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James Monroe High School – Class of 2018 Senior Trip

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James Monroe High School – Class of 2018 Senior Trip James Monroe High School – Class of 2018 Senior Trip The class of 2018 will have an exclusive graduation celebration at Six Flags America, Upper Marlboro, Maryland and a day at the Baltimore Inner Harbor concluding with a special DJ Dinner Cruise aboard the Spirit of Baltimore Grad Weekend is planned by your outstanding senior class officers and other senior volunteers. The trip is June 1st – 2nd,2018 and includes 1night hotel accommodations. Trip Cost: $377.00 per student for 150 participants. This price is subject to change if our numbers are lower; you can expect the cost to increase by $50, however if our numbers exceed our current goal you can expect the price to be lowered. The cost of the trip includes transportation on scheduled chartered coach buses, Grad Day admission ticket granting you full access to Six Flags America from 10am – 7:30 pm with lunch and dinner provided in the park, bowling or admission to a movie theatre, 1-night hotel accommodations that include a continental breakfast, stop at Lexington Market, stop at the Baltimore Inner Harbor and DJ Dinner Cruise for seniors aboard the Spirit of Baltimore. The seniors will arrive at JM no later than 7:30 am on Friday, June 1, 2018 in the front teacher parking lot. Once cleared, seniors will show their JM Student ID/or driver’s license and board buses. Departure is at 8am sharp! No seniors will be admitted on the buses without the appropriate attire. Be sure to carefully review the Dress Code and Conduct Rules included in this package, as there will be no exceptions. If seniors are not dressed appropriately according to the Dress Code in this packet or do not have their photo ID, they will not be allowed to board the bus and forfeit all monies paid for this trip —there are NO EXCEPTIONS! Arrival time to Six Flags America is approximately 10 AM (June 1st, 2018). The seniors will then be directed to Six Flags America Water Park for their private Grad Day party where they celebrate. The buses will depart Six Flags America no later than 7:30 pm and students will go bowling or to the movies. IMPORTANT: Buses will NOT wait for late arrivals in either direction. If any senior misses the group bus on departure from James Monroe High School or at any other departure point, they forfeit all monies paid for this event. Seniors who have paid for the senior trip must be on one of our buses to participate in this trip. (No cars allowed for this trip) TERMS AND CONDITIONS PAYMENTS: There is a non-refundable payment schedule. Full payment is greatly appreciated at any time as it eases the planning and scheduling for Senior Trip of 2018. Deposit: due September 27, 2017 $75 (non-refundable) First payment: due October 20, 2017 $61 Second payment: due November 20, 2017 $61 Third payment: due January 19, 2018 $61 Fourth payment: due February 20, 2018 $61 Final payment: due March 20, 2018 Remaining balance ($58) Space is limited! Reservations will be on a first come, first serve basis. The first 150 students are guaranteed a seat on a bus. Students who submit payment/forms once that number is reached will be placed on a waiting list. Names will be cleared if/as enough sign-ups are received to fill additional buses. Your non-refundable deposit and completed (verified) forms reserves your space. Deposits are due September 20, 2017. However, if there are any unpaid fees or outstanding forms after March 20, 2018, student space will be forfeited to the next person on the waiting list. Those who register late may not be able to attend if there are not enough students to fill another bus. Money will be refunded only if we are unable to fill another bus affecting student(s) in question. All payments must be paid by March 20, 2018. Checks are made payable to James Monroe High School. Student name and senior trip must to be included on the check memo line. CANCELLATION: Non-payment or failure to turn in completed forms on time will result in cancellation. THERE ARE NO REFUNDS WITH THE EXCEPTION OF INABILITY TO FILL ANOTHER BUS TO ACCOMMODATE MORE THAN 150 PARTICIPANTS. DRESS CODE: Dress Code information is included in this packet. We assume no responsibility for any senior not meeting the dress code and being denied on the bus or admittance to the park. If a senior is not dressed appropriately according to the Dress Code in this packet or does not have his/her James Monroe High School ID, he/she will not be allowed to board the bus and will forfeit all monies paid for this event. CONDUCT RULES: Carefully review the Conduct Rules on the 2018 Senior Trip Permission Slip. Seniors must abide by all rules and regulations set forth by the trip chaperones, bus companies, Tour Company, restaurants, Spirit of Baltimore and hotel etc. If any of these rules are broken, the participant will be sent home at his/her own expense without refund. The parent/legal guardian or participant (age 18 or over) will be responsible for arranging transportation for the senior to get home at their expense without refund. CHECK‐IN TIMES: There will be at least two check-in times per day during the course of the trip. The times and designated check in points are TBD. They will most likely occur at 3:00 p.m. and at 10:00 p.m. Students must be present at these check in times, or will be expelled from the trip. REGISTRATION, PERMISSION FORMS & WAIVERS: All seniors are REQUIRED to submit payment and completed, signed forms: Registration Form, signed Permission Slip, and Parent Approval and Student Waiver forms by September 20, 2018. Student/graduate is not registered nor guaranteed a seat on the bus until all forms have been verified and payment submitted. NO SENIOR WILL BE ALLOWED TO REGISTER WITHOUT THE APPROPRIATE SIGNED FORMS. SCHOOL SPONSORED: This is a school‐sponsored event. Therefore, the same rules, behavior code of conduct and dress code requirements apply. CHAPERONES: This is an adult-chaperoned event with one adult for every 10 students. Thus, several adults will be on each bus. They will also be in the park and available informally, supervising the seniors during this trip. Chaperones are not responsible for any personal items that are brought on the trip such as cell phones, iPods, cameras, etc. BUS CHOICE: Based on when registration was received and available seating on the buses, we will attempt to grant participant choice of bus. This, however, cannot be guaranteed. The first 150 students are guaranteed a seat on a bus. Bus sign-ups will be announced as the departure date approaches. SAFE AND SOBER TRIP: Seniors will not be permitted to bring ANY alcoholic beverages. MISCELLANEOUS: Our objective is to make the trip enjoyable and memorable for the James Monroe High School Senior Class of 2018. Please help us accomplish this by turning in your forms and money on a timely basis. We will not be making phone calls to follow-up on payments. Failure to meet deadlines may result in forfeiting your ticket and/or not be allowed to choose your bus. James Monroe High School – Class of 2018 Registration Form I understand that it is an alcohol/drug free and chaperoned activity sponsored by the James Monroe High School Senior Class 2018. The trip is June 1- 2, 2018. Trip Cost: $377 per student, see table on page 2 for breakdown of recommended payment dates Checks payable to James Monroe High School (Include Student Name and senior trip on memo line of the check) Amount Enclosed (Deposit of $75 is due by 9/20/17): __________ Student’s Name (printed): _____________________________________ Student’s Cell Phone Number: ______________________ Student’s Email: _____________________________________ Parent/Guardian’s Name (printed): __________________________ Home Phone Number: ___________________ Parent/Guardian’s Cell Phone Number: ___________________ Parent/Guardian Email: _________________________ Street Address: _________________________ City, State, Zip Code: ____________________________ NO REFUNDS WILL BE GIVEN (with the exception of the inability to fill another bus to accommodate more than 150 participants affecting the particular graduate). I have read and understand the Dress Code and I understand that this is school sponsored event, therefore all James Monroe High School rules must be followed in addition to the terms and conditions outlined in this document. Parent or Legal Guardian Signature _____________________________ Date _____________ Student Signature _____________________________ Date _____________ James Monroe High School – Class of 2018 Permission Slip part 1 Both pages of the permission slip including the signatures below are REQUIRED to attend the James Monroe High School 2018 Senior trip. This permission slip can be given to Mr. Smith room (113), Coach Young room (111) or Ms. Cunningham room (106). I, ________________________________________, parent or legal guardian for my son/daughter, _____________________________________, hereby give permission for him/her to participate in the James Monroe High School 2018 Senior trip. My son/daughter and I understand that he/she assumes full responsibility for his/her own actions and shares responsibility for the group’s actions. If needed because of emergency, I hereby legally authorize the trip chaperones to allow any medical services that my student might require. My son/daughter and I further understand that he/she must abide by all rules and regulations set forth by the trip chaperones, bus companies, Adventure Student Travel, restaurants, Spirit of Baltimore etc. If any of these rules (partial listing below) are broken, the participant will be sent home at his/her own expense without refund.
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