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Advertising with the Tanzania Procurement Journal ISSN 1821 - 6021 15 November 2008 Vol. 1 No. 18 Price TSh 1500 Complying with the methods of procurements as stipulated in the Regulations Complying with tender preparation times as stipulated in the Regulations Advertisement of bid opportunities Establishment and composition of PMUs Establishment and composition of Tender Boards 0% 20% 40% 60% 80% 100% Areas of good performance as revealed by Procurement Audits carried out in the FY 2007/08 In this issue: PPRA Events PE’s Corner Awarded Contracts Procurement Opportunities Professional Papers Bidder’s Corner From the Press Cover-Nov-15-08.indd 1 11/14/08 10:00:52 AM UNIVERSITY COMPUTING CENTRE LIMITED. P. O. Box 35062, Dar-Es-Salaam, Tanzania. Tel: 255 (22) 2410645, 2410500-8 Ext. 2720 Mobile: 0754-782120, Fax: 255 (22) 2410690 H EK I RU MA NI UHU Email: [email protected] The University Computing Centre (UCC) is a limited company wholly owned by the University of Dar es Salaam (UDSM).It provides various computing services to the UDSM and to the general public. UCC has its head offi ce at University of Dar es Salaam (UDSM) Main campus in Dar es Salaam and has branches in Dar es Salaam City Centre, Arusha, Dodoma, Mwanza and Mbeya. UCC is NACTE certifi ed with registration NO. REG/EOS/026P SERVICES OFFERED BY UCC Ltd. Internet Services Web Designing, Hosting and Management Software Development and Systems Integration Network Design, Installation and Management Disaster Recovery and Business Continuity Planning ICT Policy and Strategy Development IT Security Policy and Procedures Development Hardware and Software Maintenance Online Examination Services (Prometric Test Centre) Sole Dealers in Smart Board Interactive White Boards ICT Related Consultancy Services ICT Training International Computer Driving License (ICDL) Advanced Microcomputer Applications, Statistical Package for Social Scientists (SPSS) Internetworking (Cisco + Linux and Cisco + Windows) IT Essential I and II, Certifi cate in Computing and Information Technology Diploma in Computer Science of the University of Dar es Salaam Diploma in Computing and Information Technology and Other tailor made courses. CONTACT ADDRESSES: HEAD OFFICE CITY CENTRE BRANCH The University Computing Centre Limited, Azikiwe Street, CRDB Building, 1St Floor Mlimani Main Campus-Opposite NBC P.O.Box 35062 Dar es Salaam, P.O.Box 35062 Dar es Salaam, Tel: (022) 2136561 Tel: (022) 2410641/5 Fax: (022) 2136560 Fax: (022) 2410690 Email: [email protected] Email: [email protected] Website: www.ucc.co.tz DODOMA BRANCH ARUSHA BRANCH Mtendeni Street, NIC Building, Uhuru Road, Summit Centre, P.O.Box2501, Dodoma. P.O.Box 12718, Arusha. Tel: (026)23222217 Tel: (027) 2509469 Fax: (026)23222217 Fax: (027) 2509469 Email: [email protected] Email: [email protected] MWANZA BRANCH MBEYA BRANCH Lumumba/Kenyata Junction, Alfa House, Karume Avenue, NBC Building, P.O.Box2422, Mwanza. P.O.Box 6471, Mbeya. Tel: (028) 2500815 Tel: 025-2502375 Fax: (028) 2500815 Fax: 025-2502375 E-mail: [email protected] Email: [email protected] Professionalism, Customer Care and Technological Foresight Cover-Nov-15-08.indd 2 11/14/08 10:00:58 AM Contents From CEO ................................................................... 4 From PPRA .................................................................. 5 General Procurement Notice............................................ 11 Events....................................................................... 18 Editorial Board Millennium Challenge Account Corner ................................ 19 Procurement Opportunities ........................................................................23 Dr. R.S. Mlinga – Chairman Procurement and Supplies Professionals’ Eye in Financial Dr. L.M. Shirima – Member Markets by Clemence P. Tesha and Haruni J. Mapesa....................45 Eng. A.O. Kasuwi – Member PE’s Corner .......................................................................................................49 Mr. P. M. Shilla – Member Bidder’s Corner ...............................................................................................50 Mr. C. E. Mwakibinga – Member From the Press ................................................................................................55 Eng. M. M. Swai – Member Awarded Contracts .......................................................................................54 Mrs. E. M. Lupembe – Secretary From the Editor Eng. H.N. Ilahuka - Editor Are You a Fair Person? e all know that fairness is one of the important pillars of The journal is published bi-monthly by Wany good public procurement system. What is not known, Public Procurement Regulatory Authority however, is the extent to which we embrace it. The work ethic of a manager (in Humour) forms the backdrop of our discussion. PPF Tower, 8th Floor There are many defi nitions of fairness. One says it is “honesty, as Ohio Street/Garden Avenue of dealing;” Another says it is “consistent with rules, logic, or ethics”. P.O.Box 49, I fi nd the presentation by goodcharacter .com on the Six Pillars Dar es Salaam, TANZANIA of Character to be more instructive. To be fair to others, it says - among other tenets - you should: Tel: +255 22 2133466, 2121236/7 Fax: +255 22 2121238 • Treat people the way you want to be treated E-mail: [email protected] • Think about how your actions will affect others Website: www.ppra.go.tz • Listen to people with an open mind • Not take advantage of other people The Editorial Board welcomes contributions in The character depicted in the Humour piece is devious and readers the form of articles, news and photographs for would fi nd it seeking to take advantage of the worker, who is clearly the Tanzania Procurement Journal. lacking in mathematical reasoning. The manager’s ploy verges on the classic Socratic method, whereby The Board reserves the right to reject or edit to solve a problem it is broken down into a series of questions, the any articles presented for publication. Although answers to which gradually distill the answer you seek. Though a every effort will be made to return unused philosophical gem, the method often masks wicked reasoning into material, they are submitted at owner’s risk. appearing good. Notice how the poor worker is eventually made to look foolish and unreasonable with his request, to the point Reproduction of contents in whole or in part of believing that he had been getting money without working. without written permission of the Editorial Athenian youths imitated this style, which was devised by Socrates, Board is prohibited. the Greek philosopher, much to the annoyance of their parents. Moral: It is unfair - and therefore unethical, to use one’s intellect to deny others their rights. Socrates paid for it when, on trial for For advertising rates please see page 62 corrupting the minds of the youth of Athens, he used his method to demonstrate to the jurors that their moral values were wrong- headed. He was found guilty and put to death. Printed by Eng. H. N. Ilahuka 3 Editor PPRA-Nov-15-Glossy.indd 3 11/14/08 10:32:28 AM From CEO n the 17th Edition of the Tanzania Procurement Journal, we published an article on “Principles IFor Enhancing Integrity in Public Procurement” which have been adopted by the OECD Countries1. In the introduction to that article we mentioned that, although not a member of OECD Countries, these principles are relevant to our situation here in Tanzania. Although it is diffi cult to put a fi nger on it, problems which we are experiencing related to poor quality of works, services and products, late completion of works and delivery of services or products, and late payment to suppliers and contractors could somehow be attributed to problems of integrity in public procurement. According to the article in question integrity is defi ned as “the use of funds, resources, assets, and authority, according to the intended offi cial purposes and in line with public interests”. This is a wide defi nition of integrity, but fi ts well within the defi nition of procurement cycle that starts with needs assessment, to contract award stage, up until contract management and fi nal payment. In all those stages prudent use of public resources is very important if we want to realise value for money. In this edition, I want to focus on the 4th principle which calls on governments to “ensure that procurement offi cials meet high professional standards of knowledge, skills and integrity”. To this I link with Section 33(c) which requires the Head of a Procuring Entity (PE) to cause to be established a Procurement Management Unit (PMU) staffed to an appropriate level, and Section 34(2) which requires a PMU to consist of procurement and other technical specialists with the necessary supporting and administrative staff. In procurement audits carried out by PPRA, one of the noted areas where PEs are struggling is to get qualifi ed procurement and supplies professionals to work in the newly established PMUs. Problems of not preparing annual procurement plans, not using standard tender documents, poor record keeping, poor contract management, not seeking compulsory approvals and not publishing contract awards which were established in the procurement audits2 carried out by PPRA could all be attributed to lack of qualifi ed staff in the PMUs. Unfortunately even for some PEs that seriously want to overcome those problems they are challenged by lack of qualifi ed procurement staff in the market. This is compounded by government salary structure which is not competitive enough to attract qualifi ed procurement
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