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G U I D E L I N E S FOR THE COORDINATION OF EVENTS ON THE SWAN AND CANNING RIVERS SWAN RIVER RACING COMMITTEE SRRC Guidelines Page 1 of 26 November 2012 CONTENTS PAGE NO. HISTORICAL BACKGROUND 4 1.0 GUIDELINES 1.1 AIMS 5 1.2 AUTHORITY 5 1.3 POWERS 5 1.4 LIMITATIONS 5 1.5 DUTIES 5 1.6 COMPOSITION 6 1.7 REPRESENTATION 6 1.8 MEMBERS 6 1.9 MEETINGS 6 1.10 VOTING 6 2.0 EVENT COORDINATION 2.1 DEFINITIONS 7 2.2 ABBREVIATIONS 7 2.3 SEASONS 8 2.4 RESTRICTIONS 9 2.5 CHAMPIONSHIP PERIODS 10 2.6 TIME BLOCKS 10 2.7 TIME LIMITS 10 3.0 APPLICATION PROCEDURE 3.1 APPLICATION 11 3.2 ANNUAL EVENTS 11 3.3 APPLICANTS 11 3.4 FORMAT 11 3.5 CLOSING DATES 12 3.6 APPROVALS 12 3.7 EVENTS PROGRAM 12 3.8 WA AQUATIC COUNCIL 12 3.9 ADVICE TO CLUBS 13 4.0 COURSES AND CLUB MARKS 4.1 COURSES 13 4.2 NEW COURSES 13 4.3 ROUNDINGS 14 4.4 LIST OF MARKS 14 4.5 CLUB MARKS 14 4.6 BUOY DESIGN 14 4.7 INSURANCE 15 4.8 OTHER CLUB MARKS 16 4.9 NEW MARKS 16 4.10 START/FINISH LINES 16 4.11 MID RIVER STARTS 16 4.12 STARTING 16 SRRC Guidelines Page 2 of 26 November 2012 CONTENTS PAGE NO. 5.0 GENERAL GUIDELINES 5.1 FLEET SIZE 16 5.2 SPECIAL EVENT STARTS 16 5.3 EVENT CONFLICT 16 5.4 INCIDENT REPORTS 16 6.0 ADMINISTRATION NOTES 6.1 MEETINGS 17 6.2 AGENDA 17 6.3 SPECIAL MEETING 17 6.4 WA AQUATIC COUNCIL APPROVAL 17 6.5 ADVICE TO WA AQUATIC COUNCIL 17 6.6 REPORTS 18 6.7 APPLICATIONS 18 6.8 APPLICATION FILE 18 6.9 PROGRAM 18 7.0 APPENDIX A NAVIGATIONAL AND RACING MARKS 20 APPRENDIX B APPROVED DESIGN OF A CLUB MARK 23 APPENDIX C SWAN RIVER RACING APPLICATION FORM 24 SRRC Guidelines Page 3 of 26 November 2012 HISTORICAL BACKGROUND * The Swan River Racing Committee was the brainchild of Dick Wittenoom during his term as President of the Yachting Western Australia. Congestion was reaching worrying proportions and action of some sort was essential. His proposal was submitted to clubs, and accepted in to without dissent, and it brought order to a chaotic situation. Since then, the Power Yacht Association has amalgamated with YWA and the terms of amalgamation made provision for the Power Yacht Committee of WA to represent the collective interests of all river based power yacht clubs on the Swan River Racing Committee. The stated aim of the Committee was to promote competitive sailing on the Swan and Canning Rivers to the best advantage of all competing craft. The Committee first met on 17 October 1973 under the leadership of Dr John Baron-Hay, the then Vice-President of YWA. The Founding Committee comprised of: Dr John Baron-Hay Chairperson Bruce Williams South of Perth Yacht Club Ray Edwards East Fremantle Yacht Club John Sibbes Perth 14ft Sailing Club Terry Gaunt Maylands Yacht Club Norman Steere Royal Perth Yacht Club Eric Fairey Nedlands Yacht Club Fred Grim Perth Flying Squadron Jim O’Grady Royal Freshwater Bay Yacht Club Ken Cook President - YWA (Observer) * from notes by Dr M Surveyor, YWA Year Book, 1985/86 Chairpersons of SRRC from inception: Dr John Baron-Hay RFBYC 1973 – 1974 Eric Fairey (Dec) NYC 1974 – 1975 Max Law (Dec) MBSC 1975 – 1976 David Paris MBSC 1976 – 1978 Dr Andrew Kingsbury RFBYC 1978 – 1980 Jim Granger (Dec) SoPYC 1980 – 1983 Stephen Scott CYC 1983 – 1984 Dr Mary Surveyor (Dec) RFBYC 1984 – 1986 Don Thomas (Dec) RPYC 1986 – 1987 David Bayliss RPYC 1987 – 1991 Peter Olsen RFBYC 1991 – 1991 Geoff Frean SoPYC 1991 – 1992 Stuart Cooksey SoPYC 1992 – 1999 David Dewar MBSC 1999 – 2002 John Milne RFBYC 2002 – 2004 Rod McGregor PDSC 2004 – 2007 Graeme Young RPYC 2007 - 2013 Rod McGregor PDSC 2013 - SRRC Guidelines Page 4 of 26 November 2012 1. GUIDELINES 1.1 AIMS 1.1.1 To promote and coordinate competitive sailing and time-trial events conducted on the Swan and Canning Rivers to the advantage of all member clubs, class associations and members. 1.1.2 To coordinate Yachting Western Australia (YWA) sanctioned events, with other users of the rivers, through representation on the Aquatic Council of Western Australia. 1.2 AUTHORITY 1.2.1 The Swan River Racing Committee (SRRC) is a standing committee appointed under the Constitution of YWA. 1.3 POWERS 1.3.1 The SRRC shall have the following powers: To establish procedures for efficient and safe river usage for competitive sailing and time-trialling. To consider applications for river space from member clubs and from other groups nominated by YWA. To allocate course areas and times for approved events. To approve recommendations for the use and placing of club marks and buoys. 1.4 LIMITATIONS 1.4.1 Amendments to the GUIDELINES shall be approved by the YWA Board of Management. 1.4.2 Any YWA affiliated member club, class association or member who feels it may have been unfairly treated may apply to the YWA Board of Management to have any decision of the SRRC reviewed. 1.5 DUTIES 1.5.1 To receive and coordinate applications made by an approved member (“Host Club/Association”) for the use of the Swan and Canning Rivers for competitive sailing and time-trial events. 1.5.2 To prepare and maintain a program of all approved events for the advice of member clubs. 1.5.3 To coordinate YWA approved events with other river users through the WA Aquatic Council. 1.5.4 To consider and provide recommendations on changes proposed by relevant Authorities affecting use of the river. 1.5.5 To monitor the conduct of approved events and recommend to the YWA Board of Management where guidelines are required for orderly coordination. 1.5.6 To advise clubs where proposed competitive events are not in accordance with regulations of relevant authorities. 1.5.7 To maintain a register of all permanent Club marks, SRRC Guidelines Page 5 of 26 November 2012 1.6 COMPOSITION 1.6.1 The Chairperson shall be the President of YWA, or his appointee. The appointment shall be approved by the YWA Board of Management. 1.6.2 Member Clubs conducting sailing and time-trialling events on the Swan or Canning Rivers may each appoint one delegate. 1.7 REPRESENTATION 1.7.1 A delegate shall be appointed for a two (2) year term. Delegates may serve for a number of terms. 1.7.2 To provide effective liaison between member clubs and SRRC, delegates will preferably be members of their club’s sailing committee and should be familiar with their club’s courses and general competitive sailing/time-trialling activity on the river. 1.8 MEMBERS 1.8.1 The following clubs and associated bodies, for the time being, may appoint a delegate: Claremont Yacht Club East Fremantle Yacht Club Maylands Yacht Club Mounts Bay Sailing Club Nedlands Yacht Club Perth Dinghy Sailing Club Perth Flying Squadron Yacht Club Cruising & Power Yacht Committee of YWA Royal Freshwater Bay Yacht Club Royal Perth Yacht Club Shelley Sailing Club South of Perth Yacht Club 1.9 MEETINGS 1.9.1 Meetings will be held monthly except that the delegates may agree to a recess but there shall be not less than six (6) meetings each calendar year. 1.9.2 A quorum for meetings shall be five (5) delegates plus a Chairperson. 1.9.3 If the appointed Chairperson, or the President of YWA, is not present then the delegates shall appoint a substitute chairperson for the meeting. 1.10 VOTING 1.10.1 Each delegate or proxy delegate shall have one vote. The Chairperson shall have a casting vote only. 1.10.2 A substitute chairperson may cast their club’s vote but shall have no casting vote. 1.10.3 Members of other clubs and organisations affiliated with YWA may, by invitation, attend meetings as observers but they may not vote. SRRC Guidelines Page 6 of 26 November 2012 2. EVENT COORDINATION 2.1 EVENT DEFINITIONS Events are classified as Recurring Events, Special Events, Championship Season Events 2.1.1 Recurring Event shall mean a weekly event on a club course and conducted within a defined time block throughout the season. 2.1.2 Recurring Event Time Block shall mean a defined period during which events may only be conducted on approved club courses. 2.1.3 Special Event shall mean any event other than a Recurring Event, or a “one-off” single event or a “multiple” event series conducted over a Special Course (SpC). 2.1.4 Championships Event Period shall mean a period during which International, National and State Championship events shall have priority over recurring events and special events. 2.1.5 An application for the conduct of a sailing event which has an Approved International, or Australian Ranking, or Grading will have “seniority” over local events, whether they are Recurring events, or Special Events. 2.1.6 Provisional Approval shall mean that river space has been provisionally approved for the event. Locations and start times to be confirmed and formalised at a later date. 2.1.7 Where applications for the conduct of a “special event” overlap, a formal water space sharing agreement must be determined between the competing interests. 2.1.8 Formal Approval means SRRC reserves the right to amend the “negotiated” agreement between the individual interests (Host Clubs/Associations) and to issue a “Final” approval.

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