Talk of the Towns The Municipal Clerks of Illinois Magazine Volume 33, Number 3 “Clerks Make It Work” June, 2016 IML Lobby Day Clerks pose for a picture during IML Lobby Day with Governor Rauner who presented MCI with Proclamation proclaiming May 1-7, 2016 as Municipal Clerks Week In This Issue . Membership Dues Bylaw Change Page 7 MCI Summer Seminar July 14-15, 2016 Page 11 MCI Scholarship Pictured above: Frank Lesko, Bruce McKinney, Gloria Ludwig, Cheryl "Cookie" Aldis, Application MCI President Janet Gray, Governor Rauner, MCI Past President Lori Mitchell, Janeet Conner, Lori Wilcox and her daughter Taylor Iverson Pages 18-19 Notice of Special Membership Meeting Page 20 Proposed Bylaw Changes See pages 21-29 for more information Municipal Clerks of Illinois - 1965 - 2016 MUNICIPAL CLERKS OF ILLINOIS 2015-16 OFFICERS & DISTRICT DIRECTORS President Janet Gray, MMC 217-892-6802 333 S. Tanner St. Fax 217-892-5501 Rantoul, IL 61856 [email protected] Vice President Lana Hediger, CMC 618-654-9891 1115 Broadway, PO Box 218 Fax 618-654-4768 Highland, IL 62249-0218 [email protected] Secretary Elizabeth "Liz" Peerboom, CMC 815-827-3309 302 Willow St., PO Box 220 Fax 815-827-4040 Maple Park, IL 60151 [email protected] Treasurer Jenny Hayden, CMC 217-228-4510 730 Maine St. Fax 217-228-4546 Quincy, IL 62301 [email protected] Immediate Past President Lori Mitchell, MMC 815-877-5432 300 Roosevelt Rd Fax 815-637-7557 Machesney Park, IL 61115-2495 [email protected] District 1 Director D'Lorah Catizone, MMC 708-598-4800 8652 W. 95th St. Fax 708-430-6245 Hickory Hills, IL 60457-1700 [email protected] District 2 Director Nancy Bright 630-420-6048 400 S. Eagle St. Fax 630-305-4466 Naperville, IL 60540 [email protected] District 3 Director Karla Thomas 815-678-4040 5600 Hunter Dr. Fax 815-678-2403 Richmond, IL 60071 [email protected] District 4 Director Martha Dankenbring, MMC 815-246-9588 210 W. Railroad Fax 815-246-9599 Earlville, IL 60518-0098 [email protected] District 5 Director Marie Rombouts, MMC 815-632-6630 212 Third Ave. Fax 815-632-6672 Sterling, IL 61801 [email protected] District 6 Director Lisa Monson, CMC 217-431-2304 17 W. Main St. Fax 217-431-2202 Danville, IL 61832 [email protected] District 7 Director Skip Bradshaw, RMC 217-479-4613 200 W Douglas Fax 217-479-0452 Jacksonville, IL 62650-2012 [email protected] District 8 Director Tammy Beasley, RMC 618-997-6281 1102 Tower Square Fax 618-997-2028 Marion, IL 62959 [email protected] District 9 Director Teri Crane, CMC 618-588-3813 One E Hanover Fax 618-588-7105 New Baden, IL 62265-1807 [email protected] 2 June, 2016 - Talk of the Towns Table of Contents Officers and Directors, 2015-2016 ................................... 2 Officer & Committee Reports President’s Report, Janet Gray ................................... 4 Vice President's Report, Lana Hediger ....................... 5 Secretary's Report, Elizabeth Peerboom ..................... 5 Past President's Report, Lori Mitchell ......................... 6 Treasurer's Report, Jenny Hayden ............................... 6 Membership Committee, Cheryl Aldis ........................ 7 Institute Training Committee, Marilyn Karr ............... 8 MCI Legislative Committee, Lori Mitchell ................. 9 Fundraising Committee and Daily Drawing Article, Martha Dankenbring ....................................... 10 MCI Summer Seminar Registration Form .......................11 MCI Membership Application ......................................... 12 MCI Committee Application ........................................... 13 Athenian Leadership Society Dialogue Information and Registration Form ...................... 14-15 MCI Website: http://mci.iml.org Recognition: New Clerks and Advancements ................ 16 Webmaster: Kari Haas, MMC MCI Mentor Program ...................................................... 17 [email protected] MCI Bertha Elanor Rohrbach Scholarship Application............................................................ 18-19 Change of Name or Address? Notice of Special Membership Meeting .......................... 20 Contact the Membership Proposed Bylaw Changes ........................................... 21-29 Chairman: Notice of Election ............................................................ 30 Cheryl Aldis, CMC Election Application ........................................................ 31 Phone (815) 756-3030 Fax (815) 756-4583 MCI Rookie of the Year Award Information .............. 32-33 Email [email protected] MCI Ilion Crabel Member of the Year Award Information ..................................................... 34 Newsletter Editor / Publisher: IMTA Annual Conference Information ........................... 35 Kari D. Haas, MMC MCI Committees List ................................................. 36-39 3 West Main Street Mascoutah, IL 62258 District Reports Phone (618) 566-2964 District 1, D'Lorah Catizone ..................................... 42 Fax (618) 566-4897 District 2, Nancy Bright ............................................. 42 District 3, Karla Thomas ........................................... 43 District 4, Martha Dankenbring ................................ 43 Please e-mail reports, articles, and ads to: District 5, Marie Rombouts ....................................... 43 District 6, Lisa Monson ............................................. 44 [email protected] District 7, Skip Bradshaw .......................................... 44 District 8, Tammy Beasley .................................... 44-45 Deadline for Next Edition: District 9, Teri Crane ................................................. 45 August 5, 2016 NIMCA News .................................................................. 46 What District am I in? County/District Map .................. 50 Regional Clerk's Organizations ....................................... 51 Calendar of Events ............................................ Back Cover Talk of the Towns - June, 2016 3 President's Report Janet Gray, MMC Rantoul (217) 892-6802 [email protected] It is so good to finally have some warm weather where There will be another Special Membership Meeting in we can get outside more. But unfortunately spring in Naperville on July 15 at noon. The By-law Committee Illinois usually brings storms. At the January seminar Joy is proposing additional changes that will make all Clerks Cluchey urged MCI to develop a mutual aid agreement voting members. This will eliminate the need for a proxy so we could respond quickly to help each other when for Deputy Clerks to be able to serve as Directors or needed. Pat Brown from Washington and Terri D’Amato Officers. The proposed changes are in this issue. Deputy from Kirkland know firsthand the challenges after a Clerks – you will need a proxy if you wish to vote at the disaster. Tammy Beasley is going to Chair a committee special meeting. that includes Pat and Terri along with Lisa Monson from Danville and Lana Hediger from Highland. They will Congratulations to Martha Dankenbring and the Finance develop an agreement that we can take to our Boards. Committee as well as every Clerk that sold or bought 2016 Calendar Raffle tickets. We finally made the $15,000 May 4 was Lobby Day in Springfield and the IML profit goal that Martha set. I’m not sure what the next goal hosted a briefing on several bills before the legislature. is but I am sure that Martha has one in mind. Tickets will I always feel good when I take information back to my be available at the July meeting. Administrator or Comptroller about a bill that they were unaware of. It just shows that Clerks keep up on all things Congratulations are also in order for Kimberly Leese, that affect their community. Savoy for obtaining her CMC. In addition we have two new Registered Clerks: Linda Gould, Hillside and Lori While in Springfield several Clerks met with Governor Lewis, Deer Creek. Good work ladies! Rauner who presented us with a Proclamation for National Clerk’s Week. We appreciated the brief time we had with We had another great dialogue in Fairview Heights. Kerry him and he expressed his thanks for all Clerks do to serve Bush from Colorado flew, getting away from the snow, to their communities. be our facilitator. Chuck Tokar is conducting a dialogue on Walt Disney in Naperville. If you love reading and MCI now has AV equipment available for use at seminars discussing books you would like the dialogues. and dialogues. Kittie Kopitke suggested purchasing the equipment and volunteered to be the keeper, transporting it One of the things I enjoy most about MCI is getting to to the seminars. This will save the money at the seminars. know Clerks from all over the state. That is one of the reason we are having the Meet and Greet, Networking At the Special Member meeting on April 22 the membership time, whatever you want to call it at the seminars. We will approved several changes in the By-laws. More and more have a meeting room in Naperville so there will be lots of communities have part-time clerks and the deputy clerk space for everyone to drop by. See you there. is the full time person in the office. One of the changes clarified the definition of a voting member. Another was to change the Treasurer’s term to a two year term and allowing them to serve two terms, the sane as the other officers, for a total of four years. It takes several months to understand the Treasurer’s duties and this