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Sumter County Board of County Commissioners Executive Summary

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Sumter County Board of County Commissioners Executive Summary SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Renew Contract with AECOM for RFQ 007-0-2016/RS Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval Meeting Type: Regular Meeting DATE OF MEETING: 6/26/2018 CONTRACT: ☒ N/A Vendor/Entity: AECOM Effective Date: 6/26/2018 Termination Date: September 30, 2019 with a renewal option for 1 year Managing Division / Dept: Engineering / Public Works BUDGET IMPACT: 68,967 FUNDING SOURCE: 106-340-541-6531 Type: N/A EXPENDITURE ACCOUNT: Secondary Trust HISTORY/FACTS/ISSUES: The Board approved Contract with AECOM on October 26, 2016, in response to RFQ 007-0-2016/RS Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County. The original term of this Agreement commenced on October 25, 2016, and continue in full force for up to two (2) years through September 30, 2018, with the option to renew for an additional two (2) one-year terms. At this time staff recommends extending this contract for an additional one-year term, through September 30, 2019, with the option to renew for an additional one (1) one-year term to perform CEI Services on LAP Project. The next task under this agreement is for AECOM to perform CEI services for the C-475N contract being considered for construction award to Pave-Rite at this meeting. CEI Services will be performed on the attached time and material rates not to exceed the fee $68,967. Also attached is the Board Approval on October 26, 2016 of the negotiated contract with AECOM for RFQ 007-0-2016/RS Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County. Prepared by: Grammarly Check ☒ Page 1 of 1 Board qfCounty Co1n1nissione1·s ==Sumter County., Florida 7375 Powell Road, Suite 200 • Wildwood, FL 34785 • Phone (352) 689-4400 • FAX: (352) 689-4401 Website: http://sumtercountyfl.gov June 28, 2018 J. Larry Sauls, PE AECOM Technical Services, Inc. 7650 West Courtney Campbell Causeway Tampa, FL 33607-1462 Dear Mr. Sauls: Enclosed for signature are two (2) originals of the Agreement Renewal between AECOM Technical Services, Inc. and Sumter County approved by the Board of Sumter County Commissioners on June 26, 2018. Please sign both copies and return one (1) in the envelope provided. If there are any questions, please do not hesitate to contact our office at (352) 569- 6629. Very truly yours, BOARD OF SUMTER COUNTY COMMISSIONERS GLORIA R. HAYWARD CLERK & AUDITOR By~~ Caroline Al Restimawi Deputy Clerk Enclosures Al Butler, Dist 1 Doug Gilpin, Dist 2 Don Burgess, Dist 3 Garry Breeden, Dist 4 Chairman (352) 689-4400 Vice Chairman (352) 689-4400 (352) 689-4400 7375 Powell Road (352) 689-4400 7375 Powell Road 7375 Powell Road Wildwood, FL 34785 7375 Powell Road Wildwood, FL 34785 Wildwood, FL 34785 Wildwood, FL 34785 Steve Printz, Dist 5 Bradley S. Arnold, Gloria R. Hayward, Clerk & Auditor County Attorney 2"• Vice Chairman County Administrator (352) 569-6600 The Hogan Law Firm (352) 689-4400 (352) 689-4400 215 East McCollum Avenue Post Office Box 485 7375 Powell Road 7375 Powell Road Bushnell, FL 33513 Brooksville, Florida 34605 Wildwood, FL 34785 Wildwood, FL 34785 Agreement Renewal AECOM Technical Services, Inc./Sumter County Board of County Commissioners 1 THIS AGREEMENT RENEWAL is made this 26 h day of June, 2018, by and between Board of Sumter County Commissioners (hereafter referred to as "Board"), whose address is 7375 Powell Road, Wildwood, Florida 34785, and AECOM Technical Services Inc. (hereafter referred to as "vendor"), whose address is 1178 Paysphere Circle, Chicago, IL 60674. • This agreement is renewed for one year through September 30, 2019 under the same terms and conditions. • Vendor shall comply with all conditions as forth in the original Construction Engineering Inspection (CEI) Services for FOOT Local Agency (LAP) Projects dated 10/25/2016. • Vendor shall, at all times, comply with the Florida Public Records Law, the Florida Open Meeting Law and all other applicable laws, rules, and regulations of the State of Florida. • If the Firm has questions regarding the application of Chapter 119, Florida Statutes, to the firms' duty to provide public records relating to this agreement, contact the custodian of public records at 352-689-4400, Sumter County Board of County Commissioners, 7375 Powell Road, Wildwood, Florida 34785 or via email at [email protected]. IN WITNESS WHEROF, the parties have signed this Agreement the day and year first above written. SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS .4~ Chairman JUN 2 6 2018 Date Signed______ _ By=---------+---- Date CONSULTANT CEI FIRM ESTIMATED STAFFING FIRM NAME AECOM FINANCIAL PROJECT IDs FAP NO. PROJECT NAME/From/To C-475N LAP Projects COUNTY Sumter PROJECT TYPE & DESCRIPTION Safety improvements DATE PREPARED 5/31/18 2018 2019 TOTAL Man Man Jul Jul Oct Oct Jan Apr Jan Apr Feb Mar Jun Feb Mar Jun Sep Dec Sep Dec Nov Nov Item Personnel May Aug May Aug No. Classifications Months Hours 1 CEI Senior Project Engineer (AECOM) 0.025 0.050 0.050 0.050 0.025 0.200 33 2 CEI Project Administrator (AECOM) 0.080 0.160 0.160 0.160 0.080 0.640 106 3 CEI Contract Support Specialist (AECOM) 0.050 0.100 0.100 0.100 0.050 0.400 66 4 CEI Sr. Inspector (AECOM) 0.125 0.500 0.500 0.355 1.480 244 5 CEI Inspector (AECOM) 0.245 0.245 40 6 CEI Resident Compliance Specialist (AECOM) 0.080 0.160 0.160 0.160 0.080 0.640 106 7 CEI Asphalt Plant Inspector (Tierra) 0.035 0.035 0.030 0.100 17 TOTAL 0.0 0.0 0.0 0.0 0.0 0.00 0.360 1.250 1.005 0.855 0.235 0.000 0.00 0.0 0.0 0.0 0.0 0.0 0.0 3.705 612 Note: This is a limiting amount T&M project assignment. In the event the limiting amount cap is reached and no supplimental funding is available, AECOM can stop work with no further contractual obligations. CEI FEE ESTIMATE FOR CR 475N LAP PROJECT SUMTER COUNTY Client: Sumter County Project Manager: Kelly Craig, AECOM Date: 5/31/18 Project/Task Description: Construction Engineering and Inspection for CR 475N LAP Project PROFESSIONAL CLASSIFICATION AND HOURLY RATE ACTIVITY CEI Contract CEI Senior CEI Senior CEI Resident CEI Senior CEI Project Support Inspector Inspector CEI Inspector CEI Inspector Compliance CEI Asphalt Project Engineer Administrator Specialist (Regular) (Overtime) (Regular) (Overtime) Specialist Plant Inspector Total Manhours TASK DESCRIPTION $198.00 $142.00 $94.00 $86.00 $102.25 $65.00 $77.25 $66.00 $63.00 for Task Total Labor Cost for Task CR 475N 33 106 66 244 48 40 8 106 17 668 $64,967.00 SubTotal - Construction Engineering and Inspection Services 668 $64,967.00 Total Hours by Professional Classification 33 106 66 244 48 40 8 106 17 Total Labor Cost by Professional Classification $6,534.00 $15,052.00 $6,204.00 $20,984.00 $4,908.00 $2,600.00 $618.00 $6,996.00 $1,071.00 ITEMIZED DIRECT COSTS DESCRIPTION COST Geotechnical Engineering Services $0.00 Underwater Inspection $0.00 Material Testing Laboratory Services (Tierra) estimated $4,000.00 Survey Services (AECOM) Office Space (# months estimated + utilities) TOTAL DIRECT COSTS $4,000.00 TOTAL FEE (NOT-TO-EXCEED) $68,967.00 CONTINGENCY $0.00 TOTAL FEE WITH CONTINGENCY $68,967.00 Note: This is a limiting amount T&M project assignment. In the event the limiting amount cap is reached and no supplemental funding is available, AECOM can stop work with no further contractual obligations. CEI Cost Proposal for Sumter County LAP CR 475 053118.xls SUMTER COUNTY BOARD OF COUNTY COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Approve negotiated contract with AECOM for RFQ 007-0-2016/RS Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County (Staff Recommends Approval). REQUESTED ACTION: Staff Recommends Approval Meeting Type: Regular Meeting DATE OF MEETING: 10/25/2016 CONTRACT: ☐ N/A Vendor/Entity: AECOM Effective Date: 10/25/16 Termination Date: 9/30/18 Managing Division / Dept: Engineering / Public Works BUDGET IMPACT: Varies FUNDING SOURCE: Secondary Trust Fund Type: Capital EXPENDITURE ACCOUNT: Varies HISTORY/FACTS/ISSUES: RFQ 007-0-2016/RS Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County was broadcasted on 1/26/2016. Qualifications were due on 3/11/2016 at 11:00 a.m. and opened at 11:05 a.m. in Room 110 of The Villages Sumter County Service Center, 7375 Powell Road, Wildwood, FL 34785. Contract negotiations with AECOM were approved by the Board of County Commissioners on 3822/16. Contract negotiations were successfully conducted between AECOM and Sumter County Public Works. Attached for BOCC review and approval is the BOCC approved executive summary from 3/22/16 and the negotiated contract that includes the scope of work and approved draft fee schedule. Prepared by: Christine Benitez Grammarly Check ☒ Page 1 of 1 QualiƮ cations Package for Sumter County Continuing Contract for Construction Engineering Inspection (CEI) Services for FDOT Local Agency Program (LAP) Projects in Sumter County RFQ 007-0-2016/RS 11 March 2016 Qualifications for Sumter County Continuing Contract for CEI Services Sumter County for FDOT LAP Projects in Sumter County | RFQ 007-0-2016/RS Board of County Commissioners Exception Statement A separate sheet or sheets, clearly identified and numbered, of Exceptions or Deviations from the minimum specifications, must be attached to the RFQ Form (if applicable).
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