Talk of the Towns The Municipal Clerks of Illinois Magazine Volume 33, Number 3 “Clerks Make It Work” June, 2016
IML Lobby Day Clerks pose for a picture during IML Lobby Day with Governor Rauner who presented MCI with Proclamation proclaiming May 1-7, 2016 as Municipal Clerks Week
In This Issue . . .
Membership Dues Bylaw Change Page 7
MCI Summer Seminar July 14-15, 2016 Page 11
MCI Scholarship Pictured above: Frank Lesko, Bruce McKinney, Gloria Ludwig, Cheryl "Cookie" Aldis, Application MCI President Janet Gray, Governor Rauner, MCI Past President Lori Mitchell, Janeet Conner, Lori Wilcox and her daughter Taylor Iverson Pages 18-19
Notice of Special Membership Meeting Page 20 Proposed Bylaw Changes See pages 21-29 for more information
Municipal Clerks of Illinois - 1965 - 2016 MUNICIPAL CLERKS OF ILLINOIS 2015-16 OFFICERS & DISTRICT DIRECTORS President Janet Gray, MMC 217-892-6802 333 S. Tanner St. Fax 217-892-5501 Rantoul, IL 61856 [email protected]
Vice President Lana Hediger, CMC 618-654-9891 1115 Broadway, PO Box 218 Fax 618-654-4768 Highland, IL 62249-0218 [email protected]
Secretary Elizabeth "Liz" Peerboom, CMC 815-827-3309 302 Willow St., PO Box 220 Fax 815-827-4040 Maple Park, IL 60151 [email protected]
Treasurer Jenny Hayden, CMC 217-228-4510 730 Maine St. Fax 217-228-4546 Quincy, IL 62301 [email protected]
Immediate Past President Lori Mitchell, MMC 815-877-5432 300 Roosevelt Rd Fax 815-637-7557 Machesney Park, IL 61115-2495 [email protected]
District 1 Director D'Lorah Catizone, MMC 708-598-4800 8652 W. 95th St. Fax 708-430-6245 Hickory Hills, IL 60457-1700 [email protected]
District 2 Director Nancy Bright 630-420-6048 400 S. Eagle St. Fax 630-305-4466 Naperville, IL 60540 [email protected]
District 3 Director Karla Thomas 815-678-4040 5600 Hunter Dr. Fax 815-678-2403 Richmond, IL 60071 [email protected]
District 4 Director Martha Dankenbring, MMC 815-246-9588 210 W. Railroad Fax 815-246-9599 Earlville, IL 60518-0098 [email protected]
District 5 Director Marie Rombouts, MMC 815-632-6630 212 Third Ave. Fax 815-632-6672 Sterling, IL 61801 [email protected]
District 6 Director Lisa Monson, CMC 217-431-2304 17 W. Main St. Fax 217-431-2202 Danville, IL 61832 [email protected]
District 7 Director Skip Bradshaw, RMC 217-479-4613 200 W Douglas Fax 217-479-0452 Jacksonville, IL 62650-2012 [email protected]
District 8 Director Tammy Beasley, RMC 618-997-6281 1102 Tower Square Fax 618-997-2028 Marion, IL 62959 [email protected]
District 9 Director Teri Crane, CMC 618-588-3813 One E Hanover Fax 618-588-7105 New Baden, IL 62265-1807 [email protected]
2 June, 2016 - Talk of the Towns Table of Contents
Officers and Directors, 2015-2016 ...... 2 Officer & Committee Reports President’s Report, Janet Gray ...... 4 Vice President's Report, Lana Hediger...... 5 Secretary's Report, Elizabeth Peerboom...... 5 Past President's Report, Lori Mitchell...... 6 Treasurer's Report, Jenny Hayden...... 6 Membership Committee, Cheryl Aldis...... 7 Institute Training Committee, Marilyn Karr...... 8 MCI Legislative Committee, Lori Mitchell...... 9 Fundraising Committee and Daily Drawing Article, Martha Dankenbring...... 10
MCI Summer Seminar Registration Form...... 11 MCI Membership Application...... 12 MCI Committee Application...... 13 Athenian Leadership Society Dialogue Information and Registration Form...... 14-15 MCI Website: http://mci.iml.org Recognition: New Clerks and Advancements...... 16 Webmaster: Kari Haas, MMC MCI Mentor Program...... 17 [email protected] MCI Bertha Elanor Rohrbach Scholarship Application...... 18-19 Change of Name or Address? Notice of Special Membership Meeting...... 20 Contact the Membership Proposed Bylaw Changes...... 21-29 Chairman: Notice of Election...... 30 Cheryl Aldis, CMC Election Application...... 31 Phone (815) 756-3030 Fax (815) 756-4583 MCI Rookie of the Year Award Information...... 32-33 Email [email protected] MCI Ilion Crabel Member of the Year Award Information...... 34 Newsletter Editor / Publisher: IMTA Annual Conference Information...... 35 Kari D. Haas, MMC MCI Committees List...... 36-39 3 West Main Street Mascoutah, IL 62258 District Reports Phone (618) 566-2964 District 1, D'Lorah Catizone...... 42 Fax (618) 566-4897 District 2, Nancy Bright...... 42 District 3, Karla Thomas...... 43 District 4, Martha Dankenbring...... 43 Please e-mail reports, articles, and ads to: District 5, Marie Rombouts...... 43 District 6, Lisa Monson...... 44 [email protected] District 7, Skip Bradshaw...... 44 District 8, Tammy Beasley...... 44-45 Deadline for Next Edition: District 9, Teri Crane...... 45 August 5, 2016 NIMCA News...... 46 What District am I in? County/District Map ...... 50 Regional Clerk's Organizations...... 51 Calendar of Events...... Back Cover Talk of the Towns - June, 2016 3 President's Report Janet Gray, MMC Rantoul (217) 892-6802 [email protected]
It is so good to finally have some warm weather where There will be another Special Membership Meeting in we can get outside more. But unfortunately spring in Naperville on July 15 at noon. The By-law Committee Illinois usually brings storms. At the January seminar Joy is proposing additional changes that will make all Clerks Cluchey urged MCI to develop a mutual aid agreement voting members. This will eliminate the need for a proxy so we could respond quickly to help each other when for Deputy Clerks to be able to serve as Directors or needed. Pat Brown from Washington and Terri D’Amato Officers. The proposed changes are in this issue. Deputy from Kirkland know firsthand the challenges after a Clerks – you will need a proxy if you wish to vote at the disaster. Tammy Beasley is going to Chair a committee special meeting. that includes Pat and Terri along with Lisa Monson from Danville and Lana Hediger from Highland. They will Congratulations to Martha Dankenbring and the Finance develop an agreement that we can take to our Boards. Committee as well as every Clerk that sold or bought 2016 Calendar Raffle tickets. We finally made the $15,000 May 4 was Lobby Day in Springfield and the IML profit goal that Martha set. I’m not sure what the next goal hosted a briefing on several bills before the legislature. is but I am sure that Martha has one in mind. Tickets will I always feel good when I take information back to my be available at the July meeting. Administrator or Comptroller about a bill that they were unaware of. It just shows that Clerks keep up on all things Congratulations are also in order for Kimberly Leese, that affect their community. Savoy for obtaining her CMC. In addition we have two new Registered Clerks: Linda Gould, Hillside and Lori While in Springfield several Clerks met with Governor Lewis, Deer Creek. Good work ladies! Rauner who presented us with a Proclamation for National Clerk’s Week. We appreciated the brief time we had with We had another great dialogue in Fairview Heights. Kerry him and he expressed his thanks for all Clerks do to serve Bush from Colorado flew, getting away from the snow, to their communities. be our facilitator. Chuck Tokar is conducting a dialogue on Walt Disney in Naperville. If you love reading and MCI now has AV equipment available for use at seminars discussing books you would like the dialogues. and dialogues. Kittie Kopitke suggested purchasing the equipment and volunteered to be the keeper, transporting it One of the things I enjoy most about MCI is getting to to the seminars. This will save the money at the seminars. know Clerks from all over the state. That is one of the reason we are having the Meet and Greet, Networking At the Special Member meeting on April 22 the membership time, whatever you want to call it at the seminars. We will approved several changes in the By-laws. More and more have a meeting room in Naperville so there will be lots of communities have part-time clerks and the deputy clerk space for everyone to drop by. See you there. is the full time person in the office. One of the changes clarified the definition of a voting member. Another was to change the Treasurer’s term to a two year term and allowing them to serve two terms, the sane as the other officers, for a total of four years. It takes several months to understand the Treasurer’s duties and this change allows for less turnover in the position. Thanks Liz Peerboom, Janet gray Cheryl Aldis and Martha Dankenbring for your hard work. MCI President
4 June, 2016 - Talk of the Towns VICE PRESIDENT'S REPORT SECRETARY'S REPORT Lana Hediger, CMC Elizabeth Peerboom, CMC Highland Maple Park (618) 654-9891 (815) 827-3309 [email protected] epeerboom@ villageofmaplepark.com
It was good to see such a large turnout for the Spring At the Spring Seminar in Fairview Seminar in Fairview Heights. Kudos and appreciation to Heights, the membership approved Skip Bradshaw, Tammy Beasley and Teri Crane for hosting four By-Laws changes. There will a great seminar. Everything about it, from the speakers to be more changes to the By-Laws and a whole new set of the facilities and food service, was well done. policies coming up at the Summer Seminar in Naperville, so please watch for those. I want to thank everyone on It was good to see a few first-timers and one clerk from the By-Laws/Policies committee that helped me with the O Ohio in the Athenian Leadership Society dialogue on the changes. It is hard work getting the language just right so book, “The Originals: The Women’s Auxiliary Ferrying that it is best for the membership. F Squadron,” by Sarah Byrn Rickman. I encourage all clerks to participate in the ALS book dialogues. It is truly a fun and I also want to wish each and every one of you a happy F rewarding way to earn points toward your certification. You Municipal Clerk’s week. Clerks are the backbone of the will grow as an individual, you can make new friends, and community and don’t always get the praise they deserve. get a history lesson, all while you are developing as a leader! I I hope to see you in Naperville July 14-16, 2016 for the On the scholarship front, I am currently accepting applica- Summer Seminar! C tions for scholarships to attend the 2016 MCI Institute/ Academy, to be awarded from the Bertha Eleanor Rohrbach Scholarship Fund. The application form and instructions E may be found on the MCI website and in this issue of the Talk of the Towns. Please note applications must be post- R marked by July 6 in order to be eligible. Please see Proposed Bylaw Changes
I am looking forward to serving MCI on the committee on pages 21-29 to develop a mutual aid program for municipal clerks. Hopefully, there won’t be a call for it anytime soon, but R it will be another great way that clerks can support fellow clerks. E We’re still waiting for it to warm up here, in Highland. There have been a few warm days, but they are few and P far between. A benefit of that is that the spring flowers are hanging on a little longer than usual. Our Tree Commission O just hosted their second annual Spring Bloom Festival and plans are in the works for the Memorial Day remembrances. R Time marches on! I am looking forward to seeing you in Naperville! T S
Talk of the Towns - June, 2016 5 PAST PRESIDENT'S REPORT Lori Mitchell, MMC Machesney Park (815) 877-5432 [email protected]
As Chairperson of the Mentoring Again, MCI membership provides the following services that Committee, I would like all members to will help you as you progress in your municipal role as clerk. know that your committee is working dili- gently to put together a booklet that will be Educational Seminars available both on the MCI Website for all members and in Membership Directory Availability print for new clerks attending Institute and Academy this fall. Legislative Updates The material that will be provided in the booklet will function Basics Training for Municipal Clerks O as informational and encouragement for clerks as well as sup- Mentor Assistance Program port for the MCI leadership. Municipal Clerks Training Manual Leadership Development F There are numerous services available through MCI and you “Talk of the Towns” Magazine are encouraged to seek a mentor regionally to walk with you Networking Support F in discovering ways to benefit from these services. If you Legal Consultation don’t know a clerk in your locale, please email me and I will Annual Institute and Academy assist in locating a mentor for you. Scholarship Assistance for Institute Training I Professional Development & Image Building C Resource and Information Exchange E R
R MUNICIPAL CLERKS OF ILLINOIS TREASURER REPORT E Treasurer: Jenny Hayden, CMC, Quincy; (217) 228-4510; [email protected]
P FUNDS AS OF 3/31/16
O Regular Checking Account $ 748.71 (Add back Scholarship Money) $ 3,500.00** R New balance of Regular Checking Acct. $ 4,248.71
T Premier Fund (Money Market) $133,980.62*
S Raffle Checking Account $ 4,467.30 (Less Expense of Scholarships) $ (3,500.00)** New balance of Raffle Checking Acct $ 967.30
Total Funds $139,196.63 *Includes interest for January, February, March - $43.82 ** Put back in proper accounts in April, 2016
6 June, 2016 - Talk of the Towns MEMBERSHIP COMMITTEE Cheryl "Cookie" Aldis, CMC, Cortland; (815) 756-3030; [email protected] As of this writing there has been an increase of 34 members since January. Thanks for the recruiting help District Directors! These numbers are through May 5, 2016.
Overall Paid & Unpaid Total Paid for by District Paid Non-Retired: 484 District 1 60 Paid Retired: 16 District 2 70 500 District 3 54 C District 4 86 Total of Municipalities with Paid Members: 357 District 5 74 O District 6 53 M Total of Active Unpaid Clerks: 0 District 7 32 District 8 52 M District 9 55 500 Unique I (536 Due to Multiple Titles) T The membership committee continues to work on strategies to increase the membership. Any member that knows of and/or learns of clerks who are not members of MCI please encourage them to join. You may also send the clerk’s name, address T and/or email address to me for recruitment and I will make the contact. Thank you for your continued support. E In an effort to keep the directory up to date please send new email addresses as you learn of them. I will update as needed. E Bylaw Changes – Membership Dues At the MCI April 2016 Spring Seminar the proposed By-Laws changes as published in the March 2016 Talk of the Towns were approved as proposed. There were several changes made. The most important with regard to membership is that dues R will now be paid on an annual basis and will run on the calendar year beginning in January 2017. E If you are a current paid member for 2015-2016 your dues will carry you through December 31, 2016. The newly established year will begin on January 1, 2017. P I will be sending the dues statements via eBlast in November 2016 for the convenience of those municipalities that only meet one time per month. This should provide enough time to get the dues statement into the bills que for payment by January 1. O
If you do not receive a dues statement by the end of November please check the MCI database to be certain that your correct email is on file. If you are a current active member the system uses the email record in your file. R
Should you need help using the database please feel free to email or call me. Thank you for your participation in our great T organization. S What your membership in the organization brings to you: Ability to vote on by-laws amendments Ability to vote annually for officers Eligibility for educational scholarship opportunities Mentors from around our great state Comradery of your fellow clerks
Talk of the Towns - June, 2016 7 INSTITUTE TRAINING COMMITTEE
The Institute Training Committee along with our Program Coordinator/Institute Director, Peggy Brown and her staff from EIU met in April at the Spring Seminar in Fairview Heights. Preparations for Institute and Academy in October are under- way. The evaluations received from the 2015 Institute and Academy were discussed and taken into consideration as we plan the 2016 programs. Rita Jurgensmeyer has been hard at work obtaining vendors and 4 vendors have already sent in their checks.
The Institute Training Committee is committed to offer the best training to our fellow clerks. As we look forward to 2016 C Institute and Academy I would like all of you to consider running for the Institute Training Committee. The requirement is that you have your CMC and Clerks as well as Deputy Clerks are eligible to run. This year we will elect one new member. O The term is for 4 years, with the Secretary and Treasurer positions filled from the committee membership. The fourth year you would serve as Chairperson. Most of the work is done by Debby Brown and her staff from EIU then presented to the M Committee for discussion before being submitted to IIMC for final approval. Meetings are at the discretion of the commit- tee. The final responsibility of the year is coordination with the Peggy Brown and her EIU staff in overseeing the programs during the Institute and Academy. If you would like to discuss becoming a member of ITC please contact me, one of the M committee or one of the past chairpersons. I Congratulations to District VII, VIII & IX for a great Spring Seminar. The presentations were informative and well received. It was nice to see so many of our southern clerks who often aren’t able to come north.
T Dates to put on your calendar are the Summer Seminar in Naperville, Thursday July 14th – 15th with Athenian on the 16th. T Also, don’t forget the Institute and Academy October 9 – 14, 2016 in Springfield. Notices will be out in August. Respectfully, E The Institute Training Committee Marilyn J. Karr, MMC, Chair Patty Burns, CMC Maryanne Fair, MMC E [email protected] [email protected] [email protected] 847-923-4714 630-671-2802 618-624-4500 x8715
Rodney Green, MMC Jennifer Sorrell, CMC Peggy Brown, Institute Director [email protected] [email protected],il.us [email protected] R 847-448-8247 618-457-3281 247-581-5114 E Municipal Clerks of Illinois Website P Clerks Make it Work!
O Don't forget to continually check the MCI website for information on upcoming seminars and events, daily R drawing winners, MCI documents, sample ordinances and resolutions, and much more! Also, be sure to checkout the Membership portion of the website. With your login, you have access to the Clerk's T directory at the touch of your keyboard anytime during the year and you are able to update your records at the S time of changes. There is much more for you to explore so if you haven't taken the opportunity, please do so. If you need an account: Go to the MCI website, click on the Log In link just below the MCI logo on the right, then click on the Request an Account link. Account requests can take up to 48 hours to process.
If you have any questions regarding the MCI website, please contact City Clerk Kari Haas at [email protected].
MCI Website: http://mci.iml.org
8 June, 2016 - Talk of the Towns MCI LEGISLATIVE COMMITTEE The Illinois Municipal League’s 2016 Springfield Legislative Day was Wednesday, May 4, 2016. The Legislative Briefing will began at 9:00 a.m. with short presentations by Darin LaHood, Illinois’s newest U.S. Senator, representing IL-18. Cong. LaHood spoke about the need for fiscal discipline and generating economic growth as means of addressing the $19 Trillion deficit in the United States. He is very excited to work with his constituents on this difficult endeavor.
Secondly, we heard from the newest State Director of the Department of Commerce and Economic Opportunity, Sean McCarthy. Dir. McCarthy was appointed to this position when DCEO Director Schultz became the chief executive officer of Governor Rauner’s new Illinois business and Economic Development Corporation. McCarthy noted that since 2003, Illinois has lost 277,000 in population and in March, 2016 alone, we lost 100 jobs a day. It seems like the focus of the day C was fiscal issues. He looks forward to collaborating with Schultz to further economic development in Illinois. O Comptroller Leslie Munger also spoke about fiscal issues impacting Illinois economy. She reported that a state cannot go bankrupt such as municipalities can. Further, she noted that a state cannot print money like the United States can. M Therefore, Illinois is going to have to come up with a means of generating money and economic growth to help solve this financial crisis. She noted that it would not be rational to raise taxes because it would take a 7.5-8% increase to help gen- erate enough money to fund the $110 Billion in unfunded pension payments alone. Some of her recommendations were M for every state department to cut budgets by 10% and grow the economy. Average growth could create $19 Billion a year. I Lastly, Lt. Governor Evelyn Sanguinetti talked about the Task Force on Unfunded Mandates and Consolidation within the units of government. She reported that schools alone have 150 unfunded mandates. She said that within the last fifteen years, 135 unfunded mandates have been issued. Since 1987 there has been no annual review of the unfunded mandates. T The Task Force study created a 200 page report and recommendations for municipal savings within Illinois. She reported that in Naperville alone, $600,000 could be saved by reducing unfunded mandates. T After a brief update from IML, attendees headed to Capitol Hill to visit their legislators and in the afternoon, a contingency E of MCI Clerks and President Janet Gray met with the Governor Rauner to accept his Proclamation for Municipal Clerks Week. It was a busy day, but a rewarding day. Please visit the IML website (www.iml.org) for information on the results of this session’s bills. One of the best ways to stay current on IML activities, including legislative activities, is to follow E the IML Facebook and Twitter feeds. Lori J. Mitchell, MMC Brian “Petie” Ruch, MMC Village Clerk, Village of Machesney Park City Clerk, City of Beardstown 815-877-5432 217-323-3110 R [email protected] [email protected] E Bruce W. McKinney, CMC Deborah Muller, CMC City Clerk, City of Rochelle City Clerk, City of Charleston P 815-561-2002 217-345-8429 [email protected] [email protected] O R T S
Talk of the Towns - June, 2016 9 FUNDRAISING COMMITTEE Martha Dankenbring, MMC, Earlville; (815) 246-9855; [email protected] AMAZING CLERKS DO AMAZING THINGS!!
2017 Municipal Clerks of Illinois SCHOLARSHIP FUND DAILY DRAWING C Hello Fellow Amazing Clerks, Yes, really! – Soon it will be time to sell our Scholarship Fund Daily Drawing tickets. This will be our 7th year for the O Scholarship Fund Daily Drawing and we have had outstanding success with this fundraiser every year. Our profit last year was $15,000.00. AWESOME!!! $5,000.00 was given to the Institute Training Committee to assist in putting on the Institute / Academy and the balance will go to scholarships. This will give MCI an additional $10,000.00 for scholarships to Institute M & Academy. It is so exciting knowing how many clerks will benefit from everyone’s ticket selling efforts.
M For all of you who will be in Naperville at the Summer Seminar, 2017 tickets will begin to be handed out there. For those unable to come to Naperville, there will be a contact person in each MCI District to help in getting tickets out to everyone to sell. Do not forget to buy one for yourself! We need everyone participating so we can make educational opportunities I available for more and more clerks throughout the state every year.
T Brief summary of the Drawing: Each ticket is sold for a $20.00 “donation”. The Daily Drawings will begin January 1, 2017 and continue daily throughout the year. A minimum of $20.00 is given away each day of the year with larger amounts given T on certain days as listed below. $40.00 on the 1st and 15th of each month $100.00 on each of the following holidays: 1/16–Martin Luther King, 2/14–Valentines, 2/20–Presidents Day, E 4/16–Easter, 5/29–Memorial Day, 7/4–Independence Day, 9/4–Labor Day, 10/9–Columbus Day, 11/11–Veteran’s Day, 11/23-Thanksgiving E $500.00 on New Years Day and Christmas
Each person has 365 chances to win at least their money back and possibly more. Each name drawn is thrown back in the pot for future drawings. Checks are written out and mailed to the winners weekly. Winners are posted on the MCI website R listed by first initial, last name, city and state. E With everyone’s help this is a very easy way to raise funds. Thank you in advance for helping with this fundraiser and good luck to everyone. P CLERKS MAKE IT WORK !! O R T MCI CLOTHING STORE MCI Clothing available for purchase. Visit the MCI website S (http://mci.iml.org) and click on the link on the front page to be taken to the store. Happy shopping!
All orders placed by June 16, 2016 will be delivered to the MCI Summer Seminar in Naperville, IL July 15th-16th or if requested, shipped out at that time.
10 June, 2016 - Talk of the Towns M.C.I. DISTRICTS I, II & III SUMMER SEMINAR REGISTRATION FORM July 14 -15, 2016 Make check payable to The Municipal Clerks of Illinois and mail to: Virginia Hayden, City Clerk, City of Quincy, 730 Maine, Quincy, IL 62301-4056 Phone: (217) 228-4510 or [email protected] On or Before June 28, 2016
Lodging: Chicago Marriott – Naperville Rates: $80/Night – Single/Double Occupancy 1801 N Naper Boulevard Mention Municipal Clerks of Illinois when reserving. Naperville, IL 60563-4900 **Room block held until June 22, 2016** Reservations: 630-505-4900 Book your group rate for Municipal Clerks of Illinois Meeting Athenian Leadership Dialogue Saturday, July 16, 9:00 am - 4:00 pm *****Separate Registration Required – Book: “An American Original” by Bob Thomas
Thursday, July 14, 2016
1:00 pm Membership Committee Fundraising Committee Vendors Committee Programs Committee Publicity/Public Relations Committee
1:45 pm Finance Committee Professional Status/Mentor Committee Scholarship Committee Awards/Retirement Committee Technology/Records Mgmt. Committee By-Laws Committee
2:30 pm Legislative Committee
3:30 pm Executive Board of Directors – ALL ARE WELCOME 5:00 pm Dinner on your own – [Ask concierge for restaurant guides to Freedom Commons (two blocks away) or downtown Naperville.] 7:00 pm Guests are welcome to explore Naperville shopping or attend the Concert at Central Park [Concert goers email Nancy Bright at [email protected] ]
8:00 pm to 9:30 pm Networking in Hospitality Room
Friday, July 15, 2016
7:30 am Registration & Continental Breakfast
8:00 am Welcome: Janet Gray, MCI President; Opening Remarks: Naperville Mayor Steve Chirico
8:15 am Michael Tardi, Director & Robert Troy, Fraud Investigator – Standard Bank & Trust Co.: Identity Theft & Common Scams
9:45 am Break - Coffee
10:00 am Tammy Cook, PCC – Renaissance Minds: Get Off Your Buts! How to Make Progress not Excuses 11:00 am Tammy Cook, PCC – Renaissance Minds: Start Here: Your Guide to Achieving BIG Goals!
12:00 pm Special Meeting – Proposed By-Law Changes
12:15 pm Lunch
1:00 pm Rick Veenstra & Conor McCarthy - DuPage County States Attorney: FOIA and OMA Updates
2:00 pm Break - Desserts
2:30 pm Ivan Fernandez, Director of Enforcement and Dusanka Marijan, Licensing Manager – Illinois Liquor Control Commission: New Initiatives in Liquor Licensing – Mandatory BASSET Certification, Brewery Licensing, Happy Hour Law and Local Inspection Partnerships.
3:45 pm Closing Remarks, Announcements & Adjournment
DON’T DELAY – RESERVE YOUR SPOT AT THE SUMMER SEMINAR TODAY!! ______REGISTRATION DEADLINE: JUNE 28, 2016
Name: Municipality:
Address: City, State, Zip:
Phone No. Email Address:
MCI District No. ______Is this your first seminar? ______
Please reserve the following: Member Friday Seminar _____ @ $65.00 each ______Non Member Friday Seminar _____ @ $80.00 each ______Friday Lunch Additional Spouse/Guest _____ @ $25.00 each ______Total Enclosed: ______Talk of the Towns - June, 2016 11 WHEN RESERVING LUNCH FOR YOURSELF OR YOUR SPOUSE OR GUEST, PLEASE INDICATE ANY SPECIAL DIETARY NEEDS YOU REQUIRE. MUNICIPAL CLERKS OF ILLINOIS MEMBERSHIP APPLICATION
OCTOBER 1, 2015 to SEPTEMBER 30, 2016
Please Print/Type Municipal Clerk______New Member? ___Yes Municipal Address______MCI District______City______Town/Village______Zip + 4 ______‐_____ Primary County______Phone______Fax ______Email address______Website______Year 1st appointed______Year 1st elected______Designation Registered Municipal Clerk (RMC):____year awarded Certified Municipal Clerk (CMC):____year awarded Master Municipal Clerk (MMC):____year
Deputy Clerk______New Member? ___Yes If the Deputy’s phone, fax or Email is different from the Clerk’s, please list: Phone______Fax ______Email address______Designation Registered Municipal Clerk (RMC):____year awarded Certified Municipal Clerk (CMC):____year awarded Master Municipal Clerk (MMC):____year
Retired Clerk (only if paying dues)______Address______Former MCI District ______City______State______Zip + 4 ______‐_____ Phone______Fax ______Email address______Population Dues Dues for Municipal Clerk under 1,000 $45 $_____ 1,001‐10,000 $55 $_____ 10,001‐25,000 $65 $_____ 25,001‐50,000 $75 $_____ 50,001‐75,000 $80 $_____ Over $85 $_____ Dues for Deputy Clerk $25 $_____ Dues for Retired Clerk $15 $_____ Replacement Badge $10 $_____ Clerk/Deputy______Total Dues $______VOLUNTARY DONATION TO SCHOLARSHIP FUND $______TOTAL AMT ENCLOSED $______Make checks payable to Municipal Clerks of Illinois c/o Cheryl “Cookie” Aldis, Town of Cortland, 59 S. Somonauk Rd, PO Box 519, Cortland, IL 60112‐0519 12 June, 2016 - Talk of the Towns MUNICIPAL CLERKS OF ILLINOIS – COMMITTEE APPLICATION FORM
Please fill out and return this application to be considered for appointment to serve on an MCI Committee:
Name: ______Title: ______
Municipality: ______Population: ______
Address: ______County: ______
Zip Code: ______Phone: ______
Email: ______
Years as a Municipal Clerk: ______Dist. #:______
Professional Status (Check all that apply):
RMC: ______CMC: ______MMC: ______
Committees: Please place a check by the Committee on which you would like to serve. If you are interested in more than one committee, use the number in order of preference:
ANNUAL MEETING MINUTES: ___ AUDIT: _____ AWARDS/RETIREMENT: _____
BY LAWS: _____ ELECTIONS:_____ EXHIBITORS: _____
FINANCE: _____ FUNDRAISING: ____ LEGISLATIVE: _____
MANUAL REVISIONS: __ __ MEMBERSHIP: _____ PIN/BADGE: _____
PROF STATUS/MENTOR:____ PROG/EDUC: ____ PUBLICITY/PUBLIC RELATIONS: _____
REDISTRICTING: _____ SCHOLARSHIP:_____ TECHNOLOGY/RECORDS MGMT: _____
I am a member of MCI and I would like to serve on this/these committee because:
______
Previous MCI Committees on which I have served: ______
Please return the completed application to Deputy Clerk Janet Gray, MMC, 333 S. Tanner St., Rantoul, IL 61866 Phone: (217) 892‐6802, Fax: (217) 892‐5502 or email [email protected]
Talk of the Towns - June, 2016 13 Please join us for an exciting new Athenian Leadership Society Dialogue:
“An American Original: Walt Disney” By Bob Thomas
Date: Saturday, July 16, 2016 -- 9 a.m. to 4 p.m.
Location: Marriott – Naperville, 1801 Naper Boulevard, Naperville, IL Room Rate: Single/Double $80 with gov. ID (Mention MCI or Municipal Clerks) Room Block held until June 22, 2016 Phone: 630-505-4900
Cost: $60.00 – includes lunch Participants must obtain and read book prior to the Dialogue
Facilitator: Charles E. Tokar, MMC – Retired Clerk/Current Mayor, Chicago Ridge, IL
After years of research and with the full cooperation of the Disney family, including access to private papers and letters, Bob Thomas has produced the definitive biography of the man behind the legend – Walter Elias Disney – the unschooled cartoonist who went bankrupt on his first movie venture but became the genius who produced unmatched works of animation.
Bob Thomas’ biography is a fascinating and inspirational work that captures the spirit of Walt Disney. Thomas takes us on a journey with an in-depth look at the man behind Mickey Mouse, Disneyland and how he reshaped the world of cartoons and entertainment. There are humble beginnings, failures, heartbreak, dwarves, a castle, and evil villains. But Disney manages to break free from the chains that tried to weigh him down and, finally, arises as a hero who makes everyone’s dreams come true. Thought he died before all of his dreams came to fruition, the legacy Disney left behind is one that no one will forget.
Thomas gives us more than just a glimpse of this American original of a man. He opens our eyes to the hero that was Walt Disney. There is something to be said about a man who can broaden our vision of the world through his amazing movies and yet still convince us that it is a small world after all.
Participants must read the book prior to the session. Attendees should bring their books (whether hard copy or electronically) to the session.
This Dialogue has been pre-approved by IIMC for 3 CMC or 3 MMC Education points, with completion of the knowledge assessment. 14 June, 2016 - Talk of the Towns “An American Original: Walt Disney”
REGISTRATION This is a first come, first serve event and is limited to 30 participants.
Name Title
Mailing Address
Municipality______State Zip
Office Phone FAX
Office E-Mail
Please mail, email or fax a copy of this registration form to
Jenny Hayden, MCI Treasurer City of Quincy, 730 Maine Street, Quincy, IL 62301 Email: [email protected] – FAX (217) 221-3664
Registration fee of $60 can either be mailed to Jenny Hayden, MCI Treasurer, City of Quincy, 730 Maine Street, Quincy, IL 62301 or paid in cash or check (made out to MCI) on Saturday morning. Please register as soon as possible but not later than July 6, 2016
Submitted by Cheryl “Cookie” Aldis, CMC, Town Clerk, Town of Cortland
I thought I would share some funny stuff from the last dialogue “The Originals”. One of our tasks in groups was to write a telegram advertising a job opening for a Deputy Clerk, 1940’s era. Most were direct, to the point, and a bit more seri- ous. Hope you enjoy!
Telegram seeking Deputy Clerk WANTED: Professional record keeper/multitasker (stop) Must be dependable, bondable (stop) Organized, excellent communicator willing to take on great responsibility and PR for City of Wingingit. Willing to cover evening meetings and face demanding public and assist public officials ranging from oblivious to full blown conceit. Should apply before mayor’s niece does. (stop)
City of Anytown establishing position of Deputy Clerk Qualifications: must juggle all daily office duties while having curve balls thrown at you. (stop) Advise Clerk if you are available immediately and can stand on your head while riding a bicycle (stop) Bring two letters of recommendation (stop) Proof you can yodel (stop) No pay (stop) No recognition (stop)
Talk of the Towns - June, 2016 15 INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS
Founded in 1947, IIMC is a professional association with more than 10,000 members in the US, Canada and 15 other countries. IIMC's primary goal is to actively promote the continuing education and professional development of municipal clerks through extensive education programs, certitification, recertification, publications, networking, annual conferences and research. IIMC also engages in municipal research administration, enhances critical professional skills development and fosters a spirit of mutual assistance and good fellowship among municipal clerks around the globe. IIMC is governed by a 26-member Board of Directors. For more information, please visit www.iimc.com.
The CMC designation program is designed to enhance the job performance of the Clerk in small and large municipalities. To earn the CMC designation, a Municipal Clerk must attend extensive education programs. The designation also requires pertinent experience in a municipality. The programs prepares the participants to meet the challenges of the complex role of the municipal clerk by providing them with quality education in partnership with 47 institutions of higher learning. The program has been in existence since 1970 and has helped R thousands of clerks in various municipalities. The following has been awarded the prestigious designation of CERTIFIED MUNICIPAL CLERK (CMC) E Kimberly Leese, DC, Village of Savoy Lisa Monson, CC, City of Danville C To qualify for entrance into the Master Municipal Academy (MMCA), which prepares participants for achieving the O MMC status, one must have earned the CMC designation. The MMCA is an advanced continuing education program that prepares participants to perform more complex municipal duties. The pgoram has an extensive and rigorous educational component, a professional and social contributions component, and a commitment to lifelong learning. G The Academy members must demonstrate that they have actively pursued educational and professional activities and have remained informed of current sociopolitical, cultural, and economic issues that affect local governments and N municipalities. The following has been awarded the prestigious designation of MASTER MUNICIPAL CLERK (MMC) I Noreen Thermos, DC, Village of Hillside T I
O Municipal Clerks of Illinois Pursue MCI Registered Clerk Certifications Pam Whisler, MMC N (618) 466-3381 E-Mail: [email protected] The Illinois Registered Municipal Clerk (RMC) designation sets the benchmark for Municipal Clerks to pursue education. It is the first step Municipal Clerks take to assess their skills for identifying and evaluating required knowledge, as well as increase their productivity and credibility within their community. Attaining the RMC designation prepares the Municipal Clerk to perform to defined standards, distinguishes levels of capability, recognizes and rewards demonstrated ability, and validates that a person has satisfied a comprehensive set of performance requirements.
Once having attained the RMC designation, the Municipal Clerk can move on the next levels of certification: the Certified Municipal Clerk (CMC) designation, entry into the Master Municipal Clerk Academy, and then the highest achievement – the awarding of the Master Municipal Clerk (MMC) designation.
Congratulations to the following Clerks in obtaining their Registered Clerk status with MCI:
Linda Gould, VC, Village of Hillside Lisa Lewis, VC, Village of Deer Creek
16 June, 2016 - Talk of the Towns Municipal Clerks of Illinois Mentor Program
The Municipal Clerks of Illinois (MCI) recognizes that new clerks have specific needs that can best be met with advice and assistance from an experienced colleague.
Service from an MCI mentor includes any or all of the following: moral support, encouragement by answering questions, assistance in preparation of ordinances, resolutions, minutes and agendas; help in parliamentary procedures and offering tips for effective meetings.
If you are a new clerk and would like to be paired with an experienced clerk who can offer assistance as you establish yourself in your new job, please fill out the request form below: You will be contacted by a member of the Municipal Clerks of Illinois Mentor Committee.
------Yes, please match me up with a mentor.
Name: Title: _
Municipality: Population: County:
Address: Zip: Phone: _
MCI Region: email:
Appointed by the: Council: Elected: Date Appt./Elected
My other duties:
Please contact Lori J. Mitchell, Village of Machesney Park 300 Roosevelt Road, Machesney Park, IL 61115 Phone (815) 877-5432 or Email [email protected]
Talk of the Towns - June, 2016 17 Apply for Full Scholarship Application is on to Attend MCI Institute in next page Springfield, October 9-14, 2016!
MUNICIPAL CLERKS OF ILLINOIS BERTHA ELEANOR ROHRBACH SCHOLARSHIP
AWARD POLICY
1. The Municipal Clerks of Illinois will award scholarships annually for attendance at the Municipal Clerks of Illinois Institute. The number awarded will be determined based on the money available in the scholarship fund and the number of applicants. If possible, only the interest and monies raised during the year should be used for scholarships. All applicants must be current paid members.
2. Preference will be given only to applicants needing full scholarships. Applicants should apply to the municipality first.
Additional expenses (i.e. housing, additional meals, travel, etc.) will be the responsibility of the recipient and his or her municipality.
3. Scholarships will be awarded on a need and merit basis with preference given to Clerks. Priority will be given to applicants planning to attend Year I of the Institute. Should money be available for additional scholarships, consideration will be given in the following sequence: Year II, Year III, and Academy. Should further funds be available, applicants who are member Deputy Clerks will then be given consideration in the same sequential order: Year I, Year II, Year III, and Academy.
4. Scholarships granted must be used in the year awarded. The Scholarship Committee will administer the program, with the selection process completed and announced at the summer meeting of the MCI Board of Directors.
5. The intent of the scholarship fund is to provide benefits derived from attendance at the Institute and by assisting in developing and maintaining the high level of administrative experience needed for successful operation of the clerk’s office.
6. Only those applications submitted on the scholarship form within the set deadline will be considered.
Clerks who wish to apply for the scholarship must complete and return the application on the following page.
The completed application must be received no later than July 6, 2016
Send to:
Phone: (618) 654-9891 xxxxxxxxxxxxxxx Fax: (618) 882-4944 xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx E-mail: [email protected] Lana Hediger, CMC City of Highland PO Box 218 Highland, IL 62249
18 June, 2016 - Talk of the Towns MUNICIPAL CLERKS OF ILLINOIS BERTHA ELEANOR ROHRBACH SCHOLARSHIP FUND APPLICATION
I, do hereby make application for scholarship assistance from the Bertha Eleanor Rohrbach Scholarship Fund of MCI to be used for registration of the Municipal Clerks Institute.
1. Name 2. Title Full-time Part-time 3. Municipality 4. Municipal Address City State Zip 5. Email Address 6. Telephone: Home Office: 7. Member of Municipal Clerks of Illinois? Yes No 8. This year I plan to participate in Year I , Year II , Year III , Academy . 9. Population of Municipality 10. Date assumed present position 11. Certification achieved RMC , CMC , MMC 12. Other related governmental experience: Agency Title Year
13. Member of Regional Clerk’s Association? Yes _____ (name ) No 14. Annual Salary: Full-time Part-time 15. How much does your municipality budget annually for your education conferences, meetings, travel, etc?
16. Amount your municipality has agreed to provide for the Municipal Clerks Institute 17. Have you applied to your municipality for funds to attend the Municipal Clerks Institute? Yes _____ No _____ Please explain the action taken on your request and by whom?
18. Have you received any other scholarship for this session of the Institute? Yes _____ No _____. If so, please describe the source and amount awarded. Source Amount 19. Have you received a Bertha Eleanor Rohrbach Scholarship Award in a previous year? Yes _____ No _____ Years 20. What municipal economic/financial factors should the Committee consider in assessing your need for this scholarship?
21. Do you intend to complete the remaining phases to complete the institute?
I do hereby attest that the information submitted with this application is true and correct to the best of my knowledge and that I understand that if a scholarship is awarded to me it must be used for the Municipal Clerks Institute for the year awarded.
Signature of Applicant:
Date: Application Deadline – July 6, 2016 Deputy City Clerk Lana R. Hediger, CMC City of Highland PO Box 218 Highland, IL 62249 Talk of the Towns - June, 2016 19 20 June, 2016 - Talk of the Towns Proposed Bylaw Changes
Last Update April 22, 2016
BY-LAWS MUNICIPAL CLERKS OF ILLINOIS
ARTICLE I – NAME
The name of this organization shall be MUNICIPAL CLERKS OF ILLINOIS (MCI).
Municipal Clerk means any elected or appointed Clerk, Deputy Clerk, or Assistant Municipal Clerk unless superseded by language in these By-Laws.
ARTICLE II – OBJECTIVES
The objectives of this organization are to encourage membership, to educate the membership concerning statutory and other adopted duties and best management practices, to promote intergovernmental and intra-governmental cooperation and communication, to strive for uniform methods of procedures, to cooperate with municipal and higher authorities in administering the provision of law.
ARTICLE III – MEMBERSHIP AND DUES
Section 1. Membership.
A paid membership shall consist of a calendar year. The membership shall be held by the person position for which the dues are paid. If a member vacates office, their successor will assume their membership through the end of the paid calendar year.
Section 2. Membership shall consist of three categories.
A. A. Voting Member Formatted: Indent: Left: 0"
1. Any person holding the Office of Municipal. Deputy, or Assistant Municipal Clerk, either elected or appointed, shall become an active voting member, upon payment of dues.
2. Any duly appointed Deputy or Assistant Municipal Clerk shall be a voting member upon payment of dues.
If a duly elected or appointed Municipal Clerk chooses not to become a member of MCI, then the duly appointed or elected Deputy Clerk may become a voting member dues.
C. B. Non-Voting Member – Any duly appointed Deputy or Assistant Clerk,Formatted: Indent: Left: 0" upon payment of dues. Any retired Clerk, Deputy or Assistant Clerk, who is no longer serving may continue as a retired member, upon payment of dues.
D. C. Honorary/Non-Voting Member – The current President and currentFormatted: Indent: Left: 0" Executive Director of the Illinois Municipal League, the current Institute Municipal Clerks of Illinois By-Laws Page 1 of 9
Talk of the Towns - June, 2016 21 Proposed Bylaw Changes
Director, the current MCI Attorney, and other individuals as granted by the MCI Board.
Section 23. Dues Formatted: Strikethrough
Annual dues for members shall be paid on a calendar year basis beginning with January 1, 2017.
ARTICLE IV – OFFICERS AND DIRECTORS
Section 1. Officers – The officers of this organization to be elected shall be President, Vice- President, Secretary and Treasurer. The Immediate Past President shall serve as an officer.
All officers shall be voting members with a minimum of three (3) years as a member of MCI. and one (1) year experience as a Municipal Clerk. All Officers and Directors shall serve without compensation.
Section 2. District Director – There shall be one District Director to be elected from each District.
Section 3. Limitation on Offices – No MCI member shall serve on the Executive Board and Institute Training Committee concurrently.
Section 43. Term of Office and Vacancy
The office of President, Vice President and Secretary shall be one year terms. The office of Treasurer shall be a two year term. Any officer may hold the office for two consecutive terms. This does not preclude the current Treasurer (2015-16) from serving a total of four consecutive years.
In the event that there is a vacancy in any office, except Immediate Past President, the President shall appoint a replacement to serve for the remainder of the term. In filling vacancies for unexpired terms, an officer who has served more than half a term in an office is considered to have served a full term.
District Directors shall be elected for a two-year term. Even numbered MCI districts (2, 4, 6, and 8) shall elect a director in even numbered years. Odd numbered MCI districts (1, 3, 5, 7, and 9) shall elect a director in odd numbered years. In the event that there is a vacancy in a directorship, either by resignation or lack of nomination, the presiding director may be reappointed to serve until the position is filled by election or appointment.
If a District Director is elected or appointed to an Officer position the MCI Executive Board or the Institute Training Committee during their term, they must resign the District Director position. If the office was not filled by appointment before the annual MCI annual meeting, nominations will then be accepted from the floor to fill the unexpired term of the District Director. If the District Director position becomes vacant for any other reason, the MCI President shall appoint, with the approval of the MCI Executive Board, a District Director to serve until the next MCI election date.
Municipal Clerks of Illinois By-Laws Page 2 of 9
22 June, 2016 - Talk of the Towns Proposed Bylaw Changes
A District Director shall be allowed to seek no more than two consecutive two-year terms. In filling vacancies for unexpired terms, a Director who has served more than half a term in an office is considered to have served a full term. (Note: Section 3 was ratified at the 2007 and 2008 annual meetings)
In the event that there is a vacancy in any office, except the immediate Past President, the President shall appoint a replacement to serve for the remainder of the term. IN filling vacancies for unexpired terms, an officer who has served more than half a term in an office is considered to have served a full term. See three paragraphs up – redundant. Formatted: Indent: Left: 0"
Section 4. Limitation on Offices – No MCI member shall serve on the Executive Board and Institute Board concurrently. No MCI member shall serve as District Director and Officer concurrently. (Moved and made Section 3 above.)
Section 5. Installation of Officers – Officers shall take office immediately upon election.
Section 6. Duties of Officers and Directors:
President – The President shall preside at all meetings of the organization, be an ex-officio member of all committees, except the Election Committee, appoint all committees with the advice and consent of the Executive Board, be authorized to sign checks, and shall perform all other duties pertaining to the office. The President shall prepare the printed agenda for the Annual Meeting to be received by the MCI Membership thirty (30) ten (10) days prior to the Annual Meeting.
The President shall ensure that all Officers, Directors, and Committee Chairpersons transfer all records pertaining to their positions to their successors within thirty (30) days of the Annual Meeting.
Vice-President – The Vice President shall serve as Chair of the Program/Education Committee and forward attendance roster and seminar program to the International Institute of Municipal Clerks following each seminar. The Vice President shall serve as an assistant to the President, and, in the absence or inability of the President, shall perform the duties of the office. The Vice-President shall serve as President, in the event the office of President is vacant.
Secretary – The Secretary shall keep minutes of the proceedings of all official meetings of the organization, execute official correspondence under the direction of the President, and perform such other duties as usually pertain to the office. The Secretary shall serve as Chair of the The By-Laws/Policy/Standing Rules CommitteeBy-Laws Committee. In theFormatted: Font: Not Italic absence or inability of the Treasurer to perform the duties of that office, the Secretary shall be authorized to sign checks. All records shall be archived by the Secretary.
Treasurer – The Treasurer shall be the custodian of all funds, receive all money of the organization, and deposit all funds in a financial institution approved by the Executive Board. The Treasurer shall report the financial condition of the organization at each meeting, and disburse only such funds as authorized by the Executive Board. The Treasurer’s books shall be open for inspection and shall be audited annually. To facilitate the audit the Treasurer must send copies of the bank statements and check register to the Municipal Clerks of Illinois By-Laws Page 3 of 9
Talk of the Towns - June, 2016 23 Proposed Bylaw Changes
Auditing Committee at the end of each calendar quarter. The Treasurer shall serve as Chair of the Finance Committee. Formatted: No underline
Immediate Past President – The Immediate Past President shall serve as an advisor to the President and Executive Board. The Immediate Past President shall serve as Chair of the Professional Status Committee.
District Director – The District Director shall conduct a seminar in conjunction with one or more Districts, encourage an increase in membership and shall serve onin some major a committee capacity. Directors shall contribute information for each Talk of the Towns and prepare written reports to the President as requested.
Executive Board – The Executive Board shall consist of the Officers, Directors and Immediate Past President. The Executive Board shall conduct the Business of the organization between annual meetings. Votes of the Board may be by mail, facsimile, e- mail, or, in an emergency situation, by telephone.
Section 7. Ex-Officio Board Members – The Membership Chairperson and the Talk of the Towns Editor shall be Ex-Officio Members of the Executive Board.
Section 8. Other Elected or Nominated Positions:
Director for International Institute of Municipal Clerk, Region VII – MCI shall endorse or nominate one candidate for Region VII Director of IIMC. The general membership shall make the selection by ballot at the Annual Meeting when Illinois nominates a Director. Each candidate considered by the membership shall meet the qualifications as set forth by IIMC, and shall follow MCI’s current Election Policy. The Executive Board shall communicate that endorsement by Resolution to the candidate nominated. The other states represented in Region VII shall also by notified.
Illinois Institute Training Committee MemberTrustee – There are five members of the Institute Training Committee and the guidelines in MCI’s current Election Policy shall be followed when a term is open for selection. The Executive Board shall forward the name(s) recommended by the membership to the Governor for appointment. Every member shall be a Certified Municipal Clerk (see attached Illinois Compiled Statute). Any vacancy occurring on the Committee shall be filled as stated in the current Illinois Compiled Statutes. Every member shall begin serving immediately upon election.
ARTICLE V – MEETINGS
Section 1. Annual Meeting – The annual meeting shall be held in conjunction with the Institute/Academy, and shall be for the purpose of electing officers, receiving reports of officers and committees and for any other business that may arise, including a meeting of newly elected officers.
Section 2. Special Meetings – Special Meetings of the organization may be called by the President or upon the written request of five (5) members of the organization no less than fifteen (15) days prior to the date of the Special Meeting. Notice shall state the time, date, location and purpose of the Special Meeting. A quorum shall consist of thirty (30) voting members and two (2) officers. Municipal Clerks of Illinois By-Laws Page 4 of 9
24 June, 2016 - Talk of the Towns Proposed Bylaw Changes
Section 3. Executive Board Meetings – The Executive Board shall meet in conjunction with the District Seminars.
Section 4. Seminars will be held three times annually – being winter, spring and summer and are the responsibility of the District Directors. Seminars shall have at least six hours of educational content.
Members of the Committee shall serve without compensation. (See Article IV Section 1 and Article VII Section 1.
ARTICLE VI – ELECTIONS
Section 1. Elections for all positions shall follow MCI’s current Election Policy.
Section 2. A plurality shall elect.
ARTICLE VII – COMMITTEES
Section 1. Committee Membership – All members of Committees shall serve without compensation. The Standing Committees of this organization are:
The Annual Minutes Committee shall review the minutes of the Annual and Special Meetings of the organization.
The Auditing Committee shall conduct an annual audit of the Treasurer’s records within 30 days of the close of business June 30 each year.within thirty (30) days of the end of the fiscal year. The fiscal year is October 1 to September 30. The audit shall be submitted to the President by August 15 for placement on the Annual Meeting Agenda. Should the audit not be approved at that time, the Executive Board shall approve, and publish it in the Talk of the Towns.
The Awards/Retirement Committee shall be responsible for the policies and procedures related to awards and recognition of active and retired members of the Municipal Clerks of Illinois.
The By-Laws / Policy / Standing Rules Committee shall review the By-Laws, Policies, and Standing Rules at least yearly, and make recommendations to the Executive Board. The secretary shall serve as the Chair of the The By-Laws/Policy/Standing Rules Committee Formatted: Font: Not Italic By-Laws Committee.
The Balloting/Election Committee shall conduct all votes by ballot at the Annual Meeting, and/or Special Meetings. The Election Committee shall place a Notice of Election in the summer issue of the MCI Talk of the Towns, review all candidate applications to see that each candidate meets the qualifications for office, present all qualified nominees for each office to the MCI Membership for vote at the Annual Meeting, and assist the President with the conduction of the election in accordance with MCI’s current Election Policy.
Municipal Clerks of Illinois By-Laws Page 5 of 9
Talk of the Towns - June, 2016 25 Proposed Bylaw Changes
The Legislative Committee shall monitor pending legislation, draft and propose legislation approved by the Executive Board, and may work in cooperation with the Illinois Municipal League.
The Manuals Committee shall be responsible for the update and distribution of the Municipal Clerk’s Manual upon the recommendation of the Executive Board. Fees to be established annually, after review.
The Membership Committee shall be responsible for the development of membership including the maintenance of membership records.
The Mentor Committee shall be responsible for the review and coordination of the Mentor Program. At least one past President shall serve on this committee.
The Program/Education Committee shall assist District Directors in the planning of seminar topics, conduct evaluations at the seminars, and oversee the Registered Municipal Clerk Program. A “Newly Elected/Appointed Seminar” shall be held at least every four years after the Municipal Election, and, if deemed necessary by the Executive Board, every two years. Other members of the Committee shall include the Registered Clerk Coordinator, the Chairman of the Institute Training Committee, and at least one District Director.
The Scholarship Committee shall be responsible for the selection of scholarship recipients for Institute/Academy known as the Bertha Eleanor Rohrback Scholarship, as well as the “Becoming the Clerk They Won’t Want to Replace” hosted by CIMCO bi-annually and the annual IIMC Conference Scholarship. The scholarship fund shall be known as the Bertha Eleanor Rohrback Scholarship fund. The Vice-President and Treasurer shall serve on the Committee.
The Professional Status Committee shall be responsible for enhancing the image of the Municipal Clerk through education.
The Advertisers/Exhibitors Committee shall be responsible to seek advertisers and exhibitors for Institute/Academy/Talk of the Towns.
The Finance Committee shall be responsible for inspecting and reviewing the Treasurer’s report and assess the needs for fiscal responsibility.
The Fund Raising Committee shall be responsible for selection of merchandise, seeking methods to increase the income of the organization.
The Historian Committee shall be responsible for documenting history of the organization.
The Pins/Badges Committee shall be responsible for providing organization pins and MCI Identification badges.
The Public Relations Committee shall be responsible for promoting the image of the organization through press releases or other forms of media.
The Technology/Records Management Committee shall be responsible for maintaining the website of MCI and recommend records management to the organization. Municipal Clerks of Illinois By-Laws Page 6 of 9
26 June, 2016 - Talk of the Towns Proposed Bylaw Changes
Section 2. Ad Hoc Committee – Ad Hoc Committees may be appointed to carry on the objective and interest of the organization. Such committees may include but not be limited to Redistricting and Strategic Planning.
Section 3. Special Committee – The Illinois Institute Training Committee, who shall consist of five members (Trustees) elected by the membership for staggering four-year terms. Qualified candidates for Membership onTrustee to the Illinois Institute Training Committee shall be elected by the general membership.
ARTICLE VIII – PARLIAMENTARY AUTHORITY
Section 1. Rules of Order – The rules contained in Robert’s Rules of Order, Revised (Current Edition) shall govern this association and in which they are not inconsistent with the By-Laws and any special rules of order adopted by the organization.
ARTICLE IX – DISSOLUTION
Section 1. Dissolution – In the event the organization dissolves or otherwise is discontinued, all funds remaining after the expense of dissolution or discontinuance shall be donated to the Municipal Clerks Education Fund of the International Institute of Municipal Clerks with the stipulation that all such funds shall be used to develop and conduct programs for the benefit of Municipal Clerks.
ARTICLE X – AMENDMENTS
Section 1. Amendments – These by-laws may be amended at the annual or a special meeting of the organization, providing amendments have been sent to the membership no less than thirty (30) days prior to the meeting.
Section 2. Effective Dates for Changes – All by-laws changes shall be effective immediately unless otherwise stated.
65 Illinois Compiled Statutes – 50/2. Municipal Clerk Training Institute Committee Section 2. There is created the Municipal Clerk Training Institute Committee composed of five (5) municipal clerks, appointed by the Governor as provided herein, and nine (9) ex-officio members, designated as provided herein, as representatives of public colleges and universities in this State. Each member appointed by the Governor after the effective date of the amendatory Act of 1987 shall be a certified municipal clerk recommended by the Executive Board of the Municipal Clerks of Illinois and serving as a municipal clerk at the time he or she is so recommended and appointed. The two additional municipal clerks appointed pursuant to the provisions of the amendatory Act of 1987 both shall be appointed to serve until the third Monday in January, 1992, or until their successors are appointed and qualified. Of the three municipal clerks serving as members of the Committee on the effective date of the amendatory Act of 1987, they shall determine by agreement or by lot one who shall continue to so serve until the third Monday in January 1989, a second who shall continue to so serve until the third Monday in January 1990, and a third who shall continue to so serve until the third Monday in January 1991; provided, that each shall serve until his or her successor is appointed and qualified. Each successor or any member appointed to the Committee as a municipal clerk shall be appointed to serve Municipal Clerks of Illinois By-Laws Page 7 of 9
Talk of the Towns - June, 2016 27 Proposed Bylaw Changes
for a four-year term expiring on the third Monday in January, or until his or her successor is appointed and qualified. Any vacancy occurring in the office of a Committee member appointed by the Governor, whether by death, resignation or otherwise, shall be filled by appointment by the Governor from a recommendation or recommendations made by the Executive Board of the Municipal Clerks of Illinois, in the same manner as original appointments. A member appointed to fill a vacancy shall serve for the remainder of the unexpired term or until his or her successor is appointed and qualified. In the event the Governor refuses to appoint a municipal clerk recommended by the Executive Board of the Municipal Clerks of Illinois to either a full term or, in cases of vacancy, to the remainder of an unexpired term on the Committee, such Executive Board shall promptly recommend one or more additional qualified persons to the Governor or such appointment. The terms of the three committee members designated by the Board of Trustees of the University of Illinois and serving on the effective date of the amendatory Act of 1987 shall terminate on that effective date, and the four ex-officio members designated pursuant to the provisions of this amendatory Act of 1987 shall be designated as follows: one representative of the University of Illinois designated by the Board of Trustees of that University; one representative of Southern Illinois University designated by the Board of Trustees of that University; one representative designated by the Board of Governors of State Colleges and Universities of the several universities and colleges under its governance; and one representative designated by the Board of Regents of the several regency Universities under its jurisdiction. The terms of the two ex-officio members designated as representatives of the Board of Governors of State Colleges and Universities and the Board of Regents shall terminate on the effective date of the amendatory Action of 995. The two ex-officio members whose terms are terminated by this amendatory Act of 1995 shall be replaced by seven additional ex-officio members, one representing the Board of Trustees of Chicago State University, one representing the Board of Trustees of Eastern Illinois University, one representing the Board of Trustees of Governors State University, one representing the Board of Trustees of Illinois State University, one representing the Board of Trustees of Northeastern Illinois University, one representing the Board of Trustees of Northern Illinois University, and one representing the Board of Trustees of Western Illinois University. The nine ex-officio members representing the public colleges and universities shall serve in an advisory capacity to the members appointed by the governor, and each such ex-officio member shall serve at the pleasure of the governing board designating them to membership on the committee. Members of the Committee shall serve without compensation Replaced with the following:
(65 ILCS 50/2) (from Ch. 144, par. 61.52) Sec. 2. There is created the Municipal Clerk Formatted: Default Paragraph Font, Font: Training Institute Committee composed of 5 municipal clerks or deputy clerks, appointedBookman Old Style, Font color: Black by the Governor as provided herein, and one ex-officio member designated by the governing board of any public college or university in this State at the request of the Executive Board of the Municipal Clerks of Illinois as a representative of public colleges and universities in this State. Each member appointed by the Governor after the effective date of this amendatory Act of 1987 shall be a certified municipal clerk recommended by the Executive Board of the Municipal Clerks of Illinois and serving as a municipal clerk at the time he or she is so recommended and appointed. Each successor of any member appointed to the Committee as a municipal clerk or deputy clerk shall be appointed to serve for a 4 year term expiring on the third Monday in January, or until his or her successor is appointed and qualified. Any vacancy occurring in the office of a Committee member appointed by the Governor, whether by death, resignation or otherwise, shall be filled by appointment by the Governor from a recommendation or recommendations made by the Executive Board of the Municipal Clerks of Illinois By-Laws Page 8 of 9
28 June, 2016 - Talk of the Towns Proposed Bylaw Changes
Municipal Clerks of Illinois, in the same manner as original appointments. A member appointed to fill a vacancy shall serve for the remainder of the unexpired term or until his or her successor is appointed and qualified. In the event the Governor refuses to appoint a municipal clerk or deputy clerk recommended by the Executive Board of the Municipal Clerks of Illinois to either a full term or, in cases of a vacancy, to the remainder of an unexpired term on the Committee, such Executive Board shall promptly recommend one or more additional qualified persons to the Governor for such appointment. The term of the ex-officio member may be designated by the governing board of any public college or university in this State at the request of the Executive Board of the Municipal Clerks of Illinois. The ex-officio member representing the public colleges and universities shall serve in an advisory capacity to the members appointed by the Governor, and such ex-officio member shall serve at the pleasure of the governing board designating them to membership on the Committee. Members of the Committee shall serve without compensation. (Source: P.A. 98-1118, eff. 1-1-15.)
Municipal Clerks of Illinois By-Laws Page 9 of 9
Talk of the Towns - June, 2016 29 Municipal Clerks of Illinois
NOTICE OF ELECTION
1) Executive Board Officers 2) District Directors 3) Institute Training Committee
NOTICE IS HEREBY GIVEN that in conjunction with the Annual Meeting of the Municipal Clerks of Illinois, an election will be held on Wednesday, October 12, 2016, at the Springfield Hilton in Springfield, Illinois, for the purpose of electing the Executive Board of the Municipal Clerks of Illinois (MCI), certain District Directors, and a member of the Institute Training Committee.
Specific offices to be elected are:
MCI President ...... (One 1-year term) MCI Vice President...... (One 1-year term) MCI Secretary ...... (One 1-year term) MCI Treasurer ...... (One 2-year term)
Director of MCI District 2 ...... (One 2-year term) Director of MCI District 4 ...... (One 2-year term) Director of MCI District 6 ...... (One 2-year term) Director of MCI District 8 ...... (One 2-year term)
Member of the Institute Training Committee ...... (One 4-year term)
Any member of the Municipal Clerks of Illinois wishing to apply for one of these elected positions may do so by completing the Municipal Clerks of Illinois Application Form. The application should be sent to Margo Gray, Chair of Elections Committee, at the address shown below. The applications must be postmarked no later than July 15, 2016. Due to publication limitations, faxed and/or e-mail applications will not be accepted. Questions may be addressed to:
Please return to: Deadline: Margo Gray MUST BE POSTMARKED BY JULY 15, 2016 MCI Elections Committee Chair No faxed applications accepted 10 North Water St. No E-mail applications accepted South Elgin, IL 60177
30 June, 2016 - Talk of the Towns Municipal Clerks of Illinois
APPLICATION
1) Executive Board Officers 2) District Directors 3) Institute Training Committee
For the position of ______Name______Municipality______County______District______City Hall Address______Phone ( ) ______Fax ( ) ______E-mail______Check One: City Clerk______Village Clerk_____ Clerk/Collector_____ Year Elected______Year Appointed____ Registered Clerk______CMC______Accepted into MMC Academy______MMC______(Year) (Year) (Year) (Year)
Other Municipal Experience______Member MCI? Yes No # Years ______Officer/Committee Member & Years______Member IIMC? Yes No # Years ______Officer/Committee Member & Years______Member Regional Clerks’ Association? Yes No Name______Offices held and years______Other professional associations/activities and years______Other job experience______Community Activities______
Talk of the Towns - June, 2016 31 MUNICIPAL CLERKS OF ILLINOIS 2016 ROOKIE OF THE YEAR
Purpose: The municipal clerk must be a duly elected or appointed municipal clerk of a municipality in the State of Illinois and be a current member of MCI in good standing.
Nominations: Nominations may be submitted by the applicant peers, staff from their municipality, other municipal officer or a fellow clerk.
Judging Standards: The Rookie of the Year Award will be chosen on the following Criteria: 1. City/Town/Village Clerk who has been in the profession for five years or less. 2. Performed an outstanding job in his/her community. 3. Resolved a difficult problem in his/her community. 4. Provided strong leadership during a crisis. 5. Brought new vitality and professionalism to his/her community. 6. Commitment & Involvement to the Municipal Clerks of Illinois.
Awards/Selection Committee: A selection committee of three impartial judges will review all nominations. Judges must have been a municipal clerk or deputy for at least two terms or eight years.
One previous recipient and two impartial judges will be selected by the current President of the Municipal Clerks of Illinois and approved by the Executive Board of the Municipal Clerks of Illinois.
In the event any judge is unable to complete his/her service and a replacement must be selected prior to the next meeting of the MCI Board of Directors, the replacement judge will be appointed by the President of the Municipal Clerks of Illinois.
In the event only one application is submitted, the following procedure shall be followed: The President of the Municipal Clerks of Illinois, in conjunction with two previous recipients shall review the application and may approve the award.
Presentation of the “Rookie of the Year” Award: This award will be presented annually at the MCI Annual Meeting by the current MCI President.
32 June, 2016 - Talk of the Towns MUNICIPAL CLERKS OF ILLINOIS 2016 ROOKIE OF THE YEAR AWARD
This award will be given to a City /Town/Village Clerk who has been in the profession for five years or less. The award is designed to recognize a new clerk who has done a particularly good job in a community and to encourage the clerk to stay in the profession. The clerk may have resolved a difficult problem, provided strong leadership during a crisis or brought new vitality and professionalism to a community. The clerk can be nominated by his or her peers, staff, citizens, or elected officials.
Nominee: ______Community:______
Number of years/months in service:______Prior Community(ies) if any:______
______
Brief description of outstanding job in community: ______
______
______
Description of difficult problem & solution: ______
______
Commitment & involvement to MCI: ______
______
Name of Nominator:______Relationship to Nominee______
Please provide additional information that would help the Awards Committee make a selection. Examples would include letters from others who support the nomination and newspaper clippings that reported on the project.
Please send nominations to MCI President Janet Gray, Village of Rantoul, 333 S. Tanner St, Rantoul, IL 61866 by September 9, 2016.
Talk of the Towns - June, 2016 33 MUNICIPAL CLERKS OF ILLINOIS ILION CRABEL MEMBER OF THE YEAR AWARD
Nominations are now being accepted for the 2016 Ilion Crabel Member of the Year Award.
Created in 1986, the Ilion Crabel Award was established to recognize a member of the Municipal Clerks of Illinois who has made a significant contribution to the objectives of MCI, the municipal clerk’s profession, the improvement of municipal government in Illinois and or the clerk’s own community or municipal government.
REQUIREMENTS:
The nominee must support the goals and philosophies outlined in the MCI Code of Ethics. The criterion includes length of service, strength and extent of participation in MCI, which includes participating as an MCI officer or district director, committee chair or member.
JUDGING STANDARDS:
1. Why should this nominee be selected? 2. Service/Contribution to MCI 3. Contribution to the profession of Municipal Clerk 4. Professional Development/Education/Training 5. Honors/Awards/Civic Involvement
NOMINATING PROCESS:
MCI members are encouraged to nominate a fellow Municipal Clerk who is currently a member of MCI. If there are no qualified nominees, the Award will not be presented.
Resume of Nominee and completed Nomination Form must be submitted to MCI President Janet Gray, Village of Rantoul, 333 S. Tanner, St., Rantoul, IL 61866 by September 9, 2016. The Nomination Form is available (under “Download Forms” at the MCI website – http://mci.iml.org/file.cfm?key=40834.
The 2016 Ilion Crabel Member of the Year Award will be announced at the MCI Annual Meeting held in Springfield, Illinois on October 12, 2016.
34 June, 2016 - Talk of the Towns The Illinois Municipal Treasurer’s Association Announces Their 2016 Annual Conference Please mark your calendar for this year’s Illinois Municipal Treasurers Annual Conference which will be held June 26, 27 & 28, 2016 at the Hilton Garden Inn in Champaign, IL. The IMTA conference is an educational opportunity that provides engaging speakers with timely and relevant topics that are important to today’s public finance professionals. The conference will provide plenty of opportunities to network with like minded-individuals. To register or for additional information, please contact the IMTA Association Coordinator, Peggy Brown at [email protected].
For further information, please contact Shari Grim Public Relations Committee Chair Deputy Treasurer City of Granite City 2000 Edison Ave, Room 2 Granite City, IL 62040 618-452-6207 [email protected]
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Talk of the Towns - June, 2016 35 2016 MCI COMMITTEES ANNUAL MEETING MINUTES Martha (Marty) Suhr VC Renee Gooderham, DC CO-CHAIR Stacey Briney, CC 200 Hill Street 109 E Olive St 220 W. Washington St. Poplar Grove, IL 61065-0001 Bloomington, IL 61702 Rushville, IL 62681 clerk@villageof poplargrove.com [email protected] [email protected] JoAnne E. Ragona, CC Liza Monson, CC CO-CHAIR Marie Rombouts, CC 1726 Holly Ave. 17 W. Main St. 212 Third Avenue Darien, IL 60561 Danville, IL 61832 Sterling, IL 61081 [email protected] [email protected] [email protected] Margo Gray, VC E-TRUNKLINE MASTER Eric Arduini, CC 10 N. Water Street CHAIR Brenda A Kern, VC 603 W. 10th St. South Elgin, IL 61077-1602 1 Park Drive Rock Falls, IL 61071-1937 [email protected] Shiloh, IL 62269-3631 [email protected] [email protected] Jinny Szymski, VC Karla Thomas, VC 31 W. Quincy Street ELECTIONS 5600 Hunter Drive Westmont, IL 60559 CHAIR Margo Gray, VC Richmond, IL 60071 [email protected] 10 N. Water Street [email protected] South Elgin, IL 61077-1602 Cathie Ward, CC [email protected] AUDIT COMMITTEE 115 E. Prairie CHAIR Susie Corbitt, CC Jerseyville, IL 62052 Stacey Briney, CC 115 S. Franklin Ave. [email protected] 220 W. Washington St. Polo, IL 61064 Rushville, IL 62681 [email protected] Nancy Bright [email protected] 400 S. Eagle St. Robert Burden, CC Naperville, IL 60540 Patty Burns, VC 100 Heart Bl [email protected] 31 S. Prospect Loves Park, IL 61111-4785 Roselle, IL 60172 [email protected] BYLAWS [email protected] CHAIR Liz Peerboom Marie Rombouts, DC 302 Willow St, PO Box 220 Sue E. McMillan, CC 212 Third Ave. Maple Park, IL 60151 111 S. Capitol Sterling, IL 61081-3932 [email protected] Pekin, IL 61554-3260 [email protected] [email protected] Mary Beth Hyde, VC Charlene Ruthe, VC 101 Green, PO Box 310 Pamela Noffsinger, VC 115 N. 3rd St Galena, IL 61036 515 S. Broadway Oregon, IL 61061-1410 [email protected] Coal City, IL 60416-1503 [email protected] [email protected] Janett Conner, VC ATHENIAN DIALOGUE PO Box 1154 Marie Rombouts, CC COORDINATOR Beecher, IL 60401-1154 212 Third Ave Kittie Kopitke, VC clerk@villageof beecher.org Sterling, IL 61081 301 E. Irving Park Rd [email protected] Streamwood, IL 60107-3000 JoAnne E. Ragona, CC [email protected] 1726 Holly Ave. Mary L. Scott, VC Darien, IL 60561 120 N. Walnut, PO Box 127 AWARDS/RETIREMENT [email protected] Stillman Valley, IL 61084 CHAIR Emily Larson, CC [email protected] 28 W. 701 Stafford PL Teresa Powell, VC Warrenville, IL 60555-0430 123 Madison Street EXHIBITOR/VENDOR [email protected] Oak Park, IL 60302 CHAIR Rita Jurgensmeyer, DC [email protected] 850 Franklin St Stacey Briney, CC Carlyle, IL 62231-1817 220 W. Washington St. Eric Arduini, CC [email protected] Rushville, IL 62681 603 W. 10th St. [email protected] Rock Falls, IL 61071-1937 Teri Crane VC [email protected] One East Hanover Susie Corbitt, CC New Baden, IL 62265-1807 115 S. Franklin Ave. Skip Bradshaw, CC [email protected] Polo, IL 61064 200 W. Douglas [email protected] Jacksonville, IL 62650-2012 [email protected] 36 June, 2016 - Talk of the Towns 2016 MCI COMMITTEES Exhibitor/Vendor continued Kelli Bennewitz, VC Deborah Muller, CC Tammy Beasley, RMC 55 W Tompkins/POBox 1387 520 Jackson Ave 1102 Tower Square Galesburg, IL 61402-1387 Charleston, IL 61920 Marion, IL 62959 [email protected] [email protected] [email protected] Emily Larson, CC NOTE: All members of FINANCE 28 W. 701 Stafford PL MCI are on the Legislative CHAIR Jenny Hayden, CMC Warrenville, IL 60555-0430 Committee 730 Maine Street [email protected] Quincy, IL 62301 MEMBERSHIP [email protected] Margo Gray, VC CHAIR Cheryl Aldis, TC 10 N. Water St PO Box 519 Patty Burns, VC South Elgin, IL 60177-1602 Cortland, IL 60112-0519 31 S. Prospect [email protected] [email protected] Roselle, IL 60172 [email protected] Rita Jurgensmeyer, DC Kari D Haas, CC 850 Franklin St 3 W. Main St Martha E Dankenbring, DC Carlyle, IL 62231-1817 Mascoutah, IL 62258-2030 210 W. Railroad/ PO Box 98 [email protected] [email protected] Earlville, IL 60518-0098 [email protected] Deborah Muller, CC Martha E Dankenbring, DC 520 Jackson Ave 210 W. Railroad/ PO Box 98 Marilyn Karr, VC Charleston, IL 61920 Earlville, IL 60518-0098 101 Schaumburg Ct. [email protected] [email protected] Schaumburg, IL 60193 [email protected] Mary Beth Hyde, VC Thomas Pavlik, CC 101 Green, PO Box 310 6700 W. 26th St. Stacey Briney, CC Galena, IL 61036 Berwyn, IL 60402-0701 220 W. Washington Street [email protected] [email protected] Rushville, IL 62681 [email protected] Stacey Briney, CC Pat Brown, CC 220 W. Washington Street 301 Walnut Street Deborah Muller, CC Rushville, IL 62681 Washington, IL 61571 520 Jackson Ave [email protected] [email protected] Charleston, IL 61920 [email protected] Julie Pasel, VC Liz Peerboom VC PO Box 202 302 Willow Street, PO Box 220 Julie Pasel, VC Aroma Park, IL 60910-0117 Maple Park, IL 60151 P.O. Box 202 [email protected] [email protected] Aroma Park, IL 60910 [email protected] Cathie Ward, CC Shauna Arco, CC 115 E. Prairie 401 Whitney Blvd., Pamela E. Whisler, VC Jerseyville, IL 62052 Belvidere, IL 61008 PO Box 5067 [email protected] [email protected] Godfrey, IL 62035-5067 [email protected] IML LIAISON Marie Rombouts, CC CHAIR Lori Mitchell, VC 212 Third Avenue FUNDRAISING 300 Roosevelt Road Sterling, IL 61081 CO CHAIR Eric Arduini, CC Machesney Park, IL 61115 [email protected] 603 W. 10th St. WHO’S CHAIR [email protected] Rock Falls, IL 61071-1937 NEWLETTER EDITOR/PUBLISHER [email protected] LEGISLATIVE COMMITTEE CHAIR Kari D Haas, CC CO CHAIR Lori Mitchell, VC 3 W. Main St CO CHAIR Martha E Dankenbring, DC 300 Machesney Road Mascoutah, IL 62258-2030 210 W. Railroad/ PO Box 98 Machesney Park, IL 61115-2495 [email protected] Earlville, IL 60518-0098 [email protected] [email protected] PIN/BADGE COMMITTEE CO CHAIR Brian “Petie” Ruch rd CHAIR Martha (Marty) Suhr, VC Martha (Marty) Suhr, VC 105 W. 3 Street 200 Hill Street 200 Hill Street Beardstown, IL 62618 Poplar Grove, IL 61065-0001 Poplar Grove, IL 61065-0001 [email protected] [email protected] [email protected] Bruce McKinneyCC th Margo Gray, VC 420 N 6 Street 10 N. Water St Rochelle, IL 61068-1802 South Elgin, IL 60177-1602 [email protected] Talk of the Towns - June, 2016 [email protected] 37 2016 MCI COMMITTEES Pin/Badge Committee continued Brenda A Kern, VC PROGRAM/EDUCATION Stacey Briney, CC 1 Park Drive COMMITTEE 220 W. Washington St. Shiloh, IL 62269-3631 CHAIR Lana Hediger, DC Rushville, IL 62681 [email protected] 1115 Broadway/PO Box 218 [email protected] Highland, IL 62219 Nancy Williams, DC [email protected] Rodney Greene, CC 101 E Third 2100 Ridge Avenue Alton, IL 62002-6239 Martha (Marty) Suhr, VC Evanston, IL 60201 [email protected] 200 Hill Street [email protected] Poplar Grove, IL 61065-0001 Debra Meadows, VC [email protected] JoAnn Murphy, DC 87 Galligan Road 40 Madison Gilberts, IL 60136 Kittie L Kopitke, VC Maywood, IL 60153 [email protected] 301 E. Irving Park Rd. [email protected] Streamwood, IL 60107-3000 Janet E. Gray, DC [email protected] PROFESSIONAL STATUS/MENTOR 333 S. Tanner COMMITTEE Rantoul, IL 61856-2919 Janett Conner, VC CHAIR Lori Mitchell, VC [email protected] PO Box 1154 300 Roosevelt Road Beecher, IL 60401-1154 Machesney Park, IL 61115 Thomas Pavlik, CC [email protected] [email protected] 6700 W. 26th St. Berwyn, IL 60402-0701 Virginia Hayden, CC Susie Corbitt, CC [email protected] 730 Maine 115 S. Franklin Ave Quincy, IL 62301-4056 Polo, IL 61064-1798 Jinny Szymski, VC [email protected] [email protected] 31 W. Quincy Street Westmont, IL 60559 Mary Beth Hyde, CC Kittie Kopitke, VC [email protected] 312-1/2 N. Main Street 301 E. Irving Park Rd Galena, IL 61036 Streamwood, IL 60107-3000 Karla Thomas, VC [email protected] [email protected] 5600 Hunter Drive Richmond, IL 60071 Betty Henneman, CC Mary T Boulds, CC [email protected] 505 Butler Place 101 E. Third Park Ridge, IL 60068 Alton, IL 62002-6239 Martha E Dankenbring, DC [email protected] [email protected] 210 W. Railroad/ PO Box 98 Earlville, IL 60518-0098 Timothy J Seeden, VC Maryanne Fair, DC [email protected] 925 Burlington Ave. 255 S. Lincoln Lisle, IL 60532-1898 O'Fallon, IL 62269-1415 Pat Brown, CC [email protected] [email protected] 301 Walnut Street Washington, IL 61571 Rodney Greene, CC Virginia Hayden, CC [email protected] 2100 Ridge Avenue 730 Maine Evanston, IL 60201 Quincy, IL 62301-4056 Skip Bradshaw, CC [email protected] [email protected] 200 W. Douglas Jacksonville, IL 62650-2012 Gloria Ludwig, CC Betty Henneman, CC [email protected] 1420 Miner Street 505 Butler Place Desplaines, IL 60016 Park Ridge, IL 60068 Teri Crane, VC [email protected] [email protected] One E Hanover New Baden, IL 62265-1807 Pamela E. Whisler, VC Lori Wilcox,CMC [email protected] PO Box 5067 1601 Chicago Road Godfrey, IL 62035-5067 Chicago Heights, IL 60411 Lucille Zucchero, VC [email protected] [email protected] One Friendship Plaza Addison, IL 60101-2786 Lori Wilcox,CMC Dorothy Jones, VC [email protected] 1601 Chicago Road 698 Burnham Dr Chicago Heights, IL 60411 University Park, IL 60466-2788 Gloria Ludwig, CC [email protected] [email protected] 1420 Miner Street Desplaines, IL 60016 [email protected]
38 June, 2016 - Talk of the Towns 2016 MCI COMMITTEES Program Committee continued Betty Henneman, CC ADHOC COMMITTEE (State Statutes) D’Lorah Catizone 505 Butler Place CHAIR Deborah Muller, CC 8652 W. 95th St. Park Ridge, IL 60068 520 Jackson Ave Hickory Hills, IL 60457 [email protected] Charleston, IL 61920 [email protected] [email protected] Rita Jurgensmeyer, DC PUBLICITY/PUBLIC RELATIONS 850 Franklin St Janet Gray, DC COMMITTEE Carlyle, IL 62231-1817 333 S. Tanner Street CHAIR Jinny Szymski, VC [email protected] Rantoul, IL 61856 31 W. Quincy [email protected] Westmont, IL 60559 Karla Thomas, VC [email protected] 5600 Hunter Drive Eric Arduini, CC Richmond, IL 60071 603 W. 10th St. Debra Meadows, VC [email protected] Rock Falls, IL 61071-1937 87 Galligan Road [email protected] Gilberts, IL 60136 Thomas Pavlik, CC [email protected] 6700 W. 26th St. Virginia Hayden, CC Berwyn, IL 60402-0701 730 Maine Timothy J. Seedin, VC [email protected] Quincy, IL 62301-4056 925 Burlington Ave. [email protected] Lisle, IL 60532-1898 Teri Raney, VC [email protected] 12409 S. Throop Brian “Petie” Ruch Calumet Park, IL 60827 105 W. 3rd Street Jane M. Quinlan, VC [email protected] Beardstown, IL 62618 9446 S. Raymond [email protected] Oak Lawn, IL 60453-2449 TECHNOLOGY/RECORDS [email protected] MANAGEMENT/WEBSITE Kittie Kopitke, VC DEVELOPMENT COMMITTEE 301 E. Irving Park Rd Donna Tady, DC CO-CHAIR Kelli Bennewitz, CC Streamwood, IL 60107-3000 222 East 9th Street 55 W Tompkins/PO Box 1387 [email protected] Lockport, IL 60441 Galesburg, IL 61402-1387 [email protected] [email protected] Betty Henneman, CC 505 Butler Place REDISTRICTING COMMITTEE CO-CHAIR Teri Crane, VC Park Ridge, IL 60068 CHAIR Robert Burden, CC One E Hanover [email protected] 100 Heart Bl. New Baden, IL 62265-1807 Loves Park, IL 61111-4785 [email protected] ADHOC COMMITTEE (SOP MCI) [email protected] CHAIR Lana Hediger DC, Kari D Haas, CC 1115 Broadway/PO Box 218 Mary T Boulds, CC 3 W. Main St Highland, IL 62219 101 E. Third Mascoutah, IL 62258-2030 [email protected] Alton, IL 62002-6239 [email protected] [email protected] Members to be Identified Ericka Gillenwater, DC JoAnn Murphy, DC 55 W Tompkins/PO Box 1387 40 Madison Galesburg, IL 61402-1387 Maywood, IL 60153 [email protected] [email protected] Brenda A Kern, VC REGISTERED MUNICIPAL CLERK 1 Park Drive CHAIR Pam Whisler, VC Shiloh, IL 62269-3631 PO Box 5067 [email protected] Godfrey, IL 62035-5067 [email protected] Donna Tady, DC 222 East 9th Street SCHOLARSHIP COMMITTEE Lockport, IL 60441 CHAIR Lana Hediger, DC [email protected] 1115 Broadway/PO Box 218 Highland, IL 62219 WEBMASTER [email protected] CHAIR Kari Haas, CC 3 W. Main Street Martha E Dankenbring, DC Mascoutah, IL 62258-2030 210 W. Railroad/ PO Box 98 [email protected] Earlville, IL 60518-0098 [email protected] Talk of the Towns - June, 2016 39 municode The nation’s leading legal publisher.
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Talk of the Towns - June, 2016 41 DISTRICT 1 REPORT District 2 Report cont. Thinking ahead to summer, Dee Catizone (District I), Karla D'Lorah Catizone, MMC Thomas (District III) and I have been working hard on the Hickory Hills Summer Seminar and Kittie Kopitke has secured Chuck (708) 598-4800 Tokar to lead the Athenian Dialogue. Please look at the [email protected] Registration Form in this issue to see the great line-up of speakers we have for you.
As I write this, I have just returned If you are planning take public transit, you can use the from the Spring Seminar and Board Marriott link to Metra’s BNSF Railway schedule from th meetings in Fairview Heights. The Chicago’s Union Station to Naperville’s station at 5 D hotel was wonderful and the seminar was excellent. I Avenue and Washington Street. http://www.marriott.com/ would especially like to thank Teri Crane, Tammy Beasley hotels/maps/travel/chimn-chicago-marriott-naperville/ and Skip Bradshaw for all of their hard work on the I Seminar. Amtrak also has trains from Chicago’s Union Station to Naperville. It lists the same Naperville station as (NPV) th S The Mentor Committee me in Fairview Heights and 105 E. Fourth Ave. corner of 4 Avenue & Ellsworth. reviewed the documents needed for an updated booklet. https://tickets.amtrak.com/itd/amtrak
T District 1 has increased membership but some are still not The Marriott has a free shuttle within two miles of the hotel, members of MCI. This is an important resource for clerks call the Marriott (630-505-4900) to arrange pickup from the R so if you haven’t joined MCI, please check into it. train station. I Districts 1, 2 and 3 will be hosting the Summer Seminar Naperville is beautiful in the summer and a good place to be on July 14, 15, and 16, 2016 in Naperville. If you are a tourist. We hope you will join us for the seminar and take thinking of attending, please do! These Seminars are a some time to visit the downtown. On Thursday night, you C great educational experience and networking is a bonus. If will have a choice between taking advantage of one of the T you have never attended a Seminar before now is the time. shopping areas or attending the free Concert in Central Park. Looking forward to seeing you in Naperville in July! If you are interested in going to the Concert in Central Park on Thursday, please bring a lawn chair. There is some seat- ing but it gets taken by the early birds. If you plan to come DISTRICT 2 REPORT to the concert email me at [email protected]. R Nancy Bright The concert starts at 7:30 p.m. Meet at the Gazebo in Naperville the park by 7:00 p.m. to stake out a spot. There are free E (630) 420-6048 public parking garages available at Van Buren Parking brightn@naperville,il.us Facility or the Central Parking Facility at Jefferson Street. P http://www.naperville.il.us/emplibrary/dna_nm_shopping_ map09_f4.pdf O Happy spring! This is traditionally a time of new beginnings. That is Hope to see you this summer! true for our local Clerks’ organizations as well. Good R luck to the Clerks who are committing their time to local T leadership. In May, the Municipal Clerks’ Association of North and Northwest Suburbs, Cook County will be ratifying their S slate of officers: Gloria Ludwig (Des Plaines) – President, Lisa Angell (Mt. Prospect) - VP Programming, Katie Murphy (Forest Park) – VP Membership, Vanessa Moritz (Forest Park) – Secretary, and Patty Burns (Roselle) – Treasurer.
In June, The Municipal Clerks of DuPage County will be ratifying their slate of officers: JoAnne Ragona (Darien) – President, Sharon Barrett-Hagen (Wheaton) – Vice President, Cindy Stuchl (Willowbrook) – Secretary, and Kathy Vonachen (Oakbrook) – Treasurer. 42 June, 2016 - Talk of the Towns DISTRICT 3 REPORT DISTRICT 4 REPORT Karla Thomas Martha Dankenbring, Richmond MMC (815) 678-4040 Earlville [email protected] (815) 246-9588 [email protected]
Nancy Bright (District 2 Director), I really enjoy seeing all of the D’Lorah Catizone (District different communities where our 1 Director) and I have been busy seminars are hosted. Thank you Skip, working on preparing for the Summer MCI Seminar Tammy and Teri for doing a wonderful job on the Spring which will be held in Naperville on July 14th, 15th and Seminar held in Fairview Heights. Great accommodations D 16th at the Chicago Marriott Naperville. We have a wide and great Seminar! selection of speakers, which I think everyone will enjoy. Registration forms for this seminar can be found in this Last time I reported on the suggestion by our presenter I issue of the “Talk of the Town”. I hope everyone can make Joe Cluchey to establish a “mutual aid” system for Clerks the seminar and enjoy all that Naperville has to offer in the during Emergency Response/Management situations. S way of entertainment and restaurants. Understandably many felt that this would be a good thing to pursue and our President Janet Gray has formed a Please make sure that your dues have been paid by committee to begin the process. Thank you to those who T accessing the MCI website at http://mci.iml.org. This have taken on this project. There is always something website also offers other information that can assist new to learn or implement to help each other and the R Clerks, take a look if you haven’t had the opportunity. communities we serve. I sincerely hope that the “mutual aid system” will not be used very often but it will give us I If any of the Clerk’s in my district has any questions or all a measure of comfort to know that this support system concerns, please don’t hesitate to contact me. is out there when it is needed. C I hope everyone has been able to get out and enjoy the Never underestimate the power of connections. From beautiful weather we have been experiencing. Have a the international to the local level it only takes a phone T WONDERFUL summer and I hope to see you all at the call, e-mail, text or the MCI trunkline, to reach out to Summer Seminar! fellow clerks. Clerks are there for support, resources, friendship and any type of assistance needed by a fellow clerk. Get connected and reap the many benefits of your membership. R Hope to see you soon. E P O DISTRICT 5 REPORT Marie Rambouts, MMC R Sterling (815) 632-6630 T [email protected] Service and leadership go hand in hand. Working with S Clerks on these seminars is a great reminder of the leaders Fairview Heights was another we have. Everyone jumps in to make the load lighter. great seminar. “If Service is beneath you, Leadership is beyond Please pass the word to your neighboring clerks what MCI you”. That is what has stuck with me since that seminar. can do for them and their communities. It’s always great to It is a great reminder that most of our jobs relate back to put a question out to your fellow clerks and get a variety of service. It’s how we deliver that service that matters to answers to work with. the communities that we serve. We prove that leadership on a daily basis by finding the answers our citizens need. Look forward to seeing everyone in Naperville in July.
Talk of the Towns - June, 2016 43 DISTRICT 6 REPORT DISTRICT 7 REPORT Lisa Monson, CMC Skip Bradshaw, RMC Danville Jacksonville (217) 431-2304 (217) 479-4613 [email protected] [email protected]
It was good to see so many clerks To all the Village Clerks, City Clerks attend the spring seminar in and Deputy Clerks in District VII: Fairview Heights. I really enjoyed Please join MCI!! You will not be the presenters from Vertical Performance, Inc. who spoke disappointed. Every quarter you will have an opportunity to D on leadership. I also attended my first Athenian Dialogue visit with all Clerks across the great State of Illinois! Listen, and found it to be very insightful. learn and get informed. Be a better clerk! Enjoy the benefits I of the expertise of the many clerks who have been doing I would like to invite everyone to visit the Vermilion their job for many years. County area over the summer. There are 15,000 acres of S parkland which include hunting, fishing, biking, boating, OK! I’m off that bandwagon!! Seriously, I have not been camping, backpacking, and excellent wildlife viewing. involved in a better organization ever. Come join us at our T The 18th Annual Summer Sounds Concert Series and next seminar in Naperville. AMBUCS Friday Night Light Concert Series will both take place in downtown Danville every Friday night Lastly, thanks to Tammy Beasley and Teri Crane for a R starting May 27th. There are some great bands who come wonderful seminar in Fairview Heights. The speakers were to play at Temple Plaza in Danville and we would love to just great. Thanks for covering for me. I share them with you. If you like baseball, we have the Danville Dans Baseball team which consists of college C players from across the county who travel to historic Danville Stadium to play in a wooden-bat league. DISTRICT 8 REPORT T Also, after a 15 year absence, balloons will once again fly Tammy Beasley, RMC over the Vermilion County countryside as the Balloons Marion Over Vermilion event will be taking place at the Vermilion Regional Airport, 22633 N. Bowman Avenue, Danville on (618) 997-6281 Friday, July 15th and Saturday, July 16th, 2016. The event [email protected] R will feature thirty hot air balloons launching and tethering, as well as mass ascents, fly ins and balloon glows. E I would like to thank all of the clerks who attended the Spring Seminar in If you are not a member of MCI, I encourage you to Fairview Heights. We had a great group in attendance. become a member and take advantage of the networking P Thanks to my co-hosts, Teri Crane and Skip Bradshaw for and educational opportunities that membership provides. all of their hard work and patience in putting it all together. Have a wonderful summer! O Thanks also to MCI President Janet Gray for creating the list of seminar topics that have been used for the last several years. Fortunately for us, this was created while we were R still in the planning phase and proved to be a very useful tool. It was very helpful to know which subjects had already T been presented so that we could find speakers that wouldn’t S repeat those topics. For those of you who attended the Winter Seminar in Bloomington, you are familiar with Joe Cluchey’s presentation, Your Worst Day Ever and his suggestion that MCI develop mutual aid agreements between clerks similar to those in place for police, fire and public works departments. During our board meeting at Fairview Heights, President Gray announced the creation of a Committee to Develop a Mutual Aid Agreement for Clerks. I look forward to serving on that committee with Pat Brown, Teri D’Amato, Lana Hediger and Lisa Monson.
44 June, 2016 - Talk of the Towns District 8 Report cont. DISTRICT 9 REPORT I’m sure you have heard the old saying, “membership has its Teri Crane, CMC privileges”. That holds true for membership in MCI. As a member of MCI, you reap many benefits from a relatively New Baden small investment. MCI offers numerous resources for mem- (618) 588-3813 ber clerks to use in getting the job done. Talk of the Towns is [email protected] published quarterly and is a great resource providing a wealth of information to keep clerks up to date on what is happening Summer is here! Time for in MCI. Everything from membership information, scholar- outdoor festivals and parades, ship applications, seminar registration forms, upcoming edu- baseball games at the ball park cational opportunities, pending legislation, fundraising efforts, (GO CARDS!!) and vacations with the family. committees, member contact information and the like can be found here. If you prefer to view this information online, you A huge thanks to everyone who attended the Spring can always visit the website, http://mci.iml.org. Membership D Seminar on April 22 in Fairview Heights! I hope also allows access to the message board, the trunkline, giving everyone enjoyed the speakers and the overall seminar. clerks an opportunity to communicate with other clerks from I was stressing over the speakers (that is the hardest part I around the state. These are all “privileges” that come with of putting on a seminar), but I heard nothing but positive membership in MCI. Clerks, I ask you to please share this reviews. Thanks to Skip Bradshaw of Jackson and S information with clerks you know who are not members so Tammy Beasley of Marion for their help in co-hosting they, too, may utilize the benefits of membership in MCI. this event. T In District 8, we have two regional clerks’ organizations, The On June 15, the Southwestern Illinois Municipal Clerks South East Central Illinois Clerk’s Treasurer’s Association and Association (SWIMCA) will be meeting in Waterloo, R The Southern Illinois Municipal Clerks. Contact information this is a Wednesday, which is a change from the typical for each of these organizations is located in the back of the third Thursday. If you did not receive an invite and Talk of the Towns. I would like to attend, please let me know, I will be happy to assist in getting the information to you. SWIMCA The South East Central Illinois Clerk’s Treasurer’s Association meets three (3) times a year (March, June & November) C met on March 10th in Dieterich, Illinois. Lisa Teichmiller with in various communities in our region. Effingham County CEO and Cheryl Mitchell with Midland T Institute for Entrepreneurship were the guest speakers. Their This edition of the Talk of the Town contains the next meeting will be in Charleston on June 9th where they will scholarship application for MCI Institute and Academy. be electing officers for the coming year. Thanks to SECICTA These scholarships are made available through the President Rosetta “Rosie” York for providing me with this fundraising efforts of the wonderful Illinois Clerks. In information. the last few years, every clerk who has applied will R receive some sort of scholarship. All you need to do is The Southern Illinois Municipal Clerks met February 17th in apply! McLeansboro. The next meeting will be May 18th in Orient E and will be hosted by City Clerk Carolyn Williford. To my Clerks in District 9, I hope you will contact me if you need anything. If you are unsure of your district, P Don’t forget to mark your calendars for Summer Seminar, remember to check the map at the back of the Talk of July 15, 2016 at the Chicago Marriott in Naperville hosted by the Towns! O Districts 1, 2 and 3. The Athenian Dialogue will be held on Saturday, July 16, 2016. The details and registration forms are Have a GREAT summer! in this issue or on the website, http://mci.iml.org. I attended R my first Athenian Dialogue at Fairview Heights and it was fantastic. If you have never attended one, I would encourage T you to do so. I hope to see you there!
District 8 Clerks please don’t hesitate to contact me if I may S be of assistance to you.
Talk of the Towns - June, 2016 45 N.I.M.C.A News Lori J. Mitchell, Reporter Are your FOIA requests piling up? Village Clerk of Machesney Park 815-877-5432 [email protected]
The April NIMCA Meeting was hosted by Marie Rombouts, Sterling and Melanie Schroeder, Morrison at the Wagon Wheel in Sterling. It was an evening meeting designed in an effort to attract clerks who find it difficult to get away from the office during the day. The gathering was a huge success and plans are being made to offer an evening meeting on a regular basis in the future.
NIMCA’s Summer Seminar Scholarship recipients were announced. Congratulations to Melanie Schroeder, Morrison and Mary Beth Hyde, Galena. Kim Tatu, Burlington and Marty Suhr, Poplar Grove were chosen as the alternates. Congratulations to the recipients!
NIMCA Members are looking forward to our next gathering on June 29, 2016 in Hampshire! Search your documents by content in seconds Redact and print/email documents to requester
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Talk of the Towns - June, 2016 49 WHAT DISTRICT AM I IN? Locate Your County to Find Your District Number
Adams - District 7 Kane - District 4 Alexander - District 9 Sangamon - District 7 Bond - District 7 Kankakee - District 4 Winnebago Boone - District 3 Schuyler - District 7 Jo Daviess Stephenson Boone McHenryLake Brown - District 7 Kendall - District 4 3 Bureau - District 5 Scott - District 7 Calhoun - District 7 Knox - District 5 Carroll Ogle Cook Carroll - District 5 Shelby - District 8 Kane 2 Cass - District 7 Lake - District 3 DeKalb Du Page Champaign - District 6 St. Clair - District 9 Cook Christian - District 7 LaSalle - District 4 Whiteside Lee Clark - District 8 Stark - District 5 Kendall 1 Clay - District 8 Lawrence - District 8 Will Clinton - District 9 Stephenson - District 3 LaSalle Rock Island Henry Bureau Coles - District 8 Lee - District 5 Grundy Cook - District 1 Tazewell - District 6 4 Mercer 5 (So. Of Roosevelt Rd.) Livingston - District 6 Putnam Kankakee Stark Cook - District 2 Union - District 9 Marshall (No. of Roosevelt Rd.) Logan - District 5 Knox Warren Livingston Crawford - District 8 Vermillion - District 6 Woodford Cumberland - District 8 Macon - District 6 Henderson Peoria Iroquois DeKalb - District 4 Wabash - District 8 DeWitt - District 6 Macoupin - District 7 Tazewell Ford Douglas - District 8 Warren - District 5 McDonough Fulton McLean 6 DuPage - District 2 Madison - District 9 Hancock Edgar - District 8 Washington - District 9 Mason Champaign Logan Dewitt Edwards - District 8 Marion - District 8 Schuyler Vermilion Effingham - District 8 Wayne - District 8 Menard Piatt Fayette - District 8 Marshall - District 5 Adams Cass Ford - District 6 White - District 8 Brown Macon Douglas Menard - District 7 Mason - District 7 Morgan Sangamon Franklin - District 8 Whiteside - District 5 Edgar Scott Moultrie Pike Mercer - District 5 Massac - District 9 7 Christian Coles Fulton - District 5 Will - District 4 Monroe - District 9 McDonough - District 5 Greene Shelby Macoupin Montgomery Clark Gallatin - District 8 Williamson - District 8 Cmbrlnd Montgomery - District 7 McHenry - District 3 Greene - District 7 Winnebago - District 3 Effingham Calhou n Jersey Morgan - District 7 McLean - District 6 Fayette Jasper Crawford Grundy - District 4 Woodford - District 6 Bond 8 Moultrie - District 8 Madison Clay Hamilton - District 8 Lawrence Ogle - District 5 Marion Richland Clinton Hancock - District 7 St. Clair
s Wabash Peoria - District 5 Wayne Hardin - District 8 Washington 9 Jefferson Perry - District 9 Monroe Edward Henderson - District 5 Randolph Perry White Piatt - District 6 Hamilton Henry - District 5 Franklin Pike - District 7 Gallatin Iroquois - District 6 Jackson Saline Pope - District 8 Williamson Jackson - District 9 Hardin Pulaski - District 9 Union Johnson Pope Jasper - District 8 Putnam - District 5 Al exand Jefferson - District 8 Pulaski Massac Randolph - District 9 er Jersey - District 7 Richland - District 8 JoDavies - District 5 Rock Island - District 5 Johnson - District 9 Saline - District 8
50 June, 2016 - Talk of the Towns MCI REGIONAL CLERKS ORGANIZATIONS Central Illinois Municipal Clerks Municipal Clerks of Will-Grundy County Organization (CIMCO) (Established 1994) (Established 1988) Janett Conner, President, Beecher Ericka Gillenwater, President, Galesburg Meetings: Second Thursday in Feb., May, Meetings: Second Wednesday of December, Aug & Nov. February, April, June, August and October. (708) 946-2261 Call for time: (309) 345-3611 North/Northwestern Cook County Clerks Kankakee County Clerks Organization Association (Established 2007) (Established 1965) Teresa Richert, President, Bradley Gloria Ludwig, President, Des Plaines Meetings: 11:30 Lunch Meetings on Second Meetings: January, March, May, September and Thursday of January, March, May, July, November September and November (847) 391-5311 (815) 932-2125 Northwestern Illinois Municipal Clerks Municipal Clerks’ Association of South & Association (NIMCA) West Suburbs of Cook County (Established 1982) (Established 1964) Meg Zuravel, President, Freeport Jane Quinlan, President, Oak Lawn Meetings: First Wednesday/December; Fourth Meetings: First Thursday each month – Lunch: Wednesday/February, April, June, August, Jan., Feb., Nov.; Other meetings in evening. October. (708) 499-7328 (815) 235-8203
Municipal Clerks of DuPage County Southeast Central Illinois Clerk’s (Established 1967) Treasurer’s Association Patty Burns, President, Roselle (Established 1996) Meetings: First Wednesday of each month Rosie York, President, Newton except June, July, August and January. Meetings: Second Thursday of March June, (630) 671-2802 September and December. (618) 783-8451
Municipal Clerks of Lake County (Established 1972) Southwestern Illinois Municipal Clerks Nancy Steen, President, Round Lake Beach Association (847) 740-6026 (Established 1997) Dallas Cook, President, Belleville Meetings: Third Thursday of March, June, and Southern Illinois Municipal Clerks November. (Established 2012) (618) 355-8610 Tammy Beasley, President, Marion Meetings: Third or Fourth Wednesday of February, May, August, and November (618) 997-6281
Talk of the Towns - June, 2016 51 of the Talk Towns PRESORTED STANDARD Municipal Clerks of Illinois Magazine U.S. POSTAGE PAID c/o City of Mascoutah Effingham, IL Kari D. Haas, MMC PERMIT NO. 683 3 West Main Street Mascoutah, IL 62258
Calendar of Events MUNICIPAL CLERKS OF ILLINOIS SEMINAR DATES
July 14-16, 2016...... MCI Summer Seminar...... Naperville, IL
September 22-24, 2016...... IML Annual Conference...... Chicago, IL
October 9-14, 2016...... MCI Institute & Academy...... Springfield, IL
FUTURE IIMC CONFERENCES
May 21-24, 2017...... 71st Annual Conference...... Montreal, Quebec
May 20-23, 2018...... 72nd Annual Conference...... Norfolk, VA
May 19-22, 2019...... 73rd Annual Conference...... Birmingham, AL
May 17-20, 2020...... 74th Annual Conference...... St. Louis, MO