Monday March 26, 2018 1:00 P.M
BEAVERCREEK TOWNSHIP AGENDA PACKET REGULAR TRUSTEES’ MEETING MONDAY MARCH 26, 2018 1:00 P.M.
Agenda: Pages 2-3
Old Business: Pages 4-5 • I.A.F.F. Local 2857 Grievance 17-008 Holiday Pay
Administrator: Pages 6-21 • Park Agreement Pages 6-10
• Scenic Rivers Act Proclamation Pages 11-12
• Ohio’s Year of The Trails Proclamation Pages 13-14
• Greene County Sheriff’s Office: Pages 15-21 o Biweekly Activity Report
Human Resources: Pages 22-23 • Biweekly Activity Report
Zoning: Pages 24-28 • Biweekly Activity Report
Information Technology: Pages 29-35 • Remote Desktop Services Pages 29-32
• Biweekly Activity Report Pages 33-35
Road: Pages 36-38 • Seasonal Road Employees Pages 36-37
• Biweekly Activity Report Page 38
Fire: Pages 39-48 • Request for Budgeted Purchase of Replacement Fire Gear Pages 39-40
• Request for Budgeted Purchase of Priority Dispatch Annual Service Agreement Pages 40-41
• Notice of Increased Cost of Approved Trailer Modifications Page 41
• Biweekly Activity Report Pages 42-46
03/26/2018 1 of 48 Activity Agenda Regular Trustees’ Meeting Monday, March 26, 2018, 1:00 p.m. Community Room, Lower Level of Fire Station #61, 2195 Dayton-Xenia Road, Beavercreek, OH 45434
Pledge of Allegiance - Moment of Silence
• Approve Agenda for the March 26, 2018 Meeting • Accept the General Ledger Report, in the amount of $312,765.52, for the 03-14-18 payroll • Accept the Payment Listing Reports, in the amount of $261,151.50 for payments through 03-21-18 • Approval of Minutes
Citizens Desiring to Speak (Each Speaker is Limited to 3 Minutes)
Old Business:
• I.A.F.F. Local 2857 Grievance 17-008 Holiday Pay
New Business:
• Greene County Additional License Tax
Administrator:
• Park Agreement • Scenic Rivers Act Proclamation • Ohio’s Year of The Trails Proclamation • Greene County Sheriff’s Office: o Biweekly Activity Report • Special Meeting Request Station 65
Human Resources:
• Biweekly Activity Report
Zoning:
• Biweekly Activity Report
Information Technology:
• Remote Desktop Services • Biweekly Activity Report
Agenda Page 1 of 2 03/26/2018 2 of 48
Road:
• Seasonal Road Employees • Biweekly Activity Report
Fire:
• Request for Budgeted Purchase of Replacement Fire Gear • Request for Budgeted Purchase of Priority Dispatch Annual Service Agreement • Notice of Increased Cost of Approved Trailer Modifications • Biweekly Activity Report
Legal Advisor:
Fiscal Officer:
• Permanent Appropriations
Trustees:
• Miami Valley Regional Planning Commission (MVRPC) • MVRPC Technical Advisory Committee (TAC) • Regional Planning and Coordinating Commission of Greene County (RPCC) • Health Department District Advisory Council • School Superintendent, City Manager and Township Representative • Wright Patterson AFB Restoration Advisory Board • Investment Oversight Committee
Executive Session:
• Ohio Revised Code section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action. • Ohio Revised Code section 121.22(G)(2) To consider the sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest.
Adjourn
Agenda Page 2 of 2 03/26/2018 3 of 48 Trustees -Tom Kretz Jeff Roberts BEAVERCREEK Debborah L. Wallace TOWNSHIP Fiscal Officer - Christy L. Ahrens
851 Orchard Lane Administrator - J. Alexander Zaharieff Beavercreek, Ohio 45434-7220 (937) 429-4472 (937) 429-5678 Fax
BEAVERCREEK TOWNSHIP TRUSTEES GREENE COUNTY, OHIO
RESOLUTION NUMBER: ______ADOPTION DATE: MARCH 26, 2018
A RESOLUTION TO DENY GRIEVANCE NO. 17-008
Trustee ______moved the adoption of the following resolution:
WHEREAS, Grievance No. 17-008 was presented to the Board of Trustees by Justin Richards, a member of Beavercreek Professional Firefighters I.A.F.F. Local 2857; and
WHEREAS, the Board of Trustees has considered the merits of said Grievance and has determined that the Township appropriately applied the standards contained in the collective bargaining agreement between the union and the Township; and,
WHEREAS, the Board of Trustees hereby denies said Grievance in its entirety.
NOW THEREFORE BE IT RESOLVED THAT, the Board of Trustees of Beavercreek Township, Greene County, Ohio favorably passed the above Resolution.
FURTHER BE IT RESOLVED THAT, all formal actions of the Board of Trustees concerning and relating to the adoption of this resolution are being adopted at a duly called and authorized open meeting of the Board of Trustees on the date set forth above, such meeting being duly called pursuant to and in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.
Trustee______seconded the motion to adopt the Resolution.
THE VOTE WAS AS FOLLOWS:
Tom Kretz ______
Jeff Roberts ______
Debborah L. Wallace ______Resolution to Deny Grievance No. 17-008 Page 1 of 2
03/26/2018 4 of 48
APPROVED BY:
BEAVERCREEK TOWNSHIP TRUSTEES:
______ATTESTED BY: Tom Kretz
______Jeff Roberts Christy L. Ahrens, Fiscal Officer
______Debborah L. Wallace
03/26/2018 5 of 48 PARK AGREEMENT
THIS AGREEMENT is between the Board of Trustees of Beavercreek Township, Greene County, Ohio. 851 Orchard Lane, Beavercreek, Ohio 45434 (“Board of Trustees”) and the Greene County Park District (“Park District”), 575 Ledbetter Road, Xenia, Ohio 45385.
WHEREAS, pursuant to Ohio Revised Code 505.26 the Board of Trustees of Beavercreek Township owns and operates five parks commonly referred to as Maxwell Park, Koogler Wetland Prairie Preserve, Pershing ‘Neatherton Park, Phillips Park and McCalmont Park (collectively referred to herein as the “Parks”) in the unincorporated portion of Beavercreek Township; and
WHEREAS, pursuant to R.C. 505.10(A)(5) when a township has title to real property, the board of township trustees, by resolution, may authorize the transfer and conveyance of that property to any other political subdivision of the state upon such terms as are agreed to between the board and the legislative authority of that political subdivision; and
WHEREAS, in an effort to reduce the expenses of the maintenance and operation of the Township Parks and in furtherance of consolidating the parks under one entity, the Beavercreek Township Board of Trustees wishes to transfer and convey the Township Parks to Greene County Park District, Greene County, Ohio and the Park District has agreed to accept said Township Parks under certain terms and conditions set forth below; and
NOW, THEREFORE, pursuant to the authority granted by the Ohio Revised Code to each party to this Agreement, and in consideration of the mutual covenants and promises set forth herein, the parties hereto agree as follows:
1. The Board of Trustees shall transfer and conveyance of the following parcels of property to the Park District:
a. Parcel number B03000200492006400, located at Shaw Lane, Beavercreek Township, Ohio 45385 and commonly known as Maxwell Park; (“Maxwell Park”);
b. Parcel number B030002002900043000, located at 2735 Beaver Valley Road, Beavercreek Township, Ohio 45432 and commonly known as Koogler Wetland Prairie Reserve (“Koogler Wetlands”);
c. Parcel number B42000600250010200, located at 2090 Dayton-Xenia Road, Beavercreek Township, Ohio 45432 and commonly known as Phillips Park (“Phillips Park”);
d. Parcel number L32000200310000400 and parcel number B03000200510002500, located at 1940 Indian Ripple Road, Sugarcreek Township, Ohio 45385 and commonly known as McCalmont Park (“McCalmont Park”);
Page 1 of 5 03/26/2018 6 of 48 e. Parcel number B03000200420001300 and B04000200420001400, located at 1101 Fairground Road, Beavercreek Township, Ohio and commonly known as Pershing ‘Neatherton’ Park (“Pershing Park”); and
However, in the event the first Park District Levy following the effective date of this Agreement is not certified by the Board of Elections as passed by Greene County voters in the general election, Phillips Park shall be transferred and conveyed back to Beavercreek Township Board of Trustees.
2. In exchange for the transfer of the Parks to the Park District, all maintenance, operations and improvements of the parks shall be the responsibility of the Park District.
3. The Park District hereby agrees to enter into an agreement with Beaver Creek Wetland Association which shall be grant permission for the following:
a. Phillips Park: i. Use of the barn for storage of equipment and materials need to maintain Beaver Creek Wetland Association’s conservation purpose. However, Beaver Creek Wetland Association shall be responsible for the equipment; ii. To perform necessary operations to control invasive plants using the necessary power equipment of the Beaver Creek Wetland Association; iii. To plant native species to replace any removed invasive plant species; iv. Have and maintain bluebird box monitoring program; v. Use of the park for Beaver Creek Wetland Association’s hikes and programs; vi. To monitor for problems that threaten the ecological integrity of the Park.
b. Koogler Wetlands: i. Build, repair and maintain over 1200’ of boardwalk and aggregate trails within the Wetlands to ensure trail access year round; ii. Assist with control of beaver dams; iii. Maintain trails, as needed; iv. To perform necessary operations to control invasive plants using the necessary power equipment of the Beaver Creek Wetland Association; v. To plant native species to replace any removed invasive plant species; vi. Use of the park for Beaver Creek Wetland Association’s hikes and programs;
Page 2 of 5 03/26/2018 7 of 48 vii. To monitor for problems that threaten the ecological integrity of the Park.
In exchange for the foregoing permissions, Beaver Creek Wetland Association shall hold the Park District, its officers, officials, employees and volunteers, harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the uses and permissions set forth above in Phillips Park and Koogler Wetlands.
4. The Park District agrees that the Agreement between the Board of Trustees and John Shawhan shall remain in force and effect for the calendar year 2018 for the purposes of allowing John Shawhan to continue to farm on Parcels (Parcels L32000200310000400 and B03000200510002500) for 2018 and for the payment of property taxes and other payments shall be prorated between the Park District and the Board of Trustees for 2018.
5. The Park District agrees that that Parks shall be used for park land and public recreational purposes in their entirety. In the event that the Parks, or any portion thereof, ceases to be used as park land and public recreational purposes, all rights title and interest in the Parks shall revert back to Beavercreek Township Board of Trustees.
6. The Park District agrees further that in the event the Park District desires to sell or otherwise transfer the Parks to any other entity or person, or the Greene County Park District no longer desires that any one or all of the Parks be used for park land and public recreational purposes, Beavercreek Township Board of Trustees shall have the first right to purchase the Township Parks listed herein for $1.00.
a. The Park District shall give the Board of Trustees written notice of its intention to sell or otherwise transfer its interest in any one or all of the Parks. Such notice shall state the terms and conditions under which the Park District intends to sell or otherwise transfer its interest. For thirty (30) business days following the giving of such notice, the Board of Trustees shall have the option to exercise its option to repurchase any one or all of the Parks.
b. If at the end of the thirty (30) business days following the giving of such notice, the Board of Trustees does not agree to repurchase the any one or all of the Parks, the Park District may sell or otherwise transfer its interest in any one or all of the Parks.
7. The effective date of this agreement shall be ______. This agreement shall be governed by and construed in accordance with the laws of the State of Ohio.
8. This Agreement shall not be assigned or conveyed to any other party without the express written consent of all parties to this Agreement. This Agreement shall be binding and inure to the benefit of the parties, their successors and assigns. No
Page 3 of 5 03/26/2018 8 of 48 Amendment or modifications to this Agreement shall be effective unless it is in writing and signed by the parties or their respective duly authorized representative.
9. The invalidity or partial invalidity of any portion of this agreement will not affect the validity of any other provision. In the event that any provision of this agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provisions.
10. This Agreement sets forth the entire agreement and understanding between the parties as to the subject matter contained herein and merges and supersedes all prior discussion, agreements, and undertakings of every kind of nature between the parties with respect to the subject matter of this Agreement. This Agreement may be executed in one (1) or more copies, each of which shall be deemed original.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be effective on the date last signed.
GREENE COUNTY PARK DISTRICT BEAVERCREEK TOWNSHIP BOARD OF TOWNSHIP TRUSTEES
______Date Tom Kretz, Chair Date
______Date Jeff Roberts, Vice Chair Date
______Date Debborah L. Wallace, Trustee Date
APPROVED AS TO FORM: APPROVED AS TO FORM:
______Elizabeth Ellis Dawn M. Frick (0069068) Counsel for Greene County Park Counsel for Beavercreek Township District and Greene County Board of Township Trustees Commissioners
Page 4 of 5 03/26/2018 9 of 48 CERTIFICATE OF ENCUMBRANCE
I hereby certify that the amount required to meet the contract obligation or expenditure of the attached has been lawfully appropriated for the purpose and is in the treasury or in the process of collection to the credit of ______free from any outstanding obligation or encumbrance.
______Christy Ahrens Fiscal Officer
Page 5 of 5 03/26/2018 10 of 48
PROCLAMATION
SUPPORTING PRESERVATION OF OHIO’S WATERWAYS ON THE OCCASION OF THE 50 YEAR ANNIVERSARY OF THE SCENIC RIVERS ACT
March 26, 2018
RESOLUTION NO. ______
WHEREAS, Ohio became a pioneer in the river preservation movement with the passage of the Ohio Scenic River Act of 1968, the nation's first scenic rivers act, which created a program to preserve and protect rivers throughout our state; and
WHEREAS, Ohio's rivers, creeks and streams provide locally accessible natural resources for environmental learning, wildlife appreciation and recreational opportunities as water trails; and
WHEREAS, Ohio has approximately 60,000 miles of rivers and streams throughout our state including fourteen that' are officially designated as wild, scenic or recreational: the Ashtabula, Chagrin, Big & Little Darby, Kokosing, Little Miami, Mohican, Olentangy, Sandusky, Upper Cuyahoga, Conneaut, Grand, Little Beaver, Stillwater/Greenville and Maumee rivers; and
WHEREAS, the Ohio Department of Natural Resources and the Ohio Environmental Protection Agency have been essential partners in the effort to ensure the safety and protection of Ohio's water resources; and
WHEREAS, 2018 marks the 50th anniversary of the signing of the Ohio Scenic River Act and provides an opportunity to reflect on the progress that has been made to protect our state's scenic rivers and a chance to reaffirm our local commitment to preserving and protecting Ohio's natural resources so that they can be enjoyed and experienced by future generations.
03/26/2018 11 of 48
NOW THEREFORE BE IT RESOLVED, the that the Board of Trustees of Beavercreek Township, Greene County, Ohio, in adopting this resolution, does hereby recognize the 50th anniversary of the OHIO SCENIC RIVER ACT and encourages all residents and visitors to join in the celebration of five decades of commitment to protecting our state's wild and scenic rivers.
IN WITNESS THEREOF, we have here unto set our hand and caused the SEAL of Beavercreek Township to be affixed this 26th day of March in the year 2018.
BEAVERCREEK TOWNSHIP TRUSTEES
______ATTESTED BY: Tom Kretz, Chair
______Jeff Roberts, Vice Chair Christy L. Ahrens Fiscal Officer
______Debborah L. Wallace, Trustee
03/26/2018 12 of 48
PROCLAMATION
IN PROCLAIMING 2018 AS “OHIO’S YEAR OF THE TRAILS”
March 26, 2018
RESOLUTION NO. ______
WHEREAS, Ohio has more than 3,500 miles of trail networks, the most of any state in the United States, and connecting trail segments is a powerful tool for economic and community development that should be actively facilitated; and
WHEREAS, outdoor trails are used for a variety of activities, including walking, hiking, biking, rolling, peddling, and horseback riding, and the many miles of trails that exist throughout Ohio have allowed countless individuals to reflect on the splendor of our natural world. Without a doubt, these pathways are not only a source of pride for the communities they serve, providing significant economic and environmental benefits, but are also an important feature in helping to improve the quality of life in our society by promoting healthy lifestyles via recreation and active transportation; and
WHEREAS, trails bring people together, as they not only connect physical locations but also represent the bonds that create communities. By highlighting the numerous trails in our state, we also praise the innumerable people who have helped make them a reality, and their efforts celebrate the beauty of the world around us by providing accessible and functional transportation to all people, regardless of age, background, or ability; and
WHEREAS, at a time when many communities seem more concerned with urbanization than with conservation, it is fitting that we salute the individuals who have served as the caretakers of our public resources. Through their hard work and enthusiasm, the citizens of Ohio have demonstrated an
03/26/2018 13 of 48
unparalleled spirit of cooperation, and we applaud and support all those responsible for the success of these noteworthy trails that serve to repurpose land in valuable way.
NOW THEREFORE BE IT RESOLVED that the Board of Trustees of Beavercreek Township, Greene County, Ohio, in adopting this resolution, designate the year 2018 as “Ohio’s Year of the Trails” and encourage all citizens to take advantage of their local and regional trail networks, do their part to further enhance Ohio’s trail networks, and pay tribute to everyone who has labored to maintain and enlarge these public amenities.
IN WITNESS THEREOF, we have here unto set our hand and caused the SEAL of Beavercreek Township to be affixed this 26th day of March in the year 2018.
BEAVERCREEK TOWNSHIP TRUSTEES
______ATTESTED BY: Tom Kretz, Chair
______Jeff Roberts, Vice Chair Christy L. Ahrens Fiscal Officer
______Debborah L. Wallace, Trustee
03/26/2018 14 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/08/2018 14:32:16 2018-00006882 911 Hang Up BEAVERCREEK TWP 03/13/2018 08:50:21 2018-00007273 911 Hang Up Type Totals: 2 BEAVERCREEK TWP 03/12/2018 12:30:30 2018-00007218 Abandoned/Junk Vehicle Type Totals: 1 BEAVERCREEK TWP 03/06/2018 19:07:19 2018-00006679 Alarm - Business/Bank BEAVERCREEK TWP 03/07/2018 04:53:32 2018-00006717 Alarm - Business/Bank BEAVERCREEK TWP 03/08/2018 17:16:14 2018-00006893 Alarm - Business/Bank BEAVERCREEK TWP 03/08/2018 23:16:34 2018-00006912 Alarm - Business/Bank BEAVERCREEK TWP 03/09/2018 22:38:28 2018-00007005 Alarm - Business/Bank BEAVERCREEK TWP 03/10/2018 08:12:21 2018-00007033 Alarm - Business/Bank BEAVERCREEK TWP 03/12/2018 21:43:08 2018-00007251 Alarm - Business/Bank BEAVERCREEK TWP 03/16/2018 23:38:31 2018-00007609 Alarm - Business/Bank BEAVERCREEK TWP 03/17/2018 06:18:48 2018-00007624 Alarm - Business/Bank Type Totals: 9 BEAVERCREEK TWP 03/12/2018 12:54:36 2018-00007216 Alarm - Holdup/Panic BEAVERCREEK TWP 03/14/2018 18:58:34 2018-00007412 Alarm - Holdup/Panic BEAVERCREEK TWP 03/19/2018 05:49:06 2018-00007801 Alarm - Holdup/Panic Type Totals: 3 BEAVERCREEK TWP 03/07/2018 14:52:39 2018-00006764 Alarm - Residential BEAVERCREEK TWP 03/11/2018 15:31:24 2018-00007141 Alarm - Residential BEAVERCREEK TWP 03/13/2018 12:52:42 2018-00007289 Alarm - Residential BEAVERCREEK TWP 03/17/2018 08:29:32 2018-00007627 Alarm - Residential BEAVERCREEK TWP 03/17/2018 08:49:13 2018-00007629 Alarm - Residential BEAVERCREEK TWP 03/17/2018 19:08:24 2018-00007678 Alarm - Residential BEAVERCREEK TWP 03/18/2018 10:13:06 2018-00007733 Alarm - Residential Type Totals: 7 BEAVERCREEK TWP 03/17/2018 17:33:16 2018-00007671 Animal Complaint Type Totals: 1 BEAVERCREEK TWP 03/07/2018 12:57:52 2018-00006752 Assist BEAVERCREEK TWP 03/07/2018 18:33:58 2018-00006775 Assist BEAVERCREEK TWP 03/10/2018 04:13:11 2018-00007020 Assist BEAVERCREEK TWP 03/15/2018 07:00:07 2018-00007445 Assist
03/26/2018 15 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type Type Totals: 4 BEAVERCREEK TWP 03/07/2018 00:49:15 2018-00006702 Business Check BEAVERCREEK TWP 03/07/2018 00:51:58 2018-00006704 Business Check BEAVERCREEK TWP 03/07/2018 09:12:11 2018-00006734 Business Check BEAVERCREEK TWP 03/08/2018 03:15:59 2018-00006825 Business Check BEAVERCREEK TWP 03/08/2018 20:03:24 2018-00006902 Business Check BEAVERCREEK TWP 03/09/2018 04:04:07 2018-00006935 Business Check BEAVERCREEK TWP 03/09/2018 04:07:26 2018-00006936 Business Check BEAVERCREEK TWP 03/09/2018 11:45:27 2018-00006967 Business Check BEAVERCREEK TWP 03/13/2018 01:00:57 2018-00007256 Business Check BEAVERCREEK TWP 03/13/2018 01:03:40 2018-00007257 Business Check BEAVERCREEK TWP 03/13/2018 01:05:39 2018-00007258 Business Check BEAVERCREEK TWP 03/13/2018 01:08:55 2018-00007259 Business Check BEAVERCREEK TWP 03/13/2018 01:16:03 2018-00007260 Business Check BEAVERCREEK TWP 03/13/2018 21:07:58 2018-00007329 Business Check BEAVERCREEK TWP 03/18/2018 03:09:45 2018-00007720 Business Check BEAVERCREEK TWP 03/18/2018 07:36:29 2018-00007728 Business Check BEAVERCREEK TWP 03/18/2018 08:09:40 2018-00007729 Business Check BEAVERCREEK TWP 03/19/2018 03:53:22 2018-00007797 Business Check BEAVERCREEK TWP 03/19/2018 03:55:09 2018-00007798 Business Check BEAVERCREEK TWP 03/19/2018 09:45:44 2018-00007812 Business Check BEAVERCREEK TWP 03/19/2018 10:16:17 2018-00007818 Business Check BEAVERCREEK TWP 03/19/2018 13:08:35 2018-00007836 Business Check Type Totals: 22 BEAVERCREEK TWP 03/17/2018 18:56:09 2018-00007676 Civil Other BEAVERCREEK TWP 03/19/2018 12:45:46 2018-00007832 Civil Other BEAVERCREEK TWP 03/19/2018 13:29:19 2018-00007838 Civil Other Type Totals: 3 BEAVERCREEK TWP 03/13/2018 07:47:34 2018-00007270 Crash - Assist Only BEAVERCREEK TWP 03/16/2018 08:21:01 2018-00007528 Crash - Assist Only Type Totals: 2 BEAVERCREEK TWP 03/08/2018 04:57:16 2018-00006832 Crash - Personal Injury BEAVERCREEK TWP 03/14/2018 12:07:04 2018-00007385 Crash - Personal Injury
03/26/2018 16 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/19/2018 07:26:51 2018-00007802 Crash - Personal Injury Type Totals: 3 BEAVERCREEK TWP 03/13/2018 07:29:08 2018-00007267 Crash - Property Damage Type Totals: 1 BEAVERCREEK TWP 03/08/2018 06:17:24 2018-00006839 Crash - Unknown Injuries Type Totals: 1 BEAVERCREEK TWP 03/06/2018 14:07:31 2018-00006648 Detail - School BEAVERCREEK TWP 03/07/2018 07:33:54 2018-00006722 Detail - School BEAVERCREEK TWP 03/07/2018 13:58:23 2018-00006760 Detail - School Type Totals: 3 BEAVERCREEK TWP 03/08/2018 20:09:16 2018-00006903 Disabled Vehicle BEAVERCREEK TWP 03/10/2018 15:12:27 2018-00007071 Disabled Vehicle BEAVERCREEK TWP 03/11/2018 13:17:00 2018-00007124 Disabled Vehicle BEAVERCREEK TWP 03/12/2018 18:54:29 2018-00007237 Disabled Vehicle BEAVERCREEK TWP 03/15/2018 01:51:18 2018-00007437 Disabled Vehicle Type Totals: 5 BEAVERCREEK TWP 03/14/2018 22:20:02 2018-00007429 Disturbance Type Totals: 1 BEAVERCREEK TWP 03/14/2018 01:01:57 2018-00007349 Domestic Violence Type Totals: 1 BEAVERCREEK TWP 03/17/2018 23:39:43 2018-00007706 Drug Activity Type Totals: 1 BEAVERCREEK TWP 03/06/2018 12:39:27 2018-00006634 Extra Patrol BEAVERCREEK TWP 03/06/2018 14:23:43 2018-00006657 Extra Patrol BEAVERCREEK TWP 03/06/2018 14:34:33 2018-00006659 Extra Patrol BEAVERCREEK TWP 03/06/2018 20:00:53 2018-00006682 Extra Patrol BEAVERCREEK TWP 03/07/2018 00:22:45 2018-00006699 Extra Patrol BEAVERCREEK TWP 03/07/2018 11:59:21 2018-00006747 Extra Patrol BEAVERCREEK TWP 03/07/2018 14:24:23 2018-00006762 Extra Patrol BEAVERCREEK TWP 03/08/2018 00:22:44 2018-00006796 Extra Patrol BEAVERCREEK TWP 03/08/2018 02:57:00 2018-00006817 Extra Patrol BEAVERCREEK TWP 03/08/2018 12:16:18 2018-00006870 Extra Patrol BEAVERCREEK TWP 03/08/2018 19:23:24 2018-00006899 Extra Patrol
03/26/2018 17 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/08/2018 21:27:34 2018-00006910 Extra Patrol BEAVERCREEK TWP 03/10/2018 00:55:40 2018-00007008 Extra Patrol BEAVERCREEK TWP 03/10/2018 01:25:44 2018-00007013 Extra Patrol BEAVERCREEK TWP 03/11/2018 20:17:19 2018-00007154 Extra Patrol BEAVERCREEK TWP 03/12/2018 07:25:24 2018-00007171 Extra Patrol BEAVERCREEK TWP 03/12/2018 19:08:10 2018-00007239 Extra Patrol BEAVERCREEK TWP 03/12/2018 19:38:16 2018-00007243 Extra Patrol BEAVERCREEK TWP 03/12/2018 21:07:15 2018-00007248 Extra Patrol BEAVERCREEK TWP 03/13/2018 23:02:59 2018-00007338 Extra Patrol BEAVERCREEK TWP 03/13/2018 23:35:18 2018-00007339 Extra Patrol BEAVERCREEK TWP 03/14/2018 00:55:22 2018-00007347 Extra Patrol BEAVERCREEK TWP 03/14/2018 20:54:42 2018-00007427 Extra Patrol BEAVERCREEK TWP 03/15/2018 00:28:13 2018-00007433 Extra Patrol BEAVERCREEK TWP 03/15/2018 02:15:02 2018-00007440 Extra Patrol BEAVERCREEK TWP 03/15/2018 03:10:21 2018-00007443 Extra Patrol BEAVERCREEK TWP 03/15/2018 20:17:11 2018-00007508 Extra Patrol BEAVERCREEK TWP 03/16/2018 12:18:20 2018-00007567 Extra Patrol BEAVERCREEK TWP 03/16/2018 18:43:30 2018-00007592 Extra Patrol BEAVERCREEK TWP 03/17/2018 10:52:21 2018-00007639 Extra Patrol BEAVERCREEK TWP 03/17/2018 19:54:01 2018-00007683 Extra Patrol BEAVERCREEK TWP 03/19/2018 19:55:53 2018-00007864 Extra Patrol Type Totals: 32 BEAVERCREEK TWP 03/11/2018 12:12:56 2018-00007119 Follow Up BEAVERCREEK TWP 03/13/2018 12:06:46 2018-00007281 Follow Up BEAVERCREEK TWP 03/15/2018 13:12:12 2018-00007480 Follow Up Type Totals: 3 BEAVERCREEK TWP 03/07/2018 19:22:04 2018-00006780 Fraud/Forgery BEAVERCREEK TWP 03/10/2018 16:07:11 2018-00007074 Fraud/Forgery BEAVERCREEK TWP 03/12/2018 12:45:31 2018-00007224 Fraud/Forgery BEAVERCREEK TWP 03/20/2018 10:05:16 2018-00007905 Fraud/Forgery Type Totals: 4 BEAVERCREEK TWP 03/16/2018 18:46:44 2018-00007593 Harrassment Type Totals: 1
03/26/2018 18 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/06/2018 12:22:22 2018-00006632 House Check BEAVERCREEK TWP 03/07/2018 13:22:43 2018-00006757 House Check BEAVERCREEK TWP 03/08/2018 00:11:02 2018-00006795 House Check BEAVERCREEK TWP 03/08/2018 03:27:08 2018-00006826 House Check BEAVERCREEK TWP 03/13/2018 22:54:52 2018-00007336 House Check BEAVERCREEK TWP 03/13/2018 22:57:22 2018-00007337 House Check BEAVERCREEK TWP 03/16/2018 09:34:36 2018-00007541 House Check BEAVERCREEK TWP 03/16/2018 09:50:21 2018-00007547 House Check BEAVERCREEK TWP 03/17/2018 04:23:36 2018-00007621 House Check BEAVERCREEK TWP 03/17/2018 04:25:50 2018-00007622 House Check BEAVERCREEK TWP 03/17/2018 04:28:03 2018-00007623 House Check BEAVERCREEK TWP 03/18/2018 09:34:54 2018-00007732 House Check BEAVERCREEK TWP 03/19/2018 12:46:47 2018-00007833 House Check Type Totals: 13 BEAVERCREEK TWP 03/07/2018 09:11:09 2018-00006735 Juvenile Complaint Type Totals: 1 BEAVERCREEK TWP 03/08/2018 16:56:40 2018-00006892 Miscellaneous BEAVERCREEK TWP 03/12/2018 13:15:27 2018-00007219 Miscellaneous Type Totals: 2 BEAVERCREEK TWP 03/14/2018 16:47:27 2018-00007403 Panhandling BEAVERCREEK TWP 03/17/2018 12:50:53 2018-00007642 Panhandling Type Totals: 2 BEAVERCREEK TWP 03/16/2018 06:58:36 2018-00007520 Parking Violation Type Totals: 1 BEAVERCREEK TWP 03/19/2018 12:32:36 2018-00007831 Peace Officer Type Totals: 1 BEAVERCREEK TWP 03/06/2018 13:02:19 2018-00006637 Radar/Lidar Post BEAVERCREEK TWP 03/11/2018 19:19:07 2018-00007151 Radar/Lidar Post BEAVERCREEK TWP 03/16/2018 14:10:28 2018-00007576 Radar/Lidar Post Type Totals: 3 BEAVERCREEK TWP 03/07/2018 03:51:41 2018-00006715 Request Officer BEAVERCREEK TWP 03/10/2018 12:54:29 2018-00007057 Request Officer BEAVERCREEK TWP 03/16/2018 01:50:46 2018-00007515 Request Officer
03/26/2018 19 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/17/2018 12:58:50 2018-00007643 Request Officer BEAVERCREEK TWP 03/17/2018 19:09:52 2018-00007677 Request Officer Type Totals: 5 BEAVERCREEK TWP 03/07/2018 11:16:57 2018-00006743 Street / Road Obstruction Type Totals: 1 BEAVERCREEK TWP 03/06/2018 02:12:06 2018-00006583 Suspicious Person BEAVERCREEK TWP 03/14/2018 23:12:38 2018-00007430 Suspicious Person BEAVERCREEK TWP 03/17/2018 15:05:05 2018-00007655 Suspicious Person Type Totals: 3 BEAVERCREEK TWP 03/11/2018 03:32:56 2018-00007094 Suspicious Vehicle BEAVERCREEK TWP 03/19/2018 18:58:34 2018-00007857 Suspicious Vehicle Type Totals: 2 BEAVERCREEK TWP 03/12/2018 13:59:07 2018-00007225 Theft BEAVERCREEK TWP 03/13/2018 12:51:31 2018-00007290 Theft BEAVERCREEK TWP 03/13/2018 13:30:38 2018-00007293 Theft BEAVERCREEK TWP 03/13/2018 15:57:35 2018-00007302 Theft BEAVERCREEK TWP 03/13/2018 16:07:48 2018-00007306 Theft BEAVERCREEK TWP 03/13/2018 16:53:58 2018-00007307 Theft BEAVERCREEK TWP 03/13/2018 18:01:58 2018-00007310 Theft BEAVERCREEK TWP 03/15/2018 13:11:13 2018-00007486 Theft Type Totals: 8 BEAVERCREEK TWP 03/11/2018 10:39:11 2018-00007115 Traffic Complaint BEAVERCREEK TWP 03/12/2018 02:38:10 2018-00007166 Traffic Complaint Type Totals: 2 BEAVERCREEK TWP 03/06/2018 13:58:05 2018-00006647 Traffic Stop BEAVERCREEK TWP 03/07/2018 07:35:01 2018-00006723 Traffic Stop BEAVERCREEK TWP 03/07/2018 13:36:17 2018-00006758 Traffic Stop BEAVERCREEK TWP 03/07/2018 16:03:54 2018-00006770 Traffic Stop BEAVERCREEK TWP 03/07/2018 19:30:11 2018-00006779 Traffic Stop BEAVERCREEK TWP 03/11/2018 22:46:21 2018-00007159 Traffic Stop BEAVERCREEK TWP 03/12/2018 10:59:58 2018-00007201 Traffic Stop BEAVERCREEK TWP 03/12/2018 20:41:06 2018-00007247 Traffic Stop BEAVERCREEK TWP 03/13/2018 23:53:03 2018-00007340 Traffic Stop
03/26/2018 20 of 48 03/26/2018 Biweekly Report Incident Address Venue Incident Date And Time Incident Number Incident Type BEAVERCREEK TWP 03/15/2018 08:59:17 2018-00007461 Traffic Stop BEAVERCREEK TWP 03/15/2018 09:21:29 2018-00007463 Traffic Stop BEAVERCREEK TWP 03/16/2018 14:16:10 2018-00007578 Traffic Stop BEAVERCREEK TWP 03/17/2018 00:46:01 2018-00007614 Traffic Stop BEAVERCREEK TWP 03/17/2018 23:18:00 2018-00007697 Traffic Stop BEAVERCREEK TWP 03/17/2018 23:39:43 2018-00007699 Traffic Stop BEAVERCREEK TWP 03/18/2018 01:52:22 2018-00007714 Traffic Stop BEAVERCREEK TWP 03/20/2018 09:03:26 2018-00007897 Traffic Stop BEAVERCREEK TWP 03/20/2018 09:59:07 2018-00007903 Traffic Stop BEAVERCREEK TWP 03/20/2018 10:29:47 2018-00007908 Traffic Stop Type Totals: 19 BEAVERCREEK TWP 03/14/2018 20:49:13 2018-00007425 Warrant Type Totals: 1 BEAVERCREEK TWP 03/10/2018 20:09:30 2018-00007086 Weapons / Shots Fired Type Totals: 1 BEAVERCREEK TWP 03/08/2018 18:27:50 2018-00006895 Welfare Check BEAVERCREEK TWP 03/12/2018 16:44:04 2018-00007234 Welfare Check BEAVERCREEK TWP 03/13/2018 14:16:04 2018-00007295 Welfare Check BEAVERCREEK TWP 03/16/2018 17:21:35 2018-00007588 Welfare Check Type Totals: 4
03/26/2018 21 of 48 BEAVERCREEK TOWNSHIP HUMAN RESOURCES DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph: (937) 426-1213 Fax: (937) 306-5150
HUMAN RESOURCES ACTIVITY REPORT March 28, 2018
JOB TASKS:
1. 0 Workers’ Compensation claim for 2018 5 claims filed in 2017
2. Prepare activity report
3. Review bills
4. File documents
5. Work on exposure
6. Schedule Citran appointments/review results
7. Work on multiple off duty injuries
8. Work on union grievances
9. Prepare condictional offers; work on hiring
10. Work on FLSA issue
11. Work on employee sick leave issue
12. Schedule appointments pertaining to hiring
13. Review physicals
14. Assist employee with IRS documentation
15. Work on safety grant
16. Review resume of applicant for Assistant to the FO
17. Compile list of past due invoices
1 03/26/2018 22 of 48 BEAVERCREEK TOWNSHIP HUMAN RESOURCES DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph: (937) 426-1213 Fax: (937) 306-5150
18. Review performance appraisal of Brittany Johns
19. Draft letter to Brittany Johns
20. Finalize SERB report
21. Work with Doug Anspach on multiple issues
22. Assist employee with benefit issues pertaining to military leave
MEETINGS AND OTHER ACTIVITIES:
Meet with the TA on multiple issues Meet with Chief VandenBos on multiple issues Meetings with Jan Schultz on multiple issues Meetings with DC Mercs on multiple township issues Attend Labor Management meeting Attend OSL Training Meeting with Marsh and McLennan on renewal Telephone conferences with Labor Attoreny Meetings with Lieutenant and employee on denial of over time subsequent to a BWC claim Meeting with DC Dorsten on full time hiring Meeting with FF Ferguson on BWC grant Meeting with Brittany Johns on resignation Telephone conferences on polygraph exam results
2 03/26/2018 23 of 48 BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph.: (937) 306-0065 Fax: (937) 427-6574
BI-WEEKLY REPORT
FOR THE TRUSTEES MEETING OF MONDAY, MARCH 26, 2018
ACTIVITY FROM THU, March 08, 2018 THROUGH WED, MARCH 21, 2018
PERMITS: Six new single-family dwelling permits were issued in this period. The other Zoning actions taken were: three deck permits and one temporary tent permit (two tents). No Parks Permits were issued.
The following chart compares numbers of Zoning Permits issued for the last eight years. Totals through 2017 are year-end totals. 2018 totals are through 03/21/18. New house permits, and total Zoning permits are both at about the same numbers as last year at this time. The revenue line is the amount generated by Zoning Department fees during the calendar year.
Permits 2010 2011 2012 2013 2014 2015 2016 2017 2018 Single family dwellings 62 37 47 26 61 96 101 142 33 Driveways 32 22 32 27 57 94 95 139 32 Additions 4 9 1 3 10 5 7 9 3 Fences 16 19 14 20 22 13 17 34 3 Pools (including fence) 2 4 8 11 5 7 4 12 Signs 6 7 7 4 9 7 3 9 1 Rights of Way 3 0 7 1 2 3 4 12 2 Accessory Decks & Covered Patio 14 16 26 15 8 14 22 26 5 Accessory Structures 13 13 14 14 13 15 27 24 1 Commercial Structures 1 0 7 2 0 0 0 3 Commercial Addition 2 0 2 1 1 2 3 2 Commercial Accessory Structures 1 0 1 2 5 2 4 3 Commercial Parking Lots 1 Temporary Tents Permits 13 13 13 13 14 12 15 11 1 Exemption Certificate 0 1 2 3 2 6 2 3 1 Use Compliance Certificates 1 2 1 1 1 3 4 1 1 Cell Tower Co-location 0 0 0 0 2 0 1 1 Temporary Use Permits (Real Estate Sales) 0 0 0 0 2 0 0 1 Political Signs 1 5 2 19 4 7 6 14 2 Parks Permits 0 0 0 0 0 18 95 132 2 Total 171 148 184 162 218 304 410 575 91 Zoning Revenue 14,274.80$ 24,094.65$ 15,843.80$ 11,735.00$ 15,910.00$ 29,380.00$ 42,114.55$ 54,450.00$ $12,895.00
PENDING: Preliminary plans for two sections of Scarborough are being revised now. Construction is proceeding on the new Kia dealership. Review of River Reserve Section 2 Construction Plans is under way. We have a Specific Site Plan application for Maxwell Place; Trustee Special Zoning Meeting on 03/26/18. A variance application is expected this week (April 18 hearing date).
03/26/2018 24 of 48 1 BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph.: (937) 306-0065 Fax: (937) 427-6574
REVENUE PROJECTIONS
The following chart shows estimated additional Township revenue, by fund, generated by new home construction in the B03 tax district. Totals through 2017 are year-end totals, based on 2014 tax rates, and based on an estimated average NEW HOME property value of $350,000. Data for 2018 is through 03/21/18 and based on 2017 tax rates. Note: The lag time between construction of a new home and assessment at full property value can be up to two years, e.g. property tax revenue generated by 2018 construction activity will first be disbursed in 2020.
BEAVERCREEK TOWNSHIP
Township Levy 20102011201220132014201520162017 2018 General $ 3,736.25 $ 2,327.50 $ 2,878.75 $ 1,592.50 $ 3,675.00 $ 5,880.00 $ 6,186.25 $ 8,697.50 $ 2,021.25 Road $ 23,790.06 $ 14,820.04 $ 18,330.05 $ 10,140.03 $ 23,400.06 $ 37,440.10 $ 39,390.11 $ 59,730.92 $ 13,881.13 Fire $ 35,818.75 $ 22,313.32 $ 27,598.05 $ 15,267.01 $ 35,231.56 $ 56,370.49 $ 59,306.45 $ 78,289.22 $ 18,193.97 Police $ 6,622.76 $ 4,125.65 $ 5,102.78 $ 2,822.81 $ 6,514.19 $ 10,422.70 $ 10,965.55 $ 29,061.20 $ 6,753.66
Total$ 69,967.82 $ 43,586.51 $ 53,909.63 $ 29,822.35 $ 68,820.81 $ 110,113.29 $ 115,848.36 $ 175,778.84 $ 40,850.01 The chart below is simply a graphic representation of the above spread sheet.
03/26/2018 25 of 48 2 BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph.: (937) 306-0065 Fax: (937) 427-6574
REVENUE PROJECTIONS
The following chart shows estimated additional Beavercreek City Schools property tax revenue, by fund, generated by new home construction in the B03 tax district of Beavercreek Township. Totals through 2017 are year-end totals, based on 2014 tax rates, and based on an estimated average new home property value of $350,000. Data for 2018 are through 03/21/18 and based on 2017 tax rates. Note: The lag time between construction of a new home and assessment at full property value can be up to two years, e.g. property tax revenue generated by 2018 construction activity will be first disbursed in 2020.
BEAVERCREEK CITY SCHOOLS
School Levy 20102011201220132014201520162017 2018 General $ 154,091.23 $ 91,957.67 $ 116,811.10 $ 64,618.90 $ 151,605.89 $ 238,592.88 $ 251,019.59 $ 352,918.63 $ 82,016.30 Bond $ 34,937.00 $ 20,849.50 $ 26,484.50 $ 14,651.00 $ 34,373.50 $ 54,096.00 $ 56,913.50 $ 80,017.00 $ 18,595.50 Emergency $ 118,482.00 $ 70,707.00 $ 89,817.00 $ 49,686.00 $ 116,571.00 $ 183,456.00 $ 193,011.00 $ 271,362.00 $ 63,063.00 Permanent Improvement11,032.70$ $ 6,584.03 $ 8,363.50 $ 4,626.62 $ 10,854.76 $ 17,082.89 $ 17,972.63 $ 25,268.45 $ 5,872.24
Total$ 318,542.94 $ 190,098.20 $ 241,476.10 $ 133,582.52 $ 313,405.15 $ 493,227.77 $ 518,916.72 $ 729,566.08 $ 169,547.05
The following chart is simply a graphic representation of the data in the spread sheet above.
03/26/2018 26 of 48 3 BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph.: (937) 306-0065 Fax: (937) 427-6574
BUILD-OUT DATA
The following chart shows build-out percentages and remaining shovel-ready home sites, by subdivision. This chart is a work-in-progress – we will continually update it according to available data, and will perform field checks as time allows.
PUD # Homes Approved Completed % Completed Shovel Ready Sites Spring Meadows 136 126 93% 10 Spring Ridge 132 123 93% 8 The Conservancy 62 59 95% 3 Rolling Meadows 24 23 96% 1 Dorset Downs 37 36 97% 1 Nathaniel's Grove 475 2 0% 24 Wolf Ridge 14 13 93% 1 Stonehill Village Spindletop 156 150 96% 6 Liberty Hill 162 157 97% 5 Claiborne Greens 166 102 61% 13
The Narrows 26 25 96% 1 River West Scarborough 75 14 19% 24 Bexley Hills 89 75 84% 15
River Reserve 244 20 8% 25 Stone Farm Est. 26 25 96% 1 Country Club of the North 311 246 79% 65 Hunters' Pointe 344 344 100% 0 Hickory Hollow Est. 44 44 100% 0 Wood Ridge Est. 63 26 41% 37 Arlington/The Colony 154 142 92% 12 Woodland Hills Estates 46 45 98% 1 Beaver Hills Estates 53 53 100% 0 Windemere 77 77 100% 0 Totals 2916 1927 66% 253
03/26/2018 27 of 48 4 BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph.: (937) 306-0065 Fax: (937) 427-6574
MEETINGS & OTHER ACTIVITIES:
PLANNING & ZONING ADMINISTRATOR
1. Consulted with various stakeholders for the Russ Research Center project. Discussed grant funding projects for the Russ property and the nearby vicinity. 2. Conferred with TA, Sanitary Engineering, Road Supt., GC Administrator, and Design Engineer re: airport area development plans including water/sewer project. 3. Met or conferred with WSU MPA students re: capstone projects. 4. Ongoing physical reorganization of Zoning Department. New filing cabinets delivered, and document purge. 5. Continued work on response to Public Records Request. 6. 03/08 – With TA, attended Greene County Community Improvement Corporation Board meeting. 7. 03/08 – Met with WSU MPA student re: Capstone Project. 8. 03/09 – Met with GC Sanitary Engineering staff and Maxwell Place design engineer re: Valley-Bell Connector/ Airport water line alignment issues. 9. 03/12 – Attended Trustees’ regular meeting. 10. 03/13 – Attended GC Twp. Assoc./GC Engineer’s annual meeting. 11. 03/14 – Met with GC Chief Building Official re: Building Code/Occupancy permit issues. 12. 03/15 – Attended RPCC staff review meeting re: River Reserve Section 2. 13. 03/15 – Attended Trustees Special Meeting re: Accounts Payable issues. 14. 03/19 – With TA, met with Robert Siebenthaler re: BCTwp. expansion plans. 15. 03/20 – Met with staff of Dayton Development Coalition re: Township growth, membership options. 16. 03/20 – Attended OSL PM training. 17. 03/21 – Attended B2BIT/OSL AM training, and OSL PM training.
ZONING INSPECTOR/CODE ENFORCEMENT OFFICER
Note: Zoning Inspector was out for vacation 03/12/18 thru 03/16/18.
1. Issued eight Zoning Permits; six were for single-family dwellings. 2. Preparing report on property with serious code violations. Possible code amendment recommendations. 3. Resumed responsibility for duties of PT Zoning Clerk; replacement hiring process under way. 4. Continued work on Code Enforcement Policy. 5. Met or conferred with and advised several residents/applicants for various Zoning Permits. 6. 03/21 – Attended B2BIT/OSL AM training.
03/26/2018 28 of 48 5 BEAVERCREEK TOWNSHIP INFORMATION TECHNOLOGY DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph: (937) 427-6565 Fax: (937) 426-8780
Budget and Purchasing Policy Section VI #23 Remote Desktop Services License
1.1. Summary description of the purchase 1.1.1. Microsoft Windows Remote Desktop Service License for the Network 1.1.2. Each user and device that connects to a Remote Desktop (RD) Session host needs a client access licenses (CAL Remote Desktop Services (formerly known as Terminal Services). RD accelerates and extends desktop and application deployments to any device, improving remote worker efficiency, while helping to keep critical intellectual property secure and simplify regulatory compliance. Remote Desktop Services enables virtual desktop infrastructure (VDI), session-based desktops, and applications, allowing users to work anywhere.
1.2. Project Necessity: Immediate Need, (Near) Future Need, Want 1.2.1. Immediate Need
1.3. Project Requirement: Legal or standard justification for project (if applicable) 1.3.1. n/a
1.4. Department budget goal number (and project number if applicable). 1.4.1. Page 21 IT Budget: Maintain Virtual Environment (Citrix)
1.5. Additional explanation, history, rationale, etc.… 1.5.1. 250 Remote Desktop Service Licenses for each user, device and remote gateway log-in. 1.5.2. Licenses maybe transferred to new remote environment in 2019
1.6. Quotes 1.6.1. Copy of the quote(s).
1.6.1.1. MNJ $17,802.50 GSA Rate 1.6.1.2. MNJ $6,787.50 Education Rate
1.6.2. Vendor is a sole-source 1.6.3. GSA Schedule
1.7. Specifications 1.7.1.1. n/a
03/26/2018 29 of 48 BEAVERCREEK TOWNSHIP INFORMATION TECHNOLOGY DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph: (937) 427-6565 Fax: (937) 426-8780
1.8. Other Cost Considerations 1.8.1. No recurring cost annually if 2016 Microsoft Windows Remote Desktop is supported 1.8.2. 2016 Microsoft Windows Remote Desktop is the current version
1.9. Appropriate Disposition or Disposal info for the existing item 1.9.1. n/a
1.10. Completed purchase request 1.10.1. Presented at Meeting 1.10.2. Motion 1.10.2.1. I make a motion to approve the following Purchase Request to MNJ Technologies for 250 Microsoft Windows Remote Desktop Licenses in the amount of $6,787.50 and to authorize the Township Administrator to sign for the Board.
03/26/2018 30 of 48 03/26/2018 31 of 48 03/26/2018 32 of 48 Management Summary
Prepared For: Beavercreek Township Created On: 03/22/2018 Period :02/23/2018 - 03/22/2018 Network Health Company Details Contact: Alex Zaharieff Account Manager: Chris Newlen Total Windows Servers: 19 76% Total Windows Workstations: 47 Total Servers: 19 Total Workstations: 47
Server Disk Space Total Managed Machines: 66 Service Request Statistics Escalated Items:
Server Offline Alerts: 0 Server Disk Space Low: 8 Failed Backup Jobs: 226 Total Closed Helpdesk Tickets: 421 Non-Escalated Items: Total Notifications: 126 Successful Backup Jobs: 80 Business Continuity Indicators Network Uptime: Server Availability: 100% Threats Removed: Viruses on Computers Removed: 1 Windows Patches Installed 12114 Resources Utilization: Average CPU Utilization: 4% Average Memory Utilization: 30% Automated Systems Run: Disk Cleanups 128 Disk Defragmentations: 4
Confidential 03/26/2018 Page33 of 1 of48 2 Thu 03/22/2018 5:23PM UTC-04 Management Summary
Prepared For: Beavercreek Township Created On: 03/22/2018 Period :02/23/2018 - 03/22/2018
Confidential 03/26/2018 Page34 of 2 of48 2 Thu 03/22/2018 5:23PM UTC-04 Biweekly Activity Report
2017 Tickets 2018 Tickets
138
116
86 85 79 75 66
48 42
25 22
2 1 4 2
January February March April May June July August September October November December
Month 2017 Tickets 2018 Tickets January 2 79 February 1 66 March 4 42 April 2 May 25 June 22 July 48 August 75 September 138 October 86 November 116 December 85 Total 604 187 Open Tickets 32 45
03/26/2018 35 of 48 03/26/2018 36 of 48 03/26/2018 37 of 48 03/26/2018 38 of 48 To: Alex Zaharieff, Township Administrator From: David VandenBos, Fire Chief Date: 2018-03-26 Re: Fire Department Agenda Items
1 Request for Budgeted Purchase of Replacement Fire Gear 2 Request for Budgeted Purchase of Priority Dispatch Annual Service Agreement 3 Notice of Increased Cost of Approved Trailer Modifications 4 Biweekly Activity Report
1 Request for Budgeted Purchase of Replacement Fire Gear 1.1 Description: This request is to purchase twenty (20) sets of fire turnout gear from Phoenix Safety Outfitters at a total cost of $52,000.00
1.2 Need: This request is to fill an identified need 1.3 Requirements: This request meets the requirements of OAC 4123:1-21-02, Personal Protective Clothing and Equipment for Structural Firefighting. It also complies with NFPA 1971: Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting and NFPA 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Firefighting and Proximity Firefighting.
1.4 Budget Reference: Cost Center/Program Area: Fire Gear (5712) Object Code: Capital Equipment (740) 2018 Budget: Goal 5712.2 (p. 80) 1.5 Explanation: By the end of this fiscal year, 20 sets of existing turnout gear will reach their mandated 10-year end of life, per NFPA. This gear will need to be replaced because each member (except chief officers) is issued two sets of turnout gear, one primary and one backup. These two sets are used because firefighters may change their gear up to 3 times a month for decontamination following fires, training, extrications, or incidents where they come into contact with hazardous (including bio-hazard) materials. Generally, gear is issued to firefighters every 5 years, with the newer set becoming the primary and the older set becoming the backup.
1.6 Purchasing Quotes: Phoenix Safety Outfitters ...... $52,000.00 Sole Source: n/a State Term Schedule: 800486 1.7 Specifications: Specifications: on file Legal Approval: on file
03/26/2018 39 of 48 1.8 Other Cost Considerations: Term: 10 years Alternate Delivery: n/a Recurring Costs: Each set of turnout gear will become part of the fire gear service agreement starting in 2019 and is subject to maintenance and repair costs as needed. Required testing could cost up to $1500 per set, over its 10-year life cycle. It is also anticipated that in 2019 there will be a request for up to 35 sets of gear replacement due to a large purchase of gear in 2009.
1.9 Disposal: Gear that is end-of-life, but otherwise serviceable, will be decommissioned and marked for use by members of the Explorer program, in training and non-hazardous work areas. All other gear will be disposed of in accordance with NFPA standards and Township policy and practice.
1.10 Purchase Requests:
Purchase Requests: I make a motion to approve purchase request ...... 009229 to ...... Phoenix Safety Outfitters for ...... 20 sets of fire turnout gear in the amount of ...... $52,000.00 and to authorize the Township Administrator to sign for the Board.Request for Budgeted Purchase of Priority Dispatch Annual Service Agreement
2.1 Description: This request is to purchase an annual service agreement renewal with Priority Dispatch at a total cost of $3,600.00
2.2 Need: This request is an immediate need 2.3 Requirements: This request is required to maintain current emergency dispatch protocol and technical support. Priority Dispatch is a fire department requirement for dispatching services, in partial fulfillment of the 2014 Township Performance Audit Recommendation #30. Maintaining current protocols is one of the required elements to be eligible for International Academy of Emergency Dispatching (IAED) accreditation for the dispatch center. Accreditation is a long-term goal for the emergency dispatching process.
2.4 Budget Reference: Cost Center/Program Area: Dispatch (5350) Object Code: Contracted Services (360) 2018 Budget: Budgeted item (p. 53) 2.5 Explanation: This is the annual service agreement for the maintenance for the Pro QA software. The software covered by this agreement include emergency medical dispatching (EMD), emergency fire dispatching (EFD) and Aqua, the quality control software. The agreement covers protocol updates, technical support and training. In the past the cost has been under $2,500 and has not come before the Board. The addition of EFD in 2017 has raised the cost of the service agreement over $2,500, requiring Board approval. The initial purchase of EMD and Aqua in 2012, resolution
03/26/2018 40 of 48 2012-299, started the service agreements with Priority Dispatch. The initial service agreement for EFD was included in the purchase of the software for 2017, resolution 2017-054. We will be attempting to get future agreements on a three-year cycle.
2.6 Purchasing Quotes: Priority Dispatch ...... $3,600.00 Sole Source: Yes State Term Schedule: N/A 2.7 Specifications: Specifications: N/A Legal Approval: N/A 2.8 Other Cost Considerations: Term: One year Alternate Delivery: N/A Recurring Costs: Annual 2.9 Disposal: N/A 2.10 Purchase Requests:
I make a motion to approve purchase request ...... 9298 to ...... Priority Dispatch for ...... the annual Pro QA service agreement in the amount of ...... $3,600.00 and to authorize the Township Administrator to sign for the Board.
3 Notice of Increased Cost of Approved Trailer Modifications At the Board’s meeting on 2017-12-11, the Trustees approved the purchase of a boat, motor, and trailer for the fire department’s water rescue program. In the Agenda Packet, pages 48-50 listed the rational for our request to purchase a boat, motor, and a new trailer that would also carry the Kubota. It was noted in the explanation:
“The Township Maintenance Department will perform modifications to the trailer by adding racks and brackets necessary to haul the boat along with the ATV. The Township Maintenance Department has estimated a cost of $500 for fabrication material which will be charged to the fire department’s apparatus cost center at the time of modification through the maintenance department.”
The actual, completed fabrication material cost totaled $1,010.77. The initial $500 estimate, provided by maintenance was based on a basic rack design. However, once fabrication began, and all the components were on hand, the project was more complicated than originally estimated. For example a roller was added to aid and protect the boat while loading and unloading and the cart for the motor needed to be much more substantial than the original design.
03/26/2018 41 of 48 4 Biweekly Activity Report 4.1 Biweekly Activity Summary Incident Activity
Biweekly Calls for Service Activity Report: Incorporated and Unincorporated
#REF!
Call for Service TypeHistory | TrendInc | Uninc 10-Year over YearYTD | Projected
0 50 100 150 200 250 3: Medical l p 156 25 77% 4,3321,038 +11% 7: False Alarm l p 8 2 4% 422 94 -5% 3: Crash p 8 2 4% 375 80 +5% 6: Good Intent l p 13 2 6% 388 78 -7% 5: Service l p 10 1 5% 231 70 +43% 4: Hazard l p 2 0 1% 115 30 +25% 1: Fire l p 1 3 2% 97 25 +17% 2: Explosion l w 0 0 0% 6 1 +9% 8: Severe Weather l w 0 0 0% 2 - -100% 9: Special l q 1 0 0% 8 1 -56% Total q 199 35 85% 15% 5,976 1,417 +9%
03/26/2018 42 of 48 There have been 1,417 incidents this year, which is +10% from this time last year 6000
5000
4000
3000
2000 1417 1000 +15% +10%
-15% J F M A M J J A S O N D
The past two weeks were 00% slower than average, with 6 hours slower than 99%, and 0 hours busier than 99% of the year.
30 1%: 27 5%: 24 20 50%: 17 10 95%: 11 99%: 08 0 W T F S S M T W T F S S M T
03/26/2018 43 of 48 Total Patient and Overdose Count with 90th Percentiles (by biweekly period) In the past two weeks, there have been 9 suspected overdoses, requiring 0 doses of Narcan. patients overdose 200 197
150
100
50
9 0 -5 -4 -3 -2 -1 0 Years
Overdose and Suspected Opioid Percent with 90th Percentiles (by biweekly period) overdose 10% opioid
5% 5.3%
1.4% 0% -5 -4 -3 -2 -1 0 Years
Suspected Overdose Incidents YTD comparisons Overdose incidents are DOWN 38% from last YTD. There have been 0 fatalities due to suspected overdoses this year. 2016:227 200
150 2013:135 20152014:126119 100
50 2018:48
0 J F M A M J J A S O N D
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03/26/2018 45 of 48 Public Outreach Activity:
station Activity Type Count Hours 61 Pub Ed - Station Tour 1 1.0 Public Education (Field) - Kroger 1 0.5 Public Education (In-house) 1 1.0 61 Total 3 2.5 62 Car Seat Inspection 1 0.5 62 Total 1 0.5 63 Civilian Ride-along 2 18.0 63 Total 2 18.0 64 Pub Ed - Kroger 1 0.5 Public Education (Field) - Kroger 2 1.0 64 Total 3 1.5 65 Pub Ed -- Kroger 1 0.5 65 Total 1 0.5 Grand Total 10 23.0 Training Activity
Biweekly Training Activity Report
#REF!
0 250 500 750 1,000 Training Type Biweekly History | Trend | Current 10-Year over Year History YTD Firefighting q 664 79.0% 2,642 969 EMS q 78 9.2% 2,797 605 Rescue p 6 0.7% 1,497 249 Driver/Operator p 0 0.0% 1,645 567 Officers q 58 6.9% 911 200 Daily Drills q 3 0.4% 209 27 NIMS p 31 3.7% 56 243 Haz-Mat q 0 0.0% 650 1 Fire Prevention p 1 0.1% 849 Instructors p 0 0.0% 189 Dispatch p 0 0.0% 213 14 Total q 840 100.0% 10,721 2,891
Out of Service Apparatus and Equipment
inv_id unit Scheduled Unscheduled Grand Total 000012 ENG62 2 2 007167 OOS 24 24 Grand Total 24 2 26
03/26/2018 46 of 48 FIRE GEAR
03/26/2018 47 of 48 PRIORITY DISPATCH
03/26/2018 48 of 48