26th MANGO MELA, YADVINDRA GARDENS, PINJORE CORRIGENDUM Other description, terms & conditions will remain the same. Date of Date of Date for Date of down submission physical opening of loading of e- of e-tender submission Technical tender of tender bid (Online) documents document and EMD Start Date Start Date Start Date Date & time 26.6.2017 26.6.2017 26.6.2017 3.7.2017 2.00 2.00 2.00 10.00 AM PM onwards PM onwards PM onwards End date End date End date 1.7.2017 1.7.2017 3.7.2017 upto upto upto 6.00 PM 6.00 PM 9.00 AM Issued by Director Tourism, Haryana
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Index
S. Description Page No. No. 1. Schedule of Tender Fee and EMD 3 2. Bidding Process 4-7 3. Technical Bid 8-9 4. General Terms and Conditions 10-11 5. Hiring of Agency for Providing Line-array, Stage Light 12-15 & Sound System 6. Hiring of Agency for providing Tentage, Furniture and 16-19 Fabrication of Stalls alongwith Generator Sets 7. Hiring of Agency for Providing Flower arrangements, 20-22 Bouquets and Decoration 8. Hiring of Agency for Photography and Videography 23-24 9. Leasing of Space for Swings & Jhulla 25 10. Leasing of space for Brand promotion of vehicles 26 11. Renting out of stalls for food items 27
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Schedule of Tender Fee and EMD (To be prepared in favour of Haryana Tourism Corporation, Yadavindra Gardens, Pinjore )
Tender Fee inclusive of Taxes ( Non-refundable) Rs. 500/-
Sr Particulars Earnest No. Money (Refundable) 1. Hiring of Agency for Providing Line-array, Stage 25,000/- Light & Sound System 2. Hiring of Agency for providing Tentage, Furniture 50,000/- and Fabrication of Stalls alongwith Generator Sets 3. Hiring of Agency for Providing Flower 15000/- arrangements, Bouquets and Decoration 4. Hiring of Agency for Photography and 5000/- Videography 5. Leasing of Space for Swings & Jhulla 20000/- 6. Leasing of space for Brand promotion of vehicles 20000/- 7. Renting out of stalls for food items 10000/-
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Bidding Process
1. E-Tenders (Online Bids) are invited in two-tier system (Technical Bid and Financial Bid) from Individual/Firm/Company for Providing various Services/Licenses for 26th Mango Mela, 2017 to be held from 8th July to 9th July, 2017 at Yadavindra Gardens, Pinjore strictly on terms and conditions mentioned in Tender Document for the following activities: S. Name of Activities No. a) Hiring of Agency for Providing Line-array, Stage Light & Sound System b) Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls alongwith Generator Sets c) Hiring of Agency for Providing Flower arrangements, Bouquets and Decoration d) Hiring of Agency for Photography and Videography e) Leasing of Space for Swings & Jhulla f) Leasing of space for Brand promotion of vehicles g) Renting out of stalls for food items 2. Tenders are to be submitted in Physically Form also containing the Tender Fee, EMD and Technical Bid only and are to be put up in Envelope to be superscribed as “Tender for (Name of Activity) – 26th Mango Mela, 2017” and to be addressed to the Divisional Manager, Pinjore Gardens and be submitted at Yadavindra Gardens, Pinjore or Head Office, SCO 17-19, Sector 17-B, Chandigarh. 3. Initially the technical bids will be opened electronically and the financial Bid will be opened electronically only of Technically Qualified Bidders. 4. The bidders are required to deposit the Tender Fee (Non- refundable), EMD (Refundable) in the shape of demand draft/cash receipt in favour of Haryana Tourism Corporation, Pinjore as mentioned in Schedule of Tender Fee and EMD (Page No. 3). FD/Cheques will not be accepted. 5. Tenders received without Tender Fee and Earnest money will be rejected out rightly. Earnest money deposited by the unsuccessful tenderers will be refunded. In the case of successful tenderer, earnest money will be converted in the form of Security Deposit and it will be forfeited in case the successful tenderer refuses to accept the award of contract or fails to complete the required formalities and fails to deliver the work
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assigned within the specified and permitted time. The security will be refunded only after the Mela is over provided there is no contravention in running of the contract and no violation of the terms and conditions of the contract. 6. The bidders who are desirous of participating in e-tender shall upload the Technical and Financial bids in the formats prescribed in the tender document. The bidder needs to upload the required documents Online (Using digital signature certificate owning the responsibility for their correctness/authenticity ) and Offline (Duly signed on each Page) Documents to be uploaded Documents to be Submitted Online Offline Scanned copy of Tender Original DD/Receipt of Fee deposited Tender Fee Scanned copy of EMD Original DD/Receipt of deposited EMD Scanned copy of Technical Original Proforma of Bid, duly filled alongwith Technical Bid, alongwith documents requisite documents Financial Bid 7. The Start/End date for downloading e-tender, submission of e-Tender (Online), physical submission of EMD and Tender Document (Offline) and opening of Technical bid (Online) will be as follows :-
Date of Date of Date for Date of downloading of submission of physical opening of e-tender e-tender submission of Technical documents (ONLINE) Tender fee, bid (Online) EMD, Technical Bid Start Date Start Date Start Date Date 24.6.2017 24.6.2017 24.6.22017 1.7.2017 9:00 AM 9:00 AM 9:00 AM at 12:00 Noon onwards onwards onwards (Saturday) End Date End Date End Date 30.6.2017 upto 30.6.2017 1.7.2017 upto 5:00 p.m. upto 5:00 PM 11:00 AM
8. Financial Bid will not be submitted Physically. If submitted physically the same will be rejected out rightly.
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9. Financial Bid be Opened ONLINE only at Head Office, SCO 17- 19, Sector 17-B, Chandigarh of the Bidders submitted ONLINE and found technically qualified as per the Technical Qualification Criteria mentioned in Tender Document. 10. Tender shall be uploaded as per guidelines indicated in e- procurement portal i.e. http://etenders.hry.nic.in. The prospective bidders are expected to examine all instructions, General and specific Terms conditions given in the Tender document. Failure to furnish all information /documents as asked for in the bid document or submission of a bid not substantially responsive to the bid document in every respect will be at bidders risk and may result in rejection of its bid. 11. The bids are required to be uploaded as per the guidelines indicated for e-procurement as given on website http://etenders.hry.nic.in. The validity of the bid will be for a period of 90 days from the date of opening of bids or for a otherwise specified time. 12. The prospective bidders are required to quote for all the items given in the Financial Bid and the tender will be awarded to the overall lowest bidder. 13. In order to participate in the tender, the bidder has to register with e-tendering service providers http://etenders.hry.nic.in. The prospective bidder is requested to contact Haryana Tourism for any query/ process regarding e-tendering. Head Office, SCO 17-19, Sector 17-B, Chandigarh-160017. Tel : 0172-2702955-57 14. The rates are to be quoted in INR (Indian Rupees only). 15. All the documents submitted should be digitally signed as per e- tender requirement. 16. Minimum system requirement for e-tendering is given below :- COMPUTER SYSTEM REQUIREMENT Minimum of 512 MB of RAM. Minimum 1USB Port. Window operating system. DSC Dongle driver should be installed before logging in. Reliable internet connectivity. Certificate with full chain. Certificate should not be expired and should be a valid certificate. OPERATING SYSTEM Window XP SP3 Window 7 preferably
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BROWSER VERSION Internet explorer versions 8.0 or above /Chrome/Mozilla Firefox. 17. The bidders are required to have Class-2 or Class-3 digital signature certificates from the authorized digital signature issuance company. 18. The management reserves the right to accept or reject all/any bid without assigning any reason or split the order in more than one parties. 19. Conditional tenders will be rejected.
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Technical Bid
S. Particulars Details No 1. Name of Bidder (Individual/Agency/ Firm/ Company) 2. Whether Partnership Firm /Company (attach proof) 3. Address of Correspondence with Proof
Telephone Number (Landline) Mobile Number Fax Number Email ID 4. Tender Fee deposited Cash Receipt/DD No. Resort Name /Name of Bank Amount in Figures
Amount in Words
5. Earnest money deposited (EMD) Cash Receipt/DD No. Resort Name /Name of Bank Amount in Figures
Amount in Words
6. Documents to be attached (Self attested Photocopies) a) PAN Card Number of the Company / PAN Card of Proprietor in Proprietorship company b) Passport/Adhaar Card/Driving License/Voter Card Number (any One) c) Service Tax/VAT/GST Registration Number 7. Copies of Income Tax Return and Balance Sheet for the last three years 9 | P a g e
S. Particulars Details No a) 2014-15 b) 2015-16 c) 2016-17 8. Average Turnover in the last 3 years duly attested by the Tax Auditor/CA a) 2014-15 b) 2015-16 c) 2016-17 Note : In case of Item No. 9 and 10, the Bidders has to provide the details of Cultural Performance alongwith the above information, whichever is applicable.
I/We hereby declare and certify as under:- 1. That I/We have gone through the tender documents read and understood all the Terms and Conditions and therefore, agree to abide by the same. 2. That I/We have gone through the tender documents containing the scope of work, quantity, specifications, general terms and conditions and the specific terms and conditions mentioned at the bottom of each individual item in the enclosed schedule. 3. The company has technical & financial resources to provide services & have a contingency plan to meet manpower/ equipment requirement in Fairs/Festivals/Events etc. 4. The company abides by the prevailing Labour laws, statutory obligations & Law. 5. That, I /We understood that Initially Technical Bid will be opened and short listing will be made on the basis of Technical eligibility criteria. Financial bid of only those applicants will be opened who will be found technically qualified as per Technical eligibility criteria given in the tender document. 6. It is further certified tender is unconditional and strictly as per the schedule.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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General Terms and Conditions 1. Each activity/job has to be provided and made operational strictly as per specifications and schedule. 2. No subletting will be permitted. 3. The tenderer must give rates as per the proforma of Financial Bid including the applicable Taxes, EPF, ESI etc. separately. 4. The rates can be negotiated with the Lowest Bidder (L-1) for Item No. 1 to 4 and Highest Bidder (H-1) for Item no. 5 to 7 if necessary . 5. If Tenderer/service provider fails to supply the ordered quantity or fails to make the services fully operational as per the requirements, specifications and time schedule all the equipments lying at site will be confiscated and alternate arrangement will be made at the risk and cost of the Tenderer. Further, the EMD alongwith security deposit, if any, will also be forfeited. The said firm will also be blacklisted. 6. Every Service Provider will supply a list before start of the mela, of its team members/employees showing their names, addresses and photographs for the purpose of issue of photo identity cards as well as for Police Verification. No substitution of the employees will be allowed except in emergent cases and that too with the prior approval of management in writing. Further, a list of its employees as well as the substituted/changed employees to be deputed for the Mela duty, showing their names, addresses and photographs has to be supplied for the purpose of Police Verification. 7. The Agency/Service provider will solely be responsible for maintaining the proper record of employees/persons provided for various activities for the Mela and for payment of all emoluments/wages as per the statutory requirement/labour laws. The HTC will not be responsible for payment of the wages and compensation etc., if any, to the manpower deployed by the Service provider. 8. The rates will remain valid till the Mela is over. 9. The Agency/Service provider will pay all taxes and levies in force at present or that may be levied by the appropriate authorities at any time during the license period and the Licensor will not bear any liability on this account. 10. That any dispute arising out of these terms and conditions will be referred to the sole arbitration of the Managing Director, Haryana Tourism who may himself act as Arbitrator or appoint any serving or retired officer or any other person to act as Arbitrator on his/her behalf. The proceedings before the 11 | P a g e
Arbitrator will be governed by the provisions of the Arbitration & Conciliation Act-1996, as amended from time to time. The appointment of any person as Arbitrator will not be invalidated merely on the ground of his being associated with Licensor as one of its Officers in any capacity whatsoever. However, all disputes will be subjected to the jurisdiction of the local courts or the courts situated at Panchkula. 11. Incomplete, conditional tender and the tenders without Tender Fee and EMD in specified mode are liable to be rejected out rightly. 12. 15-20 % extra work on total bill will be compensated / borne by the firm without any charges. 13. The H.T.C. reserves the right to increase or decrease the S.O.W. and quantities may vary from time to time as per the instructions given by the authorities. 14. Each activity/job has to be provided and made operational as per specifications and schedule. 15. Smoking, consumption of liquor, and chewing of tobacco etc. by the staff of the service providers are totally banned. 16. That the Service Provider/Agency will engage trained staff for the conduct of business and will bear their salaries/wages etc and will ensure due compliance of the applicable Labour Laws and other applicable laws. The said staff has to be courteous and well mannered with the customers/ visitors. The Service Provider/Agency will be fully responsible for the conduct and behavior of his employees and loss of reputation or property if caused by the nuisance created by the licensee or his employees in relation to the running of business and dealing with customers the same will be indemnified by the licensee to the licensor. Child labour will not be permitted.
Note: The management reserves the right to accept or reject any one or all the tenders, without assigning any reason.
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Item No- 1 Hiring of Agency for Providing Line-array, Stage Light & Sound System alongwith PA/Announcement System with Horn Speakers.
Period of 8th July, 2017 to 9th July, 2017 Hiring (Timing from 9.00 AM. to 10.00 PM. daily or till the end of Stage Programmes)
S. Description Specifications/ Qty Unit No Model/ Make I. Mike i. SHURE (XLR SM-57/58)/ 10 Nos Sennheiser ii. Shure SM-58/ Sennheiser 01 Nos UHF Cordless dual diversity digital iii. Shure/Crown/ Sennheiser 01 No Floor/Boundary Line Mike iv. Shure/Sennheiser 24” 02 Nos Podium Goose Neck Mike II. Mosfet Power Compatible with Line-array 1 Set Amplifiers of Digital Power Amplifier of minimum 15,000 watts RMS output. Make QSC /Crown/Lab. Gruppen III. Line Array i. JBLVT- 4888 8 Nos
ii. Bass Woofer 4 Nos. JBL STX-828 iii. Side fillers 4 Nos. JBL SRX-725/ RCF/Outline of equivalent Model iv. Monitor Speakers 6 Nos JBL PRX-615/ JBL VRX-915/ STX-815 M OHM/Outline/DAS of equivalent Model IV. Digital Sound Sound Craft / 1 Set Mixer Venue / 32 Channels, Allen & Heath /
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S. Description Specifications/ Qty Unit No Model/ Make 8 Bus, 4 AUX Yahama / , Console , Presonus Echo /Reverb/ Delay by-pass filter graphic equalizer etc. V. CD/ MP-3, Model of CD/ Cassette 1 Set Cassette Player Player and Pioneer/Sony/Phillips Laptop having software of all Model of Laptop HCL/ Dell/ format of Lenovo/Acer/HP international standard features (For playing recorded music and recording the complete Programme daily in CD) VI. LED PAR A-Pro/Eon/I Max 30 Nos RGBW 54X3W) light with control board
VII. Parcans Light Rating 230 Volts 6 Nos electronic 8.3 amps dimmers to be 1000 watt max installed on Cable 36” Teflon leads Truss encased in black fibre glass sleeving VIII. Light Avolite 1 No Controller IX. Sharpy Lights Imaz/Lumaty/Sparkly/Show 6 Nos Lite X. Haze Power 220V-50Hz power 2 No
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S. Description Specifications/ Qty Unit No Model/ Make Machine/ consumption Smoke 2 KW Max Machine Tank capacity 1.5 ltr Warm up time 15 minutes approx XI. Silent Gen. Set 62 KVA 2 Nos with fuel XII. Trumpet Ahuja/Capital/Mega 90 Nos. Speakers alongwith units to be installed in all parkings XIII. One XLR Ahuja/Capital/Mega One Set ASM-580 Mike (Switchable with stand one good amplifiers and 15 nos. trumpet alongwith reputed make LMT and units to cater the sound in all parking area outside the gardens. These trumpets are to be fixed either on the trees / walls or polls as the case may be XIV. P-5 Led Wall 2 Nos. with size 12ft X 8 ft with protector and
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S. Description Specifications/ Qty Unit No Model/ Make HD Video Camera alongwith complete installation with Wiring.
Specific Terms and conditions:
1. System should be ready be 5.00 P.M. on 7th July, 2017. 2. Tables for placing of speakers and equipments will have to be arranged by the firm. 3. The agency should inform the make / model / wattage of the quoted equipments alongwith their quotations. 4. If the agency fails to supply original quoted equipment, all of the material will be impounded at site and alternate arrangements will be made at the risk and the cost of the defaulting agency. 5. Only those agencies are eligible to quote the rates who have done atleast two similar types of jobs either in hotel industry, HTC, in any Government Department or a big function of the Corporate Sector. 6. Main evening programme to be recorded daily in CDs and recorded CDs to be handed over to Haryana Tourism Corporation on spot. No extra payment will be made for the supply of CDs. 7. Firm is liable to have all sufficient equipment to be provided at site if required extra. 8. Only the firm who deals in sound equipment may quote the rates. No Event management Company will be entertained .
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No 2
Hiring of Agency for providing Tentage, Furniture and Fabrication of Stalls alongwith Generator Sets Scope of Work
Period of 8th July, 2017 to 9th July, 2017 Hiring
S. Name of the item Qty. No Required A CRAFT BAZAR 1 P/fixing Waterproof Tent (Tinned) 8'x8'x10' (with 24 Nos. light, jhumar and Pedestal Fan one each in all stalls.) with 2 tables, table top with frill, 2 Dunlop chairs with cover, Jhallar, Border, Bengali Wall, Entrance Office 4 Nos. tables, table top & frill and 6 Dunlop chairs with cover, 2 nos. Pedestal Fan. Colour scheme will be as per HTC design. Tinned roof will also be covered with cloth. The tent shall have sufficient basic lighting. 2 Truss Gazebo 08 Nos. P/F Truss Gazebo 20’-0”x24’-0” decorated with cloth of light yellow and light green colour scheme. Truss Gazebo shall be erected on MS Column 1’-0”x1’-0” and horizontal beams 1’- 0”x1’-0” provided with required lights as approved. B FOOD COURT 1 Water Proof Tent (Tinned) 8’ x 16’ (with lights & 11 Nos. Jhumar & 2 Pedestal Fan for each stall) with 3 tables, table top with frill, 2 dunlop chairs with cover, Jhallar, Border & Complete Green Carpet with 1 Ceiling 15x15 ft. each stall. (Colour scheme will be as per HTC design). The tent shall have sufficient basic lighting. 2 Round Table with frill and top cover. 12 Nos. 3 Banquet Chairs with Covers. 72 Nos. 4 Truss Gazebo 04 Nos. P/F Truss Gazebo 20’-0”x24’-0” decorated with cloth of light yellow and light green colour 17 | P a g e
scheme. Truss Gazebo shall be erected on MS Column 1’-0”x1’-0” and horizontal beams 1’- 0”x1’-0” provided with required lights as approved. C CULTURAL STAGE ON 2nd TERRACE 1 P/F Water Proof Stage (45’x60’) to be decorated 2700 Sq ft as per approved colour scheme. 2 Backdrop and Side (VIP Stage ), Water Proof to be 1200 Sq ft decorated as per approved colour scheme. (20’x60’) 3 Water Proof Stage (24’x15’) Water Proof for 360 Sq ft sound system to be decorated as per approved colour scheme. 4 Cushion Sofa Two Seater with Cover for V.V.I.P 50 Nos. 5 Banquet Chair With Cover 400 Nos. 6 Centre table with new white cloth. 05 Nos. 7 Red Carpet 5ft. x 30ft. 10 Nos. 8 Maharaja Carpet 5ft. x16 ft. 25 Nos. 9 Thakat Posh 8ft. x4ft. x1.5ft. 05 Nos. 10 Mist Fan 10 Nos. 11 Ordinary Fan 20 Nos. D MEAL AREA 1 Tent size 15x45 ft. (Water proof with Tirpal) (with 02 Nos. light and jhumar & table, table top with frill and dunlop chair and 10 Pedestal Fans) with curtain and jhallar, complete Green Carpet for Officer Staff Meal / Crafts persons / Participant Children’s/Sr. Citizen. The tent shall have sufficient basic lighting. 2 Kitchen Tent 30’x30’ (Tinned) with light for staff 1 Nos. kitchen. 3 Tables for Kitchen 20 Nos. 4 Curtain 10 x 15 09 Nos. E DISPLAY OF MANGOES 1 Waterproof Tent 15x30 ft. for Mango Display 15 Nos. Area with 45 Nos. Dunlop Chair with cover and 100 Nos. Table, table Top with Frill & Green Carpet and (3500 Nos. full plate) and (50 tables, table top with frill for Pickle & Juice Stall) and Red Carpet for Passage. (Colour scheme will be as per HTC design). 2 Water proof Tent Size 15x30 (tinned) for Mango 01 No. 18 | P a g e
Entry (with light, Jhumar and 3 nos. Pedestal Fan, 6 Tables, 25 Chairs complete in all respect, Complete Green Carpet. 3 Entry Gate 01 No. 4 Table (Steel) 2.5x5 with frill and paper top 60 Nos. F MISC. 1 Tent size 15x15 ft. (Water proof with Tirpal) (with 12 Nos. light, Jhumar & One Pedestal Fan each stall ) with curtain and Jhallar, Complete Green Carpet & 3 table, table top with frill, 3 dunlop chairs with cover for each tent (Main Gate, Display area 1st terrace, Motel etc.) (Colour scheme will be as per HTC design) 2 Banquet Chairs without cover 100 Nos. 3 Complete Bedding neat and clean (Gadda, Pillow 100 Nos. and 2 nos. Bed Sheet). 4 Tissue Curtains of required size (New Tissue 1200 sft. Curtains) 5 Long GI Pipe for Flags including fixing, pitching 40 Nos. and removal. Height 20 Feet. G VIP DINNING AREA ADJACENT TO MOTEL
1 Truss Gazebo 04 Nos. P/F Truss Gazebo (Water Proof) 24’-0”x24’-0” decorated as per approved colour scheme. Truss Gazebo shall be erected on MS Column 1’-0”x1’- 0” and horizontal beams 1’-0”x1’-0” provided with required lights as approved. 2 Round Table 12 Nos. 3 Chairs (Dining High Back) 72 Nos. 4 Chairs (Wooden Dining) 24 Nos. 5 Tables 49 Nos. 6 Square table 09 Nos. 7 Halogens (1000W) 48 Nos. 8 Hanging Lights 32 Nos. 9 Coloured Curtains 32 Nos. 10 Carpet (Printed) Passage 10x60 02 Nos. 11 Carpet Twin Colour 10x30 (Under the trusses) 08 Nos. 12 Larris 50 Nos. 13 Metal Lights 03 Nos.
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14 Jhallar (for decoration over curtains) 32 Nos. H GENERATOR Rent for Providing Digital meter DG alongwith operators, diesel , changeover switch including main line with requisite length (100 mtrs and 70 MM Four Core Cable in case of 125 KVA) and Capacity of cable and Main and Sub- Main wiring with proper panel board (Kitkat & MCCB) of the following capacity ( As per NGT guidelines) for complete Mela. Time Duration from 4:30 PM to 10:30 PM Auto start 62.5 KVA (Ordinary) 03 Nos. Auto start 62.5 KVA (Sound Proof) 04 Nos. Auto Start 125 KVA (Sound Proof) 01 Nos. Specific Terms and conditions: 1. Main supply cable from D.G. Sets to all the tentage areas shall be provided / connected by the hired agency 2. Sufficient number of Fire Extinguisher must be available at site and should be fixed as per the requirement and a certificate must be obtained from the concerned department / authorities during the Festival. 3. The work will be completed one day earlier before the festival for inspection of authorities. 4. The Service Provider should have Electrical License issued by Competent Authority. 5. In case of any mis-happening the DDO, Pinjore Gardens is not responsible. 6. The work is to be done under the supervision of the committee. 7. All circuits and service wires etc will be neatly and safely laid and should have proper capacity of suitable fuses etc. 8. All the wires / switches will be of ISI/BIS standard. 9. The work will be completed one day earlier before the festival for inspection of authorities.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No 3
Hiring of Agency for Providing Flower arrangements, Bouquets and Decoration
Period of 8th July, 2017 to 9th July, 2017 Hiring
Scope of Work
S. Description Qty Unit No. 1. Providing and laying English Rose Petals as 05 Kg per requirements. 2. P/f Calcutta. Marigold - 1 mtrs. Std. length as 3000 Nos. per the approved design 3. P/F Green Patti Lari 1 Mtr. Std. length as per 2000 Nos. the approved design 4. VVIP Hand bouquet with Lilly flower (20 16 Nos. stem), Lilium flower and Roses as per requirement at various places wrapped with cellophane or coloured paper. 5. Wall Bouquet with Gladulas& Jarbara flower 12 Nos. (15 stems) as per requirement at various places fixed over required oasis 6. Providing Rose Buds with Decoration as per 100 Nos. requirement at various places wrapped with cellophane or coloured paper 7. P/F wooden/M.S. pedestals in different levels 16 Nos. decorated with cloth and flowers (carnation roses and Zarbara and green foliage) as/approved design 8. Table arrangement with Rose and 25 Nos. Carnation(Medium) as per requirement at various places fixed over wet oasis as approved 9. P/F Triple line border with different 300 Sq ft flowers(Jarbara + Gladulas+Carnation+ required filler) 10. Placing big size fragrant floating candles 3” dia 60 Pcs in floral designs as/approved sample. 11. Providing Gas Balloons in bunches of Green 10 Bunch white and orange colours(5 bunches of 100 es
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S. Description Qty Unit No. balloons X 2 days.) during opening and closing ceremony 12. Decoration of important areas of floor in 600 Sq ft innovative designs and motifs with floral geometrical patterns of coloured chips or assorted materials as/approved. 13. Decoration of M.S. Paris lying at site with 2 Nos. Gainda flower and green patti lari as/instructions on two days 14. P/F Urali Chowki of 20”dia provided with 20 Nos. flowers, floating candles and Rangoli on hiring basis.
SPECIFIC TERMS & CONDITIONS: 1. The flower decoration shall be done according to approved designs. 2. The samples of all the flowers, floating candles, bouquets, balloons, etc to be got approved from the Architecture cell before the execution by the firm. 3. The rates quoted shall inclusive of the labour and transportation. 4. The flower decoration shall be done according to approved design. 5. Good quality of flowers will be used and the firm shall get the samples approved of all types of flowers to be used for this job. 6. Colour of the cloth frill, tissue cloth etc. to be used in Gazibo and decoration to be got approved from the Architect, HTC at site. 7. Gazibos, Buffet canopy, tissue cloth decoration and Urli chowki decoration shall be quoted for one time installation as well as rent on per day basis, if retained for some days. 8. Good quality of flowers should be used and the firm shall get the samples approved of all types of flowers to be used for this job. 9. The timings for making the individual areas of garden ready with flower decoration will be informed/should be enquired by the Florist from the Architecture cell from time to time. 10. The supplier shall be responsible for supplying the materials / decorations / preparing the gates as per the
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design and pattern approved by the authorities. 11. The requirement of all items shall be given keeping in view the events & VVIP functions. 12. The firm shall ensure counting of quantities of all types of flower and decoration items at site to the representative of the authority 13. For any further clarification may contact to the Architect/Arch. Asstt./Interior Decorator.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No -4 Hiring of Agency for Providing Photography and Video Graphy
Period of Hiring 8th July, 2017 to 9th July, 2017
Scope of Work S. Description Quantity Unit No. 1 Digital Photo Shoot and Video Shoot 1 Job with a team of Two professional Photographers for Digital Shoot and Two Photographers for Video Shoot ( wearing uniform dress) a) For Overview Photography b) To Shoot and compose the photo set of important schedule of complete event date wise , VVIP Visit , VIP Visit, different activities by said guests / tourist , Stalls of Craft persons , Performers (Indian and Foreigners) and photogenic tourist and so on . Raw Data (Soft Copy) of all Digital Photography will be in tiff format in high resolution with all required digital enhancement like JPEG in hard Disk and Photographs on DVD whenever required ( for VVIP / VIP and guests) will have to be provided )
Specific Terms & conditions
1. The agency has to install its own requisite Computer System and laptop , UPS, printer and accessories (as required) alongwith requisite Software in the Media Centre for Editing alongwith Editors. 2. The duly uniformed teams for Still Photography and Videography will have to report to DDO, HTC, Pinjore daily at 8.00 AM and be available in the Mela till the end of all activities and events of particular day.
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3. The soft copy of selected photographs are to be given in the media Centre for purpose of issue of Press releases for the day. 4. The Still and Videography will be the property of Haryana Tourism same is to be handed over back. 5. The service provider has to be taken for proper coverage of all activities / events of the Mela . 6. In case more / extra teams for Still Photography and Videography are required on any particular day or work, approval in writing be obtained for the same otherwise any claim for extra payment will not be entertained. 7. The record of the coverage of the Mela is required to be preserved by the service provider at least for 3 years. 8. The Service provider will keep a Cordial Relation with Activity Incharge and take day to day briefing. 9. The original and unedited still / video shoots are the property with of the HTC and are supposed to be handed over to the mela Authority immediately after the mela is over. 10. Final Still copies / duly edited & Vice Over DVD etc are required to be given within 21 days of the last day of the Mela . 11. The staff deputed for the Photography and for Videography will be in uniform wearing Photo I/ cards etc for quick identification. 12. Two sets of the selected still photographs ( Soft copy in the form of DVD / Hard Disk ) and two sets of the DVD / Hard Disk of the entire Videography are to be given free of cost after the mela is over. 13. The Lodging / Boarding arrangement will be made by Service provider himself.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No. 5
Leasing of Space for Swings & Jhulla
Scope of work
Period of 7th July, 2017 to 16th July, 2017 Leasing
Reserve Price Rs. 1.00 lacs + Taxes Location Outside Pinjore Garden near Main Gate in front of Water Park
Maximum 8 Nos. of Swings, rides, Micky Mouse and Jhullas .
Specific Terms and conditions:- 1. The Agency will be responsible for the safety and security of the Swings/ machines. 2. Any causality and any injury will be the responsibility of the Agency. 3. The agency is to make own arrangements for electricity for the machines required if any. 4. The agency will be responsible for the erection, installation and removal of the rides / swings.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No. 6
Leasing of Space for Brand Promotion of Vehicles.
Scope of work
Period of 8th July, 2017 to 9th July, 2017 Leasing
Reserve Price Rs. 1.00 lacs + Taxes
Location Outside Pinjore Garden near Main Gate in front of Water Park
Specific Terms and conditions:-
1. The Agency will be responsible for the safety and security of the Vehicles. 2. The agency is to make own arrangements for electricity for the machines required if any.
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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Item No. 7
Renting out of stalls for Food items.
Scope of work
Period of 8th July, 2017 to 9th July, 2017 Leasing
Total Number of Stall 7 Nos.
Size 16’x8’
S.No. Name of Stall Stall Reserve Number Price + Taxes 1. Cold Drink, Mineral Water 3 7500 and Chips 2. Mutka Kulfi/ Tilla 4 7500 Kulfi/Sugar Candy 3. All types of Ice Creams 5 7500 4. Golgappa/Chat Papri/Bhel 6 12500 Puri/ Burger 5. Spring Roll/ 7 12500 Manchurian/Samosa/Tikki/ Noodles 6. Dosa/Vada/ Idli/ Momos/ 8 12500 Popcorn/ Corns 7. Chana 9 12500 Bhatura/Kulcha/Rajmah Chawal
Signature of the authorized representative Name (in Capital letters) Seal of the Agency/Service Provider
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