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20-1265 Transfer of Unclaimed Property Funds from Their Board Office Use: Legislative File Info. File ID Number 20-1265 Introduction Date 8/12/2020 REVISED - BOARD PUBLIC SESSION - 8/12/2020 Enactment Number 20-1156 Enactment Date 8/12/2020 os Memo To Board of Education From Kyla Johnson-Trammell, Superintendent Lisa Grant-Dawson, Chief Business Officer Ryan Nguyen, Controller Board Meeting Date August 12, 2020 Subject Transfer of Funds from the Unclaimed Property from Respective Fund(s) to General Fund - Fiscal Year 2019-2020 Action Requested Approval by the Board of Education of Resolution No. 2021-0009 for the Transferring of Funds from the Unclaimed Stale Dated Warrants that are past three (3) years from the issuance date, to the General Fund as allowed by California Government Codes Sections 50005-20057 on unclaimed property. For Fiscal Year 2019-20, the unclaimed stale dated warrants, which can be transferred to the General Fund, account for 2,680 items and amount to $1,069,434.46 as reflected in EXHIBIT A. Background As recommended by the District’s External Auditor, the District must maintain an accurate and up-to-date listing of stale dated warrants readily available for the rightful owner to file a claim. The District’s staff checked the California Laws and State Controller’s guidance on unclaimed property and developed the Stale Warrants Policy and Procedures (EXHIBIT B). Such policy and procedures were approved by the General Counsel Office on May 20th, 2020. The District must follow steps outlined in the District’s approved Stale Warrant Policy and Procedures, which include serving the public notice in the local newspaper and obtaining Board’s approval prior transferring the unclaimed funds to the General Fund for general purposes. Discussion Local agencies are required to hold unclaimed stale dated warrants up to three (3) years from the issuance date, post required notices in the local newspaper and on the website, and reissue warrants when valid claims are filed. The District can transfer unclaimed warrants past three (3) years from the issuance date after following the proper steps outlined in the District’s defined Procedures. The District publishes the listing of stale warrants on the website in a searchable format. The listing is updated monthly to remove claimed warrants and add new stale warrants. The District is required to publish the notice in the local newspaper once a week for two successive weeks and allows the claims to be filed between 45- 60 days from the first notice. The District published the notice in the Oakland Tribune on June 19, 2020 and June 26, 2020, and the parties of interest have until August 3, 2020 (45 days from the first notice publication date) to file a claim with the District. The proof of the newspaper notices is attached in (EXHIBIT C). Recommendation Approval by the Board of Education of Resolution No. 2021-0009 for the Transferring of Funds from the Unclaimed Stale Dated Warrants that are past three (3) years from the issuance date, to the General Fund as allowed by California Government Codes Sections 50005-20057 on unclaimed property. For Fiscal Year 2019-20, the unclaimed stale dated warrants, which can be transferred to the General Fund, account for 2,680 items and amount to $1,069,434.46 as reflected in EXHIBIT A. Attachments ● RESOLUTION NO. 2021-0009 ● EXHIBIT A: Listing of Stale Dated Warrants – Fiscal Year 2019-2020 ● EXHIBIT B: OUSD Legal-Approved Policy and Procedures for Stale Dated Warrants ● EXHIBIT C: Proof of Public Notice of Stale Dated Warrants in Oakland Tribune RESOLUTION OF THE BOARD OF EDUCATION OF THE OAKLAND UNIFIED SCHOOL DISTRICT RESOLUTION NO. 2021-0009 RESOLUTION TO TRANSFER UNCLAIMED PROPERTY FUNDS FROM THEIR RESPECTIVE FUND(S) TO THE GENERAL FUND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 50053 WHEREAS, the attached list of checks has been outstanding and unclaimed in special funds for more than three years; and WHEREAS, the District has provided public notice as required in California Government Code Sections 50050 and 50051 and the District’s Stale Warrants Policy and Procedures, which are consistent therewith, NOW THEREFORE, BE IT RESOLVED, that in accordance with California Government Code Section 50053, the unclaimed checks on the attached list in the total amount of $1,069,434.46 shall be transferred from the respective funds(s) to the General Fund’s non-departmental revenue account. PASSED BY THE FOLLOWING VOTE: PREFERENTIAL AYE: None PREFERENTIAL NOE: None PREFERENTIAL ABSTENTION: None PREFERENTIAL RECUSED: None AYES: Roseann Torres, Aimee Eng, Gary Yee, Jumoke Hinton Hodge, James Harris, Vice President Shanthi Gonzales, President Jody London NOES: None ABSTAINED: None RECUSED: None ABSENT: None CERTIFICATION We hereby certify that the foregoing is a full, true and correct copy of a Resolution passed at a Regular Meeting of the Board of Education of the Oakland Unified School District held on 12th Day of August, 2020. OAKLAND UNIFIED SCHOOL DISTRICT ___________________________________________ Jody London President, Board of Education ___________________________________________ Kyla Johnson-Trammell Superintendent and Secretary, Board of Education RESOLUTION NO. 2021-0009 Legislative File File ID Number: 20-1265 Introduction Date: 8/12/2020 Enactment Number: 20-1156 Enactment Date: 8/12/2020 By: os EXHIBIT A OAKLAND UNIFIED SCHOOL DISTRICT Summary of Unclaimed Stale Warrants As of May 31, 2020 OUSD Fund Check Status Count of Warrant No. Sum of Unclaimed Amount 01 >3 Years 2521$ 962,016.28 11 >3 Years 9$ 1,801.07 12 >3 Years 12$ 809.19 13 >3 Years 13$ 5,387.69 21 >3 Years 13$ 29,621.00 25 >3 Years 2$ 254.76 35 >3 Years 12$ 13,856.98 76 >3 Years 98$ 55,687.49 Grand Total 2680 $ 1,069,434.46 1 of 47 OAKLAND UNIFIED SCHOOL DISTRICT Listing of Unclaimed Stale Warrants > 3 Years Total: $ 1,069,434.46 OUSD Aging Check Unclaimed Fund Dept Date Issued Warrant No. Name of Payee (in year) Status Amount 01 AP 01/05/11 88-090722 HILL, SAMUEL 9.60 >3 Years $ 6.00 01 AP 01/05/11 88-090851 PAYNE, LISA 9.60 >3 Years $ 91.19 01 AP 01/10/11 88-091037 INTERNAL REVENUE SERVICE 9.59 >3 Years $ 150.00 01 AP 01/11/11 88-091104 FONG, JEAN 9.58 >3 Years $ 195.00 01 AP 01/11/11 88-091146 SCOTCHMER, SUZANNE 9.58 >3 Years $ 195.00 01 AP 01/11/11 88-091156 TRUONG, MAI 9.58 >3 Years $ 195.00 01 AP 01/13/11 88-091187 GERALD SANDERS 9.58 >3 Years $ 187.19 01 AP 01/13/11 88-091188 GROVER PAYTON 9.58 >3 Years $ 50.00 01 AP 01/19/11 88-102417 ADAMS, REBECCA 9.56 >3 Years $ 26.29 01 AP 01/19/11 88-102691 GOLDWASSER, DAVINA 9.56 >3 Years $ 132.40 01 AP 01/19/11 88-102696 GOPHER SPORT 9.56 >3 Years $ 15.00 01 AP 01/19/11 88-102973 REFEREE/NASO SPECIAL SERVICES 9.56 >3 Years $ 5.62 01 AP 01/22/11 88-103210 INTERNAL REVENUE SERVICE 9.55 >3 Years $ 150.00 01 AP 01/22/11 88-103239 PREMIERE CREDIT OF NORTH AMERI 9.55 >3 Years $ 585.23 01 AP 02/08/11 88-104176 INTERNAL REVENUE SERVICE 9.51 >3 Years $ 150.00 01 AP 02/08/11 88-104199 PREMIERE CREDIT OF NORTH AMERI 9.51 >3 Years $ 518.97 01 AP 02/16/11 88-104282 INTERNAL REVENUE SERVICE 9.48 >3 Years $ 150.00 01 AP 02/18/11 88-117695 BELLOW-HANDELMAN, PERRY 9.48 >3 Years $ 218.59 01 AP 02/18/11 88-117990 JACKSON, PHYLLIS 9.48 >3 Years $ 86.40 01 AP 02/18/11 88-118280 SARRAN, WYNNE 9.48 >3 Years $ 63.61 01 AP 03/04/11 88-118751 FUCHS, LEO 9.44 >3 Years $ 20.00 01 AP 03/04/11 88-119162 TAYLOR, KEVIN 9.44 >3 Years $ 105.56 01 AP 03/18/11 88-119637 JOHNSTONE SUPPLIES 9.40 >3 Years $ 242.07 01 AP 03/18/11 88-119835 PSIAKI, KRISTIN L 9.40 >3 Years $ 13.77 01 AP 03/23/11 88-104709 PREMIERE CREDIT OF NORTH AMERI 9.39 >3 Years $ 353.22 01 AP 04/06/11 88-155091 RUDECINO, CRYSTAL 9.35 >3 Years $ 5.43 01 AP 04/06/11 88-155092 RUDNEY, DYLAN 9.35 >3 Years $ 234.16 01 AP 04/06/11 88-155220 UNIVERSITY OF CALIFORNIA 9.35 >3 Years $ 897.00 01 AP 04/18/11 88-155378 BREED, SARAH 9.32 >3 Years $ 49.52 01 AP 04/18/11 88-155672 KIMBLE, SEAN 9.32 >3 Years $ 27.40 01 AP 04/18/11 88-155853 PROPHET, MARY 9.32 >3 Years $ 580.00 01 AP 05/05/11 88-156759 LAMBERT-YANKS, JULISSA 9.27 >3 Years $ 16.85 01 AP 05/05/11 88-157258 WILLIAMS, KELLEY 9.27 >3 Years $ 157.74 01 AP 05/09/11 88-157333 LIFE PARTNERS GROUP 9.26 >3 Years $ 119.96 01 AP 05/20/11 88-157499 BEAUSANG, RICHARD 9.23 >3 Years $ 14.03 01 AP 05/20/11 88-157903 LENZ, DEBBIE 9.23 >3 Years $ 34.13 01 AP 05/20/11 88-158084 POSTMASTER 9.23 >3 Years $ 1,000.00 01 AP 06/01/11 88-120426 SAN FRANCISCO STATE UNIVERSITY 9.20 >3 Years $ 805.00 01 AP 06/06/11 88-158338 NESSA MAHMOUDI 9.18 >3 Years $ 135.82 01 AP 06/06/11 88-158637 FUCHS, LEO 9.18 >3 Years $ 30.00 01 AP 06/06/11 88-158777 LAMBERT-YANKS, JULISSA 9.18 >3 Years $ 130.40 01 AP 06/06/11 88-158983 SAWCZUK, JESSICA 9.18 >3 Years $ 566.00 01 AP 06/08/11 88-120630 FRANCHISE TAX BOARD 9.18 >3 Years $ 92.01 01 AP 06/20/11 88-159360 FONG, MARYDAISY 9.15 >3 Years $ 495.00 01 AP 06/20/11 88-159372 FRANCIS, JOHN 9.15 >3 Years $ 19,235.74 01 AP 06/22/11 88-115208 BRINA, ELIZABETH 9.14 >3 Years $ 136.68 01 AP 06/22/11 88-115214 CLAREMONT MIDDLE SCHOOL 9.14 >3 Years $ 100.00 01 AP 06/22/11 88-115219 CURIEL, MARIA 9.14 >3 Years $ 24.23 01 AP 07/06/11 88-50034388 JOHN FRANCIS 9.10 >3 Years $ 9,750.00 01 AP 07/06/11 88-50034402 CHRIS GALLICK 9.10 >3 Years $ 1,125.00 01 AP 07/06/11 88-50034597 JOHN E.
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