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1 GENERAL 4 February 2020 ENGLISH ONLY OPEN-ENDED CBD Distr. GENERAL 4 February 2020 ENGLISH ONLY OPEN-ENDED WORKING GROUP ON THE POST- 2020 GLOBAL BIODIVERSITY FRAMEWORK Second meeting 24-29 February 2020 Rome, Italy INFORMATION NOTE FOR PARTICIPANTS QUICK LINKS (Control + click on icons for web page, click on page number to directly access text in document) INFORMATION HIGHLIGHTS 1. OFFICIAL OPENING .......................... 2 2. VENUE .............................................. 2 Visa Information (page 5) 3. PRE-REGISTRATION ........................ 3 4. ACCESS TO THE MEETING VENUE AND NAME BADGES .......................... 4 5. MEETING ROOM Meeting Documents (page 4) ALLOCATIONS/RESERVATIONS ....... 4 6. DOCUMENTS .................................... 4 7. GENERAL INFORMATION ON ACCESS TO ROME ............................ 4 8. VISA INFORMATION ......................... 5 Hotel Information (pages 6, 8) 9. SERVICES FOR PARTICIPANTS ........ 5 10. PROMOTIONAL MATERIAL .............. 6 11. SIDE-EVENTS .................................... 6 Weather Information (page 7) 12. HOTEL INFORMATION ..................... 6 ANNEX A - LIST OF HOTELS .......... 8 13. PAYMENT OF THE DAILY SUBSISTENCE ALLOWANCE (DSA) . 6 14. OFFICIAL LANGUAGE ...................... 7 Currency Information (page 7) 15. WEATHER AND TIME ZONE INFORMATION .................................. 7 16. ELECTRICITY ................................... 7 URRENCY 17. C ....................................... 7 18. HEALTH REQUIREMENTS ................ 7 19. DISCLAIMER .................................... 7 1 1. OFFICIAL OPENING The official opening of the second meeting of the Open-ended Working Group on the Post-2020 Global Biodiversity Framework (WG2020-2) will take place at 10 a.m. on Monday, 24 February 2020. Related Consultations The Thematic Consultation on Transparent Implementation, Monitoring, Reporting and Review for the Post-2020 Global Biodiversity Framework will be held on Thursday, 20 to Saturday, 22 February. Immediately following the second meeting of WG2020-2 meeting, the Thematic Consultation on Capacity-building and Technical and Scientific Cooperation for the Post-2020 Global Biodiversity Framework will be held on Sunday, 1 March to Monday, 2 March 2020. 2. VENUE All meetings will be held at: Food and Agriculture Organization of the United Nations (FAO) Headquarters Viale delle Terme di Caracalla 00153 Rome, Italy Telephone: (+39) 06 57051 Fax: (+39) 06 570 53152 Website: http://www.fao.org/home/en/ FAO can be reached by bus Nos. 80 express, 75,81,118,160,175,271 and 628; by tram No. 3 and by metro Line B, Circo Massimo station. Location of FAO headquarters is shown below. Metro station (M): Circo Massimo. 2 3. PRE-REGISTRATION 3.1 CONTRACTING PARTIES Registration of representatives from Contracting Parties is subject to the receipt by the Secretariat of an official letter of nomination for each of the meetings. The letter should indicate the names, titles and contacts of delegates attending WG2020-2 and should specify the Head of Delegation. It should be sent to the attention of the Executive Secretary at the address below, as soon as possible, preferably by 20 February 2020. Without an official notification from representatives of contracting Parties nominated to attend the meeting, indicating the names, titles and contacts of delegates and including the head of the delegation, registration will not be possible. Pre-registration will facilitate the issuance of conference badges upon arrival on site, and the preparation of the list of participants. Ms. Elizabeth Maruma Mrema Acting Executive Secretary Secretariat of the Convention on Biological Diversity 413 St. Jacques Street West, Suite 800 Montreal, Quebec H2Y 1N9, Canada Fax: + 1-514-288-6588 E-mail: [email protected] 3.2 OBSERVERS 3.2.1 STATES NOT PARTY TO THE CONVENTION The pre-registration of States not Party to the Convention is subject to the same procedure as outlined in paragraph 3.1 above. 3.2.2 THE UNITED NATIONS AND ITS SPECIALIZED AGENCIES The pre-registration of representatives of the United Nations and its specialized agencies and the International Atomic Energy Agency is subject to the same procedure as outlined in paragraph 3.1 above. 3.2.3 GOVERNMENTAL AND NON-GOVERNMENTAL BODIES OR AGENCIES QUALIFIED IN THE FIELDS OF BIODIVERSITY CONSERVATION AND SUSTAINABLE USE Rule 7.1 of the rules of procedure applies to bodies or agencies qualified in the fields of biodiversity conservation and sustainable use wishing to be represented as observers in the meeting. These observers may, upon invitation by the President of the meeting, participate without the right to vote in the proceedings of any meeting in matters of direct concern to the body or agency they represent unless at least one third of the Parties present at the meeting object (rule 7.2). Pursuant to the annex to decision IX/29, organizations who are applying for pre-registration for the first time are required to submit their organization’s statutes/rules or terms of reference, membership, as well as any other relevant information, along with their request to be represented as an observer at the meeting. Registration of these representatives is subject to the receipt by the Secretariat of an official letter and relevant documentation. The official letter must be on the organization’s letterhead and signed by the organization’s Chief Executive or President and not by the nominee. The official letter should indicate the names, titles and contacts of delegates attending the second meeting of WG2020. The official letter should be sent to the attention of the Executive Secretary at the address indicated in paragraph 3.1 above. Please note that a Priority Pass will be issued by e-mail to all pre-registered participants. Please present the Priority Pass at the registration counter at the venue; this will accelerate the obtention of your conference badge. 3 4. ACCESS TO THE MEETING VENUE AND NAME BADGES Access to the meeting venue is subject to the presentation of a valid conference badge. Conference badges with photographs will be issued at the registration located at the Registration Centre located at the ground level of the FAO Complex, Main Entrance, upon presentation of a Priority Pass, a valid passport or an identification card with a photograph. In an effort to reduce our footprint, we kindly invite participants to bring their lanyards from previous CBD meetings. • 19 February 2020 from 1 p.m. to 4 p.m. • 20 -29 February 2020 from 8:30 a.m. to 5 p.m. • 1 March 2020 from 8:30 a.m. to 5 p.m. • 2 March 2020 from 8:30 a.m. to 12 noon For security reasons and to gain access to both meeting venue and meeting rooms, the display of conference badges is mandatory at all times admission to the FAO Complex. Any loss of a badge should be reported immediately to the registration counter. Entrance on the first day of the meeting is through the main entrance in Building A (gate on Viale delle Terme di Caracalla). All entrances at the FAO Complex are accessible to disabled persons with wheelchairs through special lift (building A) and ramp (building D). 5. MEETING ROOM ALLOCATIONS/RESERVATIONS Meeting rooms are available for all groups starting on 23 February 2020 from 10 a.m. to 6 p.m. and continuing every day from 8 a.m. to 10 a.m. For any other use outside this time slot, the access to the meeting rooms needs to be confirmed, on a daily basis. Requests, prior to the start of the meeting, can be submitted to CBD Secretariat ([email protected]), and on site by contacting Lisa Pedicelli ([email protected]). 6. DOCUMENTS Pre-session Pre-session documents in all languages and information documents for the meeting can be retrieved from the Secretariat’s web site: WG2020-2: https://www.cbd.int/meetings/WG2020-02 Please note that these documents will not be printed on site and delegates are kindly requested to bring their own copies as necessary. Copies on USB keys will be available upon request. In-session The meeting page provides access to in-session documents and meeting-related information. 7. GENERAL INFORMATION ON ACCESS TO ROME Rome is serviced by the Leonardo da Vinci (Fiumicino) Airport, which is located 35 km from the city centre. The journey takes about 45 minutes, depending on the traffic. Taxis to the city centre charge about €60. Use only authorized taxis (white vehicles with sign on top, numbers on sides and meters) available outside the arrivals terminal. The city can be accessed by train: Trenitalia railway services offer the “Leonardo Express”, a non-stop dedicated train for airport passengers to Termini station with departures every 15 minutes and costs about €14.00. Participants are advised to carry valuables safely particularly when using public transport. Important documents and valuables should be kept in the hotel safe. 4 8. VISA INFORMATION Participants from countries requiring a Schengen visa for Italy and are strongly advised to contact the nearest Italian diplomatic or consular mission as soon as possible in order to secure the required entry visa in a timely manner, prior to departure. Please note that airline companies will not allow boarding in the absence of a valid visa. To verify if you need a visa, please visit the website of the Italy’s Ministry of Foreign Affairs and International Cooperation at the following link: https://vistoperitalia.esteri.it/home/en Once you have responded to the questions, and if you need a visa, the system will provide you with list of visa requirements (below) and provide you with the contact information of the Embassy where you present your visa request. Visa requirements are listed as follows: • Entry visa application form (on-line once you completed questions), • Recent passport-size photograph, • Valid travel documents whose expiry date is three months longer than that of the visa requested, • Return ticket (or booking) or evidence that the applicant has their own means of transport, • A copy of the Priority Pass (confirmation of pre-registration) issued by the Secretariat. To facilitate the issuance of visas, the Secretariat will issue visa assistance letters to participants upon request, to be attached to the visa application.
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