Rock Valley College Board of Trustees Community College District No. 511 3301 N. Mulford Road, Rockford, IL 61114 Educational Resource Center, Performing Arts Room, Room 0214 Regular Board Meeting 5:15 p.m. February 27, 2018 AGENDA - AMENDED A. Call to Order B. Roll Call C. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2) of the Illinois Open Meetings Act. D. Reconvene Open Meeting E. Possible Action Items as a Result of Closed Session F. Communications and Petitions (Public Comment) G. Recognition of Visitors H. General Presentations I. Approval of Minutes 1. January 6, 2018 Special meeting (Retreat) 2. January 8, 2018 Committee of the Whole meeting 3. January 23, 2018 Regular meeting J. Action Items 1. Approve Travel Reimbursement – Exceed Maximum Amount (BR 7481) 2. Claims Sheet #748 (BR 7482) (Check Register-January) 3. Purchase Report #725 (BR 7483) a. Purchase Report #725-A – FY18 Purchases b. Purchase Report #725-B – FY18 Capital Purchase 4. Personnel Report #723 (BR 7484) 5. First Reading: Approve Revised Board Policy 3:10.020, 4:10.020: Prohibition of Sexual Discrimination, Harassment and Misconduct (BR 7485) 6. First Reading: Approve Revised Board Policy 5:10.130: Reimbursement of Travel, Meal and Lodging Expenses (BR 7486) 7. Approve Running Start Agreement – Belvidere District 100 (BR 7487) 8. Approve ESP, PSA and Administrator Compensation Adjustment (BR 7488) 9. Approval of Memorandum of Agreement with Support Staff Association Rock Valley College Board of Trustees February 27, 2018 Page 1 of 2 Other Business 10. New Business 11. Unfinished Business K. Updates / Reports 1. President’s Update 2. Leadership Team Updates 3. Trustee Comments 4. Student Trustee Report 5. ICCTA Report 6. RVC Foundation Liaison Report 7. Freedom of Information Act (FOIA) Report L. Adjourn to Closed Session to discuss 1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees per Section 2 (c) (1); and/or 2) Collective negotiating matters per Section 2 (c) (2); of the Illinois Open Meetings Act. M. Reconvene Open Session N. Possible Action Items as a Result of Closed Session O. Date of Next Regular Meeting: March 27, 2018, Educational Resource Center, Room 0214, known as the Performing Arts Room (lower level) P. Adjourn Patrick Murphy, Board Chair Rock Valley College Board of Trustees February 27, 2018 Page 2 of 2 MEMORANDUM OFAGREEMENT THjS MEMORANDUM OF AGREEMENT (the "MOA") is entered into this „ day of February, 2018, between the Board of Trustees of Rock Valley College District No. 511 (the "Board" or the "College") and the Rock Valley College Support Staff Association (the "SSA"). The parties voluntarily agree to completely settle and resolve all claims that the SSA may have against the College, arising out of, and related to the grievance filed by the SSA on June 5, 2017, on the issue of annual salary increases to part-time SSA employees (hereinafter referred to as the "part-time annual salary increases grievance"). WITNESSETH WHEREAS, the SSA is the exclusive bargaining agent of certified part-time Educational Support Personnel (ESP) at the College; WHEREAS, the SSA and the College are parties to a collective bargaining agreement (the "CBA") which was implemented by the College over impasse on February 28, 2017; WHEREAS, Article VI, Section 6.1 ("Wages") and Appendix A ("2016-2021 Salary") provide the terms and conditions of annual salary increases to full-time SSA employees; WHEREAS, in Year 1 of the CBA (i.e "Date of Settlement - June 30, 2018"), the College granted a salary increase to part-time SSA employees based on a prorated amount equal to 62.5% of the salary increase to full-time SSA employees reflected in Appendix A; WHEREAS, disputes exist between the parties as to the rate and manner in which annual salary increases to part-time SSA employees shall be applied; WHEREAS, the College denies that it has violated any article of the parties' CBA; and WHEREAS, the parties want to avoid further controversy and the costs of arbitration1; NOW, THEREFORE the SSA and the College agree to the following grievance settlement terms: Salary Increases The SSA shall not bear the cost of the Arbitrator's cancellation fee. 1 The College will grant an annual salary increase to part-time SSA employees, for the remainder of the CBA term ending June 30, 2021. The annual part-time SSA employee increase will consist of a prorated amount equal to 70% of the annual salary increase given to full-time SSA employees. The annual salary increase shall be effective July 1, 2018 and will continue in each remaining year of the CBA term ending June 30, 2021. The pro-rated annual increase will be applied to each part-time SSA employee's hourly rate, and will remain in effect for the same periods of duration as specified in Appendix A. The College will not award any back pay to part-time SSA employees relative to the salary increase already applied to Year 1 of the CBA (i.e., no additional increase will be granted through June 30, 2018). Grievance Withdrawal Upon its execution of this agreement, the SSA agrees to withdraw and not further appeal the part-time annual salary increases grievance filed on June 5, 2017, on the issue of annual salary increases to part-time SSA employees. Waiver and Release of Claims The SSA agrees to release and forever discharge the College, its agents, attorneys, employees, officers, representatives, insurers, assigns and successors in their official and individual capacity, from all lawsuits, claims, demands, charges, damages, fees, costs and causes of action, known or unknown, arising out of this grievance, that the SSA has or might have as of the time of execution of this Agreement. Non-Admission This Agreement is solely entered into for the purpose of settling the part-time annual salary increases grievance, and shall not be construed as an admission by the College of any violation of the parties' CBA. 5. Non-Precedential Agreement The SSA and the College agree that this Agreement and its terms are entirely non-precedential and will not constitute binding precedent for the College in any past or future matter, including successor contract negotiations between the parties. 6. Effect of Agreement This Agreement applies specifically to the part-time annual salary increases grievance filed on June 5, 2017. This Agreement does not modify, amend, or otherwise affect Article VI, Section 6.1, Appendix A, or any other provision of the parties' CBA. IN WITNESS WHEREOF, the SSA and the College have caused this Agreement to be executed by the signatures of their authorized representatives as set forth below. 2 Rock Valley College Support Staff Board of Trustees of Rock Valley Association, 1FT-AFT/AFL-CIO College District No. 511 /• By: \ By: 'esident Board Chairman Date: 2018 Date: 2018 3 Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114 Board of Trustees Special Meeting – Retreat January 6, 2018 The special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 1308 of the Woodward Technology Center on the main campus on Saturday, January 6, 2018 at 8:03 a.m. Board Chair Patrick Murphy called the meeting to order. Due to the absence of Board Secretary Michael Dunn, Jr., Trustee Jennifer Ray was named secretary pro tem for the meeting. Roll Call The following trustees were present: Mr. Patrick Murphy Ms. Lynn Kearney Mr. Jennifer Ray Mr. Paul Gorski Mr. John Nelson The following trustees were absent: Mr. Michael Dunn, Jr., Mr. Bob Trojan, and Student Trustee Devin Saunders Also in attendance: Dr. Doug Jensen, President; Ms. Beth Young, Vice President of Finance and Chief Financial Officer; Ms. Susan Busenbark, Vice President of Academic and Student Affairs and Chief Academic Officer; Mr. Jim Ryan, Vice President and Chief Operations Officer; Ms. Florence Haley, Vice President of Human Resources; Dr. Lisa Mehlig, Vice President of Academic Affairs; Ms. Heather Snider, Interim Vice President of Institutional Research and Effectiveness; Dr. Howard Spearman, Vice President of Student Services; Mr. Dave Costello, Executive Director of Communications and Marketing; Ms. Ann Kerwitz, Assistant to the President; Attorney Matt Gardner, Robbins Schwartz. Communications and Petitions No communications or petitions were presented. General Presentation Review College Operating Revenue and Expenses – SWOT Analysis and Future Direction Dr. Doug Jensen provided an overview of the presentation, indicating that he and the leadership team will answer questions as they arise, rather than waiting until the end. RVC Board of Trustees Special Meeting (Retreat) – Minutes of January 6, 2018 Page 1 of 5 Mission, Vision, and Core Values Using a PowerPoint presentation, Dr. Jensen reviewed the Mission, Vision, and Core Values of the College, then introduced Ms. Heather Snider, interim vice president of institutional effectiveness, and Dr. Lisa Mehlig, vice president of academic affairs, who explained Unit Cost, Sections and Fill Rates. Unit Cost, Sections and Fill Rates Summary: Due to the uncertainty of state funding, the College is controlling the number of sections offered to manage fill rates in order to positively impact unit cost. See Appendix for the three-year unit cost analysis, “FY15-FY17 Cost to Revenue Comparison.” Enrollment Dr. Howard Spearman, vice president of student services, reviewed the Enrollment section, including credit hour enrollment by category and by percent, by comparison with eight other community colleges, population by county, enrollment by region, and enrollment by Rockford zip code. Summary: 1) While credit hour enrollment has decreased, the ratio between LAS (Liberal Arts and Sciences) and CTE (Career and Technical Education) credits has remained relatively constant.