CHAWLEIGH PARISH COUNCIL Notice of Meeting of the Parish Council

Dear Councillors I hereby give notice that a meeting of Chawleigh Parish Council will be held on Thursday 14 September 2017 at 7:30 pm in The Annexe, Jubilee Hall, Back Lane, Chawleigh, EX18 7HH. All members of the Council are hereby summoned to attend for the purpose of transacting the following business. Juliet Cross Dr Juliet Cross, Clerk to Parish Council Date of issue: 8 September 2017 28 Four Ways Drive, Chulmleigh, EX18 7AZ Email: [email protected]

AGENDA 1. PUBLIC PARTICIPATION SESSION Chair Members of the public are invited to make representations. Each member of the public is entitled to speak once only and shall not speak for more than three minutes. The session shall not exceed 20 minutes. Standing Orders will be suspended 2. COUNTY AND DISTRICT COUNCILLORS’ REPORTS To receive a verbal report for information. 2.1 Devon County Council – Apologies received from Cllr Squires Chair 2.2 Mid Devon District Council Cllr Eginton The meeting will reconvene under Standing Orders 3. APOLOGIES Chair To receive apologies and to approve reasons for absence. Apologies received from Cllr J Flavin. 4. CODE OF CONDUCT Chair To note any declarations of interest. 4.1 Register of Interests – Councillors are reminded of the need to update their register of interests. 4.2 Personal Interests – Councillors must declare any personal interest in items on the agenda and their nature. 4.3 Disclosable Pecuniary Interests – Councillors must declare any disclosable pecuniary interest in items on the agenda and their nature. Councillors with a prejudicial interest must leave the meeting for the relevant item. 5. MINUTES Chair To note the action grid and to receive and resolve to approve the draft minutes of the Council meeting held on 3 August 2017 as a correct record (Annex 5). Break in procedures for Chair to sign the approved minutes 6. PLANNING MATTERS Chair 6.1 Planning Applications List – To consider the following planning applications: None received 6.2 Planning Applications received after the agenda was issued – To consider any planning applications received after the publication of the agenda

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6.3 Mid Devon District Council Planning Decisions – To note the following planning decisions: Item Ref. Description Decision 6.3.1 17/00733 Erection of an agricultural livestock building (1350 Permitted MFUL sq.m.) Address: Land at NGR 270036 111582 with (Southcott Farm) Chawleigh Devon conditions 6.3.2 17/01088 Hilltown House Chawleigh Chulmleigh Devon EX18 Permission HOUSE 7HP Description: Erection of single-storey rear granted extension, two-storey extension, and front porch. 6.3.3 17/01196 Wood View Eggesford Chulmleigh Devon EX18 7JY Permission NMA Description: Non-Material Amendment for granted 16/01960/FULL - To amend location of garage and alter fenestration. 6.3.4 17/00860 Playing Field at NGR 271205 112588 Chawleigh Permission FULL Devon Description: Erection of a 10m lighting granted column with a pair of 150 Watt LED floodlights to provide emergency lighting for Devon Air Ambulance. 6.3.5 16/00545 Description: Erection of lean-to sunroom and Permitted FULL carport/barn with storage following demolition of with existing shed, erection of a fence to rear and conditions retention of post and rail fence to front of property Address: Swallow Barn Chawleigh Chulmleigh Devon EX18 7HJ 7. FINANCIAL MATTERS 7.1 Receipts and account balances – To receive and note the list of Clerk receipts and the bank account balances (Annex 7.1). 7.2 Payments – To resolve to approve the list of payments to be made as Clerk on the list available at the meeting (Annex 7.2). 7.3 Financial Report Bank Reconciliation – To receive and note the Cllr Hall verification of bank reconciliations for the period ending 30 June 2017 (Annex 7.3). 7.4 Training & Development – To consider and to resolve to approve the list Chair of proposed training (Annex 7.4). 8. DEVON AIR AMBULANCE NIGHT LANDING SITE PROJECT Cllr Wood To receive a verbal update and to resolve to action any matters arising. 9. MID DEVON TOWN, PARISH AND COMMUNITY FUND 2017/18 Cllr To consider whether to submit an application for funding and to resolve to Cockram action any matters arising. 10. SPEEDING CARS IN VILLAGE Chair To receive a verbal update report and to resolve to action any matters arising as appropriate 11. PUBLIC TOILET Chair To receive a verbal report and to resolve to action any matters arising as appropriate 12. CHAWLEIGH COMMUNITY TRUST Chair To receive a verbal update report. 13. CORRESPONDENCE AND NOTICES RECEIVED Clerk To receive the correspondence received for circulation and to resolve to action any matters arising as appropriate (Annex 13). 14. MATTERS RAISED BY THE CHAIR Chair To receive and consider items received after the publication of the agenda and to resolve to action any matters arising as appropriate.

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15. COUNCILLORS’ REPORTS AND ITEMS FOR FUTURE AGENDA ITEMS Chair Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision-making. 16. DATE OF NEXT MEETING Chair To confirm the date of the next meeting. Thursday 26 October 2017 at 7:30 pm in The Annexe, Jubilee Hall, Back Lane, Chawleigh, EX18 7HH. Deadline date for agenda items Monday 16 October 2017. 17. PART TWO – To consider moving to a confidential session. Chair Under section 1(2) of The Public Bodies (Admissions to Meetings) Act 1960, the public and press can be excluded from the meeting if publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted as it involves the likely disclosure of personnel, commercially sensitive or legal matters.

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