City of Quinte West Council Agenda
March 20, 2017
City Hall Council Chambers Call to Order 6:00 PM
1. Closed Session of Council
a) The review of the Minutes of the Closed Session Council Meeting held on March 6, 2017. (Pursuant to Section 239 (2) (d) and (e) of the Municipal Act)
b) Confidential Staff Report 17-01EDT from Brian Jardine, Director of Planning & Development Services and Linda Lisle, Manager of Economic Development & Tourism Services regarding a proposed or pending disposition of land by the municipality (Pursuant to Section 239 (2) (c) of the Municipal Act).
6:30 p.m. Public Session of Council 2. Opening
2.1 National Anthem – “O Canada” 2.2 Opening 2.3 Opening Remarks
3. Return to Open Session
4. Approval of Agenda
5. Approval of Minutes
a) Minutes of the Regular Council Meeting held on March 6, 2017 and Minutes of the Special Council Meeting held on March 13, 2017.
Resolution: That the Minutes of the Regular Council Meeting held on March 6, 2017 be approved;
And further that the Minutes of the Closed Session Council Meeting held on March 6, 2017 be approved;
And further that the Minutes of the Special Council Meeting held on March 13, 2017 be approved.
6. Disclosure of Pecuniary Interest and the General Nature thereof
7. Delegations and Petitions
7.1 Presentations
a) None
7.2 Delegations
a) Ann Marie Vaughan, President & CEO and Dianne Spencer, Executive Director, College Advancement & External Relations for Loyalist College will address Mayor Harrison and Council regarding the College's 50th Anniversary.
8. Public Meeting
a) To receive public input regarding the proposed statutory holiday exemption for retail businesses.
9. Public Input
10. Committee Reports, Staff Reports and Approval of Accounts
10.1 C.A.O.
a) None
10.2 Corporate & Financial Services
a) Staff Report 17-034CFS from Kevin Heath, City Clerk regarding Statutory Holiday Exemption Proposal.
Resolution: That Staff Report 17-034CFS be received as information.
b) Staff Report 17-036CFS from David Clazie, Director of Corporate & Financial Services regarding approval of 2017 Municipal Enterprise Operating Budget.
Resolution: That Council approves the 2017 Gross Water Operating Expenditures in the amount of $7,581,800;
And further that Council approves the 2017 Gross Sewer Operating Expenditures in the amount of $7,399,000;
And further that Council approves the 2017 Gross Vehicle Expenditures in the amount of $425,150.
c) Staff Report 17-037CFS from David Clazie, Director of Corporate & Financial Services regarding approval of 2017 City Operating Budget.
Resolution: That Council approves the 2017 gross general levy operating expenditures for the City in the amount of $67,761,000;
And further that Council approves the collection of the 2017 general levied taxes in the amount of $42,920,000;
And further that the City approves the 2017 area rated gross operating expenditures for the City in the amount of $2,470,900;
And further that Council approves the collection of the 2017 area rated taxes in the amount of $2,470,900;
And further that Council approves the collection of education taxes in the approximate amount of $12,500,000;
And further that staff be directed to prepare all of the required by-laws to approve such rates.
d) Staff Report 17-038CFS from David Clazie, Director of Corporate & Financial Services regarding Record of Employees' 2016 Salaries and Benefits.
Resolution: That Staff Report 17-038CFS regarding staff salaries and benefits under the Public Sector Salary Disclosure Act 1996 be received.
e) Staff Report 17-039CFS from David Clazie, Director of Corporate & Financial Services regarding 2016 Analysis of Payments to Municipal Elected Officials and Appointed Members.
Resolution: That Staff Report 17-039CFS regarding Council remuneration be approved.
f) Staff Report 17-040CFS from David Clazie, Director of Corporate & Financial Services regarding Funding of Projects.
Resolution: That Council approves the lighting of the new Hardball Field in the amount of $240,000;
And further that Council approves the renovations to the Old Town Hall in the amount of $350,000;
And further that Council allocates the remaining funds, $810,000 to the Waterfront Trail Expansion Project located by the Marina;
And further that Council approves all of these projects to be funded from the City's Capital Reserve.
10.3 Planning & Development Services:
a) Minutes of the Economic Development & Tourism Advisory Committee meeting held on February 23, 2017.
Resolution: That the Minutes of the Economic Development & Tourism Advisory Committee meeting held on February 23, 2017 be approved.
10.4 Protective Services:
a) Minutes of the Protective Services Committee meeting held on March 7, 2017.
Resolution: That the Minutes of the Protective Services Committee meeting held on March 7, 2017 be approved.
11. Correspondence for Council Decision
11.1 Decision
a) Staff Report 17-035CFS from Kevin Heath, City Clerk regarding Quinte Conservation Request - Levy Distribution Formula.
Resolution: That Council acknowledges receipt of a letter dated March 3, 2017 from Quinte Conservation requesting support of the following resolution passed at their meeting held on February 16, 2017:
"WHEREAS, our municipalities supporting Quinte Conservation have serious concerns about the Current Value Assessment formula being used for the levy distribution and have concerns about the accuracy of the data being provided by the Municipal Property Assessment Corporation for this formula; THEREFORE, be it resolved that a letter be sent to the Minister of Natural Resources and Forestry and to the Association of Municipalities of Ontario requesting that this process be reviewed and a new more equitable formula be developed; AND FURTHER THAT, the data being provided by Municipal Property Assessment Corporation for future levy distributions be reviewed to ensure that it is accurate."
And further that Council of the City of Quinte West supports the stated resolution.
11.2 Proclamations
a) Correspondence from Ann Marie Vaughan, President & CEO of Loyalist College requesting that April 3 to 9, 2017 be proclaimed as "Colleges Week" in the City of Quinte West.
Resolution: That April 3 to 9, 2017 be proclaimed as "Colleges Week" in the City of Quinte West.
b) Correspondence from the Canadian Cancer Society requesting that April be proclaimed as "Daffodil Month" in the City of Quinte West.
Resolution: That April be proclaimed as "Daffodil Month" in the City of Quinte West.
12. Bylaws
Corporate & Financial Services:
17-026 Being a By-law to establish highways within the municipality. (2017 Road Widening By-law #1)
17-027 Being a By-law to permit retail businesses to operate on certain statutory holidays for the maintenance of tourism in the City of Quinte West. (Retail Business Statutory Holidays Exemption)
17-028 Being a By-law to authorize the execution of a Tax Arrears Extension Agreement pursuant to Section 378 of the Municipal Act, 2001.
17-029 Being a By-law to authorize the signing of an Acknowledgement for a Fund Agreement Amendment between the Corporation of the City of Quinte West and Her Majesty the Queen in Right of Ontario as represented by the Minister of Economic Development and Growth (formerly known as Her Majesty the Queen in Right of Ontario as represented by the Minister of Economic Development, Trade and Employment).
17-030 Being a By-law to authorize the Corporation of the City of Quinte West to execute Amendment No. 3 to a Grant Funding Agreement under the 2013- 14 Source Protection Municipal Implementation Fund (SPMIF_1314_093) with Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and Climate Change.
Resolution: That said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.
13. Correspondence for Council Information
13.1 Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General February & March 2017 in the amount of $3,985,203.07; and Accounts Payable Exceeding $10,000 in the amount of $3,698,967.44.
b) Minutes of the Quinte Conservation Executive Board meeting held on January 19, 2017.
c) Minutes of the Hastings Prince Edward Board of Health meetings held on January 4, 2017 and February 1, 2017.
d) Resolution from the City of Kingston requesting that Parliament adopt Bill C-323, An Act to Amend the Income Tax Act (Rehabilitation of Historic Property).
e) Resolution from the Corporation of the Township of Killaloe-Hagarty- Richards regarding to proposed amendments to The Ontario Building Code - Change #08-09-03.
f) Correspondence from the Municipal Property Assessment Corporation regarding the 2017 Municipal Stakeholder Research
g) Resolutions from the Municipality of Thames Centre and the Township of Zorra regarding installation of automated external defibrillators in all schools in Ontario.
h) Correspondence from Trent Community Correctional Committee regarding transfer of service to Community Organized Support & Prevention in Belleville, effective April 1, 2017.
i) 2017 Farmland Forum from Ontario Farmland Trust - "The Future of Farming & Farmland Protection in Ontario".
j) Correspondence from the Minister of Senior Affairs inviting nominations for the 2017 Senior of the Year Award.
k) Correspondence from the Ministry of Education regarding pupil accommodation reviews, community hubs and an upcoming engagement on new approaches to supporting education in rural and remote communities.
13.2 Non-Printed
a) Application for Consent: • B14/17S - 1808 Harrington Road, Part Lot 4 Con 4, Sidney
b) Applications for Minor Variance • A2/17S - 1205 Moira Street West, Comp Plan 1755 Lot 9, Sidney • A3/17S - West of Meagan Lane - Antonia Heights West - Lot 2, Con 6, 21R-21410 Blocks 90-93
Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed.
14. Councillor Requests for Information
15. Confirmation By-law
a) Confirmation By-law
Resolution: That Confirmation By-law 17-031 for the March 20, 2017 Council meeting now be read a first, second and third time and be signed and sealed
16. Adjournment
a) Adjournment
Resolution: That Council now adjourn at p.m.
Gity of Quinte West Council Minutes
Monday, March 6,2017 Gity Hall Council Chambers
1. Call to Order
Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 6:00 p,m.
2. Members Present:
Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Duncan Armstrong Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers (regrets) Councillor Rob Maclntosh Councillor David McCue Councillor Keith Reid Councillor Karen Sharpe Councillor Bob Wannamaker
3. Staff Present:
Mr. Charlie Murphy, Chief Administrative Officer Mr. David Clazie, Director of Corporate & Financial Services Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services (regrets) Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources Mr. John Whelan, Fire Chief Mr. Dan Smith, Deputy Fire Chief lnspector Christina Reive, Quinte West O.P.P.
4. Closed Session of Council Council Minutes Monday, March 6,2017
Motion No. 17-051 - Closed Session Moved by McCue Seconded by Freeman That Council move into closed session at 6:00 p.m. pursuant to Sectíon 239 of the Municipal Act for:
a) The review of the Minutes of the Closed Session Council Meeting held on February 21,2017. (Pursuant to Section 239 (2) (d) of the Municipal Act)
b) Confidential Staff Report 17-023CFS from David Clazie, Director of Corporate & Financial Services regarding labour relations or employee negotiations (Pursuant to Section 239 (2) (d) of the Municipal Act).
c) The review of the Minutes of the Closed Session Corporate & Financial Services Committee Meeting held on March 1,2017. (Pursuant to Section 239 (2) (e) of the Municipal Act). Carried
5. Opening
2.1 NationalAnthem - "O Canada" 2.2 Opening 2.3 Opening Remarks
6. Return to Open Session
Motion No. 17-052 - Open Session Moved by McCue Seconded by Kuntze That Council now returns to open session at 6:30 p.m. Carried
7 . Approval of Agenda
Motion No. l7-053 - Approval of Agenda Moved by McCue Seconded by Sharpe That the agenda for the March 6,2017 Regular Council Meeting, inclusive of supplemental items, be approved. Carried Council Minutes Monday, March 6,2017
8. Approval of Minutes
Motion No. l7-054 - Approval of Minutes Moved by Armstrong Seconded by DeWitt That the Minutes of the Regular Council Meeting held on February 21,2017 be approved; And further that the Minutes of the Closed Session Council Meeting held on February 21,2017 be approved. Carried
L Disclosure of Pecuniary lnterest and the General Nature thereof
Councillor McCue declared a pecuniary interest with the Planning Advisory Committee Minutes and By-law No. 17-018 regarding rezoning of 48 Alyea Road. He refrained from discussion and voting.
10. Delegations and Petitions
10.1. Presentations
a) Mayor Harrison and Karen Parker, Special Events Coordinator presented the Quinte West Volunteer Excellence Awards to the following recipients
National Air Force Museum . Bob Collier (8 years) o Glen Crellin (5 years) . Aubrey LaBrie (8 years) o Bob Prystai (10 years) o Nancy Prystai (5 years) . Ron Bird (3 years)
Dr. Doug Jackson - Various Volunteerism within the City
10.2. Delegations
a) Chris Lisle and Ron Wilson of the Quinte West Amateur Baseball Association addressed Mayor Harrison and Council requestíng field lights at Bayshore Park. Council Minutes Monday, March 6,2017
11. Public Input
Scott Grant, Past President of the Quinte West Baseball Association, as well as Brianna DeMille and Matt Harrison all spoke in support of field lights at Bayshore Park.
Stuart Gilboord spoke in support of baseball and expressed concern with the request from the Historic Murray Canal District regarding their proposed Rural Broadband lnitiative.
Garry Quinn spoke regarding allocation of the Sidney Reserve Funds and the potential residential hospice.
Dave Dingle, further to his delegation of last meeting, spoke regarding his request pertaining to the Historic Murray Canal District Rural Broadband lnitiative. He is seeking the support of Council.
12. Committee Reports, Staff Reports and Approval of Accounts
12.1. Corporate & Financial Services
Motion No. 17-055 - Staff Report 17-024CFS - Historic Murray Canal District Rural Broadband lnitiative Moved by Freeman Seconded by McCue
That Council supports the Canal District's application to the Connect to lnnovate Program as well as the CRTC's funding program;
And further that Council grants the Canal District's request to be the CTI Application Coordinator to allow them to be the "broadband champion" for Quinte West to ensure the most CTI funding is attracted for the City. Carried
Motion No. l7-056 - Corporate & Financial Services Committee Minutes Moved by Sharpe Seconded by Wannamaker
That the Minutes of the Corporate & Financial Services Committee meeting held on March 1,2017 be approved;
And further that the Minutes of the Closed Session Corporate & Financial Services Committee meeting held on March 1, 2017 be approved. Carried Council Minutes Monday, March 6,2017
12.2. Planning & Development Services
Motion No. l7-057 - Planning Advisory Committee Minutes Moved by DeWítt Seconded by Alyea That the Minutes of the Planning Advisory Committee meeting held on February 16,2017 be approved with the exception of the recommendation pertaining to Application D09/S26/16 to amend zoning on a property owned by Kerry Williams located at 35 Trentside Lane in Part of Lot 4, Concession 7, geographic Township of Sidney, now in the City of Quinte West. Garried
12.3. Public Works & Environmental Services:
Motion No. 17-058 - Public Works & Environmental Services Minutes Moved by McCue Seconded by Alyea That the Minutes of the Public Works & Environmental Services Committee meeting held on February 14,2017 be approved. Garried
12.4. Protective Services
Motion No. 17-059 - Staff Report l7-04PSC - Project Manager Recommendation for New Fire Station 1 Moved by Freeman Seconded by McCue
That the City of Quinte West Council recommends that staff enter an agreement with METTKO to provide project management oversight for the new Fire Station 1. Carried
13. Correspondence for Council Decision
13.1. Proclamations
Motion No. 17-060 - Proclamation - "Canadian Oncology Nursing Day" Moved by DeWitt Seconded by Alyea That April 4th 2017 be proclaimed as "Canadian Oncology Nursing Day" in the City of Quinte West. Carried Council Minutes Monday, March 6,2017
Motion No. 17-062 - Proclamation - "Human Values Day" Moved by DeWitt Seconded by Alyea That April 24,2017 be proclaimed as "Human Values Day" in the City of Quinte West. Carried
14. Bylaws
Motion No. 17-062 - By-laws Moved by Freeman Seconded by Reid That the following by-laws be read a first, second and third time
Corporate & Financial Services:
17-023 Being a By-law to amend By-law 15-015, being a by-law to appoint members to the Board of Management Committee for the Trenton Downtown Business lmprovement Area. (Amendment 15-01 5-02) Planning & Development Services:
17-018 Being a By-law to amend By-law Number 14-86, as amended, to rezone property located at 48 Alyea Road in Part of Lot 8, Concession C, geographic Township of Murray, now in the City of Quinte West from Rural (RU) Zone to Rural Residential (RR) Zone. (McCue Rezoning - 48 Alyea Road)
17-019 Being a By-law to amend By-law Number 14-86, as amended, to rezone property located at 208 Glen Ross Road in Part of Lot 4, Concession 6, geographic Township of Sidney, now in the City of Quinte West from Rural (RU) Zone to Rural Residential Exception 43 (RR-43) Zone. (Trus Rezoning - 208 Glen Ross Road)
17-020 Being a By-law to amendment By-law Number 14-86, as amended, to rezone property located North of 235 Hearns Road in Part of Lot 4, Concession 7, geographic Township of Sidney, now in the City of Quinte West from Rural (RU) Zone to Rural Residential (RR) Zone. (Petrus & MacKintosh Rezoning - North of 235 Hearns Road)
17-021 Being a By-law to appoint a Chief Building Official and such lnspectors as necessary for the purposes of the enforcement of The Building Code Act, S.O. 1992. (Appoint Natalie Moroz-Cornell) Council Minutes Monday, March 6,2017
17-022 Being a By-law to amendment By-law 14-20, being a by-law to appoint By-law EnforcemenUMunicipal Law Enforcement Officers and Weed Inspectors. (Amendment 14-20-03 - Appoint Natalie Moroz-Cornell) And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. Garried
15. Correspondence for Council lnformation
15.1. Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General February 2017 in the amount of $2,129,998.45; and Accounts Payable Exceeding $10,000 in the amount of $2,007,608.99.
b) Minutes of the Committee of Adjustment meeting held on February 9, 2017.
c) Media Release from the Office of Mayor Harrison - "Province provides funding for Quinte West Multi-Cultural Celebration".
d) Correspondence from Downtown Trenton Business lmprovement Area regarding appointments to their Board of Directors.
e) Resolutions from the Township of McNab/Braeside and the Corporation of the United Townships of Head, Clara & Maria regarding mandatory septic pumping.
f) Resolution from the Township of Muskoka petitioning the Provincial Government to include funding for Fire Department infrastructure as part of the Provincial Government's lnfrastructure Strategy to Move Ontario Fon¡rard, 15.2. Non-Printed
a) None
Motion No. l7-063 - Printed/Non-Printed lnformation Moved by Wannamaker Seconded by Maclntosh That the correspondence printed for Council information and the non-printed items for Council information be received and filed. Carried Council Minutes Monday, March 6,2017
16. Councillor Requests for lnformation
Councillor Kuntze suggested holding Public lnformation Sessions for potential candidates of the 2018 municipal election given the changes in legislation.
17. Confirmation By-law
Motion No. l7-064 - Gonfirmation By-law Moved by Alyea Seconded by Wannamaker That Confirmation By-law 17-024 for the March 6,2017 Council meeting now be read a first, second and third time and be signed and sealed. Carried
18. Adjournment
Motion No. 17-065 -Adjournment Moved by Sharpe Seconded by Reid That Council now adjourn at 8:01 p.m. Garried
Jim Harrison, Mayor n Heath, City Clerk Gity of Quinte West Special Gouncil Minutes
Monday, March 13,2017 Gity Hall Council Chambers
1. Call to Order
Mayor Harrison called to order the Special Meeting of the Council of the Corporation of the City of Quinte West at 6:00 p.m.
2. Members Present:
Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Duncan Armstrong Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor Rob Maclntosh Councillor David McCue Councillor Keith Reid Councillor Karen Sharpe Councillor Bob Wannamaker
3. Staff Present:
Mr. Charlie Murphy, Chief Administrative Officer Mr. David Clazie, Director of Corporate & Financial Services Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Mr. Kevin Heath, City Clerk Ms. Lori Coxwell-Duncan, Manager of Human Resources (regrets) Mr. John Whelan, Fire Chief Mr. Bob Forder, Manager of Buildings & Facilities Mr. Caleb DenOuden, Manager of Financial Services/Deputy Treasurer lnspector Christina Reive, Quinte West O.P.P. (regrets) Council Minutes Monday, March 13,2017
4. Approval of Agenda
Motion No. 17-066 - Approval of Agenda Moved by DeWitt Seconded by Freeman
That the agenda for the March 13,2017 Special Council Meeting be approved Garried
6. Disclosure of Pecuniary lnterest and the General Nature thereof
Councillor McCue declared a pecuniary interest with Staff Report 17-005PSC regarding the Fire Department budget as he is a Volunteer Firefighter. He refrained from any discussion on the matter.
7. Presentations
a) Director Clazie provided a presentation overview of the proposed 2017 Operational Budget.
10. Correspondence for Council Decision
Motion No. 17-067 - Staff Report 17'025CFS - 2017 Tax Ratios Moved by Freeman Seconded by Armstrong That Council approves the tax ratio for Multi Residential Properties decreasing from 2.13 to 2.00; And further that Council confirms leaving all of the other tax ratios the same. Garried
12. Correspondence for Council lnformation
a) Staff Report 17-O27CFS from David Clazie regarding the 2017 City of Quinte West Operating Budget.
b) Staff Repoú 17-028CFS from David Clazie regarding Council 2017 Operating Budget AnalYsis.
c) Staff ReportIT-O2$CFS from David Clazie regarding the 2017 CAO Operating Budget AnalYsis. Council Minutes Monday, March 13,2017
d) Staff Report 17-O3OCFS from David Clazie regarding the 2017 Corporate & Financial Services Operating Budget Analysis.
e) Staff Report 17- 015 from Chris Angelo, Director of Public Works and Environmental Services regarding the 2017 Operating Budget Analysis
0 Staff Reporl lT- 075PD from Brian Jardine, Director of Planning & Development Services regarding 2017 Planning & Development Services, Economic Development & Recreation Operating Budget Analysis.
g) Staff Report 17-OOSPSC from John Whelan, Fire Chief regarding the 2017 Fire Department Operating Budget Analysis.
h) Staff Repoft 17-O}1CFS from David Clazie regarding the 2017 Fiscal Services Operating Budget.
i) Staff Repoú 17-O3àCFS from David Clazie regarding 2017 External Agency Budget Analysis.
i) Staff Report 17-033CFS from David Clazie regarding the 2017 Draft Policing Budget and OPP Contract Costs.
k) Staff Report 17- OI4PWES from Chris Angelo regarding the 2017 Water & Sewer Operating Budget AnalYsis.
Motion No. 17-068 - Printed lnformation Moved by Wannamaker Seconded by McCue
That the correspondence printed for Council information be received and filed. Carried
13. Councillor Requests for lnformation
There was discussion on the proposed budget and the following was determined: Council Minutes Monday, March 13,2017
Motion No. l7-069 - Community Assistance Fund Applications Moved by Sharpe Seconded by DeWitt
That $S0,300 be allocated toward Community Assistance Fund applications Motion Lost
Motion No. l7-070 - Community Assistance Fund Applications Moved by DeWitt Seconded by Armstrong
That $50,000 be allocated toward Community Assistance Fund applications Garried
Motion No. 17-071 - Community Assistance Fund Applications - Rowing Glub Moved by Armstrong Seconded by Kotsovos
That the Rowing Club be allocated $2,700 in Community Assistance Funding Carried
Motion No. l7-072 - Community Assistance Fund Applications - Fishing League Worldwide Tournament Moved by Armstrong Seconded by Maclntosh
That Council support the Fishing League Worldwide Tournament in the amount of $15,000. Carried
It was consensus of Council that if Director Clazie can reduce the 2017 Operational Budget to 2o/o that the Special Council meeting scheduled for 2:00pm on March z}th,2017 be cancelled and that a report be fon¡rarded to the regular Council meeting scheduled for March 2}th,2017 for consideration. Council Minutes Monday, March 13,2017
14. Confirmation By-law
Motion No. l7-073 - Gonfirmation By-law Moved by Freeman Seconded by Alyea
That Confirmation By-law 17-025 for the March 13,2017 Special Council meeting now be read a first, second and third time and be signed and sealed Carried
15. Adjournment
Motion No. l7-074 - Adiournment Moved by Kuntze Seconded by Sharpe
That Council now adjourn at 7:30 p.m. Carried d;.?M Jim Harrison, Mayor Ke{tn Heath, City Clerk STAFF REPORT l7-034CFS
A Natural Attraction
DATE: March 10,2017
TO Mayor Harrison And Members of Council
FROM: Kevin Heath, City Clerk
SUBJECT: Statutory Holiday Exemption Proposal
Recommendation:
That Staff Report 17-034CFS be received as information
Background:
At a meeting of Council held on February 6,2017, Council acknowledged receipt of a letter/application dated January 26, 2017 'lrom Quinte West Chamber of Commerce requesting that the City pass an exemption by-law to allow retail businesses to be open on Victoria Day, Canada Day and Labour Day in the City of Quinte West. Further to this, Council directed staff to commence the necessary process to consider the enacting of such a by-law.
The said request falls subject to the Retail Business Holidays Act which governs statutory holidays in Ontario. Section 4 of this Act conveys that the Council of a municipality may pass a by-law to permit retail business establishments to be open on holidays for the maintenance or development of tourism; and such a by- law may only be passed if there is compliance with tourism criteria as set out in O'Reg 711191. Council can only consider the passing of a by-law upon receipt of an application from a person/persons or association carrying on retail business. Prior to the passing of any by-law, Council must hold a public meeting and provide notice, of at least 30 days, prior to the meeting being held. Any person in attendance at the meeting is permitted the opportunity to speak in relation to the proposed by-law. lf a by-law is approved by Council, the by-law would come into force the 31" dry after which it was passed. Any person may appeal to the OMB ø"g,fAm not later than 31 days after the by-law is passed. lf appealed, the by-law would not take effect until the appeal has been dismissed or the by-law has been amended by the Board. ln addition, the Act stipulates that in passing such a by- law the Council shall take into account the principle that holidays should be maintained as common pause days. ln accordance with the above, Council has received a letter/application from the Chamber of Commerce at its meeting held on February 6th, 2017 which appears to be in compliance with O'Reg 711191. A Public Meeting was scheduled to be held on Monday March 2}th, 2017 at 6:30pm in the Council Chambers and notice of the said meeting was circulated in locai newsprint on Thursday February 16tn and Thursday March 2nd, 2017 in addition to being posted on the City's website on Friday February 17th, 2017 . By-law 17-027 has been prepared and is on this agenda for Council consideration. Pending comments received from the public meeting, Council can either choose to approve, not approve, or defer By-law 17- 027.
Existing Policy/By-law:
o Retail Business Holidays Act . O'Reg 711191
Comments/Analysis:
As conveyed, based on input received from the public meeting, Council can either choose to approve, not approve, or defer By-law 17-027 as included in this agenda.
Also, the letter/application as received from Quinte West Chamber of Commerce has been attached for your information.
2 ,bõ
"TH.E VOIçE OF BUSIHËSS' IN QUINTË WËSÏ SËRVING FRANKFCIRD . MURRAY - SIDNEY - TRËNTON
January 26,2A17
Mayor Harrison and Council City of Quinte West 7 Cresweli Drive PO Box 490 Trenton, ON K8V 5R6
Dear Mayor Harrison, grow with increased investments in The Tourism sector in Quinte west continues to anä altraotions. The clty,along with local infrastructure, waterfront deveroprn"ni, ãuent* to become a destination of businesses are u"ä¡ilõ'iÀ, poi"ntiur toi our community to.enjoythe.Trent severn watenruay' choice in the provinca as visitors here "tu.oming special events and other the Bay of euinte, ;;;;dt¡G trails and þìarks syste', àttrá"iionr includinà ihe NatíonalAir Force l\iluseum of Oanada' conducted a survey to see íf The Quinte west chamber of commerce recently Holidays Act,allowing their businesses woutd ;ññrt tclrãnge fo ih" R"t"n'Busiriess September' 60Yo of the 50 business to be ãã nàt"il ffoiíOayt ttot y"y.yltil and wourd rike businesses to havê businesses that"pJr cómpÈteo the survei supported this of them feelthat as more and a choice on wf¡ethå;iq snóurO ne ópgri ör not. .VtlY ¡t is imperative. they have access to more vísitors come here to,stay-hete over.night or day tr¡p. to go elsewhere' if'ã r"tuif shops wfiile they are or ihey may decide Attractions' and run Because most of the attractions in Quinte West are 'Natural bestfor the city to grant throughout tn* ,unL¡Bår¡ivjrrá cr,amberreersrhat is.would þe the entire City' This would allow an exemption to the HetaiiBusiness Holidays Act for from whichever part of the visitors to access ir." pì"ouJt" ánd services tney may need City they are visiting that the city pass an The Quinie west chamber of commerce would like to request in the entire city be open for the exempting uv¡awio irrã a.t allowing Retail Businesses Labour Day' ráttowìng ñotioays: Victoria Day; Canada Day and
Yours SinoerelY,
Mike Colasante, president Quinte West Chamber of Commerce
cc. Kevin Heath, CitY Clerk STAFF REPORT 17-036CFS
A Natural Attraction
DATE: March 20,2017
TO Mayor Harrison and Members of Council
FROM: David Clazie Director of Corporate & Financial Services
SUBJECT: Approval of 2017 Municipal Enterprise Operating Budget
Recommendation:
That Council approves the 2017 Gross Water Operating Expenditures in the amount of $7,581,800;
And further that Council approves the 2017 Gross Sewer Operating Expenditures in the amount of $7,399,000;
And further that Council approves the 2017 Gross Vehicle Expenditures in the amount of $425,1 50.
Background:
At the special budget meeting held on Monday, March 13th Council had reviewed the proposed water and sewer budgets and did not have any requests for additional information. Since the March 13th meeting no changes have been made to these budgets and staff have brought them back for final approval at this meeting.
Attachment
REGIOil Budget QUINTE WEST WATER - OPERATING Dec 3l/16 Actuals 2016 Budget 2017
WATER OPERATING REVEN
Total Water Revenue-Residential s 13.170.000) i (3,756,0001
Total Water Revenue-Comm/lnd t3.627.098t $ 13.561.000)
Total Other Water Revenue $ {295.907} $ (189,300) í94.800
Total Transfer from Reserves s $
REVENUE t7.2613441 ¡ t6.920.3001 {7.786.800}
* Note: received lrom lhe will be lrdnsÍefied back into the Reserve
WATER OPERATING EXPENDITURES
Water Admin¡stration Totel Water Adm¡nistration s 1.738.015 $ 1,737,800 1.820.6s0
Water & Sewer Benefit Pool Total Benef¡t Pool s s
EOWA (Waterworks Assoc) Net Expend¡ture $ $
Source water Protect¡on Net Expenditure s (31,97r ) $ s
18 Pelham Street Net Expenditure (32,42|. $ $
Water Treatment Plants Net Expend¡ture $ 3.187.100 $ 3.129.200
Trenton - Water Net Expenditure 1.124.551 s $
Frankford - Water Net Expend¡ture s 438.560 $
- Water Net Expenditure s 589,099 $ $
ïMENT PLANTS SUBTOTAL OF WATER TREATMENT PLI s 3.187.100 3,299,200
Water D¡str¡bution Total Water D¡stribution 843,08r $ 2.185.900 2.240,000
Meter Total Water Meter Service 287,568 s 383.900 s 391.9s0
Batawa Low Lift Station Total Bâtawa Low Lift Stat¡on s $
Bavside Solar Total Bayside Solar 0 s s
TOTAL WATER OPERATING EXPENDITU $ 4,992,891 g 7.494.700 7,581,800 LESS DEPRECIATION s $ (r,760,000) s 11.580.0001
NET
Total Transfer to Cap¡tal 2.268.493 s r.185.600
WESTWATER. QUINTE WEST SEWER - OPERATING Dec 3l/16 Actuals 2016 Budget 2017 Budget
SEWER OPERATING REVENUE
Total Sewer Revenue-Res¡dential $ f2.663.928t $ f2.592.500) s f3.o87.000ì
Total Sewer Revenue-Comm/lnd s (3.410.373ì $ (3,432,800) t (3,618,000)
Total Othsr Sewer Billing Revenue $ Q24.9161 s (178,000) s í78.000t
Totel Transfer from Reserves s s
* Note: Anv oavments rece¡ved from the Cap¡tal Charces will be trcnsferred back into the Reserue
iEWER OPERATING EXPENDITURES Totâl SeÌìrer Admin¡strat¡on $ 1.874.787 s 2.2r5.500 $ 2.638.400
iewaqe Treatment Plants Total Sewaqe Treatment Plants $ 1.214.882 s 3.796.100 $ 4.000.800
TRENTON - SEWER Net Expenditure s 1.780.379 $ $
FRANKFORD SEWER Net Expenditure s 334.109 $ $
STONECREST Net Exoend¡ture s 87.458 s $
BATAWA. SEWER Net Expend¡ture $ 134,237 $ $
SUBTOTAL OF SEWER TREATMENT PLANTS SUBTOÍAL OF SEWER TREATMENT PL' $ 3.551.065 s 3,796,100 s 4.000.800
Sanitarv Sewer Meintenance San¡tery Meintenance s 236,671 $ 63r,900 $ 713,400
Lãterãl Rodd¡no Maintenance Total Laterel Rodd¡nq Ma¡ntenance s 26,M2 s 46,200 $ 46,400
TOTAL SEWER OPERATING EXPENDITII s 5,688,964 s 6.689.700 $ 7.399,000 LESS DEPRECIATION $ $ fl.030.000ì $ (1,060,000)
NET SEWER OPERATING EXPENDITURE s 5.688.964 s 5,659,700 $ 6.339,000
Total Transfer to Cap¡tal I 610,253 $ 543,600 S 5¿t4.000
. OPEF QUINTE WEST WATER AND SEWER - VEHCILES Dec 3ll16 Actuals 2016 Budget 2017 Budget MATERIALS & SUPPLIES t9,525 t7,000 26,000 OIL & GREASE FUEL 38,605 86,000 84,000 LICENCES 5,266 4,300 8,500 INTERNAL STAFF TRANSFER 8,000 8,000 INTERNAL STANDBY CHARGE (67,203) (77,600) (77,500) INTERNAL EQUIPMENT CHARGE p2a,taa¡ (327,500) (347,650) MISCELLANEOUS 4,007 1,500 5,500 INSURANCE 9,333 9,200 10,000 REPAIRS 39,363 68,600 60,600 LABOUR 500 20,000 OVERTIME DISTRIBUTED BENEFITS 250 260 DEPRECIATION 85,000 85,000 TRANSFER TO RESERVES 209,850 209,850 202,400 GAIN/LOSS ON ASSET DISPOSAL (6,568)
TOTAL OVERHEAD VEHICLES (72,267) $ 8s,000 $ 85,000 Less Deprec¡at¡on $ (85,000) $ (85,000)
NETOVERHEAD VEHICLES (72,267) $ $
Difference $ $ STAFF REPORT l7-037CFS
A Natural Attraction
DATE: March 20,2017
TO Mayor Harrison and Members of Council
FROM: David Clazie Director of Corporate & Financial Services
SUBJECT: Approval o12017 City Operating Budget
RECOMMENDATION:
That Council approves the 2017 gross general levy operating expenditures for the City in the amount of $67,761,000;
And further that Council approves the collection of the 2017 general levied taxes in the amount of $42,920,000;
And further that the City approves the 2017 area rated gross operating expenditures for the City in the amount of $2,470,900;
And further that Council approves the collection of the 2017 area rated taxes in the amount of $2,470,900;
And further that Council approves the collection of education taxes in the approximate amount of $1 2,500,000;
And further that staff be directed to prepare all of the required by-laws to approve such rates.
REGIOl{ BACKGROUND:
At the special budget meeting held on Monday March 13th Council had requested some additional information on how Quinte West's Commercial and lndustrialtax rates compared to our neighbours as well as tasking staff to try and get the overall residential tax increase down to 2.0o/o. This report will provide some additional information on our neighbours' Commercial and lndustrialtax rates and then the following sections will outline the areas in which staff is proposing changes to achieve a2.0% tax increase for residential.
Commercial and Industrial Rate Gomparison
Every year our Economic Development staff prepares a Community Profile Publication which has information that compares the Commercial and lndustrial tax rates of Quinte West with our neighbours and other municipalities in Ontario who tend to be our main competitors for economic development purposes. Staff has included these 2 pages from the upcoming publication for Council's information. As Council can see from both attachments Quinte West is very competitive in both of these areas.
Proposed Changes to the Budget
PILT Revenue from CFB Trenton
As mentioned at the budget meeting staff has received some good news from National Defence in regards to the PILT money that the City will receive in 2017 ln the March 13th budget staff had proposed leaving the PILT amount from the base at $7.9 million. With the new information and confirmation that the new hanger will start being paid in 2017 along with the Land Warfare Centre and the Fire Hall now being assessed and being paid staff are confident that we can increase the total PILT from the base to $8.6 million. ln doing so this generates an additional $700,000 in revenue for the City in 2017. Council has passed a resolution in the past outlining that all new PILT money from the base be split 80% to the capital reserye, 10o/o to operating reserves and the remaining 10% will go to help offset operational costs. The breakdown of the $700,000 for 2017 would result in the following:
o Transfer to Capital Reserve $560,000 o Transfer to Operating Reserves $ 70,000 o Additional Operating Revenues $ 70,000
2 Reductions in operating budget ln an effort to reduce the overall budget down to 2 percent staff took another look at our operating costs and proposes to reduce $5,000 out of the CAO's area in various accounts as well as an additional $5,000 out of the City's facility area.
Further to these reductions staff is also recommending that we reduce the proposed $100,000 increase to sand and salt purchases back to $70,000, thus saving an additional $30,000. Staff has gone back and reviewed our usage to this time last year and based on current usage staff are comfortable with the $30,000 reduction. lt is also important to point out that the City now has a $700,000 winter control reserve that can be drawn on if and when we have a bad winter control year.
Total Proposed Changes:
o New Operating PILT money $ 70,000 o Sand and Salt reductions $ 30,000 o Other reductions $ 10,000 Total $110,000
Education Tax Rates
As of the writing of this report the Province has not finalized the 2017 education rates. In order for Council to approve the budget staff is recommending that the budget be approved as presented. lf the education rates end up being lower than expected staff is recommending the excess funds be placed in the City's capital reserve to be used in future capital projects. lf for some unforeseen reason the rate ends up being less than expected staff would recommend funding the shortfall out of the City's general finance reserve Once the education rates have been finalized by the province staff will report back to Council.
FINANCIAL IMPACT
The impact of all of the items outlined above results in a $1 10,000 savings or a reduction in the average residential tax increase of 0.22% bringing the new proposed residential tax increase to 1.98%. The following chart outlines how this relates to an average home valued at $202,000 in assessment.
3 Ward Yearly Tax Yearly Monthly Percentage Amount lncrease lncrease lncrease Trenton $2,730.65 $53.13 $4.43 1.98o/o Sidney $2,451.12 $47.60 $3.97 1.98o/o Murray $2,451.12 $47.60 $3.e7 1.98% Frankford $2,482.48 $48.13 $4 01 1.98%
Further to the above information the following chart outlines how these changes will affect the other classes in the City.
GIass 2016 Ave 2017 Ave Ave Monthly Ave 7o'age Assessment Assessment lncrease lncrease Residential 200,000 202,000 $4.15 1.98% Farm 200,000 235,000 $9.75 18.640/o Multi-Res 1,690,000 1,742,000 ($53.8e) -1.52% Commercial 611,000 605,000 ($2.0s¡ -0.18o/o lndustrial 1,017,000 1 t 040 000 $112.65 3.23o/o
I NTERNAL/EXTERNAL CONSULTATION :
Finance staff has consulted with the various departments outlined above in order to identify savings.
COMMENTS/ANALYSIS:
Staff is recommending the above changes be approved as part of the 2017 operating budget which will allow Council to approve an operating budget with an average increase to residential properties of just under 2%.
Attachments
4 City of Quinte West 2017 Budget Summary by Account
20t6 2017
Taxation 2016 Total Taxation 2017 Total Variance $ Variance %
Taxation $ (41,395,000) $ (41,395,000) $ (42,920,000) $ (42,920,000), $ (l,525,000) I 3.88% Tãxation Supplomentary $ (250,000) $ (250,000) $ (250,000) $ lzso,ooo¡i ç in L¡eu $ (8,e17,300), $ (8,sr7,300) q E,E0,9!E $_ _19,!!9ro0qli $ {?¡1,7t01,
Råt¡ng Taxation $ (2,293,300), $ (2,2e3,3ooli $ (2,2es,700) $ (e,zsg,zoo)l $ {6,400} Rat¡ng Supplemontary $-$ -$$$ #Dtv/0t
{lchËol Board Taxat¡on $ {r2,5oo,ooo} $ (12,500,000) s (12,500,000) $ (12,500,000) $ .ãì User Fees Subject to lnflatlon $ (2,r04,000) $ -$ (2,078,700) $ ,r,aoo
Fees Not Subj€ct to lnflation s $ (1,611,025) $ - :$ (1,74r,000) $ (r 29,975)'
$ û (r,642,380) $ -$ (1,764,300), $ l't21,920]," 7
: .9.4r?t Contr¡butions $ $ (1,862,850 $-$ (r,686,500), $ 176,350 i (5,375,8001 o,s6s} 23. from Reserveg $ $ q _ - ,$ $ {1,0r i Yôsr Surplu6 $ $ t-$ -$ #Dtv/0t
Revenue $ (65,3s5,600) $ (76,940,787) $ (67,60s,700) $ (80,256, 000) $ (3,315,213) 4.3
nes & Benefltg t' $ 17,023,234 $ $ 7 755, 607 $ 732,373 4.301o
L Sçppl¡åi $ $ 5,826,57r $ $ 6,1 55,291 $ 328,720 5.64%
So¡v¡cês/Fe66 $ $ 7,121,940 . ç s 7,563,742 $ 441,802 6,20%
Rents & F¡nancial,Érpontåa $ $ 144,000 : $ s 94,500 $ t{9irû0}
External ågsñoiE¡ $ $ 21,630,310 $ $ 22,003,500 $ 373,190 I
to Reserugs $ $ I,elt,76o s $ 8,932,1 60 $ 615,400 7
Dopreciatlon $ $ 1s,445,600 I $ $ I 8,660,500 $ 214,900 1.
Debt Principle & lnterest $ $ 3,302,972 S $ 4,253,200 $ 950,228 28.
Taxation Wr¡t€offô $ 62ö,ü00 s ô25,000 $ 625,000 $ 625,000 $
Rebates $ 25,ooo r $ ?q,000 $ 20,000 $ ¿1t.000 $ t5,000)'
: I Rebates :E 125,000.$ I 25,000 $ 53,000 . $ t3.000 $ (72,000), -57
. To Reserves Gene¡al Supp¡ $ 250,000 : $ 250,000 $ 250,000 $ 2s0,000 $ to School Boardg $ f2,500,000 $ 12,s00,000 $ 12,500,000 $ 12,500,000 $ 0.00%
Employee Bensfits $- $ 25,000 $ $ 25,000 $ 0.00%
nated S¡ts Cost $ $ $ $ $ #Dtv/0!
Landflll Closure Cost $' $- ?910oo $ $ 25,000 $
$ 13,s25,000 $ 95,386,387 $ 13,448,000 $ 98,916,500 $ 3,530,113 3.
LeBB Dspråci8llôn s $ (1t,{4ü,ûoû}ì $ $ {18,t80tt0$l $ lc{{,qm, t. City of Quinte West 2017 Operating Budget Gross Revenues
Variance 2017 Var¡ance 2017 201 6 Actuals 2016 Budget 2017 Budset Budget To 20'16 Budget To 2016 Budget $ Budget %
(,1,52!,099) 3. Levy Taxation s ({1¡gqoo3), $ (41,99_s,oqq), $ Revenue s (753,54s) $ tz$s,ftoo) $ 0. in Lieu ofTaxos Total General Lovy Revonuee
tsufe¡ctpal -D?q¡¡tmo.nb
Tota¡ Mayor & Council
Total CAO & HR
Total Corporate and Finance
Total Public Works
Total Planning and Dovelopment
Total Fire Services -11
Total Floet
Fiscal Serv¡ces Tax Wr¡te-Offs #Dtv/01 Chertty Rebaús8 Va€ncy Robåtot Transfer to Reservss re SuPPs
Total Municipal Departments
€xt€rllalA#nglÊg
Total Health Services
Total Social Sêrvices
Libraries
rraàè¡t
òther Frternal Agcnceg
Police
Sub-total Revenu€ 1
$ s $ $: #Dtv/0! Lighting s t '1474,2'L2lt $ s Firefightors Total Area Ratiäg Revenues
Sub-total City WiOe Revenuss I
Levy $ {12,¡tjt,893)i $ (1 2,500,000Iì $ {12,ö00,000} I City of Quinte West 2017 Operating Budget Gross Expenditures
Variance Varlance 2017 2017 2015 Actuals 2016 Budget 2017 Budget Budget To 2016 Budget To Budget $ 20f6 Budget %
Mu¡lclpalÞenaf¡nents
Total Mayor & Council
Total CAO & HR
Total Corporate and Finance
Total Publ¡c Works 'l
Total Planning and Development 9.44o/o
Total Fire 6.20%
Total Fleet 1
Fiscal Services Tax Write-Offs 541 Char¡ty Rebates Vacancy Rebates 1 -57 Transfer to Reserves re Supps
Total Municipal Departments
Exlemal Aqencles
Total Health Services
Total Social Services
Libraries 1 1
Transit 1
Other External Agences
Police
Total External Ag€ntiÉs
ub-fota
Street Light¡ng $ 400,093 $4 $ 46&300 $ {1ñ,ð7e¡ -3. reer Firefighters 1.11% Total Area Rating Eìpenses
Sub-tota¡ Ci$r W¡de
Education Levy $ 12,486,899 12,ã00,000 $ 1å500,900 $
Total 2 City of Quinte West 2017 Operating Budget Net Expend¡tures
Variance Variance 2017 2017 Budget 6 2016 Budgot 2017 Budgêl Budget To 2016 201 Actuals To 2016 Budget $ Budget %
General Levy Taxation $ (4r,å9.i,ü)3.},¡ s (42,920,000) $ 525,000) $upplementary Revenue $ (r5{s¡rs) S .$ {25S,00û} û 0 Payments in L¡eu of Taxes Total General Levy Revenues
Itârniciptl Bsoârlmêntù.
Total Mayor & Council
Total CAO & HR 191
Total Corporate_qnq Finance
Total Publ¡c Works
Total Planning and Dev€lopment
Total F¡re ga¡/icêa
Total Fleet
,| Fiscal Services Tâx Write-Offs Charity Rebates Vacancy Rebates Transfer to Reserves re Supps
Total Mun¡cipal ÍIspartrnÈnts
EItpriIi{ Aaencieq
ioiài.Heatth Serv¡ces
Total Social Servicês
Libra¡ies
Transit
Othof External Àgencos
Police
Total External
Total General Levy Expenditures
Aeneral Tax Levy s (0) o
t $ q 0.00% hting $ $ $ 5,372 Firoflghtor6 Total Area Ralïng ndîênues
Light¡ng $ 414,2'12 ü ¿158,900 $ FirefightBrs Total Area Rating Expenditures
Net Àþ¡ Raürqï.ax ¡:9vy Í 5 t Levy s {0} ,3 $ APPENDIX C
City of Quinte West 2017 Taxes per Household compared to 2016 Based on 2017 City Budget
Assessedl valuel General street¡¡onsl en eirel Education t^*rl Yearlv Monthlv % lnc Trenton
2016 Residential 200,000 0.010137599 0.000133023 0.001236985 0.001880000 0.013387607 $ 2,677.52 $ 223.13 2017 Resident¡al 202.000 0.0'10291839 0.000131914 0.001251939 0.001842400 0.0135 t 8093 1.98% Sidney
2016 Residential 200,000 0:0101 37599 0.001880000 0;012017599 $ 2,403.52 $ 200,29 2017 Residential 202,000 0,010291 839 0.001842400 0"0121s423s $ 2.451_.:l:... $,?9-4J?6. $ 47.60 $ 3.97 1.98o/o Murray
2016 Residential 200,000 0.010137599 0"001 880000 0.012017599 $ 2,403.52 $ 200.29 2017 Residential 202,000 0-010291839 0.001842400 0.012134239 1.98% FranKord
2016 Residential 200,000 0.0'10'137599 0.0001 541 89 0.001880000 4,0'12171788 $ 2,434.36 $ 2017 Residential 202,000 0.01 0291 839 0.000155283 0.00'1842400 o.o't2289523 48.13 1.980/" City Average
2016 Residential 200,000 0-01 01 37599 0.001880000 0.012017599 $ 2,511.26 $ 209.27 2017 Residential 202,000 0.01 0291 839 0.001842400 0.012134239 $ 2.561.03 $ 213.42 ffi 1.98% General
2016 Residential 200,000 0.010137599 0.001880000 0.012017599 g 2,403-52 $ 200"29 2017 Residential 202,000 0.010291839 0.001842400 o.4121U239 r.98% APPENDIX C
City of Quinte West 2017 Taxes per Farm compared to 2016 Based on 2017 City Budget
Tax R T Assessed General Streetliohts F/T Fire Education Total Yearlv tuonttrvl olo lnc Trenton
2016 Farm 200,000 0"002534400 0.000033256 0.000309246 0.000470000 0.003346902 $ 669.38 $ ss.78 2017 Fatm 235,000 0.002s72960 0.000032979 0_000312985 0.000460600 0.003379523 794. 18.64o/o Sidney
2016 Farm 200,000 0¿002534400 0.000470000 0.003004400 $ 600,88 $ 50,07 2017 Farm 235,000 0-002572960 0.000460600 0.003033560 . $*.._ .. 712.89 $ 59.41 $ f12.01 $ 9.33 18-640/" Munay
2016 Farm 200,000 0u002534400 0.000470000 0-003004400 $ 600,88 $ 50.07 2017 Farm 235,000 0,002572960 0"0004ô0600 0.003033560 s 712.89 $ 59.41 $ .112.01 $ ef3 18.64% Frankford
201 6 Farm 200,000 0.002534400 0.000038547 0.000470000 0"003042947 $ 608.59 $ 50"72 01 60 17 2017 Fatm 235,000 o002572960 0i000038821 0"000460600 0.003072381 s 72) s $ 113-42 $ 9.45 18.640/" C¡ty Average
2016 Farm 200,000 0.002534400 0.000470000 0.003004400 $ 627.81 $ 52"32 2017 Farm 235,000 0.002572960 0.000460600 0.003033560 s ,244.85 $ 62.07_ Æ 18.64% General
2016 Farm 200,000 0.002534400 0.000470000 0.003004400 $ 600,88 $ 50-07 2017 Farm 235¡000 0.002572960 0.000460600 0.003033560 71 112.O1 18.640 APPENDIX C
City of Quinte West 2017 Taxes per Multi - Res property compared to 2016 Based on 2017 Caty Budget
Tar Rates Taxes Levied Assessed Value c"n","¡l streeu¡qt¡tsl ,rr r,r"l Education Total v""¿vl Monthlv o/o lnc Trenton
2016 Mult¡ - Res ,690,000 0.021593087 0.000283338 o.002634778 0.001880000 0,02639r203 $ 44,601.13 $ 3,716;76 2017 Multi - Res ,742,OOO 0,020583679 0.000263828 0.002503878 0.001842400 0.025193785 -1.52o/o Sidney
20'16 Multi - Res 1,690,000 0.021 593087 0;001880000 o.423473087 $ 39,669.s2 $ 3,305,79 2017 Multi - Res 1,742,000 0.020583679 0"001 842400 0.422426079 -1.52% Murray
2016 Multi - Res ,690,000 0.021593087 0.001880000 0.023473087 $ 39,669.52 $ 3,305.79 2017 Mult¡ - Res ,742,000 0.020583679 0.001842400 0.022426079 S 39.066"23 s 3255 52 s t601 2qt s r-4ll 27r -1.52o/o Frankford
2016 Multi - Res ,690,000 0.021 593087 o.00a32B/.22 0-001880000 0.023801509 $ 40,224.55 $ 3,352.05 2017 Multi - Res ,742,OOO o;020s8367s 0;0003.t0567 0,001842400 a.022736646 $ 39,607.24 S 3.990.60 $ (617,31) $ (sr.¡r4) -1.52% C¡ty Average
2016 Mult¡ - Res 1,690,000 0.021 593087 0.001880000 4.023473047 $ 4l,608.64 $ 3,467,39 2017 Multi - Res 1,742,OOO 0"020583679 0.001842400 o.022426479 -1.s2% General
2016 Multi - Res 1,690,000 0.021593087 0.001880000 0.023473087 $ 39,669.52 $ 3,305.79 2017 Multi - Res 1,742,000 0"020583679 0.001842400 o.022426079 -1.s2% APPENDIX C
GiÇ of Quinte West 2017 Taxes per Commercial property compared to 2016 Based on 2017 City Budget
Tax Rates Levied Assessed Value c"n"r"¡l streett¡qhbl rn r¡rel Education Total Y""¡rrl Monthlv o/o lnc Trenton
2016 Commerdal 61 1,000 0.015596697 0.0002M655 0.001 9031 01 0.013em920 0-031345373 $ 19,152.02 $ 1,-596.00 2017 Commercial 605,000 0.0f5833995 0,000202950 0.001 9261 08 0.013640920 0.031603973 p 19.120.40 $ 1.593.37 m -0.18% Sidney
2016 Commercial 611,000 0¿015596697 0.013640920 0.029237617 $ 17,864.18 $ 1,488"68 2017 Commerc¡al 605,000 0.015833995 0.013640920 0.02947491 5 J$ 17.832.32 $ 1.486.03 $ (31.86t $ (2.66t -0.180/" Murray
20'16 Commercial 61 I,000 0-01 5596697 0.013640920 4.0292376'.t7 s f7,864.18 $ f,488.68 20'17 Commerc¡al 605,000 0-01 5833995 0.013M0920 o.029474915 -0.18% Frankford
2016 Commerc¡al 61 1,000 0.015596697 o"ooo237220 0.013640920 4.029474837 $ r8,009.13 $ 1,500;76 2017 Commercial 605,000 0.015833995 0.000238904 0.013640920 0.029713818 s t7 976 86 $ l¿9807 $ (32.27) $ (2.69) -0.18% City Average
2016 Commerc¡al 61 1,000 0.015596697 0.013640920 o.a29237617 $ '18,370.57 $ 1,530.88 2017 Commercial 605.000 0.015833995 0.0 t 3640920 o.429474915 78 {¡.r8% General
2016 Commercial 611,000 0.015596697 0"0 I 3640920 o-029237617 $ 17,864.18 $ r,488.68 2017 Commercial 605,000 0.015833995 0.0 13640920 0.029474915 -o.18% APPENDIX C
Gity of Quinte West 2017 Taxes per lndustrial property compared to 2016 Based on 2017 Caty Budget
Tares Levied Assessedl I I Valuel Generall Streetliqhtsl F/T Fire Education Total v""¿*l ruontrpl % tnc Trenton
20'l6lndustrial 1 ,0r 7,000 0.024796568 0.000325373 0.003025665 0.015000000 0.u3r47606 $ 43,881.12 $3,656.76 2017 lndustrial 1,040,000 0.025173839 0.000322662 0.003062243 0.015000000 0"043558744 3.23Yo Sidney
2016 lndustr¡al 1 ,017,000 0.024796568 0.015000000 0"039796568 g 40,473-11 $ 3,372.76 2017 lndustrial 1,040,000 0.025173839 0.015000000 0.040173839 3.21o/" Murray
2016 lndustrial 1,017,000 0.024796568 0.01 5000000 0.039796568 $ 40,473.11 S 3,372.76 2017 lndustrial 1,M0,000 0.025173839 0-015000000 0.040't73839 08.97 3.230/o Frankford
2016 lndustrial '1,017,000 0.024796568 0"000377146 0.01 5000000 0.0401737't4 $ 40,856.67 3,404.72 2017 lndustrial 1,040,000 0.025173839 0.000379823 0.01 s000000 0.040553662 3.23o/" City Average
20l6lndustrial r,017,000 0,024796568 0.015000000 0-039796568 $ 41,813.15 $ 3,484,43 2017 lndustrial 1,040,000 0.025173839 0"01 5000000 0.040173839 3-23o/" General
2016 lndustrial 1 ,017,000 0"024796568 0.015000000 0.039796568 $ 40,473.1 r $3,372.76 2017 lndustrial 1,040,000 0.025173839 0.015000000 0;M0173839 $ 41,780.79 $ 3,481-7? . $ 1,307.68 $ 108.97 3.230/" 2016 Industrial Tax Rate Comparison (based on $ 100,000 assessed value) lndustrial Comparison 2016
Municipality Tax/$100K Percent Difference Trenton Sidney Murray Frankford Quinte West Murray Ward $ 3,979.66 Sidney Ward $ 3,979.66 Frankford Ward $ 4,017.37 Trenton Ward $ 4,314.76 Port Hope $ 4,964.38 Belleville $ 4,844.17 r0,93% 17.85o/o 17.85o/o 17.07% Cobourg $ 5,021.76 14.08o/o 20.75o/o 20.75% 20.00% Cornwall $ 5,205.64 17.11o/o 23.55% 23.55o/o 22.83% Brighton $ 4,237.62 -1.82o/o 6.09% 6.09% 5.20Yo n 6.38% 1 %
Belleville ,s44 17
Port Hope È4,.1$4 :Jt1 Commercial Comparison 2016
Municipality Tax/$100K Percent Difference Trenton Sidney Murray Frankford Quinte West Murray Ward $2,923.76 Sidney Ward $2,923.76 Frankford Ward $2,947.48 Trenton Ward $3,134.54
Belleville 94,074.12 23.060/o 28.240 28.24% 27.650/o Kingston $3,740.61 't6.200/o 21.844/0 21,84% 21.20o/o Port Hope $3,618.90 13,38% 19.210/o 19.21% 18.55% Cobourg $3,395.90 7.70Yo 13.90Vo 13,90% 13.2A% Cornwall s4,134.42 24.180/o 29.28o/o 29.280/o 28.71% Brockville $3,834.93 18.26% 23.760/o 23 760/o 23.14Vo Peterborough $2,007.33 -56.15o/o -45.650/o -45,65% -46"84o/o Brighton $2,977.20 -5.28% 1.79Yo 1.79% 1.00% Cambridge $3,430.94 8.640/o 14.78o/o 14.780/o 14.O9o/o
,tr1tì.3C,
€3,740.61 Residential Comparison 2016
Municipality Tax/$100K Percent Difference Trenton Sidney Murray Frankford Quinte West Murray Ward $1,201,76 Sidney Ward $1,201.76 Frankford Ward $1,217.18 Trenton Ward $1,338.76
Belleville $1,581.41 15.34o/o 24.01% 24.01o/o 23.03% Kingston $1,384.04 3.27o/o 13.17o/o 13.17o/o 12,08% Port Hope $1,585.96 15.59o/o 24.23o/o 24.23% 23.250Â Cobourg $1,505.25 11.060/o 20.16% 20.16% 19.140/o Cornwall $1,596.99 16.17o/o 24.75% 24.75% 23.78% Brockville $1,437.83 6.89% 16.42% 16.42o/o 15.35o/o Peterborough $1,254.83 -6.69% 4.23o/o 4.23o/o 3.00% Brighton $1,228.92 -8.94o/o 2.210/o 2.21o/o 0,96% Cambridge $1,229.51 -8.89% 2.260/o 2.26% 1.00o/o STAFF REPORT 17-038CFS
A Natural Attraction
DATE: March 20,2017
TO: Mayor Harrison Members of Council
FROM: David Clazie, Director of Corporate & Financial Services
SUBJECT: Record of Employees 2016 Salaries and Benefits
Recommendation
That Staff Report 17-038CFS regarding staff salaries and benefits under the Public Sector Salary Disclosure Act 1996 be received.
Background:
Under the Public Sector Salary Disclosure Act 1996, municipalities are required to disclose annually the names, positions, salaries and total taxable benefits of employees paid $100,000.00 or more in a calendar year.
Please find attached the list of Quinte West employees paid $100,000.00 or more during the 2016 calendar year.
Comments/Analysis:
The 2016 year has a noticeable increase in the number of employees (from 26 to 42) as well as the amounts paid. The reason for this is that job equity payouts with CUPE occurred in 2016. This was in the works for several years and paid retroactive amounts to some positions going back to 2008. Because of the length of time for the payout, some positions that would not normally appear on this list were pushed over the $100,000 threshold.
Attachment
REGIOII Record of employees' 2016 salaries and benefits Please refer to the guide Preparing Your Report for the Year 2016, Public Sector Salary Disclosure Acf before filling out this form. Se reporter au guide de Préparation du rapport de 2016 aux f¡ns dela Loi de 1996 sur la d¡vulgat¡on des traitemenfs dans le secteur publlc pour remplir la présente formule
uat r axaþte Year / Salary Paid / Benefits / Année Given Name / Traitement Avantages civile Sector / Secteur Employer / Employeur Surname / Nom de famille Prénom Position Title / Poste versé imposables
f nsert additional rows at the end as needed / lnsérer d'autres rangées au besoin
2016 Mun¡cipalities & Services / Municipalités € CORPORATION OF THE CITY OF ALEXANDER JASON Firefighter $1 08,634.76 $696.84 2016 Mun¡cipalit¡es & Services / Municipatités € CORPORATION OF THE CITY OF ALLORE MIKE Water D¡stribution and Wasie Water Collecttion Operator...... -.. $1 06,530.06 $368.22 2016 Mun¡c¡pal¡ties & Serv¡ces / Municipal¡tés € CORPORATION OF THE CITY OF ANGELO CHRIS Director, Public Works & Environmental Services. $1 51 ,082.55 $795.1 2 2016 Mun¡c¡palities & Serv¡ces / Municipal¡tés ( CORPORATION OF THE CITY OF AYRES WlLLIAM Firefighter $114,342.40 $758.76 2016 Municipalities & Services / Municipalités r CORPORATION OF THE CITY OF BARBER WILLIAM Firefighter $1 23,269.1 9 $634.ô8 2016 Municipalities & Services / Municipalités ( CORPORATION OF THE CITY OF BARNABLE JAMES Water and Waste Water Treatment Plant Operator 8155,264.70 $434.76 ( 2016 Municipal¡ties & Services / Municipalités ÇORPORATION OF THE CITY OF BELEJ PAUL Superintendent Water/WasteWater $1 16,840.85 $503.76 2016 Municipalities & Services / Municipalités ( CORPORATION OF THE CITY OF BROOKS SHAWN Parks Foreperson $1O4,22O.O2 $382.44 q70Â 2016 Mun¡cipalities & Services / Municipalités r CORPORATION OF THE CITY OF CLAZIE DAVID Director, Corporale & Financial Services/Treasurer ç142,582.44 I t 2016 Mun¡c¡palit¡es & Services / Municipalités r CORPORATION OF THE CITY OF COLASANTE TIM Manager Engineering Services.... $1 06,942.36 $568.48 2016 Municipalities & Serv¡ces / Municipalités ( CORPORATION OF THE CITY OT COVENEY PAUL Firef¡ghter...... $133,e10.14 $867.96 2016 Municipalities & Services / Municipalités ( CORPORATION OF THE CITY OT COXWELL JOHN J. $104,408.34 $696.84 2016 Mun¡cipalities & Services / Municipalilés < CORPORATION OF THE CITY OT COXWELL IJUNCAN LORI ANN $121,195.62 !i678.60 ( 2016 Mun¡cipal¡ties & Services / Municipal¡tés CORPORATION OF THE CITY OF CUNNELL WILLIAM $1 1 '1,569.92 $737.A4 2016 Municipalit¡es & Serv¡ces / Municipalités ( CORPORATION OF THE CITY OF DENOUDEN CALEB Manager, Financial ServicesiDeputy Treasurer $109,508.68 $583.00 2016 Mun¡c¡pal¡t¡es & services / Mun¡cipalités ( CORPORATION OF THE CITY OT DUBEAU FRED Water and Waste Water Treatment Plant $164,358.36 $717.00 2016 Municipal¡t¡es & Services i Municipalités e GORPORATION OF THE CITY OF ELSON ROSS Firef¡ghter $124,275.82 $84ô.24 2016 Municipalities & Services / Mun¡cipalités € COI{PORATION OF TI.IE CITY OF FORDER ROBERT Manager, Buildings and Facilities. $1 04,797.16 $59'1.36 2016 Municipalit¡es & Services / Municipalités e CORPORATION OF THE CITY OF FOURNIER ADAM F¡ref¡ghter $105,110.78 $090.84 2016 Mun¡cipalities & Services / Municipalités t CORPORATION OF THE CITY OF HEATH KEVIN ctty cler¡<..... $102,658.40 $576.60 2016 Mun¡c¡palit¡es & serv¡ces / Mun¡c¡pal¡tés ( CORPORATION OF THE CITY OF HOGAN RON Water D¡stribution and Waste Water Collecttion Foreperson $108,439.81 s429.27 2016 Mun¡c¡palities & Services / Municipalités ( CORPORATION OF THE CITY OF JARDINE BRIAN Director, Planning and Development Services...... $135,452.46 $758.76 2016 Municipalities & Services / Municipalités t CORPORATION OF THE CITY OF KING GREG S. Fire Prevention Offìcer...... 6121,568.22 $867.96 2016 Mun¡cipalities & Services / Municipalités ( CORPORATION OF THE CITY OF MÇDONALD WENDY Water and Waste Water Treatment Plant Operator $163,531 .08 $717.00 ( 2016 Municipal¡ties & Serv¡ces / Munic¡pal¡tés CORPORATION OF THE CITY OF MCNAUGHT RYAN F¡refi9hter...... $1 04,634.86 $ô96.84 2016 Mun¡c¡palities & Services / Mun¡c¡pal¡tés ( CORPORATION OF THE CITY OF MURPHY CHAI.tLIE Çh¡ef Adm¡n¡strative Ofticer $163,1 80.85 $8s7.1 6 2016 Munic¡pal¡t¡es & Services / Municipalités ( CORPORATION OF THE CITY OF PERRY SANDY water Distriþution and waste water collecttion operator $106,971 .97 $368.22 2016 Mun¡c¡palit¡es & Services / Mun¡c¡palités ( E REID SCOTT Water and Waste Water Treatment Plant $166,51 3.55 s434.76 2016 Mun¡c¡pal¡t¡es & Serv¡ces / Munic¡palités c CORPORATION OF THE CITY OF SAYLOR SCOTT Firefighter $1 34,885.38 $830.40 2016 Municipalities & Services / Municipalités e CORPORATION OF THE CITY OT SMITH DANIEL Deputy Fire Chief $121,195.62 $678.60 2016 Mun¡cipal¡ties & Services / Municipalités € CORPORATION OF THE CITY OT SMITH GEOFF Water ând Waste Water Treatment Plant Operator $174,847.11 $434.76 2016 Municipalities & Services / Mun¡cipalités € CORPORATION OF THE CITY OF TRACEY MATTHEW Manager, WaterMasteWater Services...... $114,065.64 $642.12 2016 Municipalities & Services / Municipalités € ÇORPORATION OF THE CITY OF TURNER JIM $106,935.92 $602.28 2016 Municipal¡ties & Services / Municipalités OORPORA ¡ ION OF THE CITY OF TURTLE RITA Chief Executive Offìcer - Library..... $128,324.O4 $718.80 2016 Municipal¡ties & Services / Municipalités ( CORPORATION OF THE CITY OF VILLENEUVE DOUGLAS Water and Waste Water Treatment Plant Operator $165,970.74 fi434.76 2016 Municipal¡ties & Services / Mun¡c¡palités ( CORPORATION OF THE CITY OF WANNAMAKER JEFFREY Water and Waste Water Maintenance Person $156,652.92 $i434.76 2016 Mun¡cipal¡ties & Services / Municipalités ( CORPORATION OF THE CIry OF WHELAN JOHN M. hrre $135,452.46 $758.76 2016 Municipalities & Services / Municipalités ( CORPORATION OF THE CITY OF WHITMORE WILLIAM Water and Waste Water Treatment Plant Operator...... $134,834.63 $434.76 ( 2016 Municipal¡ties & Services / Munic¡pal¡tés CORPORATION OF THE CITY OF WIGLEY CHRIS $1 12,685.60 $741.40 ( 2016 Mun¡c¡pal¡t¡es & Services / Mun¡c¡palités CORPORATION OF THE CIry OF WILDENBEESI BRIAN Water and Waste Water Ma¡ntenance Person...... $1 57,533.35 $434.76 2016 Municipalit¡es & Serv¡ces / Municipalités ( CORPORATION OF THË CITY OF WOOD tsASIL l-rref¡ghter $110,467.72 $737.04 2016 Mun¡crpalrtres & Serv¡ces / Municipal¡tés ( CORPORATION OF THE CITY OI WOODS ED Manager, lnformation Technology...... $114,065.64 $642.12
This record has been approved by: / Ce registre a été approuvé par
Page 1 Record of employees' 2016 salaries and benefits Please refer to the guide Preparing Your Report for the Year 2016, Public Sector Salary Disclosure Acf before filling out this form. Se reporter au guide de Préparation du rapport de 2016 aux fins dela Loi de 1996 sur la divulgation des traitemenfs dans le secteur pubÍb pour remplir la présente formule. çat I axaf,le Year / Salary Paid / Benefits / Année Given Name / Traitement Avantages civile Sector / Secteur Emolover / Emoloveur Surname / Nom de famille Prénom Position Title / Poste versé imoosables lnsert additional rows at the end as needed / lnsérer d'autres rangées au besoin
David Clazie, CPA, CA Director, Corporate and Financial ServicesÆreasurer Name / Nom Position Title / Poste
613-392-2841 ex4448 7-Mar-17 Phone Number / Téléphone Date / Date
Prepared under the Public Secfor Salary Disclosure Act, 1996 / Préparé en vertu de la Loi de 1996 sur la divulgation des traitemenfs dans le secteur public.
Page2 STAFF REPORT l7-039CFS
A Natural Attraction
DATE: March 20,2017
TO Mayor Harrison Members of Council
FROM: David Clazie, Director of Corporate & Financial Services
SUBJECT: 2016 Analysis of Payments to Municipal Elected Officials And Appointed Members
Recommendation:
That staff Report 17-039cFS regarding council remuneration be approved
Background:
Under Section 284(1) of the Municipal Act each year the Treasurer shall, before March 31st, provide to Council an itemized statement of remuneration and expenses paid in the previous year to Councillors and appointed members.
This remuneration includes amounts paid as a member of Council or any other body to which the member was appointed by Council.
Attachment
REGIOT{ CITY OF QUINTE WEST 2016 ANALYSIS OF PAYMENTS TO MUNICIPAL ELECTED AND APPOINTED MEMBERS AS PER SECTTON 284 (1) OF THE MUNTCTPAL ACT
TRAVEL SEMINAR FEES LOWER TRENT PARKING MEETINGS & QUINTE PLANNING POLICE TOTAL NAME SALARY MILEAGE CONFERENCES CONSERVATION c. oF A. SERVICES PAYMENTS
ELECTED Harrison, James C $ 51,866.34 $ 42.57 $ 6,303.21 $ 58,212.12 Kuvpers. Fred $ 20.746.54 $ $ $ 20,74654 Alyea, James $ 28,007.98 5,060.49 508.40 $ 3,334.00 $ 36,910.87 Freeman, Sally $ 20,746.54 624.15 4,990.10 $ 3.334.00 $ 29.694.79 Wannamaker, Robert $ 20.746.54 496.48 $ 21,243.02 Reid, Keith $ 20,74654 1,755.Q7 3,973.65 $ 26,475.26 Kuntze, William $ 20,74654 20.00 $ 20,766.54 Armstronq. Duncan $ 20.74654 1,420.84 3,071.29 $ 25,238.67 DeWitt, Allan $ 20.746.54 1,883.32 3,150.29 165.00 $ 25,945j5 Maclntosh, Robert $ 20,746.54 449.91 2,460.77 $ 23.657.22 Kotsovos, Michael $ 20,746.54 147.72 $ 20,894.26 McCue, David $ 20,746.54 151.28 5,022.92 $ 25.920.74 Sharpe, Karen s 20.746.54 1.254.50 4,695.56 638.04 $ 27.334.64 TOTAL ELECTED $ 308,086.26 $ 7.581.64 $ 39,392.48 $ 1,311.44 $ $ 6,668.00 $ 363,039.E2
APPOINTED Phillips, Douglas L. 675.00 $ 675.00 Quinn, Garry 675.00 675.00 Zylstra, Harm 525.00 525.00 Laffertv, Paul 675.00 675.00 Reid, John Edward 3,334.00 3,334.00 O'Neill, Donald 3,334.00 3,334.00 O'Mallev, Charles 3,334.00 3,334.00 TOTAL APPOINTED $ $ $ $ 2,550.00 $ 10,002.00 $ 12,552.00
Caleb DenOuden Manager Financial Services March 20,2017 STAFF REPORT 17-040CFS
A Natural Attraction
DATE: March 20,2017
TO Mayor Harrison and Members of Council
FROM: David Clazie Director of Corporate & Financial Services
SUBJECT: Funding of Projects
Recommendation:
That Council approves the Lighting of the new Hardball Field in the amount of $240,000;
And further that Council approves the Renovations to the Old Town Hall in the amount of $350,000;
And further that Council allocates the remaining funds, $810,000 to the Waterfront Trail Expansion Project located by the Marina;
And further that Council approves all of these projects to be funded from the City's Capital Reserve.
Background:
During the 2017 Capital budget deliberations last fall Council approved the use of $593,000 of Capital reserves to fund our 50% share of the following projects:
REGION Batawa Community Centre Kitchen and Parking Lot Old Town Hall Renovations Lighting of New Hardball Field Trail Expansion by Marina
Unfortunately none of the funding applications submitted by the City to the Canada 150 and Ontario 150 funds were approved therefore it is now up to Council how they would like to proceed with the funds set aside for these projects. ln addition to the funds outlined above, staff would like to remind Council that in the operating budget report staff identified an additional $560,000 of capital money that will be generated from the base PILT in 2017, which are funds that can also be used towards the funding of these projects as well.
Staff has also gone back through a few projects from 2015 and 2016 that came in under budget and has determined that Council could also utilize an additional $247,000 from the Capital reserve towards these projects.
With the addition of these funds Council now has $1.4 million of available funds to put towards these projects.
Hardball Field Lights
Since the capital budget meeting staff has learned that there may be a local business that is willing to donate the required wiring for the lights at the Hardball field. At this point staff is working to determine how much of a savings this could produce for the project. Staff is hoping to have some more information available by Monday night's Council meeting in regards to the potential savings.
Old Town Hall
Staff is recommending that these projects proceed as they will allow the building to be better utilized and be more accessible to the public. In addition the renovations will allow a revised business plan to finally be put in place for the building. Waterfront Trail
Staff is suggesting that phase 1A and possibly if enough funds are available that phase 1B also procced in 2017. The final costing of these phases is being revised due to comments received at the public open house. The initial total cost estimate for phase 1A and 1B with lighting is approximately $3 million. Staff are also working with the trustees of Buster Alyea Park and are expecting them to partner with the City for additional upgrades to go along with the trail'
Batawa CommunitY Gentre
At this point in time staff is recommending that the renovations for this facility and parking lot be put on hold due to the ongoing discussions with Batawa Development Corporation around the future use of this facility. Staff feels that until these discussions are completed it would be premature to undertake renovations and upgrades. Staff also feels that this project should be put at the top of the priority list for the 2018 capital budget discussions as the upgrades are required, but until discussions with BDC are completed we feel they should be put on hold.
Project Breakdown
To aid in this decision staff have provided the following breakdown of the above listed projects to help Council in making the decision on how to proceed'
Batawa Kitchen $ 200,000 Batawa Parking Lot $ 250,000 Town Hall- Exterior Elevator $ 175,000 Town Hall-Windows, Brick Pointing $ 125,000 Town Hall- lnterior Renovations $ 50,000 Hardball field - lighting $ 225,000 Hardballfield - Paved PathwaY $ 15,000 Trail expansion by Marina $ 850,000 (1't phase without lighting) Total Cost of Proiects $1,890,000 Financial lmpact:
As long as Council stays within the allocations outlined above then there will not be any adverse effect on the City's bottom line.
Gomments/Analysis:
While staff's recommendation does not complete all of the projects listed above, staff feels that we are able to undertake three of the projects and then by the fall be in a position to approve the Batawa Community Centre projects as part of the 2018 capital budget. Gity of QuÍnte West Economic Development & Tourism Advisory Committee Minutes
Thursday, February 23, 2017 City Hall Council Ghambers
1 Callto Order Chair Kotsovos called the meeting to order at 6:00 p.m.
2. Members Present:
Councillor Mike Kotsovos - Chair Councillor Rob Maclntosh - Vice Chair Councillor Duncan Armstrong Councillor Al DeWitt Councillor Fred Kuypers Councillor Bob Wannamaker David Shoniker lan Smylie (regrets) Jamie Fellow (regrets) John Harris Stacey Dunning Wendy Ouellette Rick Davies, Chamber Rep (regrets) Dianne Campbell, Chamber Rep (regrets)
3. Staff Present:
Brian Jardine, Director, Planning & Development Linda Lisle, Manager of Economic Development &Tourism Services (Regrets) Dana Valentyne, Supervisor of Tourism and Special Events Christina Edwards-Scott, Economic Development Coordinator Andria Dinner, Administrative Assistant
4. Others:
Chris King, Quinte Economic Development Commission (regrets) Lisa Kuypers-Schroedter, Trenton DBIA Glenn Kozak, Trenval Busíness Development Corporation (regrets) Dug Stevenson, Bay of Quinte Tourism Major Dan Carson, I Wing/CFB Trenton Suzanne Andrews, Quinte West Chamber of Commerce 5. Media
6. Public
7. Disclosure of Pecuniary lnterest and the General Nature thereof
B. Approval of Agenda
Agenda of the Economic Development & Tourism Advisory Committee Meeting held on February 23,2017.
Motion Moved by Bob Wannamaker Seconded by David Shoniker That the Agenda for the Thursday, February 23,2017 Regular Economic Development & Tourism Advisory Committee Meeting be approved. Carried
9. Approvalof Minutes
Minutes of the Economic Development & Tourism Advisory Committee Meeting held on January 26,2017.
Minutes of the Canada Day Committee Meetings hefd on November 9, 2017 .
Motion Moved by John Smíley Seconded by Wendy Ouellette Resolution: That the Minutes of the Economic Development & Tourism Advisory Committee Meeting held on January 26,2017 be approved; And further that the Minutes of the Canada Day Committee Meeting held on November 9,2017 be approved. Garried
10. Delegations None
11. Presentations i) Corey Banford and Chuck Wright, Fishing League Worldwide (FLW) Canada regarding the FLW Canada Tour. 12. Public lnput
13. Committee Staff Reports
Staff Report 17-006 from Dana Valentyne, Supervisor of Economic Development & Tourism regarding support for Support for Fishing League Worldwide Tournament.
Motion - THAT the Economic Development & Tourism Advisory Gommittee supports the hosting of an FLW Canada Organization Fishing League Worldwide Bass Fishing qualifier event in Quinte West July 21-23,2017;
And furfher; That the Economic Development and Tourlsm Advisory Committee directs the request for sponsorehip in the amount of $15,000, directly to Councilfor consideration during Operating Budget.
Moved by Mike Kotsovos Seconded by Al DeWitt
THAT the Economic Development & Tourism Advisory Committee ggpp¡þ the hosting of an FLW Canada Organizatíon Fishing League Worldwide Bass Fishing qualifier event in Quinte West July 21 -23,2017;
And further; That the Economic Development and Tourism Advisory Committee directs the request for sponsorshlp in the amount of $15,000, directly to Council for consideration during Operating Budget. Carried
Staff Report 17-008 from Dana Valentyne, Supervisor of Economic Development & Tourism regarding Support for Quinte Canadian FilmFest.
Motion - THAT the Economic Development & Tourism Advisory Committee approves funding in the amount of $15,000 for the Quinte Canadian FilmFest event to take place in the City of Quinte West ln October, 2017.
Moved by Al DeWitt Seconded by Duncan Armstrong
THAT the Economic Development & Tourism Advisory Committee approves funding in the amount of $15,000 for the Quinte Canadian FilmFest event to take place in the City of Quinte West in October, 2017. Carried
14. Discussion ltems 15. Printed lnformation
a) Staff Report 17-007 from Dana Valentyne, Supervisor of Economic Development & Tourism regarding Trenton Town Hall/Historical Society Business Plan Update.
b) Monthly Statistic Press Release from the Quinte & District Association of REALTORS.
c) Shop Smart, Shop Local Shop Quinte West flyer
Motion Moved by Rob Maclntosh Seconded by Bob Wannamaker That all printed information be received by the Economic Development & Tourism Advisory Committee as information. Carried
16. Non-Printed lnformation
a) Verbal update from Ecpnomíc Development & Tourism staff regarding Department Updates - February 2017.
b) Dana Valentyne, Superuisor of Tourism & Special Events gave a demonstration with respect to the new Marina iGuide Virtual Tour.
Motion Moved by Fred Kuypers Seconded by Stacey Dunning That all non-printed information be received by the Economic Development & Tourism Advisory Committee as information. Garried
17. Requests for lnformation John Harris brought up the issue of parking on Elgin Street. Duncan Armstrong stated that it has come up at Safe Communities and that it should be brought to the Public Works Committee.
John Harris asked for an updated staff report on the Clock Tower. Brian Jardine said they are working on it and will bring it forwarded to this Committee and Council once it's all pulled together. Al DeWitt asked for a report with regards to city owned docks on both the east and west side and how we can proceed with adding 3-4 docks between Lock 1 and the mouth of the canal. 18. Adjournment
Motion Moved by Mike Kotsovos
That the Economic Development & Tourism Advisory Committee meeting be adjourned at 6:00 p.m. and the next regular Economic Development & Tourism Advisory Committee will meet on Thursday, March 23,2017 at 6:00 p.m. Carried
Mike Kotsovos Recording Secretary Chair City of Quinte West Protective Services Gommittee Meeting Minutes
Tuesday, March 7,2017 at 6:00 P.M. Station 3, 58 Aikins Road
Members Present: Councillor Sally Freeman, Chair Councillor David McCue Councillor Al DeWitt Councillor Don Kuntze Councillor Rob Maclntosh Councillor Karen Sharpe Mr. Randy Blakely, Public Member Mr. Gerard Edison, Public Member (regrets) Mr. Jon Gibbons, Public Member (regrets) Mayor Jim Harrison
Staff Present: Mr. John Whelan, Fire Chief Mr. Daniel Smith, Deputy Fire Chief Ms. Carolyn McKee, Executive Assistant
Others: Three staff members and Member from the Public, Mr. Stuart Gilboord were present.
Media: There was no media in attendance
1. Gall to Order The meeting of the Protective Services Committee was called to order at 6:00 p.m by Chair Freeman who welcomed all Committee members. 2. Disclosures of Pecuniary lnterest There were no disclosures of pecuniary interest.
3. Approval of Agenda Moved by Councillor Sharpe Seconded by Councillor Kuntze
That the meeting agenda for the March, 2017 Protective Services Committee Meeting be approved. Carried 4. Approval of Minutes Moved by Mayor Harrison Seconded by Councillor Sharpe
That the Minutes of the Regular Protective Services Committee Meeting minutes held on September 20,2016 be approved. Carried
Moved by Councillor McCue Seconded by Randy Blakely
That the Notice of No Quorum for Meeting on December 8, 2016 be approved Garried
5. Petitions There were no petitions
6. Presentations There were no presentations
7. Public Meetings There were no public meetings
8. Public lnput There was no public input.
9. Gommittee Staff Reports
a) PSG Staff Report 17-0l Holmatro E-Draulic Equipment Moved by Councillor DeWitt Seconded by Mayor Harrison
That the Protective Services Committee recommends to Council that Fire Chief Whelan be authorized to purchase the Demo Set of Holmatro E-draulics portable Jaws of Life at a cost of $ 25,978.00 plus HST. We wish to follow Section 10 of The City's Purchasing Policy for this purchase. Garried
2 b) PSC Staff Report 17-02 Mercedes Textiles Limited and Highwater Hose lnc. Moved by Councillor Maclntosh Seconded by Randy Blakely
That the Protective Services Committee recommends to Council that Fire Chief Whelan be authorized to purchase Mercedes Textiles Limited Fire Hose at a cost of $10,000.00 and to follow Section 10 of the City's Purchasing Policy. Carried
c) PSC Staff Report 17-03 Fire Fit Gombat Ghallenge Fire Prevention Greg King updated the Committee on securing sponsorships for Regional event taking place July 1 and 2,2017. Greg stated that Jeff Robbins a local EMS will be in charge of looking after the medical tent and representatives. Greg stated that he has help from two employees at City Hallwho are also securing sponsorship.
Moved by Councillor DeWitt Seconded by Councillor McCue
That the reports presented to the Protective Services Committee including all printed and verbal reports be received and filed. Carried
10. Printed and Non-Printed lnformation
a) Fire Chief Whelan advised the Committee that he had received three quotes on the purchase of a new ATV for Station 2 and in following the purchasing policy an ATV was purchased from Bay Marine with them having at the lowest price. The Protective Services Committee agreed with the purchase. b) Deputy Fire Chief Daniel Smith provided the Committee with a verbal update on the new Fire Hall, stating that we have hired a project Manager from Mettko. c) Deputy Fire Chief Daniel Smith provided the Committee with a verbal update on our recruiting. We have hired eight new Volunteer Fire Fighter for various stations and we are currently still in the process of hiring a fulltime Fire Prevention Officer. d) Deputy Fire Chief Daniel Smith advised the Committee that an upgrade it required at the OPP station for dispatch and he was currently waiting for a quote which he just got before the meeting. He still requires time to review it as it came in overpriced. He will review and get back to the Committee at a later time.
3 I l. Requests for Information
Councillor Kuntze suggested that $100,000.00 be put into the reserves starting in 2018 through 2025, for rebuilding of fire halls. lt was determined that this matter be considered at the next meeting.
12. Next Meeting The next Protective Services Committee meeting will be held on April 25, 2017 at 18 Scott Avenue, Station 7 Frankford. l3.Adjournment Moved by Randy Blakely
That the Protective Services Committee now adjourn at 6:38 p.m. Carried
Carolyn McKee Councillor Sally Freeman Recording Secretary Chair
4 STAFF REPORT 17-035CFS
A Natural Attraction
DATE: March 13,2017
TO Mayor Harrison & Members of Council
FROM: Kevin Heath, City Clerk SUBJECT: Quinte Conservation Request - Levy Distribution Formula
Recommendation:
That Council acknowledges receipt of a letter dated March 3,2017 from Quinte Conservation requesting support of the following resolution passed at their meeting held on February 16,2017:
"WHEREAS, our municipalities supporting Quinte Conservation have serious concerns about the Current Value Assessment formula being used for the levy distribution and have concerns about the accuracy of the data being provided by the Municipal Property Assessment Corporation for this formula; THEREFORE, be it resolved that a letter be sent to the Minister of Natural Resources and Forestry and to the Association of Municipalities of Ontario requesting that this process be reviewed and a new more equitable formula be developed; AND FURTHER THAT, the data being provided by Municipal Property Assessment Corporation for future levy distributions be reviewed to ensure that it is accurate."
And further that Council of the City of Quinte West supports the stated resolution
ø4fum Background:
The City has been in receipt of the attached letter dated March 3,2017 from Janice Maynard, Chair, Quinte Conservation Executive Board requesting support of the provided resolution passed at their meeting held on February 16,2017 regarding the levy distribution formula and information provided by MPAC.
Comments/Analysis:
Should Council be agreeable to their resolution, the proposed recommendation has been provided for consideration.
2 Quinte 61 3-968-3434 Bel levil le CONSERVATION 613-354-3312 Napanee RR2,2061 Old Hwy 2, clean world. safe homes. healthy life. Belleville, ON. KBN 422
3 March 2017
RE: LEVY D¡STRIBUTION FORMUTA & INFORMATION PROVIDED BY MPAC
To whom it may concern:
The Quinte Conservation Executive Board has concerns about the current levy distribution formula from the province and the information that is being provided by MPAC to be used in the formula. The way the formula is calculated, this year's levy increase thatis 4.87% when distributed, shows a variance from a decrease of 0.9%for one municipal¡ty to an increase of 6.79%for another municipality. This discrepancy creates conflict between mun¡c¡palitles and a negative attitude towards the Conservation Authority. The members of the board do not feel that because thei¡ assessment has increased that the¡r ability to pay has increased. The population figures given to Qu¡nte Conservation are not even close to the actuals, and the concern is that if the population figures are wrongthere is good reason to doubt the assessment figures.
After discussing the ¡ssues with the CVA formula the Quinte Conservation Executive passed the following mot¡on on February 76,2A77:
MOTTON QC 93/16 Moved By: Roger Cole Seconded By: James Flieler
WHEREAS, our municipalities supporting Quinte Conservation have serious concerns about the Current Value Assessment formula being used for the levy distribution and have concerns about the accuracy ofthe data being provided by the Municipal Property Assessment Corporation for this formula;
THEREFORE, be it resolved that a letter be sent to the Minister of Natural Resources and Forestry and to the Association of Municipalities of Ontario requesting that that th¡s process be reviewed and a new more equitable formula be developed;
AND FUTHER THAT, the data being provided by Municipal Property Assessment Corporation for future levy distributions be reviewed to ensure that iÎ is accurate.
We are sending you this letter requesting that your municipality pass a resolution in support of the above resolution from the Quinte Conservation Executive Board.
Sincerely,
Janice M Chair, Quinte Conservation Executive Board 613-394-s189 [email protected]
QuinteConservotion.co I QuinteSourceWote¡.co f yffi Lovxr,rsr Cou[-EGE OFFICE OF THE PRE5IDENI' O{FICE OF T}IEBOARD OF GOVERNORS
March 7,2017
His Worship Mayor Jim Harrison City of Quinte West
Dear Mayor Harrison:
This is a very exciting year for our country, our province, and our College - as we all have significant milestones and achievements to celebrate. I am writing to you today regarding recognition of Loyalist College's 50th Anniversary.
The Honorable William G. Davis - Minister of Education from 1962 to 1971 - was instrumental in creating Ontario's public college system in 1967. Loyalist College is extremely proud to be one of the 24 Ontario colleges cel ebrati ng the system's 50th An nivers ary in 2017 . ln December 2016, the Legislative Assembly of Ontario received consent from all parties to "commemorate the 50th anniversary of when the Honorable Bill Davis created Ontario's public college system by recognizing April 3 to 9 ol 2017 as "Colleges Week." I would respectfully request that City Council agrees to commemorate the 50'n Anniversary of Loyalist College by proclaiming the week of April 3 to 9, 2017 as "Colleges Weekn in the City of Quinte West.
Starting in 1967 in Centennial Secondary School with 172 students, today Loyalist graduates number over 40,000. Loyalist offers more than 60 full-time programs; apprenticeships; and hundreds of online, distance and in-class courses, as well as opportunities for continuing education through more than 70 university transfer agreements. The College's wide selection of advanced diplomas, diplomas and certificates aligns with market-driven disciplines including applied sciences, biosciences, building sciences, business and management studies, health sciences, human studies, justice studies, media, arts and design, and skills and technology. ln 2015-16, 87 .4% of Loyalist graduates found employment within six months after graduation, and 92.2% of Loyalist graduate employers were satisfied with their employees' preparation. Our College provides an incredible gateway into the labour market for our learners, and for employers, Loyalist is a critical resource to providing skilled workers. We value our partnership with the City of Quinte West, and look forward to celebrating with our students, graduates, employees, employers, and community partners who have contributed to the College's success throughout our history.
Your consideration of our request to declare April 3 to 9,2017 as Colleges Week in the City of Quinte West is appreciated. I would be pleased to attend the Council meeting on March 20'n to address Council on this matter. I look forward to hearing from you.
Yours sincerely, /-í-*,*7t (a^* 6,,gt,or-
Ann Marie Vaughan President & CEO
LOYALIST COLLIGÊ OF APPLII]D ARTS AND TECI¡NOLOGY P.O. BOX 4200. BELLIVII.LE, ONTARIO K8N 589 CANADA . TEL: (613) 969-1913, EXT. 2200 & 2201; !AX; (613) 967-5804 . loyalistcollege.con March, 2017
His Worship Mayor Harrison, Quinte West, Ontario
Dear Mayor Harrison,
Cancer does not discriminated. It has taken our brothers and sisters, our mothers and fathers, our children and our friends. Cancer is relentless. So are we. We are the Canadian Cancer Society and we have been active in Canada for more than 75 years. Thanks to the generosity of local residents and the efforts of our volunteeg we have more impact against more cancers in more communities than any other cancer charity in Canada. Every April for Daffodil Month, volunteers in Quinte West work together to raise funds for the Canadian Cancer Society by asking people to make a donation and wear a daffodil pin as a show of support for those living with cancer. I encourage you to show your support by raising our Canadian Cancer Society flag during the month of April and proclaim April to be Daffodil Month in the City of Quinte West. By proclaiming April as Daffodil Month, wearing your daffodil pin and raising our flag, you are ioining us in the fight and uniting behind people living with cancer in Quinte West. Please find attached a sample proclamation for your use. If you would like a volunteer to attend a council meeting to briefly present information about the Canadian Cancer Society and Daffodil month, I would be happy to arrange that. I would appreciate a phone call or an e-mail confirming this request. 613 965 0423 [email protected]
"Cancer Changes Everything And So Can You"
Sincerely,
Karen White, Volunteer President Hastings Prince Edward County & Brighton Community Office Canadian Cancer Society --q J :-T J L |\ d rs
Doug Kane, Senior Manager Hastings, Prince Edward & Brighton CanadÍan Cancer Society
WHEREAS people in our community are touched by cancer every day
WHEREAS for more than 75 years, people in our communities have helped the Canadian Cancer Society, during their Daffodil Month campaign, raise funds for research that is helping more people in our communities survive cancer
WHEREAS the Canadian Cancer Society is leading the way in the fight against cancer by empowering, informing, supporting and improving the lives of Canadians líving with cancer
WHEREAS Canadian Cancer Society volunteers in our community join thousands of volunteers across Canada to show their support for people living with cancer during the month of April by raising funds through the sale of daffodil pins
WHEREAS Daffodil Month also offers us the opportunity to learn about ways to reduce our risk of getting cancer and to celebrate our survivors and acknowledge the tremendous contributions of volunteers and donors
THEREFORE, be it resolved that we, do hereby proclaim the month of April to be Daffodil Month We will urge all citizens of our municipality to fight back against cancer by supporting the Canadian Cancer Society's annual sale of daffodil pins and their annual door to door fundraising campaign We will also show our support by raising the Canadían Cancer Society flag during the month of April.
Signed: Mayor
Dated: Corporation of the City of Quinte West By-Law Number 17-026
Being A By-Law To Establish Highways Within The Municipality.
Whereas Section 31 of the Municipal Act 2001 (S.O. c25, as amended), provides that the Council of every municipality may pass by-laws for establishing and laying out highways;
And Whereas the City has acquired certain lands for the aforementioned purposes and deems it expedient to assume these lands as part of the municipal road system for public road purposes;
Now Therefore Be lt Enacted by the Council for the Gorporation of the City of Quinte West as Follows:
1. That this by-law shall be entitled the "2O'17 Road Widening By-law #1"
2 The lands described in Schedule "4" hereto attached and forming a part of this By- law are deemed to be assumed by the Corporation of the City of Quinte West as public highways.
3. The assumption of said lands shall not be construed to indicate that the municipality intends to develop or improve said lands immediately, but that the lands may be developed or improved at the discretion of the City Council.
4. This By-law shall take effect upon the final passing thereof
Read A First, Second And Third Time And Finally Passed This 20th day of March, 2017.
Jim Harrison, Mayor
Kevin Heath, City Clerk CITY OF QUINTE WEST SCHEDULE ¡(A" TO BY-LAW 17-026
Murray Ward
LOT coN NAME PART PLAN INSTRUMENT FORMER
PtLtS b Marie Helena Galbraith 2 39R13421 ND141291 Murray William Christopher Galbraith
Sidney Ward
LOT coN NAME PART PLAN INSTRUMENT FORMER
PtLt5 RCP BasilWayne Brooks 2 21R24756 HT199461 Sidney 2119 CarolArlene Brooks
Pt Lt 98 PI Jacob Dick Talsma 5 21 R23956 HT190407 Sidney 21D1
Pt Lt 13 I Merritt Wood 1 21 R5080 QR285020 Sidney June Wood The Corporation of The Gity of Quinte West By-Law Number 17-027
Being A By-Law To Permit Retail Businesses To Operate On Gertain Statutory Holidays For The Maintenance of rourism ln The c¡ty of Quinte west.
Whereas the Retail Business Holidays Act, as amended, provides that no person carrying on a retail business in a retail business establishment shall sell any goods or services therein by retail or admit members of the public thereto on a holiday;
And Whereas Section 4.(1) of the Retail Business Holidays Act, as amended, provides that the Council of a municipality may by by-law permit retail business establishments in the municipality to be open on holidays for the maintenance or development of tourism;
And Whereas the Council for the Corporation of the City of Quinte West has taken into account the principle that holidays should be maintained as common pause days;
And Whereas there is compliance with the tourism criteria set out in the regulations made under section 4. of the Retail Business Holidays Act, as amended;
And Whereas application has been made by the Quinte West Chamber of Commerce on behalf of all persons carrying on retail business in the City;
And Whereas Council has considered the written material submitted in support of the application;
And whereas council has held a public meeting in respect of this by-law;
And Whereas Council has published notice of the public meeting in a newspaper having general circulation in the Municipality at least thirty (30) days prior to the date on which the meeting was held;
Now Therefore Be lt Enacted By The Council For The Gorporation Of The City Of Quinte West As Follows:
1. That this by-law shall be entitled the "Retail Business Statutory Holidays Exemption By-law".
2. That the following definitions shall be used for the purposes of this by-law:
a) "Municipality" shall mean The corporation of the city of euinte west;
b) "Holiday" shall include the following days: New Years' Day, Good Friday, Victo¡a Day, Canada Day, Labour Day, Thanksgiving Day, Christmas Day, Easter Sunday, Family Day and any other public holiday declared by proclamation of the Lieutenant Governor to be a holiday, as defined in the Retail Business Holidays Act, as amended.
c) "Retail Business and Retail Business Establishment" shall be defined in the Retail Business Holidays Act, as amended.
3. That any retail business in a retail business establishment located within the municipality of the Corporation of the City of Quinte West shall be permitted to sell goods and services to members of the public on the following holidays: Victoria Day, Canada Day and Labour Day for the purposes of maintenance and development of tourism.
4. That the provisions of this By-law shall be applicable to retail business as defined in the Retail Business Holidays Act, as amended.
5. That this By-law shall come into force and take effect thirty-one (31) days following the date of its passing.
Read A First, Second And Third Time And Finally Passed This 20th Day Of March, 2017.
Jim Harrison, Mayor
Kevin Heath, City Clerk The Gorporation Of The C¡ty Of Quinte West By-Law Number 17-028
Being A By-Law To Authorize The Execution Of A Tax Arrears Extension Agreement Pursuant To Section 378 Of The Municipal Act, 2001.
Whereas the Corporation of the City of Quinte West registered on the 18th day of March, 2016 a tax arrears certificate against the lands described in Schedule "4" attached hereto and forming part of this By-law;
And Whereas Section 378 of the Municipal Act, 2001 provides that after the registration of a tax arrears certificate and before the expiry of one (1) year following the date of the registration of the tax arrears certificate, a Municipality or Board may by By-law authorize an extension agreement with the owner of the land, the spouse of the owner, a mortgagee or a tenant in occupation of such land to extend the period of time in which the cancellation price in respect to the Owner's land is to be paid;
And Whereas the statutory period within which such a By-law may be enacted has not elapsed;
Now Therefore Be lt Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:
1. That this by-law be entitled the "Tax Sale Extension Agreement".
2. That an agreement be entered into by The Corporation of the City of Quinte West with the Owner(s)/Spouse/Mortgagee/Tenant of the lands described in Schedule "A" to extend the time period in which the cancellation price payable on these lands for a period of three (3) months from the date hereof.
3. That the Mayor and Clerk be and are hereby authorized and directed to enter into the agreement on behalf of the Corporation;
4. That this By-law shall take effect upon the final date of passing
Read A First, Second And Third Time And Finally Passed This 20th Day Of March, 2017.
Jim Harrison, Mayor
Kevin Heath, City Clerk Corporation Of The City Of Quinte West
Schedule ooA" to By-law 17 -028
Roll Number 1204 301 030 16400
1226 English Settlement Road Con B Pt Lot I Corporation of The City of Quinte West By-Law Number 17-029
Being A By-Law To Authorize The Signing Of An Acknowledgement for A Funding Agreement Amendment Between The Gorporation Of The City Of Quinte West And Her Majesty The Queen ln Right Of Ontario As Represented By The Minister Of Economic Development And Growth (Formerly Known As Her Majesty The Queen ln Right Of Ontario As Represented By The Minister Of Economic Development, Trade And Employment)
And Whereas the City hereby agrees to the amendments to the Agreement and the terms and conditions described;
Now Therefore Be lt Enacted By The Gouncil For The Corporation Of The Gity Of Quinte West As Follows:
1 This By-law shall be entitled the "Funding Agreement - Ministry of Economic Development and Growth - Investment Ready: Gertified site Program By-law Amendment".
2 That the Corporation of the City of Quinte West authorizes the amendment of the Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Economic Development and Growth.
3 That the Mayor and city clerk, or designates, are hereby authorized to acknowledge the amendments attached hereto and be bound thereby.
4. That this By-law shall take effect upon the final passing thereof.
Read A First, Second And Third Time And Finally Passed This 20th Day Of March, 2017.
Jim Harrison, Mayor
Kevin Heath, City Clerk Minisby of Economic tlinlstàe du Développement Development and Gro'uvúr économique, de I'Emplol et de l'lnfrastructure Ministy of Research and Ministà¡e de la lnnovation Recherche et de I'lnnovation Ontario Ontario lnvestment Offce Bureau ontarien des investissements
2 Queen St East 2, rue Queen Est 3d Floor 3" étage Toronto, Ontario Toronto, Ontario M7A 1N3 M7A 1N3 February 15,2A17
Ms. Linda Lisle Manager of Economíc Development City of Quinte West 7 Creswell Drive, PO Box 610 Quinte West, Ontario K8V 5R6
Dear Ms. Lisle,
SUBJECT: Agreement between Her lllajesty the Queen in right of Ontario as represented by the ilinister of Economic Development and Growttr (formerly known as Her Majesty the Queen in Right of Ontario as repnesented by the Minister of Economic Development, Trade and Employment) (the "Province") and the City of Quinte West (legally known as the Corpo.ration of the City of Quinte west) (the "Recipienf') dated effective as of the 27tn day of August,2013 as amended by Amending Agreement No. I dated effuctive as of the 26th day of Aug ust, 201 4 (collectively, the "Agreement").
All capitalised terms used below and not otherwise defined, have the meaning ascribed to them in the Agreement.
The lnvestment Ready: Certified Site Program was recently enhanced in August 2016. As part of the Ministry's commitment to transition the Certified Site located on North Murray Street in the City of Quinte West over to the enhanced program, the Ministry will be extending its certification designation until February 20,2019.4 subsequent notice will be issued in the following weeks to confirm the new reimbursement benefits that your Certified Site may be eligible for.
The Province hereby agrees to: (a) Extend the Expiry Date as set out in section 1.2 of the Agreement by deleting the definition of "Expiry Date" and inserting the following: ""Expiry Date" means the earlier of: (i) the fourth anniversary of the Certification Date; or (ii) when the Site is sold in ace¡rdance with the terms and conditions of the Agreement." (b) Amend section 7.1 of the Agreement by adding subsection (g) as follows:
"(g) without limiting Section 7.1(f), promptly notify the Province in writing, in a form satisfactory to the Province, of any change(s) to the Site. The Recipient acknowledges and agrees that acceptance of the proposed change(s) outlined in the notice of change form is at the sole discretion of the Province. lf the Province approves the proposed change(s) to the Site, the Site shall be deemed to be amended as set out in the notice of change form from the effective date of such approval to the Expiry Date."
(c) Delete section 4.7 ol the Agreement and replace with the following
" 4.7 Availability of Site for Sale/Lease. The Recipient agrees to keep the Site available for sale or lease untilthe Expiry Date."
(d) Delete section 7.6 of the Agreement and replace with the folrowing:
" 7.6 Auditor General. For greater certainty, the Province's rights under this Article are in addition to any rights provided to the Auditor General pursuant to the Auditor General Act (Ontario)."
(e) Delete Schedule "8" of the Agreement and replace with the revised Schedule "8" attached to this lefter.
(f) Delete Schedule "E'of the Agreement and replace with the revised Schedule "E" attached to this letter.
All other terms and conditions of the Agreement, including any schedules thereto, remain unaltered and in fullforce and effect.
Please return the signed confirmation of this letter agreement to Tania Cassin-Kendall at the above address by March 10,2017.
Should you have any questions, please contact Tania Cassin-Kendall at 416-325-6520 or investmentreadv(@o ntario. ca.
Sincerely
Trish Dyl Director, lnvestor Services Ontario Investment Office ACKNOWLEDGMENT
The undersigned hereby agrees to the amendments to the Agreement and the terms and conditions described above and agrees to be bound thereby.
THE CORPORATION OF THE CITY OF QUINTE WEST
Per:
Name:
Title
Date:
Per:
Name:
Title
Date:
llWe have authority to bind the Recipient SCHEDULE ¡'8" REPORTING REQUIREiIENTS
The following table outlines the Reporting Requirements associated with the Project.
Month Certification On or before the 1 copy of Schedule D Process Update 180& day following the Effective Date Application to Certify Application to t hard and electronic (USB or CD) Certify Deadline copy of the Application to Certify Date and all Certification Requirements. 1 electronic (email) copy of the ication to form. Status Update The earlier of: (a) I copy of Schedule E for the period commencing the 180th day on the Certification Date following the and ending on the earlier of: Certification Date; (a) the 180th day following or, (b) the Expiry the Certification Date; or, (b) Date. the Semi-Annual Status Update The earlier of: (a) I copy of Schedule E for the period commencing the first anniversary on the 181" day following date of the the Certification Date and Certification Date; ending on the earlier of: (a) or, (b) the Expiry the first anniversary of the Date. Certification Date; or, (b) the Date. Semi-Annual Update The earlier of: (a) 1 copy of Schedu E for the period commencing the 180th day on the firct anniversary of following the first the Certification Date and anniversary of the ending on the earlier of: (a) Certification Date; the 180'n day following the or, (b) the Expiry first anniversary of the Date. Certification Date; or, (b) the Date. Semi-Annual Status Update The earlier of: (a) 1 copy of Schedule E for the period commencing the second on the 181't day followíng anniversary of the the first anniversary of the Certification Date; Certification Date and of, (b) the Expiry ending on the earlier of: (a) Date. the second anniversary of the Certification Date; or, (b) the Date. Semi-Annual Status Update The earlier of: (a) I copy of Schedule E for the period commencing the 180th day on the second anniversary following the second of the Certification Date and anniversary of the ending on the earlier of: (a) Certification Date; the 180' day following the or, (b) the Expiry second anniversary of the Date. Certification Date; or, (b) the Date. Semi-Annual Status Update The earlier of: (a) 1 copy of Schedule E for the period commencing the third anniversary on the 181'1 day following of the Certification the second anniversary of Date; of, (b) the the Certification Date and Expiry Date. ending on the earlier of: (a) the third anniversary of the Certification Date; or, (b) the Date. Semi-Annual Status Update The earlier of: (a) 1 copy of Schedule E for the period commencing the l80th day on the third anniversary of following the third the Certification Date and anniversary of the ending on the earlier of: (a) Certification Date; the 180'n day following the or, (b) the Expiry third anniversary of the Date. Certification Date; or, (b) the Date. Semi-Annual Status Update Expiry Date I copy of Schedule E for the period commencing on the 181't day following the third anniversary of the Certification Date to the Date All hard copy materials should be submitted to: lnvestment Ready: Gertified Site Program Ontario lnvestment Office Ministry of Economic Development and Growth 2 Queen Street East, 3m Floor Toronto, ON MsC 3G7
All electronic materials should be submitted to [email protected]. SCHEDULE f'E''
SEMI-ANNUAL STATUS UPDATE TEMPLATE
DATE:
TO: lnvestment Ready: Certified Site Program Ministry of Economic Development and Growth 2 Queen Street East, 3d Floor Toronto, ON M5C 3G7
RE: Agreement between Her Maiesty the Queen in Right of Ontario as represented by the Ministry of Economic Development and Growth (the "Province") and o (the "Recipient") dated o (the "Agreement") Except as otherwise defined herein, all capitalized terms shall have the meanings given to them in the Agreement.
l, ., [name and title] of the Recipient, on behalf of the Recipient, do hereby certify as follows: 1. No event or circumstance has occuned that may adversely affect the Site's eligibility for Site Certification.
2. The information provided in the Application to Certify and in the documents submitted in connection with such application continues to be true and accuate as at the date hereof.
3. The Site continues to satisfy the minimum eligibility requirements and certification requirements contained in Schedule "F".
4. The Site has not been sold, leased or othenrise transferred and remains available for sale or lease in accordance with section 4.7 to the Agreement.
5. On and as of the date hereof, no Event of Default, whether or not Ontario has been given notice thereof, has occuned and is continuing.
6. I have reviewed the activities of the Recipient with a view of determining whether the Recipient has observed each of the covenants and conditions in the Agreement up to the date of this semi-annual update. I confirm that to the best of my knowledge and belief the Recipient has observed each of the covenants and conditions. [Note: include up to end of Term.]
7. For the Period dated o [certification date or date of last semi-annual status updatelto o [today's dafe/there have been:
t [number oflsite visits by potential investors or site selectors on the site; . [number oflenquires made about the prospective purchase of the site
8. For the Period dated o [ceftifícation date or date of last semi-annual status updatel to o ftoday's date], the following marketing or promotional materíals have been developed (Please list all):
a. a b. a
These marketing or promotional materials follow the terms and conditions contained in the Guidelines for the Appropriate Use for the Program's Official Seal, and copies of such material have been enclosed-
lN WTNESS WHEREOF the undersigned has hereunto signed these presents this ¡ day of o, 201o.
Per: c/s finseú name and title of officer of Recipient] The Gorporation Of The C¡ty Of Quinte West By-Law Number 17-030
Being A By-Law To Authorize The Corporation Of The Gity Of Quinte West To Execute Amendment No. 3 To A Grant Funding Agreement under the 2013-14 Source Protection Municipal lmplementation Fund (SPMIF_í314_093) with Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and Glimate Change.
Whereas the City entered into a Grant Funding Agreement under the Source Protection Municipal lmplementation Fund with Her Majesty the Queen in Right of Ontario, as Represented by the Minister of the Environment dated as of December 13,2013;
And Whereas the Province has fonuarded an Amendment No. 3 to the above noted agreement;
Now Therefore Be lt Enacted By The Gouncil For The Corporation Of The City Of Quinte West As Follows:
1. This By-law shall be entitled the "Source Protection Municipal lmplementation Funding Agreement By-law - Amendment No. 3'n.
2. The Mayor and City Clerk, or their designates, shall be and are hereby authorized to execute Amendment No. 3 to the 2013-14 Source Protection Municipal lmplementation Fund (SPMIF_1314_093) Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Environment and Climate Change.
3. This By-law shall take effect upon the final passing thereof
Read A First, Second And Third Time And Finally Passed This 20th Day of March, 2017.
Jim Harrison, Mayor
Kevin Heath, City Clerk AMENDMENT NO. 3 to a Grant Funding Agreement under the 2013-1 4 Sou rce Protection Mu n icipal lm plementation Fund (S PMI F_1 31 4_093)
THIS AMENDMENT NO. 3 made in duplicate, as of the 14th day of March 2017, BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of the Environment and Climate Change
(the "Provincen') -and-
The Corporation of the City of Quinte West
(the "Municipality")
WHEREAS the parties entered into a grant funding agreement under the Source Protection Municipal lmplementation Fund dated as of December 13,2013 for the Municipality to build municipal capacity to implement source protection plans and support sustainable, local actions to protect drinking water (the "Agreemenf');
AND WHEREAS the parties entered into Amendment No. 1 as of August 27 ,2015 to extend the term of the Agreement, add an additional report and include new timelines;
AND WHEREAS the parties entered into Amendment No. 2 as of July 8, 2016 to extend the term of the Agreement, add an additional report, include new timelines, and expand the scope of eligible activities;
AND WHEREAS pursuant to Section 20.2 of the Agreement, the parties may amend the agreement in writing;
NOW THEREFORE in consideration of the contractual relationship between the Municipality and the Province referred to above and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both parties, the Municipality and the Province hereby acknowledge, agree and undertake as follows:
1 Unless otherwise specified in this Amendment No. 3, capitalized words and phrases have their prescribed meaning as set out in the Agreement.
2 The Agreement is amended as follows:
2.1 Section 2.1 is deleted in its entirety and replaced with the following
SPMIF 1314 093 Amendment No. 3: City of Quinte West 1 2.1 The term of the Agreement shall commence on the Effective Date and shall expire on March 31, 2018 unless terminated earlier pursuant to Article 9. The Municipality shall, upon expiry or termination of the Agreement, return to the Province any Funds remaining in its possession or under its control.
2.2 The chart in Schedule "D" (Reports) is deleted in its entirety and replaced with the following.
Name of Report Due Date Collaboraiion Statement (if applicable) December 12,2014
Progress Report 1 December 12,2014
Progress Report 2 December 11,2015
Progress Report 3 August 26,2016
Progress Report 4 August 25,2017
Final Report December 8,2017
Other Reports as specified from time to time On a date or dates specified by the Province.
2.3 The description in Schedule B Section 8.1 Eligible Activities is hereby deleted and replaced with the following:
The Municipality may only spend the Funds on the following eligible activities that are undertaken by the Municipality, or that are undertaken on the Municipality's behalf, between December 13,2013 and December 4, 2017 thal are directly related to the following:
3 This Amendment No. 3 shall be in force from December 13, 2013 and shall have the same expiry or termination date as the Agreement.
4 All other terms and conditions of the Agreement, Amendment No. 1 and Amendment No. 2 shall remain in fullforce and effect unchanged and unmodified
5 This Amendment No. 3 shall enure to the benefit of and be binding upon the Municipality and the Province and each of their administrators, permitted successors and permitted assigns, respectively.
SPMIF_1314_093 Amendment No. 3: City of Quinte West 2 6 This Amendment No. 3 may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. To evidence its execution of an original counterpart, a party may send a copy of its original signature on the execution page hereof to the other party by facsimile or other means of recorded electronic transmission (including in PDF) and such transmission with an acknowledgement of receipt shall constitute delivery of an executed copy of this Amendment.
lN W¡TNESS WHEREOF the parties have executed this Amendment No. 3 as of the date first written above.
HER MAJESTY THE QUEEN in Right of Ontario as represented by the Minister of the Environment and Climate Change
Name: Heather Malcolmson Title: Director Source Protection Programs Branch
Pursuant to delegated authority
The Gorporation of the Gity of Quinte West
Name: Jim Harrison Title: Mayor
Name Kevin Heath Title. City Clerk
We have authority to bind the Municipality
SPMIF_1314_093 Amendment No. 3: City of Quinte West 3 PO. Box 490 Tel: 6l 3-392-2841
I -866-485-284 I 7 Creswell Drive A Natural Attraction Toll Free: Trenton, Ontario KgV 5R6 TTY:6 I 3-965-6849 www.quintewest.ca Fax:61 3-392-0714
David Clazie, Þirector Corporate & Financial Services
DATE: March 13,2017
TO: Council
FROM: David Clazie
SUBJECT: Accounts Payable -February & March 2017 Invoices
The following six (6) February & March 2017 listings totaling $3n985,203.07 are being provided for your information. If you have any questions please feel free to contact the Finance Department.
PAYABLE LISTING DATE TOTAL February 27,2017 78,875.76 February 28,2017 r,026,784.78 March 1,2017 1,292,316.83 March 6,2017 97,299.22 March 7,2017 604,306.6r March 8,2017 885,619.87 TOTAL $3,985,203.07
David Clazie Director Corporate and Finance
øö#am City of Quinte West General Bank Account Payables Exceeding $ I 0,000.00 All itemized payables are included in total voucher ' Note: Ifany member ofCouncil has any questions concerning any ofthe items below please contact the Director ofCorporate ¡nd Finance for invoice details prior to the Council Meeting
Vendor Name Cheque Number Cheque Amount Transaction Description couNTy oF HASTTÑóS t04261 - ss9ós2J0 sbciai services December 201 6 COUNTY OF I'IASTINGS 104262 317,175,00 Emergency Medical December 2016 COUNTY OF HASTINGS 104263 182,246.00 Long-Term Care December 2016 CITYVIEW, N HARRIS COMPUTER CORP 104273 16,636.43 Software Contract 2017 HYDRO ONE NETWORKS INC 104274 41,0s7.87 Hydro FebruaryÀ4arch2ît7 K+S WiNDSOR SALT LTD 104277 76,938.29 Safe-T-Salt February 2017 MANULIFE FINANCTAL 104281 126,878.86 Remittance March 2017 MCL ARCHITECTS 104282 47,053.56 Fire Hall Design MINTSTER OF FINANCE 104284 675,494.00 OPP Contract February 2017 PAULS.LESKEW&ASSOCIATESINC. 104318 131,391.88 Depositforscoreboard lót0ó17 ONTARIO LTD l043l9 14,518.56 Media Booth Payment Certificate I AUDIO Hl END SERVICE 104323 ll,368.25 Sound System Upgrade BAY MARINE 104325 20,905.00 Can-Am Side by Side COBOURG DEVELOPMENT SERVTCES LTD. 104339 50,858.78 Holdback Release-Dundas St Watermain Replacement K+S WiNDSOR SALT LTD 104356 116,733.69 Safe-T-Salt February 2017 LOWER TRENT CONSERVATTON 104353 384,496.00 lst Quarter Remifiance2}lT NOCO FUELS CANADA LP 104364 27,248.84 Gas/Diesel OTIS CANADA, INC 104367 15,247.53 Replace Govemor & Rope QUINTEACCESS 104376 14,311.55 ExpansionJanuary20lT eUINTEACCESS 104378 51,472.61 PublicTransitJanuary2}l7 eUTNTE ACCESS 104379 40,000.00 Advancs February &March20l7 RECEIVER GENERAL 104381 35,950.00 Pump House Purchase JOHN'S EQUTPMENT SALES & SERVICE LTD EFT000000002227 22,90s.42 Safety & Vehicle Repairs TtM DONALDSON EXCAVATING EFT000000002243 1 1,650.30 Snow Removal/Haul Sand UNIONGAS 8FT000000002245 22,138.18 GasUsageFebruary2olT HATFTELD ELECTRIC 8FT000000002268 11,738.40 Electrical Work at WTP & WWTP's JOHN'S EQUIPMENT SALES & SERVICE LTD EFTOOOOOOOO22T I 22.892.68 Vehiole RepaiTs PEAK ENGINEERTNG 8FT000000002278 ó10,974.63 TWWTP Headworks Upgrades STILE ARCHITECT 8FT000000002289 16,950.00 Media Bcoth Renovation UNIONGAS EFT000000002297 22.083.13 GasUsageFebruary20lT US BANK NATIONAL ASSOCIATION 8FT000000002208 20,97s.14 Fuel & Repairs US BANK NATIONAL ASSOCTATION 8FT000000002208 21,662.49 Conferences & Training US BANK NATIONAL ASSOCIATION EFT000000002208 36,238.13 Materials & Supplies s 3.698.967.44 Qui¡1s- CONSERVATION Minutes of the meet¡ng of the
Qulnte Conservation Executive Board Meeting
Date: January t9,2Ot7,3:30 Pm location: Joe Eberwein Room, Quinte Conservation office
Members Present: Henry Hogg, Mike Kerby, Jackie Denyes, Paul Carr, Mitch Panciuk, Allan DeWitt, James Flieler, lrene Martin, Penny Porter, Phillip Smith, ton¡fiñl-* Steven Everhardus, RogerCole, Heather Lang, Janice Maynard, Jim Dunlop, Jamie Forrester, Ray Hobson, Tom Livingston, John Hirsch
Members Absent Sandy Fraser, Dale Grant, Carrie Smith, Norm Roberts, Peter Keizer
Also Present: Terry Murphy, Christine McClure, Brad McNevin, Lynette Lambert, Tim Trustham, Catherine Sinclair, Jennifer May-Anderson, Kirsten Geísler, Tammy Smith, Brittany Thompson, Liping Kong, Curtis Vance, Amy Dickens
Vísitors: Darcy Clow (Napanee Region Field Operations),
t Callto Order
The Chair called the meeting to order at 3:30 pm.
L.a Notice Regarding Cell Phones and Pasers
Cell phones and pagers are not permitted to be turned on during the meeting, except in an event of an emergenry. lf the devíce is to be left on, it must be announced at the beginning of the meeting.
1.b Collection of Personal lnformation for Board Minutes
This is addressed to anyone that ís not a board member and/or staff person of Quinte Conservat¡on: Your name wíll be used in the board meeting minutes and the minutes wíll become publíc information after review and approval of the board. lf you are r present for a delegation or hearing, the context of your presentation will be recorded in the m¡nutes of the board meeting.
7 2. Approval of the Agenda
There was no discussion.
MOTTON QC 81/16 Moved By: Henry Hogg Seeonded By: Steven Everhardus
THAT, the agenda forJanuary 19,2017 be approved
CARRIED
3. Approval of the Minutes of the Quinte Conservation Executive Board meetins of October 20, 2016.
There was no discussion.
MOTTON QC82lL6 Moved By: Jim Dunlop Seconded By: Roger Cole
THAT, the minutes of the Quinte Conservation Executive Board meeting of October 20, 2016 be approved.
CARRIED
4. Business Arisins from the Minutes
There was no business arising from the minutes.
5. Disclosures of Pecuniarv lnterests
There were no disclosures of pecuniary interest.
6. Deleeations
There were no delegations.
2 7 Review and Aoproval of the Section 28 Regulations and Permits
There was no discussion.
MOTTON qC 83/16 Moved By: Phillip Smith Seconded By: Mike Kerby
THAT, the Section 28 Regulations and Permits be approved'
CARRIED
8. Plan Review Summary
There was no discussion.
MOT¡ON QC84lL6 Moved By: Heather Lang Seconded By: James Flieler
THAT, Plan Review Summary be approved
CARRIËD
9. Budeet Control
There was no discussion.
MOTTON qC 8s/16 Moved By: Steven Everhardus Seconded By: Ray Hobson
THAT, the Budget Control be approved'
CARRIED 10. Communications Report
MOTTON QC 86/16 Moved By: Mike Kerby Seconded By: John Hirsch
Tl-.1ÂTrr¡¡¡'r tharr¡! l^nmm¡ rni¡¡linncrv¡rJrruPv¡ Þannr{' ha ranai'ra¡l
CARRIED tt. Hvdro Report
Staff reported that $51,000 worth of hydro was produced in December and the same should be produced in January after several months of no production.
Staff said the tailwater project has been completed under budget and should improve revenues.
Staff noted that an application to use money from the reserve fund to cover the loss of revenue in the summer of 20L6 has been made.
Staff said they are looking into the possibility of drought insurance for the dam.
Staff noted the dam operator is nearing retirement and a backup is being trained.
A board member asked about the amortization period of the loan.
Staff said it is twenty-five years and there are twelve more years left.
MOTTON QC 87116 Moved By: Roger Cole Seconded By: Ray Hobson
THAT, the Hydro Report be received.
CARRIED
L2. 2016 Low Water
Staff reviewed the low water situation of 2016 and the low water warning program.
Staff reported that the late fall and winter rain has improved groundwater levels and added that people should still be using water wisely.
Staff noted that the low water warnings had been removed as of January 6.
A board member asked low the rainfall in December and January instead of snowfall would affect the low water situation.
4 Staff said that streamflows are higher than normal because the rain fills the rivers and creeks up pronounced instead of it being stored on the ground as snow. Staff said this could mean a less spring runoff and less groundwater recharge in the spring'
Staff reported that a letter had been sent to all municipalities suggesting that they create drought response plans.
MOTTON QC 88/16 Moved By: Heather Lang Seconded By: lrene Martin
THAT, the 2016 Low Water Report be received.
CARRIED
13 2016 Canital Proiects
There was no discussion.
MOTTON QC 89/16 Moved By: Ray Hobson Seconded By: James Flieler
THAT, the 2016 Capital Projects Report be received
CARRIED
13.a Pubtic Safetv Around Dams - Risk Evaluation Criteria
Staff reported that one of the 2016 capital projects was to do a public safety assessment on euinte Conservation's dams and as part of that the board needs to decide Quinte Conservation's tolerance for public risk at authority owned dams'
Staff gave a presentation on the different risk tolerance scales'
A board member asked staff to give a scenario that might involve risk'
Staff said an example might be someone kayaking downstream of a dam when it was being operated would be an example that would then be studied and the likelihood and possible damage of that situation would be assessed.
A board member asked what the results of the study would mean to Quinte Conservation.
Staff said that the consultants hired would produce a report that would outline actions to be taken for each risk factor.
A board member noted the safety measures could affect the budget.
5 Staff said a low to no risk tolerance could mean expensive safety measures.
A board member asked what the liability of Quinte Conservation would be if the measures were not adopted.
Staff said they are working with the insurance company to find out some information and wou!d work rvith nnunicipalities tc create necessar,i scluticns.
A board member inquired about education and outreach regarding public safety around dams.
A board member said that would likely be an outcome of the consultant's report.
Staff noted that most Quinte Conservation dams are safe and have no swimming and warning signs.
MOTTON qC 90/16 Moved By: Mike Kerby Seconded By: James Flieler
THAT, Quinte Conservation adopt a medium risk tolerance scale to evaluate public safety around dams and use a gradual approach to implement public safety control measures.
CARRIED
L4, 2017 Capital Proiects
There was no discussion,
MOTTON QC 91116 Moved By: Ray Hobson Seconded By: Heather Lang
THAI the 2OL7 Capital Projects Report be received.
CARRIED
15. 2017 Draft Budeet
A board member asked if the loss of the hydrogeologist was in the budget.
Staff said there may be a chance to share the cost of a hydrogeologist with neighbouríng
conservation a uthorities.
Staffgave a review ofthe strategic planning and budget process.
6 staff noted that the source water Protection Program used to bring in s1,000,000 and now brings in 5200,000 and may bring in less this year.
Staff said the main issue for 2Ot7 is the reduction of revenues'
Staff reported that two staff members retired in 2016 and one resigned and in order to keep the remaining programs and staff the need is for approximately S62,000'
Staff noted that last year with the O% increase Quinte Conservation went behind by $30,000 and this year Workplace Safety and lnsurance Board and insurance costs will be going up. staff said that the organization can't afford to lose another staff person'
A board member said that they had supported the 0% increase last year and commends staff for doing and excellent job of working with that'
The board member noted they will be supporting the budget in recognition of the costs of the flood in 2014 and the drought in 2016 and increased hydro costs'
A board member noted they had supported the 0% increase in 201-6 and would be supporting this budget because of loss of revenue.
The board member said they thought the funding formula is broken.
A board member asked if loss of revenue has been a problem how will staff try and increase revenue.
Staff said that they are seeking funding for projects.
A board member noted that the drought cost Quinte Conservation 570,000'
Staff noted that the actual cost is higher because when staff were working on the drought they were not able to seek new revenue generating projects or work on them.
A board member said they would be supporting the budget because it is to maintain existing programs.
MOTTON qCg¿lt6 Moved By: Mike KerbY Seconded By: John Hirsch
THAT, the 2O17 Draft Budget be approved.
CARRIED
7 16. Other Business
16.a Funding Formula
A board member noted that the current funding formula means that some municipalities have their levy go up by 7%while others see theirs reduced and suggested that a letter be sent to the Association of Municipalities of Ontarie and a!l Conservation Authorities asking for a review of the funding formula.
A board member asked what would be the proposed alternate formula.
The response was that the province should do that and the letter was to serve to start the conservation.
Staff noted that they had taken this íssue to Conservation Ontario and the province last year and also made comments on the Conservation Authority Act review survey.
Staff noted that incorrect data may be an issue in the formula and should be focused on
A board member noted that the Municipal Property Assessment Corporation numbers were wrong for their municipality.
A board member said this motion should be taken back to municipal councils.
A board member said all councils should also send a similar letter to the Association of Municipalities of Ontario.
A board member noted the root of the problem is incorrect information from the Municipal Property Assessment Corporation and noted that to change the funding formula would require a legislative change and so this board should focus on asking the Municipal Property Assessment Corporation to provide correct data.
A board member said a new formula is required that doesn't rely on data from the Municipa I Property Assessment Corporation.
A board member noted that just because assessments go up the cost of running Quinte Conservation doesn't automatically go up.
Staff noted that ¡n the past an equalized assessment was used based on population which evened things out across municipalities.
Staff said that the formula comes from the Ministry of Natural Resources and Forestry and the data comes from the Municipal Property Assessment Corporation.
Ò MOTTON QC 93/16 Moved By: Allan DeWitt Seconded By: Janice MaYnard
THAT, Quinte conservation staff be directed to write a letter to the Association of Municipalities of Ontario and all Conservation Authorities askíng for a review of the current funding formula.
TABLED
16.a.a Tabline of Motion QC 93/16
There was general discussion on the merits of Motion QC 93/16 being tabled until the next regular meeting.
MOTION QC94/L6 Moved BY: Allan DeWitt Seconded BY: Heather Lang
THAT, Motion QC 93/L6 be tabled until the next regular meeting'
CARRIED
16.b Electric Car
A board member inquired on the status of the electric car.
Staff said that the charging station is going in on January 20 and car should arrive in March and is a Ford Focus with a range of 200 kilometres'
16.c Meetine Attendance
The chair noted that it should be the responsibility of the board members to notify staff if they will not be attendance for a meeting and that the stafi should not be required to call to veriñ¡ attenda nce.
MOTTON qC 95/16 Moved By: Jackie DenYes Seconded By: Ray Hobson
THAT, all board members are to notify Quinte Conservation of any planned absences from a meeting one week before the meeting or as soon as possible.
CARRIËD
9 t7, Date and Time of Next Meetins
The date and the time of the next meeting is February t6,20t7 at 3:30 pm, or earlier at the call of the chair. The meeting will begin with elections for each of the Watershed Advisory Boards.
18. Adiournment
The meeting was adjourned at 4:50 pm.
MOTTON QC 96/16 Moved By: Ray Hobson
THAT, the meeting be adjourned.
CARRIED
Denyes, Chair/Janice rd, Více-Chair
10 HASTINGS PRINCE EDWARD Public Health
BOARD OF HEALTH MEETING MINUTES Wednesday, January 4, 2017 9:30 a.m, Hastings Prince Edward Public Health 179 North Park Street, Belleville Douglas Rooms B & C, 1tt Floor
Present: Ms. Jo-Anne Albert, Mayor, Municipality of Tweed, County of Hastings - Vice Chair Mr. Egerton Boyce, Councillor, City of Belleville Mr. Jim Dunlop, Councillor, County of Prince Edward Ms. Deborah Goulden, Provincial Appointee Mr. Michael Kotsovos, Councillor, City of Quinte West Mr. Douglas Lafreniere, Provincial Appointee Mr. Terry McGuigan, Provincial Appointee - Chair Mr. Rick Phillips, Reeve, Township of Tyendinaga, County of Hastings Ms. Maureen Piercy, Provincial Appointee Ms. Karen Sharpe, Councillor, City of Quinte West
Also Present: Ms. Shirley Davis, (9:30 am - 10:20 am) Ms. Valerie Dunham, Director of Administration Ms. Ann Gray, Executive Assistant to MOH Ms. Jillian Gumbley, Program Manager, Health Promotion Ms. Stephanie McFaul, Program Manager, Health Protection Ms. Nancy McGeachy, Chief Nursing Officer Ms. Janet Moorhead-Cassidy, Director, Health Promotion Dr. Piotr Oglaza, MOH Resident, Queen's University Public Health Program Mr. Eric Serwotka, Director, Health Protection Ms. Emily Tubbs, Communications Specialist
Regrets Mr. Kevin Gale, Councillor, County of Prince Edward Mr. Jack Miller, Councillor, City of Belleville Dr. Kieran Moore, Acting Medícal Officer of Health
1. CALL TO ORDER Dr. Oglaza called the meeting to order at 9:30 a.m.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest. Page I of6 3. ELECTION OF CHAIR AND VICE CHAIR Dr, Oglaza called for nominations for the position of Chair. Maureen Piercy nominated Terry McGuigan. Jo-Anne Albert seconded the nomination. Dr. Oglaza asked Terry McGuigan if he was willing to be nominated, to which Terry responded, "yes". Dr Oglaza asked if there were any other nominations;there were none. Dr. Oglaza declared nominations closed and Terry McGuigan elected Chair by acclamation.
Terry McGuigan assumed his position as Chair and called for nominations for the position of Vice Chair. Karen Sharpe nominated Jo-Anne Albert. Chair McGuigan asked Jo-Anne Albeft if she was willing to be nominated, to which Jo-Anne responded, "yes". Chair McGuigan asked if there were any other nominations; there were none. Chair McGuigan declared nominations closed and Jo-Anne Albert elected Vice Chair by acclamation.
4. APPROVAL OF AGENDA Chair McGuigan indicated the need to have a Closed Session and requested a motion to amend today's agenda accordingly. MOTION: 01-2017 Moved by: Maureen Piercy Seconded by: Douglas Lafreniere THAT ltem 13 be amended to include the provision of a Closed Session for the purpose of a) discussion of one personnel issue in accordance with Section 239(2)b. of The Municipal Act, being "personal matters about an identifiable individual, including municipal employees or local board employees". CARRIED
5. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING 5.1 Regular Meeting Minutes of December 2,2016 MOTION: OZ -2017 Moved by: Jim Dunlop Seconded by: Michael Kotsovos THAT the Minutes of the Regular Meeting of the Board of Health dated December 2,2016 be approved as circulated. CARRIED
6. BUSINESS ARISING FROM MINUTES None
7. DEPUTATIONS None
8. STAFF PRESENTATIONS 8.1 Dr. Piotr Oglaza, Resident Medical Officer of Health - Update a) lnfluenza Activity in Province and LocalArea Dr. Oglaza provided a detailed update on the status of influenza, noting although influenza is present throughout the entire year, outbreaks occur in the winter season, and often hospitals are ovenruhelmed during outbreaks. He recommended individuals who suspect they have contracted influenza contact their primary health care provider or Telehealth Ontario rather than going to the Emergency Department. Dr. Oglaza stated vaccine still remains the best prevention and indicated this yea/s vaccine is an excellent match. We Page 2 of 6 are nearing the peak season, and even though it takes 2 weeks to build optimum protection, there is still time to benefit from receiving the vaccine, Dr. Oglaza noted those most vulnerable include the very young, elderly, pregnant women, and persons with chronic conditions.
Dr. Oglaza outlined the Acute Care Enhanced Surveillance (ACES) system and the lLl Mapper system which records statistics and trends, noting both indicate an upward trend in cases reported, predicting this is a moderate to severe influenza year. He advised the Board institutional outbreaks have been identified in three long term care facilities and one retirement Home in Hastings County, noting HPEPH staff assists in managing outbreaks through ongoing communication with and support to partners in the health care system. b) Opioids Strategy Dr. Oglaza presented detailed statistics showing opioid and alcoholtoxicity in Ontario for the period 2002-2014, noting the source of data supplied is from Emergency Department visits. He advised the Board, based on information from the Ontario Drug Policy Research Network regarding the rate of opioid users in2Q15, Hastings County ranks No. 14 (in the top third) of forty-nine Ontario municipalities; Prince Edward County ranks No, 17.
Dr. Oglaza outlÍned the integrated opioid strategy to deal with this complex problem, which involves a four pillar approach; i.e., prevention, treatment, surueillance/enforcement, and harm reduction. ln the area of prevention, Dr. Oglaza stated physicians need to have tools to reduce opioid prescriptions, which includes alternatives to the current drugs prescribed. In this regard, HPEPH is hosting an education session on February I for local physicians with experts in the field. He also stated a Joint Emergency Response exercise is planned with representatives from Leeds, Grenville & Lanark Public Health; Kingston, Frontenac, Lennox & Addington Public Health; Hastings Prince Edward Public Health; South East Local Health lntegrated Network; and Public Health Ontario. ln the area of harm reduction, HPEPH's Lifesaver Program has involved the distribution of approximately 50 Naloxone kits to date, with plans to increase the availability of these kits by distributing them to Emergency Departments in the area. ln response to an inquiry from Egerton Boyce, Dr. Oglaza stated the statistics provided does not include prescriptions paid for by private insurance plans. lt was noted the statistics represent prescriptÍons written for individuals in a given year, not necessarily ongoing prescriptions.
8.2 Hepatitis C Update Stephanie McFaul, Program Manager, Health Protection, provided a detailed report on Heptatitis C and the ongoing efforts of Hastings Prince Edward Public Health to prevent and control this virus in the community. Stephanie advised the Board 7Ao/o ol people infected are asymptomatic and often remain asymptomatic for many years, during which time they can spread the infection, and are at risk for long term complications. Up to one- quarter of people infected will clear the infection on their own within 6 months. Stephanie outlined the long term complications and modes of transmission. Federal and provincial statistics between 2005 and 2014 indicate a decrease in the number of reported cases; however, the number of reported cases in Hastings and Prince Edward Counties remains relatively consistent. Stephanie provided information on treatment advances for Hepatitis C, noting the current treatment cure rate is g4-99o/o for many individuals. She Page 3 of 6 outlined the role of Public Health in the areas of prevention (e.9., needle exchange program, inspections of personal service settings and public education), screening (e.9., testing for blood borne infections through Sexual Health Clinics), and case management (e.9., case investigations, follow-up education, and referrals for reported cases). ln response to an inquiry from the Board, Stephanie advised there is currently no universal recommendation for Hepatitis C blood screening; it is often done based on risk factors, noting that for individuals who have a high risk factor, HPEPH would recommend annualtesting.
9. STAFF REPORTS None
10. CORRESPONDENCEANDCOMMUNICATIONS None
11. COMMITTEE REPORTS 11.1 Finance Committeq Because Chair Miller was unable to attend today's meeting; there was no report from the Finance Committee.
1 1.1a)By-law No. 2017-02 Annual Bonowing By-law Val Dunham, Director of Admínistration, advised the Board she had recently discussed with the Bank Manager the relevance of such a by-law. She was informed HPEPH has approved such a by-law for the past 25 years, noting it has never been utilized; however, it is desirable to have in place in the event of a cash flow issue.
MOTION: O3-2A17 Moved by: Jo-Anne Albert Seconded by: Jim Dunlop THAT Hastings Prince Edward Public Health Board of Health approve By-law 2017-01, an Annual By-law to authorize the borrowing of up to $1,000,000. CARRIED
11.2 Governance Committee Chair Goulden advised there was no report from the Governance Committee.
12. NEW BUSINESS 12.1 Schedule o12017 Board of Health Meeting Dates
MOTION: 04-2017 Moved by: Michael Kotsovos Seconded by: Karen Sharpe THAT the schedule of 2A17 Board of Health meeting dates be approved. CARRIED
12.2 Appointment of 2017 Standing Committee Members 12.2a Finance Committee Chair McGuigan stated the Terms of Reference require a representative from each of the obligated municipalities and one provincial appointee sit on the Finance Committee, with Page 4 of 6 alternate members to be designated. The following Board Members indicated their interest in sitting on the Finance Committee
1. Maureen Piercy, Provincial Appointee 2. Rick Phillips, County of Hastings 3. Jim Dunlop, County of Prince Edward 4. Michael Kotsovos - City of Quinte West 5, Jack Miller's name was put fonrvard by Egerton Boyce - City of Belleville 6, Terry McGuigan, BOH Chair, Ex Officio
The alternate members designated include:
1. Deborah Goulden, Provincial Appointee 2. Jo-Anne Albert, County of Hastings 3. Kevin Gale, County of Prince Edward 4. Karen Sharpe, City of Quinte West Egerton Boyce, City of Belleville
12.2b Governance Committee The following Board Members indicated their interest in sitting on the Governance Committee.
1. Deborah Goulden, Provincial Appointee 2. Jo-Anne Albert, County of Hastings 3. Egerton Boyce, City of Belleville 4. Karen Sharpe, City of Quinte West 5. Kevin Gale's name was put forward by Jim Dunlop - County of Prince Edward 6. Terry McGuigan, BOH Chair, Ex Officio
MOTION: 05-2017 Moved by: Jo-Anne Albert Seconded by: Egerton Boyce THAT the Committee appointments be approved. CARRIED
13. CLOSED SESSION
MOTION: 06-2A17 Moved by: Maureen Piercy Seconded by: Douglas Lafreniere THAT the Board now convene in Closed Session for the purpose of a) discussion of one personnel issue in accordance with Section 239(2)b. of The Municipal Act, being "personal matters about an identifiable individual, including municipal employees or local board employees". CARRIED
As per the motion made at the Closed Sessr'on to return to the Open Sessron, the Board will now reconvene in Open Session at (11:15 a.m.).
Page 5 of 6 14. MOTIONS ARISING FROM CLOSED SESSION
MOTION: 07-2017 Moved by: Jo-Anne Albert Seconded by: Maureen Piercy THAT the Board of Health endorse the direction provided to the Recruitment Committee ín Closed Session. CARRIED
15. INFORMATION ITEMS Chair McGuigan referenced the lnformation ltems distributed to the Board through the alPHa Network.
16. DATE OF NEXT MEET¡NG Wednesday, February 1,2017 - 9:30 a.m 17. ADJOURNMENT
MOTION: 08-2017 Moved by: Michael Kotsovos Seconded by: Egerton Boyce THAT this meeting of the Board adjourn (at 1 1:17 a.m.) CARRIED
(-
Terry McGuigan, Chair of thê rd
Page 6 of 6 HASTINGS PRINCE EDWARD Public Health
BOARD OF HEALTH MEETING MINUTES Wednesday, February 1, 2017 10:00 a.m. Hastings Prince Edward Public Health 179 North Park Street, Belleville Douglas Rooms B & C, 1't Floor
Present: Ms. Jo-Anne Albert, Mayor, Municipality of Tweed, County of Hastings - Vice Chair Mr. Egerton Boyce, Councillor, City of Belleville Mr. Jim Dunlop, Councillor, County of Prince Edward Mr. Michael Kotsovos, Councillor, City of Quinte West Mr. Douglas Lafreniere, Provincial Appointee Mr. Terry McGuigan, Provincial Appointee - Chair Mr. Jack Miller, Councillor, City of Belleville Mr. Rick Phillips, Reeve, Township of Tyendinaga, County of Hastings Ms. Maureen Piercy, Provincial Appointee Ms. Karen Sharpe, Councillor, City of Quinte West
Also Present: Mr. Dave Dodgson, Program Manager, Health Protection Ms. Valerie Dunham, Director of Adminístration Ms. Ann Gray, Executive Assistant to MOH Ms. Jillian Gumbley, Program Manager, Health Promotion Dr. John Harding, Resident, Queen's University Public Health Program Ms. Nancy McGeachy, Chief Nursing Officer Ms. Veronica Montgomery, Foundational Standards Manager Dr. Kieran Moore, lnterim Medical Officer of Health Ms. Janet Moorhead-Cassidy, Director, Health Promotion Dr. Piotr Oglaza, MOH Resident, Queen's University Public Health Program Mr. Eric Serwotka, Director, Health Protection Mr. Bill Sherlock, Program Manager, Health Protection Ms. Emily Tubbs, Communications Specialist
Regrets: Mr. Kevin Gale, Councillor, County of Prince Edward Ms. Deborah Goulden, Provincial Appointee
1. CALL TO ORDER Chair McGuigan called the meeting to order at 10:00 a.m. and welcomed Dr. Kieran Moore, lnterim MOH, and Dr. John Harding, a Resident with Queen's University Public Health Program. Page 1 of4 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There was no disclosure of pecuniary interest.
3. APPROVAL OF AGENDA MOTION: 09-2017 Moved by: Jack Miller Seconded by: Maureen Piercy THAT the agenda for the February 1,2017 Board of Health meeting be amended to include the addition of ltem 10.1c) Financial Controls Checklist for the period ending December 31, 2016. CARRIED
4. APPROVAL OF MINUTES OF PREVIOUS BOARD MEETING 4.1 Regular Meeting Minutes of January 4,2017 MOTION: 10-2017 Moved by: Maureen Piercy Seconded by: Egerton Boyce THAT the Minutes of the Regular Meeting of the Board of Health dated January 4,2017 be approved as circulated. CARR]ED
5. BUSINESS ARISING FROM MINUTES None
6. DEPUTATIONS None
7. STAFF PRESENTATIONS 7.1 Dr. Piotr Oglaza, Medical Officer of Health Resident - Update Dr. Oglaza provided an update on local influenza activity indicating there was a peak in actívity the first week in January; statÍstics now signal a return to a more seasonal average, with approximately 10 to 15% of the population presenting at Emergency Departments displaying respiratory symptoms. Overall, it appears to be a moderate flu season,
Dr. Oglaza provided an overview of the Universal lnfluenza lmmunization Program noting the increasing role of local pharmacies in delivering the vaccine; statistics indicate the number of influenza vaccines administered by local pharmacies has tripled in the past 4 years, while the vaccines administered by HPEPH has decreased by approximately 26%. lnfluenza vaccines administered by health care providers has decreased by about14% over the past 4 years as well. He noted the number of vaccines being administered is relatively consistent; the source of delivery is changing. Dr. Oglaza stated this is indicative of the trend across the province and impacts the future of community based flu clinics sponsored by Health Units. He informed the Board HPEPH is looking at creating unique solutions that willwork for communities within Hastings and Prince Edward Counties, noting staff will work with municipalities, primary care providers, and community partners to determine the best mix of seryices for each community.
Page2ol4 Dr. Oglaza updated the Board on the Opioid Strategy indicating the Continuing Medical Education event being hosted by HPEPH on February I has received a positive response with a number of local physicians already registered. He extended his appreciation to staff for their efforts in coordinating this event.
8. STAFF REPORTS 8.1 Falls Preventjon MonJh.Update Jill Gumbley, Manager, Health Promotion, provided a detailed review of the 2016 Falls Prevention Month Campaign outlining highlights and statistics of the project, including plans for future campaigns.
9. CORRESPONDENCE AND COMMUNICATIONS 9.1 January 9,2017 letter from Municipality of Marmora & Lake re lnfluenza Clinics, in response to November 28,2016 letter from Bill Sherlock, Program Manager, Health Protection Dr. Oglaza advised the Board HPEPH staff have a meeting scheduled with representatives of Marmora & Lake to discuss the concerns expressed. He hopes to offer a pilot clinic in the autumn with participation from community partners in the municipality. Rick Phillips and Jo-Anne Albert, both representatives of Hastings County, expressed their appreciation for this approach.
10. COMMITTEE REPORTS 10.1 Finance Committee Jack Miller, Chair of the Finance Committee, advised the Board the Finance Committee met recently and reviewed in detail the Draft 4th Quarter Year End Results and the 2017 Proposed Budget, which is before the Board for consideration.
10.1a)Draft 4th Quarter Year End Results MOTION: 11-2017 Moved by: Jack Miller Seconded by: Michael Kotsovos THAT Hastiñgs Prince Edward Public Health Board of Health receive the Draft 4th Quarter Year End Results as presented. CARRIED
10.1b)2017 Budget MOTION: 12-2017 Moved by: Jack Miller Seconded by: Maureen Piercy THAT Hastings Prince Edward Public Health Board of Health approve the 2017 Budget as presented. CARRIED
1 0.1 c) Financial Controls Checklist Val Dunham, Director of Administration, provided the Board with a copy of the Financial Controls Checklist for the period ended Decernber 31,2016, advising the objective of the checklist is to provide the Board and the Health Unit with a toolfor evaluating financial controls while promoting effective and efficient business practices. She stated completion Page 3 of 4 of the checklist is required by the Ministry, and provides an opportunity for Management of the Health Unit to document that controls have been implemented. She reviewed in detail information contained in the document.
MOTION: 13-2017 Moved by: Jack Miller Seconded by: Rick Phillips THAT the Financial Controls Checklist for the period ended December 31, 2016 be received and fon¡varded to the Ministry. CARRIED
10.2 Governance Committee Chair Goulden was unable to attend today's meeting; therefore no update was available.
11. NEW BUSINESS None
12. CLOSED SESSION None
13. MOTIONS ARISING FROM CLOSED SESSION None
14. INFORMATION ITEMS Chair McGuigan indicated there were several lnformation ltems listed on the agenda which were available for viewing on the website link provided.
15. DATE OF NEXT MEETING Wednesday, March 1,2017 -10:00 a.m. 17. ADJOURNMENT MOTION: 14-2017 Moved by: Douglas Lafreniere Seconded by: Karen Sharpe THAT this meeting of the Board adjourn (at 10:45 a.m.) CARRIED
Jo-An rt, Vice ha r of the Board
Page 4 of 4 Office of the City Clerk
March 8,2017
Via Email
To all Municipalities in Ontario larger than 40,000 residents:
RE: Kingston City Council Meeting, March 7,2017 - New Motion 2
I would confirm that Kingston City Council at its regular meeting held on March 7,2017, unanimously approved the attached resolution with respect to requesting that Parliament adopt Bill C-323, An Act to Amend the lncome Tax Act (Rehabilitation of Historic Property.
Kingston City Council has directed that this resolution be fonryarded to you with the request that your municipality consider adding its support.
Should you have any questions or concerns regarding this matter, please do not hesitate to contact me.
Yours truly,
Janet Jaynes Deputy City Clerk /ls Attachment - Resolution Office of the City Clerk
I hereby certify that the following is a true and correct copy of a resolution, being New Motion 2 approved by Kingston City Council at its regular meeting held on March 7,2017:
Whereas Kingston is a community rich in heritage that ought to be preserved; and Whereas a tax credit would seek to limit the destruction of Kingston's heritage buildings, and instead encourage the rehabílitation of these culturally significant buildings; and Therefore Be lt Resolved That the Kingston City Council add its voice to those requesting that Parliament adopt B¡ll C-323 An Act to Amend the lncome Tax Act (Rehabilitation of Historic Property); and That this request be sent to the Prime Minister of Canada, the leaders of the opposition parties, MP Mark Gerretsen and municipalities in Ontario larger than 40,000 residents.
Dated at Kingston, Ontario this 8th day of March, 2017. Janet , Deputy City Glerk
The Corporation of the City of Kingston 21ô Ontario Street, Kíngston, ON K7L 223 Phone: (613) 5464291 ext.1247 Fax: (613) 546-5232 [email protected] I John Street, P.O. Box 39 Killaloe, ON KOJ 240 Telephone: (6l,í3)7 57 -2300 - Fax: (61 3) 7 57 -363 4 Emaill info@khrtownship,ca Web Sitè: killaloe-hagarty-richards,ca
March t,20.17
Honourable Kathleen Wynne Premier of Ontario Legislative Building, Queen's Park Toronto, ON M7A 141
Dear Premier Wynne:
Re: Proposed Amendments to Ontario Building Code - Change #08-09-03
In regard to the above noted issue, attached please find a resolution from the Township of Killaloe, Hagarty and Richards. As outlined in the resolution, our Council is vehemently opposed to the additional cost and responsibility that will result from this unnecessary amendment to the Ontario Building Code,
Your attention to the concerns outlined in our resolution would be greatly appreciated, and we look forward to your reconsideration of this legislation which, if passed in its present state, will result in an additional fínancial and service delivery burden to municipal governments. Thank you.
Sincerely
aJt-*,lt-, Hudder, CMO, Dipl,M.M. Treasurer
LMH
Attachment Sf'þM
RTCHARDS TOWNSHIP OF KÍLtALOE, HAGARTYANÐ
Resolution Dater February 2L,20t7
Moved
Seconded
code, 8-08-09-03, requiring has proposed a.change to WHERFAS: The MMAH .the .building and out ånà ittot¿t retention by the owner; mandatory five year septic tank pump this change; Municiparities to admrnrster and enforce wHEREAS: That same change requires and and to identiff the administrative costs to Municipalities; wHEREAS: The change document fairs provinciar to offset to identiff any transfer of funding wHEREAS: The change document fairs these downloaded costs; and especially near have byraws to regurate septic systems wHEREAS: Many Munrciparities arready watennrays; and whether pump out their septic tanks on a regurar basrs wHEREAS: The majority of homeowners regulated to or noÇ and WHEREAsITherearemanymorelmpottantissuesonwhichtospendtaxpayer,s.moneythan systems; and .,enhancing,, malntenãnåe ói-r áXr'ng iunctionlng to correct malfunctioning systems; and wHEREAS: AdeqUate legislation already exists WHEREAS: Premier Wynne stated on Monday, January 30th,2017 at the ROMA conference that the Province recognizes that "one size fits all" solutions do not always work in rural Ontario; THEREFORE BE IT RESOLVED THAT the Township of Klltaloe, Hagatry and Richards request the Honorable Bill Mauro, Minfste¡ of Municipal Affairs, to rescind proposed building code change B- 0B-09-03; AND THAT a copy of this resolution is sent to the Honourable Kathleen Wynne, Premler of Ontarlo, the Honourable Bill Mauro, Minister of Municipal Affairs, Mr. Patrfck Brown, Leader of the Progressive Conservative Party, Ms.'Andrea Horuath, Leader of the New Democratic Pady, and all Members of Provincial Parliament in the Province of Ontario;
AND THAT a copy of this resolution is sent to the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA), the Federation of Northern Ontario Municípalities (FONOM), and to all Ontario Munícipal Mayors for consideration.
Carr¡e¿: \ Not Carried: Pac
M U H I C I FAL PR EI PE RTY A5 3 E S g M E NT E CI R PÊl RAT¡ EI N
March 9,20L7
To Mayors and Members of Council, Ch ief Ad m in istrative Officers, Fi na nce Officers, Clerks, Treasurers and Tax Collectors
From Carla Y. Nell Vice President, Municipal & Stakeholder Relations
Subject: 2017 MunicipalStakeholder Research
Following the delivery of the 2016 Assessment Update last year, the Municipal Property Assessment Corporation (MPAC) is looking forward to building its next four-year strategy and the delivery of the next province-wide Assessment Update in 2020.
An important focus for us this year is seeking and collecting input from our key stakeholders. As a result, MPAC will be conducting a survey to measure both elected and non-elected officials' views of MPAC's performance as it relates to your municipality. We understand that each municipality has unique attributes and needs. We want to understand how we can better collaborate with you and serve staff in your municipality.
Over the coming weeks, you may receive a call or email from lpsos requesting your participation in a telephone interview or online survey. Please note that allof the information you provide in the survey will be kept strictly confidential by lpsos, and your responses will be reported in aggregate only.
Some of you may recall that MPAC wrote to you in 2015 about the importance of hearing from you directly and asked you to participate ¡n the benchmark survey. This survey will serve to follow up on that work. I would like to thank you in advance for taking the time to provide your feedback. lf you do not receive a call or email from lpsos within the next few weeks but wish to participate in the 201-7 study, please contact your local Municipal & Stakeholder Relations Account Manager by no later than March 31
We look forward to continuing to partner with you to serve Ontario's municipalities in the future
Yours truly,
Ca Y Vice-President, Municipal and Stakeholder Relations
Copy Regional and Account Managers
L340 Pickering Parkway, Suite 101, Pickering, ON L1V 0C4 www.mpac.ca ffi Táa$rø- Ce*rt'e
Colporotion of lhe Munic¡polity of Thomos Cenlre
February 28,2CI17
Honourable Kathleen Wynne, Premier of Ontario Legislative Building - Room 281 Queen's Park Toronto, ON M7A 141 Dear Premíer Wynne:
At its last regular meeting held on February 22,2CI17, the Council of The Corporation of the Municipality of Thames Centre enacted the following resolution: "WHEREAS, Automated External Defibrillators are used to treat sudden cardiac arrest and have been proven to be life-saving during the waiting time period for emergency services,
AND WHERËAS, for every minute a person in cardiac arrest goes without being successfully treated by defibrillation, the chance of survival decreases by 7 percent in the first, and decreases by 10 percent per minute as time advances past 3 minutes; AND WHEREAS, Andrew Stoddart, a 15 year old boy, passed away while playing soccêr in Kintore, Ontario, an AED on site may have increased his odds of survival. Andrew's Legacy Foundation has currently purchased 22 AEDs for across Oxford County, including all three elementary schools inZorra Township;
AND WHERËAS, Thames Valley District School Board has yet to put together a policy for having AED's in place in all, or any, of their public elementary and secondary schools;
THEREFORE BE lT RËSOLVED THAT the Municipality of Thames Centre requests that the Premier, and Minister of Education, develop a policy that enables all schools and school boards in Ontario, including the Thames Valley District School Board, that allows individual elementary and secondary schools to have an AED installed in their schools; AND THAT the Municipality of Thames Centre request that the Thames Valley District School Board and all other schools in Ontario develop a policy to install AEDs in all schools as soon as possible for the safety of our children. AND THAT this resolution be sent to the Premier, Minister of Education, AMO, Thames Valley District School Board; Middlesex County; and all Ontario Municipalities for consideration and support." Letter- PremierWynne February 28,2017 Page 2
The Council is very concerned with this issue and respectfully requests that further consideration be given to ensure a policy is developed that enables all schools and school boards in Ontario, including the Thames Valley District School Board, and that allows individual elementary and secondary schools to have an AED installed in their schools. Thank you.
Sincerely, The Corporation of the Municipality of Thames Centre
Jim Maudsley Mayor cc: Minister Mitzie Hunter, Education Association of Municipalities of Ontario (AMO) Laura Elliott, Director, Thames Valley District School Board Kathy Bunting, Clerk, Middlesex County All Ontario Municipalities Kerby Waud, Principal, River Heights Public School Catherine Zeisner, Principal, Northdale Central Public School Suzanne Terpstra, Principal, St. David Catholic School Cathy Johnston, Principal, West Nissouri Public School Christine Vitsentzatos, Principal, Lord Dorchestef Secondary School TO\ryNSHIP OF ZORRA 274620 2TlhLlnø, PO Box 306, fngersofl, ON, N5C 3K5 Ph, (519) 485-2490 . 1-888-699-3868 , Fax (519) 485-2520
March 1,2017
Honourable Kathleen Wynne, Premier of Ontario Legislatíve Building - Room 281 Queen's Park Toronto, ON M7A 141
Dear Premier Wynne:
Please be advised the Council of the Township of Zorra passed the following resolution at its February 14,2017 regular meeting:
"WHEREAS, Automated External Deflbrillators are ueed to treat sudden cardlac arrest and have been proven to be life-saving during the waiting time period for emergoncy seryices;
AND WHEREAS, for every minute a person in cardiac arrest goes wlthout belng succeEsfully treated by defibrillation, the chance of suruival decreases by 7 percent ln the first, and decreases by 10 percent per minute as time advances pa¡t 3 minutes;
AND WHEREAS, Andrew Stoddart, a 15 year old boy, passed away whlle playing soccer ln Klntore, Ontarlo, an AED on site may have increased his odds of survival. Andrew's Legacy foundation has currently purchased 22 AEDs for acrose Oxford County, lncludlng all three elementary echools in Zorra Townshlp;
AND WHEREAS, Thames Valley Dlatrict School Board has yet to put together a policy for having AED's ln place in all, or any, of thelr puþllc elementary and secondary schoole;
THEREFORE BE lT RESOLVED Tþ|AT the Townehlp of Zo¡ra requests that the Premler, and Mlnister of Education, develop a policy that enables all schoole and echool boards in Ontario, lncludlng the Thames Valley Dletrict School Board, that allowe lndlvidual elementary and eecondary schools to have an AED inçtalled in their schools;
AND THAT the Town¡hip of Zorra request that the Thames Valley Dlgtrict School Board and all other açhoole ln Ontarlo develop a pollcy to instsll AEDs in all echoole ln Ontario as Eoon as possible for the safety of our chlldren.
internet: www.zorra,on.ca Emall: zor r a@zor r a,on, ca Page2
AND THAT thls resolution be sent to the Premier, Minister of Educationn AMO, Thames Valley Dlstrlct School Board; and all Ontario Municipalities for consideration and support." Disposition: Carried lf you have any questions, please do not hesitate to contact me.
Yours truly,
Karen Martin Clerk cc: Minister of Education Association of Municipalíties of Ontario (AMO) Thames Valley Distríct School Board All Ontarío Municipalities
17.0'il 't* l./:. Trent Community Correctional Committee 85 Marmora Street Trenton, Ontario KBV 2l2 COSPCOMMUNITY ORGANIZED Tel: 613-394-3911 Fax: 613-394-7064 SUPPORT & PREVENTIOÍ\¡ Email: [email protected]
March 6,2017
Dear Community Partners and Stakeholders
It is with great pride and tremendous support thal Trent Community Correctionol Committee (TCCC) was able to serve Quinte West, Centre Hastings and Bancroft over the past 37 years. Sadly, our doors will close on March 3t,2OL7. TCCC's Board of Directors and dedicated staff are thankful to all its supporters within the community and justice sector and can take reassurance in knowing that the delivery of services for youth and adults will be provided at the same level of competency by Community Organized Support & Prevention {COSP)in Belleville.
Throughout this transition, COSP has been working closely with TCCC's Executive Director, Lisa Young to avoid any interruption in services. COSP is sensitive to the fact that TCCC has effectively provided youth and adult justice services for more than three decades and will remain supportive throughout this transition.
Effective April 1, 2017 COSP will supervise the Extrajudicial Sanctions, Extrajudicial Measures and Education Support Program for youth in Quinte West and Centre Hastings at 85 Marmora Street, Trenton, and Extrajudicial Sanctions in Bancroft, ln addition, COSP will also supervise the Community Service Order Program for adults on a Probation Order within the same geographical area. All active files and new referrals will be transitioned to COSP. lf you have any questions or concerns please feel free to contact Executive Director, Linda Seeley at 613-966-7410, [email protected] , or at L2l Dundas Street East, Suite 206, Belleville, ON K8N 1C3.
This is the initial announcement of the transfer of responsibilities. There will be subsequent announcements welcoming new program facilitators to the COSP team. COSP is committed to being cognizant of the needs of the community and look forward to maintaining the partners established by TCCC.
,fi,,2. -¿4- Young Linda Seeley Executive Director Trent Community Correctional Committee, lnc. Community Organized Support & Prevention 'li'fs'€y H;ggü:Ëåræ mff F'ærrgeåãäg ffia
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Join us for presentations & díscussion on: u Farmland Protection in Ontario from a National Perspective . Shifting Farrnland Ownership & the Future of Farming in Ontario " Oregon's Experience with Firm Urban Crowth Boundaries
Forum Þetaíls Who should attend? Tíckets Date:Thursday, March )o, zo17 o Land Conservatíon Enthusíasts To reserve your seat: f ime: B:3o am - 4:oo pm c Farmers www.ontariofarm landtrust.ca Place: Maríposa lnn & Conference . Land Use Planners 5l9-824-4rzo x 52654 Centre/Best Western Plus, Orillia " Researchers ínf o@ontaríof arml andtru st.ca Cost: groo early-bírd rate by March t5th . Provincial Polícy Makers $9o for OFA, CFFO, NFU members; $6o for students (includes breakfast & lunch) " Municipal Councíllors
i t .^i,':-á I i'l i \r t l.l:;i't \ }-i 1 S¡rìcoè zotT Forum I*.;¡. " "{' ü¡ruilro I I {uÈ}rü Cor¡nly Sr,r¡:porters: it:l ì,i i Pr<-¡f cls¡;ion;ll i i."ll'"):.,i Pl¡rrlrlor:i Greenbelt i:. l¿,*il Instil.ule Coalition TNUST 2Ot7 Farmland Forum
The Future of Farming & Farmland Protection Ín Ontario
Thursday, March 3'o, 2017 Maríposa lnn & Conference CentrelBestWestern, Orillia
Slmcoe Co -h o st: Si m co e Co unty Gr eenb elt Co aliti o n County Gr€enbolt o Coalltlon ProEram
8:oo RegÍstration (refreshments and light breakfast provided)
-9:oo Welcome, Openíng Remarks Kathry n Enders, Ontario Farmland Trust
Ma r gor et P r o ph et, Si m co e Co unty Gr e enb elt Co alití o n Steve Clark, Mayor of Orillia Jeff Leal, Ontario Mínister of Agriculture, Food &Rural Affairs
gr3,o KEYNOTE: An lndígenous Perspective on Farming and Farmland Preservation
Dan Longboat, Director of the lndigenous Environmentol Studies and Science Progrom, Trent University Farmland preservation has deep roots from protecting and honouring the land that nourishes our communities to supporting the biodivers¡ty that all life depends upon, and ensuring future generations can continue with a livelihood in caring and tending to the land. Dan will set the tone for the day by providing his perspective on the importance of farmland preservation in Ontario, ro:r5 PANEL // ShÍftíng Farmland Ownership & What it Means for the Future of Farming in Ontario & Canada
Regulation of Farmland Markets: Reflections on Policies Across Canada and How Ontario Compares Brady Deøton, Food, Agriculturol & Resource Economics, University of Guelph Farmland Lease Financing: Helping Farmers Meet Their Goals leff McAllister, Associote, Bonnefield
Concerns from the Field: The lmpact of Land Ownership Leaving the Hands of Farmers Emery Huszko, Nationol Farmers Union
Facilitator: Norm Ragetlie, Chair, Ontario Farmland Trust
r:3o Lunch
12i3o PLENARY: Measuring Farmland Conversion in Ontario: Quantifying Farmland Loss through Official Plan Amendments Woyne Caldwell & Saro Epp, University of Guelph
Farmland in Ontario is under immense pressure from development associated with population growth and urbanization, ln many communities, farmland is sacrificed for residential subdivisions, commercial developments and aggregate operations, among others, Currently, no accurate data regardingthe amount of farmland lostto other land uses exists. This presentation will explore a new methodology for measuring the loss of farmland through official plan amendments from 20OO-20L4 in southern Ontario. Seven case studies will be presented, highlighting the amount of farmland converted to other land uses both before and after the Greenbelt Act (2005) came into force. Trends regarding the loss of farmland and future development pressures will also be explored.
t:30 CONCURRENT SESSION//The lmpact of Farmland Preservation Policy in Ontario & Across Canada
A Look at Protecting Farmland in Ontario from a National Perspective David Connell, U niv ersity of Northern British Columbia
Drawing from the results of a nationalresearch project on agricultural land use planning, this presentat¡on will discuss the strength of Ontario's legislative framework (laws, regulations, policies) for protecting farmland vis-à-vis other provinces. The discussion will reveal the diversity of legislative frameworks for agricultural land use planning between provinces and among jurisdictions within provinces.
1230 CONCURRENT SESSION//The Sígnificance of Soil Classification for Farmland Protection
OMAFRA's Soil Classification Project and What it Means for Ontario Agriculture Daniel Saurette, Land Resource Specíalíst, OMAFRA Arthur Churchyard, Policy Advisor, OMAFRA
OMAFRA is currently engaged in a soil classification project and Daniel will share details about what this project involves and the intended results. Arthur will then expand on this research and highlight what this new soil classification could mean for Ontario agriculture, and more lmportantly the protection of agricultural land for farming in Ontario, The Expansion of Farming in the North and the Need for Updated Soil Classíficatíon Maps Peggy Brekveld,Více Presídent, Ontario Federation of Agriculture
As more farmers re-locate to northern Ontario, the need for soil classification maps for all communit¡es in Ontario is becoming increasingly apparent to ensure protect¡on of the top soil classes for agricultural purposes. zil1 Coffee/Tea Break
2z3o PLENARY: Holding the Line & Preserving Farmland: Oregon's Experience wíth Firm Urban Growth Boundaries & Long-term Viabílity Analysis for Agriculture Jim Johnson, Oregon Deportment of Agriculture
The ldentification and Assessment of the Long-Term CommercialViability of Metro Region Agriculturallønds research study for the greater Portland area shows how Oregon's land use policies can allow for 'rolling urban growth boundaries' instead of identifying firm urban growth boundaries that are based on long-term viability of agricultural lands. ln his presentation, Jim will discuss the current use of urban growth boundaries in Oregon, key questions and findings in the report relating to urban growth boundaries and identifying the most viable lands for protection as farmland and finally a discussion of some of the continuing questions and issues Oregon must address in its search for the "perfect" rural/urban edge.
3:3o Wrap up & Concluding Remarks
Kathry n En d er s, Exe cutiv e D i r e cto r, O ntarí o F ar mland T r ust Norm Ragetlie, Chair, Ontario FarmlandTrust Minister of Ministre des Affaires Seniors Affairs des personnes ågées Ð
6ü Floor 6" étage 400 University Avenue 400, avenue University Toronto ON M7A 2Rg Toronto ON M7A 2R9 Tel.: (416) 314-9710 Té1.: (416) 314-9710 Ontario Fax (416) 3254787 Téléc.: (416) 325-4787
March 2017
Dear Mayor, Reeve and Members of Council:
I am pleased to invite you to participate in the 2017 Senior of the Year Award. This annual award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstand¡ng local senior, who after the age of 65 has enriched the social, cultural or civ¡c life of his or her community.
Pay tribute to a Senior of the Year award recipient and show how seniors are making a difference in your community!
Make a nomination for Senior of the Year!
Deadline is April 30,2017
A certificate, provided by the Ontario government, is signed by Her Honour the Honourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister of Seniors Affairs, and the local Head of Council.
The Government of Ontario is proud to offer this partnership with the municipalities. Seniors have generously offered their time, knowledge, expertise and more to make this province a great place to live, lt is important to recognize their valuable contributions.
lf you have questions, please contact the Ontario Honours and Awards Secretariat:
Email: [email protected] Phone: 416 314-7526 Toll-free: 1 877 -832-8622 TTY: 416 327-2391
Thank you in advance for taking the time to consider putting fonrvard the name of a spec¡al senior in your community.
Sincerely,
The Honourable Dipika Damerla Minister Ministry of Education Minístère de l'Éducation Minister Ministre
Mowat Block Édif¡ce Mowat Queen's Park Queen's Park Toronto ON M7A 112 Toronto ON M7A 112 Ontârio March 6,2017
Dear Colleagues,
It will come as no surprise that, over the past several months, our government has been hearing from many parts of Ontario about the impacts of recent pupil accommodat¡on reviews, particularly in Ontario's rural and remote communities. Our government supports and values all communities in Ontario, and our school boards and municipalities must make every effort to work together to ultimately support posit¡ve experiences for our students and the communities they live in.
As you know, school closures and consolidations are among the most ditficult decisions that school boards have to make. This is especially true in our rural and remote communities. Ontario entrusts school boards with the responsibility to review their school accommodation needs and for ensuring that student achievement and well-being are supported by all accommodation decisions that are made.
However, we also know that some parts of Ontario face demographic challenges, while others are seeing considerable growth. We want to assure all of our community partners that our government is committed to finding solutions to meet both local needs and the educational needs of Ontario's students.
Starting this spring, our government will launch an engagement on new approaches to supporting education in rural and remote communities. Three Parliamentary Assistants, MPPs Granville Anderson, Grant Crack, and Lou Rinaldi, will gather feedback on how our province can further strengthen the future of rural education, We are also pleased to provide you with an update on how our government will further support local decision- making and complete communities moving forward.
Pursuing Joint-Use Opportunities between School Boards
Communities and the province expect Ontario's four school systems to maximize the opportunities of co-location, Prior to commencing with student accommodation changes through closures, it is our government's strong preference that school boards fully explore joint accommodation arrangements with coterminous boards, particularly to maintain a school presence in a rural or isolated community. Of the 4,900 schools in Ontario, only 37 are currently joint-use arrangements in which pupils from one or more boards share a facility.
t2 -2- ln July 2013, prior to the launch of the Ministry of Education's 2014 Capital Priorities program, the Ministry stated a preference for these joint-use projects, committing to review these proposals before any others. Additionally, the Ministry of Education has committed $600,000 to assist school boards in pursuing joint-use school opportunities between school boards. This funding is being allocated to support school boards with facilitation and joint planning towards the potential development of joint-use school proposals, as well as on studies being commissioned by the Ministry of Education to highlight joint-use experiences and develop a joint-use school toolkit that can be used to assist school boards in developing joint-use schools.
Moving fonivard, the Ministry of Education will be reviewing all capital proposals submitted by school boards for ministry funding for new schools, additions or consolidation projects to ensure joint-use opportunities between boards have been fully explored before funding is granted. lmportance of School Board and Municipal Partnerships
We have recently had the pleasure of speaking with many of our municipal and school board partners. These conversations have highlighted many positive examples of collaboration and joint local planning between school boards and municipalities, But we have also heard about potential inconsistencies and ditficulties in current community collaboration, including instances where municipalities and communities have not felt meaningfully engaged in pupil accommodation reviews. These difficulties can arise for many reasons, but we would like to remind school boards and municipalities of the tools we have provided to facilitate an effective process and provincial expectations with respect to engagement by involved parties:
o Annual Community Consultation: Reforms to Ontario's Planning Act and Development Charges Acf were made in2015 to help create more complete communities and to provide citizens a greater, more meaningful say in how their neighbourhoods grow. The Ministry of Education's Community Planning and Partnerships Guideline was also introduced in 2015 to ensure that each school board hosted at least one meeting each year to discuss their capital plans and opportunities for joint planning and facility partnerships with relevant communities and stakeholders. We have heard from some boards that these meetings are not well attended, and from some communities that they were not aware of them. lt is imperative that these meetings involve all relevant stakeholders, and facilitate real dialogue between boards and the involved communities. Further, board policies must reflect this guideline prior to the commencement of new accommodation reviews. To be effective, these meetings require community engagement and attendance and a spirit of real partnership from all parties.
t3 -\,-ã
a Pupil Accommodation Review Guideline: Updates to the Pupil Accommodation review quideline in 2015 were introduced following consultations with school boards, municipalities and other community partners to enable a more effective review process. This included a new requirement that impacted municipalities and community partners are consulted regarding the potential accommodation changes. lt is our expectation that this is a meaningful engagement from both boards and municipalities, and that full input and feedback from the municipalities, including local economic and community impacts where relevant are reflected in the final staff report and advice to trustees. The new process also requires boards to put foruvard concrete proposals in the form of initial staff recommendations, These should not be interpreted as pre-determined outcomes, but rather as a means to ensure focused engagement.
Our government expects school boards and communities to be making active and continual etforts to facilitate positive, inclusive relationships with each-other.
The changes made in 2O15 to the Pupil Accommodation Review Guideline also changed the minimum requirement for the school information profiles shared at the commencement of an accommodation review to no longer require information outlining the value of the school to the local economy. This change was made to reflect input from school boards that this information was not readily available or in their area of expertise and could be better reflected in the input from municipal and community partners.
While accommodation decisions must support student achievement and well-being as a primary goal, this change was not intended to discount the importance of engagement with communities to understand the impact of accommodation changes or to disallow boards from considering the impacts on communities and local economies from their final reports or deliberations.
Going fonruard, our government will be considering how community impact could be included in the pupil accommodation process, included with anticipated impacts on student achievement, transportation and outcomes. We will work with municipalities and school boards to explore how the government can best support this type of analysis in the pupil accommodation review process.
Enabling Community Hubs in Schools
Through the Premier's special advisor Karen Pitre, our government has been considering how we can use public property in a manner that takes into account the best interests of local communities. A community hub can be a school, neighbourhood centre or other public space that offers co-ordinated services such as education, early years support, health care and social services.
l4 -4-
Many schools have some space that is or could be used by community organizations through lease or other arrangements when the space is not required for school use. The province has encouraged school boards to work with local communities and in 2015 released the Ministry of Education's Community Planning Partnership Guideline to help facilitate these opportunities,
We have also made a number of investments to support this goal, including:
a Capital Funding for Community Hub School Retrofits: The Ministry of Education announced $50 million in November 2016 to support retrofits of available school space for use by new community partners, or improve accessibility for schools to enable community use. a Gapital Funding for Community Replacement Space: ln the event that an original school location that housed community partnerships is closed or sold, capital funding will be available for replacement space for eligible community partners in new schools, additions or retrofits to existing schools. Details regarding eligibility for this new program will be announced ahead of the Ministry of Education's 2017 Capital Priorities program request for submissions.
Surplus schools have also been identified as potential community hubs in some communities, and our government is serious about taking the next steps on this strategy:
a New Rules for Disposition or Lease of Surplus Property: Changes to O. Reg 444198 doubled the current minimum surplus school circulation period from g0 to 180 days, and expanded the list of organizations that can place an offer before surplus school property is placed on the open market. This is intended to enable potential community hub projects to reuse surplus school properties where there is a viable business plan and identified partnerships necessary to develop a community hub
a Disposition of Surplus School Board property: ln 2017-18, we will also be proceeding with the recommendation in the Community Hubs Strategic Framework and Action Plan to consider supporting the sale of surplus schools at less than fair market value, where there is a provincial interest to enable viable community hubs, while keeping school boards whole. a Community Hubs Summit: We are also pleased to announce that the Ontario Community Hubs Summit will be held from May 1-3,2017, which will feature keynote speakers, hands-on workshops and opportunities to interact with and learn from others.
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Recognizing that planning for strategic partnerships cannot be developed quickly or easily, in instances where communities and school boards see innovative solutions to local needs with opportunities for potential community hubs in school properties involved in accommodation reviews, we are requesting that school boards and municipalities with opportunities advise the Ministry of Education's Capital Policy and Programs Branch and the Ministry of lnfrastructure's Community Hubs Division at [email protected] preferably before the Community Hubs Summit. We will endeavor to work with the partners to ensure that these opportunities are considered within existing resources. ln some cases, this could include providing facilitation services that would help community organizations, municipalities, and school boards develop their proposals for community hubs.
Enhancing Education in Rural and Remote Communities
Ontario's rural and remote communities have been impacted by a diversity of socio- economic trends. We also know that the future will not look like the past. For our rural communities to thrive, our government knows that students must be supported by high- quality education, strong local community programming, and innovative local economic strategies. That's why we've taken the following actions to support our rural and remote schools:
o Supporting Broadband Expansion: Our government is moving fonryard with its commitment in the 2016 Ontario Budget to provide secure, affordable broadband access to all of Ontario's students and educators, especially in northern and remote parts of Ontario, to enable equitable access to rich and innovative learn ing opportunities.
a Supporti ng E-Learning Opportunities: Our government provides secure access to the provincial Virtual Learning Environment which supports delivery of elearning courses that otheruvise might not be available close to a student's home. Additionally, we are investing over $6 million for distance learning delivery by the lndependent Learning Centre of TVO that helps students from a variety of backgrounds gain necessary education credentials. Together these support equitable and timely access to credit courses. a Remote & Rural Funding Support for School Boards: We have made the education funding formula less dependent on enrolment. Since 2012-13, annual GSN funding for rural boards has increased by nearly $200 million or 5.7 per cent. ln addition, we have made the following changes the funding formula to meet the unique needs of rural and remote communities: o lncreased funding to support the higher cost of purchasing goods and services for small and rural school boards;
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o lnvestments in top-up supports for rural schools to fund the heating, lighting and maintenance costs of excess spaces in schools that are a considerable distance from the next closest school; o lntroduced new factors that reflect distance and dispersion of schools in the distribution of special education funding; o Funding for additional principals in schools that combine elementary and secondary students, depending on enrolment levels; and o Funding to support a minimum number of teachers and early childhood educators for remote schools with small enrolment.
It is our hope that our engagement this coming spring will allow us to highlight further opportunities that will proactively enhance the quality and delivery of education in rural and remote communities in Ontario. We will work with our partners to finalize the details of this engagement process and share these in the coming weeks.
Conclusion
There are a number of initiatives across government that are working to ensure that we have complete communities - whether they are urban, rural, northern or remote. Each community has different needs and together we need to make sure we are working together.
We welcome your thoughts and suggestions as we continue to evolve to meet the changing demographics and needs of our communities.
Sincerely,
[Original Signed by] [Original Signed by]
Hon. Mitzie Hunter Hon. Bob Chiarelli cc: Hon, Bill Mauro, Ontario Ministry of Municipal Affairs Hon. Jeff Leal, Ontario Ministry of Agriculture Food and Rural Affairs Association of Municipalities of Ontario Rural Ontario Municipal Association Ontario Catholic School Trustees' Association (OCSTA) Ontario Public School Boards' Association (OPSBA) L'Association des conseils scolaires des écoles publiques de I'Ontario (ACÉPO), L'Association franco-ontarienne des conseils scolaires catholiques (AFOCSC);
0iH$i0 The Corporation of The City of Quinte West By-Law Number 17-031
Being A By-Law To Confirm The Minutes And Proceedings Of The March 20th, 2017 Regular Meeting Of The Council Of The Corporation Of The City Of Quinte West.
Whereas subsection 1 of Section 5 of the Municipal Act (S.O. 2001, c. 25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council;
And Whereas subsection 3 of Section 5 of the Municipal Act (S.O. 2001, c.25) provides that except where otherwise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law;
And Whereas it is deemed expedient that the Minutes and proceedings of the Council of the City of Quinte West be confirmed and adopted by by-law;
Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:
1. That this by-law shall be entitled the “The March 20th, 2017 Regular Council Meeting Confirmation By-law”.
2. The actions of the Council of the Corporation of the City of Quinte West, at its March 20th, 2017 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law.
Read A First, Second And Third Time And Finally Passed This 20th Day Of March, 2017.
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Jim Harrison, Mayor
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Kevin Heath, City Clerk