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Home , Abbots Worthy, Abbotts Barton, Hollywater, Neatham

NON EXEMPT

EAST DISTRICT COUNCIL AND CITY COUNCIL

EHDC & WCC Joint Environmental Services 13 October 2014 Committee

2014 Leafing Programme

Client Team Manager

FOR DECISION

Portfolios:

DEPUTY LEADER AND COMMERCIAL CONTRACTS (EHDC) – CLLR RICHARD MILLARD

ENERGY & ENVIRONMENT (EHDC) – CLLR MELISSA MAYNARD

ENVIRONMENT, HEALTH AND WELLBEING (WCC) – CLLR JAN WARWICK

Key Decision: No

1.0 Purpose of Report

1.1 To advise the JESC of the arrangements for the 2014 Leafing Programme. This year’s programme takes into account the lessons learnt from the 3 previous programmes including updating of the priority roads listing.

2.0 Recommendation

2.1 That the Committee

(a) Note the arrangements for the 2014 Leafing Programme (b) Approve the actions listed in paragraphs 3.6 and 3.7 for the communication and management of leaf clearance requests. (c) Consider whether it wishes to establish a leaf clearance hit squad as described in paragraph 3.8 of this report and submit a provisional growth item for the 2015/16 budget.

3. Leaf Clearance Programme

3.1 2014 will be the fourth year for the leaf clearance programme. The previous 3 years have been a challenge with initial poor contractor performance and then thorough revision of the priority roads list.

3.2 Following a difficult leafing season in 2012 a revised programme across both districts was operated in the Autumn of 2013. The list of roads covered by this programme had been updated from the previous season in order to address the concerns of councillors and residents, as well as other officers and is shown at Appendix 1.

3.2 The priority roads are those areas deemed to require special attention because of the degree of leaf fall and high profile nature. All areas do receive cleansing but this will be as part of routine street sweeping in line with the contract requirements.

3.3 The programme last year was carried out in a much more organised fashion than previously last year and additional and more appropriate equipment was utilised to carry out the work. In addition the returns supplied by the contractor were more accurate and timely enabling clearer analysis of the work carried out.

3.4 During the Spring of 2014 the Priority Leafing List was once again reviewed by the Contract Monitoring Officers (CMOs) based on the previous programme. Additions were made where necessary to capture specific roads that were cause for regular justified complaints.

3.5 In addition the CMOs removed any remaining roads that did not require leafing either because trees had been removed or roads were incorrectly identified previously. Most of these had been removed before the 2013 programme started. A total of 5 roads or paths were added for WCC and 11 roads or pavements were added for EHDC with 1 removed. It is now hoped that the list is complete based on the experiences to date. The revised Priority leafing list has been converted into a work programme with work commencing in both districts on the 20 th October.

3.6 This information will be used for contract monitoring purposes and within the Customer Service Centre. The appropriate version will also be sent to WCC and EHDC councillors who often receive queries regarding leaf fall which can often be unpredictable because of weather conditions. This presents significant operational difficulties when councillors press for speedy clearance of areas when they receive complaints. However, it is important to stick to the programme otherwise resources will be redirected in a haphazard manner which will impact upon the overall programme.

3.7 The information sent to councillors will therefore reiterate that whilst ad hoc requests will be investigated by CMOs clearance works will only be undertaken where there is significant danger. Otherwise areas will receive routine cleansing during the next scheduled visit as part of the street cleaning programme. This may require the JCT staff to take a tough line where required.

3.8 As the leaf fall and the programme are often the subject of complaints and dissatisfaction one future option that might be worthy of consideration is the provision of a Leaf Hit Squad either through the Landscape Group or internal streetcare/opptech services over the leafing season which could be deployed to problem areas as required without impacting upon the overall programme. The cost of providing such a service would be approximately £15,000. It is suggested that the need for such a service is closely monitored during the 2014/15 leafing season and JESC is asked to consider whether they wish to include this as a provisional growth item when setting the 2015/16 budget.

3.9 The leafing programme will be incorporated within the JCT Contract Monitoring Plan and this year a trial will be run using one of the CMOs to act in a lead role to coordinate the responses from TLG, including identifying the resources allocated (both crew and machinery) and checking daily returns. This is part of a wider plan to replicate such an arrangements for other areas of the contract including grass cutting, public conveniences, shrub maintenance, hedges etc.

3.10 On completion of the programme a review will be carried out based on performance of the contractor and any requests or issues raised by the public or members including additional priority roads. This process will become part of the annual performance monitoring cycle of the JCT.

4.0 Implications

4.1 Resources: There are no specific additional resource requirements from the 2014 leafing programme. The changes described in paragraph 3.5 have resulted in minor budget changes as described below.

EHDC

Additional roads £481 Savings from roads deleted -£143 Net Cost £338

WCC Additional Roads £133.

4.2 The resources consequences of the Leafing Hit Squad are shown in paragraph 3.8 and these would have to be considered as part of the 2015/16 budget setting process and if required referred to the respective Cabinets for decision.

4.3 Legal: There are no legal implications from this report.

4.4 Strategy: Adequate performance of the leafing programme makes a significant contribution towards meetings the aims of public service excellence.

4.5 Risks: There are no immediate risks from these proposals but poor performance can result in reputational damage.

4.6 Communications: The improved communication processes described in this report should help to clarify how the leafing programme operates and mange an element of customer expectation during this unpredictable leaf fall period.

Appendices

1. Leafing priority roads list

Agreed and signed off by:

Legal Services Executive Head of Governance & Logistics Executive Head (E&NQ): 30 September 2014 Portfolio Holder

Contact Officer: Rob Heathcock Job Title: Joint Client Team Manager Telephone: 01730 234283 E-Mail: [email protected] Appendix 1

List of Roads Requiring Autumn Leaf Clearance

WCC

Parish/Area Road Metres B3037 footways 549 / Hyde Abbey Hill Road 50 Abbotts Barton / Hyde Denham Close 200

Abbotts Barton / Hyde Park Road 802

Abbotts Barton / Hyde Courtney Road (part) 515 Abbotts Barton / Hyde Saxon Road 248 Abbotts Barton / Hyde Monks Road 143 Abbotts Barton / Hyde Worthy Road (incl. cycle path to ) 1064 Abbotts Barton / Hyde Coney Green (footpath to Worthy Road) 289 Abbotts Barton / Hyde Austen Close (footpath to Worthy Road) 71 Alresford Dorian Grove Alresford New Farm Road & Grange Road Area 965 Footpath from Church to Sun Lane (Bridge to Appledown Alresford 281 Close) Silverwood Close to Road – pathways to Badger Farm school Path leading to the underpass at Meadow Way– pathways Badger Farm to school Bishops Waltham Free Street 592 Brickmakers Road area & Church Lane service Road 414 Colden Common Church Lane Service Road 206 Colden Common Upper Moors Road,Footpath by school 347 Calcot Lane 650 (by school) Bere Road 700 Exton Footways on A32 from cross roads to Post Office 408 Fulflood & Teg Down Brassey Road 238 Fulflood & Teg Down Cheriton Road 686 Fulflood & Teg Down Chilbolton Avenue 1320 Fulflood & Teg Down Clifton Hill 178 Fulflood & Teg Down Dean Lane 838 Fulflood & Teg Down Elm Road 166 Fulflood & Teg Down Fordington Avenue 334 Fulflood & Teg Down Hatherley Road 473 Fulflood & Teg Down Hampton Lane 284 Fulflood & Teg Down Owens Road 172 Fulflood & Teg Down Sarum Road 307 Fulflood & Teg Down Sarum View 240 Fulflood & Teg Down Stockbridge Road 2112 Fulflood & Teg Down West End Terrace 206 Stockbridge Road (Area around Railings on Fulflood & Teg Down 2376 Pedestrian Footway opposite Woodpecker Drive Fulflood & Teg Down Woodpecker Drive 66 Highcliffe East Hill 100 Highcliffe Road 393 Highcliffe Fivefields Road 473 Highcliffe Quarry Road 814 Highcliffe Wharf Hill 206 Main Road (A3090) - Between Poles Lane and Pelican 342 Court Itchen Stoke Water Lane 348 Kings Worthy Church Lane and junctions off 308 Kings Worthy Harwood Place 88 Kings Worthy Road 1277 Kings Worthy Pound Road 264 Olivers Battery Olivers Battery Road North 535 Orams Arbour St Paul’s Hill 334 Orams Arbour Clifton Terrace 229 Orams Arbour Clifton Hill 178 Orams Arbour Clifton Road 477 Otterbourne Hill including cycle lane 580 Otterbourne Poles Lane – roundabout to flyover 325 St Cross Barnes Close 162 St Cross Beaufort Road 165 St Cross Christchurch Road 1141 St Cross Christchurch Gardens 66 St Cross Compton Road 162 St Cross Culver Road 256 St Cross Edgar Road (from Beaufort Road to St James Lane) 255 St Cross Grafton Road 106 St Cross Mead Road (plus footway area to pedestrian bridge) 221 St Cross Ranelagh Road (Christchurch Rd to Railway Bridge) 80 St Cross Romans Road 261 St Cross St. Cross Road 1319 St Cross St James Villas 163 St Cross St James Terrace 262

St Cross St Michaels Road 167 Path next to Skoda garage between St Cross Road to St Cross 123 Kingsgate Road St Cross Garnier Rd. (Layby and footway within 30 m. p.h. zone) 1269 St Cross Kingsgate Rd. (St Cross Road to Romans Road) 685 St Cross Norman Rd. 174 St Cross Lansdowne Avenue 178 St Cross Whiteshute Lane 229 St Cross Mead Rd. 221 St Cross Hubert Rd. 206 St.Cross Rd. footway on west side from Grange Rd. to St Cross 420 Opp. Fish & Chip Shop St Cross St.James Lane (plus footpath step alongside Cemetery) 741 St Cross Sparkford Rd. 538 St Cross Sparkford Close 172 St Cross Sleepers Delle Gardens (Entrance only) 20 St Cross Wentworth Grange (Junction with Airlie Road) 187 St Cross College Walk 293 St Cross College Street 266 Stanmore Airlie Road 229 Stanmore Cromwell Road (Airlie Corner to The Valley) 486 Stanmore Kilham Lane (Romsey Rd to Westfield Drive (W)) 397 Stanmore Romsey Road 1100 Stanmore The Valley (plus footpaths to Battery Hill) 581 Stanmore Drayton Street 329 Waltham Chase Solomans Lane footway to School 1115 Weeke Bereweeke Avenue 972 Weeke Bereweeke Road 743 Weeke Harestock Road 1357 Rewlands Drive – footpath by “The Spinney” to Harestock Weeke 226 Road Weeke Fromond Road above roundabout 323 Weeke Mountbatten Court 188 West Hill Kerrfield 280 Wickham Manor Close – footpath between 23 & 24 26 Winnall Manor Road Winnall (by flats) 593 Winchester City Park Avenue

EHDC

Parish Road Alton Anstey Lane 2018 Alton Archery Rise 80 Alton Ashdell Road (incl. footpaths) 707 Alton Borevere Lane (town end) 100 Alton Butts Road (incl. footpaths) 140 Alton Park Road 1532 Alton Church Street 747 Alton Cranford Drive 558 Alton Crowley Drive 600 Goodyers (inc pavement) Alton From junction with Crowley Drive to number 11 228

Kings View (inc pavement) Alton From Kings View to rear of 10 Goodyers 78

Alton Lincoln Green (incl. footpaths) 338 Alton Lower Mill Lane 227 Alton Paper Mill Lane (footpath) 190 Alton Telegraph Lane () 1324 Alton Willoughby Close 228 Alton Windmill Hill (incl. footpaths) 1635 Alton Winchester Road (Chawton) 1891 Worldham Hill (Marshalls to , main road thro village 797 Alton including junctions) Alton Vaughans (inc. footpaths) 165 High Street (from junction with Kiln Lane to entrance to 165 Village Hall) Clanfield Lane, Roads Hill to White Dirt Lane 1358 Beechanger End 758 Grayshott Crossways Road 830 Headley Road Incl. footpaths & entrance to roads Grayshott Applegarth Farm to Crossroads – Pavement 1 side and road 1626 gulley Headley Road – Crossroads to Marlborough House – Grayshott 129 pavements both sides and gulleys Grayshott Kingswood Firs and Mowatt Road (footpaths) 3045 Grayshott School Road 262 Grayshott Waggoners Estate (2 Entrance roads) 40 Grayshott Whitmore Vale Road 667 Grayshott The Avenue 481 Mill Lane (Junction with Headley Road to Orchard House) Headley 273 Pavement 1 side and gully Birch Road Footpaths (Adjacent to Glayshers Hill, One stop Headley 270 to 117 Birch Road) 77 Headley Kay Crescent (Footpaths around green and entrance)

Furze Hill Road- inc pavements- From 64 to 100 325 Headley

Honeysuckle Lane- inc pavements- From junction of Headley Southview road to junction of Beech Hill 100

Honeysuckle Lane- inc pvements- Junction of Wilsons Road 120 Headley and Linton Road from Rivers vale to Dometo

Stonehill Road- inc pavements- From 53a to 63 Headley 280

Horndean Lane, London Road to Caddlington House 442 Bulls Copse Lane 1540 Horndean Birdlip Close to hammerhead 260 Horndean Catherington Lane – extend pavement to Fiveheads road 87 Mill Chase Road- inc pavements- Road to Forge Lindford and over bridge 80

Liphook Chiltey Lane 1653 Chiltey Estate – Both entrances and Shepherds way Liphook 464 entrance Liphook Haslemere Road 722 Liphook Hewshott Grove (From Entrance) 80 Liphook Hewshott Grove (both entrances) Liphook London Road 2658 Liphook Midhurst Road 1527 Liphook Portsmouth Road 1670 Liphook Longmoor Road 2165 Liphook The Square (into Junction with Longmoor road) 63 Liphook Honeysuckle Lane 566 The Avenue- inc pavements- From 31 The Avenue to Liphook junction of Lark Rise - both sides of the road 121

Hollywater Road/Lynchborough Road – Pavement from & Liphook 144 B3004 to Arundel Close – one side of road only Manor Fields - From telephone box to number 10 Manor Bramshott & Liphook 26 Fields – footpath in front of houses. Liss Hillbrow Road 1857 Liss East Hill Road (Drive?) 328 Liss Yew Tree Place 112 Liss Pine Walk 866 Liss Rotherbank Farm Road 420 Liss Huntsbottom Lane 460 Liss The Ridings 269 Tankerdale lane – cycle path from Hilliers to A3 (single Liss 221 length as single track) Tankerdale lane – From start of A3 Layby down to Steep Liss 241 entrance off Road (single length as single track) Petersfield Bell Hill 1586 Petersfield Durford Road 1330 Grenehurst Way- inc pavements- Junction with College Petersfield Street to number 10 76

Petersfield Heath Road 448 Petersfield Rams Hill 1554 Petersfield The Avenue 545 Petersfield Love Lane 488 Petersfield Tilmore Road 264 Petersfield Corner of Hylton Rd by main junction (Pavement only) 29 Petersfield Woodbury Avenue 1260 Petersfield Town Lane 689 Rowlands Castle Bowes Hill, The Green to Wallsworth Lane 1348 Rowlands Castle Durrants Road 1280 Rowlands Castle Links Lane 2078 The Green (From Hardware store car park to Woodberry Rowlands Castle 142 Lane) Rowlands Castle Woodberry Lane (From The Green to just past The Forge) 680 Rowlands Castle Manor Lodge Road (Manor Road to Redhill Road) 640 Rowledge School Road (whole) 390 High Street (opposite school entrance to The Wakes Selborne 100 pavements) Ashmead (Junction with Chalet Hill to No 31) pavements Whitehill/ 66 and gulleys Foxglove Drive footpath (Junction with Jasmine Way to Whitehill/Bordon 144 Apollo Drive) Whitehill/Bordon Foxglove Drive (Junction with Jasmine Way to Footpath) 64 Jasmine Way footpath (From 5 Jasmine Way to Nightingale Whitehill/Bordon 204 Road) Whitehill/Bordon Hibiscus Grove (Footways around green) 52 Whitehill/Bordon Malmsbury Road 592 Mill Chase Road – inc pavements (From Lindford side of Whitehill/Bordon 420 Headley Mill ford to Rd) Whitehill/Bordon Mill Chase Road (Washford Close to bridge) 165 Drift Road (Layby west of St Matthews School to Bracken Whitehill/Bordon 220 Lane)

275 Whitehill/Bordon Waterside Close Iinc pavements)

Cul de sac rear of 51-73 Waterside Close

Whitehill Birch Grove 118 Whitehill Oaktree Road – around entrance to Birch Grove 66 Whitehill Chalet Hill (from Alma Road to Hollybrook Court) 141 Whitehill/Bordon Forest Road - Pinehill Road to Conde Way - pavements 340 Whitehill Forest Road – New Road to hammerhead by open space 260 Whitehill Everley Close 536 Whitehill Norris Close 110 Whitehill Oaktree Road 610 Whitehill Plantation Way 820 432 Whitehill Washford Lane