budget Progress/comments A6.2 Educate drivers Education Program in All drivers RoadWise WA Ongoing Giveaways and about the dangers of shopping centres educational materials drink driving /recreation and Libraries. to be supplied by WALGA/RoadWise A6.3 Blessing of the To raise community All Drivers WA Police Service Ongoing Roads (Easter awareness of driving safely WALGA/RoadWise Additional Community Campaign) over the Easter Holiday Transport and $2,700 grant funding period. Traffic available. To create the perception Main Roads WA that apprehension is RoadWise Working inevitable through Group promotion of enforcement operations by local police in the local area. To use high profile local people to support the community awareness and police enforcement activity.

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IN02-07/10 Wanneroo Road/Hester Avenue Intersection Upgrade Works - Progress Report on Land Excision

File Ref: 4119 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachments: 3

Issue

To consider the updated land excision proposal and environmental offset for loss of land from Neerabup National Park to allow for the intersection upgrade and installation of traffic signals at Wanneroo Road /Hester Avenue, Neerabup.

Background

A report was submitted to Council in February 2010 (Refer Attachment 1 - IN01-02/10), considering the excision of land from Neerabup National Park to allow for the proposed intersection upgrade at Wanneroo Road/Hester Avenue, Neerabup. It was proposed that existing road reserve and Unallocated Crown Land be transferred to the Neerabup National Park and to excise land from the Neerabup National Park to be included in the Hester Avenue road reserve. Refer Drawing No 2376-5-2, included on Attachment 1.

Administration has since been in negotiations with Department of Regional Development and Lands (DRDL), Department of Environment and Conservation (DEC) and the Department of Planning - Bush Forever (DP) regarding the proposed land excision and land offset due to loss of land from the Neerabup National Park. These negotiations have resulted in changes to the original land excision proposal.

Detail

The design for the improvement project, proposes the widening of the pavement in Hester Avenue to provide for two right turning lanes onto Wanneroo Road and the installation of traffic signals. To enable the improvements to be undertaken it is necessary to transfer land from Crown Reserve Lot 10987 (Neerabup National Park – Class ‘A” Reserve 27575) to be gazetted as road reserve. This is in accordance with the original land excision proposal.

However, DEC has indicated that the proposed transfer of road reserve and Unallocated Crown Land to the Neerabup National Park is not acceptable for the following reasons:

1. The area is degraded and would require considerable rehabilitation to bring it to an acceptable standard for a national park. 2. Existing major services existing in this land area would require easements for maintenance access.

It is now proposed that the Unallocated Crown Land that exists on both sides of the current road reserve be changed to road reserve and be added to the gazetted road reserve as shown on Attachment 2. Furthermore, an offset for loss of land from the Neerabup National Park resulting from the land excision for Hester Avenue is required to satisfy the offset requested by DEC. It is proposed that the Hall Road road reserve be closed and included into Neerabup National Park. Refer Attachment 3.

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The Hall Road road reserve is located wholly within the Neerabup National Park and is used primarily as an internal access road by DEC in relation to its activities within the Neerabup National Park and as a strategic fire break.

The revised land requirement is as follows:

Area of Land Lot number and Street Transfer/Change required (subject Current Ownership status address Vesting to to survey) Lot 10987 - 200 Burns Beach Dept. of Environment and Road, Neerabup - Neerabup 5, 406m2 Road Reserve Conservation National Park Crown Land - Hester Avenue 10, 945m2 Unallocated Crown Land Road Reserve (North) Crown Land - Hester Avenue 11, 599m2 Unallocated Crown Land Road Reserve (South)

Crown Land - City of Wanneroo Neerabup National Hall Road - Road Reserve 16 518m2 Management Order Park

This will provide a road reserve nominally 60m wide for the full length of Hester Avenue from the Mitchell Freeway to Wanneroo Road, and will allow for the construction of a future dual carriageway.

The land transfer process is governed by Section 56 of the Land Administration Act 1997 (LAA) for the dedication of roads. As the proposed road alignment is located within the Neerabup National Park, which is also Bush Forever site #383, the City (via DEC) will be required to obtain a Development Approval from the Western Australian Planning Commission (WAPC) to exclude Bush Forever boundaries from the road reserve.

In addition, as the proposed works are being undertaken under the ‘necessary operations’ of the Conservation and Land Management Act 1984, obtaining a Clearing Permit will not be required.

Further to this, Native Title is being investigated by DRDL for the two lots of Unallocated Crown Land, as no extinguishing tenure exists on these portions of land. DRDL has commenced the process of acquiring Native Title Rights of the said lands pursuant to Sections 107 and 161 of the Land Administration Act 1997 and section 24MD 6A and 7 of the Native Title Act 1993 (NTA).

The process to excise land from the Neerabup National Park, extinguish Native Title on the areas of Unallocated Crown Land and obtain a Development Approval for the construction project is quite lengthy, therefore the earliest that construction could commence to accommodate traffic signals at the Wanneroo Road/Hester Avenue intersection is January 2011, based on information currently at hand.

Consultation

Administration met with DEC and DRDL on 18 December 2009 to discuss the processes related to land excision, approvals and access to land. Since then, the following additional items have also been discussed:

1) Extinguishing of Native Title over the two portions of Unallocated Crown Land. 2) Comments from both DEC and DP (Bush Forever) required in relation to the land excision affecting the Neerabup National Park.

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3) Further liaison with DEC (Swan Coastal District and Land Administration Officer – National Parks) seeking support of the land excision and land offset from the Minister for Environment. 4) Memorandum of Understanding between DEC and the City regarding the Wanneroo Road/Hester Avenue construction works. 5) Once the Minister for Environment approves the proposal, DRDL is to submit the proposal to the Minster for Lands for approval. 6) The matter is laid before both houses of Parliament for 14 sitting days in each house in accordance with Section 45(4) of the LAA.

Comment

The Wanneroo Road/Hester Avenue intersection is identified as an accident BlackSpot and is in urgent need of upgrading to reduce the hazard to road users and to cater for the increasing traffic volumes and associated movements at this intersection.

Liaison with DEC and Administration provided the opportunity for those portions of Unallocated Crown Land and the existing alignment of Hester Avenue, located within the Neerabup National Park and currently outside of the gazetted road reserve, to be transferred to road reserve as DEC considers these areas to be too degraded for inclusion into Neerabup National Park. Consequently DEC has indicated that the closure of the Hall Road road reserve and its inclusion into Neerabup National Park will be a satisfactory land offset to compensate for the loss of land from Neerabup National Park resulting from the Hester Avenue intersection upgrade (Attachment 3).

The potential land transfer package to DEC is as follows:

Area of land to transfer to DEC Lot Current Ownership Status (subject to survey) Road Reserve - 16,518m2 Crown Land - Road Reserve Hall Road A Memorandum of Understanding between DEC and the City of Wanneroo is required to clearly define responsibilities of the two authorities during the construction phase, as it is likely that the land excision and transfer processes will not have been finalised by the time construction commences.

Statutory Compliance

Aboriginal Heritage Act 1972 Environmental Protection Act 1986 Environmental Protection and Biodiversity and Conservation Act 1999 Land Administration Act 1997 Native Title Act 1993

Strategic Implications

The upgrading of Wanneroo Road/ Hester Avenue intersection and installation of traffic signals is consistent with the City of Wanneroo’s Strategic Plan 2006-2021 objective and outcomes:

“Social 2.4 Improve community safety. 2.4.1 Implement a range of road safety initiatives to improve the standard of the road network and user behaviour.

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Environmental 1.5 Improve the physical quality of the built environment 1.5.1 Identify, prioritise and revitalise existing neighbourhood to meet the changing need of the community.”

Policy Implications

Nil

Financial Implications

The improvement works at the Wanneroo Road/Hester Avenue intersection were included in the City’s 2009/2010 Capital Works Budget. The balance of the budget remaining after costs incurred as a result of preparing design plans and the associated land transfer and clearing permit plans were carried forward into the 2010/2011 Capital Works Budget. Main Roads WA also confirmed during the 2009/2010 financial year that the BlackSpot project, funded by the Federal Government’s Nation Building Program had been carried forward into the 2010/2011 financial year.

Additional funds over and above that currently approved may be required for the preparation of Deposited Plans, with the associated cost to be charged to PR-1056: Land Acquisition – (Purchase Land – Road Reserve) for which a sum of $200,000 has been included in the 2010/2011 Capital Works Budget for various land acquisition related matters associated with the provision of road infrastructure.

Furthermore, additional funds may also be required to cover the cost for the provision of an environmental offset required as a possible condition associated with land excision from the National Park, with this being subject to a decision by DEC as to acceptance of the transfer of land package as proposed by the City. Allowance for the cost associated with the provision of an environmental offset has not been included in the 10-year Draft Capital Works Budget and will need to be determined on receipt by the City of DEC’s decision in this regard.

Voting Requirements

Simple Majority

Recommendation

That Council: -

1. ENDORSES the modification to the Hester Avenue Road Reserve as shown on the revised City of Wanneroo Land Transfer Plan, Drawing No. 2376-5-3, included as Attachment 2, and subject to gaining the necessary land and environmental approvals, to transfer the said land to Road Reserve in the care of the City of Wanneroo, and to undertake the associated Nation Building Program Black Spot works;

2. RESOLVES in conjunction with the Department of Environment and Conservation and the Department of Regional Development and Lands to excise land in compliance with Section 56 of the Land Administration Act 1997 from Neerabup National Park for Hester Avenue in accordance with the City of Wanneroo Land Transfer Plan, Drawing No. 2376-5-3, included as Attachment 2;

3. INDEMNIFIES the Minister for Lands against any claim for compensation arising from the dedication;

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4. RESOLVES to close the Hall Road road reserve for transferral to the Neerabup National Park in compliance with Section 58 of the Land Administration Act 1997, in accordance with Attachment 3

5. REQUESTS the Department of Regional Development and Lands to proceed with the land excision procedures as shown on the City of Wanneroo’s Land Transfer Plan, Drawing No. 2376–5-3 included as Attachment 2 in compliance with Section 56 if the Land Administration Act 1997;

6. NOTES that Native Title must be extinguished on the two Lots of Unallocated Crown Land before construction works can occur;

7. AUTHORISES the Mayor and the Chief Executive Officer to execute the Memorandum of Understanding between the Department of Environment and Conservation and the City of Wanneroo which is required to define the responsibilities of the two authorities during the construction phase, as it is likely that the land excision and transfer processes will not have been finalised by the time construction commences; and

8. NOTES that there may be a requirement for additional funds in the City of Wanneroo’s 10 Year Capital Works Program to accommodate any environmental offset conditions.

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Infrastructure Projects

IN03-07/10 Tender No. 01019 - Kingsway Regional Sporting Complex Redevelopment Stage 4

File Ref: 3970 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachment: 1

Issue

To consider Tender No 01019 for the Kingsway Regional Sporting Complex Redevelopment Stage 4.

Background

Stage 4 works involve the extension and upgrade of existing car parking facilities at Olympic Soccer, on-street parking and paths throughout the complex, re-orientation of the existing soccer ovals to provide for two new ovals (soccer and rugby), installation of new infield irrigation and construction of sports field and roadside lighting to selected areas of the site. Refer Drawing No 2116-021-1, included as Attachment 1, which shows the general layout and extent of works.

Copies of the construction drawings for Stage 4 have been placed in the Elected Members’ Reading Room.

Detail

Tender No. 01019 for the Kingsway Regional Sporting Complex Redevelopment – Stage 4 was advertised on Saturday 12 June 2010, and closed at the City’s Offices at 3pm on Tuesday 13 July 2010 with the receipt of submissions from the following seven companies:

 Densford Civil Pty Ltd  Downer EDI Works Pty Ltd  Environmental Industries Pty Ltd  Firm Construction Pty Ltd  Fulton Hogan Construction Pty Ltd  Niche Construction WA Pty Ltd  VDM Earthmoving Contractors (t/a Malavoca)

Tender Assessment The Tender Evaluation Panel, comprising the Project Manager Civil Contracts, Contracts Officer and Project Manager Infrastructure Development evaluated the tenders in accordance with the following two step “Value for Money” based selection criteria.

Based on previous completed projects STEP 1 Relevant Experience and 1 and summary statement of track Track Record record Capacity to Perform the Based on tenderer’s commitments 2 Works and methodology

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Based on tenderer’s Organisational and Quality management/quality processes and 3 Management procedures and applicability to this project Based on tenderer’s safety record and 4 Safety Management safety management plan. Based on tenderer’s environmental Environmental 5 management record and management Management Plan plan Assessment of Tenderer’s price and STEP 2 1 Price of works clarifications Referees nominated are contacted to 2 Reference Checking provide comment on Tenderer’s performance Risk assessment based on ranking of 3 Risk Assessment Step 1 process and price of works

The weighting applied to Step 1 of the criteria was as follows:

1 Relevant Experience and Track Record 20% 2 Capacity to Perform Works 40% 3 Organisational and Quality Management 20% 4 Safety Management 10% 5 Environmental Management Plan 10% 100%

For Step 1 of the evaluation process, the Tender Evaluation Panel undertook a detailed technical assessment of the submissions and arrived at a consensus evaluation on the tenders received.

Relevant Experience and Track Record A review of the information, especially the projects completed in last five years, provided by the tenderers indicated the relevant experience of each company, with the ranking outcome being:

Tenderer Ranking Downer EDI Works Pty Ltd 1 Environmental Industries Pty Ltd 2 VDM Earthmoving Contractors (t/a Malavoca) 2 Densford Civil Pty Ltd 3 Fulton Hogan Construction Pty Ltd 4 Firm Construction Pty Ltd 5 Niche Construction WA Pty Ltd 5

The ranking above is a reflection of the fact that the submissions did not always indicate clearly to the panel, the relevant experience of some of the tenderers. However, the value and type of projects undertaken by those higher ranked were considerably superior to those undertaken by others and this has been reflected in the above ranking.

Capacity to Perform Works An assessment was made of the tenderers’ current contractual commitments and resources including technical and staffing ability to undertake the project in a competent and satisfactory manner.

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Only some of the tenderers provided a detailed Works Methodology and a Construction Schedule, and were ranked accordingly. Based on the information provided, tenders have been ranked under this criterion as follows:

Tenderer Ranking Downer EDI Works Pty Ltd 1 VDM Earthmoving Contractors (t/a Malavoca) 2 Environmental Industries Pty Ltd 3 Fulton Hogan Construction Pty Ltd 3 Densford Civil Pty Ltd 4 Firm Construction Pty Ltd 5 Niche Construction WA Pty Ltd 5

Organisational and Quality Management An assessment was made of the tenderers’ organisation structure, company policies and procedures with a focus on the applicability of these procedures to the tendered works. Tenderers that presented a quality management plan and are ISO Quality Assured were ranked more highly under this criterion than others:

Tenderer Ranking Downer EDI Works Pty Ltd 1 Environmental Industries Pty Ltd 2 VDM Earthmoving Contractors (t/a Malavoca) 2 Densford Civil Pty Ltd 3 Firm Construction Pty Ltd 3 Fulton Hogan Construction Pty Ltd 3 Niche Construction WA Pty Ltd 3

Safety Management All tenderers submitted safety management plans, evidence of policies, forms and training. Only some of the tenderers supplied actual examples of safety audits relevant to the type of works proposed, and they have been ranked higher than others under this criterion:

Tenderer Ranking Downer EDI Works Pty Ltd 1 Environmental Industries Pty Ltd 2 VDM Earthmoving Contractors (t/a Malavoca) 3 Densford Civil Pty Ltd 4 Fulton Hogan Construction Pty Ltd 4 Firm Construction Pty Ltd 5 Niche Construction WA Pty Ltd 5

Environmental Management Plan Few tenders addressed this assessment criterion adequately. Most showed evidence of an environmental policy, but only a few related this criterion to this particular project. Based on the information presented in the tender document, tenders have been ranked as follows:

Tenderer Ranking Downer EDI Works Pty Ltd 1 Environmental Industries Pty Ltd 2 Fulton Hogan Construction Pty Ltd 3 VDM Earthmoving Contractors (t/a Malavoca) 4 Densford Civil Pty Ltd 5

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Tenderer Ranking Niche Construction WA Pty Ltd 5 Firm Construction Pty Ltd 6

Overall Ranking Assessment following Step 1 Process On the basis of the overall scoring based on the tender criteria for Step 1, the ranking is shown below:

Tenderer Ranking Downer EDI Works 1 Environmental Industries Pty Ltd 2 VDM Earthmoving Contractors (t/a Malavoca) 3 Fulton Hogan Construction Pty Ltd 4 Densford Civil Pty Ltd 5 Niche Construction WA Pty Ltd 6 Firm Construction Pty Ltd 7

The Tender Evaluation Panel noted that the highest three tenderers achieved similar scores and provided superior submissions to the other tenderers. On that basis, the Panel proceeded to the next step of the evaluation process with consideration of the following highest ranked tenderers:

 Downer EDI Works  Environmental Industries Pty Ltd  VDM Earthmoving Contractors (t/a Malavoca)

For Step 2 of the evaluation process, the Tender Evaluation Panel undertook a detailed cost assessment of the tenders received for the three tenders ranked highest in the Step 1 process. Arithmetic checks were made to the submissions and the assessment took into consideration tender clarifications, so that the same requirements for the project were being allowed by all in their tendered price.

Price of Works The three highest tender submissions arising from the Step 1 evaluation process were considered for further assessment, with tender prices ranked in ascending order as follows:

Tenderer Lump Sum Prices Ranking VDM Earthmoving Contractors (t/a Malavoca) $3,066,860.69 1 Downer EDI Works $3,481,000.00 2 Environmental Industries Pty Ltd $3,972,523.05 3 The remaining four tender prices ranged from $3,942,611 to $4,421,521. An assessment and investigation of the lowest priced tenderer VDM Earthmoving Contractors (t/a Malavoca) noted the following:

 Ranked highly (third) in the Step 1 process;  Tender clarifications had no direct financial implications to Lump Sum Price;  A reputable and large organisation with substantial backing;  The firm has performed large projects for the City and for a range of clients including Main Roads WA, Developers (Cedar Woods and Port Bouvard Ltd), LandCorp and other local governments;

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 Examples of projects undertaken by the firm include construction of roads, car parks and sporting facilities such as golf courses, parks, etc;  The firm’s tender price is competitively priced and represents value for money;  Reference checks undertaken to determine timeliness of completion of projects, project management, quality of work and overall delivery of projects were very positive; and,  An interview was held on 19 July 2010 during which further details of subcontractors were supplied, and confirmation given that the tender price as a lump sum allowing for the full scope of works in the documentation.

Based on the above, the risk assessment for VDM Earthmoving Pty Ltd is considered low. Furthermore, the employment of a dedicated resource by the City to manage the Kingsway Redevelopment (Project Manager Infrastructure Development) who will directly oversee the project, should ensure any risk to the City is better managed. Overall Ranking Assessment following Step 2 Process On the basis of the overall assessment, the ranking of the three highest tenderers from Step 1 is shown below:

Tenderer Ranking VDM Earthmoving Contractors (t/a Malavoca) 1 Downer EDI Works 2 Environmental Industries Pty Ltd 3

VDM Earthmoving Pty Ltd is recommended as the preferred tenderer for Contract 01019 on a ‘value for money’ assessment.

Consultation

The members of the Tender Evaluation Panel have met on a regular basis during the development and preparation of the tender documentation phase to ensure that what has been presented for tender is in keeping with the scope of work and requirements of the stakeholders and the City.

It is also noted that Leisure Services officers have met with the user groups to advise them of the details of the proposed works and any impact on their use of the facility. The tender documentation has included specific requirements that the successful Contractor will be required to observe relating to the interfaces with the user groups. The user groups have indicated their support for the proposed works.

Comment

Works Programme The works programme for this project is outlined as follows:

Award Contract Tuesday, 27 July 2010 Letter of Award of Contract Thursday, 29 July 2010 Possession of Site Monday, 16 August 2010 Practical Completion Separable Portion 1 Friday, 24 December 2010 Practical Completion Separable Portion 2 Friday 25 February 2011

The proposed construction period has been provided to align with the commencement of further stages of redevelopment and user group needs. Separable Portion 1, for which the scope of works includes the playing area works has been specified to be completed earlier so that the turf is sufficiently established before the start of the soccer and rugby seasons. The times are considered to be adequate for the prevailing construction climate.

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Tender recommendation Tenders have been evaluated in a detailed manner by a Tender Evaluation Panel in accordance with the defined selection criteria. The recommended tenderer VDM Earthmoving Pty Ltd has provided the “best value for money” tender.

Statutory Compliance

Tenders have been invited and properly evaluated against the selection criteria in accordance with Section 3.57 of the Local Government Act and associated Local Government (Functions and General) Regulations 1996.

The Acting Director Corporate Strategy and Performance has reviewed the tender selection process for fairness and compliance and is satisfied with the evaluation process.

Strategic Implications

Kingsway Regional Sporting Complex Redevelopment – Stage 4 is congruent to the City’s Strategic Plan and the following goals and strategy: “Environmental: A sustainable natural, built and healthy environment in harmony with the growth of our municipality. 1.2 Minimise use of water

Social: Healthy, safe, vibrant and connected communities. 2.1 Increase choice and quality of neighbourhood and lifestyle options 2.2 Improve the City’s identity and community well-being through the arts, culture, leisure and recreation”

Policy Implications Nil

Financial Implications The Stage 4 project costs, based on accepting the tender of VDM Earthmoving Pty Ltd and including the contingency amounts is as follows.

Description Project Costs Conforming Tender – VDM Earthmoving Pty Ltd $3,066,860.69 GHD Pty Ltd – Outstanding Design Fees for Stage 4 $20,000 Contract Administration $80,000 Project Management $80,000 Contingency $300,000 Tender Advertisement & Administration Costs $2,000 TOTAL PROJECT COST STAGE 4 $3,548,860.69 Funding 2010/2011 PR – 1229 - Loan Borrowing State Treasury $4,008,000 TOTAL PROJECT FUNDING $4,008,000

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Sufficient funds are available to undertake the proposed works in the approved Capital Works Budget 2010/2011 from Project No PR-1229.

Voting Requirements

Simple Majority

Recommendation

That Council ACCEPTS Tender No 01019 from VDM Earthmoving Pty Ltd, t/a Malavoca, for the tender sum of $3,066,860.69 excluding GST for the Kingsway Regional Sporting Complex Redevelopment – Stage 4.

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ATTACHMENT 1

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Traffic Management

IN04-07/10 PT02-05/10 Request Traffic Calming - Hollingsworth Avenue, Koondoola

File Ref: 3125 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachments: 2

Issue

To consider a petition requesting traffic management treatments be installed along Hollingsworth Avenue, Koondoola.

Background

Council received petition PT02-05/10 at its meeting of 4 May 2010. The petition reads:

“We, the undersigned, all being Residents of the City of Wanneroo do formally request Council’s consideration:- in regard to street hoons and speed issues along Hollingsworth Ave between Butterworth Ave and Koondoola Ave, Koondoola. We ask that either speed humps or traffic calmers be installed as a means to resolve this issue as soon as possible”.

There are 43 properties with frontages on Hollingsworth Avenue. Thirty petitioners signed the petition. Of these only three provided addresses identifying themselves as residents of Hollingsworth Avenue or tributary streets. Fourteen others provided Koondoola addresses, five north of Koondoola Avenue, six from east of Butterworth Avenue, and three others were not specified. Three petitioners were from suburbs other than Koondoola and four provided mobile telephone numbers or no address. Six petitioners gave addresses outside the City.

Detail

Hollingsworth Avenue is a Local Access Street in the City’s Functional Road Hierarchy. As such its primary role is to provide property access to abutting lots and connect adjoining Local Access Streets and Places to the Local Distributor network.

Hollingsworth Avenue is 640 metres long and has been constructed with a 7.4 metre wide pavement. It connects, in a sweeping bend, between Koondoola and Butterworth Avenues, which are Local Distributor Roads.

Refer to Attachment 1 for a location plan and Attachment 2 for an aerial view of the area.

Traffic surveys were undertaken along Hollingsworth Avenue during May 2010 with the following results:

Location AWT (vpd) 85% Speed (Km/h) South of Koondoola Av 3675 50 South of Burlinson Cr 3415 64 South of Durack Pl 3425 59

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AWT – Average Weekday Traffic in vehicles per day 85% Speed – The speed at or below which 85% of traffic is travelling.

The crash statistics for the 5-years 2005 to 2009, provided by Main Roads WA, record eight accidents along Hollingsworth Avenue, three requiring medical attention and five being property damage only.

Consultation

This report has been prepared as an outcome of a petition being received by Council.

Comment

In accord with the City’s Traffic Management Investigation and Intervention Policy (TM Policy) traffic surveys were conducted at three locations on Hollingsworth Avenue during June 2010. Using the results of the traffic data collected, Hollingsworth Road was assessed for traffic management under the TM Policy, which assesses roads against a range of criteria such as:

 Speed  Traffic volumes  Crash history  Road design and topography  Vulnerable road users - Pedestrians/Cyclists

The TM Policy requires a score of > 60 to qualify for traffic management treatments, while scores between 30 and 60 points warrant increased attention to law enforcement and driver education. The assessment for Hollingsworth Road is 99, which confirms that traffic management treatments are warranted.

The average weekday traffic volume of 3,415 is considered high for a Local Access Road and indicates a high level of rat-running between Koondoola and Butterworth Avenues. The expected vehicles volumes for a Local Access Road, with a 7.4 metre wide pavement, are 2000-3000 vpd. The operating speed of 64km/h is also well above the 50km/h default speed limit for a ‘built up area’ and the number of recorded accidents over 5-years is high indicating poor driver behaviour.

While the assessment confirms that Hollingsworth Avenue qualifies for traffic management treatment, the petition does not indicate local resident demand for action, with only three petitioners providing address along or near Hollingsworth Avenue. Administration recommends that a traffic management plan be prepared for Hollingsworth Avenue and presented to the local residents for comment, the results being presented to Council for consideration.

Statutory Compliance

Nil

Strategic Implications

The request to install traffic management treatments in Hollingsworth Avenue is consistent with the following City of Wanneroo Strategic Plan 2006-2021 outcome objectives:

“Social: 2.4 Improve community safety.”

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Policy Implications

The City’s Traffic Management Investigation and Implementation Policy is applicable to this petition.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. REQUESTS Administration to: a) prepare a traffic management plan for Hollingsworth Avenue, Koondoola; b) survey the residents of Hollingsworth Avenue to determine the level of support for traffic management treatments; c) report back to Council on the results by March 2011;

2. REQUESTS the WA Police to undertake additional speed enforcement of drivers using Hollingsworth Avenue; and

3. ADVISES the petition organiser of Council’s decision.

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ATTACHMENT 1

LOCATION MAP – Hollingsworth Avenue, Koondoola

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ATTACHMENT 2

AERIAL VIEW – Hollingsworth Avenue

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IN05-07/10 PT03-05/10 - Traffic Signals - Marmion Avenue/Kingsbridge Boulevard

File Ref: 4573 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachments: 2

Issue

To consider a petition requesting alterations to the signage and pavement marking at the Marmion Avenue/ Kingsbridge Boulevard/ Jindalee Boulevard intersection traffic control signals.

Background

Council received Petition PT03-05/10 at its meeting of 4 May 2010. The petition reads: “We, the undersigned, all being Residents of the City of Wanneroo do formally request Council’s consideration:- To install a yellow sign on Marmion Avenue in the South bound lane to warn motorists from Yanchep as to the upcoming traffic signal before the traffic lights at the intersection of Marmion Avenue and Kingsbridge Boulevard, Butler and; To mark the right hand lane on Kingsbridge Boulevard at the intersection of Kingsbridge Boulevard and Marmion Avenue, Butler as being right turn only”.

Detail

The intersection of Marmion Avenue/ Kingsbridge Boulevard/ Jindalee Boulevard is controlled by traffic control signals. The Marmion Avenue legs of the intersection have been developed with separate left and right turn pockets, and a single through lane.

Kingsbridge and Jindalee Boulevards are two-lane single carriageway Local Distributor Roads. At the Marmion Avenue intersection the single traffic lane has been flared into two lanes that are unsigned for either through or right turn traffic, and a separate left turn slip lane. However, no storage pockets are provided for either left or right turning traffic.

Refer to Attachment 1 for a location plan and Attachment 2 for an aerial view of the area.

Consultation

This report has been prepared as an outcome of a petition being received by Council.

Comment

The Marmion Avenue/ Kingsbridge Boulevard/ Jindalee Boulevard intersection is equipped with Signal Ahead Warning signs on the northern approach from Yanchep. However, these are located relatively close to the signals themselves, midway along the left and right turn pockets, which reduces their visual impact to through traffic. Administration believes they should be relocated prior to the start of the storage pockets, which would make them more visible to all traffic.

Administration has approached Main Roads WA to ascertain its view on dedicating one of the lanes on Kingsbridge and Jindalee Boulevards as a right turn lane.

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To date, no official reply has been received. However, it should be noted that the limited length of flaring on Kingsbridge and Jindalee Boulevards between the common traffic lane and the intersection would limit any lane pavement arrows to a single symbol. This is unlikely to be sufficient warning for single lane following traffic to determine which dedicated lane they need to be in before reach the intersection, and is therefore unlikely to be supported by Main Roads WA.

It would appear that some users of the Marmion Avenue/ Kingsbridge Boulevard/ Jindalee Boulevard intersection are making assumptions on the turning intentions of oncoming traffic based on the lane they occupy, rather than being observant of oncoming driver behaviour and vehicle turning signals. However, traffic signal controlled intersections without pavement marking are not uncommon and drivers are required to use standard road rules of giving way to through traffic.

It is recommended that Main Roads WA be requested to install right turn pavement arrows in the right hand lanes of both Kingsbridge and Jindalee Boulevards to assist with the traffic flow at this intersection.

Statutory Compliance

The Commissioner of Main Roads WA has sole responsibility for approval of traffic signs on West Australian roads.

Strategic Implications

The request to install additional signage and pavement markings at the of Marmion Avenue/ Kingsbridge Boulevard/ Jindalee Boulevard intersection is consistent with the following City of Wanneroo Strategic Plan 2006-2021 outcome objectives:

“Social - 2.4 Improve community safety.”

Policy Implications

Nil

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. REQUESTS Main Roads WA to relocate the ‘Signals Ahead’ warning signs on the northern approach to the Marmion Avenue/Kingsbridge Boulevard/Jindalee Boulevard intersection further north where they will be more visable; and

2. REQUESTS Main Roads WA to install right turn pavement arrows in the right hand lanes of both Kingsbridge and Jindalee Boulevards; and

3. ADVISES the petition organiser of Council’s decision.

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 157

ATTACHMENT 1

LOCATION MAP – Marmion Av/ Kingsbridge Bvd Traffic Control Signals

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ATTACHMENT 2

AERIAL VIEW – Marmion Av/ Kingsbridge Bvd Traffic Control Signals

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IN06-07/10 State and Nation Building Black Spot Submissions for 2011/2012

File Ref: 2933 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachment(s): 7

Issue

To consider projects to be submitted for funding consideration in the 2011/2012 State and Federal Nation Building Black Spot Programs.

Background

The State and Federal Governments have both committed to reductions in vehicle crashes on Australian roads through Black Spot programs. These programs are primarily reactive and target road locations where crashes have occurred, although some allowance is made for proactive applications supported by a formal Road Safety Audit (RSA).

Main Roads WA (MRWA) issued invitations for submissions to the 2011/2012 State and Federal Nation Building Black Spot Programs in February 2010, with the closing date of 16 July 2010. All submissions will be evaluated by MRWA against criteria set out in the Black Spot Program Development and Management Guidelines. To assist with the preparation of submissions, MRWA provided crash data for the five-year period 2005 to 2009, a list of qualifying sites and Crash Benefit Cost Analysis Software.

Black Spot projects based on crash data must meet a minimum Benefit Cost Ratio (BCR) to ensure the proposed remedial works are cost effective. The BCR is the value of the benefit to the community of the expected reduction in accidents versus the cost of the proposed remedial treatment.

The State Black Spot Program is based on all recorded crashes, fatalities, casualties and property damage. The criteria for the program are as follows:

 For intersections, mid-block or short road sections (<3kms), the crash criterion is five crashes over a five-year period.  For road lengths (>3kms), the crash criterion is average of two crashes per kilometre per five-year period.  Value of works between $2,000 to $3,000,000  Minimum Benefit Cost Ratio (BCR) = 1.0.

Successful State Black Spot projects are funded two-thirds by the Program and one-third by Council.

The Federal Black Spot Program is based on personal injury crashes, fatalities or casualties. The criteria for the program are as follows:

 For intersections, mid-block or short road sections (<3kms), the crash criterion is three casualty crashes over a five-year period.  For road lengths (>3kms), the crash criterion is one casualty crash per kilometre per five years period.  Value of works between $2,000 to $2,000,000  Minimum Benefit Cost Ratio (BCR) = 2.0

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Successful Nation Building Black Spot projects are fully funded by the Program.

Detail

Administration has investigated the qualifying accident locations, supplied by MRWA, for each of the programs to determine the appropriate remedial treatments and their cost.

In some cases where qualifying accident locations are on distributor roads already listed for major upgrades and the Black Spot treatment would have a short life, less than five years, then expenditure of municipal funds on these Black Spots was not considered justified.

Dependent on the proposed treatment cost and the resultant BCR, projects are nominated for either or both the State and Federal Nation Building Black Spot programs. In past years Federal Nation Building Black Spot projects have required a BCR of 3.3 or greater to be successful.

Once nominations close and have been audited for compliance with the guidelines, the Metropolitan Regional Road Group (MRRG) will assess all nominations for endorsement in October 2010. It is likely that the Minister for Transport will then announce the approved projects in May 2011 to allow finalisation of Local Government 2011/12 budgets.

In addition to those sites meeting the required BCR, funding can also be applied for on the recommendation from a Road Safety Audit in locations where a recognised hazard exists.

Comment

The sites recommended for nomination, their traffic/road safety issues and proposed remedial treatments are as follows:

1. Caporn Street/Franklin Road/Rousset Road, Mariginiup

Concern Caporn Street as the terminating leg of a ‘T’ intersection under ‘Give Way’ priority control. However, the dominant traffic flow is between Caporn Street and Franklin Road and drivers on Caporn Street frequently fail to yield to Franklin Road, Rousset Road through traffic.

There have been two casualty and six property damage crashes over five years. Refer Attachment 1 for the concept plan, Drawing No 2523-1-0.

There will be a requirement to acquire land from Lot 48 (257) Franklin Road to accommodate this proposed intersection upgrade. Land acquisition drawings are currently being prepared to enable the process to commence.

Treatment Construct intersection median on Caporn Street and a left turn auxiliary lane on Frankin Road.

2. Anchorage Drive (North)/Bayfield Crescent/Talara Circuit, Mindarie

Concern The intersection is controlled by a roundabout. There have been 4 crashes over five years. Refer Attachment 2 for the concept plan, Drawing No 2522-1-0.

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Treatment Construct a predeflection on the eastern approach to the roundabout to slow vehicles before entering.

3. Joondalup Drive/Mistletoe Drive, Banksia Grove

Concern Provide safe pedestrian crossing on Joondalup Drive. Joondalup Drive Pedestrian Safety Improvement Feasibility Study (IN04-12/09 Item 5 refers)

Treatment Install traffic control signals to provide a safe pedestrian crossing. Refer Attachment 3 for a location plan

4. Mirrabooka Avenue/Edgington Crescent/Bilby Road, Girrawheen

Concern The intersection is 4-way with ‘Stop’ priority control on Edgington Crescent and Bilby Road. Mirrabooka Avenue has posted speed limit of 70km/h. Bilby Road is a cul-de- sac and is a primary access to the Roseworth Primary School. There have been 2 casualty and 5 property crashes over five years. Refer Attachment 4 for the concept plan, Drawing No 2591-1-0.

Treatment Construct a seagull island at the entrance to Edgington Crescent to convert intersection to left-in/left-out. Close right turn auxiliary lane on Mirrabooka Avenue to Edgington Crescent and construct an intersection median on Bilby Road.

5. Mirrabooka Avenue/Rawlinson Drive, Marangaroo

Concern The intersection is controlled by a roundabout. There have been 29 crashes over five years, with 6 involving vehicles entering from Rawlinson Drive. Refer Attachment 5 for the concept plan, Drawing No.2583-1-0.

Treatment Construct a predeflection on the western approach to the roundabout to slow vehicles before entering.

6. Girrawheen Avenue/Hudson Avenue, Girrawheen

Concern Hudson Avenue is the terminating leg of a ‘T’ intersection with Girrawheen Avenue. There have been 40 crashes over five years of which 22 were left turn rear end crashes on Girrawheen Avenue. Refer Attachment 6 for the concept plan, Drawing No 2592-1-0.

Treatment Construct an intersection median on Hudson Avenue along with reinforced ‘Give Way’ priority control through signage and upgrade pedestrian crossing for Our Lady of Mercy Primary School.

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7. Marmion Avenue/Hughie Edwards Drive, Merriwa

Concern Hughie Edwards Drive is the terminating leg of a ‘T’ intersection with Marmion Avenue. There have been 16 crashes over five years of which 10 were rear end crashes on Hughie Edwards Drive. Refer Attachment 7 for the concept plan, Drawing No.2468-1-1.

Treatment Construct a seagull island in the Marmion Avenue median and a protected left turn slip lane in Hughie Edwards Drive.

Statutory Compliance

Nil

Strategic Implications

Implementation of road improvements associated with the State and Nation Building Black Spot Programs is consistent with the City’s Strategic Plan 2006-2021 objectives and outcomes:

“Social 2.4 Improve community safety; and Economic 3.2 Improve regional infrastructure.”

Policy Implications

Nil

Financial Implications

A summary of the proposed Black Spot treatment costs is tabled below:

Benefit Project CoW State Federal Project Cost Cost Funding Funding Funding Ratio Level Level Level 1. Caporn Street/ Franklin Road/ RSA $550,000 $183,333 $366,667 $550,000 Rousset Road, Mariginiup 2. Anchorage Drive (North)/ Bayfield Crescent/ Talara RSA $30,000 $10,000 $20,000 $30,000 Circuit, Mindarie 3. Joondalup Drive/ Mistletoe RSA $170,000 $0 $170,000 Drive, Banksia Grove 4. Mirrabooka Avenue/ Edgington Crescent/ Bilby 1.73 $80,000 $26,667 $53,333 Road, Girrawheen 5. Mirrabooka Avenue/ 1.0 $65,000 $21,667 $43,333 Rawlinson Drive, Marangaroo 6. Girrawheen Avenue/Hudson 1.49 $35,000 $11,667 $23,333 Avenue, Girrawheen 7. Marmion Avenue/Hughie 1.4 $80,000 $26,667 $53,333 Edwards Drive, Merriwa TOTALS: State funding only $1,010,000 $280,001 $729,999 If Federal funding is successful $1,010,000 $86,668 $343,332 $580,000

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Projects approved under the Federal Nation Building Black Spot Program are fully funded by the program, however, those projects that miss out on Federal funding may be successful for State Black Spot funding.

Successful project nominations in the 2011/2012 State Black Spot Program are required to be funded one-third by the Council. Should Council be successful with all its applications through the State Black Spot Program the City will be required to contribute an amount of $280,001 towards the total cost of $1,010,000.

The application for the traffic signals at Joondalup Drive and Mistletoe Drive (No 3) does not meet the accident frequencies for Black Spot scheme funding. It was identified as being required as an unfunded component of the Joondalup Drive Pedestrian Facilities Feasibility Study. The application is being submitted for 100% State Black Spot funding with a copy of the study as the supporting documentation

The City’s revised 10-Year Strategic Financial Management Plan 2009/10 to 2018/2019 currently lists a total amount of $330,000 towards Black Spot upgrade projects for 2011/2012 with a $110,000 allocation from municipal funds. These figures will require to be revised when the approved Black Spot projects are known.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. ENDORSES the following City of Wanneroo projects for funding in the 2011/2012 State and Nation Building Spot Programs:

Project - Proposed Treatment 1. Caporn Street/ Franklin Road/ Rousset Road, Mariginiup:- Construct intersection median on Caporn Street and a left turn auxiliary lane on Frankin Road. 2. Anchorage Drive (North)/ Bayfield Crescent/ Talara Circuit, Mindarie:- Construct a predeflection on the eastern approach to the roundabout to slow vehicles before entering. 3. Joondalup Drive/ Mistletoe Drive, Banksia Grove:- Install Traffic Control Signals to provide a safe pedestrian crossing. 4. Mirrabooka Avenue/ Edgington Crescent/ Bilby Road, Girrawheen:- Construct seagull island at the entrance to Edgington Crescent to convert intersection to left-in/left-out. Close right turn auxiliary lane on Mirrabooka Avenue to Edgington Crescent and construct an intersection median on Bilby Road. 5. Mirrabooka Avenue/ Rawlinson Drive, Marangaroo:- Construct a predeflection on the eastern approach to the roundabout to slow vehicles before entering.

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Project - Proposed Treatment 6. Girrawheen Avenue/Hudson Avenue, Girrawheen:- Construct an intersection median on Hudson Avenue along with reinforced ‘Give Way’ priority control through signage and upgrade pedestrian crossing for Our Lady of Mercy Primary School.

2. NOTES the draft 2011/2012 Traffic Treatments Program will require amendment to reflect the funding of projects approved through the 2011/2012 State and Nation Building Black Spot programs.

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ATTACHMENT 1

Black Spot Concept – Caporn/ Franklin Rd/ Rousset Rd

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ATTACHMENT 2

Black Spot Concept Plan – Anchorage Dr/ Bayfield Crs/ Talara Cct

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ATTACHMENT 3

Black Spot Location Map – Joondalup Dr/ Mistletoe Dr

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ATTACHMENT 4

Black Spot Location Map – Mirrabooka Avenue/ Edgington Crescent/ Bilby Road

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ATTACHMENT 5

Black Spot Concept – Mirrabooka Av/ Rawlinson Dr

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ATTACHMENT 6

Black Spot Location Map : Girrawheen Av/ Hudson Av

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ATTACHMENT 7

Black Spot Concept : Marmion Avenue/ Hughie Edwards Drive

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IN07-07/10 Regents Estates - Public Comments on Proposed Road Closures

File Ref: 3110 Responsible Officer: Director Infrastructure Disclosure of Interest: Nil Attachments: 1

Issue

To consider public submissions following the advertisement of the proposed partial road closure at the junction of Ocean Reef Road and Backshall Place, Wanneroo.

Background

At the meeting held on 1 June 2010, Council resolved (IN07-06/10 refers):

“1. RECEIVES the Regent Estates Precinct Traffic Management Review Report 2010 prepared by Shawmac Pty Ltd; 2. APPROVES the proposed turning restrictions at the junction of Backshall Place and Ocean Reef Road to prevent access into Backshall Place from Ocean Reef Road, as shown in Attachment 4, in accordance with the Local Government Act 1995 Section 3.50 as amended. The proposed restriction to extend for 15 months from August 2010 until October 2011; 3. NOTES that Administration will develop Traffic Management schemes in St Fillans Bend and Backshall Place to reduce traffic speeds and consult with the affected property owners/occupiers; and 4. ADVISES the owners / occupiers of all properties in the area bounded by Wanneroo Road, San Rosa Road, Yellagonga Regional Park and Ocean Reef Road of Council’s decision.”

This followed three trial road closures, community consultation following the trial closures and a public meeting held on 28 April 2010.

Section 3.50 of the Local Government Act 1995 allows Council to partially or wholly close a road under its control, following the placing of an advertisement in the Local Newspaper, inviting public comment. A notice was published in the Wanneroo Times on 10 June 2010, inviting public comment to be submitted before 2 July 2010.

The proposed temporary partial closure is as shown on Drawing No 2581-1-0 included as Attachment 1 to this report.

Detail

At the close of the public comment period, two letters of support for the closure were received. A total of six submissions and one petition with 30 signatures were also received, all of them objecting to the proposed closure. In addition, an on-line petition with 240 names, the majority objecting to the proposal was submitted to Mayor Kelly on 2 July 2010. Copies of the submissions have been provided in the Elected Members Reading Room.

The six letters of objection supported Option 2, the partial closure at Scenic Drive / James Spiers Drive as their preferred option, stating that they hadn’t attended the public meeting as they endorsed the Consultants recommendation.

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The petition from the Kimo Kyro Childcare Centre contains 30 signatures, presumably from parents attending the centre. The wording of the petition is:

“PARENTS: Petition they affected by Closure Ocean Reef entry to Backshall place and Kimo kyro childcare may Lose this Parents And in the future such new Parents” (sic)

The on-line petition contains 240 respondents, many of whom have provided additional comments. Whilst the majority of the respondents object to the proposed closure, a small number of respondents have provided comments in favour of the closure.

The cover page for the petition at the website is:

“To: Mayor of Wanneroo - Jon Kelly Further to three separate trials last year and resident consultation, the City of Wanneroo intends to close the access to Regent Waters Estate from Ocean Reef Road by the end of August 2010. This is despite last year’s study proving this option was the least favoured of the three trials and not an option even recommended as a result of the consultation. They are proposing it will be in place for 15 months. The Council initially planned to follow the recommendation of the consultation and close James Spiers Drive/Scenic Drive. It appears the Council has been influenced by residents living North of the Estate who like to ‘cut through’ the estate to gain access to Ocean Reef Road and agreed ‘unanimously’ at a meeting on the 1st June 2010 to the closure at Ocean Reef Road instead. A lot of rate payer’s money has been spent on conducting last year’s trials and surveys. The Council are about to disregard the recommendations of the study and, more importantly the views of the residents living in Regent Waters. There are nearly 500 houses on our estate. How will this inconvenience affect our home’s value? There are two mobile businesses that operate at this junction. How will this closure effect them? Please sign this petition if you DISAGREE with the City of Wanneroo closing the access to Backshall Place from Ocean Reef Road. Signatures will be handed to Mayor Jon Kelly at the end of June, so please don’t delay. Thank you.”

The petition organiser asked that only “Residents who will be affected by any such road closure” add their names to the petition, however only an email address needs to be supplied to add a name to the list.

Comment

Council has a set procedure for addressing petitions detailed on the City’s website. This requires a petition to clearly state the request for the petition on each page, comprise only of original signatures and only include electors of the City. Neither the on-line petition, nor the childcare petition met this criteria, in particular the requirement to be only from City of Wanneroo ratepayers.

The on-line petition organisers carried out analysis of the comments provided in the petitions. They identified 140 (56%) of the respondents to the petition as residents of Regent Estate, whilst 86 (35%) of the respondents could not be identified. The 140 respondents identified as being from Regent Estate, represent 94 properties. The petition does contain pseudonyms and could contain more than one response from one person in a household.

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Notwithstanding this, the issues raised by the petitions are relevant, and are summarised in the table below, with the main issues raised being:

Comment in Petition Administration Comment Support Option 2 / should The Consultant’s recommendation was only one of a take notice of Consultants number of considerations taken into account when recommendations Council made its decision. Council also considered feedback from the Public during the closures, the results of the community survey and feedback from the public meeting. Council is not obliged to take the consultants advice and may apply a different weighting to issues than the Consultant. Were misled by The Consultant’s recommendation was only one of a correspondence indicating number of considerations taken into account when Consultants Council made its decision. Council also considered recommendations feedback from the Public during the closures, the results of the community survey and feedback from the public meeting. Council is not obliged to take the consultants advice and may apply a different weighting to issues than the Consultant. Will make access onto Removing the left turn into Backshall Place will remove Ocean Reef Road more the uncertainty as to whether an approaching vehicle is dangerous as there will turning or not. Breaks in the traffic will be provided not be a break in the traffic through the signals on Ocean Reef Road at Trappers to allow traffic from Drive Backshall Place to exit Will increase accidents at A study of the accidents at the Villanova Drive / Villanova/Wanneroo Wanneroo Road junction indicates that the highest risk Junction manoeuvre is turning right out of Villanova into Wanneroo Road. The proposed partial closure at Ocean Reef Road will not increase the number of motorists required to make this right turn manoeuvre The closure will only increase the number of vehicles required to turn left into Villanova This decision takes into A number of considerations were taken into account account only the views of when Council made its decision. Council also a minority of Residents in considered feedback from the Public during the closures, Scenic Drive the results of the community survey and feedback from the public meeting. Council is not obliged to take the consultants advice and may apply a different weighting to issues than the Consultant. Keep out external traffic by Council considered a number of options when it made its closing the road at Scenic decision. Council also considered feedback from the Drive Public during the closures, the results of the community survey and feedback from the public meeting. Keep out traffic wanting to Council considered a number of options when it made its turn onto Ocean Reef decision. Council also considered feedback from the Road in preference to Public during the closures, the results of the community Wanneroo Road survey and feedback from the public meeting.

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Comment in Petition Administration Comment Roundabout at Junction of The through traffic volumes on Ocean Reef Road are Ocean Reef Road and such that delays will still occur for traffic seeking to exit Backshall Place Backshall Place. A roundabout will make the turning movement easier and therefore increase the volume of through traffic using the route. Won’t achieve desired The traffic counts taken during the trail closures showed results reduction in traffic volumes of 57% on James Spiers Drive and Tyne Crescent and 56% on Backshall Place. Traffic Signals at junction The through traffic volumes on Ocean Reef Road are of Ocean Reef Road such that delays will still occur for traffic seeking to exit Backshall Place. Traffic Signals will make the turning movement easier and therefore increase the volume of through traffic using the route. The closure will add up to The closure is only for north and eastbound traffic from 100km per week to my Ocean Reef Road into Backshall Place. Turning journey to use Wanneroo movements into Ocean Reef Road are unrestricted. Road Close Scenic at Tamarisk The traffic counts and community responses showed (Option 3) that this option redirected traffic onto residential streets that currently do not experience high volumes of external traffic. Will put additional traffic The counts during the trial of the closure showed a 47% on St Fillans Bend reduction in traffic volumes at the western end of the road, but a 45% increase at the eastern end. The increase in traffic volume was much lower than modelled. The closure at Scenic Drive / James Spiers Drive resulted in a similar increase in traffic volumes at the eastern end of the road. Does not affect morning Agreed queuing to get out of Backshall Place Will restrict access to Agreed, but only for traffic from Ocean Reef Road. The Daycare Centre on alternative route, through Villanova Street is Backshall Place approximately 1350 metres further to travel Install Speed humps and A traffic management scheme will be required on roundabouts on Backshall Backshall Place to reduce the speeds of vehicles. This Place closure will reduce the volume of vehicles using the street Will impact on flower seller Agreed, however alternative locations may be available at junction Chosen because it is the None of the options have been costed. A number of cheapest option considerations were taken into account when Council made its decision. Council also considered feedback from the Public during the closures, the results of the community survey and feedback from the public meeting.

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Comment in Petition Administration Comment Will increase the traffic Agreed, however the increased traffic volumes will not volumes at the Ocean exceed the capacity of the junction Reef Road/Wanneroo Road lights Will reduce Emergency All Emergency Services are advised of the proposed Vehicle Access closure as part of the public comment procedure. Will not reduce traffic Agreed, A traffic management scheme will be required speeds on Backshall on Backshall Place to reduce the speeds of vehicles. Place This closure will however, reduce the volume of vehicles using the street

Five respondents misunderstood the intent of the closure, with their comments indicating that they thought all movements at the junction were prevented.

Comment in Petition Administration Comment Will have to turn right onto The closure is only for north and eastbound traffic from Wanneroo Road from Ocean Reef Road into Backshall Place. Turning within Regent Estates movements into Ocean Reef Road are unrestricted. The closure will add up to The closure is only for north and eastbound traffic from 100km per week to my Ocean Reef Road into Backshall Place. Turning journey to use Wanneroo movements into Ocean Reef Road are unrestricted. Road Will require me to access The closure is only for north and eastbound traffic from Wanneroo Road at Shell Ocean Reef Road into Backshall Place. Turning Garage movements into Ocean Reef Road are unrestricted.

Additionally, two respondents supported the closure as proposed.

Comment in Petition Administration Comment Support Closure, Is an inconvenience, but better than nothing

Three respondents did not support any form of closure.

Comment in Petition Administration Comment No action required – is a The majority of the through traffic is using the roads police enforcement issue legally and obeying the road rules. This will not affect the volume of vehicles using the route. Use Policing and Cameras The majority of the through traffic is using the roads to enforce road rules legally and obeying the road rules. This will not affect instead of road closures. the volume of vehicles using the route. No closures at all This will not affect the volume of vehicles using the route.

It must be remembered that the result of the community survey following the closures was inconclusive. Of the over 1200 residences surveyed, 493 completed responses were received. Analysis of the results is outlined below:

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Trial 1: Trial 2: Trial 3: Ocean Reef James Spiers Scenic Drive Road/Backshall Drive/Scenic south of Tamarisk Place Drive Avenue Used this section of road 85% 62% 47% Had to change their routes 57% 44% 40% more than once per day Had to travel further 75% 50% 45% Queue lengths shorter 28% 30% 26% Quicker access onto major 22% 25% 24% roads Accept as permanent change 46% 49% 47%

Further analysis of the results was then conducted for those respondents who identified that they lived within Regent Estates. This produced slightly different results as detailed in Table 4 below:

Trial 3: Trial 1: Trial 2: Scenic Drive Ocean Reef James Spiers south of Road/Backshall Drive/Scenic Tamarisk Place Drive Avenue Fewer vehicles past your 51% 52% 47% home More vehicles past home 10% 17% 17% Increase in number and magnitude of speeding 10% 15% 14% vehicles Decrease in number and magnitude of speeding 33% 37% 30% vehicles Accept as permanent change 45% 57% 67%

The respondents to the survey were clearly separated to those living north of Regent Estates and those within Regent Estates. The majority of respondents to the north strongly expressed views that the roads should remain unrestricted for their benefit. The majority of respondents within Regent Estates would like a closure north of their area, as this would have the least impact on their preferred traffic routes.

Furthermore, a major issue with the each of the closures was that during the trial each experienced some “non compliance”, as summarised below: Trial 1 Vehicles were avoiding the closures either by turning from Wanneroo Road west of Backshall Place onto the Dual Use Path, by driving through the vacant land to the east of the junction or by contravening the Road Traffic Code by driving through “No Entry” signs. Trial 2 Vehicles were contravening the Road Traffic Code by driving the wrong way around the roundabout or driving northwards in the southbound lane. Vehicles were turning in resident’s driveways or doing U Turns in Scenic Drive.

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Trial 3 Vehicles were driving through private property to avoid the closures. Barriers were removed or pushed aside by vehicles

Of the three closures, Trial 2 experienced the highest level of non-compliance, and this was confirmed at the public meeting. Enforcement of a more permanent closure would be difficult as it relates to traffic offences and may rely on surveillance cameras or regular police presence. As reported at the community meeting with the District Police Superintendent on 23 June 2010, any video or photographic evidence must clearly identify not only the vehicle, but also the driver of the vehicle for it to be used for a successful prosecution.

The restriction of the junction of Backshall Place and Ocean Reef Road to prevent access from Ocean Reef Road as used in Trial 1 and endorsed by Council at its meeting on 1 June 2010 would:

1. Reduce through traffic using the Tyne Crescent, James Spiers Drive and Backshall Place. 2. Still permit residents west of Wanneroo Road the option of accessing Ocean Reef Road, removing their requirement to turn right onto Wanneroo Road 3. Permit the level of non-compliance with the closure to be controlled by a physical barrier such as pine poles 4. Improve the safety of the intersection by reducing the number of turning movements.

Traffic modelling by Shawmac reported in April 2009 indicated that 1470 vehicles per day (vpd) of the modelled 3,200 vpd on Tyne Crescent were through traffic, whilst 700 of the modelled 1800 vpd on Backshall Place were through traffic. Counts during the closures verified the modelled figures, whilst also demonstrating that traffic speeds in Backshall Place continued to be higher than desirable.

Council has three options:

1. Proceed with the temporary closure at Backshall Place (Trial closure 1) as resolved at the meeting of Council held on 1 June 2010; or 2. Restrict Traffic Movement at Scenic Drive /James Spiers Drive (Trial Closure 2) as requested by the on-line petition; or 3. Do nothing, leaving the road network as it currently exists.

Council may also resolve to undertake further community consultation on this matter before making a final decision on a 12 month temporary closure. It is noted that there has been an extended community consultation process over a number of years with no consensus on the preferred traffic management treatment. At the public meeting on 28 April 2010, many of the residents in attendance expressed the view that while they may not agree with the scheme adopted by Council, they would support it, as some action needs to be undertaken. It is likely that any further consultation will result in similar divided views by the community to those derived from previous consultation.

Option 1 will reduce the traffic volumes using Tyne Crescent, James Spiers Drive and Backshall Place. It will inconvenience all residents of Regent Estates and areas to the north who access their residence from Ocean Reef Road. It will not reduce queue lengths in the morning peak period at the junction of Ocean Reef Road and Backshall Place. It will allow through traffic from the north of Regent Estate to access Ocean Reef Road in preference to Wanneroo Road. To improve compliance with the proposed temporary road closure bollards and fencing will be installed as per Attachment 1.

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Option 2 will reduce traffic volumes using Tyne Crescent and James Spiers Drive by removing the majority of through traffic. It will have a negligible impact on traffic volumes using Backshall Place. It will compel all traffic north of Regent Estate and west of Wanneroo Road to use Wanneroo Road. Policing the illegal use of the closed roads to access Regent Estate may be an issue due to the poor passive surveillance in the area.

Option 3 will not address the issue of traffic volumes in James Spiers Drive and Tyne Crescent, nor will it address traffic volume and speed in Backshall Place. Residents to the north of Regent Estate and west of Wanneroo Road will not be impacted. Queue lengths at the Backshall Place exit onto Ocean Reef Road will impact residents within Regent Estate. Residents in Tyne Crescent and James Spiers Drive will continue to experience high traffic volumes.

Community feedback throughout the process has highlighted the problems that are being experienced in accessing major roads such as Marmion Avenue, Ocean Reef Road and Wanneroo Road. Administration is working with Main Roads WA to progress an access strategy for Marmion Avenue and will continue to discuss access onto Wanneroo Road between the Wanneroo Townsite and Ocean Reef Road.

Statutory Compliance

Section 3.50 of the Local Government Act 1995 controls the temporary closure of public roads.

Strategic Implications

The proposed long-term temporary closure is consistent with the following City of Wanneroo Strategic Plan 2006 – 2021 outcome objectives:

“Social: 2.4. Increase community safety 2.5 Improve transport options and connections”

Policy Implications

Nil

Financial Implications

The sum of $63,000 was carried forward from 2009/2010 in PR 1942 – South Wanneroo – Regents Estate Wanneroo for the construction of any permanent modifications. A further $75,800 has been included in the Traffic Management Projects program in the 2010/2011 Budget.

The cost of installation of the long-term trial closure can be funded from these accounts, as can the permanent works in St Fillans Bend and Backshall Place, as approved by Council at the 1 June 2010 meeting.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. RECEIVES the public submissions concerning the proposed turning restrictions at the junction of Backshall Place and Ocean Reef Road to prevent access into Backshall Place from Ocean Reef Road;

2. REAFFIRMS its decision to support the proposed turning restrictions at the junction of Backshall Place and Ocean Reef Road to prevent access into Backshall Place from Ocean Reef Road, as shown in Attachment 1, in accordance with the Local Government Act 1995 Section 3.50 as amended. The proposed restriction to extend for 15 months from August 2010 until October 2011;

3. NOTES that Administration will continue to discuss access options with Main Roads WA for Wanneroo Road between the Wanneroo Townsite and Ocean Reef Road; and

4. ADVISES the owners/occupiers of all properties in the area bounded by Wanneroo Road, San Rosa Road, Yellagonga Regional Park and Ocean Reef Road of Council’s decision.

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ATTACHMENT 1

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Community Development

Capacity Building

CD01-07/10 Terms of Reference for Reconciliation Action Plan Working Group

File Ref: 4094 Responsible Officer: Director Community Development Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider the draft Terms of Reference for the Reconciliation Action Plan 2010-2012 Working Group.

Background

The Department of Local Government and Regional Development (DLGRD) and Department for Indigenous Affairs (DIA) have encouraged all local governments to develop a Reconciliation Action Plan (RAP), which would address some of the inequities facing Aboriginal and Torres Strait Islander (ATSI) people. This includes a disparity in life expectancy between indigenous and non-indigenous people of 17 years.

Reconciliation Australia recommends a framework for the RAP based on:

1. RELATIONSHIPS - building positive relationships between indigenous and non- indigenous people;

2. RESPECT – recognising the contribution of Indigenous people to Australia and learning more about the history, culture and diversity in a two-way communication process;

3. OPPORTUNITIES – attracting, developing and retaining organisational talent to build opportunities for aboriginal employment, training, development and mentoring

At its meeting 1 June 2010 (CDO1-06), Council endorsed the development of a Reconciliation Action Plan (RAP) 2010-2012. To achieve this, Terms of Reference for a RAP Working Group need to be approved in order to commence the process of developing draft goals for the RAP.

Detail

It is proposed that the City of Wanneroo develops a RAP for the period 2010-2012 through a consultation process that engages the wider Aboriginal population in Wanneroo. This is to be achieved through the development of a RAP Working Group comprising Aboriginal residents, staff and key stakeholders as well as Elected Members. Key goals for the RAP would be jointly developed and opened for public comment then Council endorsement sought for the final Plan. Once Reconciliation Australia registers the endorsed RAP on its website, a promotional launch would be conducted as the City works proactively with the Aboriginal community to achieve its goals in Relationships, Respect and Opportunities.

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Once the RAP 2010-2012 is endorsed, it is recommended that the Working Group continue to annually report on the progress of the Plan, and build strong community relationships between the City and the Aboriginal community.

The overarching aim is to keep the RAP goals for the next two years simple and achievable. The RAP should be a growing and developing process as the RAP Working Group continuously examines and evaluates the success of strategies. In this way the next RAP becomes a stronger and more focussed document with a strong and genuine sense of engagement and ownership by the Aboriginal community and the City. Administration proposes to develop the RAP in four main stages with a possible timeline, depending on consultation processes, as follows:

Stage 1 August- October 2010: Developing the Working Group

Once the Terms of Reference are endorsed, public canvassing will be via invitation and notices for Expressions of Interest from the Aboriginal community and key stakeholders to join a RAP Working Group comprising 8-10 people which would include a maximum of two (2) Elected Members, Aboriginal youth and elders/seniors, Aboriginal City staff and community leaders. Names of Working Group members will go to Council for endorsement by Council at its meeting on 19 October 2010.

Stage 2: October 2010 – February 2011: Developing Draft Goals

Draft goals will be developed by the Working Group. This group would convene 1-2 times per month to develop the short-term and longer-term goals for the City’s RAP, using culturally appropriate methods of engagement.

Stage 3: February – June 2011: Public Comment & Endorsement by Council

Although not a statutory requirement, a one-month period of public comment is recommended. Changes can be made and the draft RAP will go to Council for endorsement at its May 2011 meeting.

Once Reconciliation Australia registers the City’s RAP on its website by the end of June 2011, a promotional launch event can be planned by the City to coincide with the NAIDOC celebration in July 2011.

Stage 4: Ongoing

Ongoing consultation with the RAP Working Group will mark RAP achievements and recommend changes for the consideration of executive management. It will also annually review the City’s RAP progress towards its stated goals in Relationships, Respect and Opportunities and report back to Reconciliation Australia through Council.

Comment

The Terms of Reference (Attachment 1) reflect the need for culturally appropriate methods and locations of community engagement as formal methods of engagement will most likely not be attractive to Aboriginal community members. The place and timing of consultation sessions need to be arranged around community members’ availability, transport options, existing communication channels and hierarchy. These issues will be developed by the Administration staff appointed to the consultation processes.

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Sensitivity and respect for Aboriginal community issues can develop a solid foundation for future consultation processes and it is important to develop goodwill on the part of the City of Wanneroo and the local Aboriginal community.

Statutory Compliance

There is no statutory requirement for the City of Wanneroo to develop a RAP. However, building trust and respect between Aboriginal and non-Aboriginal people is a community development goal.

Strategic Implications

This report aligns with the City’s Strategic Plan 2006-2021:

“Social: healthy, safe, vibrant and connected communities”; and “Governance: Leadership and community engagement ensures the best use of our physical financial and human resources”.

Policy Implications

There is no formal policy for the RAP, however, the Welcome to Country Protocols Policy will form a basis and guide for formal events. The Welcome to Country Protocols will go to Council for endorsement as a new policy in July 2010.

Financial Implications

The RAP Working Group consultation costs will be allocated from the Community Links 2010/2011 budget.

Cross cultural awareness training will require HR training budget allocations over the next year and it is recommended that the Elected Members selected for the RAP Working Group undertake this training as soon as possible

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. ENDORSES the Terms of Reference for the Reconciliation Action Plan 2010-2012 Working Group (Attachment 1); and

2. NOMINATES Cr______and Cr ______as members of the Reconciliation Action Plan Working Group.

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ATTACHMENT 1 Page 1 of 3

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CD02-07/10 Welcome to Country Protocols Policy

File Ref: 4095 Responsible Officer: Director Community Development Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider adoption of a Welcome to Country Protocols Policy (Attachment 1).

Background

Welcome to Country addresses are commonly used through all levels of government, by community agencies, industry, and business and by events organisers. In past years, the City of Wanneroo has undertaken these protocols, however, no formal policy is currently in place. This report seeks to address this and provide a framework for when, where, how and why Welcome to Country Protocols are observed as part of the City’s activities.

Ceremonies and protocols are a fundamental part of Aboriginal culture. Valuing and respecting appropriate Aboriginal ceremony can help increase mutual understanding and respect for cultural practices between Aboriginal Australians and the wider community. These protocols can help develop genuine partnerships and respect, and thereby assisting to eliminate some of the cultural barriers that exist in the community. The inclusion of Aboriginal historical artifacts in the new Wanneroo Museum collection is an example of inclusive planning that can overcome these barriers.

The City of Wanneroo has a higher than average population of Aboriginal residents including Nyoongar people among local governments in the Perth metropolitan area. However, the rate of engagement in the City’s consultation opportunities, advocacy, programs, services and facilities is relatively low. Reconciliation offers opportunities for Aboriginal residents to engage in decision-making processes. The City’s proposed Reconciliation Action Plan 2010 - 2012 is expected to identify developing a Welcome to Country Protocol as a key desired outcome in the Plan.

Detail

The Welcome to Country can be through speech, song, ceremony or a combination. To ensure that traditional owners are comfortable with the arrangements, consultation with local indigenous leaders has been undertaken on the Welcome to Country Protocols Policy with the following considerations and guidelines:

 When engaging an Elder to present a Welcome to Country, it is preferable that it is someone from the region where the event is being held and not an Elder from another region. The event may be called a Nyoongar Welcome, in which case a Nyoongar Elder is invited to provide the welcome. However, this action may not be seen to demonstrate full commitment to the process of providing a Welcome or to the observance of traditional protocols.  Depending on the level of importance, the City may decide that it is appropriate to incorporate the giving of a gift. This practice would only be encouraged if the City was entertaining a dignitary of particularly high standing, where the City would provide a gift, which would usually be in the form of Aboriginal art or an artifact.

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 Prior to engaging an Elder for the presentation of a Welcome to Country, it is important to consider the type of event, whether VIPs will be present, the type of speaker required, whether the event is suitable for the telling of a short story and whether the event requires a male or female Elder?  The Department of Indigenous Affairs does not provide advice on who should be consulted in order to avoid perceptions of favouritism.

An Acknowledgement of Traditional Owners is a way of demonstrating respect for Aboriginal protocol, and can be respectfully given by any non-Nyoongar person or individual participating in an occasion of any kind. Some events, due to their size and regularity may not require a welcome ceremony but do require acknowledgement of traditional ownership.

Consultation

Initial advice has been sought from Aboriginal Community Elders/Leaders/local knowledgeable people, including the Northern Suburbs Reconciliation Group, the Kookaburras Club Adult Day Centre group of senior Aboriginal women.

Professor Irene Stainton, a Girrawheen based Nyoongar consultant on planning the Wanneroo Museum collection, was also contracted for consultation on the policy development.

Comment

This policy has gone through Community Consultation on the draft policy as well as discussion through Council Forum (13 July 2010) and the Executive Management Team.

At its meeting on 1 June 2010 Council endorsed the development of the City’s Reconciliation Action Plan 2010-2012 including establishing a RAP Working Group. In terms of the City’s proposed RAP, it is strongly recommended that the City establish a RAP Advisory Group, which would provide advice on all Aboriginal issues and would become the initial focal point for future consultation regarding Aboriginal affairs.

Once the Welcome to Country Protocols Policy is endorsed, it will be included in communication and events procedures.

Statutory Compliance

There is no statutory requirement for the City of Wanneroo to develop Welcome to Country protocols, however, building trust and respect between Aboriginal and non-Aboriginal people is a community development goal.

Strategic Implications

Aligns with the City’s Strategic Plan 2006-2021 Outcome Objectives:

“2. Social Pillar: Healthy safe vibrant and connected communities. 2.2 Improve the City’s identity and community well being through arts, culture, leisure and recreation; and

4. Governance Pillar: Leadership and community engagement ensures the best use of our physical financial and human resources. 4.2 Improve community engagement.”

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Policy Implications

Nil

Financial Implications

There will be some financial implications for negotiated contractual payment to identified Elders who are engaged to do Welcome to Country addresses. These will vary depending on the Elder and the length of time taken to prepare. Some Elders may provide detailed cultural knowledge and some may tell a short story. The invoice provided may include travel, parking and tax implications incurred by the Elder.

For a larger community event the City may require a Welcome to Country, followed by a dance performance. These two components are usually dealt with separately, where the City would expect to pay more for performing artists.

Voting Requirements

Simple Majority

Recommendation

That Council ADOPTS the Welcome to Country Protocols Policy (Attachment 1) for significant events and ceremonies.

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ATTACHMENT 1

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CD03-07/10 Budget Variation Grant for Welcome in Wanneroo Stage 2 Project

File Ref: 4098 Responsible Officer: Director Community Development Disclosure of Interest: Nil Attachments: Nil

Issue

To consider a budget variation for 2010/2011 of $17,300 grant funds from the Disability Services Commission for Stage 2 of the Welcome in Wanneroo Project.

Background

In 2007/08, the City received $25,000 grant funding from State Government via the Disability Services Commission (DSC) under the You’re Welcome Access Initiative for the purposes of gathering information on accessibility of high visitor traffic areas within the City. This information is then placed on the website www.accesswa.com.au to be used by residents, tourists and visitors with a disability so that they are able to make informed decisions about accessing commercial, public and private businesses and facilities on a daily basis or as a tourist or visitor to Wanneroo.

The chosen focus areas for the Welcome in Wanneroo Stage 1 grant project were Ocean Keys Shopping Precinct, Mindarie Marina, Kingsway Shopping Centre and Kingsway Indoor Sports Stadium. At that time the Wanneroo Town Centre redevelopment was in the planning stages so could not be selected for the project.

The City utilised the grant funds to employ a Project Officer to undertake liaison with business owners, staff in outreach facilities and commercial organisations in the above areas and to physically gather the access data. This has now been placed by DSC on the website. It is accessible via suburb search so ‘Clarkson’ and ‘Madeley’ become the search fields for the City of Wanneroo data. There is a direct link from the City’s website to the ‘Welcome’ website which is controlled by DSC as administrators for websites for the whole of WA. Any changes to facilities access as reported by people with disabilities or the businesses, are collated by City administration and forwarded to DSC for updating on the website.

The Stage 1 grant was duly acquitted in 2009. The City applied in 2008/09 for a second grant to cover the central Wanneroo Town Centre, which was coming near to completion. This application was unsuccessful due to huge demand for grants from other local governments wanting to enter the You’re Welcome Access Initiative.

The City applied again in 2009/10 for a further grant to cover the Town Centre and the Quinns Beach foreshore where a universal access ramp was being constructed. The City has now been successful in obtaining this new grant funding of $17,300, which was received late in June 2010, with funds being restricted until used.

Detail

The Welcome in Wanneroo information consists of data and photographs such as:

 Disability parking bays (number and location);  Doorways (width, type and level of difficulty in opening);

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 Ease of entry and transit through shops, restaurants, banks and public buildings;  Signage (height, size and readability for a person with visual impairment);  Disability toilets (measurements and layout);  Pavements and surfaces (levels, condition and type of surface);  Potential obstacles and things to note;  Accommodation; and  Recreational sites.

All of the information is designed to enable the person with a disability to make safe and suitable choices and feel comfortable and informed as a visitor to the local area.

Consultation

Development of the City’s Disability Access and Inclusion Plan 2007-2010 required consultation with community members and this reflected the need for accessible information. It has been well documented that many people with a disability may face social and physical isolation and may utilise electronic forms of information searching such as websites, emails and social networking tools.

“As people with disabilities live longer lives, general technological developments, for example computers and other electronic aids, present greater potential for improving quality of life by addressing functional limitations that might restrict social participation and independence in day-to-day life”.

(Disability Future Directions 2025: A long-term strategy for disability in Western Australia, January 2009. Disability Services Commission)

Comment

This project will enable people with a disability to access information on a wide range of visitor attractions throughout the City of Wanneroo. The grant will cover salary costs of a Project Officer position and give the City the capacity to further raise awareness of the needs of people with disability, and join a statewide initiative among local governments to improve inclusiveness and accessibility in the community.

Lottery West are expected to advise the City shortly regarding grant funds for a Beach Wheelchair, to be stationed at the Quinns Beach Foreshore area. This kind of facility is valuable on the Welcome in Wanneroo website.

Statutory Compliance

The Disability Services Act 1993 (amended 2004) requires statutory compliance with particularly relevant outcomes as follows:

1. Existing functions, facilities and services are adapted to meet the needs of people with disabilities. 2. Access to buildings and facilities is improved. 3. Information about functions, facilities and services is provided in formats, which will meet the communication needs of people with disabilities.

The City’s strategies in the Disability Access and Inclusion Plan 2007-2010 aim to achieve these outcomes.

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Strategic Implications

The report aligns with the City’s Strategic Plan Outcome Objectives 2006-2021:

“2. Social: Healthy, safe, vibrant and connected communities 2.1 Increase choice and quality of neighbourhood and lifestyle options.

4. Governance: Leadership and community engagement ensures the best use of our physical, financial and human resources. 4.2 Improve community engagement.”

Policy Implications

The City’s Policy on Access to Information & Services for People with Disabilities and their Family and Carers (updated 2009) clearly supports Outcome 3 of the Disability Access and Inclusion Plan 2007-2010.

Financial Implications

Grant funding will cover salary costs for a Project Officer for a short-term contract. Minor equipment and postage costs will be met through the Community Links 2010/2011 budget. The grant funds have been received in June 2010 for expenditure in 2010/2011.

The required Budget Variation will be as follows:

Cost Code From To Description 988463-999-915 $17,300 Transfer from Restricted Cash (Grant (ex -GST) Funding from the State Government Disability Services Commission received 2009/10) 717258-9399-201 $17,300 Community Links Expenditure for (ex-GST) Undertake Special Projects (salary)

Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. Pursuant to Section 6.8(1) of the Local Government Act 1995 APPROVES BY ABSOLUTE MAJORITY the expenditure of $17,300 (exc. GST) grant funding from the State Government Disability Services Commission for the purpose of undertaking the Welcome in Wanneroo Stage 2 Project in 2010/11; and 2. NOTES the following budget variation to fund the Welcome in Wanneroo Stage 2: EXPENDITURE Cost Code From To Description 988463-999-915 $17,300 Transfer from Restricted Cash (Grant (ex-GST) Funding from the State Government Disability Services Commission received 2009/10) 717258-9399-201 $17,300 Community Links Expenditure for (ex-GST) Undertake Special Projects (salary)

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CD04-07/10 Twin Cities FM - Sponsorship Request

File Ref: 2855 Responsible Officer: Director Community Development Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider a request for sponsorship from the Wanneroo Joondalup Regional Broadcasting Association Inc. (WJRBA) trading as Twin Cities FM.

Background

Council has previously supported the Twin Cities FM local radio station by subsidising the value of rental space for the station at the Ashby Operations Centre. This space was formally valued at $43,294 pa, but leased to Twin Cities FM at $1 pa during the period November 2001 to August 2008.

Twin Cities FM relocated from the Ashby Operations Centre to Edith Cowan University in 2008. As a consequence, they have not received any financial support, either direct or indirect, from the City of Wanneroo since this time.

In February 2009 (report CD01-0209), Council considered a request from WJRBA trading as Twin Cities FM for sponsorship funding to assist with basic operational costs to the amount of $30,000, for the remainder of the 2008/09 financial year, to be re-negotiated for the 2009/10 financial year. Council did not support this request, however, Twin Cities was invited to apply for funding within the City of Wanneroo’s Community Funding Program (CFP) March 2009 funding round. Twin Cities FM did attend an information session for the March 2009 Community Funding round, however, because they were asking for operational costs, which are not covered under the CFP guidelines, they did not apply.

Council also resolved to list an amount of $10,000 for consideration in the draft 2009/2010 budget for funding of Twin Cities FM, however, this amount was not endorsed in the budget adoption.

In August 2009 (report CD05-08/09), Council considered a request from WJRBA trading as Twin Cities FM for sponsorship to assist with basic operational costs to the amount of $10,000, for the remainder of the 2009/10 financial year, however this was not endorsed.

Detail

The Board of Management of Wanneroo Joondalup Regional Broadcasting Association is now seeking $12,000 sponsorship funding from the City of Wanneroo to assist in its basic operational costs for 2010/11 financial year, with the opportunity to re-negotiate for the following financial year (ref Attachment 1 Sponsorship Proposal 2010-2011).

A breakdown of what 89.7 FM will provide the City of Wanneroo in return for a funding commitment of $12,000 plus GST includes:

 4 x 30 second announcements each day, updated throughout the year as required – valued at $7500;  a weekly interview on events, activities and initiative within the City – valued at $3750;

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 council logo and link on 89.7 FM website; and.  89.7 FM to promote City of Wanneroo community events – valued at $750.

The City of Joondalup is currently considering an identical proposal from Twin Cities FM.

Comment

Clearly it is difficult to measure the number of residents who listen to the local radio station and whether this is a useful marketing tool for the City’s messages. It is also difficult to assess the application when the WJBRA does not have a comprehensive marketing strategy to complement its proposal.

In light of the lack of listener, demographic and market share information, it is also difficult to consider and determine the value of the proposal as a community service rather than as a marketing opportunity.

Council needs to consider the merits of this proposal in the current economic climate and the value for money offered in comparison to other marketing activities undertaken by the City.

This proposal should also be considered alongside grants made to other community service agencies such as:

 Volunteer Bush Fire Brigades (support through accommodation and project management of new Fire Station construction),  Surf Life Saving ($25,000 for purchase of an inflatable rescue boat for Yanchep Surf Lifesaving Club) and  Volunteer Sea Rescue ($80,000 for purchase of new rescue boat).

The above organisations all provide a recognisable service to the community particularly in emergency situations. In comparison the Twin Cities proposal does not give Council a clear indication of the value being provided to the community.

Clearly it is difficult to measure the number of residents who listen to the local radio station and whether this is a useful marketing tool for the City’s messages. The City supports bi- monthly versions of Wanneroo Link to appear in Sun City News in recognition of providing an alternative source of information to Community Newspapers for City residents. Twin Cities FM however already receives the information provided in Wanneroo Link through media releases and is free to broadcast this material.

Statutory Compliance

Nil

Strategic Implications

This proposal could be considered within the City’s Strategic Plan 2006-2021 Outcome Objectives:-

“2.3 Improve the capacity of local communities to support each other”.

Policy Implications

This proposal does not comply with the objectives and guidelines of the City’s Community Funding policy. It might however be considered through the Donations and Sponsorship policy, however this proposal would require more than 15% of the annual donations budget.

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Financial Implications

There is no allocation for this funding in the 2010/11 budget in direct support of this proposal. However, the Council could consider a one-off reallocation of funds during the Mid Year Budget Review if it wished to support the ongoing work of Twin Cities FM.

Voting Requirements

Simple Majority

Recommendation

That Council DOES NOT SUPPORT the sponsorship proposal presented by Wanneroo Joondalup Regional Broadcasting Association Inc (WJRBA) trading as Twin Cities FM.

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ATTACHMENT 1

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Program Services

CD05-07/10 Kingsway Regional Sporting Complex - Master Plan Amendments

File Ref: 4172 Responsible Officer: Director Community Development Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider the amendments to the Kingsway Regional Sporting Complex Master Plan (Attachment 1).

Background

In June 2005 the City of Wanneroo (the City) agreed to redevelop the existing Kingsway Regional Sporting Complex (the Complex) in Madeley at an estimated cost of $21.44M (inclusive of inflation over the term of the project). Delivery of the project was programmed over six stages covering seven financial years. The City has currently completed three stages.

As with most major projects, there has been a number of unforseen elements impact on the project. Initial delays in gaining a clearing permit from State Government put the project some 18-months behind schedule.

In October 2009 a report titled “Kingsway Regional Sporting Complex Redevelopment - Project Status and Future Staged Implementation” was presented to Council for consideration as a “Confidential” item. This report advised the following:

 Review of works undertaken to date  Stage 2 contractual dispute, proposed modifications in relation to Stage 3  Works and the proposed program of works aimed at completing the Kingsway Regional Sporting Complex Redevelopment Project  The revised estimate of costs for the works being $22.64M excluding costs that may arise as a consequence of the Stage 2 contractual dispute.

It is also noted in early 2009 the City was successful in being awarded a $2.8M grant from the Federal Government for the upgrade to the Kingsway Netball Facility (works that had been scheduled to occur as part of Stage 6 activities). The City in support of the grant application committed a further $400,000 resulting in an overall project cost of $3.2M.

In January 2010 the City also submitted a further grant application for Round 2 from the Federal Government stimulus package. In this instance an application in the sum of $3M for the works associated with Stage 4 Soccer and Rugby works was submitted but recent advice from Canberra is that the application was not successful.

Detail

As the stages of development have progressed, circumstances have required the City to make amendments to the master plan. These amendments are the following:

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Amendment 1 – Co-location of the Soccer Clubs As part of Stage 4, co-location of Kingsway Olympic and Wanneroo City Soccer Clubs was envisaged. Wanneroo City clubrooms were to be demolished in Stage 5 and replaced by a playing pitch. Two sets of change rooms were to be erected on each side of the existing Kingsway Olympic clubrooms. Administration met with both Wanneroo City and Kingsway Olympic soccer clubs in 2009/10 to explore 4 options for the future.

 Amalgamation (the two clubs join together to form one club);  Co-location (both club were to share function areas but would have their own club rooms);  Remain in current locations; and  One club relocates to another reserve within the City.

After investigation of the above options neither club expressed any desire to move away from their current location.

The City will now look to upgrade both main pitches as a variation from the existing master plan and will reconsider the upgrade of each clubroom. It must be clear also that it is a priority to keep car park allocations developed for the master plan.

Amendment 2 – AFL Oval – Location of the discus and shot put

Following the completion of the Stage 3 works it was recognised that the newly developed area was unable to fully cater for the cross-functional use by football, little athletics and cricket. After further consultation with sporting groups a new layout was agreed on, with additional facilities to enhance the overall useability of the football area of the complex.

Additional discus and shot put areas have also been added to the area located south of the football oval. The works have transformed the presentation of the Hepburn entrance to the complex while providing state of the art facilities for little athletics.

Amendment 3 - Parking on Kingsway

The master plan has allocated 250 car park lots in front of the Kingsway Indoor Sporting Complex and along Kingsway. One hundred and three car parking lots have been constructed with any extension of this parking facility to its full capacity subject to environmental approvals.

STAGE AMENDMENTS

Kingsway Netball Upgrade

Kingsway netball upgrade was originally scheduled as Stage 6 works to be undertaken. The City was successful in being awarded a $2.8M grant from the Federal Government. The project (resurfacing and installation of new floodlights) could not be carried out within the one netball off-season. The project became staged with courts 28-57 resurfaced and floodlighting installed on courts 1-27 between October 2009 and March 2010. Courts 1-27 are to be resurfaced commencing October 2010 and completion subject to contractors availability being March 2011.

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Kingsway Regional Playground

In recognition of the growing local population and the increase of passive recreation at the reserve project funding has been brought forward from the year 2015/16 program for a regional playground. Funding for the project has been brought forward in the 10 year capital works program with consultation, concept design and Stage 1 construction scheduled to take place 2010/12. State 2 construction is scheduled for 2012/13 It is envisaged that the concept will contain one main playground and the potential of 2-3 smaller playground sites situated throughout the complex.

Comment

It is recommended that the City seeks a consultant to review the Kingsway Redevelopment Master Plan and in the process recognise the adjustments and alterations from the 2005 Master Plan in the 2010 revised Master Plan.

The 2001 State Sporting Facilities Plan highlighted the need for facilities to address gaps in provision in Athletics among other sports. In 2002 the City of Wanneroo participated in a Regional Athletics Facility Working Party convened by the Department of Sport and Recreation. A feasibility study was undertaken by consultants to the department to evaluate the best venue/options for a northern athletics track.

After eliminating ECU as a potential venue, the consultants prepared a report outlining the potential advantages of Kingsway as a location versus Arena Joondalup. At a briefing of stakeholders in August 2002, the City was advised that Kingsway was the preferred location for this facility. The project was proposed as a shared investment between the City and the State government, with ongoing operational and maintenance costs to be covered by the City. Council had not formally resolved to support the project.

Since that time, although athletics facilities have been developed at Perry Lakes and in the City of Canning for Eastern Regional Athletics, there has been no further commitment by the state to developing facilities in the northern suburbs.

More recently the State Government awarded funds through the Community Sports and Recreation Facilities Fund (CSRFF) for a combined change-rooms project at Kingsway for both Kingsway Olympic and Wanneroo City Soccer clubs. When the City was not able to facilitate a co-location of the two clubs, the CSRFF funding was withdrawn.

Although the Federal Government has made significant contributions to facility improvements at Kingsway in the last ten years, the City of Wanneroo has borne the largest portion of a multi-million dollar commitment to regional sports facilities that benefit the community across at least four local government areas. The State Government has not yet announced a strategy for funding regional facilities, which means that significant projects such as Kingsway must compete for scarce funding with other more local projects from across the entire state.

Statutory Compliance

Nil

Strategic Implications

Aligns with the City’s Strategic Plan 2006-2021 Outcome Objectives: -

“2.1 Increase choice and quality of neighbourhood and lifestyle options;

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2.2 Improve the City’s identity and community well-being through arts, culture, leisure and recreation; and 2.3 Improve the capacity of local communities to support each other”.

Policy Implications

Nil

Financial Implications

For the Financial year 2010/11 Kingsway Redevelopment Master Plan will be entering into Stage 4 of the scheduled works. Presented below is the proposed financial model that the City has committed to complete the works.

Year 1 2010/11 Work Asset Work Description Item Total Cost Finalisation of stage 2 phase of the project Upgrade 500,000 Staged redevelopment works – Stage 4 Rehab 4,000,000 Stage 5 redevelopment works – Design and documentation Rehab 100,000 Regional Playground – consult, design & Stage 1 constriction New 350,000

Year 2 2011/12 Work Asset Work Description Item Total Cost Stage 5 Redevelopment works - Design and Documentation Rehab 3,900,000 Kingsway Baseball Clubrooms Upgrade - Detail Design Upgrade 75,000 Staged Redevelopment Works - Stage 6 Rehab 100,000 Regional Playground – State 2 construction New 300,000

Year 3 2012/13 Work Asset Work Description Item Total Cost Kingsway Baseball Clubrooms Upgrade- Detailed Design Upgrade 75,000 Staged Redevelopment Works- NE Precinct Landscaping - Design and Construction Rehab 100,000 Staged Redevelopment works- Stage 6 Rehab 2,74,000

Year 4 2013/14 Work Asset Work Description Item Total Cost Kingsway Baseball clubrooms Upgrade - construct Upgrade 750,000

Kingsway Football Clubrooms Upgrade – Detailed Design Upgrade 50,000

Year 5 2014/15 Work Asset Work Description Item Total Cost Kingsway Football Clubrooms Upgrade- Construct Upgrade 500,000

All highlighted building items will be subject to Community Sporting and Recreation Facilities Fund (CSRFF) grant applications. CSRFF funds the following items:

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 Upgrade and additions to existing facilities where they will lead to an increase in physical activity or more rational use of facilities; and  Construction of new facilities to meet sport and recreation needs.

CSRFF will not support the following projects:

 Projects that commence before approvals are announced;  Facilities considered to be a full State Government responsibility, proposed by either government departments, schools or parents and citizen associations; and  Recurring maintenance or operating costs of existing facilities.

It is important to note that Wanneroo City and Kingsway Olympic Soccer Clubs will not be relocating as proposed in Stage 4 of the master plan. Administration is currently revisiting options for the future direction for both clubs’ clubrooms.

As a direct result of the co-location of both clubs no longer taking place, it is proposed that the funds allocated for the redesign of these clubrooms PR1233 ($50,000) be utilised to undertake the redesign of the Master Plan.

Voting Requirements

Simple Majority

Recommendation

That Council :-

1. SUPPORTS revising the Kingsway Regional Sporting Complex Master Plan as per Attachment 1; and

2. ENDORSES the Mayor and Chief Executive Officer to write to the Minister for Sport and Recreation seeking a review of the commitment for a Northern Suburbs Athletics Facility and State Government funding for regional facilities at Kingsway Regional Sports Complex.

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ATTACHMENT 1

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Corporate Strategy & Performance

Finance

CS01-07/10 Warrant of Payments - For the Period to 30 June 2010

File Ref: 1859 Responsible Officer: Acting Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil

Issue

Presentation to the Council of a list of accounts paid for the month of June 2010, including a statement as to the total amounts outstanding at the end of the month.

Background

Local Governments are required each month to prepare a list of accounts paid for that month and submit the list to the next Ordinary Meeting of the Council.

In addition, it must record all other outstanding accounts and include that amount with the list to be presented. The list of accounts paid and the total of outstanding accounts must be recorded in the minutes of the Council meeting.

Detail

The following is the Summary of Accounts paid in June 2010 - Funds Vouchers Amount Director Corporate Services Advance A/C Accounts Paid – June 2010 Cheque Numbers 78937 - 79346 $2,026,402.02 EFT Document Numbers 1120 - 1135 $8,891,828.70 TOTAL ACCOUNTS PAID $10,918,230.72 Less Cancelled Cheques ($6,696.95) Manual Journal $677.46 Town Planning Scheme (1,408,031.98) RECOUP FROM MUNICIPAL FUND $9,504,179.25 Municipal Fund – Bank A/C Accounts Paid – June 2010 Direct Payments – Advance Recoup $9,504,179.25 Direct Payments – Bank Fees $5,982.23 Direct Payments – Credit Cards $15,179.83 Direct Payments Total $9,525,341.31 Payroll – Direct Debits $3,587,909.83 TOTAL ACCOUNTS PAID $13,113,251.14 Town Planning Scheme Accounts Paid – June 2010 Cell 1 $43,155.00

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Funds Vouchers Amount Cell 2 $43,155.00 Cell 4 $1,660.00 Cell 5 $2,667.99 Cell 6 $1,317,393.99 TOTAL ACCOUNTS PAID $1,408,031.98

As of 2 July 2010 outstanding creditors for June 2010 amounted to $1,060,597.26.

Consultation

Nil.

Comment

The list of payment (cheques and electronic transfers) and the end of month total of outstanding creditors for the month of June 2010 is presented to the Council for information and recording in the minutes of the meeting, as required by the Local Government (Financial Management) Regulations 1996.

Statutory Compliance

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 requires a local government to list the accounts paid each month and total all outstanding creditors at the month end and present such information to the Council at its next Ordinary Meeting after each preparation. A further requirement of this Section is that the prepared list must be recorded in the minutes of the Council meeting.

Strategic Implications

Nil.

Policy Implications

Nil.

Financial Implications

Nil.

Voting Requirements

Simple Majority

Recommendation

That Council RECEIVES the list of payments for the month of June 2010, as summarised below: -

Funds Vouchers Amount Director Corporate Services Advance A/C Accounts Paid – June 2010 Cheque Numbers 78937 - 79346 $2,026,402.02 EFT Document Numbers 1120 - 1135 $8,891,828.70 TOTAL ACCOUNTS PAID $10,918,230.72

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Funds Vouchers Amount

Less Cancelled Cheques ($6,696.95) Manual Journal $677.46 Town Planning Scheme (1,408,031.98) RECOUP FROM MUNICIPAL FUND $9,504,179.25 Municipal Fund – Bank A/C Accounts Paid – June 2010 Direct Payments – Advance Recoup $9,504,179.25 Direct Payments – Bank Fees $5,982.23 Direct Payments – Credit Cards $15,179.83 Direct Payments Total $9,525,341.31

Payroll – Direct Debits $3,587,909.83 TOTAL ACCOUNTS PAID $13,113,251.14 Town Planning Scheme Accounts Paid – June 2010 Cell 1 $43,155.00 Cell 2 $43,155.00 Cell 4 $1,660.00 Cell 5 $2,667.99 Cell 6 $1,317,393.99 TOTAL ACCOUNTS PAID $1,408,031.98

WARRANT OF PAYMENTS JUNE 2010

PAYMENT DATE DESCRIPTION AMOUNT 00078937 01/06/2010 Rates Refund $361.13 00078938 01/06/2010 Rates Refund $2,551.89 00078939 01/06/2010 Rates Refund $1,588.51 00078940 01/06/2010 Rates Refund $24.06 00078941 01/06/2010 Rates Refund $356.00 00078942 01/06/2010 Rates Refund $1,358.27 00078943 01/06/2010 Anita O'Brien $383.00 Bond Refund 00078944 01/06/2010 Rates Refund $274.91 00078945 01/06/2010 Rates Refund $269.77 00078946 01/06/2010 Rates Refund $222.85 00078947 01/06/2010 Rates Refund $234.65 00078948 01/06/2010 Rates Refund $381.10 00078949 01/06/2010 Rates Refund $184.41 00078950 01/06/2010 Rates Refund $239.76 00078951 01/06/2010 Rates Refund $13.20 00078952 01/06/2010 Rates Refund $703.93 00078953 01/06/2010 Debbie Kennedy $220.00 Small Business Smart Business Voucher

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PAYMENT DATE DESCRIPTION AMOUNT 00078954 01/06/2010 Manfred Ganz $205.00 Small Business Smart Business Voucher 00078955 01/06/2010 Lynette McConnell $10.00 Dog Registration Refund - Sterilisation 00078956 01/06/2010 Douglas Russell $12.00 Dog Registration Refund - Deceased 00078957 01/06/2010 Steven Thomas $70.00 Dog Registration Refund - Sterilisation 00078958 01/06/2010 Paul Hammond $15.00 Dog Registration Refund 00078959 01/06/2010 Mark R Sedgman $300.00 Vehicle Crossing Subsidy 00078960 01/06/2010 G Joseph $300.00 Vehicle Crossing Subsidy 00078961 01/06/2010 NM Johnston $300.00 Vehicle Crossing Subsidy 00078962 01/06/2010 T Pintilie $300.00 Vehicle Crossing Subsidy 00078963 01/06/2010 CR Ivicic & AM Duncan $300.00 Vehicle Crossing Subsidy 00078964 01/06/2010 C Krynski $300.00 Vehicle Crossing Subsidy 00078965 01/06/2010 T Makanda $300.00 Vehicle Crossing Subsidy 00078966 01/06/2010 O'Brien School of Irish Dance $600.00 Sponsorship For Tiah, Garan & Dakota Courtney To Attend The North American Irish Dance Championships 3-7/07/09 Nashville Tennessee 00078967 01/06/2010 Marangaroo Primary School P&C $2,436.00 Community Funding For March 2010 – M Games 2010 00078968 01/06/2010 Carramar & Tapping Residents Assoc. $3,216.00 Community Funding October 2009 Round: Community Expo 00078969 01/06/2010 TOTPSS Tales of Times Past Senior $974.80 Community Funding March 2010 Round: Promotion Of Heritage Activities 00078970 01/06/2010 Whitford Church $2,200.00 Community Funding March 2010 Round: Somerly Alive Carols By Candlelight 00078971 01/06/2010 Harber Real Estate $350.00 1 x Financial Assistance 00078972 01/06/2010 Begin Bright $280.00

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PAYMENT DATE DESCRIPTION AMOUNT Refund - Reduced Booking Hours - Butler Community Centre 00078973 01/06/2010 Strata Administration Service $26.00 Refund - Cancelled Booking For Gumblossom Community Centre 00078974 01/06/2010 Peter Bernard Graf $127.00 Reimbursement Of Development Application Fees Paid For Proposal 00078975 01/06/2010 George Slieker $127.00 Reimbursement Of Development Application Fees 00078976 01/06/2010 V Prajapati $383.00 Bond Refund 00078977 01/06/2010 D Turner $383.00 Bond Refund 00078978 01/06/2010 Rates Refund $201.95 00078979 01/06/2010 Rates Refund $606.84 00078980 01/06/2010 Rates Refund $191.34 00078981 01/06/2010 Rates Refund $535.56 00078982 01/06/2010 Rates Refund $85,430.50 00078983 01/06/2010 Julie Seet $383.00 Bond Refund 00078984 01/06/2010 S De-Francesco $636.00 Bond Refund 00078985 01/06/2010 Kevin Fuller $383.00 Bond Refund 00078986 01/06/2010 M Smith-Halvorsen $636.00 Bond Refund 00078987 01/06/2010 B Saunders $220.00 Small Business Smart Business Voucher 00078988 01/06/2010 R Young $220.00 Small Business Smart Business Voucher 00078989 01/06/2010 C Sparrow $220.00 Small Business Smart Business Voucher 00078990 01/06/2010 Alexander Heights Adult Day Care Petty $391.00 Cash Petty Cash 00078991 01/06/2010 Alinta Gas $9,678.05 Gas Supplies For The City 00078992 01/06/2010 Aquamotion Office Petty Cash $155.05 Petty Cash 00078993 01/06/2010 Buckingham House Petty Cash $97.55

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 233

PAYMENT DATE DESCRIPTION AMOUNT Petty Cash 00078994 01/06/2010 Cockman House Petty Cash $50.00 Petty Cash 00078995 01/06/2010 Landgate $110.00 Registration Fee - Caveat Lodgement Lot 1 Elliott Road Wanneroo - Property 00078996 01/06/2010 Hainsworth Youth Services Petty Cash $58.50 Petty Cash 00078997 01/06/2010 Facility Officer WLCC Petty Cash $61.35 Petty Cash 00078998 01/06/2010 Quinns Rocks Adult Day Care Petty Cash $241.60 Petty Cash 00078999 01/06/2010 Landgate $4,496.17 GRV Int Vals Metro Shared & FESA – 1/05/10-14/05/10 00079000 01/06/2010 Water Corporation $9,190.35 Water Charges For The City 00079001 01/06/2010 Yanchep Community House Petty Cash $144.25 Petty Cash 00079002 01/06/2010 Yanchep Two Rocks Library Petty Cash $63.75 Petty Cash 00079003 01/06/2010 City of Wanneroo - Payroll Rates $3,088.00 Payroll Deduction 00079004 01/06/2010 Synergy $16,042.65 Power Supplies For The City 2 x Financial Assistance ($308.15) 00079005 01/06/2010 Clarkson Library Petty Cash $124.15 Petty Cash 00079006 01/06/2010 Wanneroo Adult Day Centre Petty Cash $31.85 Petty Cash 00079007 01/06/2010 Western Power $5,289.00 Relocate Pole At Hartman Dve - Projects 00079008 01/06/2010 Finance Services Petty Cash $224.30 Petty Cash 00079009 01/06/2010 City of Nedlands $6.60 Lost Book Charges - Library Services 00079010 01/06/2010 Coastal Services $564.20 Check & Repair Fridge - Building Maintenance 00079011 01/06/2010 Countrywide Media $484.00 Advertising For Winter 2010 Program Services 00079012 01/06/2010 Dept of Transport $978.00 Annual Bus Inspections - Fleet

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 234

PAYMENT DATE DESCRIPTION AMOUNT 00079013 01/06/2010 Eclipse Resources Pty Ltd $3,260.40 General Construction & Green Waste - Engineering Maintenance, Projects & Parks 00079014 01/06/2010 State Library of WA $371.80 Lost/Damaged Book Charges 00079015 01/06/2010 Total Landscape Redevelopment $3,328.60 Services Supply & Install Limestone At Marangaroo Golf Course Upgrade - Infrastructure Projects 00079016 03/06/2010 Mr Sain Dzemail $380.00 DJ Workshop - Program Services 00079017 08/06/2010 Rates Refund $538.75 00079018 08/06/2010 R Ridgwell $330.00 Bond Refund 00079019 08/06/2010 Cancelled 00079020 08/06/2010 Rates Refund $245.00 00079021 08/06/2010 Rates Refund $338.76 00079022 08/06/2010 Rates Refund $261.88 00079023 08/06/2010 Rates Refund $194.76 00079024 08/06/2010 Rates Refund $80.67 00079025 08/06/2010 Rates Refund $432.95 00079026 08/06/2010 Rates Refund $1,020.34 00079027 08/06/2010 Rates Refund $180.14 00079028 08/06/2010 Rates Refund $330.11 00079029 08/06/2010 Rates Refund $42.92 00079030 08/06/2010 S Jolly $220.00 Reimbursement Small Business Smart Business Training Voucher 00079031 08/06/2010 S Hammersley $220.00 Reimbursement Small Business Smart Business Training Voucher 00079032 08/06/2010 C Smith $220.00 Reimbursement Small Business Smart Business Training Voucher 00079033 08/06/2010 MF Cross $300.00 Vehicle Crossing Subsidy 00079034 08/06/2010 Gin Tin Chung $300.00 Vehicle Crossing Subsidy 00079035 08/06/2010 KK Roberts $300.00 Vehicle Crossing Subsidy 00079036 08/06/2010 B Langley & L Noble $300.00 Vehicle Crossing Subsidy 00079037 08/06/2010 Quinns Rocks Senior Citizens' Club $100.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 235

PAYMENT DATE DESCRIPTION AMOUNT Donation - Gaming Permit Fee 00079038 08/06/2010 Rates Refund $1,055.87 00079039 08/06/2010 Wanneroo Districts Rugby Union Club $2,970.00 Reimbursement Of Asset Preservation Fund Levy By Way Of Contribution To Approved Maintenance Works - Asset Preservation Fund Levy Abolished As Per CS06-05/09 00079040 08/06/2010 Endeavour Properties Pty Ltd $4,042.36 Refund Portion Of The Fees Not Expended For Amendment 16 To The East Wanneroo Cell 1 Agreed Structure Plan (Ashley Road Community Purposes Site) 00079041 08/06/2010 John Bloomfield Real Estate $350.00 1 X Financial Assistance 00079042 08/06/2010 Residential Building WA $490.36 Development Application Refund - Not Required 00079043 08/06/2010 Century 21 Gold Key Realty $320.00 1 X Financial Assistance 00079044 08/06/2010 Volunteer Task Force Inc $660.00 Reimbursement Of Asset Preservation Fund Levy By Way Of Contribution To Approved Maintenance Works - Asset Preservation Fund Levy Abolished As Per CS06-05/09 00079045 08/06/2010 Quinns Mindarie Surf Lifesaving $2,420.00 Reimbursement Of Asset Preservation Fund Levy By Way Of Contribution To Approved Maintenance Works - Asset Preservation Fund Levy Abolished As Per CS06-05/09 00079046 08/06/2010 A O'Loughlin $636.00 Bond Refund 00079047 08/06/2010 Alinta Gas $61.45 Gas Supplies For The City 1 X Financial Assistance ($32.45) 00079048 08/06/2010 AMP Flexible Lifetime Super Fund $2,338.90 Payroll Deductions 00079049 08/06/2010 Fines Enforcement Registry $2,193.00 Lodgement Of 51 Infringement Records - Regulatory Services 00079050 08/06/2010 Girrawheen Library Petty Cash $173.25 Petty Cash 00079051 08/06/2010 Alexander Heights Community House $115.65 Petty Cash Petty Cash

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 236

PAYMENT DATE DESCRIPTION AMOUNT 00079052 08/06/2010 Water Corporation $5,306.35 Water Charges For The City 2 X Financial Assistance ($238.00) 00079053 08/06/2010 Youth Projects Petty Cash $182.95 Petty Cash 00079054 08/06/2010 Zurich Client Service $808.26 Payroll Deductions 00079055 08/06/2010 Cancelled 00079056 08/06/2010 Synergy $92,189.75 Power Supplies For The City 4 x Financial Assistance ($667.75) 00079057 08/06/2010 Telstra $343.63 Payroll Deductions 00079058 08/06/2010 Navigator Applications Account $160.43 Payroll Deductions 00079059 08/06/2010 Hostplus Superannuation Fund $765.53 Payroll Deductions 00079060 08/06/2010 Westscheme $3,777.80 Payroll Deductions 00079061 08/06/2010 MLC Nominees Pty Limited $342.86 Payroll Deductions 00079062 08/06/2010 The Industry Superannuation Fund $373.55 Payroll Deductions 00079063 08/06/2010 Integra Super $411.52 Payroll Deductions 00079064 08/06/2010 Catholic Superannuation and Retirement $48.28 Payroll Deductions 00079065 08/06/2010 MTAA Superannuation Fund $785.93 Payroll Deductions 00079066 08/06/2010 Australiansuper $2,384.72 Payroll Deductions 00079067 08/06/2010 Rest Superannuation $3,051.14 Payroll Deductions 00079068 08/06/2010 Hospitality Petty Cash $727.30 Petty Cash 00079069 08/06/2010 Health Super Fund $170.95 Payroll Deductions 00079070 08/06/2010 Unisuper Limited $728.96 Payroll Deductions 00079071 08/06/2010 Hesta Super Fund $1,661.13 Payroll Deductions 00079072 08/06/2010 Colonial First State Firstchoice $1,694.82 Payroll Deductions

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 237

PAYMENT DATE DESCRIPTION AMOUNT 00079073 08/06/2010 Care Super $248.44 Payroll Deductions 00079074 08/06/2010 Spectrum Super $528.64 Payroll Deductions 00079075 08/06/2010 Media Super $424.96 Payroll Deductions 00079076 08/06/2010 Trust Company Superannuation Service $74.30 Payroll Deductions 00079077 08/06/2010 Australian Ethical Retail $200.00 Payroll Deductions 00079078 08/06/2010 Ashby Operations Centre Petty Cash $148.95 Petty Cash 00079079 08/06/2010 Telstra Superannuation Scheme $774.06 Payroll Deductions 00079080 08/06/2010 Valdor Superannuation Fund $248.03 Payroll Deductions 00079081 08/06/2010 Vision Super Pty Ltd $445.33 Payroll Deductions 00079082 08/06/2010 McLeods Barristers And Solicitors $2,555.15 Legal Fees - 23878 Advice - Construction & Approval Of Retaining Wall - Planning Implementation 00079083 08/06/2010 Estate Landscape Maintenance (E.L.M) $31,054.78 Contracted Maintenance At Butler For May 2010 - Parks Unscheduled Site Service Butler In May 2010 - Parks 00079084 08/06/2010 Cancelled 00079085 08/06/2010 Lindie Ward $1,460.00 Mannequins For Museum - Capacity Building 00079086 01/06/2010 M Gosatti $89,243.00 Security Bond Refunds - Lot 53 Landsdale Road ($40,095.00 GST $4,009.50) Lot 18 Tony Martin Way ($41,035.00 GST $4,103.50) 00079087 11/06/2010 RCG Pty Ltd $17,016.51 Disposal Of Cullet Glass - WRC 00079088 15/06/2010 Rates Refund $488.41 00079089 15/06/2010 Rates Refund $800.00 00079090 15/06/2010 Rates Refund $325.88 00079091 15/06/2010 I Hosking $40.00 Refund Serpentine Falls - 05.05.10 00079092 15/06/2010 RSL Yanchep Two Rocks Sub Branch $3,000.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 238

PAYMENT DATE DESCRIPTION AMOUNT Community Funding March 2010 Round - Vietnam Veterans Day & Remembrance Day 00079093 15/06/2010 Kingsway Football & Sporting Club $2,255.00 Community Funding March 2010 Round - Kingsway Football & Sporting Club Ladies Day 00079094 15/06/2010 M Harrison $79.36 Refund Swim Lessons Due To Class Not Being Suitable 00079095 15/06/2010 R Jefferies $15.00 Dog Registration Refund - Overpaid 00079096 15/06/2010 Quinns Districts Amateur Football C $636.00 Bond Refund 00079097 15/06/2010 Street Hassle Events $636.00 Bond Refund 00079098 15/06/2010 L Hendrick $20.00 Dog Registration Refund - Sterilisation 00079099 15/06/2010 C Maycroft $50.00 Dog Registration Refund - Sterilisation Rebate (Bought From Pound) 00079100 15/06/2010 C Maycroft $20.00 Dog Rego Refund - Sterilisation 00079101 15/06/2010 L Hendrick $50.00 Dog Sterilisation Rebate (Bought From Pound) 00079102 15/06/2010 C James $636.00 Bond Refund 00079103 15/06/2010 R Jeremiah $383.00 Bond Refund 00079104 15/06/2010 J Wyborn $243.80 Refund 6 Month Bronze Cancellation 1 Month Used 5 Months Remain 00079105 15/06/2010 City of Wanneroo $1,648.40 Overpayment Refund Sundry Debtor Account Paid To Rates In Error 00079106 15/06/2010 Rates Refund $436.10 00079107 15/06/2010 Rates Refund $532.68 00079108 15/06/2010 Rates Refund $277.34 00079109 15/06/2010 Rates Refund $488.41 00079110 15/06/2010 D Hall $383.00 Bond Refund 00079111 15/06/2010 N Mclver $636.00 Bond Refund 00079112 15/06/2010 M Rowland $636.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 239

PAYMENT DATE DESCRIPTION AMOUNT Bond Refund 00079113 15/06/2010 Yanchep Junior Cricket Club $59.00 Key Bond Refund 00079114 15/06/2010 Christiaan Van De Peppel $5.00 Dog Registration Refund - Overpayment 00079115 15/06/2010 William Rankin $5.00 Dog Registration Refund - Overpayment 00079116 15/06/2010 Pamela Hill $30.00 Dog Registration Refund - Overpayment 00079117 15/06/2010 D Bellussi $636.00 Bond Refund 00079118 15/06/2010 Pamela Rocca $590.00 Bond Refund 00079119 15/06/2010 Qube Property Group $24,007.50 Security Bond Refund 00079120 15/06/2010 Dept of Transport $76,364.65 Annual Licences For City Fleet 00079121 15/06/2010 Eclipse Resources Pty Ltd $1,144.00 Disposal Of Rubble - Engineering Maintenance 00079122 15/06/2010 Gould Genealogy $401.32 Genealogy Books & CD's - Capacity Building 00079123 15/06/2010 McLeods Barristers And Solicitors $946.14 Legal Fees - 27245 Planning Prosecution - Planning Implementation 00079124 15/06/2010 City of Wanneroo $250.00 Cash Advance For Seniors Lunch On 28/06/10 - Program Services 00079125 15/06/2010 Aboriginal Seniors Group Petty Cash $128.25 Petty Cash 00079126 15/06/2010 Alexander Heights Adult Day Care Petty $604.85 Cash Petty Cash 00079127 15/06/2010 Alinta Gas $703.25 Gas Supplies For The City 00079128 15/06/2010 Construction Training Fund $86,058.83 Construction Levy Payments 1/05/10- 31/05/10 00079129 15/06/2010 Mary Colvin $40.00 Volunteer Honorarium - Alexander Heights ADC 00079130 15/06/2010 Landgate $324.00 Land Enquiries - Rates, Property & Planning

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 240

PAYMENT DATE DESCRIPTION AMOUNT 00079131 15/06/2010 Hainsworth Youth Services Petty Cash $36.40 Petty Cash 00079132 15/06/2010 Mr Evan Martin $227.50 Keyholder Payment - Various Sites 00079133 15/06/2010 Quinns Rocks Adult Day Care Petty Cash $178.80 Petty Cash 00079134 15/06/2010 Alexander Heights Community House $147.05 Petty Cash Petty Cash 00079135 15/06/2010 Landgate $2,922.69 Gross Rental Valuations 15/05/10- 28/05/10 - Rates Unimproved Valuations 1/05/10-31/05/10 - Rates 00079136 15/06/2010 Water Corporation $1,720.85 Water Charges For The City 00079137 15/06/2010 City of Wanneroo - Payroll Rates $3,088.00 Payroll Deduction 00079138 15/06/2010 Synergy $31,836.95 Power Supplies For The City 00079139 15/06/2010 Telstra $10,530.14 Internet/Phone Charges For The City 00079140 15/06/2010 Mrs Jennifer Martin $200.20 Keyholder/Tennis Booking Officer Payment - Various Sites 00079141 15/06/2010 Laurie Bracken $90.00 Volunteer Payment - Community Bus Driver 00079142 15/06/2010 Ms D Hetherington $191.10 Keyholder/Tennis Booking Officer Payment - Various Sites 00079143 15/06/2010 Zurich Aust Insurance Ltd $2,000.00 Motor Vehicle Insurance Claim Excess Payment - WN31965 00079144 15/06/2010 Clarkson Library Petty Cash $100.10 Petty Cash 00079145 15/06/2010 Hainsworth Programme Development $287.95 Petty Cash Petty Cash 00079146 15/06/2010 Wanneroo Adult Day Centre Petty Cash $71.70 Petty Cash 00079147 15/06/2010 Finance Services Petty Cash $142.30 Petty Cash 00079148 15/06/2010 Anne Condo $40.00 Volunteer Honorarium - Wanneroo ADC

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 241

PAYMENT DATE DESCRIPTION AMOUNT 00079149 15/06/2010 Maureen Butler $50.00 Volunteer Honorarium - Alexander Heights ADC 00079150 15/06/2010 Ms G Smith $60.00 Volunteer Honorarium Alexander Heights ADC 00079151 15/06/2010 Ms J Walter $45.50 Key Holder - Warradale Community Hall 00079152 15/06/2010 Mrs Kim Woodhouse $99.00 Reimbursement F Class Drivers Licence Medical 00079153 15/06/2010 Landgate $165.00 Registration Fee For New Title Balance And Production Fee L- Property 00079154 16/06/2010 City of Wanneroo $320.00 Cash Advance For Mayor Kelly - Attending Australian Councils Of Local Government 3rd Plenery Conference, Canberra & Visit Glen Rowbotham Ballan GP Super Clinic Melbourne 17– 22/06/10 00079155 16/06/2010 Fines Enforcement Registry $1,720.00 Lodgement Of 40 Infringement Records - Rangers 00079156 17/06/2010 Cr Dorothy Newton $500.00 Councillors Allowance 00079157 17/06/2010 Joondalup Magistrates Court $2,218.95 Legal Fees - Property Seizure & Sale Order's Overdue Rates 00079158 21/06/2010 AHRI - Australian Human Resources $550.00 Ian Kiernan Award CSR - HR 00079159 22/06/2010 Yanchep Districts Junior Football Club $636.00 Bond Refund 00079160 22/06/2010 Jaswinder Singh Litt $636.00 Bond Refund 00079161 22/06/2010 M Doonan $636.00 Bond Refund 00079162 22/06/2010 M Sawiris $636.00 Bond Refund 00079163 22/06/2010 C Ward-Horner $383.00 Bond Refund 00079164 22/06/2010 Rates Refund $491.50 00079165 22/06/2010 K Wood $7.50 Dog Registration Refund - Overpayment 00079166 22/06/2010 D Wiseman $20.00 Dog Registration Refund

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 242

PAYMENT DATE DESCRIPTION AMOUNT 00079167 22/06/2010 K Simpson $20.00 Dog Registration Refund - Sterilisation 00079168 22/06/2010 E Benporath $57.00 Dog Registration Refund - Sterilisation 00079169 22/06/2010 S Headley $25.00 Dog Registration Refund 00079170 22/06/2010 BJ McKenna & CP De Lacy $300.00 Vehicle Crossing Subsidy 00079171 22/06/2010 Rakesh Kumar $300.00 Vehicle Crossing Subsidy 00079172 22/06/2010 RJ Nolan $193.00 Vehicle Crossing Subsidy 00079173 22/06/2010 DE Kennedy $300.00 Vehicle Crossing Subsidy 00079174 22/06/2010 J Borrinaga $300.00 Vehicle Crossing Subsidy 00079175 22/06/2010 M McPhail $300.00 Vehicle Crossing Subsidy 00079176 22/06/2010 MM Watts $300.00 Vehicle Crossing Subsidy 00079177 22/06/2010 KJ Nelson $300.00 Vehicle Crossing Subsidy 00079178 22/06/2010 KD Long $300.00 Vehicle Crossing Subsidy 00079179 22/06/2010 PM & MM Gidley-King $300.00 Vehicle Crossing Subsidy 00079180 22/06/2010 Siddharth Ashok Kalgaonkar $208.00 Vehicle Crossing Subsidy 00079181 22/06/2010 KY Dusting &GC O'Brien $300.00 Vehicle Crossing Subsidy 00079182 22/06/2010 AR Mackie $175.00 Vehicle Crossing Subsidy 00079183 22/06/2010 L & RD Hambly $300.00 Vehicle Crossing Subsidy 00079184 22/06/2010 Cancelled 00079185 22/06/2010 S France $220.00 Small Business Smart Business Training Voucher 00079186 22/06/2010 G Johnston $220.00 Small Business Smart Business Training Voucher 00079187 22/06/2010 D Barber $220.00 Small Business Smart Business Training Voucher

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 243

PAYMENT DATE DESCRIPTION AMOUNT 00079188 22/06/2010 Banksia Grove Development Nominees $21,787.90 Security Bond Refund Banksia Grove Stage 49 00079189 22/06/2010 P Brown $100.00 Refund Overpayment Of 2010 Facility Hire Fees For Wanneroo Recreation Centre, (Annual Booking) 00079190 22/06/2010 Michael Gosatti $60,401.68 Security Bond Refund Unscheduled Site Service Butler In May 2010 - Parks 00079191 22/06/2010 Landcorp $240,144.88 Security Deposit Refund Wangara Industrial Stage 11B Phase 1 00079192 22/06/2010 St Luke's Catholic Primary School $383.00 Bond Refund 00079193 22/06/2010 B Kirsz $300.00 1 x Financial Assistance 00079194 22/06/2010 PJ Omodei $100.00 Refund - Parking Infringement Notice Number 1003055 00079195 22/06/2010 Rates Refund $546.15 00079196 22/06/2010 Rates Refund $148.03 00079197 22/06/2010 Rates Refund $724.67 00079198 22/06/2010 Wheelchairs for Kids Inc $1,100.00 Community Funding March 2010 Round - Blankets For Wheelchairs For Kids 00079199 22/06/2010 Sharmani Pegrum $49.60 Refund Term 2 2010 Swim Lessons 00079200 22/06/2010 Narelle Sumner $16.08 Refund Of Credit Vouchers Issued Term 2 2010 00079201 22/06/2010 Karen Tollis $237.60 Refund Term 2 2010 Swim Lessons 00079202 22/06/2010 N Lovera $69.05 Refund Gym Membership 00079203 22/06/2010 L Hampton $104.00 Refund Gym Membership 00079204 22/06/2010 M Bodsworth $46.00 Refund Craftoholics Mini Tagged Album Workshop Cancelled 00079205 22/06/2010 M Norman $176.00 Small Business Smart Business Training Voucher 00079206 22/06/2010 A Woods $200.00 Small Business Smart Business

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 244

PAYMENT DATE DESCRIPTION AMOUNT Training Voucher 00079207 22/06/2010 C Lilburne $183.00 Small Business Smart Business Training Voucher 00079208 22/06/2010 City of Wanneroo $53.25 Cash Advance For Police Clearance For S Pickand - Funded Services 00079209 22/06/2010 Aboriginal Seniors Group Petty Cash $49.75 Petty Cash 00079210 22/06/2010 Alexander Heights Adult Day Care Petty $195.70 Cash Petty Cash 00079211 22/06/2010 Alinta Gas $1,022.30 Gas Supplies For The City 1 x Financial Assistance ($220.10) 00079212 22/06/2010 Aquamotion Office Petty Cash $231.35 Petty Cash 00079213 22/06/2010 Landgate $426.00 Identification Of Land Parcels By Technical Description Additions To GRV Area - Rates 00079214 22/06/2010 Fines Enforcement Registry $2,451.00 Lodgement Of 57 Infringement Records 00079215 22/06/2010 Facility Officer WLCC Petty Cash $93.15 Petty Cash 00079216 22/06/2010 Michael Hayes $40.00 Key Holder - Cockman House - June 2010 00079217 22/06/2010 Alexander Heights Community House $69.80 Petty Cash Petty Cash 00079218 22/06/2010 Wanneroo Caravan Park $273.45 1 x Financial Assistance 00079219 22/06/2010 Wanneroo Library Petty Cash $108.30 Petty Cash 00079220 22/06/2010 Water Corporation $1,956.90 Water Charges For The City 00079221 22/06/2010 Cancelled 00079222 22/06/2010 Synergy $27,630.95 Power Supplies For The City 2 x Financial Assistance ($266.90) 00079223 22/06/2010 Telstra $15,552.14 Phone Charges For The City - IT 1 x Financial Assistance ($200.00) 00079224 22/06/2010 Western Power $254,516.47

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 245

PAYMENT DATE DESCRIPTION AMOUNT Koondoola Underground Project - Infrastructure Projects 00079225 22/06/2010 Wanneroo Adult Day Centre Petty Cash $76.95 Petty Cash 00079226 22/06/2010 Finance Services Petty Cash $193.55 Petty Cash 00079227 22/06/2010 Bruce Thompson $400.00 Volunteer Payment - Bus Cleaning For Mar/April 2010 00079228 25/06/2010 At Home Furniture $650.00 Bookcases - Funded Services 00079229 25/06/2010 Australian Communications & Media $3,134.00 Licence Renewal Land Mobile - IT 00079230 25/06/2010 Aztec Signs and Murals $561.00 Rubber Overlays - Community Safety 00079231 25/06/2010 Baker & Taylor $1,172.44 Stock For Clarkson Library 00079232 25/06/2010 Biagio Monte $1,650.00 Site Rental Lot 9013 Ashby Until 30/06/11 For The Purpose Of Site Compound & Machinery Storage - Pinjar Road Realignment - Projects 00079233 25/06/2010 Caffino's $630.00 Catering - Volunteer EMT Annual Dinner 2010 - Fire Services 00079234 25/06/2010 City of Cockburn $40.20 Lost Book Charges - Library Services 00079235 25/06/2010 City of Gosnells $8,286.30 Contribution To 2010 Green Light Schools - Planning Lost Book Charges – Library Services 00079236 25/06/2010 City of Swan $16.50 Lost Book Charges - Library Services 00079237 25/06/2010 City of Whittlesea $11,550.00 Membership - National Growth Areas Alliance NGAA 2010/2011 - CEO's Office 00079238 25/06/2010 Conveyor Belt Recycling $1,925.00 Conveyor Belt - Projects 00079239 25/06/2010 Dennys WM. Hayes & Associates $440.00 Professional Services For Provision Of Two Boundary Pegs Hawkins Road Jandabup - Projects 00079240 25/06/2010 Domino's Pizza $59.40 Catering - Kingsway Stadium 00079241 25/06/2010 Edgewater Veterinary Hospital $1,090.64

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 246

PAYMENT DATE DESCRIPTION AMOUNT Veterinary Costs 00079242 25/06/2010 Environmental Health Australia (Wes $5,082.00 Conference Attendance By Health Services Employees X 12 00079243 25/06/2010 Fernando Civitella $120.00 Entertainment For Italian National Day 08/06/2010 - Program Services 00079244 25/06/2010 Fitness Market $285.75 Various Items For Kingsway 00079245 25/06/2010 Foo Hua Chinese Restaurant $459.00 Catering For Pinjar/Two Rocks Fire & Neaves Road Fire - Fire Services 00079246 25/06/2010 Gould Genealogy $28.91 Book - Finding Your Italian Ancestors - Capacity Building 00079247 25/06/2010 Harvey Norman $794.95 5 X Digital Cameras For Health 00079248 25/06/2010 Heritage Medals $1,497.00 Fire Service Medals & Stars 00079249 25/06/2010 Joan Roberson $1,760.00 Art Lessons For Community Art At Wanneroo Recreation Centre Art Classes - Program Services 00079250 25/06/2010 KFC - Head Office $219.90 Catering - Newes Road Fire - Fire Services Catering For Maintenance Day - Fire Services 00079251 25/06/2010 Kingsway Podiatry Pty Ltd $25.00 Podiatry Subsidy For J McDonald - Program Services 00079252 25/06/2010 Lacrosse WA Inc $120.00 Gumblossom Vacation Care Modcrosse Sessions - Program Services 00079253 25/06/2010 LH Airtools $878.90 Service Compressor - Fleet 00079254 25/06/2010 Logiudice Property Group $476.40 Notice Of Levies For Lot 7 Unit Mindarie Medical Centre From 1/07/10 To 30/09/10 - Property 00079255 25/06/2010 Marevic Enterprises Pty Ltd $426.00 Landscape Supplies - Cockman House - Parks 00079256 25/06/2010 Maxine Laurie $300.00 Preinterview & Compilation Of Notes With N Duffy - WLCC

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 247

PAYMENT DATE DESCRIPTION AMOUNT 00079257 25/06/2010 Melita Cleaning Service $1,200.00 Treat & Sanitise All Dog Kennels For Possible Virus - Regulatory Services 00079258 25/06/2010 Ngala Community Services $378.50 Parenting Stock - Clarkson Library 00079259 25/06/2010 Red Dot Stores $49.90 Prizes For School Health Expo - Promoting Clarkson Youth Service - Program Services 00079260 25/06/2010 Reliable Fencing $7,404.10 Repair Fences - Lake Gnangara & Longbeach Reserve Rural Fence, Remove & Replace Gate Hawkins Road - Projects 00079261 25/06/2010 State Library of WA $2,922.55 Lost/Damaged Book Charges - Library Services 00079262 25/06/2010 The Good Guys $1,545.00 Westinghouse Stove For Wanneroo Recreation Centre - Funded Services 00079263 25/06/2010 The Salvation Army $402.10 Hire Of Interview Room - Program Services 00079264 25/06/2010 The Trustee for Watergarden Unit Trust $813.06 Pond With Fountain Kit - Parks 00079265 25/06/2010 Trojan Fitness Pty Ltd $406.34 Fitness Class Equipment - Program Services 00079266 25/06/2010 WA Limestone Company $92,349.83 Supply Of BSL Mix - Parks Limestone Supplies - Infrastructure Projects, Parks & Engineering Maintenance ESL For Wesco Rd - Engineering 00079267 25/06/2010 Wanneroo IGA $1,270.56 Groceries - Program Services Groceries - WLCC Food Supplies For Buckingham House - Capacity Building 00079268 25/06/2010 Winter Family Trust $3,277.89 Toilet Issue & Hand Towels - Stores 00079269 25/06/2010 Wish List Enterprises Pty Ltd $995.18 Bookstock For Clarkson Library 00079270 23/06/2010 RCG Pty Ltd $13,796.26 Disposal Of Cullet Glass - WRC 00079271 23/06/2010 WA Local Govt Superannuation $404.31

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 248

PAYMENT DATE DESCRIPTION AMOUNT Payroll Deduction 00079272 30/06/2010 Rates Refund $1,053.07 00079273 30/06/2010 R Kalepo $383.00 Bond Refund 00079274 30/06/2010 S Radeski $383.00 Bond Refund 00079275 30/06/2010 P Bouwman $383.00 Bond Refund 00079276 30/06/2010 B Ward $383.00 Bond Refund 00079277 30/06/2010 Rates Refund $396.97 00079278 30/06/2010 Rates Refund $667.35 00079279 30/06/2010 Rates Refund $105.15 00079280 30/06/2010 S Kallmeyer $220.00 Small Business Smart Business Training Voucher 00079281 30/06/2010 M Cruickshank $205.01 Small Business Smart Business Training Voucher 00079282 30/06/2010 V Sampson $220.00 Small Business Smart Business Training Voucher 00079283 30/06/2010 H Samrai $220.00 Small Business Smart Business Training Voucher 00079284 30/06/2010 G Devereaux $220.00 Small Business Smart Business Training Voucher 00079285 30/06/2010 Patience & Patience First National $300.00 1 x Financial Assistance 00079286 30/06/2010 N Fish $20.00 Dog Rego Refund - Sterilisation 00079287 30/06/2010 R Ridsdale $19.00 Dog Rego Refund - Sterilisation 00079288 30/06/2010 D Leach $275.00 Vehicle Crossing Subsidy 00079289 30/06/2010 Landsdale Plants $4,539.45 Refund Portion Of Fees Not Expended By The City Processing Amendment No 1 To The Draft East Wanneroo Cell 9 Agreed Structure Plan 00079290 30/06/2010 M Glowacz & PJ Rooney $300.00 Vehicle Crossing Subsidy 00079291 30/06/2010 M Tomlinson $300.00 Vehicle Crossing Subsidy

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 249

PAYMENT DATE DESCRIPTION AMOUNT 00079292 30/06/2010 K Perreau $300.00 Vehicle Crossing Subsidy 00079293 30/06/2010 V Karuppasamy $288.00 Vehicle Crossing Subsidy 00079294 30/06/2010 SP Clinton $204.50 Vehicle Crossing Subsidy 00079295 30/06/2010 P Radis $300.00 Vehicle Crossing Subsidy 00079296 30/06/2010 Vincenzo Samuel Guagliardo $300.00 Vehicle Crossing Subsidy 00079297 30/06/2010 Dylan Monray Skhaidy $300.00 Vehicle Crossing Subsidy 00079298 30/06/2010 A Beaty $300.00 Vehicle Crossing Subsidy 00079299 30/06/2010 K Pike $300.00 Vehicle Crossing Subsidy 00079300 30/06/2010 K Lawrence & J McAllan $300.00 Vehicle Crossing Subsidy 00079301 30/06/2010 M Peacock $636.00 Bond Refund 00079302 30/06/2010 Rates Refund $285.10 00079303 30/06/2010 Rates Refund $13.50 00079304 30/06/2010 Rates Refund $200.43 00079305 30/06/2010 P Bronnum $383.00 Bond Refund 00079306 30/06/2010 Hudson Park Primary - P & C $383.00 Bond Refund 00079307 30/06/2010 Rates Refund $171.35 00079308 30/06/2010 Rates Refund $201.31 00079309 30/06/2010 Kylie Fayers $7.00 Refund Of $7.00 Unable To Part Pay Infringements - Ticket For Mindarie Marina Parking Station 00079310 30/06/2010 M K Schoen $300.00 Vehicle Crossing Subsidy 00079311 30/06/2010 Neerabup Primary School $3,300.00 Sponsorship Community Funding March 2010 Allocation Combined Schools Of Banksia Grove Spring In The Grove 2010 00079312 30/06/2010 Main Roads Western Australia $2,242.00 Unspent Grant For Joondalup Drive/Tumbleweed Drive Street Lighting Upgrade (MRWA Project No 21101113) - $353.00 Unspent Grant For Girrawheen

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 250

PAYMENT DATE DESCRIPTION AMOUNT Avenue

Unspent Grant For Girrawheen Avenue Pre-Deflection Nib (MRWA Project No 21101127) - $1,889.00 00079313 30/06/2010 Aboriginal Seniors Group Petty Cash $47.65 Petty Cash 00079314 30/06/2010 Alexander Heights Adult Day Care Petty $433.80 Cash Petty Cash 00079315 30/06/2010 Alinta Gas $165.95 2 x Financial Assistance 00079316 30/06/2010 Buckingham House Petty Cash $95.75 Petty Cash 00079317 30/06/2010 Cockman House Petty Cash $48.05 Petty Cash 00079318 30/06/2010 Girrawheen Library Petty Cash $91.20 Petty Cash 00079319 30/06/2010 Hainsworth Youth Services Petty Cash $9.60 Petty Cash 00079320 30/06/2010 Mr Evan Martin $227.50 Keyholder Payment June 2010 00079321 30/06/2010 Quinns Rocks Adult Day Care Petty Cash $32.95 Petty Cash 00079322 30/06/2010 Alexander Heights Community House $88.75 Petty Petty Cash 00079323 30/06/2010 Landgate $4,094.73 Gross Rental Valuations 29/05/10- 11/06/10 - Rates 00079324 30/06/2010 Wanneroo Library Petty Cash $87.00 Petty Cash 00079325 30/06/2010 Water Corporation $8,087.10 Water Charges For The City 00079326 30/06/2010 Yanchep Two Rocks Library Petty Cash $36.90 Petty Cash 00079327 30/06/2010 Youth Projects Petty Cash $89.90 Petty Cash 00079328 30/06/2010 Mr Mue Heckler $50.00 Volunteer Payment - Day Care Centre 00079329 30/06/2010 City of Wanneroo - Payroll Rates $2,788.00 Payroll Deduction 00079330 30/06/2010 Synergy $443,908.03 Power Supplies For The City

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 251

PAYMENT DATE DESCRIPTION AMOUNT 1 x Financial Assistance ($214.30) Street Lighting 25/02/10-24/03/10 Street Lighting 24/04/10-24/05/10 00079331 30/06/2010 Telstra $5,108.72 Telephone Charges For The City - IT 00079332 30/06/2010 Mrs Jennifer Martin $200.20 Key Holder/Tennis Booking Officer 00079333 30/06/2010 Ms D Hetherington $191.10 Keyholder/Tennis Booking Officer 00079334 30/06/2010 St Stephens School $500.00 Services Rendered For Community Art Program 00079335 30/06/2010 Department of Transport $585.80 Ownership Searches May 2010 - Rangers 00079336 30/06/2010 Hainsworth Programme Development $219.90 Petty Cash Petty Cash 00079337 30/06/2010 Phyllis Bennison $65.00 Volunteer Payment - Day Care Centre 00079338 30/06/2010 Christine Demiris $50.00 Volunteer Payment - Day Care Centre 00079339 30/06/2010 Hospitality Petty Cash $99.25 Petty Cash 00079340 30/06/2010 Finance Services Petty Cash $166.50 Petty Cash 00079341 30/06/2010 Ms J Walter $45.50 Key Holder Payment 00079342 30/06/2010 Lacrosse WA Inc $90.00 Modcrosse Sessions - Kingsway Stadium 00079343 30/06/2010 Peter Alexander Matcham $205.00 Repair Brickwork - 3 Picard Court Ridgewood - Waste Services 00079344 30/06/2010 Planning Institute Australia WA $1,300.00 Registration Fees - PIA State Conference 9-10/11/10 - Attendees P Bracone & K Evans 00079345 30/06/2010 The Ors Group $919.40 Ergonomic Assessment Presentation - HR 00079346 30/06/2010 The Trustee for Bezuidenhout Trading $1,694.00 Trust Replace Damaged Fence Panels At Carramar Golf Course Caretaker's Residence - Building Maintenance

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PAYMENT DATE DESCRIPTION AMOUNT

Total Director Corporate Services $2,026,402.02 Advance - Cheques

ELECTRONIC TRANSFER LISTING 00001120 01/06/2010 Australian Manufacturing Workers Union $197.00 Payroll Deduction Australian Services Union $652.80 Payroll Deduction Australian Taxation Office $352,618.00 Payroll Deduction CFMEU WA Branch $72.00 Payroll Deduction Child Support Agency $1,139.79 Payroll Deduction City of Wanneroo $1,614.23 Credit AN 2585020 - Refunded In Error - Rates Credit AN 2516850 - Refunded In Error - Rates City of Wanneroo - Social Club $724.00 Payroll Deduction Cr Norm Hewer $689.42 Reimbursement - Councillor's Corporate Apparel Travel Allowance April 2010 Cr Robert Smithson $134.61 Councillors Allowance DG & MJ Le Cerf $9,187.20 Expenditure Payment For May 2010 - Quinns Caravan Park Contract Management Fees For May 2010 - Quinns Caravan Park HBF Insurance $2,027.20 Payroll Deduction LGRCEU $2,305.52 Payroll Deduction Miss Anne-Marie Gillespie $166.98 Reimbursement For Discover Our Stars Cocktail Party & Parking Mr Dennis Blair $112.40 Reimbursement For Broadband Usage For The Period Feb 2010 - May 2010

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 253

PAYMENT DATE DESCRIPTION AMOUNT Mr John Love $544.92 Reimbursement For Injury Management Conference 25-27/05/10 Mrs Fung Kuen Lucia Lam $60.00 Reimbursement For Broadband Usage For The Period 1/05/10-31/05/10 Mrs Katie Russell $67.66 Reimbursement For Travel Expenses For Whilston Interstate Conference 4/05/10 To 6/05/10 Rudi Steffens $159.39 Travel Allowance May 2010 Selectus Salary Packaging $2,322.38 Payroll Deduction Trailer Parts Pty Ltd $163.20 Vehicle Spare Parts - Fleet

00001121 01/06/2010 Alicia Curtis $495.00 Workshop - Finding My Place – 03/05/10 - Program Services Australian Clearinghouse $88.00 Renewal For One Year Journal Print Subscription June 2010 To March 2011 For Youth Studies Australia - Program Services Bring Couriers $309.67 Courier Services - Health Services Burkeair Pty Ltd $4,901.60 Supply & Install An FTXS25 To The Server Clarkson Library - Building Maintenance Check & Repair Air Con At Ashby Operations Centre - Building Maintenance Coffey Commercial Advisory $14,949.00 Professional Fees - Quinns Mindarie Community Facility Needs & Feasibility Study - 30% Of Total Fee At Completion Of Stage 4 - Program Services Community Newspapers $35,853.36 Advertising For April 2010 Daniels Sharpsmart Australia Pty Ltd $704.00 Service Charge 01/04/10 - WRC DME Contractors $10,279.41 Claim 1 - Landscaping Work Connolly Drive - Infrastructure Projects

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 254

PAYMENT DATE DESCRIPTION AMOUNT Elliotts Irrigation Pty Ltd $844.39 Reticulation Items - Projects Floss and Popcorn Supply Company $330.00 Fairy Floss Machine Hire 10 & 17/04/10 - Program Services Frediani Milk Wholesalers $663.62 Milk Deliveries For The City Glenfords Discount Tool Centre (WA) $220.00 Drill Bits - Projects Greens Hiab Service $1,435.50 Move Goal Posts - Parks Integrated Group Ltd $9,537.95 Casual Labour For The City IPWEA WA $770.00 Training Road Safety Audit 16-18 March 2010 – Attendee S Fenton - Infrastructure Assets JH Fluid Transfer Solutions Pty Ltd $33.83 Vehicle Hoses For Fleet Maintenance Kyocera Mita Aust P/L $40.44 Photocopier Meter Reading For Various Departments Logo Appointments $2,422.48 Casual Labour For The City McLeods Barristers And Solicitors $1,044.75 Legal Fees - 27237 - Health Act Prosecution - Health Services Legal Fees - 25749 - Planning Prosecution - Regulatory Services Mindarie Bus Charter Pty Ltd $605.00 Bus Hire 21/04/10 - Penguin Island - Program Services Mindarie Regional Council $42,805.01 Refuse Disposal For The City Reimbursement Loan 11 RRF Land Purchase - Finance MP Rogers & Associates Pty Ltd $8,305.61 Professional Fees - Beach Accessways Quinns Rocks & Yanchep - Buildings Nicholas Kidd $100.00 Badminton Coaching 14/04/10 - Program Services Outsource Business Support Solutions $2,508.00 Onsite Consulting - Business Improvement Onsite Consulting - Authority Gap

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 255

PAYMENT DATE DESCRIPTION AMOUNT Analysis Onsite Consulting - Authority Consulting Pavement Analysis Pty Ltd $10,230.00 Professional Fees - Road Rehabilitation Submissions For The City Of Wanneroo - Infrastructure Assets Personalised Landscape & Design $528.00 Prepare Area For Proposed Water Feature/Frog Pond - Parks Platinum Collision Repairs Centre $1,000.00 Insurance Excess WN32622 - Insurance Services Retech Rubber Pty Ltd $23,408.00 Supply & Install Rubber Softball For Halmstad Park Mindarie - Infrastructure Projects Roads 2000 Pty Ltd $18,840.83 Roadworks At Nanovich Rd Marangaroo Sanpoint Pty Ltd $85,053.63 Lay Kerbing/Footpath At Various Locations Sign A Rama Morley $429.00 Opening Hours Sign For Yanchep Library Specialised Security Shredding $10.84 Shredding Services For The City Susanne Parker $150.00 Reimbursement Of Senior First Aid Training - Program Services The Frog Doctor $660.00 Frog Environmental Education Presentation 09/05/10 - Capacity Building The Royal Life Saving Society Australia $17.50 WA Branch Inc Training - Bronze Star Course Enrolment – Attendee F Laden-Wearne - Aquamotion The Trustee For The Greenslade Unit $69.30 Trust Replace Tonneau Loops On WN32456 & WN32522 - Fleet Toll Transport Pty Ltd $25.69 Courier Services - HR Total Road Services $430.88 Traffic Control - Ocean Reef Road At Wanneroo Road

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 256

PAYMENT DATE DESCRIPTION AMOUNT WA Hino Sales & Service $106,240.09 New Vehicle Purchase - FG 500 Series 9T Crew WN33105 $158,240.09 (Trade In WN31779 - $52,000.00) Wanneroo Electric $1,822.06 Electrical Maintenance For The City Wanneroo Hardware $17.58 Various Items - Building Maintenance Wanneroo Trophy Shop $270.00 Nickel Plated Cup - Governance West Australian Nursing Agency $1,299.78 Immunisation Clinic - Health Services Zana O'Doherty $654.00 Arboricultural Report & Qtra Assessments Eucalyptus Botryoides – 5 Moorhead Way Koondoola - Parks

00001122 03/06/2010 Australian Taxation Office $27,842.34 FBT Return 2009/2010 - Finance

00001123 08/06/2010 Australia Post $914.48 Billpay Transaction Fee - Rates Australian Taxation Office $9,144.00 Payroll Deduction Barlow Superannuation Fund $7,529.44 Payroll Deduction Cr Brett Milton Treby $22.40 Reimbursement Of Expenses Attendance At WALGA State Council Meetings Cr Dianne Guise $177.29 Travel Allowance May 2010 Cr Maureen Grierson $151.72 Reimbursement For Accommodation Expenses For 2010 Local Govt Managers' Association Convention Cr Robert Smithson $134.61 Monthly Allowance Paid Weekly Cr Stuart Mackenzie $120.06 Travel Allowance May 2010 Generations Personal Super $744.50 Payroll Deduction Jeffrey Locke Pty Ltd $2,978.14

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 257

PAYMENT DATE DESCRIPTION AMOUNT Payroll Deduction Mr John Paton $25.00 Reimbursement Of Broadband Usage For May 2010 Mr Mark Dickson $60.00 Reimbursement For Broadband Usage 01/05/10-01/06/10 Salamanca Superannuation Fund $483.84 Payroll Deduction Snowbird Gardens Superannuation Fund $183.24 Payroll Deduction Superwrap - Personal Super Plan $42.64 Payroll Deduction The Michael Penson Superannuation $761.54 Fund Payroll Deduction The Saunders Superannuation Fund $190.35 Payroll Deduction Urban Development Institute of Australia $680.00 WA Division Inc Registration Annual Golf Classic For D Simms, T Roberts, L Kosova & M Dickson WA Local Govt Superannuation $434,751.35 Payroll Deduction Western Power $647.00 Installation Of A New Streetlight For Wedgetail Remble - Quinns Rocks - Transport & Traffic

00001124 08/06/2010 Accidental First Aid Supplies $898.26 Wound Dressings - Parks Affirmative Paving $2,217.60 Paving Works For The City Bunnings Pty Ltd $118.00 Various Items - WRC Dexion Balcatta $391.60 Coat Rail & Frame Brackets - Capacity Building DVG Wanneroo Mitsubishi $84,212.60 2 x New Vehicle Purchase - Mitsubishi Triton GLX D/Cab 4X4 2.5 Hp Turbo Diesel Automatic ($42,106.30 Each) - Fleet Georgiou Group Pty Ltd $504,710.82

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 258

PAYMENT DATE DESCRIPTION AMOUNT Progress Payment 6 Hartman Drive Extension Stage 1 - Projects Grand Toyota $127.95 Check & Report Rear Window WN32380 - Fleet Integrated Group Ltd $40,290.95 Casual Labour For The City IPWEA WA $770.00 Seminar - Road Safety Audit 16-18/03/10 - Infrastructure Assets Kelyn Training Services $1,610.00 Training - Excavator Operations - Parks Kmart Australia Limited $44.00 Plastic Boxes For Uniform Storage - Library Laneway Construction $97,258.04 Payment Certificate 5 Warradale Community Centre Additions Logo Appointments $1,263.90 Casual Labour For The City McGees Property $4,950.00 Valuation Fee - Planning Implementation Outsource Business Support Solutions $836.00 Onsite Consulting - Finance Perth Bin Hire $1,100.00 Truck Hire And Driver 26.04.10 - WRC Portner Press Pty Ltd $57.00 Employment Law Update 2 2010 - HR RAC Driving Centre $4,176.00 Training - FESA Driver Training Course 9 Attendees - Fire & Emergency Services Recall Total Information Management $2,340.99 Recall Services - Information & Business Improvements Refresh Waters Pty Ltd $36.00 Refresh 15L - Program Services Sanpoint Pty Ltd $74,020.82 Lay Kerbing/Footpath At Towarda Way & Munderee Pl SMB Electrical Services $43,447.80 Progress Claim 2 - Wanneroo Showgrounds Phase 3 - Infrastructure Buildings Wanneroo Electric $1,144.00 Electrical Maintenance For The City

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 259

PAYMENT DATE DESCRIPTION AMOUNT Wanneroo Podiatry Surgery $25.00 Podiatry Financial Subsidy - Program Services Yakka Pty Ltd $55.09 Uniform - Libraries

00001125 08/06/2010 Mayor Jon Kelly $2,883.34 Mayoral Allowance

00001126 15/06/2010 3 Australia $1,240.04 SMS Charges & New Pagers X 4 - Fire Services Australia Post $17,363.13 Postage Charges For May 2010 Australian Manufacturing Workers Union $177.30 Payroll Deduction Australian Services Union $652.80 Payroll Deduction Australian Taxation Office $333,457.00 Payroll Deduction Bush Fire Brigade Quinns $184.50 Reimbursement PO Box Rental & Brigade Postage - Fire Services CFMEU WA Branch $72.00 Payroll Deduction Child Support Agency $1,139.79 Payroll Deduction City of Wanneroo - Social Club $1,424.00 WLCC Marketing Exercise - Decorations For Social Club Dinner Dance 31/07/10 ($700.00) Payroll Deduction Cr Anh Truong $41.08 Travel Allowance June 2010 Cr Robert Smithson $134.61 Monthly Allowance Paid Weekly Douglas Valeriani $45.50 Key Holder Payment - War Memorial Elizabeth Valeriani $60.00 Volunteer Honorarium - WADC FESA $996,945.57 2009/10 ESL Quarter 4 - Finance

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 260

PAYMENT DATE DESCRIPTION AMOUNT Frank Hamilton $91.00 Key Holder Payment - Various Sites Gregory Johnson $191.10 Key Holder/Tennis Booking Officer Payment At 4 Sites HBF Insurance $1,880.65 Payroll Deduction Joe Arrigo $100.10 Keyholder/Tennis Booking Officer Payments - Various Sites Kay Prentice $154.70 Keyholder/Tennis Booking Officer Payment - Various Sites LGRCEU $2,253.32 Payroll Deduction Mr Bruce Waddell $45.50 Key Holder - Carramar Community Centre Mr Jeffrey Locke $75.90 Reimbursement Items For BBQ Following Team Building Exercise - Building Maintenance Field Staff Mr John Baker $68.25 Key Holder Payment - 2 Sites Mr Michael Barry $824.41 Reimbursement For Accommodation Expenses For 2010 Local Government Managers' Association Convention Mrs Fung Kuen Lucia Lam $115.96 Reimbursement For Broadband Usage For The Period 01/03/10-30/04/10 Mrs Janette Rafferty $145.60 Keyholder/Tennis Booking Officer - Various Sites Ms Karen Caple $26.21 Reimbursement 75 % Broadband Usage For Jan 2010 Peggy Brown $91.00 Key Holder Payment Rudi Steffens $153.18 Travel Allowance June 2010 Selectus Salary Packaging $2,183.44 Payroll Deduction Stockland WA Development Pty Limited $429,000.00 Housing Affordability Fund Grant Corimbia Estate - Community

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PAYMENT DATE DESCRIPTION AMOUNT Development

Urban Development Institute of Australia $1,720.00 WA Division Inc Membership Subscription 2010/11 - CEO's Office

00001127 16/06/2010 Mayor Jon Kelly $3,368.33 Mayoral Allowance Reimbursement Ballan GP Super Clinic Visit In Victoria - 2 Nights Accommodation - 20 & 21 June 2010

00001128 16/06/2010 Armaguard $894.98 Cash Collection For The City Bunnings Pty Ltd $330.00 Various Items - Waste Services Burkeair Pty Ltd $920.70 Check Leaking At Wanneroo Community Centre - Building Maintenance Site Inspection & Audit - Wanneroo Soccer Clubrooms - Building Maintenance Dementia Care Aust $300.00 Training Course - Spark Of Life Presentations On 27-28/04/10 - Funded Service DME Contractors $15,906.22 Connolly Drive Variations - Claim 1A - Projects Downer EDI Engineering Electrical Pty $75,033.20 Ltd Supply/Install Traffic Signals At Beach Rd & Butterworth Ave Koondoola Elliotts Irrigation Pty Ltd $854.80 Reticulation Items - Parks Fawzak Pty Ltd $621.30 Magazine Subscriptions - Girrawheen Library Frediani Milk Wholesalers $1,345.46 Milk Delivery For The City Fuji Xerox Australia Pty Ltd $5,002.81 Equipment Lease - Governance Greens Hiab Service $183.15

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 262

PAYMENT DATE DESCRIPTION AMOUNT Collect & Deliver Boulders To Civic Centre - Parks Homecare Options $74,476.42 Support Services HACC/CACP Clients Integrated Group Ltd $41,735.36 Casual Labour For The City Jacksons Drawing Supplies Pty Ltd $565.07 Pottery Wheel Repair - Facilities Kmart Australia Limited $615.50 Various Items - Program Services Logo Appointments $947.93 Casual Labour For The City McLeods Barristers And Solicitors $1,351.01 Legal Fees - 25928 Bushfires Act Notices Withdrawal - Rangers Legal Fees - 25377 Advice: Uncompleted Building Quinns Rocks - Regulatory Services Mindarie Regional Council $217,544.23 Refuse Disposal For The City Newscape Contractors $1,265.00 Landscaping At Various Parks For Jan 2010 Prestige Alarms $264.00 Alarm Services For The City Red Hot Group WA $9.30 Courier Services - Fleet Ronald John Woodbine $1,089.00 Assisting Marketing 15/05-31/05/10 SAI Global Ltd $88.78 Supply Internet Download Publication 2150-05 - Engineering Maintenance Schindler Lifts Aust Pty Ltd $1,031.39 Lift Service - Civic Centre May 2010 Lift Service - Wanneroo Community Centre May 2010 Lift Service - Kingsway Indoor Sports Stadium May 2010 Lift Service - Alexander Heights Community Centre May 2010 Total Road Services $6,932.18 Traffic Control Services For The City Wanneroo Electric $176.00 Preparation Of DQA Documents - Swanley & Bardsley Parks

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PAYMENT DATE DESCRIPTION AMOUNT

00001129 17/06/2010 City of Wanneroo - Rates $266.66 Councillors Allowance Paid To Rates Cr Alan Edwin Blencowe $583.33 Councillors Allowance Cr Anh Truong $583.33 Councillors Allowance Cr Brett Milton Treby $583.33 Councillors Allowance Cr Dianne Guise $583.33 Councillors Allowance Cr Glynis Monks $583.33 Councillors Allowance Cr Ian Goodenough $583.33 Councillors Allowance Cr Laura Gwendolyn Gray $583.33 Councillors Allowance Cr Maureen Grierson $583.33 Councillors Allowance Cr Norm Hewer $583.33 Councillors Allowance Cr Stuart Mackenzie $583.33 Councillors Allowance Cr Tracey Gardner Roberts $1,833.33 Councillors Allowance Rudi Steffens $400.00 Councillors Allowance Rates ($183.33)

00001130 21/06/2010 BP Australia Ltd $192,793.42 Fuel Issues For May 2010 Dowsing Concrete $31,713.16 Install Footpath, Crossovers And Aprons At Westport - Projects Anthony Waring Reserve

00001131 22/06/2010 Australian Taxation Office $587.00 Payroll Deduction Builders Registration Board $14,524.50 Collection Agency Fee - May 2010 City of Wanneroo $56.26

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 264

PAYMENT DATE DESCRIPTION AMOUNT Cancelled Pension Refund AN 2071708 - 24 Rosebury Avenue Cr Laura Gwendolyn Gray $635.00 Travel Allowance May 2010 Cr Norm Hewer $198.72 Travel Allowance May 2010 Cr Robert Smithson $134.61 Monthly Allowance Paid Weekly Crosbie & Duncan Golf $32,010.31 Carramar Golf Course Commission For May 2010 Duncan & Crosbie Pro Golf WA Pty Ltd $27,764.33 Marangaroo Golf Course Commission For May 2010 LGIS Property $291.04 Insurance - Increase In Sum Insured Quinns Fire Station & Shed 11/02/10- 30/06/10 Ms Hope Ledesma $205.40 Reimbursement For Conference For Community Care Conference 2-4/06/10 In Queensland Trailer Parts Pty Ltd $3,225.25 New Plant - Brake Safe Model 500 - Fleet ($1,470.26) Vehicle Spare Parts - Fleet

00001132 25/06/2010 2RM Installations $1,320.00 Chain Winders - Carramar Community Centre Academy Clothing $275.00 Pilot Shirts - Regulatory Services Accidental First Aid Supplies $1,573.19 First Aid Supplies For Waste Services Acclaimed Catering $4,846.60 Catering - Council Functions - Hospitality Action Lock Service $93.45 Locking Services - Building Maintenance Adcorp Marketing Communications $2,890.49 Advertising For The City Adform $99.00 Additions To Honour Boards - Fire Services Adshel Street Furniture Pty Ltd $1,240.80

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 265

PAYMENT DATE DESCRIPTION AMOUNT Bin Posts - Projects Air Communications $14,536.50 Security System Interference - IT Air Liquide WA Pty Ltd $155.49 Gas Cylinder Hire - Stores Alance Newspaper and Magazine Delivery $17.28 Newspapers For Clarkson Library Alchemy Technology $12,892.00 SMS Software Maintenance Upgrades - Program Services Alexander House of Flowers $85.00 Sympathy Arrangement - Mayor's Office Allied Forklifts Pty Ltd $1,914.55 Hire/Repairs To Forklift - WRC Allmark & Associates Pty Ltd $48.95 Stamp For Clarkson Library All-Rubber Pty Ltd $163.59 Reinforced Rubber Fabric - Fleet Allwest Uniforms $268.50 Towelling Fabric - Stores Altus Traffic $876.33 Traffic Control - Pinjar Road Amcap Distribution Centre $5,723.09 Vehicle Spare Parts - Fleet Vehicle Spare Parts - Stores Angus & Robertson Pty Ltd $6,699.59 Book Purchases - Library Services Book Purchases - Capacity Building ANL Container Hire & Sales Pty Ltd $369.05 Hire Container - Kingsway - Projects APMM Group $22,610.00 Completion For Payment For Cert III In Civil Construction - 11 Employees - HR Admin Fee - Traineeship For G Wainwright - Diploma Of Civil Construction - HR Archival Survival Pty Ltd $220.29 Stationery Items For WLCC Art On The Move $2,728.00 Art On The Move Touring Exhibition - WLCC Ati-Mirage Training & Business Solutions $2,035.00 Training - Powerpoint - HR Atom Supply $605.73

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 266

PAYMENT DATE DESCRIPTION AMOUNT Parts - Stores Australasian Performing Right Assoc Ltd $992.11 Licence Fees For Background Music - Program Services Australian Barbell Company Pty Ltd $3,087.82 Various Items - Kingsway Indoors Stadium Australian Communications & Media $4,838.00 Authority 4 X Fixed Point Licences - IT Australian Government National $1,215.06 Measurement Institute Analysis Fees - Wangara Sump - Parks Australian Institute of Management $9,998.00 Training - Personal Work Priorities - 11/05/10 - HR Training - Toll Gate Review 03/05/10 Business Improvement 10/11 Corporate Membership Renewal - HR Australian Paper Recovery Pty Ltd $275.00 Rejected Load - City Business Australian Plant Wholesalers/Lullfitz $379.25 Plants - Citizenship Ceremony Plants - Parks Maintenance Australian Turf Industries $56,439.49 Contract Maintenance At Golf Courses For May 2010 Auto Control Doors $260.15 Automatic Door Repairs - Clarkson Library Automotive Personnel $7,884.51 Casual Labour - Fleet Autosmart WA North Metro $1,050.23 Trucksteam - Fleet Baileys Fertilisers $343.20 Fertiliser For Parks Barbara Stephenson $90.00 Entertainment For The Biggest Morning Tea For The Heights Community Centre - Funded Services Barking Gecko Theatre Co. $350.00 Presentation - Finding My Place - Program Services Barnetts Architectural Hardware $689.10 Various Items - Building Maintenance Bartlett Brothers Entertainment $660.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 267

PAYMENT DATE DESCRIPTION AMOUNT Performance At WLCC 09/06/10 Battery World $334.20 Batteries - Stores Beaurepaires For Tyres $52,274.05 Tyre Fitting Services Belair Smash Repairs Pty Ltd $2,000.00 Insurance Excess - WN32638 Insurance Excess - WN32547 Benara Nurseries $4,633.20 Plants - Parks Beryl Weston $60.00 Cleaning Of Girrawheen's Hall - Program Services Best Consultants Pty Ltd $660.00 Consulting Services - Wanneroo Showgrounds Power Upgrade & Area Lighting Electrical - Infrastructure Projects Better Firewood Supplies $270.00 Pizza Wood - WLCC Bev Manning $280.00 Over 50's Exercise Program - Yanchep Community Centre Big W $246.04 Children's Books - Kingsway Materials - Alexander Heights BMK Painting Contractors $1,320.00 Paint Roller Door At Quinns Mindarie SLSC - Building Maintenance BOC Limited $119.25 Oxygen Medical - Aquamotion Boffins Bookshop Pty Ltd $3,768.73 Book Purchases - Library Services Book Purchases - Capacity Building Bolinda Publishing Pty Ltd $214.03 Book Purchases - Library Services Borders Australia Pty Ltd $1,719.96 Book Stock For Clarkson Library Borders Gift Card - Wanneroo Library Bosnar Engineering Pty Ltd $1,155.00 Harden Wire Draw Bushes - WRC Boston Maintenance Services $1,140.83 Repair Main Conveyor Bearings - Fleet Botanic Golf $93.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 268

PAYMENT DATE DESCRIPTION AMOUNT Training 18 Hole Golf Team Building Day - Kingsway Bowins Group Pty Ltd $3,080.00 Additional Electrical Consulting - Infrastructure Projects BP Australia Ltd $5,602.46 Oil Products - Stores Bring Couriers $194.40 Courier Services - Health Services Briskleen Supplies $432.30 Parts - Stores Brownbuilt Metalux Industries $4,529.80 Cupboards - Parks Maintenance BT Equipment Pty Ltd $1,096.87 Spare Parts - Fleet Bunnings Pty Ltd $7,753.53 Hardware Items For Various Departments Burkeair Pty Ltd $40,752.14 Airconditioning Maintenance Services For The City C R Kennedy & Co Pty Ltd $797.50 Measuring Wheel - Surveyors Hire GPS Equipment - Surveyors Cabcharge $36.18 Cab Charge For Welfare Department Cafe Elixir $1,166.00 Catering - On Track Exhibition For WLCC Caltex Energy $308.98 Fuel For May 2010 - Fleet Cameleon Paints $40.26 Paint Supplies - Fleet Candor Training & Consultancy $990.00 PA's Team Development Session Car Care (WA) Mindarie $55.00 Vehicle Cleaning - Fire Services Carmel Charlton $150.00 Entertainment At Quinns ADC 26/05/10 - Program Services Carramar Resources Industries $3,709.29 Supply Of Clean Sand & Rock - Parks & Infrastructure Projects CBC Australia Pty Ltd $227.74 Bearing Unit Housing & Ball - Fleet

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 269

PAYMENT DATE DESCRIPTION AMOUNT CCH Australia Ltd $2,286.52 Consumer Credit Law Rep Subscription 1/06/10-31/5/11 - Program Services Online Licences - HR Chair Guru $1,009.80 Repair Seats - Customer Services Challenge Batteries WA $2,312.20 Vehicle Batteries - Fleet Vehicle Batteries - Stores Cherry's Catering $3,199.00 Catering - Council Functions - Hospitality Cineads Australia $1,430.00 Advertising - Cinema - Aquamotion City Business Machines $3,066.50 Digital Cameras - IT Nokia 3720 Mobile Phones - IT City of Stirling $16.50 Lost Book Charges - Library Services Civica Pty Ltd $118,067.94 Travel Expense Recovery 1/04/10 For 4 Days - John Embling - IT Elearning Rates Valuations - Rates EDMS - Successful Completion - IT One Day Commissioning To Create Filtered View & Worksheets For Community History - Capacity Building Training - Elearing Rates - IT EDMS Final Handover - Business Improvement CJD Equipment Pty Ltd $908.20 Repair Grader & Spare Parks - Fleet Clean Sweep $7,789.38 Road Sweeping Services For The City Clinipath Pathology $304.30 Medical Fees - HR Medical Fees - Waste Coastal Services $204.60 Dishwasher For Wanneroo Recreation Centre Coates Hire Operations Pty Ltd $7,358.21 Equipment Hire For Various Departments Collins Booksellers Whitford City $942.27 Book Stock - Yanchep Library

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 270

PAYMENT DATE DESCRIPTION AMOUNT Collins Craft & School Supplies $456.13 Various Items For Program Services Colourpoint Print & Design $998.00 Printing - Food Safety Inspection Books Printing - Food Act Infringement Books Community Newspapers $22,127.68 Advertising For May10 Computelec Pty Ltd $1,255.49 Programs For IT Conservation Volunteers Australia $9,900.00 Project Contribution For Yaberoo Budjara Trail - Facilities Corporate Express $15,053.40 Stationery For May 2010 Courier Australia $119.85 Courier Services - Fleet Coventrys $4,207.19 Tools/Parts For Various Departments Crommelins Machinery $7,288.00 Concrete Scarifier - Fleet Services Purchase Compressor - Fleet Purchase 14" Petrol Bricksaw - Fleet Cubic Solutions $59,835.60 Drainage Materials - Cranley Link Cummins South Pacific Pty Ltd $1,640.38 Various Parts - Stores Various Parts - Fleet Training - Technical - 21/05/10 - Greg Garrett Curtain Decor $268.00 Blinds For Gumblossom Community Centre - Building Maintenance Cutting Edges Pty Ltd $27.28 Parts - Stores DA Information Services Pty Ltd $190.65 Magazine Subscription - Libraries DBS Fencing $1,870.00 Security Fence - Decourcey Way Supply/Install Fence At Marangaroo Golf Course - Projects DC Productions $11.00 Overdue Fees - Youth Services Dell Australia Pty Ltd $29,679.10 Rack Mount Service - IT

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 271

PAYMENT DATE DESCRIPTION AMOUNT Powerconnect And Cables For IT Laptop For IT Sliding Ready Rolls - IT Laptop For IT Software Inventory Management Esmart - IT Dell Battery For Dell D520 - IT Latitude Kits - IT Dept For Communities $145.20 Return Unused Youth Grant City Of Wanneroo Youth Festival 2010 - Community Links Dept of Enviroment and Conservation $627.11 Rental - Shooting & Recreation Facilities - Contracts & Property Dexion Balcatta $4,771.80 Compactus Unit - Libraries Diamond Lock & Key $1,014.67 Locking Services - Building Maintenance Dianne Sigel (Art Teacher) $2,402.75 Pottery Classes At Wanneroo Recreation Centre Dick Smith Electronics $349.16 Inverter For Surveyors Nokia In Car Charger - IT Digital Mapping Solutions - Perth $1,650.00 Training - Intramaps 10-11/06/10 – Attendee A Gilbert Direct National Business Machines $241.34 Repairs To Shredder - Program Services Cutting Stick - Governance Don Walters $6,000.00 Final Payment Artwork Installation - Showgrounds Marker Downer Edi Works Pty Ltd $65,249.43 Progress Payment 4 For Kingsway Football Oval Redevelopment Stage 3A Dowsing Concrete $980.23 Supply & Install Concrete Crossover 61 Hawkins Road - Projects Drake Australia Pty Ltd $495.00 Picasso Assessment For A Ellerby - HR Drive In Electrics $1,568.80 Vehicle Electrical Repairs - Fleet

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 272

PAYMENT DATE DESCRIPTION AMOUNT DVA Fabrications $370.00 Poster Stand - Libraries DVG Wanneroo Mitsubishi $72,906.25 New Vehicle Purchase - Outlander ($36,453.85) New Vehicle Purchase - Outlander ($36,452.40) DVM Fencing $577.50 Colourbond Panels - Engineering E & MJ Rosher $24,954.50 Equipment Purchase - New Karcher Sweeper ($21,949.90) - Fleet Assets Vehicle Spare Parts – Stores & Fleet Eclipse Resources Pty Ltd $18,716.50 Disposal Of Rubble - Engineering E'Co Australia Ltd $532.40 Industrial Wiping Cloths - Stores Edgewater Communications $88.00 Service Call - Clarkson Library Editorial & Publishing Consultants Ltd $66.00 Magazine Renewal 1 Year - Waste Disposal & Water Management In Australia - City Business Elliotts Irrigation Pty Ltd $25,453.79 Reticulation Items - Parks EMS Environmental $542.85 Plants - Ashby Operations Centre Encore Automation $1,107.70 Gas Alert Microchip - Parks Various Items For Parks Erect A Pat Home Improvements $3,826.00 Creche Patio - Aquamotion Ergolink $8,669.33 Supply Keyboard & Footrest - HR Custom Built Chair - Finance Office Chair - Facilities Office Chair - Program Services Office Chair - WRC Desk - Libraries Ergonomic Items - Libraries ERS Australia Pty Ltd $672.65 Parts Washer Service - Fleet Estate Landscape Maintenance (E.L.M.) $30,494.94 Contracted Maintenance Butler For June 2010 - Parks

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 273

PAYMENT DATE DESCRIPTION AMOUNT Ethnic Community Council of WA $30.00 (ECCWA) International Women's Day Forum For Frankie Bird 08/03/10 - Community Links Evans & Peck $24,976.88 Arbitration - Cobey V's City Of Wanneroo - Projects EW Hawthorn $800.00 Painting Classes - Program Services Excalibur Printing $88.00 Caps For Fire Services Exceed Consulting (WA) Pty Ltd $1,573.00 Inspection & Condition Report For Skate Park At Wanneroo Showgrounds - Facilities Inspection Of Rotary Park Play Equipment & Softfall Testing Of Selected Areas - Parks Fawzak Pty Ltd $2,124.40 Magazine Subscriptions - Libraries FCT Surface Cleaning $7,561.40 Graffiti Removal For The City Find Wise $327.25 Location Of Services Wanneroo Rd/Prendiville Dve Wangara Fire & Safety WA $1,383.69 Various Items For Fire Services Flooring Installation Services $5,472.50 Floor Coverings - Dennis Cooley Pavilion Foodlink Food Service $745.59 Various Catering Items - Stores Forcorp Pty Ltd $1,969.00 Parts For Stores Forpark Australia $14,089.90 Installation/Structure/Safety & Compliance Audit/Additional Anti Graffiti Powder Coat For Combination Play Units For Alexander Heights Community Centre - Parks Foxtel $70.00 Foxtel For Wanneroo Library Friction Control $79.20 Vehicle Spare Parts - WRC Fuji Xerox Australia Pty Ltd $6,034.63 Copier Charges - Governance

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 274

PAYMENT DATE DESCRIPTION AMOUNT Papers & Toner Cartridge - Governance Lease/Rental - Governance Fulton Hogan Industries Pty Ltd $33,763.84 Road Works At Wesco Rd - Engineering Geoff's Tree Service Pty Ltd $45,740.01 Tree Works At Various Geon $11,973.50 Printing - WLCC Flyer Bin Pick Up Brochures - Waste Two Rocks Bin Pick - Waste Services GHD Pty Ltd $7,617.60 Professional Services - Kingsway Sporting Complex Stage 2 Construction Phase - Infrastructure Projects Contract Administration - Kingsway Stage 3A - Football Mods - Projects Gladstone MRM (Aust) Pty Ltd $29,095.00 MRM Software - IT Licences - Upfront - Program Services - IT Replacement & Upgrade Of Turnstile Scanner - Aquamotion Glenfords Discount Tool Centre (WA) $790.80 Tool Purchase For Parks Cordless Drill, Jigsaw & Blades - Projects Graffiti Systems Australia $16,720.00 Graffiti Removal - Building Maintenance Grand Toyota $124,272.75 Parts/Vehicle Services - Fleet New Vehicle Purchase - Toyota Hilux WN33179 ($31,639.85) - Fleet Assets Vehicle Purchase WN33178 - Toyota Corolla Sedan 1.8L Conquest Super White ($24,550.30) Greens Hiab Service $162.80 Goal Posts - Banksia Grove Haines Norton Chartered Accountants $23,375.00 Interim Billing Fir Audit 09/10 - Finance Audit Certification Of Acquittal In Relation To Commonwealth Financial Counselling - Program Services Professional Services For WIP 10 Year Long Term Financial Plan - COO Hanson Construction Materials Pty Ltd $12,690.67 Drainage Items Delivered To Various

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 275

PAYMENT DATE DESCRIPTION AMOUNT Locations Harmer New Pty Ltd $125.84 Newspapers/Periodicals For Various Departments Harvey Metals $242.00 Make Up Capping - Fleet HBS Equity Pty Ltd $236.57 Mats & Ruglock - Building Maintenance Hisco $5,258.00 Blue Seal Deep Fryer Plus Installation - Aquamotion Hitachi Construction Machinery Pty Ltd $1,143.19 Vehicle Filters - Depot Store Home Chef $1,702.40 Meals For HACC/CACP Clients Homecare Options $43,649.18 Support Services HACC/CACP Clients Humes Concrete Products $67,503.39 Drainage Items Delivered To Various Locations Hydraulic Hoist & Winch $2,035.00 Parts - Fleet Hydroquip Pumps $29,752.80 Pump Repairs At Various Locations - Parks IBolt Fencing $1,452.00 Supply/Install Fence - Ridgewood Recreation Centre Fence Repairs - Hainsworth Leisure Centre Ice and Oven Technologies Pty Ltd $5,711.20 Supply & Install Water Filter System At Ashby Operations Centre - Building Maintenance Ice Machine Repairs - New Civic Centre ID Consulting Pty Ltd $3,025.00 Profile Id/Forecast.Id Quarterly Subscription Fee From May To July 2010 - IT Incredible Bulk $22,990.00 Hire Of Equipment For Waste Insight Call Centre Services $4,915.19 Call Centre Services For May 2010 Integrated Group Ltd $72,858.53 Casual Labour For Various Departments Intercity Office Partitioning $5,720.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 276

PAYMENT DATE DESCRIPTION AMOUNT Repairs At Girrawheen Library International Association for Public $375.00 Participation Australasia Training - Facilitating Community Engagement – Attendee R Tropf Internet Business Corporation $429.00 Website Hosting For June 10 - Marketing Mailmaster Hosting For June 2010 - Marketing Intersectional Linemarkers $819.50 Service At Nanovich Ave - Engineering Linemarking Services At Bonfield Dve Landsdale - Projects Intework Inc $737.00 Meals Provided For Wanneroo Adult Day Centre - May 2010 - Program Services Ishar Multicultural Women's Health $418.00 Centre 8 X 1 Hour Fitness Sessions - Capacity Building J & K Hopkins $802.00 Cupboards For Wanneroo Rec Centre J Blackwood & Son Ltd $4,969.71 Various Items For Stores/Fleet Jacksons Drawing Supplies Pty Ltd $102.33 Art Materials - Program Services Jason Sign Makers $15,348.04 Signage At Yaberoo Budjara Heritage Trail - Projects JB Hi Fi Group Pty Ltd $2,101.53 CD/DVD Purchases - Libraries JCA Dealer Services $1,106.08 Supply & Fit Wide Camera - Fleet Camera Repairs X 2 For 96051 - Fleet JH Fluid Transfer Solutions Pty Ltd $2,189.33 Vehicle Hoses - Fleet Maintenance John Stevens Carpentry $440.00 Fence Repairs At Sunny Close Gardens Yanchep - Waste Joondalup Drive Medical Centre $6,859.60 Medical Fees – HR & Fire Services Joondalup Electrical Retail Centre $2,325.00 Fridge For Banksia Grove C/Centre Fridge Freezer For Program Services Joondalup Photo Design $1,375.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 277

PAYMENT DATE DESCRIPTION AMOUNT Photography For Sports Club Changeroom, Quinns Septic & Budget Wrap - Marketing Karen Gaye Bishop $600.00 Parent Information Workshop Baby Massage - Library Services Kelyn Training Services $6,390.00 Training - Power Line Safety Course 25/06/10 - Attendees M Barrow, L Goldsworthy & A Hawthorne - Parks Training - Skid Steer 04/06/10 For 4 Employees - Infrastructure Maintenance Training - Excavator 14/06/10 - Infrastructure Maintenance Training - Elevated Work Platform 11/06/10 - Attendees M Barrow & M Vella Training - 4wd 28/05/2010 X 5 - Parks Maintenance Keysbrook Holdings Pty Ltd $85.80 Dry Cleaning Of Fire Uniforms - Fire Services Kmart Australia Limited $1,702.70 Bar Fridge - Customer Services Goods For Mayors Xmas Appeal Stock Purchases - Wanneroo Library Kmart Warwick $270.75 Equipment For Hainsworth Creche Knight And Sons $91.74 Food For Impounded Animals Konekt Australia Pty Ltd $1,779.47 Ergonomic Assessment For Various Employees Kott Gunning Lawyers $4,877.84 Legal Fees - Mirrabooka Tender Governance Professional Fees - Assets Kyle Promotions $551.10 Cleaning Services For Community House Program Services Kyocera Mita Aust P/L $4,911.79 Service/Labour Call Out Fee For Finance 4 Printer - IT Labour Call Out Fees - IT Photocopier Meter Reading For Various Departments L & T Venables Pty Ltd $717.55

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 278

PAYMENT DATE DESCRIPTION AMOUNT Parts - Fleet & WRC Label Magic $2,458.50 Bin Numbers & Bin Lid Stickers - Waste Ladybirds Plant Hire $343.75 Rental Of Indoor Plants For May 2010 - Various Departments Landmark $1,306.61 Various Items - Parks Laser Exchange $198.00 Printer Repairs - Call Out Fee & Labour - IT Latitude Creative Services $86.90 Seven Copies Of The Norm Duffy DVD Capacity Building Lawrence & Hanson $246.86 Various Items - WRC Len French Fencing Contractor $300.00 Fence Repairs At Jenolan Way Community Centre Les Mills Asia Pacific $1,004.64 License FFES For Group Fitness Classes June 2010 - Aquamotion Local Government Managers Australia $792.00 LGMA & CSBA Customer Service Forum 23/06/10 - Attendees D Allen, J Few & K Williams Logo Appointments $947.93 Casual Labour - Rates Lyons & Peirce $2,640.00 Hire Of Combination Unit & Operator - Engineering Maintenance M & K Bailey Accredited Newsagents $33.60 Newspapers/Periodicals - City Business Macdonald Johnston Engineering $24,766.84 Company Vehicle Spare Parts - Fleet And Stores Machforce Pty Ltd $14,651.71 Vehicle Repairs WN32197 - Fleet Repair Rotator Grab Function WN32197 - Fleet Macroplan Australia Pty Ltd $5,500.00 Drovers Run Structure Plan - Planning Major Motors $410.69 Canvas Seat Covers - Fleet Marfleet Distributing Co. Pty Ltd $2,197.80

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 279

PAYMENT DATE DESCRIPTION AMOUNT Brake Reline - Fleet Marquee Magic $396.51 Marquee Hire - Cockman House 19/05/10 - Capacity Building Martins Environmental Services $4,199.80 Hand Wiping Of Typha - Lake Joondalup Foreshore - Church Street Drain - Infrastructure Projects Chemicals - Conservation Maxwell Robinson & Phelps $10,962.04 Weed Treatment At Various Locations Supply & Apply Wetting Agent - Kingsway Sports Complex Netball Courts - Parks Mayday Earthmoving $137,994.78 Heavy Plant Hire For Various Departments McIntosh & Son $493.79 Parts - Stores McLeods Barristers And Solicitors $11,619.28 Legal Fees - 26210 - Health Act Prosecution - Health Services Legal Fees - Prosecution Dog Act - Rangers Legal Fees - Parking Prosecution - Rangers Legal Fees - Advice For Planning Legal Fees - 27237 - Health Act Prosecution - Regulatory Services Legal Fees - Compensation Claim Mirrabooka Ave - Town Planning Legal Fees - Notice Of Entry - City Business Legal Fees - Unauthorised Development - City Business McLernon's Supply & Demand $497.70 Table For Building Maintenance Mechanical Constructions Air Services $308.00 Pty Ltd Water Treatment 21/04/2010 - Aquamotion Meter Office $206.80 P-Tape Cartridges - Capacity Building Metrocount $447.70 Battery Pack - Traffic Road Tape - Assets Metropolitan Cash Register Co $3,013.40

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 280

PAYMENT DATE DESCRIPTION AMOUNT Epson Receipt Printer & Thermal Paper Rolls For IT Cash Register & Program - Clarkson Library Metropolitan Migrant Resource Centre $855.36 Fitness Program - Bi Lingual Creche Workers - Capacity Building Mey Equipment $584.76 Various Items - Fleet Mindarie Bus Charter Pty Ltd $605.00 Bus Hire For Gold Program - Programs Mindarie Regional Council $545,172.94 Refuse Disposal For The City Mini-Tankers Australia Pty Ltd $18,326.95 Fuel May 2010 - Fleet Minter Ellison Lawyers $7,088.40 Professional Fees - Land Use Classification Buckingham Dve - Planning Professional Services For Proposed Extractive Industry Wanneroo Rd Mirco Bros Pty Ltd Oil Distributors $267.80 Various Items - Parks Mobile Shred Onsite $99.00 Shredding Of Confidential Material Modern Teaching Aids Pty Ltd $235.36 Various Items - Capacity Building Various Items - WLCC Morley Mower Centre $205.20 Vehicle Spare Parts - Fleet Mr Rollershutter $1,265.00 Blinds For Oldham Park - Building Maintenance Mr Steven John Loffman $229.90 Archive Cartons - Business Improvement Ms Audra Keeble $156.00 Art Classes For Youth Services Mtu Detroit Diesel Australia $5,280.70 Castrol Transynd Transmission Fluid - Stores Museums Australia (WA) $1,000.00 Participation For MAWA/Curtin University Touring Exhibitions Project N & L Small Nominees Pty Ltd $492.11 Kickboards - Aquamotion

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 281

PAYMENT DATE DESCRIPTION AMOUNT Natural Area Management & Services $831.60 Coir Mesh - Parks Newscape Contractors $56,607.81 Landscaping At Various Sites For May 2010 Landscaping At Yanchep/Two Rocks For Dec 09 Newsxpress Ocean Keys $36.50 Newspapers/Periodicals - Library Services Non Organic Disposal $445.01 Disposal Of Materials - Infrastructure Northern 4wd Centre $295.30 Water Tank - Parks Northern Districts Pest Control $11,770.00 Pest Control Services For The City Novus Autoglass $1,108.80 Supply & Fit Windscreen WN32160 Supply & Fit Windscreen WN32627 Supply & Fit Rear Screen WN32540 - Fleet Supply & Fit Windscreen WN32526 - Insurance Nuford $144,363.59 Spare Parts - Fleet Maintenance New Vehicle Purchase Ford Ranger WN33131 ($24,270.35) New Vehicle Purchase Ford Ranger WN33049 ($30,645.90) New Vehicle Purchase Ford Ranger WN33072 ($30,172.63) New Vehicle Purchase Ford Ranger WN33042 ($30,159.76) New Vehicle Purchase Ford Ranger WN33130 ($28,572.65) Nuturf Australia Pty Ltd $4,350.50 Various Items For Parks Soil Nutrient Test Kingsway Football, Cricket & Baseball - Parks Oakvale Capital Limited $2,200.00 Investment Advisory For May10 - Finance Oars Across The Waters Pty Ltd $1,544.60 Mentor Support Counselling - HR O'Brien Glass Industries Ltd $3,849.82 Glazing Services For The City

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 282

PAYMENT DATE DESCRIPTION AMOUNT Oce Australia Limited $725.64 Copy Usage - Projects Officeworks Superstores Pty Ltd $69.30 Water Refills - Yanchep Library Water Bottles - Library Services Omnibus Services $395.00 Repair WN32987 - Fleet Orbit Health & Fitness $858.00 Fitness Class Equipment - Program Services Orica Australia P/L $272.12 70Kg Chlorine Cylinder - Aquamotion Otto Environment Systems Pty Ltd $54,903.20 Supply Bins With Out Lids - Waste Outsource Business Support Solutions $836.00 Consulting Services - Rates Pabx Service Group $3,152.60 8 X IP Phones - IT Pacific Brands $359.21 Staff Uniforms - Stores Parins $5,000.00 Insurance Excess WN32641, WN33120, WN33120 - Finance Services Pax Books $544.46 Book Purchases - Wanneroo Library Personalised Landscape & Design $4,686.00 Various Works For Parks Perth Bin Hire $28,388.89 Driver/Truck Hire - WRC Reimbursement For Damage Of Vehicle 13/01/10 - WRC Perth Castings $2,512.95 Manufacture Of Posts & Plaques For Wall Of Honour Posts - Capacity Building Petra Tech $1,056.00 Carpet Cleaning At Depot - Building Maintenance Pink Healthcare Services $2,777.06 Sanitary Services For The City Plantrite $6,600.00 The Provision Of Plant Stock - Parks Platinum Collision Repairs Centre $1,073.78 Repairs To Vehicle WN32622 - Program Services

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 283

PAYMENT DATE DESCRIPTION AMOUNT Panel Damage 99123 - City Business PLE Computers $75.70 TP-Link Wireless Router 4 Port & USB Adapter - IT Podiatry Services $910.00 Podiatry Services For May10 - Program Services Portner Press Pty Ltd $244.00 Employment Law Handbook - HR OH&S Hand Book - HR PPG Industries Australia Pty Ltd $161.07 Paint Supplies - Building Maintenance Prestige Alarms $4,800.49 Alarm Services For The City Prime Health Group Pty Ltd $12,562.00 Medical Fee - Fire Services Pre Employment Medicals - HR Printstuf $1,522.40 Printing - Aquamotion Basestock Cr Guise Letterhead - Governance Printing - Art About - Marketing Pressure Seal Basestock - Library Productive Plastics $110.00 Works At Cockman House - WLCC Programmed Maintenance Services Ltd $19,876.44 Inspect Playgrounds & Clean Softfall Areas - Parks Sundry Works For Various Playgrounds For May 2010 - Parks Protection Engineering Pty Ltd $275.00 After Hours Call Out - Fault In Zone 1 Tested & Reset Sub Panel - WRC Protector Alsafe $10,794.97 Various Items - Stores Fire Cabinet - Fleet Assets Pulse Design $3,148.75 Artwork For Updating ICards 2010 - City Business Printing Of ICards - City Business Qualcon Laboratories $3,399.00 Road Testing Services - Infrastructure Quantum Multimedia Communications $214.17 SMS For Fire Services Raeco International Pty Ltd $297.00 Book Purchases - Yanchep Library

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 284

PAYMENT DATE DESCRIPTION AMOUNT RCG Pty Ltd $10,686.53 Glass Cullett - WRC Recall Total Information Management $1,084.77 Recall Services - Information & Business Improvements Red Hot Group WA $60.45 Courier Services - Fleet Reekie Property Services $112,603.33 Cleaning Services For The City Reface Industries $414.65 Supply Replacement Pads For Disc Cleaner - Clarkson Library Refresh Waters Pty Ltd $76.00 Water For Hainsworth Retech Rubber Pty Ltd $16,610.00 Replacing Existing Sand Pit With Rubber Surface At Alexander Heights Daycare - Parks Richgro $407.00 Lawn Mix - Parks Road & Traffic Services $1,258.40 Spot Preparation For Linemarking & Install Guide Post At Hawkins Rd Jandabup - Projects Install Spotting At Alexandria Heights - Projects Road Signs Australia $12,980.66 Adhesive Stickers Wanneroo Logo To Suit 200 Blade - Engineering Maintenance Banding Tool - Engineering Maintenance Wanneroo Showground Signs - Engineering Maintenance Various Parking Signs - Engineering Maintenance Sign - Park Sign - Parks Sign - Parklands - Conservation Sign - Neerabup Power Station - Assets Marangaroo Golf Course - Property Sign - Drainage Site Keep Out - Engineering Maintenance District Signs With Emblem - Engineering Maintenance Sign - Parallel Parking Only - Engineering Maintenance Sign - Park In Marked Bays Only Offenders Prosecuted - Engineering

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 285

PAYMENT DATE DESCRIPTION AMOUNT Maintenance

Sign - BBQ Not In Use - Parks Street Name Plates - Engineering Yellow Raised Pavement Markers - Projects Sign - Rehabilitation Area - Parks Caution Signs - Parks Sign - Construction Site Keep Out - Projects Yellow Line Marking Paint - Engineering Maintenance Various Street Name Plate - Engineering Maintenance Sign - CCTV Signs - Rangers Sign - Glass Shop - Infrastructure Assets Quad Sign - Workman - Assets TD-1 Brackets - Engineering Maintenance Roads 2000 Pty Ltd $55,213.99 Road Works At Various Locations Robert G Willis $5,358.10 Consultancy Services - Feasibility Study Joondalup Drive - Projects Robertsons Lifting & Rigging Pty Ltd $499.35 In Site Inspections - Engineering Test Chain - Engineering Rocla Quarry Products $2,813.41 Brickies Sand Yellow - Stores Ron Mack Machinery Sales $249.70 Repairs To Saw - Building Maintenance Belt Repair - Building Maintenance Ronald John Woodbine $759.00 Graphic Design Service - Marketing Roy Gripske & Sons Pty Ltd $1,601.86 Parts For Stores Royal Pumps $8,382.00 Pressure Cleaner - Fleet Assets Meter Hoses - Fleet S & C Linemarking $1,484.23 Linemark - Wanneroo Library Carpark, Yanchep Community Centre Car Park & Warradale Park Safeman WA Pty Ltd $1,546.16 Various Items - Stores

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 286

PAYMENT DATE DESCRIPTION AMOUNT Saferoads $742.17 Supply & Delivery Snaploc Flexible Guide Posts - Infrastructure Projects Safety World $4,301.00 Safety Items For Various Departments Safetylink Risk Management $9,768.00 FIPS Install Stage 3 - Provision Of Contract Planning & Documentation Height Safety Management Consulting Services - Various Buildings - Building Maintenance SAI Global Ltd $3,301.34 Watch Tier 2 Single User - Building Maintenance Surveillance Audit - Waste Sanpoint Pty Ltd $27,643.55 Lay Kerbing/Footpath At Various Locations Sarum Industries Pty Ltd $935.00 Fence Repairs - Kingsway Netball Complex Fence Repairs - Hudson Park Schindler Lifts Aust Pty Ltd $1,446.98 Lift Service/Repairs At Various Locations Sealanes $3,289.95 Food/Beverages - Hospitality Sensair Refrigeration & Airconditioning $915.33 Various Items For Health Sheridans For Badges $338.71 Embossed Badges - Marketing Shop For Shops $73.00 Timber Hanger With Rail - Capacity Building Sigma Chemicals $843.50 Pool Chemicals For Aquamotion Sign Supplies $4,895.00 Trail Plaques & Pre Production Costs Capacity Building Cultural & Civic Trail Markers - Capacity Building Sirenco $1,100.00 Fire Appliance Testing - Fire Services Skipper Trucks Belmont $159,742.10 Supply & Fit Live Engine WN33159 - Fleet

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 287

PAYMENT DATE DESCRIPTION AMOUNT Vehicle Inspection & Weighbridge Fees WN33159 - Fleet New Vehicle Purchase - Fuso Fighter ($156,508.00) 1St Service For WN33120 Solver Paints $1,568.96 Paint Supplies - Building Maintenance Southern Scene $924.36 Large Print Books For Clarkson Library Southern Wire Pty Ltd $18,700.00 Chainmesh Fencing - Anthony Waring Park Specialised Security Shredding $65.02 Shredding Services - City Business Spice Digital Imaging $962.50 Signage For Art N About - Marketing Sports Turf Technology Pty Ltd $412.50 Kingsway Soil Analysis - Parks Sports World of WA $2,137.08 Demo Shoes - Aquamotion Supply Of Aquatic Items - Aquamotion Spotlight Stores Pty Ltd $573.08 Various Items - Program Services Sprayline Spraying Equipment $411.31 Various Items For Parks Stampalia Contractors $10,345.50 Loader Hire - WRC Statewide Cleaning Supplies Pty Ltd $2,576.08 Cleaning Supplies For Depot Store Statewide Pump Services $5,544.00 Pump Repairs - John Maloney Site Visit - Fleet Stealth Audio $1,475.00 Install Bluetooth In Various Vehicles Stewarts Laundry Service $294.31 Bag Wash - Kingsway Civic Centre Laundry - Hospitality Stihl Shop Greenwood $94.30 Various Items - Parks Stomp Pty Ltd $92.74 Stock - Clarkson Library Streamline Trust $40.80 Newspapers - Yanchep Library Stress Free Maintenance $6,160.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 288

PAYMENT DATE DESCRIPTION AMOUNT Building Surveyor - Josh Griffiths From 20/05/10-11/06/10 - Regulatory Services Subway Wanneroo $448.25 Catering From For Volunteer Training - Fire Services Catering For Staff Workshop At WRC On 30/04/2010 Sun City Publishing Pty Ltd $1,914.00 Advertising - Program Services Advertising - Communication And Events Advertising For May 10 - Yanchep Community Centre Sunny Brushware Supplies $515.90 Broom Head Platform & Handle - Stores Sunny Sign Company $3,878.60 Hand Rails - Stores Supreme Shades $1,595.00 Shade Sail - Jenolan Community Centre Swan Towing Services Pty Ltd $123.75 Relocated Sea Container At Quinns Fire Station - Fire Services Taldara Industries Pty Ltd $412.06 Various Items - Program Services Team Electrical Services Pty Ltd $27,694.70 Electrical Services Upgrade At Girrawheen Library - Projects Technical Irrigation Imports $63.36 Various Irrigation Parts - Parks Technifire 2000 $93.50 Repairs To Wanneroo Light Tanker Hose Reel - Fire Services The Hire Guys Wangara $880.00 Scarifier Cage - Fleet The Language Centre $175.40 Bookstock For Libraries Refugee Week Display Material - Libraries The Plastic Display People $485.32 Display Holders - Clarkson Library The Poster Girls $390.50 Distribution Of Posters & Flyers Symbols Of Australia - Libraries The Printing Factory $319.32 Printing - Abandoned Vehicle Pads

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 289

PAYMENT DATE DESCRIPTION AMOUNT The Royal Life Saving Society Australia $2,065.00 WA Branch Inc Swim School Certificates - Aquamotion Online Pool Safety Guideline Access Registration Until 15/05/11 - Aquamotion First Aid Officers - Entertainment Australian Bee Gees Show 21/11/09 - Communication & Events Lifeguard Requalification - 3 Staff Aquamotion Annual Manikin Hire Fee - Aquamotion The Sunday Times $1,485.00 Advertisement In The Winter Escapes Edition - City Business The Tree Guild of WA Inc $357.50 Membership Subscription Fees From 1/07/10 To 31/06/11 - Sustaining - Parks The Trustee For Break West Unit Trust $10,623.80 Repairs To Loader - WRC The Trustee For The Keenan Family Trust $878.55 Various Items For Engineering Various Items For Parks The Trustee For The Meikle Family Trust $3,246.26 Inspection/Testing Of Fire Equipment For June 2010 The Trustee For The Vickery Family Trust $519.00 Name Badges For Various Employees Engraving Mayor’s Cup The Trustee for TMI Unit Trust $957.00 Training - Urban Tree Management In WA - 3 Employees Toll Ipec Pty Ltd $21.24 Courier Services For IT Toll Transport Pty Ltd $2,332.38 Courier Services - Various Tony Genovese $1,050.00 Lets Go Party Sessions - Wanneroo Library Toolmart $599.00 Supply Hammer Drill Driver - Engineering Maintenance Total Road Services $34,378.13 Traffic Control At Various Project Locations Total Steel of Aust Pty Ltd $2,076.80 Supply Steel - WRC

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 290

PAYMENT DATE DESCRIPTION AMOUNT Touch of Class $80.00 Tow 98398 From Wanneroo To Badgerup - Fleet TQuip $330.00 Vehicle Spare Parts - Stores Trevors Carpets $2,190.00 Replace Flooring - Girrawheen Library Kitchen Flooring - Wanneroo Rec Centre Turfmaster Pty Ltd $22,236.94 Vertidrain & NPK - Wanneroo Showgrounds Foliar Fertilise - Various Parks Supply & Spread NPK - Kingsway Football - Parks Supply & Spread Superphosphate, Copper And Zinc - Kingsway Football - Parks Foliar Fertilise Kingsway Football & Rugby - Parks Supply/Lay Turf - Various Locations UES (Int'L) Pty Ltd $649.00 Supply Undertray Toolbox - Fire Services Unique Kerbing $650.00 Replace Kerbing At Duncannon Rd Mindarie United Equipment $498.64 Pump Service - Fleet 96097 VE Graphics $592.90 Letter For 7 Windows - Marketing Velios Contracting $3,786.20 Line Marking At Nanovich Street Girrawheen - Engineering Maintenance Install Kerb Numbers - Various Locations Velvet Integrated $503.20 Works For Marketing Vertical Telecoms WA Pty Ltd $2,067.56 Install Two Ways - Fleet Repair Two Way - Fleet Handsets - Rangers Vista Whiteboard Sales Australia $534.88 Cabinet - Building Maintenance Visuquip $714.56 Frontrunner Pinboard - Building Maintenance

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 291

PAYMENT DATE DESCRIPTION AMOUNT VLI Conveyors Pty Ltd $6,157.01 Conveyor Belt - WRC WA Aquatic Club Pty Ltd $241.02 Supply Pull Buoy - Aquamotion WA Local Government Assoc $300.00 Councillor Manuals - Governance Wangara Suzuki $21,680.00 New Vehicle Purchase - Suzuki Wanneroo Auto One $130.55 Parts - Engineering Maintenance Wanneroo Business Association Inc $700.00 Sponsorship Of Fundraising - Table Of Ten WBA Trivia Night & Auction Dinner 7/05/10 - Governance Wanneroo Caravan Centre & Steel $858.05 Fabricators Steel Fabrication Works - Parks Steel Fabrication Works - Building Maintenance Wanneroo Districts Cricket Club Inc $28,218.00 09/10 Contribution To Management & Preparation Of Turf Wickets - Kingsway Sporting Complex Wanneroo Electric $115,670.15 Electrical Maintenance For The City Wanneroo Hardware $1,197.51 Hardware Purchases For Various Locations Wanneroo Plumbing $22,933.76 Plumbing Maintenance For The City Wanneroo Smash Repairs Pty Ltd $1,589.26 Repairs On WN32455 - Waste Wanneroo Towing Service $3,175.70 Towing Abandoned Vehicles - Rangers Towing Services - Fleet Wayne Gardiner & Associates $275.00 Valuation Fee For Valuation Session For International Museum’s Day Event 16/05/10 At The WLCC - Capacity Building Weightwatchers Australasia $3,952.00 13 Week Weight Watchers At Work Series 7 Start Date: 21/04/10 - HR West Australian Newspapers Ltd $238.45 Death Notice - Ken Gibbs

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 292

PAYMENT DATE DESCRIPTION AMOUNT Calling For Stallholders Art N About - Marketing West Australian Nursing Agency $6,823.86 Immunisation Clinic - Health Services West Coast Institute of Training $297.00 Training - Certificate Iv Business – Attendee D Hewett - HR West Coast Radiators $2,500.00 Recore - Repair Radiator 96059 - Fleet Westbooks $447.33 Book Purchases - Library Services Westrac $1,419.99 Spare Parts - Fleet Field Service Repairs - Fleet West-Sure Group Pty Ltd $129.80 Cash Collection - Customer Services WJ & A Gordon Low Loader Services $445.50 Float Shift Vib Roller From Depot To Pinjar Road - Infrastructure Projects Delivery Machinery - Wesco Road - Engineering Work Clobber $1,515.15 Staff Uniforms For Various Employees Workwise Occupational Health $927.56 Comprehensive Ergonomic Assessment For M Hinman - Waste Worlds Best Products Pty Ltd $3,535.40 Graffiti Remover - Building Maintenance Worldwide Online Printing $1,679.30 Printing - Business Cards - Various Employees Printing - Detective Stickers - Capacity Building Printing/Lamination Of Aerial Maps Capacity Building Printing - Heritage Bookmark - Capacity Building Worm Affair $231.00 Worm Farms - Waste Wrenoil $16.50 Waste Disposal - Waste Oil - WRC Yakka Pty Ltd $544.27 Corporate Uniform - Library Services Staff Youth Affairs Council of WA $330.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 293

PAYMENT DATE DESCRIPTION AMOUNT Training - Practical Ethics For Youth Workers - Program Services Zana O'Doherty $1,940.00 Arboricultural Inspection Advice For Various Locations - Parks Inspect Trees - Prindiville Dve - Projects Arboricultural Report/Assessment & Valuation Of Tree At Aslings Court Clarkson - Parks Arboricultural Report For River Red Gums - Parks Zi-Argus WA Pty Ltd $20,625.00 Network Maintenance For IT

00001133 23/06/2010 Bank Fees and Credit Card Payments - $21,162.06 (see pages 85/86 for description)

00001134 30/06/2010 Australian Library & Information $120.00 Association Magazine Subscription - Libraries Australian Manufacturing Workers Union $177.30 Payroll Deduction Australian Services Union $652.80 Payroll Deduction Australian Taxation Office $341,406.00 Payroll Deduction CFMEU WA Branch $72.00 Payroll Deduction Child Support Agency $1,139.79 Payroll Deduction City of Wanneroo $350.00 Everybody Fitness Program Monthly Payment - Capacity Building City of Wanneroo - Social Club $732.00 Payroll Deduction Cr Brett Milton Treby $220.00 WALGA State Council Sitting Fees Dec 09 - May 10 Cr Robert Smithson $134.61 Monthly Allowance Paid Weekly Cr Tracey Gardner Roberts $220.00 WALGA State Council Sitting Fees Dec09-May2010 DG & MJ Le Cerf $9,174.42

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 294

PAYMENT DATE DESCRIPTION AMOUNT Contract Management Fees For June 2010 – Quinns Rocks Caravan Park Materials Expenditure For June 2010 – Quinns Rocks Caravan Park Douglas Valeriani $45.50 Key Holder Payment Frank Hamilton $91.00 Key Holder Payment Gregory Johnson $191.10 Key Holder/Tennis Booking Officer HBF Insurance $1,880.65 Payroll Deduction Joe Arrigo $100.10 Key Holder/Tennis Booking Officer Kay Prentice $154.70 Key Holder/Tennis Booking Officer LGRCEU $2,262.02 Payroll Deduction Mr Bruce Waddell $45.50 Key Holder Payment Mr John Baker $68.25 Key Holder Payment Mrs Janette Rafferty $145.60 Keyholder/Tennis Booking Officer Peggy Brown $91.00 Key Holder Payment Selectus Salary Packaging $2,183.44 Payroll Deduction Western Power $5,382.00 Commercial Supply - Stanstead Way

00001135 30/06/2010 Armaguard $232.06 Cash Collection - Kingsway Australian Turf Industries $306.00 Footpath Repairs - Carramar Golf Course Property Burkeair Pty Ltd $3,819.54 Extraction Fan Modifications Civic Centre - Building Maintenance Investigate & Calculate Air Flow On Toilet Exhaust Fan - Civic Centre - Building Maintenance Inspect Airflow Form Outlets Banksia Room Civic Centre - Building

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 295

PAYMENT DATE DESCRIPTION AMOUNT Maintenance

Investigate Chiller Fault - Civic Centre Building Maintenance AC Not Working - Wanneroo Recreation Centre Building Maintenance Investigate & Calculate Air Flow Toilet Exhaust Fan - Ashby Operations Centre Civica Pty Ltd $15,242.70 Authority Services Account - Business Improvement Clean Sweep $599.50 Road Sweeping Services - Furness Way Koondoola – 03/02/10 Coffey Commercial Advisory $19,932.00 Professional Fees - Quinns Mindarie Comm Facility Needs & Feasibility Study - 20% Of Total Fee At Completion Of Stage 6 - Program Services Cummins South Pacific Pty Ltd $4,560.38 Various Parts - Stores Find Wise $957.00 Call Out - Locate Services Cnr Wanneroo Road & Prendiville Drive Wangara - Projects Hitachi Construction Machinery Pty Ltd $1,409.60 Vehicle Filters For Depot Store Hydroquip Pumps $24,590.50 Repairs To Irrigation System At Various Parks Integrated Records and Information $396.00 Solutions (IRIS) Training - Records Management Basics 14/06/10 – Attendees S Wilcott & K Burton Kim Nguyet Pham $1,185.00 Magazine Subscriptions Jul 2010 - Jun 2011 - Girrawheen Library L & T Venables Pty Ltd $147.71 Various Items - WRC Maxwell Robinson & Phelps $461.34 Weed Treatment - Landsdale Conservation Reserve Parks Weed Treatment - Quinns Caravan Park Parks Mayday Earthmoving $11,333.30 Heavy Equipment Hire For The City

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 296

PAYMENT DATE DESCRIPTION AMOUNT MP Rogers & Associates Pty Ltd $4,846.60 Professional Fees For Design & Technical Advice For Beach Accessways - Quinns Rocks & Yanchep Otto Environment Systems Pty Ltd $11,840.40 240L Bins - Waste Services Qualcon Laboratories $330.00 NDM Testing - Wesco Road Nowergup - Projects Roads 2000 Pty Ltd $4,190.75 Road Works At Towarda Way Robertsons Lifting & Rigging Pty Ltd $339.35 Test Chain Sling - WN035 Onsite Inspection Of Lifting & Safety Gear - Engineering Maintenance Sprayline Spraying Equipment $25.36 Various Filter Parts - Parks Stewarts Laundry Service $49.50 Bag Wash - Kingsway Stadium Techniworks Action Learning Pty Ltd $22,000.00 Works For IT Regarding Trim Total Road Services $19,274.40 Traffic Control Services For The City

Total Director Corporate Services $8,891,828.70 Advance - EFT's

CANCELLED CHEQUES FROM PREVIOUS PERIOD 78539 04/05/2010 Timerland Residence Group -$330.00 78623 11/05/2010 Ken & Ida Hosking -$20.00 78594 11/05/2010 Allana O'Laughlin -$636.00 73357 24/03/2009 C Andela -$20.00 73708 21/04/2009 Rock And Soil Industries -$590.00 78919 25/05/2010 Fines Enforcement Registry -$1,763.00 76339 01/12/2009 Melinda & Kevin Bryerson -$200.43 72424 06/01/2009 John Kelly -$164.50 72499 13/01/2009 Peter Carolan -$77.00 72556 20/01/2009 ML Smith -$208.75 72930 17/02/2009 B Radosevic -$541.45 73140 04/03/2009 S Rahemmau -$13.50 73561 07/04/2009 E Milner -$20.00 73655 14/04/2009 LM Pope -$159.23 73735 21/04/2009 LD Dyson -$603.09 73847 28/04/2009 Department of Local Government -$1,350.00

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 297

PAYMENT DATE DESCRIPTION AMOUNT TOTAL -$6,696.95

TOWN PLANNING SCHEME 30/06/2010 Cell 6 McGees Property - Valuation Fee $2,250.00 McLeods Barristers - Legal Fees Compensation Claim $417.99 TPS Capital Contribution to PR-1387 $120,722.00 TPS Capital Contribution to PR-1387 $120,722.00 TPS Capital Contribution to PR-1387 $1,067,114.00 TPS Capital Contribution to PR-1387 $6,168.00 Cell 5 McGees Property - Valuation Fee $2,250.00 McLeods Barristers - Legal Fees Compensation Claim $417.99 Cell 4 TPS Capital Contribution to PR-1662 $1,660.00 Cell 2 TPS Capital Contribution to PR-1311 $42,550.00 TPS Capital Contribution to PR-1311 $605.00 Cell 1 TPS Capital Contribution to PR-1311 $42,550.00 TPS Capital Contribution to PR-1311 $605.00

TOTAL $1,408,031.98

General Fund Bank Account Payroll Payments June 2010: Payroll Payments $1,144,630.09 Payroll Payments $195.00 Payroll Payments $22,135.94 Payroll Payments $1,200,481.60 Payroll Payments $1,701.78 Payroll Payments $1,967.20 Payroll Payments $10,275.00 Payroll Payments $220.00 Payroll Payments $1,206,303.22

Payroll Total $3,587,909.83

Bank Fees June 2010: CBA Merchant Fee $1,556.10 CBA POS Fee $172.68

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 298

PAYMENT DATE DESCRIPTION AMOUNT GLF TRANS Fee $300.00 Line Fee $208.30 Account Service Fee $540.32 COMMBIZ Fee $570.56 BPAY FEE Rates $1,593.21 BPAY Fee Debtors $78.31 BPOINT Fee $151.41 Aquamotion Direct Debit Return Fees $22.50 Aquamotion Direct Debit Return Fees $15.00 Payroll Return Fees $2.50 Cash Bags $90.00 COMMBIZ Fee $681.34

Total Bank Fees $5,982.23

Credit Card Payments June 2010: K Caple Conference Registration $38.00 Business Hospitality $100.70 Parking Fees $20.40

F Bentley Conference Expenses - Taxis $35.74 Conference Expenses - Meals $19.41 Conference Expenses - Accommodation $775.00 Conference Expenses - Conference Registration $570.00

D Blair Asset Management Forum $175.00 Clearing Permits x 2 $400.00 Conference Expenses - Taxi $35.74 Conference Expenses - Accommodation $374.54

L Kosova Business Hospitality x 2 $30.80

Civic & Hospitality Officer Items for In-house Catering $1,645.57

D Simms Conference - J Bonnick $55.00 Hospitality x 9 $456.20

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 299

PAYMENT DATE DESCRIPTION AMOUNT Prepaid Broadband $100.00 Conference Expenses - Taxis $159.84 Conference Registration $390.00 Accommodation Expenses - Cr M Grierson $707.00 Accommodation Expenses $977.30 Deposit for Venue Hire - A Gillespie $320.00 Parking Fees x 2 $38.76

J Paton Business Hospitality $105.00 Parking Fees $31.62

Purchasing Officer Conference Registration - J Love $2,599.00 Equipment Purchase $86.99 Airfares - J Love $67.60 REVS Certificate $5.00 Conference Registration - W Crawford $75.00 USB Adapter $151.86 Software Purchase $86.05 Publication Purchase x 2 $108.01 Pantry Items for Quinns ADC x 4 $2,529.70 Conference Attendance - H Ledesma $909.00

Total Credit Card Payments $15,179.83

Advance Recoup Cheque June 2010 $9,504,179.25

Direct Payment Total (Includes Advance Recoup, Credit Cards And Bank Fees) $9,525,341.31

Total Accounts Paid - Municipal Fund $13,113,251.14

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 300

CS02-07/10 Insurance Services 2010/2011

File Ref: 3870 Responsible Officer: Acting Director Corporate Strategy and Performance Disclosure of Interest: Nil Attachments: Nil

Issue

To consider the tender submitted by Zurich Australian Insurance Limited for the City’s Motor Vehicle and Plant Insurance cover for a one (1) year period from 1 July 2010 to 30 June 2011and the 2010/11 fee proposal for all other General Insurances submitted by Local Government Insurance Services (LGIS).

Background

Council at its meeting held on 28 July 2009, considered tenders for the provision of Motor Vehicle Insurance Services and a proposal from LGIS for “Pool Schemes” relating to Property, Liability and Work Care Insurances for the 2009/10 renewal period. As a result, the following resolution was adopted:

“That Council: 1. ACCEPTS the tender submitted by Zurich Australian Insurance Limited in the amount of $311,729.00 plus GST, for underwriting services for motor vehicle insurance for the City of Wanneroo, for a period of one (1) year from 1 July 2009 to 30 June 2010; and 2. NOTES the proposals from the Local Government Insurance Services for its “pool schemes” (Municipal Work Care, Municipal Property and Municipal Liability) and other general insurances for a total premium of $2,172,811 (plus GST) including membership of those schemes for the 2009/10 financial year.”

Detail

Motor Vehicle As in previous years, LGIS on behalf of its local government clients, advertised tenders for Motor Vehicle and Plant Insurance cover for the 2010/11 financial year in the West Australian on Wednesday, 5 May 2010, closing Monday, 24 May 2010 at 4.00pm. The process resulted in one (1) tender being received for the City of Wanneroo from Zurich Australian Insurance Limited as follows:

• Premium $389,443 (plus GST) • Policy Excess $1000, with a $2000 Excess covering all Waste Vehicles/Plant.

This amount represents an increase on last year’s premium of $77,714 or 24.9%. The total value of the vehicle and plant schedule (which is based on ‘Market Value’) has increased by 15.28%, however, the rate for calculation of the premium has increased from 1.72% to 1.90%, which is an increase of 11% on premium rate as a direct reflection of the City’s relatively high claims rate in recent years, which in 2009/10 stood at approximately 95% of the actual premium paid. Whilst the dollar value of claims increased the number of claims decreased by 40% when comparing to previous year.

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 301

Industrial Special Risk LGIS has confirmed that under the Municipal Property Scheme, cover can be provided for the 2010/11 financial year at a cost of $295,386 (plus GST), with retention of a $2,000 excess for all claims including vandalism ($100 excess for Multilink/General Property). In 2009/10 the insured value of the City’s property portfolio was $182,926,727 with a basic premium of $260,550 (plus GST). In 2010/11 the total value of the property portfolio is $193,081,151 with a basic premium of $295,386 (plus GST). In addition to new buildings and assets coming online in the 2009/10 period, annual evaluation and indexation of Council’s buildings coupled with a review of contents insurance in Council’s buildings are the reasons for the increase in sums insured. The actual property rate has remained the same in 2010/11 on the back of high claims incidence in regard to storm claims in 2010.

Public Liability/Professional Indemnity The premium for Public Liability and Professional Indemnity cover is calculated using the previous year’s premium as a percentage of the total contribution pool, plus or minus the percentage increase or decrease in the total operating revenue of the City for the previous year. A ‘risk profile’ discount or penalty is then applied depending upon the City’s degree of involvement in risk management strategies and programmes, taking into account the past four (4) years claims experience. As a result of this process, the premium for the City of Wanneroo for 2010/11 has been set at $409,920 (plus GST), representing an overall increase of $40,560 (10.9%) from last year. Whilst the total incurred loss ratio averaged over four (4) years and capped at 20% was +15%, this was negated by the adjustment for risk profile being -15%. Factors.considered include risk management, policy and development, members’ area of jurisdiction and risk management training. The resultant 11% premium increase was due to an increase in claims and the growth in the City’s total operating revenue over the period 2007/08 and 2008/09.

Other Classes of Insurance The City holds a number of smaller, specific insurances, including cover for Voluntary Bush Fire Fighters (a statutory requirement), Casual Hirer’s Liability, Construction Risks, Councillors and Officers Liability, Fidelity Guarantee and Personal Accident/Travel.

These risks have been placed by LGIS with various external insurers and premiums have been held reasonably steady over time. In 2010/11 Bushfire, Casual Hirer’s Liability and Personal Accident insurance and Construction insurance premiums remained the same, Councillors and Officers Liability increased by $1,224 or 22.2% as a result of increasing the limit of liability to $5 million, Fidelity Guarantee premium has increased by $1,350 or 19.3% as a result of increasing the limit of indemnity any one person to $2 million. A summary of the types of classes of insurances and the premium costs are presented in (Table A) below.

New Insurances (1) Business Practices Insurance – Business Practices Business Practices insurance indemnifies the City and individual employees for damages and legal costs incurred in defending claims with respect to breach of contract of employment and other employment related claims. It covers statutory liability fines, costs and expenses to defend the imposition of a fine, most acts administered by Commonwealth State and Local Government, defence cost requirements to attend any prosecution or inquiry (criminal or otherwise), any investigation, examination, inquiry or other proceeding, employment practices (unfair, unlawful or wrongful termination, failure to promote, refusal to employ, and/or demotion, sexual harassment, bullying, unlawful discrimination), defamation of character, libel or slander including invasion of privacy, and legal costs accrued in defence of allegation.

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 302

Councillors and Officer Liability covers actions taken against individuals. Business practices insurance provides cover for the City as an organisation and individuals against investigations and examinations by government agencies such as Work safe, Department of Environment and Conservation, Heritage Council etc. Council’s existing Insurance coverage excludes fines and penalties. Business practices insurance is designed to cover fines and penalties subject to the terms and conditions of the policy.

The costs are for $1,000,000 Limit of Liability cover in the aggregate and defence cost cover of $1,000,000 is $13,133.

(2) Transit Insurance Covers Council owned goods and equipment whilst in transit eg: a vehicle taking goods to a job or park and a loss or accident occurs our motor vehicle policy will repair or replace the vehicle but not the load being carried, cost for $200,000 cover is $440 plus GST.

Table A

CLASS 2009/10 PREMIUM 2010/11 PREMIUM Bushfire $4,000 $4,000 Casual Hirers Risk $5,400 $5,400 Construction Risk $878 $878 Councillors and Officers Liability $2,987 $3,211 C and O – Employment Practices $2,515 $3,515 Fidelity Guarantee $7,000 $8,350 Personal Acc $1,350 $1,350 Business Practises - $13,133 Transit - $440 TOTAL (ex GST) $24,130 $40,277

Worker’s Compensation The Municipal WorkCare Scheme (MWS) has provided details of the rates to apply for the 2010/11 insurance periods. Contributions are based on estimated salaries and wages and are influenced by claims experience. There is a ‘minimum’, ‘deposit’ and ‘maximum’ contribution rate with the deposit contribution based on Scheme Rules, taking into account the number, extent and value of claims and subject to adjustment at the end of the policy period.

Based on the City’s budget for 2010/11, the deposit premium for 2010/11 is calculated at $803,803 on salary and wages of $42,305,411. Due to the proactive Occupational, Health and Safety initiatives by Council to improve workplace safety, the premium rate remains at 4.5% in 2010/11.

% Of Gross % Of Gross 2009/10 2010/2011 Salaries Salaries Minimum Rate $641,259 1.90 $803,803 1.90 Deposit $742,510 2.2 $930,719 2.2 Maximum Rate $1,518,771 4.5 $1,903,743 4.5

Consultation

Nil

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 303

Comment

LGIS have reported that the ‘Insurance Market’ has tightened up due to the storm claims experienced in 2010, with rates generally on the increase. The rates proposed under the LGIS appear to be consistent across local government and considered reasonable against the wider community. In view of this it is recommended that the City of Wanneroo renew their insurances to 30 June 2011 via LGIS, with the exception of Motor Vehicle cover, which is to be serviced by Zurich Australian Insurance Limited.

Further investigations will be undertaken to identify strategies to reduce the overall insurance costs, including: • Reducing claims incidence • Focus on Risk Management and safety.

Statutory Compliance

The tender for the provision of Motor Vehicle Insurance was undertaken in accordance with the provisions of Section 3.57 of the local Government act 1995 and Part 4 of the Local Government (Functions and general Regulations 1996.

The City is not required to tender for the services provided by Local Government Insurance services for the remainder of the insurance portfolio as Part 4 of the Local Government (Functions and General) Regulations 1996, Section 11 (2) states that: “Tenders do not have to be publicly invited according to the requirements of this Section if: (b) The supply of the goods or services is to be obtained through the Council Purchasing Service of WALGA.”

Strategic Implications

The renewal of Insurance Services for the 2010/11 financial years is consistent with the City’s Strategic Plan 2006-2011: “4.7 Maintain a high standard of governance and accountability.”

Policy Implications

Nil

Financial Implications

The following table reflects a comparison of the 2010/11 premiums against premiums over the last three (3) financial years:

Insurance Policy 2007/08 2008/09 2009/10 2010/11 Type Motor Vehicle 194,469 244,683 311,729 389,443 Industrial Special 166,680 165,769 260,550 295,386 Risks Public Liability 319,400 368,520 369,360 409,920 Other 20,328 23,119 24,130 40,277 Workers Comp (Max) 1,064,201 1,383,937 1,518,771 1,903,743 Total $1,697,001 $2,186,028 $2,484,540 $3,038,769

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The 2010/11 Budget provides a total of $3,278,210 to meet the premium and excess charges. This provision was based on advice from LGIS in April 2010, that insurances would increase approximately 20% across the board. Accordingly, subject to the requirement to meet the maximum contribution rate for Workers Compensation and the level of Motor Vehicle excess claims during the year, there may need to be an adjustment in the budget provision. It is proposed that this be assessed during the mid-year budget review when claims and overall salary/wages implications are understood.

Voting Requirements

Simple Majority

Recommendation

That Council:

1. ACCEPTS the tender submitted by Zurich Australian Insurance Limited in the Amount of $389,443 plus GST, for underwriting services for Motor Vehicle Insurance for the City of Wanneroo, for a period of one (1) year from 1 July 2010 to 30 June 2011; and

2. NOTES the proposals from the Local Government Insurance Services (LGIS) for its “pool schemes” (Municipal WorkCare, Municipal Property and Municipal Liability) and other general insurances for a total premium of $2,649,326 (plus GST), including membership of those schemes for the 2010/11 financial year.

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CS03-07/10 Quinns Rocks Sports Club (Inc) - Loan Guarantor

File Ref: 3626 Responsible Officer: Acting Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil

Issue

To consider a request from the Quinns Rocks Sports Club (Inc) (the Club) to be guarantor against a loan or assist the Club with a low cost loan in order to fund the Club’s building extension works.

Background

The Club, which is an incorporated association under the Associations Incorporation Act (1987), occupies a portion of Crown Reserve 28376 under a 21-year Peppercorn lease from the City of Wanneroo, expiring 30 June 2022. The standard terms of the lease provide that the Club is responsible for the maintenance of the facility and subject to complying with the requirements of the lease, it (the Club) will “peaceably possess and enjoy the Premises for the Term without any interruption from the Lessor….”

In November 2007, the Club approached Administration to assist in the development of a Strategic Business Plan to assist the club in planning future facility requirements and management of the club’s projected growth.

With input from the affiliated clubs at the sports club, and working alongside Administration, the business plan was completed and implemented as a working document in June 2008. Items addressed in the plan for future consideration included;  The development of a third bowling green to cater for the expected growth in the Bowls section of the club;  Additional car parking space to cater for the current membership and the expected growth to the club;  Extensions to the clubhouse to cater for the current membership and the expected growth to the club; and  Connection to infill sewerage to ensure the club is compliant with statutory requirements when considering facility development.

Council, at its meeting held 2 June 2009 considered a report (CD03-06/09) dealing with petition PT02-04/09 seeking Council support for proposed facility developments at the Quinns Rocks Sports Club.

The petition outlined the Club’s commitment to self-funding the extensions to the clubhouse building and seeking external funding for the development of the third bowling green. The petition listed additional car parking and connection to infill sewerage as being required as part of any development of the club facilities.

The petitioners requested that Council: 1. Connect the clubhouse, which is owned by the City, to infill sewerage. 2. Initiate community consultation with local stakeholders to progress the design and construction of the additional car parking facilities.

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3. List for consideration in the 2010/11Forward Capital Works Budget for the construction of additional car parking facilities.

As a result, the following resolution was adopted:

“That Council:- 1. NOTES the Petition (PT02-04/09) seeking Council support for proposed facility developments at the Quinns Rocks Sports Club, Tapping Way, Quinns Rocks; 2. ASSIST the Club with finalisation of DEC and WAPC approvals, where practical, and external grant opportunities; and 3. AUTHORISES the Director Community Development to advise petitioners that due to the City’s current financial constraints temporary car parking facilities, on a compacted limestone roadbase, may be installed on the site by the Quinns Rocks Sports Club, subject to a development approval being obtained and at its own cost, until such time as City funds are available in the future to construct a formal bitumen carpark; and that the connection of the clubhouse to infill sewerage will be listed for consideration as a priority in future budgets.”

The Club has proceeded with preparation of plans for the extension of its facilities and Council has subsequently committed the following funding to related projects in the 10 Year Capital Works Budget:

2010/11 $128,000 Connection of building to mains deep sewer 2011/12 $145,000 Construction of bitumen car park

The President of the Club has recently forwarded a letter to the Mayor outlining the following request:

“On behalf of the members of the Quinns Rocks Sports Club I am writing to yourself and the members of the Wanneroo City Council to request assistance in helping the Club to obtain the necessary funds for our building extension.

As you are aware the QRSC is paying for the cost of the extension of the function area and the QRBC is funding a third bowling green. The QRSC have costed the extension at $700,000 of which we currently have $400,000.

As we therefore have a shortfall of $300,000 we are requesting assistance from the City of Wanneroo to help us in the acquisition of the necessary funds. If we approach our bank or a money lender they stipulate that we must have a guarantor. The fact that this building and land is owned by the City of Wanneroo I respectfully request that the City will act as guarantor or assist us with a low cost loan to our Club.

Our application for $300,000 would have a repayment period of five years and our books show that we can easily service this.

The fact that the QRSC is funding the building extension and QRBC are adding a third green is a major bonus for both the local community and the City of Wanneroo.”

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Detail

The Club has provided information to demonstrate its capacity to support a loan. Relevant information includes:

Membership

 Jan 2010 900 including affiliate members  Jun 2010 1000 including affiliate members

Term Deposits

 2007 $40,000  2008 $195,000  2009 $265,944  2010 $362,000

Profit (after tax)

 2007 $76,123  2008 $113,498  2009 $104,000

It has not been uncommon for local governments to support sporting and community groups by providing self-supporting loans. Entering into an arrangement to Guarantor a loan may be less common, but essentially the principles are the same. With any of these arrangements, an element of risk applies, which needs to be factored into any decision.

At least two examples can be provided where the City of Wanneroo (pre 1999) was required to step in and assist clubs located within the boundary of the current City of Wanneroo due to financial difficulties in meeting the repayment of loans. More recently, the experience with the Wanneroo Districts Netball Association and then Badminton Association of WA reinforces the care required when assessing the capacity of an organisation to support a substantial loan.

Administration has a copy of the Club’s Constitution which states that on winding up or dissolution of the Club if any property remains it will only be distributed “after satisfaction of all its debts and liabilities”. The winding up is, by virtue of the Associations Incorporation Regulations (1988) and the Corporations (Ancillary Provisions) Act 2001 governed by the Corporations Act (2001). This means that in terms of the ‘debts and liabilities’ of the Club, secured debts (if any), the legal costs of the winding up and unsecured debts that are held by employees (such as entitlements to wages, superannuation and redundancy payments etc) will have priority to be paid before the debt to the bank.

Consultation

Nil

Comment

As a principle, Council should be very cautious of entering into an arrangement to either Guarantor a loan or provide a self-supporting loan to a community group or sports club. By going Guarantor to a loan, the City may be more arms length, but is by nature of the arrangement accepting responsibility in the event of default by the Club.

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However, in the scale of risks, it is likely that Sports Clubs have an advantage due to their potential turnover. They are however, not risk free.

The Club is recognised as a good tenant and able to manage its own affairs. Increasing membership has placed increased demand on facilities, which the Club is accepting responsibility to extend, which is considered wholly appropriate in this instance. It must be highlighted however that the City is already supporting the growth of the Club and extension to facilities through funding the sewer connection and proposed extension to the car park.

The Club has available $400,000 to meet the estimated $700,000 for the extension works. Whilst they are prepared to borrow the balance, it is understood that a lending institution would require collateral over the loan. In this instance, as the City legally owns the club facilities, this is not possible unless private security was provided.

The Club can demonstrate over the past three years good membership growth, turnover, profit and savings. Based on a continuation of good governance by the Club, there is no reason this could not continue.

For Council to consider acceding to the request, a range of issues will need to be worked through, including:  Provision of sufficient audited financial and trading statements to demonstrate the ability of the Club to repay the loan;  Statements identifying the need to raise the loan, including detailed project plans and estimates;  Provide minutes of a legally constituted meeting of the Club demonstrating agreement to the raising of the loan;  Agreement to pay all costs and enters into a formal Deed of Agreement; and  Consideration of the loan documents issued by the bank providing the loan.

As this proposal has not been considered in the current Budget and is a commitment by the City that could (under extreme circumstances) have a financial impact, whilst not specifically required by the Act, it is considered that Section 6.8 (1) of the Act should be complied with. This will ensure that the consideration reflects that these issues should not be treated lightly.

Statutory Compliance

The Local Government Act 1995 (the Act) is silent on the issue of a local government entering into a Guarantor arrangement, however there are specific requirements dealing with unbudgeted expenditure and the process required to be followed by local governments intending to raise loan funds:

“6.8. Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure — (a) is incurred in a financial year before the adoption of the annual budget by the local government; (b) is authorised in advance by resolution*; or (c) is authorised in advance by the mayor or president in an emergency. * Absolute majority required.

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6.20 Power to Borrow (1) Subject to this Act, a local government may — (a) borrow or re-borrow money; (b) obtain credit; or (c) arrange for financial accommodation to be extended to the local government in ways additional to or other than borrowing money or obtaining credit, to enable the local government to perform the functions and exercise the powers conferred on it under this Act or any other written law. (2) Where, in any financial year, a local government proposes to exercise a power under subsection (1) (power to borrow) and details of that proposal have not been included in the annual budget for that financial year — (a) unless the proposal is of a prescribed kind, the local government must give one month’s local public notice of the proposal; and (b) the resolution to exercise that power is to be by absolute majority.”

Strategic Implications

This proposal supports the objectives of the City’s Strategic Plan (2006 – 2021) under Objective: “2.3 Improve the capacity of local communities to support each other: and 4.7 Maintain a high standard of governance and accountability”

Policy Implications

The City does not have a Policy dealing with the provision of Loans to Sporting/Community groups, but there may be merit in this being developed to provide guidance for the future.

Financial Implications

If the City agreed to go Guarantor for the Club, it will have no immediate financial impact, however the nature of a Guarantor arrangement is that in the event of default, the City would be financially responsible for the loan.

Voting Requirements

Absolute Majority

Recommendation

That Council:-

1. APPROVES BY ABSOLUTE MAJORITY, in accordance with s6.8 of the Local Government Act (1995), the provision of support to the Quinns Rocks Sports Club (Inc) in the form of going Guarantor to a loan in the order of $300,000 for the Club to undertake extensions to their club facilities, subject to the Club: a) receiving minutes of a legally constituted meeting of the Club demonstrating agreement to the raising of the loan; b) obtaining all necessary approvals for the development of the improvements and extensions to the Club facilities;

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c) entering into a suitable Deed of Agreement with the City for the period of the Loan to address governance issues deemed necessary to satisfy the Chief Executive Officer that the Club is able to meet its ongoing loan commitments; d) paying all costs associated with the preparation of the Deed in c) above;

e) providing to the City all documents issued by the bank in relation to the loan agreement for the City’s consideration; and

2. AUTHORISES the Mayor and Chief Executive Officer to execute the relevant loan Guarantor documentation upon all items associated with 1. above having been addressed.

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Governance & Executive Services

CS04-07/10 Council Members' Fees, Allowances, Reimbursements and Benefits

File Ref: 2409 Responsible Officer: Acting Director Corporate Strategy and Performance Disclosure of Interest: Nil Attachment(s): 2

Issue

To consider amendments to the Council Members’ Fees, Allowances, Reimbursements and Benefits Policy.

Background

In April 2010 the City repealed its previous two policies on Elected Member Allowances and Reimbursements and Attendance at Conferences and Seminars and adopted a new policy after having sought independent legal advice from Woodhouse Legal Solicitors and Mr Craig Colvin SC.

From the advice received, it was concluded that under the provisions of Division 8, Part 5 of the Local Government Act 1995 (the Act) which provides for the payment of attendance fees or allowances, reimbursement of prescribed expenses and Mayor/Deputy Mayor allowances, no payment or reimbursement can be made to an Elected Member unless it is in accordance with Division 8 and by the express authority of Council.

Since adoption of the new policy a number of questions have been raised by Elected Members in regard to the application of the policy and as a result amendments are proposed and are shown at Attachment 1 for reference. Additions are shown in underline and deletions shown as a strike through.

Detail/Comment

The new policy presented to Elected Members in April 2010 (resolution number CS04-04/10) was drafted with the intention to provide a comprehensive outline of the entitlements and benefits provided to Council Members in the performance of their duties as an Elected Member. Essentially, it recognises that Elected Members are entitled to:

 Payment of a prescribed fee for attending Council or Committee meetings;  Payment of a prescribed allowance to the Mayor and Deputy Mayor;  Reimbursement of expenses of a prescribed kind;  Reimbursement of expenses for the performance of functions under the ‘express authority’ of Council; and  Provision of specified benefits directly associated with the carrying out of the functions of an Elected Member.

Following implementation of the new policy it was recognised from Members’ feedback that some exclusions in the policy were not in keeping with the intent of the Act, which is to provide elected members with sufficient resources to carry out the duties of their position.

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In addition, the City has subsequently had further discussions with the Department of Local Government (the Department) in regard to the provision of a vehicle for Mayoral use and has now received a response dated 8 June 2010 (Attachment 2). The Department has indicated that the Local Government Act 1995 (the Act) is silent in relation to the use of a vehicle for private purposes. Any private use component is clearly considered as a personal benefit over and above the normal entitlements of fees, expenses and allowance that are provided to Mayors under the Act and as such the local government is not in a position to incur such expenditure. Nevertheless, if private use is provided the Department would expect that a procedure would be put in place to enable the costs of the private use component to be recouped from the Mayor.

In order to comply with the advice outlined by the Department, it would be prudent for the City to review this provision within the policy and introduce a procedure for the Mayor to provide sufficient information to calculate the reimbursement value for the private use component as required by the Australian Taxation Office.

Hence in summary the following changes are proposed:-

 Section 4 – Expenses approved for Reimbursement

Under “Procedures for Reimbursement” an additional item e) has been included to provide clarification on members’ appointment to committees through nominations.

 Section 5: Items to be provided by the City to Council Members.

Under 5.2 - The allowance for corporate apparel increased for the Mayor.

Inserted a new Clause 5.3 to include the provision for a briefcase or similar and the following sections renumbered.

 Section 6 – Professional Conferences

Under 6.2, increase the annual allowance for Professional Conferences for the Mayor.

Under 6.3, clarify that the maximum cost in any year is per Council Member.

Under 6.4 (b), number (iii) added to allow for a provision for members to be reimbursed for any meetings attended outside of the actual conference the member is registered for.

 Section 7 – Training and Education

Under 7.4, increase the allowance for the Mayor.

 Section 9: Sub section 9.2 – Mayors Vehicle

References to the reimbursement of the private component of the Mayor’s vehicle changed.

Statutory Compliance

In accordance with those sections of the Local Government Act 1995 as referenced in the proposed Council Members’ Fees, Allowances, Reimbursements and Benefits Policy. Section 5.63 of the Local Government Act 1995 addresses some interests that need not be disclosed and in particular section 5.63(1)(c) states:

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“an interest relating to a fee, reimbursement of an expense or an allowance to which section 5.98, 5.98A, 5.99, 5.99A, 5.100 or 5.101(2) refers;”

Strategic Implications

City of Wanneroo Strategic Plan 2006-2021

“Objective 4.7 Maintain a high standard of governance and accountability.”

Policy Implications

Nil

Financial Implications

The changes to the policy will result in increased expenditure being realised as a result of increases to the Mayor’s reimbursements and the provision of a briefcase to members, however can be accommodated within the currently adopted elected member budget.

Voting Requirements

Absolute Majority

Recommendation

That Council ADOPT BY ABSOLUTE MAJORITY in accordance with the Local Government Act 1995, Part 5, Division 8, the amended fees and charges detailed in the revised Council Members’ Fees, Allowances, Reimbursements and Benefits Policy shown below:-.

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CS05-07/10 Donations to be Considered by Council

File Ref: 2855 Responsible Officer: Acting Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachments: Nil

Issue

To consider requests for sponsorships, donations and waiver of fees in accordance with the City’s Donations, Sponsorships and Waiver of Fees and Charges Policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy require applications over $500 from individuals and organisations to be determined by Council. Consequently a report is prepared for Council meetings, coinciding with a period where applications of this nature have been received.

With respect to requests for sponsorships, the City’s Policy specifies that for National Events the amount provided will be $200.00 per individual, capped at $600.00 per team, and for International Events the amount provided is $500.00 per individual with no capped amount.

Detail

During this period, the City has received three sponsorship requests and one community donation request, which are summarised as follows. Copies of the full applications are available in the Elected Members’ Reading Room for perusal.

Comment

Applicant 1 – Warwick Senior High School Netball Chelsea Campbell, Connor Campbell, Jessica Flegg, Name of Individual/s Rebekkah Ramsy, Emma Rollinson and Hayley-Anne Simpson Reside in City of Wanneroo Yes 18years of age or under Yes Singapore/Malaysia Netball Carnival, Singapore and Event Details Kuala Lumpur from 5 – 8 July 2010 Commitment to providing a written Yes report regarding the event Commitment to acknowledgement of Yes the City of Wanneroo Eligibility Level International - $500.00 per individual In accordance with Council’s Policy for International Comments events the amount provided is $500.00 per individual

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 330

APPROVE a request for sponsorship in the sum Recommendation of $3,000.00 to Warwick Senior High School Netball for the participation of Chelsea Campbell, Connor Campbell, Jessica Flegg, Rebekkah Ramsy, Emma Rollinson and Hayley-Anne Simpson in the Singapore/Malaysia Netball Carnival, Singapore and Kuala Lumpur.

Applicant 2 – Warwick Senior High School Year 10 Tour Josslyn Ashby, Dragana Beric, Taneesha Brown, Name of Individual/s Dayna Buzak, Kylie Earnshaw , Nyomi Jenkins, Skye Jones, Alicia Naylor and Kerrie Raveora Reside in City of Wanneroo Yes 18years of age or under Yes Gold Coast Netball Classic, Gold Coast from 3 – 9 Event Details July 2010 Commitment to providing a written Yes report regarding the event Commitment to acknowledgement of Yes the City of Wanneroo Eligibility Level National - $600.00 capped per team In accordance with Council’s Policy $600.00 is the Comments maximum amount which can be approved for this request. APPROVE a request for sponsorship in the sum Recommendation of $600.00 to Warwick Senior High School Year 10 Tour for the participation of Josslyn Ashby, Dragana Beric, Taneesha Brown, Dayna Buzak, Kylie Earnshaw , Nyomi Jenkins, Skye Jones, Alicia Naylor and Kerrie Raveora in the Gold Coast Netball Classic, Gold Coast

Applicant 3 – Western Australian Blind Bowling Association Name of Individual/s Graham Mclean Reside in City of Wanneroo Yes 18years of age or under No 31st Australian National Blind Bowls Championships, Event Details Salisbury, SA from 14-22 April 2010 Commitment to providing a written Yes report regarding the event Commitment to acknowledgement of Yes the City of Wanneroo Eligibility Level National - $200 per individual This application is in line with the City’s existing provision of scholarship support to athletes travelling interstate to compete, with the exception that this Comments particular participant is over the age of 18 years, which has necessitated a report to Council.

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This application could be considered under Section 4.2 of the policy, “Applications with extenuating circumstances” due to his achievements in previous National Blind Bowls Championships.

On this basis, it is considered that this application could be supported to a same value provided to junior athletes travelling interstate ($200.00).

NOT APPROVE a request for sponsorship in the Recommendation sum of $200.00 to the Western Australian Blind

Bowling Association for the participation of

Graham Mclean in the 31st Australian National

Blind Bowls Championships, Salisbury, South

Australia.

Community Group Donations

Applicant 1 – Cancer Council WA Request amount $5000.00 Description of request Donation towards the 2010 Relay for Life @ Arena Joondalup event to be held on 23 – 24 October 2010 Criteria Evaluation Potential for income generation Different sponsors have been approached to contribute to the event Status of applicant organisation Proceeds go the Cancer Council WA Exclusivity of the event or project Open to all in the Community Alignment with Council’s existing This request supports Objective 2.2 of Council’s philosophies, values and strategic Strategic Plan being “Improve the City’s identity and direction community wellbeing through arts, culture, leisure and recreation.” Alternative funding sources Different sources have been approached for available or accessed by the sponsoring the event organisation Contribution to the event or activity Not specified made by the applicant or organisation Previous funding assistance The City supported the event in 2009 for the sum of provided to the organisation by the $5,000 City Commitment to acknowledge the Yes City of Wanneroo Comments Nil Recommendation APPROVE a request for a donation in the sum of $5,000 to the Cancer Council WA for the Relay for Life @ Arena Joondalup event to be held on 23 – 24 October 2010

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Reason The applicant’s request is in accordance with Council’s Policy.

Statutory Compliance

Nil

Strategic Implications

The provision of donations is aligned with the City’s strategic direction as follows:

“2.2 Improve the City’s identity and community wellbeing through arts, culture, leisure and recreation. 2.2.1 Encourage, support and provide a range of recreation and leisure opportunities, both active and passive”

Policy Implications

The City of Wanneroo Donations, Sponsorship and Waiver of Fees and Charges Policy states that sponsorship applications for attendance at National Events will be capped at $600.00 per team.

Financial Implications

Budget 2010/2011 $60 000.00 Amount expended to date $2,050.00

Balance $57,950.00

Total of requests for this round: Sponsorships (in this report): $8,600.00 Delegated Authority (currently under consideration): $2,150.00

Total this Round $10,750.00

CARRY FORWARD $47,200.00

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. APPROVE a request for sponsorship in the sum of $3,000.00 to Warwick Senior High School Netball for the participation of Chelsea Campbell, Connor Campbell, Jessica Flegg, Rebekkah Ramsy, Emma Rollinson and Hayley-Anne Simpson in the Singapore/Malaysia Netball Carnival, Singapore and Kuala Lumpur;

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2. APPROVE a request for sponsorship in the sum of $600.00 to Warwick Senior High School Year 10 Tour for the participation of Josslyn Ashby, Dragana Beric, Taneesha Brown, Dayna Buzak, Kylie Earnshaw, Nyomi Jenkins, Skye Jones, Alicia Naylor and Kerrie Raveora in the Gold Coast Netball Classic, Gold Coast;

3. NOT APPROVE a request for sponsorship in the sum of $200.00 to the Western Australian Blind Bowling Association for the participation of Graham Mclean in the 31st Australian National Blind Bowls Championships, Salisbury, South Australia; and

4. APPROVE a request for a donation in the sum of $5,000 to the Cancer Council WA for the Relay for Life @ Arena Joondalup event to be held on 23-24 October 2010.

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Property

CS06-07/10 Quinns Rocks Caravan Park - Renewal of Long-Stay Tenancy Agreements - Sites 46 and 60

File Ref: 3155 Responsible Officer: Acting Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider renewing the ‘site only’ long-stay tenancy agreements for Sites 46 and 60 at the Quinns Rocks Caravan Park for a term of one (1) year from 16 June 2010 at a rental of $145.00 per week.

Background

The Quinns Rocks Caravan Park (the Park) is located on a portion of the City’s freehold Lot 211, Quinns Road, Mindarie contained in Certificate of Title Volume 485 Folio 181A being an area of approximately 2.1 hectares and zoned ‘Parks and Recreation’.

The Park, which is under management on behalf of the City, comprises an office and residence, ablution block and laundry, BBQ area, 59 powered sites and a small un-powered area at the rear of the Park. Currently the powered sites are utilised as follows:

 35 Casual: fees charged in accordance with the City’s Fees and Charges Schedule for use by casual/holiday users.

 4 Semi-permanent: caravans privately owned but not occupied as principle place of residence, charged a negotiated weekly rent regardless of occupation.

 18 Leases: long-term residential tenancy agreements (leases) commenced 1 October 2002 and expiring 31 August 2012, charged rent in accordance with their lease agreements and governed under the Residential Tenancies Act 1987.

 2 Long-stay sites that have been occupied as residential premises for longer than 3 months from the introduction of the Residential Parks (Long-stay Tenants) Act 2006, ie Sites 46 & 60, charged rent in accordance with their tenancy agreements (Attachment 1 refers).

Reports have previously been presented to Council in relation to the short-term fixed ‘site only’ tenancy agreements for sites 46 & 60 (CS04-09/08, CS05-04/09 and CS07-12/09 refer).

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Detail

The occupants of Site 46 and 60 have been living at the caravan park since May 2007 and December 2006 respectively and fall under the provisions of the Residential Parks (Long- stay Tenants) Act 2006, under which formal tenancy agreements are required.

The occupants have been formally advised that, whilst the medium term future of the Park is still uncertain, there is no immediate requirement for them to vacate their respective sites should they wish to continue to reside at the Park on a short-term basis.

The balance of permanent residents to the number of sites available at the Park for casual or holiday use is well within Council’s required percentage of a maximum of 60% of sites for permanents (CS09-04/02 refers). The current percentage of permanent sites at the Park stands at 41%.

The fixed term for Sites 46 and 60 expired on 15 June 2010 however the occupants continue to reside there and to pay the current rent of $140.00 per week. In addition the occupants pay for all power used at the respective sites and no issues associated with their occupancy have been experienced to date. Pursuant to section 34 of the Residential Parks (Long-stay Tenants) Act 2006 the terms of the agreement continue to apply.

In accordance with the City’s Schedule of Fees and Charges a ‘long-stay’ rate of $150 (off peak) and $165 (peak) a week apply for a casual stay longer than 4 weeks at a powered site. These rates, however, only allow an occupant to stay for up to 3 months, unless they are a genuine holidaymaker.

Furthermore, a market rental valuation recently sought from a licensed valuer indicated that in respect to a long-term tenancy “an appropriate market rental for the sites within the Quinns Rocks Caravan Park would be $135 per week.”

It is proposed that new long-stay tenancy, fixed term (site only) agreements be entered into for sites 46 & 60 for a term of one (1) year commencing 16 June 2010 at a rental of $145.00 per week (GST inclusive), plus power.

Comment

With the medium to long-term future of the Park still subject to further and more comprehensive evaluation, these short-term tenancy agreements will not impact on any future use of the Park. Therefore they are considered appropriate and are supported by Administration.

The long stay charge in the City’s Schedule of Fees & Charges relates more to casual occupancy rather than a longer term residential stay and is therefore not considered appropriate.

It is proposed that the rent is increased to $145 per week which equates to a 3.6% increase. The CPI rate increased by 3.4%, which would raise the rent to $144.76. This proposed rent is favourable when compared to the market rent.

It is not proposed however that these agreements would be extended again beyond June 2011.

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 336

Statutory Compliance

The long-stay agreements for Sites 46 & 60 are in compliance with the requirements of the Residential Parks (Long-stay Tenants) Act 2006.

Strategic Implications

Nil

Policy Implications

The long-stay tenancy arrangements have been negotiated and are in accordance with the City’s Tenancy Policy in relation to residential tenancies.

Financial Implications

The tenancy arrangements will result in an income stream to the City of $15,080 over the next twelve (12) months.

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. APPROVES the renewal of the ‘site only’ long-stay tenancy agreements for Sites 46 and 60 at the Quinns Rocks Caravan Park for a fixed term of one (1) year commencing 16 June 2010 at a rent of $145 per week in accordance with the Residential Parks (Long-stay Tenants) Act 2006; and

2. AUTHORISES the Mayor and Chief Executive Officer to execute and affix the Common Seal of the City of Wanneroo to the long-stay tenancy agreements between the City and each of the occupants of Site 46 and Site 60.

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 337

ATTACHMENT 1

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 338

CS07-07/10 Proposed Lease – Tenancy North - Wanneroo Library and Cultural Centre

File Ref: 4238 Responsible Officer: Acting Director Corporate Strategy & Performance Disclosure of Interest: Nil Attachment(s): 1

Issue

To consider a lease over the vacant commercial tenancy (Tenancy North) at the Wanneroo Library and Cultural Centre to Taryn Nanovich for the operation of a Hair Salon.

Background

The Wanneroo Library and Cultural Centre (the Centre) is situated at the corner of Dundebar Road and Rocca Way and was officially opened on 25 October 2009. The land on which the centre is situated being Lot 506 on Deposited Plan 29475 is comprised in Certificate of Title Volume 2517 Folio 671 and is owned freehold by the City.

The ground floor comprises two commercial tenancies, one of which is Café Elixir, which is under a lease that commenced 1 September 2009, and Tenancy North, which is an 80m² office/retail (non food) space that has remained vacant since the Centre opened (Attachment 1 refers).

In April 2009 David Evans Real Estate was appointed to secure a suitable tenant for Tenancy North and has adopted usual Website and shop front advertising techniques. An update in January 2010 showed that the website had 212 visits which resulted in some interest from various uses such as accounting, physiotherapy, gift store, travel agency and restaurant – none of which materialised into any formal offers being made.

In June 2010 a formal offer was received via the agent for a proposed ‘up-market hair salon’.

Detail

The introduction of a hair salon within the Centre is seen as suitable and complementary and the offer is considered appropriate. It is therefore proposed, subject to Council approval and the requirements of the Commercial Tenancy (Retail Shops) Agreements Act 1985 being satisfied, to enter into a ‘private treaty’ semi gross lease arrangement under the following essential terms:

Lessee Taryn Nanovich (or nominated company) trading as (to be advised). Premises Tenancy North at the Wanneroo Library & Cultural Centre being an area of approximately 80m². Proposed Use Hair Salon. Lease Term Five (5) years with an option to renew for a further five (5) years. Commencement Date 1 September 2010 (proposed).

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Commencing Rent $26,000 per annum (plus GST) payable monthly in advance. Rent Reviews Annually in accordance with CPI except at the commencement of the option term where a review to market will apply. Outgoings Nil, except for those services directly metered or attributable to the Premises only. Fit out By Lessee. Fit out Rent Free Period One month from the commencement of the lease. Water Rates (not usage) Payable by the Lessee based on the percentage that the Premises bears to the total lettable area of the Centre. Council Rates Payable by Lessee as assessed. Maintenance & Cleaning The Lessee will be responsible for the maintenance and upkeep of the internal space of the Premises including any Lessor’s fixtures and any external signage and lighting installed by the Lessee. The Lessee will not be responsible for items of a structural nature. Insurance The Lessee shall take out all appropriate insurance cover for workers compensation, Lessee’s and Lessor’s fixtures and fittings, plate glass and the like but will not be responsible for building insurance. Guarantors The Lessee will be required to arrange for two individual persons to act as guarantors to the lease. Approvals The Lessee is to obtain all necessary approvals to allow trading as a Hair Salon. Lease Costs The Lessee shall reimburse the City for the reasonable legal costs in the preparation of the formal Agreement for Lease and Lease documentation.

To comply with the requirements of the Local Government Act 1995, a market rental valuation was recently obtained, revealing a semi gross rental of $320 per square metre or $25,600 per annum plus GST. The proposed rental figure of $26,000 compares favourably with the latest valuation obtained.

Comment

The proposed lease to Taryn Nanovich for the establishment of a hair salon at Tenancy North is supported by Administration for the following reasons:

. The proposed lease rental compares favourably with the recent gross market rental valuation obtained; . The establishment of a Hair Salon is considered suitable and complementary to the library, museum and café within the Centre; . Taryn is a Wanneroo resident adding to the local flavour as Café Elixir is also owned and operated by local residents.

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Statutory Compliance

Section 3.58(3) of the Local Government Act 1995 states that a local government can dispose of property (including leasing) other than by public tender or auction if, before agreeing to dispose of the property: “(a) it gives a local public notice of the proposed disposition – (i) describing the property concerned; (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given;” The details of the proposed disposition outlined in section 3.58(4) include: “ (a) the names of all other parties concerned; (b) the consideration to be received by the local government for the disposition; and (c) the market value of the disposition as ascertained by a valuation carried out not more than 6 months before the proposed disposition;”

Given the proposed lease is not considered an exempt disposition for the purposes of Section 3.58 the local public notice is required. The proposed lease is also subject to the requirements of the Commercial Tenancy (Retail Shops) Agreements Act 1985.

Strategic Implications

The leasing of Tenancy North at the Centre aligns with the City’s Strategic Plan 2006 – 2021 as follows: “ 4.1.1 Establish and actively manage a range of partnerships that add value to our services and support the changing and diverse needs of the community. 4.5.2 Identify and develop funding options to support long-term financial planning.”

Policy Implications

Under Council’s adopted Tenancy Policy the lease is considered ‘commercial’ and the terms are therefore by negotiation.

Financial Implications

The lease will generate an annual income stream to the City of $26,000 with annual CPI increases together with a review to market at the commencement of the option period. In addition, the City will recover charges for electricity directly metered to the premises, a small proportion of water rates assessed against the Centre and Council rates as assessed against the Premises.

Voting Requirements

Simple Majority

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 341

Recommendation

That Council: -

1. NOTES and supports in principle the proposed lease to Taryn Nanovich (or nominated company) for the vacant 80m² commercial tenancy at the Wanneroo Library and Cultural Centre known as Tenancy North, subject to all necessary approvals;

2. AUTHORISES the Chief Executive Officer to publish a local public notice of its intention to enter into the lease in 1. above in accordance with the requirements of Section 3.58(3) of the Local Government Act 1995; and

3. NOTES that a further report will be presented to Council at the conclusion of the two-week public notice period in 2. above.

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ATTACHMENT 1

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Chief Executive Office

Office of the CEO

CE01-07/10 Donation Requests Determined Under Delegated Authority by the Chief Executive Officer

File Ref: 2855 Responsible Officer: Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Issue

To note donations and sponsorship applications considered and determined by the Chief Executive Officer during the period from 24 May to 30 June 2010, in accordance with the provisions of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Background

The Donations, Sponsorships and Waiver of Fees and Charges Policy delegates the consideration and determination of requests for donations, sponsorships and the waiver of fees and charges under the value of $500.00 to the Chief Executive Officer.

Detail

During the period from 24 May to 30 June 2010, the City received the following requests to be considered under the delegated authority of the Chief Executive Officer:-

 7 requests for sponsorship; and  3 requests for donations.

Comment

In accordance with the provisions and criteria nominated in the Donations, Sponsorships and Waiver of Fees and Charges Policy, determinations were made as listed in the recommendation to this report.

A complete list of original applications and assessments of each against the policy is available in the Elected Members Reading Room for further information. Among other criteria, sponsorship is given to individuals who reside within the City of Wanneroo, are 18 years of age or under and have not already received sponsorship in the same financial year.

Donations are given to groups that are located or have primary business in the City of Wanneroo and 75 % or more of their membership resides within the City of Wanneroo.

Statutory Compliance

Nil

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Strategic Implications

Aligns with the City’s 2006-2021 Strategic Plan Outcomes:

“2.2 Improve the City’s identity and community well-being through arts, culture, leisure and recreation.”

Policy Implications

This report complies with the provisions and delegations of the Donations, Sponsorships and Waiver of Fees and Charges Policy.

Financial Implications

Approval of these requests has resulted in expenditure under Delegated Authority in the Award Governance Donations Account (717143-1207-316) of $1,800.00.

Voting Requirements

Simple Majority

Recommendation

That Council NOTES the following determinations made by the Chief Executive Officer under delegated authority, in respect of requests received by the City during the period from 24 May to 30 June 2010 for donations, sponsorships and waiver of fees and charges:

Sponsorship Requests

Organisation Event/Activity Amount Determination Reason Eligible 1. Western International Highland $200.00 APPROVED Sponsorship This Australia Dancing request in the sum of request Metropolitan Championships of $200.00 to Western satisfies Regional Australia 23-26 July Australia Metropolitan the Committee 2010 in Gosford NSW Regional Committee criteria of Highland Highland Dancing Inc for the Dancing Inc Tiffany Jones to attend policy. the International Highland Dancing Championships of Australia 23-26 July 2010

2. Football National Youth $200.00 APPROVED Sponsorship This West Championships (Girls) request in the sum of request from 5 – 10 July 2010 in $200.00 to Football West satisfies Coffs Harbour NSW for Courtney Omodei to the attend the National criteria of Youth Championships the (Girls) 5 - 10 July 2010 policy.

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Organisation Event/Activity Amount Determination Reason Eligible 3. Softball International $200.00 APPROVED Sponsorship This Australia Friendship Series from request in the sum of request 4 – 11 July 2010 in $200.00 to Softball satisfies Blacktown NSW Australia for Nathan the Ireton to attend the criteria of International Friendship the Series 4 - 11 July 2010 policy.

4. Rugby WA State Schoolboys $200.00 APPROVED Sponsorship This Championships Rugby request in the sum of request Union DIV 2 from 25 $200.00 to Rugby WA for satisfies June – 1 July 2010 in Harry Scoble to attend the Geelong VIC the State Schoolboys criteria of Championships Rugby the Union DIV 2 from 25 policy. June - 1 July 2010

5. 2010 ANAC $500.00 APPROVED Sponsorship This Gymnastics International Aerobic request in the sum of request Australia Championships from $500.00 to Gymnastics satisfies 19 – 25 July 2010 in Australia for Carissa the Las Vegas USA Curia to attend the 2010 criteria of ANAC International the Aerobic Championships policy. from 19 - 25 July 2010

6. Lakelands Australian Junior $500.00 APPROVED Sponsorship This Country World Cup Golf Team request in the sum of request Club from 11 – 20 June 2010 $500.00 to Lakelands satisfies in Nagoya Japan Country Club for Ryan the Peake to attend the criteria of Australian Junior World the Cup Golf Team from 11 - policy. 20 June 2010

7. Butler WA/Malaysia/Singapore $500.00 NOT APPROVED This Little International Athletics Sponsorship request in request Athletics Meet from 4 – 11 July the sum of $500.00 to does not Club Inc 2010 in Choa Choo Butler Little Athletics satisfy Kang, Singapore Club Inc for Breanna the Brown to attend the criteria of WA/Malaysia/Singapore the International Athletics policy as Meet from 4 – 11 July the 2010 in Choa Choo Kang, applicant Singapore received funding in the same financial

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Organisation Event/Activity Amount Determination Reason Eligible year.

Total $1,800.00

Donation & Waiver of Fees Requests

Amount Organisation Event/Activity Recommendation Reason Eligible

1. Edmund Donation towards $500.00 NOT APPROVED The Policy Rice Camps July Winter Camps Donation request in specifies for Kids WA 2010 to be held in the sum of $500.00 (Clause 4.3.1) Camp Kelly to Edmund Rice that at least Dwellingup on 6 – Camps for Kids WA 75% of the 16 July 2010 to attend the July membership Winter Camps 2010 must be City of in Dwellingup on 6 – Wanneroo 16 July 2010. residents. The applicant has stated that membership is 300, of which 40 children and 50 volunteers are City of Wanneroo residents.

2. Donation towards Not NOT APPROVED The Policy Westcoasters Quiz Night prizes to Specified Donation request specifies Netball Club be held on 9 July towards prizes for (Clause 4.3.1) 2010 at Woodvale the Quiz Night to that at least Tavern Function Westcoasters Netball 75% of the Centre. Club to be held on 9 membership July 2010 at must be City of Woodvale Tavern Wanneroo Function Centre. residents. The applicant has stated that membership is “at least 50%”.

The policy also states that a funding request will not be supported where an entry fee is being

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Amount Organisation Event/Activity Recommendation Reason Eligible

charged (excluding gold coin donation) unless it is specifically stated what the funds will be used for, and that use is consistent with the City’s stated objectives. The applicant is charging an entry fee of $10.00 per head to raise funds for the purpose of new training equipment, trophies etc for players and has indicated an income will be generated as a result of the event.

3. Quinns Refund of Gaming $100.00 APPROVED This request is Rocks Senior Permit fee for Donation of $100.00 in accordance Citizens Club weekly bingo to the Quinns Rocks with the Policy sessions at the Senior Citizens Club criteria. Gumblossom in reimbursement of Community Centre. the fee paid for the completion of a Certification of Local Government Authority relating to the Club’s application to the Department of Racing, Gaming and Liquor to renew an approval for weekly bingo sessions at the Gumblossom Community Centre.

Total $100.00

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Human Resources

CE02-07/10 City of Wanneroo Building Maintenance Services Enterprise Agreement 2010

File Ref: 10/16347 Responsible Officer: Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Issue

To consider the adoption of the City of Wanneroo Building Maintenance Services Enterprise Agreement 2009.

Background

The current City of Wanneroo Building Maintenance Services Collective Agreement 2007 which applies to eight Building Maintenance employees expired on 12 February 2010. Negotiations commenced on 7 April 2010 to formulate a new agreement and have taken the form of regular meetings of the parties, resulting in an “in principle” agreed position being established.

Fair Work Act Legislation

It is important to note that these negotiations have taken place under the Federal Government’s new “Fair Work” legislation.

The amended legislation has altered some of the framework and process from that which existed under the “Workchoices” legislation.

The key changes included in the Fair Work Act include:

1. New ‘safety net’ of 10 legislated National Employment Standards eg Personal/Carer’s Leave and Compassionate Leave. Any new Agreement has to comply with or exceed these 10 standards;

2. Employers have an obligation to bargain in good faith when setting workplace agreements. The requirements include attending and participating in meetings, disclosing relevant information and giving genuine consideration to and responding to proposals; and

3. Each Industry has established a Modern Award which came into effect on 1 January 2010 and incorporates the National Employment Standards. This award provides further direction on how any new Agreement is to be established.

In the development of the current Agreement close attention has been given to ensuring it meets the requirements under the new legislation.

Section 181 of the Fair Work Act requires the employees covered by the Agreement to undertake a secret ballot to endorse the new draft agreement. That ballot was conducted on 2 July 2010 and the employees unanimously voted in favour of the terms and conditions and it is now submitted to Council for endorsement.

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Detail

A copy of the proposed new Agreement has been placed in the Elected Members reading room.

This current agreement continues the approach to negotiating Agreements that are not only contemporary, competitive, but also set the template for future Agreements, thereby establishing a standard set of conditions across the City where that is practicable. A significant and important amendment to the agreement is the introduction of a new classification structure for all employees covered under this Agreement.

Building Maintenance Classification Structure

For a considerable period of time concern has been expressed by the City’s trades and outside employees in the operational workforce that the existing structures in their agreements fail to provide:

 Equity across the operational workforce;  Incentives for employees to develop their skills;  Adequate reward for employees for their loyal and committed service; and  Appropriate career paths.

A review of the City’s operational classification structures commenced in 2006. External consultants were engaged to work with employee and management representatives and union delegates to develop a new structure that endeavoured to address the above concerns. After a lengthy consultation process, a new classification structure has been developed and agreed that sets out a new set of characteristics and competencies that ensures all staff are measured and remunerated equitably, based on their skills and qualifications.

The structure allows staff to progress through the increments within their salary level and provides a broader career path that was otherwise not available previously.

It is proposed the new structure be implemented as part of this new Enterprise Agreement and that it be the “cornerstone” of setting a new foundation and direction for these employees.

Subject to Council approval and ultimately the Fair Work (formerly Federal Industrial Relations) Commission, employees will be “mapped” across to their starting point in the new structure, taking into consideration their current competencies, performance and length of service.

The approach taken by the City in this area is progressive and in many ways ground breaking. It has had the full support of the respective Union (CFMEU) and is a major step forward in support of these employees.

Wage Model (Clause 17)

It has been a long held objective to reduce the number of Agreements within the City. Currently there are four separate Agreements within the operational workforce. The intention is, where appropriate, to amalgamate these agreements or at the very least align the operative dates and wage increases for employees with the same jurisdictional and Union coverage. This would streamline the process and reduce costs as well as eliminating the current “leapfrogging” on wage parity that currently exists.

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The introduction of the classification structure into this Agreement has provided an excellent opportunity to align this Agreement’s expiry date with the current Infrastructure Projects and Maintenances Services Collective Agreement. On that basis it is proposed to adopt an 18 month agreement that will see the two Agreements expire at the same time .The intention would be to then negotiate a single Agreement with both groups of employees.

Given the above, it is proposed that upon registration of the Agreement the initial increase for each employee will be dependant upon the outcome of the mapping process. That increase will be operative from the first pay period on or after 12 February 2010 with a further increase of 4.5% occurring on 1 January 2011.

Comment

From both the management and employee perspective the main benefits of this new Agreement are:

1. The continued enhancement of the conditions within the Agreement provides a sense of stability amongst the workforce, maintains good morale levels and should ensure that healthy productivity levels are sustained;

2. With the introduction of a robust performance review programme and the new classification structure, it sets the foundation for establishing proper career and professional development for employees within this workforce; and

3. Continued commitment towards improving the Occupational Safety and Health systems and processes have been included.

Statutory Compliance

Council approval and subsequent registration of the Agreement is in accordance with the Workplace Relations Act 1996.

Strategic Implications

The adoption of the Agreement is in accordance with the following outcome objective of the City of Wanneroo Strategic Plan (2006-2021) in aligning to the value that states:-

“Valuing our People

We are committed to providing a safe workplace and the development of a healthy productive, flexible skilled workforce to adequately resource the organisation”

Policy Implications

Nil

Financial Implications

Provision has been made in the 2010/11 financial budget to meet the costs associated with implementation of this new Agreement.

Voting Requirements

Simple Majority

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Recommendation

That Council:-

1. ADOPTS the City of Wanneroo Building Maintenance Services Enterprise Agreement 2010; and

2. AUTHORISES the Mayor and Chief Executive Officer to execute the City of Wanneroo Building Maintenance Services Enterprise Agreement 2010 for referral to the Fair Work Commission for ratification.

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CE03-07/10 Occupational Safety and Health Policy

File Ref: 2004 Responsible Officer: Chief Executive Officer Disclosure of Interest: Nil Attachment(s): 1

Issue

To inform Council Forum of Administration’s proposal to rescind the existing Occupational Safety and Health Policy (refer to attachment 1) and replace it with the proposed new Occupational Safety and Health Policy as included in the recommendation.

Background

The City has recognised it needs to take a new robust approach to meeting its duty of care under Occupational Safety and Health legislation to ensure it maintains the safety and health of all employees, volunteers, contractors and its visitors.

The City’s workplaces are constantly changing, as is the Occupational Safety and Health legislation. Both these factors are placing a greater onus on the City to improve and adapt the manner in which it meets its obligations in this area. As a result, the City has begun to completely overhaul its current Occupational Safety and Health Policies, procedures and processes.

Detail

The Occupational Safety and Health Policy forms the foundation for the Safety Management System, providing direction towards building a workplace safety culture.

The Council policy has been written to include:

 Commitment of the Council, Executive and Senior Management to meet its corporate responsibilities under the Western Australian Occupational and Safety Act (1984);  The City’s commitment in regard to Occupational Safety and Health;  Value on ensuring the safety of all persons in the workplace;  The City’s ultimate objective of zero harm.

Consultation

The Manager of Human Resources provided a presentation on the draft policy to Council Forum on 13 July 2010.

Comment

The existing Policy is neither aligned to the development of a Safety Management Plan nor the implementation of practicable measures to ensure the City improves its Occupational Safety and Health performance.

The rescinding of the existing policy and implementation of the proposed policy is the first step towards further development of a functional Safety Management System.

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Statutory Compliance

The policy complies with the requirements set down in the Occupational Safety and Health Act and Regulations 1984.

Strategic Implications

The adoption of this policy is in accordance with the following outcome objective of the City of Wanneroo Strategic Plan (2006-2021) in aligning to:-

“4.6.2 Maintain a safe working environment.”

Policy Implications

The purpose of this report is to rescind the Occupational Safety and Health Policy adopted by Council on 1 July 1999 and adopt the new policy shown in the Recommendation.

Financial Implications

Nil

Voting Requirements

Simple Majority

Recommendation

That Council:-

1. RESCIND the existing Occupational Safety and Health Policy adopted by Council on 1 July 1999 as shown at Attachment 1; and

2. ADOPT the new Occupational Safety and Health Policy as follows:-

Occupational Safety and Health Policy

Policy Owner: Human Resources Contact Person: Manager Human Resources Date of Approval: Date the policy was approved by Council and Resolution Number

POLICY OBJECTIVE

The City of Wanneroo Council and Executive Management is committed to achieving zero harm within the City’s working environment to all persons employed or engaged by the City in any capacity.

POLICY STATEMENT

The City recognises its corporate responsibility under the WA Occupational Safety and Health Act (1984) and associated legislation and is fully committed to ensuring that as far as practicable it will provide a working environment that is without risk to its employees and others in our workplaces.

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As a consequence of this commitment, all employees have a responsibility, and are expected, to take all reasonable care for their own safety and health, and that of other persons in the workplace.

In particular the City is committed to:

 Recognising that all persons in the workplace are valued and that there will be no compromise in ensuring their safety;

 Complying with all relevant legislation, standards and other requirements to which the City is bound;

 Implementing risk management systems that eliminate or control risk exposure to the organisation as well as identify, promote and continuously improve safety and health performance within the organisation;

 Ensuring that all senior management remain directly accountable for safety and health risk reduction and provide adequate resources to assist in this requirement;

 Fostering an organisational culture where all employees of the City share safety responsibilities;

 Providing and Maintaining relevant policies, procedures, systems, information, training, recognition programs, and organisational structures to support safety and health communication in the workplace;

 Establishing clear targets and objectives on an annual basis to improve health and safety in the workplace;

 Encouraging active participation, consultation, cooperation and communication to all employees, contractors and visitors in promoting and developing measures to improve safety and health in the workplace;

 Ensure that all contractors and sub-contractors engaged by this organisation will comply with this policy, Occupational Safety and Health systems, requirements, rules, legislation or any other such protocol deemed necessary during their engagement; and

 Actively responding to and investigating all incidents, and ensuring injured employees are returned to suitable work at the earliest possible opportunity.

SCOPE

This policy is applicable to the City of Wanneroo Council, Executive Management, Management, Supervisors, Employees, Contractors, Volunteers and other persons in the workplace.

BACKGROUND

The Occupational Safety and Health Policy forms the foundation that the Safety Management System is built on and provides the direction towards building a workplace safety culture.

The policy is a Council policy and therefore has been written to include:

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 The accountabilities of the Council, Executive and Senior Management;  What the City’s commitment is in regard to Occupational Safety and Health; and  How the City places value on ensuring the safety of all persons in the workplace.

ROLES and RESPONSIBILITIES

The Human Resources Manager is the responsible person for the publication, implementation, enforcement or compliance of this policy and who will provide interpretations in the event of the need for clarification or when there is a dispute.

DISPUTE RESOLUTION

All disputes in regard to this policy will be referred to the Human Resources Manager in the first instance. In the event that an agreement cannot be reached, the matter will be submitted to Chief Executive Officer.

RELEVANT POLICIES/MANAGEMENT PROCEDURES/DOCUMENTS OR DELEGATIONS

This policy supports the Safety Management Plan. The Safety Management Plan should be referred to as the document that outlines how safety is going to be managed within the City.

REFERENCES

Occupational Safety and Health Act 1984 Occupational Safety and Health Regulations 1996 Workers Compensation and Injury Management Act 1981

RESPONSIBILITY FOR IMPLEMENTATION

Manager Human Resources

Version Next Review Record No:

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CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 367

Item 9 Motions on Notice

Nil

Item 10 Urgent Business

Item 11 Confidential

CR01-07/10 Proposed Department of Child Protection 'Care Homes' at 22 Kentia Loop, Wanneroo and 52 Timely Hostess Mews, Mariginiup

File Ref: 3592 Responsible Officer: Director, Planning and Sustainability Disclosure of Interest: Nil

Recommendation

THAT Council move into a Confidential Session to discuss this item under the terms of the Local Government Act 1995 Section 5.23(2), as follows:

(f)(i) a matter that if disclosed, could be reasonably expected to – impair the effectiveness of any lawful method of procedure for preventing, detecting, investigating or dealing with any contravention or possible contravention of the law;

Item 12 Date of Next Meeting

The next Ordinary Councillors Briefing Session has been scheduled for 6.00pm on Tuesday, 17 August 2010, to be held at the Civic Centre, Dundebar Road, Wanneroo.

Item 13 Closure

CITY OF WANNEROO AGENDA OF ORDINARY COUNCIL MEETING 27 JULY, 2010 368