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GREATER ORLANDO AVIATION AUTHORITY INVITATION FOR BIDS PURCHASING BID 17-21 MANAGEMENT OF ELECTRICAL SWITCHGEAR EQUIPMENT, GENERATORS, UNINTERRUPTIBLE POWER SUPPLIES (“UPS”) AND BATTERIES AND EMERGENCY GENERATOR FUEL DELIVERY SYSTEM (“FDS”) TESTING, MAINTENANCE AND REPAIR SERVICES ORLANDO INTERNATIONAL AIRPORT AND ORLANDO EXECUTIVE AIRPORT ORLANDO, FLORIDA ADDENDUM NO. 2 TO PURCHASING BID 17-21 MANAGEMENT OF ELECTRICAL SWITCHGEAR EQUIPMENT, GENERATORS, UNINTERRUPTIBLE POWER SUPPLIES (UPS) AND BATTERIES, AND EMERGENCY GENERATOR FUEL DELIVERY SYSTEM (FDS) TESTING, MAINTENANCE AND REPAIR SERVICES ORLANDO INTERNATIONAL AIRPORT ORLANDO, FLORIDA February 26, 2021 This addendum forms a part of the Bid Documents described above. The original Bid Documents remain in full force and effect except as modified by the following which shall take precedence over any contrary provisions in the prior documents. ITEM 1: Replace Page-2 with corrected Page-2 of the Invitation for Bid. The opening date has been moved from 11:00 a.m. March 2, 2021 to 11:00 a.m. March 8, 2021. ITEM 2: Replace Page BF-13 with corrected Page BF-13. The opening date has been moved from 11:00 a.m. March 2, 2021 to 11:00 a.m. March 8, 2021. * * * * * * * END OF ADDENDUM NO. 2 * * * * * * * _Fatima F Calkins_ February 26, 2021 Fatima F Calkins, CPPO, CPPB Date Senior Purchasing Agent Page 1 (REVISED PER ADDEDNUM NO. 2) of the Bid, and a question and answer period. Attendance at the Pre-Submittal Teleconference is not mandatory but is strongly encouraged. Proposers are expected to be familiar with the Bid and to provide the Aviation Authority with any questions regarding the Bid at the Pre-Bid Conference. Sealed Bids will be received at the Greater Orlando Aviation Authority, Orlando International Airport, Purchasing Office, 8652 Casa Verde Road, Building 811, Orlando, Florida 32827-4338 until 11:00 a.m., March 8, 2021, at which time all Bids received will be publicly opened and read. Bids may be delivered prior to the above time and date to the Greater Orlando Aviation Authority, Purchasing Office, 8652 Casa Verde Road, Building 811, Orlando, Florida 32827-4338. Bids transmitted electronically or by facsimile will not be accepted. Any Bid received after the time and date specified for the opening of the Bids will not be considered, but will be returned unopened. The Authority’s Purchasing Manager will designate an official timepiece which shall be used to determine the official time for opening of Bids, and which time shall be deemed correct and conclusive. A Bid must be submitted on a reproduced copy of the Bid Forms supplied, including any addenda which may be issued, and must be submitted in a sealed envelope which shall be clearly marked Purchasing Bid 17-21, Management of Electrical Switchgear Equipment, Generators, Uninterruptible Power Supplies (UPS) and Batteries, and Emergency Generator Fuel Delivery System (FDS) Testing, Maintenance and Repair Services, at the Orlando International Airport and Orlando Executive Airport. One (1) additional copy of the Bid should also be included with the original Bid. The original Bid shall be submitted in hard copy format and clearly marked “Original.” Additionally, an exact electronic copy of the Bid should be included with the Original Bid on an individual electronic USB Flash Drive. No Bid may be withdrawn for a period of ninety (90) days after the time and date scheduled for Bid opening. This Document includes a Minority and Women Business Enterprise (MWBE) and a Local Developing Business (LDB) participation requirement. The Participation Goal for this Contract will be 15% for MWBEs and 2% for LDBs. The Bidder awarded the Contract must provide a Performance Bond or Letter of Credit within ten (10) business days after written notice of such award, completed on the Authority's forms provided in this package and satisfactory to the Authority, having a penal sum equal to One Million Dollars ($1,000,000), in accordance with the Bid Documents. The Bidder awarded the Contract must also provide, within ten (10) business days after written Notice of Award, proof of liability insurance in the amount of Five Million Dollars ($5,000,000), along with any other required insurance coverages and evidence of business or occupational license, as outlined in the Bid Documents. The Authority reserves the right to waive any informalities or irregularities of Bids, to request clarification of information submitted in any Bid, to request additional information from any Bidder, or to reject any or all Bids, and to re-advertise for Bids. The Authority also reserves the right to extend the date and time period during which it will accept Bids and to extend the date or time scheduled for the opening of Bids. Award, if made, will be to the responsible and responsive Bidder submitting the low Bid. The Owner (“Authority”), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. B17-21 SWITCHGEAR/ELECTRICAL SYS/GENERATORS Page 2 BASE REV 03/26/19 (REVISED PER ADDENDUM NO. 2) BIDDER: ______________________________ NO RESPONSE TO INVITATION FOR BIDS If your firm is unable to submit a Bid at this time, please provide the information requested in the space provided below and return to: GREATER ORLANDO AVIATION AUTHORITY PURCHASING OFFICE 8652 CASA VERDE ROAD, BUILDING 811 ORLANDO, FLORIDA 32827-4338 We have received Invitation for Bids, Purchasing Bid 17-21 Management of Electrical Switchgear Equipment, Generators, Uninterruptible Power Supplies (UPS) and Batteries, and Emergency Generator Fuel Delivery System (FDS) Testing, Maintenance and Repair Services, for Orlando International Airport Orlando Executive Airport, opening at 11:00 a.m., March 8, 2021, at the Greater Orlando Aviation Authority, Orlando International Airport, Purchasing Office, 8652 Casa Verde Road, Building 811, Orlando, Florida 32827-4338. Our firm's reason for not submitting a Bid is: _______________________________________________________________________________ ________________________________________________________________________ _______________________________________________________________________________ __________________________________________ Company Name By:_______________________________________ Its:______________________________________ Name & Title, Typed or Printed B17-21 SWITCHGEAR/ELECT SYS/GENERATORS MAINT BF-13 BASE REV 03/26/19 ADDENDUM NO. 1 TO PURCHASING BID 17-21 MANAGEMENT OF ELECTRICAL SWITCHGEAR EQUIPMENT, GENERATORS, UNINTERRUPTIBLE POWER SUPPLIES (UPS) AND BATTERIES, AND EMERGENCY GENERATOR FUEL DELIVERY SYSTEM (FDS) TESTING, MAINTENANCE AND REPAIR SERVICES ORLANDO INTERNATIONAL AIRPORT ORLANDO, FLORIDA February 23, 2021 This addendum forms a part of the Bid Documents described above. The original Bid Documents remain in full force and effect except as modified by the following which shall take precedence over any contrary provisions in the prior documents. ITEM 1: Question: Will the Aviation Authority accept an umbrella policy in conjunction with a General Liability and Auto Liability coverage requirements? Answer: Yes, the Aviation Authority will accept an umbrella policy. ITEM 2: Question: Please clarify if the Aviation Authority requesting a Bid Bond and a Payment Bond for this solicitation? If so, please provide the forms. Answer: The Aviation Authority is requesting a Performance Bond in the amount of One Million Dollars (refer to Section 6, Page GC-7 – GC-10 of the General Conditions. The Performance Bond form can be found in the Contraction Section, Pages C-4 through C-7. * * * * * * * END OF ADDENDUM NO. 1 * * * * * * * _Fatima F Calkins______ __February 24, 2021__ Fatima F Calkins, CPPO, CPPB Date Senior Purchasing Agent Page 1 TABLE OF CONTENTS GREATER ORLANDO AVIATION AUTHORITY PURCHASING BID 17-21 MANAGEMENT OF ELECTRICAL SWITCHGEAR EQUIPMENT, GENERATORS, UNINTERRUPTIBLE POWER SUPPLIES (“UPS”) AND BATTERIES AND EMERGENCY GENERATOR FUEL DELIVERY SYSTEM (“FDS”) TESTING, MAINTENANCE AND REPAIR SERVICES ORLANDO, FLORIDA Page Numbers Invitation for Bids 1 to 3 Instructions to Bidders IB-1 to IB-19 Bid Forms BF-1 to BF-54 Contract C-1 to C-12 General Conditions GC-1 to GC-22 Specification S-1 to S-37 ATTACHMENTS Attachment “A” - Switchgear Maintenance Summary of Equipment Attachment “B” - Switchgear Maintenance Schedule Attachment “C” - Maintenance of Terminal Switchgear Circuit Breaker Inventory Attachment “D” - Maintenance of Terminal Switchgear Circuit Breaker Inspection Attachment “E” – Maintenance of Terminal Switchgear Circuit Breaker Testing Attachment “F” – Maintenance of Switchgear Automatic & Manual Transfer Switch Checklist Attachment “G” – Monthly Generator Inspections & Services Attachment “H” – Intermediate (Quarterly & Annual) Generator Inspections & Services Attachment “I” – Annual Generator Inspection & Services Attachment “J” - UPS Preventative Maintenance – Inspection Form Attachment “K” - Maintenance of Switchgear ASTM D975 – Diesel Fuel Specifications Attachment “L” – Switchgear Maintenance Summary of Generators Attachment “M” – OEA Electrical Equipment List Attachment “N”
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