ISAAC BIENNIAL CONFERENCE – 2014

We are ! CONTENTS

. Invitation and Letter of Intent - SCITEVENTS . Conference Organization . Conference Management Company . Preliminary Conference Program . The City . Transportation . Conference Facilities - Meeting Rooms We are - Technical Facilities - Catering Culture! . Accommodation . Social Events . Budget . Contact Details

Annex I A : Recommendation Letter by Seville University Annex I B : Recommendation Letter by Angers University Annex I C : Recommendation Letter by Wroclaw University Annex I D : Recommendation Letter by Paris-EST Créteil (UPEC) University Annex I E : Recommendation Letter by Barceló Hotel Annex I F : Recommendation Letter by Meliã Hotel Annex II A : Lisbon Congress Center Accessibility Checklist Annex II B : Hotel Accessibility Checklist INVITATION & LETTER OF INTENT - SCITEVENTS

To ISAAC International Office,

We are very excited that you have chosen Lisbon as the location for the ISAAC 2014 and would hereby like to offer our services as your logistic and hospitality partner in .

With a team consisting of about 30 highly qualified members and having successfully organized over 250 international meetings in Portugal and abroad, we believe that SCITEVENTS is your ideal partner for the organization of ISAAC 2014 in Lisbon.

Adding to its vast international experience, SCITEVENTS has all the advantages of working from Lisbon, which guar- antees we are able to provide all kinds of services, leveraging our flexibility and efficiency with the help of deep local knowledge and an extensive contact network.

The goal of our work is to guarantee that organizers of scientific events are able to concentrate on gathering inspiration for future research, enjoying the event and taking full advantage of the networking opportunities it entails. As such, we spare no efforts in the organization of every event and work with our large network of partners, includ- ing local hotels and venues with whom we have long-standing business relationships, to provide the best possible supporting services.

Moreover, we remain flexible throughout the entire project and our team, including your dedicated project manager, remain open to new requirements and challenges in all planning and execution phases, which we believe is espe- cially important in events of this dimension, particularly if they include catering to the needs of attendees with special needs.

We hope that the enclosed offer leaves no doubt of our strong commitment to making ISAAC 2014 a success. Please do not hesitate in contacting us should you have any questions, additional requirements or details you would like to have clarified.

We would be delighted should you choose to work with us in this venture and will be looking forward to your reply.

Yours sincerely,

General SCITEVENTS Director CONFERENCE ORGANIZATION

ISAAC CONFERENCE 2014 CO-CHAIRS

LUIS AZEVEDO MARIA MARGARIDA RAMALHO TALONE NUNES DA PONTE

. PhD in Informatics (Thesis in Rehabilitation Engineering), University of the . MPhil (Master of Philosophy) in Special Education, Open University and West- Basque Country, Spain. minster College, Oxford, England , 1997. . Master of Science – Biomedical/Rehabilitation Engineering – University of Dun- . Kindergarten and Preschool teacher at the Centre for Cerebral Palsied Chil- dee, Scotland, United Kingdom. dren, Lisbon, Portugal, since 1980, where she is currently the coordinator of . Professional Engineer – Technical University of Lisbon – Portugal the UTAAC Unit for Augmentative and Alternative Communication Technologies. . Researcher at the Technical University of Lisbon, Centre for Analysis and Signal . Invited Professor, Lusofona University, Lisbon Portugal, since 2002, teaching Processing, in the area of Assistive Technology for Augmentative Augmentative Communication in MSc courses on Special Education for Teachers. Communication. . Has given courses at the Polytechnical University of Madrid, Spain, the Univer- . Director of ANDITEC, a Portuguese company specialized in Assistive Technology. sity of Quito, Ecuador, the Pedagogical National University of Bogota, Colombia, . Professor of the “Faculty of Human Motricity”, Technical University of Lisbon, the University of Cartagena, Colombia, and the University of Magalhaes, Punta area of Assistive Technology. Arena, Chile.

PEDRO ENCARNAÇÃO ISABEL AMARAL

. Received the ‘Licenciatura’ degree in 1994, the M.Sc. degree in 1998, and . PhD in Psychology, Area Development and Education. Faculty of Psychology the Ph.D. degree in 2002, all in Electrical and Computer Engineering from the and Educational Sciences, University of Porto. Instituto Superior Técnico, Lisbon, Portugal. . Master of Education, in Curriculum Development and Administration. Speciali- . Assistant Professor at the Faculty of Engineering of the Catholic University of zation in the education of deafblind children and children with multiple disabilities, Portugal. Boston College, Boston, USA. . Research Affiliate of the Glenrose Rehabilitation Hospital, Edmonton, Canada. . Diploma in SpeechTherapy – Escola de Reabilitação – Alcoitão, Portugal. . Served as Associate Dean (Finance, Personnel, Postgraduate studies) of the . Visiting Professor at the following universities: Zagreb, Croatia; Ljubljana, Slo- Faculty of Engineering, Catholic University of Portugal, from 2002 to 2008. venia; HogeschoolZuid, Holland; Mackenzie Presbyterian University, Brazil; Uni- . Current research interests include Rehabilitation Engineering, namely the use of versity of Yerevan, Armenia. robots for pediatric rehabilitation, and nonlinear control of autonomous vehicles. . Consultant to the Perkins International Program, Perkins School for the Blind, Boston, USA. CONFERENCE MANAGEMENT COMPANY

YOUR DEDICATED PROJECT TEAM WILL BE LEAD BY:

PROJECT MANAGER Mónica Saramago - General Director, SCITEVENTS, Portugal

Mónica Saramago started her career at INSTICC, an international scientific institute, and joined SCITEVENTS as a General Director in 2010. She has been involved in conference planning since 2003, having been responsible for the organization of over 250 conferences, congresses and meetings in this period. An engineer by training, she has also pursued studies in man- agement and was awarded a Cambridge First Certificate in English in 2001.

ASSOCIATE PROJECT MANAGER Rita Dantas SCITEVENTS, Portugal

Rita Dantas has joined SCITEVENTS in 2012 after six years working for the German Helios Media Group, where she was in charge of corporate com- munication and the organization of international events. Before this, she had worked for Siltra, a Destination Management Company. She has lived and studied in four different countries and is fluent in English and German. She is currently pursuing a PhD in Digital Media, a joint program by the University of Austin and the New University of Lisbon. PRELIMINARY CONFERENCE PROGRAM

Preconference Workshops Main Conference Research Symposium

July 21, 2014 July 22, 2014 July 23, 2014 July 24, 2014 July 25, 2014 July 26, 2014 July 27, 2014 July 28, 2014 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday

8:00 BUILD meeting ISAAC at 8:00 AM - 9:00 Registration Registration Publication Registration Registration Chapter Opens Opens Committees Opens Opens Friends of ISAAC at 8:00 AM Presidents at 8:00 AM at 8:00 AM - 9:00 at 8:00 AM at 8:00 AM at 8:00 AM - 9:00 at 8:00 AM - 9:00 AAC Journal Meeting (CEs) 8:30 at 8:00 AM - 9:00 AM 9:00 LEAD READ Opening Ceremony 9:30 Committee ISAAC Meeting TDB 9:00 AM - 10:30 AM Membership 10:00 Meeting Meeting TDB 10:30 Able Net/ISAAC 11:00 Chapter Remarkable Meetings TDB Achievement 11:30 POSSUM Awards TDB 12:00 ISAAC Aspiration 12:30 ISAAC 2014 Award TDB Meeting TDB 1:00 Pre conference Workshops International AAC AAC Camp 1:30 Awareness Research Symposium Leadership Workshop 2:00 Month 9:00 AM - 7:00 PM ISAAC Executive Council WORDS+ Aspiration 9:00 AM // 7:00 PM Presentation TDB 2:30 /ISAAC Educational & PWU AAC Exhibitions Scientific Sessions 9:00 AM // 4:30 PM 3:00 Consumer Lecture TDB 3:30 Educational & PWU AAC Exhibitions Educational & PWU AAC Exhibitions Educational & PWU AAC Exhibitions Scientific Sessions 9:00 AM // 7:00 PM Scientific Sessions 9:00 AM // 7:00 PM

4:00 Scientific Sessions 10:30 PM // 5:45 AM LEGEND:

PM 4:30

5:00 Pre & Post Conference Awards & Closing Ceremony 5:30 Exhibitions 4:35 PM - 5:35 PM Welcome Reception Registration 6:00 5:45 PM - 6:45 PM Open Sessions 6:30 Invite-only Sessions 7:00 Scientific Sessions Receptions 7:30 Opening & Closing Ceremonies 8:00

8:30 TDB: Time to be determined for awards and sessions. 9:00 President’s Reception Local Party 9:30 7:30 PM - 10:00 PM ? PM - 10:00 PM Exhibition Hall: Time for unopposed sessions yet to be identified. 10:00 We are Lisbon!

THE CITY LISBON

A PLACE TO ENJOY & LEARN

Lisbon is known as the white city, thanks to its unique light. The luminous Close to the castle, in Graça, lies the church and monastery of São Vicente environment and the kind climate allow for marvelous walks through the old de Fora, one of the most imposing and notable religious monuments in the town. The city has a beauty that extends beyond its famed monuments, an city, built following a vow made by King Afonso Henriques to São Vicente atmosphere that is best experienced directly in its streets and alleys. during the siege of Lisbon. Strolling down from Graça to Santa Apolónia to explore the riverside neigh- The culture, architecture and people found in the city’s historical neighbor- borhood, it is impossible to miss the unique 16th century Casa dos Bi- hoods are fundamental aspects of Lisbon’s identity, and those who explore cos, so named after the diamond shaped stones that cover its façade. them will discover their own personal map. The building belonged to Afonso de Albuquerque, Viceroy of India, and is the site of a number of Roman archaeological finds. It currently hosts the Saramago Foundation, dedicated to the Portuguese Literature Nobel Prize TOURISTIC ATRACTIONS winner José Saramago.

As the capital of the former Portuguese Empire, Lisbon boasts a thousand years of history, and is peppered with monuments of great importance, reflecting key moments in the country’s history. The peak of Lisbon’s wealth was during the Age of Discovery, a time which has left a heritage of rare beauty. If a city’s soul is to be found in its origins, it makes sense to start our trip at Castelo de São Jorge, a Moorish castle taken by Portugal’s first king when conquering Lisbon in 1147. The castle also boasts magnificent views over Lisbon.

We are History! Next along the riverside after passing Terreiro do Paço, Lisbon’s entry way, plants and animals – are represented in many different forms in the Torre de and one of the harbor areas, is the neighborhood with the largest num- Belém, which sports also the first sculptural portrayal of an African animal, ber of heritage sites connected with the Portuguese discovery voyages: a rhinoceros. Belém. It was from the beach of Belém that Vasco da Gama set sail to Much more recent, but still invoking the grandeur of the Age of Discover- discover the sea route to India and several of the area’s monuments reflect ies, is the Padrão dos Descobrimentos. The monument, dating from 1960, this. commemorates the five hundredth anniversary of the death of Henry the One of the most imposing symbols of the city is the Mosteiro dos Jeróni- Navigator, paying tribute to the instigator of the Voyages of Discovery and mos, the construction of which was started in 1501 by King Manuel I and to the most important Portuguese sailors. finished a century later. Royal, religious, naturalist and nautical decorative Belém is the symbol of the “golden age” of the Discoveries, however the elements combine to create a building that is considered the jewel of the modern age is very much in evidence right around the corner at the CCB – distinctively Portuguese Manueline style, and it has been recognized as Centro Cultural de Belém, which includes Museu Berardo, one of Lisbon’s a World Cultural Heritage site by UNESCO. Overlooking the magnificent modern art museums. Praça do Império, the monument is regarded as one of Lisbon’s finest land- When mentioning culture, Fado, a form of vocal music unique to Lisbon, marks. is never far away. Ranging from the most formal performances, where the emotional force of the music generates an almost tangible appreciation Also in Belém, on the river bank, lies another marvelous Manueline monu- among the audience, to the most informal displays, in which everybody ment, again classified as a UNESCO World Heritage site - the Torre de sings spontaneously, Fado combines joy and sadness, reflecting life in all Belém. Designed in the 16th century by Francisco Arruda, the Torre de its force and passion. Belém is a square tower with a polygonal bastion facing the river Tagus. But Fado is not the end of it, Lisbon is an extremely lively city with a vibrant The exterior façades, balconies and verandas are covered with abundant night life and a variety of cultural events. There is always something hap- decoration, its Arab and Venetian influences contrasting with the austerely pening, 365 days a year. decorated interior. The organic elements of the Manueline style – such as

“THE COLOURS, GASTRONOMY, HISTORY, PLURAL CULTURE AND THE DIVERSITY OF THE COUNTRYSIDE ALL HELP TO ENRICH YOUR VISIT.” Did you Great value for a low-cost-Lisbon is Europe’s Know? second oldest capital city and the least expensive one. Here you can purchase great value for little money. So, why don’t take advantage of this great opportunity? We are Unique!

TRANSPORTATION TRANSPORTATION

LISBON IS EASY TO GET TO. IT HAS DIRECT CONNECTIONS FROM SEVERAL US AIRPORTS, IS A SHORT FLIGHT AWAY FROM MOST EUROPEAN CITIES, AND IS JUST AS EASILY ACCESSIBLE BY ROAD, RAILWAY OR SEA.

BY AIR BY RAIL

Lisbon International Airport, 7 km from the city centre, has daily flights to Scores of national and international trains arrive in Lisbon every day. In ad- and from the major cities in Europe and the world. The Portuguese airline dition to “Santa Apolónia” terminal station, the city has the new “Gare do TAP - Air Portugal, as well as major international airlines, fly to and from Oriente”, which opened in 1998 adjacent to the “Parque das Nações”. Both Lisbon. stations have direct bus and underground connections to the city centre.

BY SEA BY ROAD

The Port of Lisbon is the busiest port on the European Atlantic coast. Arriving in Lisbon by road is a pleasant experience, as the visitor can enjoy Lisbon is often a port of call for many cruise ships coming from different the beautiful countryside along the way. The city has good road accesses places. It has three terminals for cruise ships: the “Alcântara”, “Rocha de and the most frequently used routes are the A1 motorway, the “25th April Conde d’Óbidos” and “Santa Apolónia” terminals. Furthermore, the city also Bridge”, the new “”, and the “CREL”, the outer ring- has marinas for recreational boats in the docks of “Belém”, “Santo Amaro”, road for the Lisbon region. “Bom Sucesso”. “Alcântara” and, most recently, “Olivais”. We are Innovation!

FACILITIES CONFERENCE FACILITIES

THE LISBON CONGRESS CENTER

The Lisbon Congress Center - CCL located in the historical area of Belém, is the largest congress centre in Lisbon. It has been designed to host national and international conventions, congresses, seminars, fairs, exhibitions and meetings of different sizes in a total area of 15,000 sqm. It offers flexibility, maximum comfort and efficiency and the latest in technology (audiovisual and IT equipments), as well as several certifications: ISO 9001, AIPC Quali- ty Standards, and Meeting Matrix International PCMA Space Verified. The building has lecture halls of different sizes and an attractive exhibition area, as well as a number of rooms for spontaneous small scale meetings. With the Tagus River nearby and close to the prestigious area of Belém, Lisbon Congress Centre is about 15 minutes by car from the city centre and 20 minutes away from Lisbon Airport. MEETING ROOMS

. AUDITORIUM I (1500 Pax)

TECHNICAL INFORMATION: Area: 1.700,00 m2 ACCESS: 4 access doors: Width 1,60m / Height 2,00m.

. AUDITORIUM II (400 Pax) . AUDITORIUM III (120 Pax) . AUDITORIUM III+IV (240 Pax)

TECHNICAL INFORMATION: TECHNICAL INFORMATION: TECHNICAL INFORMATION: Area: 290 m2 Area: 120 m2 Area: 240 m2 ACCESS: ACCESS: ACCESS: 2 access doors: Width 1,70m / Height 2,00m. 1 access door: Width 1,35m / Height 2,00m. 2 access doors: Width 1,35m / Height 2,00m. MEETING ROOMS

. AUDITORIUM IV (120 Pax) . AUDITORIUM V (400 Pax) . AUDITORIUM VI (300 Pax)

TECHNICAL INFORMATION: TECHNICAL INFORMATION: TECHNICAL INFORMATION: Area: 120 m2 Area: 400 m2 Area: 300 m2 ACCESS: ACCESS: ACCESS: 1 access door: Width 1,35m / Height 2,00m. 3 access doors: Width 1,70m / Height 2,10m. 2 access doors: Width 1,65m / Height 2,05m.

. AUDITORIUM VII (400 Pax) . AUDITORIUM VI+VII (700 Pax) . AUDITÓRIO VIII (400 Pax)

TECHNICAL INFORMATION: TECHNICAL INFORMATION: TECHNICAL INFORMATION: Area: 400 m2 Area: 700 m2 Area: 400 m2 ACCESS: ACCESS: ACCESS: 2 access doors: Width 1,65m / Height 2,05m. 2 access doors: Width 1,65m / Height 2,05m. 2 access doors: Width 1,65m / Height 2,05m. TECHNICAL FACILITIES

The Lisbon Congress Center offers comprehensive IT solutions for presentations, meetings, exhibitions and registration. The highly qualified technical staff members will not only ensure a technically trouble free event; they will be your partners for the planning of individual, tailor-made technical solutions for your event. Audiovisual areas comprised in their services include but are not limited to lighting, image projection, simultaneous translation and audio enhancement, as well as video and audio recording and edition in several formats.

We are Technology! CATERING

GREAT CUISINE SKILLS & HEALTH

Portuguese cuisine brings together the best of the mediterranean and the continental traditions, combining them in a wide variety of dishes that never fails to surprise foreign visitors. The diversity and quality of fresh produce We are and local ingredients guarantees that tasty and healthy choices are available for all, including vegetarians and participants with allergies or other special needs. Cuisine! ACCOMMODATION

GREAT COMFORT & GREAT PRICE

As any capital city, Lisbon has a large offer regarding accommodation. With options ranging from major international hotel chains to boutique hotels, many of which located in former convents and palaces, you can be sure to find an alternative within your budget and taste. SOCIAL EVENTS

With its variety of historical and modern sites, Lisbon offers countless venues for social events of every format and a plethora of animation and entertainment options that can be chosen to accompany the events, from historical reenactments at a Moorish castle or baroque palace to modern productions, traditional concerts and Fado performances. The options below constitute a sample of what Lisbon can offer for your social event:

CASTELO DE S. JORGE

The combined history and significance of the Castelo de S. Jorge make it an excellent place to hold a social event at the ISAAC 2014. With unique architectural spaces benefiting from their history and location in a unique urban setting and landscape, the Castelo de S. Jorge is available for several activities beyond the usual visit, including cultural events, concerts, ex- hibits, seminars, company meetings, theatre and other performances, banquets, receptions, promotional events and film and photo shoots.

MUSEU DA ELECTRICIDADE

The Electricity Museum opened to the public in May 2006 and is located at the former , one of Lisbon’s architectural landmarks. In its day it was a real pioneer in , which can still be seen in all the industrial structures contained within and the industrial appearance of its façade, a must-see for all who appreciate the glory of old industrial architecture. Today, almost a century after it was built, the power station has again taken on innovative aspects and a prominent position as a museum and a premium venue in which meetings and events can be held in a unique atmosphere. SOCIAL EVENTS

OCENÁRIO DE LISBOA

The Oceanário is Europe’s largest aquarium and the vastness of its main tank, combined with several other tanks and structures, provides for a unique atmosphere and lighting. Opened in 1998, the Oceanário was the centerpiece of the XXth century’s last World Fair, themed “The Oceans, a Heritage for the Future”. With over one million visitors per year, the Oceanário is also Portugal’s most visited attraction. Perfectly integrated in the Tagus surroundings, the Oceanário is the ideal venue for meetings and events. The rooms, local atmosphere and all the logistic support provided will guarantee a successful and memorable event.

PALÁCIO NACIONAL DE QUELUZ

A former residence of kings and queens, the National invites you to meet the Portuguese cultural and natural heritage of an historical period that combines baroque, rocaille and neoclassical influences. The palace and its gardens and settings constitute a re- markable monument, in which every detail brings back to life the daily existence of the Royal Family during the second half of the 18th century. Today, besides being open for visitors and regularly housing foreign heads of state on official visits, the Palácio Nacional de Queluz offers a variety of options for entertaining, including evening receptions, dinners, historical shows and concerts with a private view of the palace, gardens and collections. We are on Budget!

BUDGET 1. LOGISTICS

1.1 CONFERENCE SITE CONTRACT 2.800.00 €

INCLUDING:

Negotiating and securing a conference site for the conference, based on the conference’s meeting rooms and exhibitors needs. Coordinating and securing all the audiovisual equipment for Delegates and Exhibitors. Developing signage to clearly indicate directions and services relevant to people who use AAC, e.g. signs to clearly identify where blender stations are available, where catering functions are held, where batteries can be recharged, etc.

DOES NOT INCLUDE:

Any cost with the conference facilities: meeting rooms, exhibition areas, security or maintenance services.

1.2 HOTELS MANAGEMENT 4.200.00 €

INCLUDING:

Negotiating and coordinating hotel contracts based on the number and needs of delegates. Managing hotel room blocks at guaranteed rates. Managing ISAAC Executive Board, staff, and VIP room’s. Managing rooming lists for all hotels with bi-weekly/ weekly reports (including modifications, additions, cancellations, special requests, etc). Providing an online conference / hotel registration software solution. Managing and supporting an online conference / hotel registration software solution.

DOES NOT INCLUDE:

Any costs with conference management software.

1.3 EXHIBIT HALL AND EXHIBITORS 11.700.00 €

INCLUDING:

Planning and promoting the exhibit portion of the Conference. Managing changes according to the exhibitor’s needs. Coordi- nating the exhibit floor plan and technical set-up. Producing the exhibitor information sheet and technical manual. Liaising with paying and complimentary exhibitors (confirming space, confirming logistics details,etc). Onsite management (managing setup and tear-down, liaising with exhibitors and suppliers). Negotiating and setting a contract with a decorator.

DOES NOT INCLUDE:

Printing costs or decoration materials. Any costs with the stands infrastructure and furniture. 1.4 CATERING 500.00 €

INCLUDING:

Negotiating and coordinating a Catering Contract based on the number and needs of delegates.

DOES NOT INCLUDE:

Any F&B costs. Any blender renting costs.

1.5 OTHER SERVICES 3.200.00 €

INCLUDING:

Developing advance registration materials for conference delegates, like bage, certificates, eventual meal tickets,etc. Preparing all delegate bags with stationery and other ISAAC materials (ISAAC may provide a Conference Proceedings Tribute Book, a Conference Proceedings publication and a Membership Directory to be distributed inside the bag). Developing a list of registrants with information regarding each participant (including email-address). Providing a virtual community for participants to share information prior, during and/or after the conference.

2. CUSTOMER SUPPORT

2.1 ON-SITE ACTIVITIES 21.700.00 €

INCLUDING:

Providing all kind of technical support for the Conference Delegates and Exhibitors. Coordinating and securing volunteers during all conference days. Providing on-site registration desk/materials/badges and staff to provide these services. Establishing hospitality desk and materials for assistance, including tourist information.

2.2 PRIOR ACTIVITIES 11.400.00 €

INCLUDING:

Providing telephone and customer service support for the online paper submission and conference registration. Providing cos- tumer support for delegates regarding their hotel reservation. Developing and coordinating services for persons with special needs (e.g.,visas, transportation to and from site; attendants if needed; sign language interpreter; brailled materials). Coordinate and provide all kinds of usefull information for the participants, namely transportation to and from airports, restaurants,etc.

DOES NOT INCLUDE: Any possible costs with software not owned by SCITEVENTS or SCITESOFT. 3. MARKETING SUPPORT 6.000.00 €

INCLUDING:

Creating a communications and media plan for ISAAC 2014 that includes: production of advertising materials, coordination the production of conference related videos, production of promotional items to be used at events, etc. Arranging publicity and local press coverage of the conference.

4. SCIENTIFIC AND PROFESSIONAL PROGRAM 3.800.00 €

INCLUDING:

Managing and coordinating the conference program: sessions, times, rooms, etc. Managing and coordinating session chairs, and confirming presentation submission. Confirming keynote speakers information and special sessions information. Providing all the necessary materials for official program and/or proceedings. Special events (e.g., Evening Social Event) organization. Coordinating Welcome Reception. Coordinating President’s Reception.

DOES NOT INCLUDE:

Any costs with Keynotes / VIP’s travelling fees. Any printing costs with official program and proceedings. Any costs with Welcome Reception F&B, renting space, transportation. Any costs with President’s Reception F&B, renting space, transpor- tation.

5. REPORTING 4.200.00 €

INCLUDING:

Creating a conference operational and implementation plan. Creating a final report in collaboration with ISAAC Executive Board. Provide several plans that should include registration, program and budgetary information. Designing an online con- ference evaluation form in collaboration with ISAAC Executive Board.

TOTAL 69.500.00 € CONTACT DETAILS

MONICA SARAMAGO

General SCITEVENTS Director

Email: [email protected] Tel.: 00351 265 520 185 Fax: 00351 265 520 186 Annex Annex I A

Recommendation Letter by SEVILLE University Annex I B

Recommendation Letter by ANGERS University

Hammoudi Slimane Professor Computer Science Department ESEO, School of Engineering Angers – France Tèl : +33 (0)2 41 86 67 07 E-mail : [email protected]

Angers , November 28, 2012

I am since 1999 involved in the organisation of international conferences among which ICEIS, WEBIST and ICSOFT. We have always had a fruitful cooperation with Scitevents to the success of our scientific events. Working with Scitevents is always a pleasure. They are incredibly professional and excellent to work with and their events really do a lot for the reputation of our school. We have been working with them since 2003 and are happy to announce that we will also be organizing several conferences together in 2013 (ICEIS , http://www.iceis.org/) and 2014 (BIOSTEC, http://www.biostec.org/) .

S .h ammoudi

Slimane HAMMOUDI (Tel :02 41 86 67 07) Enseignant-Chercheur, Professor ESEO, Angers FRANCE

Annex I C

Recommendation Letter by Wroclaw University Annex I D

Recommendation Letter by PARIS-EST CRÉTEIL (UPEC) University Annex I E

Recommendation Letter by BARCELÓ HOTEL Annex I F

Recommendation Letter by MELIÃ HOTEL

Since 2011 our Hotel have had the pleasure to work with SCITEVENTS in several occasion.

Every single event held in collaboration with their team has been very constructive; their experience in planning and organizing conferences worldwide has been a plus in dealing with them.

From the Hotel’s perspective every single event went smoothly with a great deal of compliments and positive feedback from the attendees.

We hope to keep on working with SCITEVENTS in the future.

Dario Indovino Groups & Conference Coordinator – Meliá Roma Aurelia Antica C/ Via degli Aldobrandeschi, 223 00163 Roma, Italy T. +39 06 66544 468 - F. +39 06 66544 467

Pagina 1 di 1

Sol Melia Italia srl di Socio Unico - gruppo Sol Melia –Direzione e coordinamento so Sol Melia S.A. Sede legale: Via Masaccio, 19 -20149 Milano – Italia – C.F. e Partita Iva n° iscrizione al R.I. di Milano 05307630961 - REA di Milano 1811248 - Capitale Sociale € 100.000,00 i.v.

Annex II A

LISBON CONGRESS CENTER ACCESSIBILITY CHECKLIST

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No 1. IN ADVANCE a) Have you appointed a coordinator to address the needs of people who use AAC to use as a resource before and during the conference? (Is this person available by X phone or in advance, by email?) b) Have you considered the need for contingency plans, especially at X outside venues (example: lifts at train stations being out of order.)? 2. AIRPORT a) Can the airport provide sufficient access to aircraft and terminal buildings, to X ensure smooth handling of conference attendees and associated luggage? b) Ensure that additional assistance is pre-arranged for conference attendee arrival, X particularly those with disabilities c) Ensure airport security personnel and staff are aware of conference attendee arrival / departure airlines, days, and times, to ensure sufficiency of numbers and X training 3. CONFERENCE SITE PARKING a) Is handicapped parking available at conference site? If so, how many spaces? X b) Is the parking easily accessible to the main entrance of the Conference? X c) If parking is located in a multi-level garage, are elevators easily accessible? d) Are handicapped spaces at least 12 ft./3.65 m. wide? 4. CONFERENCE VENUE a) Have you named a Conference Coordinator for people who use AAC X in advance to be available to advise on individual requests / issues? b) Does the site have reasonable distances between conference rooms, X dining rooms, etc.? c) Do the lifts / elevators accommodate at least one large wheelchair and facilitator? X d) Does one restroom / lavatory/ WC (at least) have an adult change table? X e) Is the information about the location of the restroom(s) / lavatory (ies) / WC(s) X posted? 5. DISABILITY SENSITIVITY TRAINING FOR STAFF a) Will training for facility staff about disability issues been planned? X 6. CONFERENCE ENTRANCE a) Are main doors power operated? X b) Are curbs to the entrance cut out?

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No c) Is the walkway to the entrance on a continuous surface without steps or step X gradations? d) Is there front door access for wheelchairs? X 7. CONFERENCE ROOMS a) Are public rooms spacious and accessible with plenty of room around X tables for wheelchairs and facilitators? b) Are all conference rooms (including exhibits, plenary session rooms) X located on the main entrance floor? c) If not, are non-freight elevators available and easily accessible to get to the X conference rooms? d) Does a security guard or maintenance person need to be contacted to gain access X to special elevators for wheelchairs? e) Are elevator controls placed at heights of 54"/137.16 cm. or less? X f) Are conference room doors at least 32'/81.28 cm. wide? X g) Are conference rooms large enough to accommodate at least 10 persons in X wheelchairs? h) Will conference site arrange room to accomplish this accommodation? X i) Can speaker platforms be accessed by persons in wheelchairs? X J) If you ticked “Yes” for i), how is this accommodated:

k) Are there accommodations for other special needs (e.g. hearing or visual

impairment? l) For the Forum for People Who Use AAC: is the room large enough to accommodate as many people as you expect and wheelchairs in a circle

or other arrangement which allows eye contact? Is the environment quiet? 8. RESTROOMS / LAVATORIES / WCs a) Are they accessible to persons in a wheelchair? X b) Is the doorway to the toilet at least 32”/81.28 cm. wide? X c) Is the toilet area at least 3 feet/90 cm wide and 5 feet/150cm deep? X d) Are there special grab bars installed? X e) Male Urinal Basin Height (cm or inches) off the floor: X

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No f) Are wash basins and towel dispensers accessible from a wheelchair? X g) Will they be equipped / staffed with a hoist and/or an attendant? X 9. SAFETY a) Are plans in place for evacuating persons in wheelchairs, if necessary? X b) Do floors have a non-slip surface? X c) Are there warning systems accessible to person with sensory impairments? X 10. WATER FOUNTAINS a) Are fountains no higher than 36”/91.44 cm.? X b) Are the spout and controls at the front of the fountain? X 11. PUBLIC TELEPHONES a) Is at least one public phone accessible to persons in wheelchairs? X b) Is the height no more than 54”/137.16cm.? X c) Are speaker phones available for public use? X 12. RESTAURANTS / FOOD STANDS a) Are these wheelchair accessible? X b) Can furniture be moved to accommodate those using wheelchair? X c) Are less expensive options available which are easily accessible? 13. MEALS a) Is there the capability to provide for a variety of health and / or religiously required dietary restrictions (ie. peanut, nut, lactose, vegetarian, kosher, hallal, X etc) b) Is there the capability for the mincing or liquidizing of food? X c) Will all meals have food choices that are soft and easy to chew? X d) Will the following food suggestions be taken into consideration? Soup and hard rolls are difficult to eat; flaky pastry is very messy. Sandwiches, quiche, and soft bread are much easier to eat, with bananas being essential

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No 14. ADDITIONAL COMMENTS REGARDING CONFERENCE SITE ACCESSIBILITY Provide any additional details here:

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No

15. * TRANSPORTATION TO AND WITHIN SITE (NOTE: Vehicles should be able to hold large luggage; ie: hoist, commode, etc.) a) Is there enough wheelchair accessible transportation available between hotels and the conference site? (Please provide times of service)

b) Is wheelchair accessible transportation available to and from the airport? c) Is wheelchair accessible transportation available to and from the train / subway/

tube station? d) Is wheelchair accessible transportation available for local travel to restaurants and

places of interest? e) Have you collected information on where and how to obtain accessible

transportation? (Please provide costs, if any, and times of service) f) Are accessibility maps available? g) Will you be able to provide accessible transport for social events? h) Additional Comments

*To be determined later according to the event needs

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No

16. * SOCIAL ACTIVITIES Comment on the accessibility of any special social events being considered:

*To be determined later according to the event needs

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No

17. *LOCAL RESTAURANTS a) Are there wheelchair accessible restaurants in the hotels? b) Are there wheelchair accessible restaurants within a reasonable distance from the

hotel? c) Are there accommodations for other special needs, such as visual or hearing impaired? If so, please describe below:

*To be confirmed later according to the event needs

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No

18. * LOCAL HOTEL ACCESSIBILITY a) Do the major hotels being considered have rooms specifically for persons in wheelchairs (door width at least 32”/81.28 cm. for room and bath; adequate room between the beds to manoeuvre a wheelchair; grab bars for toilet and bath)? b) Are guest rooms large enough to accommodate a commode or hoist? c) Is there access possible all around the bed in guest rooms? d) Are bathrooms in guest rooms able to accommodate a wheelchair next to the

bath and toilet? e) Are roll-in showers available? If so, are they large enough to hold a shower chair? f) For each hotel being considered, list the number of guest rooms that would be available to conference registrants using wheelchairs.

Hotel Name: # of Rooms:

Hotel Name: # of Rooms:

Hotel Name: # of Rooms:

Hotel Name: # of Rooms:

g) Are elevators easily accessible to persons in wheelchairs? h) Describe the process for conducting an emergency evacuation of any venue, with respect to ensuring the safety and security of all individuals with special needs

i) Additional Comments (add page if necessary)

*Check the Annex II B

ISAAC BIENNIAL CONFERENCE RFP – 2014

Lisbon Congress Center Accessibility Checklist

Item # Conference Site Accessibility Criteria Yes No 19. OTHER THINGS TO NOTE TIMING  Workshops for people who use AAC should be held late morning or early afternoons.  People who use AAC take longer to eat, so meetings over lunch or immediately after lunch don’t work well.

CONTENT OF FORUM FOR PEOPLE WHO USE AAC  Because many people have literacy difficulties, written material in visual presentations should be limited; if it is used, it should be read out.  Give adequate time for people to become confident of speaking in a group (at least 1 hour).  Take time to interpret symbol users’ communication.

POSTER PRESENTATION  It is recommended that an audio cassette be available to assist people who have literacy or visual problems to understand the presentation.  Posters should be arranged at a height conducive to viewing by people using wheelchairs.

Annex II B

HOTEL ACCESSIBILITY CHECKLIST

As most hotels did not as of yet have definitive prices for 2014, most room prices are indications based on the current price level. All of the information mentioned below has been provided by the hotels themselves. As such, SCITEVENTS does not take responsibility for the accuracy of the information provided. This list is only a small sample of accommodation choices and does not aim to be comprehensive.

REQUIREMENTS HOTELS

Rooms specifically for persons in Rooms available in the hotel to Guest rooms wide enough to Access all around the bed in Bathrooms in guest rooms able to Roll-showers wide enough to hold Elevators easily accessible to wheelchairs 1 conference attendees using accommodate a commode or hoist guest rooms accommodate a wheelchair next to a shower chair persons in wheelchairs SINGLE DOUBLE wheelchairs the bath and toilet

Hotel Ibis José Malhoa**  6 X     59 € 3 59 € 3

Hotel Fénix Garden***  1    X 4  55 € 60 €

Fontana Park Design Hotel****  1    X 4  80 € 3 90 € 3

SANA Metropolitan Hotel ****  4    X 4  85 € 90 €

SANA Lisboa Hotel **** 2 2 X   X 4  90 € 100 €

SANA Malhoa Hotel**** 2 1    X 4  TBA TBA

Hotel Tivoli Jardim ****  1 2 (15m2)     170 € 185 €

Vip Executive Villa Rica****  1 2   X 4  TBA TBA

Vila Gale Opera****  7    X 4  TBA TBA

Hotel Aviz****  2 X     TBA 89 €

Hotel Alif Avenidas****  1 2  2 2  75 € 85 €

Hotel Fénix Lisboa****  1    X 4  65 € 70 €

Hotel Fénix Urban****  2      60 € 65 €

Hotel Zenit Lisboa****  1      95 € 102 €

Hotel Florida****  1      60 € 3 70 € 3

Hotel Marquês de Pombal****  2    X 4  174 € 3 186 € 3

Lisbon Marriott Hotel****  2    X 4  80 € 3 80 € 3

Mercure Lisboa Hotel****  1    X 4  69 € 3 69 € 3

Novotel Lisboa hotel****  3      80 € 3 80 € 3

Olissipo Marquês de Sá****  1      70 € 79 €

Holiday Inn Lisbon Continental****  3    X  63 € 3 80 € 3

Altis Park Hotel ****  2 2 (19m2)   X 4  TBA TBA

Four Seasons Hotel The Ritz Lisboa *****  1      365 € 2 365 € 2

Hotel Altis *****  2    X 4  65 € 2 75 € 2

Tiara Park Atlantic Lisboa *****  3 2 (34m2)   X 4  TBA TBA

Pestana Palace*****  1 2 2  X 4  205 € 220 €

Sheraton Lisboa Hotel & Spa *****  2 - - - - - TBA TBA

Hotel Tivoli Lisboa *****  2 2   X 4  110 € 110 €

1 Door width of at least 32”/81.28 cm. for room and bath; adequate room between the beds to maneuver a wheelchair; grab bars in the toilet and bathtub | 2 To be confirmed with the hotel | 3 Breakfast not included | 4 Every bathroom has grab bars in the bathtub We are Ready!

OFFICE

Av. D. Manuel I, 27A, 2 esq. 2910-595 Setubal - Portugal