Claremont Community and Human

CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.”

City Council Chamber Wednesday 225 Second Street October 07, 2020 Claremont, CA 91711 7:00 PM

COMMISSIONERS

NANCY BROWER CHAIR

RACHEL FORESTER LEE KANE

PHYLLIS MUNSON DEBORAH SCOTT TOUX DIRK SILVA CHRIS NATICCHIA

Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, the Los Angeles County Department of Health’s “Safer at Home Order” issued March 19 , 2020, and Executive Order N-29-20 issued by Governor Gavin Newsom on March 18, 2020, the following protocols will apply to public participation for the duration of the emergency:

Members of the public will not be permitted to be physically present at meetings. To allow for public participation, the Community and Human Services Commission will conduct its meeting through Zoom Video Communications. To participate in the meeting from the comfort of your own home or office, download Zoom on any phone or computer device and copy and paste the following link into your web browser to access and participate in the live Commission meeting at 7:00 p.m.: https://zoom.us/j/93017264737 or to only listen from the phone dial (669)900-6833, Webinar ID: 930 1726 4737.

Members of the public who wish to address the Community and Human Services Commission on any matter listed on the agenda or a subject matter within the jurisdiction of the Commission may utilize the following methods. The Commission requests, but does not require, the public speakers to identify themselves.

OPTION 1: LIVE COMMENTS - Through Zoom, someone wishing to speak may virtually "raise your hand". Wait to be called upon by the Commission Secretary, and then you may provide verbal comments for up to 4 minutes. Page 2 Community and Human Services Commission Agenda October 7, 2020 OPTION 2: E-MAIL - Public comments may be sent via email to Michele Gonzales, Community and Human Services Commission Secretary, at [email protected]. All emails received before 5:30 p.m., will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to 4 minutes).

OPTION 3: MAIL - Public comments may be mailed to the Community Services Department Attn: Michele Gonzales, 1616 Monte Vista Avenue, Claremont, CA 91711. All comments received via mail will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to 4 minutes).

OPTION 4: TELEPHONICALLY - Members of the public wanting to address the Commission telephonically are requested to inform Michele Gonzales, Commission Secretary, no later than 5:30 p.m. on the day of the meeting. Michele Gonzales can be reached at (909) 399-5431, or [email protected]. You will be called during consideration of the item you are interested in and given up to 4 minutes to speak.

The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded and saved as a record.

CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION

ROLL CALL

CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS

DIRECTORS' REPORT

PUBLIC COMMENT The Commission has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the Community and Human Services Commission. Members of the audience will later have the opportunity to address the Commission regarding ALL OTHER ITEMS ON THE AGENDA at the time the Commission considers those items.

At this time the Commission will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit.

The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting.

The Commission requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. Page 3 Community and Human Services Commission Agenda October 7, 2020

CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Community and Human Services Commission or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Commission may act on these items by one motion following public comment.

Only Commissioners may pull an item from the consent calendar for discussion.

Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF SEPTEMBER 2, 2020 AND THE SPECIAL MEETING MINUTES OF SEPTEMBER 9, 2020 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of September 2, 2020 (Attachment A) and the special meeting minutes of September 9, 2020 (Attachment B).

Attachment(s): 09-02-20 Draft C&HS Commission Meeting Minutes 09-09-20 Draft C&HS Commission Special Meeting Minutes

2. TREE PLANTINGS AND REMOVALS FOR JULY 2020

Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings list for July 2020.

Attachment(s): Trees Planted by Address - July 2020 Trees Removed by Address - July 2020

ADMINISTRATIVE ITEMS 3. HUMAN SERVICES COMMITTEE POLICIES AND PROCEDURES STANDARDIZATION

Recommendation: Staff recommends that the Community and Human Services Commission review and approve the conceptual changes and standardization of the Human Services Committee's Policies and Procedures as outlined in this report and the Proposed Committee Policies and Procedures Template (Attachment A), and direct staff to work with each committee to implement.

Attachment(s): Proposed Committee Policies and Procedures Template Committee on Aging Policies and Procedures Committee on Human Relations Policies and Procedures Independence Day Committee Policies and Procedures Teen Committee Policies and Procedures Youth Sports Committee Policies and Procedures Page 4 Community and Human Services Commission Agenda October 7, 2020

4. COMMITTEE ON HUMAN RELATIONS UPDATE (ORAL)

Recommendation: Staff recommends that the Community and Human Services Commission receive an oral update on the Committee on Human Relations. 5. RENAMING OF CAHUILLA PARK

Recommendation: Staff recommends that the Community and Human Services Commission review the historical facts pertaining to Claremont's early inhabitants. If a new name is recommended, staff recommends the Community and Human Services Commission create an ad-hoc committee to work with staff, and the Indigenous people to come up with name recommendations.

Attachment(s): Assembly Joint Resolution No. 98 Relative to the Gabrielinos California Indian Tribal Homelands and Trust Land Map Claremont Heritage Land Acknowledgement Statement

REPORTS

Commission/Committee

Commissioner Comments

Upcoming Agenda Items and Events

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON WEDNESDAY, NOVEMBER 4, 2020, AT 7:00 P.M., VIA ZOOM.

MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE COMMUNITY AND HUMAN SERVICES COMMISSION AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us . For more information, please call the City Clerk’s Office at 909-399-5461.

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0 F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE.

I, MICHELE GONZALES, SENIOR ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON THURSDAY, OCTOBER 1, 2020, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. Page 5 Community and Human Services Commission Agenda October 7, 2020 ANY ITEMS WHICH HAVE NOT BEEN INITIATED BY 10:00 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED COMMUNITY AND HUMAN SERVICES COMMISSION MEETING. FURTHER, ANY ITEM INITIATED BEFORE 10:00 P.M. ON WHICH A CONCLUSION HAS NOT BEEN REACHED BY 10:15 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION.

POST THROUGH: OCTOBER 8, 2020 Claremont Community and Human Services Commission Agenda Report

File #: 3523 Item No: 1.

TO: COMMUNITY AND HUMAN SERVICES COMMISSION

FROM: CHRISTOPHER M. PAULSON, ASSISTANT CITY MANAGER/INTERIM HUMAN SERVICES DIRECTOR JEREMY SWAN, COMMUNITY SERVICES DIRECTOR

DATE: OCTOBER 7, 2020 Reviewed by: Finance Director: n/a SUBJECT:

COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF SEPTEMBER 2, 2020 AND THE SPECIAL MEETING MINUTES OF SEPTEMBER 9, 2020

RECOMMENDATION

Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of September 2, 2020 (Attachment A) and the special meeting minutes of September 9, 2020 (Attachment B).

PUBLIC NOTICE PROCESS

Due to the current health orders related to the COVID-19 pandemic, parts of the City’s regular agenda distribution process have been suspended as public review copies cannot be placed at their regular locations due to facility closures, or limited access. The agenda and this staff report are available on the City’s website. If you desire a copy, please contact Sr. Administrative Assistant, Michele Gonzales.

Submitted by: Submitted by:

Christopher M. Paulson Jeremy Swan Assistant City Manager/Interim Human Services Director Community Services Director

Prepared by:

Michele Gonzales Senior Administrative Assistant

Attachments: A - 09-02-20 Draft Community and Human Services Commission Meeting Minutes B - 09-09-20 Draft Community and Human Services Commission Special Meeting Minutes

CLAREMONT Page 1 of 1 Printed on 10/1/2020 powered by Legistar™

Minutes of the Meeting of the CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION Wednesday, September 2, 2020 – 7:00 p.m. Meeting Conducted Via Zoom

CALL TO ORDER:

Chair Brower called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT VIA ZOOM COMMISSIONER: BROWER, FORESTER, KANE, MUNSON, NATICCHIA, SCOTT TOUX, SILVA

ABSENT COMMISSIONER: NONE

ALSO PRESENT VIA ZOOM Tania Cerda, Management Analyst Patricia Cisneros, Administrative Assistant Cari Dillman, Community Services Manager Grant Garcia, Administrative Intern Michele Gonzales, Sr. Administrative Assistant Richard Hecker, Landscape Supervisor Jeremy Swan, Community Services Director Anne Turner, Human Services Director

CEREMONIAL MATTERS, ANNOUNCEMENTS, PRESENTATIONS

1. Commission Reorganization and Committee Appointments

Community Services Director Jeremy Swan opened nominations for the office of the Community and Human Services Commission Chair.

Commissioner Kane nominated Chair Brower to continue to serve as the Community and Human Services Commission Chair.

There were no other nominations.

Director Swan invited public comment.

There were no requests to speak.

Commissioner Kane moved to appoint Commissioner Brower to the office of the Community and Human Services Commission Chair, seconded by Vice Chair Forester, and carried on a roll call vote as follows:

AYES: Commissioner - Brower, Forester, Kane, Munson, Naticchia, Scott Toux, and Silva NOES: Commissioner - None

Chair Brower took over the meeting.

Community and Human Services Commission Minutes September 2, 2020 Page 2

Chair Brower opened nominations for the office of Community and Human Services Commission Vice Chair.

Chair Brower nominated Vice Chair Forester to continue to serve as the Community and Human Services Commission Vice Chair.

There were no other nominations.

Chair Brower invited public comment.

There were no requests to speak.

Commissioner Kane moved to appoint Commissioner Forester to the office of the Community and Human Services Commission Vice Chair, seconded by Commissioner Naticchia, and carried on a roll call vote as follows:

AYES: Commissioner - Brower, Forester, Kane, Munson, Naticchia, Scott Toux, and Silva NOES: Commissioner - None

Chair Brower announced the proposed Committee Liaison assignments for 2020-21:

Committee on Aging – Brower / Scott Toux (alt) Independence Day Committee – Forester / Brower (alt) Youth Sports Committee – Silva / Kane (alt) Teen Committee – Scott Toux / Kane Committee on Human Relations – Naticchia / Forester (alt) Tree Committee – Brower / Kane / Munson Parks, Hillsides, and Utilities Committee – Munson / Naticchia / Silva

Chair Brower invited public comment.

The following written public comment was read into the record: Bob Gerecke.

Director Turner responded to the public comment received. She talked about the Committee on Human Relations.

Commissioner Kane said that Mr. Gerecke makes a good point and it is worthy of further discussion. She asked if the Committee on Human Relations has been meeting.

Director Turner said they have not been meeting during this time. She said they were charged with working on the celebration of the 19th Amendment and the Census. She said that the Commission can direct staff to place this item on the agenda for next week’s special meeting.

Commissioner Kane moved to accept the Committee Liaison assignments as presented, seconded by Vice Chair Forester, and carried on a roll call vote as follows:

Community and Human Services Commission Minutes September 2, 2020 Page 3

AYES: Commissioner - Brower, Forester, Kane, Munson, Naticchia, Scott Toux, and Silva NOES: Commissioner - None

DIRECTORS’ REPORT

Human Services Director Turner reported on: • Contract Classes • Senior Programs Update • Youth Programs Update

Community Services Director Swan reported on: • Cahuilla Park Renaming • Park Playgrounds Closed • Grid Tree Trimming • Depot Tree Removal • Requests for Proposals • Pomona Valley Transportation Authority Survey and Virtual Forum • Sewer Update • Welcome to David Macdonald, Cemetery Sales & Services Coordinator

PUBLIC COMMENT

Chair Brower invited public comment.

Wallace Cleaves appreciates that the Commission will be discussing the renaming of Cahuilla Park again; they have been asking for over a decade. He hopes that this will include input from community members who are indigenous. Mr. Cleaves stated that he has historical and governmental information that can share relating to the Tongva tribes.

Amy Crow, Claremont Helen Renwick Library Manager, said that the library is here to support and help our students.

Kimberly Morales Johnson said she is an enrolled member of the Gabrielino/Tongva San Gabriel Band of Mission Indians and currently serves as the tribal secretary. She said she is a former Los Angeles City County Native American Indian Commissioner. Ms. Johnson would like to express her support for accurately naming Cahuilla Park after the Gabrielino/Tongva, who once did and still live in this beautiful city.

Commissioner Kane would like to request that before this item comes before the Commission, that they get all the materials in advance and that staff gets the information from Mr. Cleaves and Ms. Johnson. She said this will help condense deliberations and then the Commission is prepared.

There were no further requests to speak.

Community and Human Services Commission Minutes September 2, 2020 Page 4

CONSENT CALENDAR

Commissioner Kane pulled Item No. 3 for discussion.

Chair Brower invited public comment on Item No. 2.

There were no requests to speak.

2. Claremont Community and Human Services Commission Meeting Minutes of July 1, 2020 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of July 1, 2020.

Vice Chair Forester moved to approve Consent Calendar Item No. 2, seconded by Commissioner Silva, and carried on a roll call vote as follows:

AYES: Commissioner - Brower, Forester, Kane, Munson, Naticchia, Scott Toux, and Silva NOES: Commissioner - None

Item Removed from the Consent Calendar

3. Tree Removals and Plantings for May and June 2020 Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings for May and June 2020.

Commissioner Kane asked about the discrepancy between the number of trees removed versus the number of trees planted.

Staff responded and said that we do not plant trees during the warmer months, and we will start planting trees again when it cools down.

Chair Brower invited public comment on Item No. 3.

There were no requests to speak.

Commissioner Kane moved to approve Consent Calendar Item No. 3, seconded by Commissioner Munson, and carried on a roll call vote as follows:

AYES: Commissioner - Brower, Forester, Kane, Munson, Naticchia, Scott Toux, and Silva NOES: Commissioner - None

ADMINISTRATIVE ITEM

4. Liquidambar, American Elm, and Arizona Ash Tree Assessments

Community Services Manager Cari Dillman gave a brief history on these trees. Ms. Dillman introduced Grant Garcia, Community Services Administrative Intern to present the report. Community and Human Services Commission Minutes September 2, 2020 Page 5

Intern Garcia presented the report and a PowerPoint presentation. He said the evaluations were done to determine the overall condition and risk of failure for the subject trees.

Mr. Garcia said that staff will continue to monitor these tree groups and will remove those as seen fit in the future. He said that assessments will be done annually.

Chair Brower invited public comment.

Jim Keith spoke about Liquidambar trees and he said there are some on his street and his neighbors are concerned. He said he understands that the City trims City trees on a grid cycle at $69/per tree but he thinks a better way to handle these trees are instead of paying people to evaluate the trees, that the contractors should cut the dangerous limbs off, not shape the trees and that should be less than $69 per tree. He feels that the cost would be less than the damage and insurance claims that the City is paying out.

Director Swan responded to Mr. Keith’s comment and said that the $69 per tree is for conducting grid trimming only. He said if individual trees are done, the City pays the contractor’s hourly crew rate of about $1,000 per day. He said the contractors could do a “select trim” which is about $120 per tree. Mr. Swan talked about the Resi-Pay program that the City offers and the insurance costs.

There were no further requests to speak.

The Commission received and filed the Liquidambar, American Elm, and Arizona Ash Tree Assessments report.

REPORTS

Commission/Committee

Commissioner Silva reported on the Youth Sports Committee and the reopening of the sports fields.

ADJOURNMENT

Chair Brower adjourned the meeting of the Community and Human Services Commission at 8:31 p.m. The next regular meeting of the Claremont Community and Human Services Commission will be held on Wednesday, October 7, 2020, 7:00 p.m.

______Nancy Brower Chair

ATTEST:

______Michele Gonzales Recording Secretary

Minutes of the Special Meeting of the CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION Wednesday, September 9, 2020 – 7:00 p.m. Meeting Conducted Via Zoom

CALL TO ORDER:

Chair Brower called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT VIA ZOOM COMMISSIONER: BROWER, FORESTER, KANE, MUNSON, NATICCHIA, SCOTT TOUX

LATE ARRIVALS: COMMISSIONER: SILVA ARRIVED AT 7:03 P.M.

ABSENT COMMISSIONER: NONE

ALSO PRESENT VIA ZOOM Tania Cerda, Management Analyst Patricia Cisneros, Administrative Assistant Michele Gonzales, Sr. Administrative Assistant Jeremy Swan, Community Services Director Anne Turner, Human Services Director Shelly VanderVeen, Chief of Police Melissa Vollaro, Human Services Assistant Director

CEREMONIAL MATTERS, ANNOUNCEMENTS, PRESENTATIONS

None.

PUBLIC COMMENT

Chair Brower invited public comment.

There were no requests to speak.

CONSENT CALENDAR

None.

ADMINISTRATIVE ITEMS

1. Committee on Human Relations Update (oral)

Human Services Director Anne Turner gave the report. She said the Committee on Human Relations was established in 1996 and its role was to advise, recommend, assist, and to encourage activities and programs to be undertaken from those human relations in the Claremont community.

Ms. Turner talked about the history of the Committee and what they have been involved with.

Community and Human Services Commission Minutes September 9, 2020 Page 2

Ms. Turner said in 2017 the City Council asked staff for reestablishment of the Committee on Human Relations as a standing Committee under the Community and Human Services Commission. She said at that time, the Committee was asked to create a work plan, which allowed the Committee to be an active body doing purposeful advocacy for inclusivity, improved race relations, and a more welcoming environment for the community members and visitors to the City.

Director Turner talked about the role of the Committee. She said in February 2020 the Committee began talking about methods of implementing a plan related to social discourse. She said they also took on as work plan items, the celebration of the 19th Amendment and community participation in the Census. She said the Committee was also beginning to look at what it looked like to engage people in social discourse.

Director Turner said they lost several members and new members were placed on the Committee. She said then COVID-19 hit, and the ad hoc committees of the Committee on Human Relations were focusing solely on the 19th Amendment celebration and the Census.

Director Turner said that in May when we began to have intense civil unrest, that due to COVID-19 constraints, the Committee was not activated as a partner in the larger discussions.

Director Turner said the Commission asked for what the role of the Committee on Human Relations is as it relates to our larger discussion in Claremont. She said it was to establish and promote understanding and education with regard to human relations amongst various segments of the community and to recommend measures that serve to improve human relations in the City as per the direction of the City Council. She said the Committee will be charged to carry out comprehensive and effective human relations work in the community and reestablish a working partnership with the Los Angeles county Commission on Human Relations and strengthen relationships with the Police Department and Human Services Department staff members to execute the work.

Director Turner answered questions from the Commission about why the Committee was not meeting, the number of members on the Committee, and the status of the ad hoc committees.

Vice Chair Forester said this was her first committee assignment and she would like to know how to make this a functional committee.

Director Turner said maybe this is a question for this Commission, do we need this Committee.

Vice Chair Forester said if the Committee on Human Relations would dissolve, she asked if there be a conduit between the Police Commission and the Community and Human Services Commission.

There was discuss about the distinction between the Police Committee and ad hoc committees and Director Turner said that you cannot cross pollinate between them. Community and Human Services Commission Minutes September 9, 2020 Page 3

Commissioner Naticchia said this seems like an opportunity to revigorate the Committee placing under its purview to facilitate these conversations not to dissolve them.

He said that he feels that the Committee on Human Relations is designed to discuss broader conversations about systemic racism and implicit bias.

Director Turner said the Commission on Human Relations out of Los Angeles does training on these things and they have connections where people and trainers will come and conduct trainings.

Vice Chair Forester asked if the Commission could direct the Committee on Human Relations or does it have to go through the City Council.

Director Turner responded and said they are a standing Committee of this Commission and yes, we could initiate that process. She said staff could prepare an informational report to Council as a courtesy.

Director Turner said the first step is to clean up the policies and procedures and to have consistent standards for all of the Human Services Committees, which will be brought to the Commission in October.

Director Turner said at this time, you could direct staff to poll the Committee on Human Relations to see if they are interested in specific type of work of education inclusive at looking at issues of institutional racism and facilitating conversations with the larger Claremont.

Commissioner Naticchia suggested that before a poll of the Committee be taken that staff relays to them what kind of support is available to them. He is concerned about how quickly things can get ramped up. He feels the need for the Committee to ready by January and asked if this was possible.

Deputy Director Vollaro said it depends how many current members on the Committee might want to stay on and how many new Committee Members would be needed. She said she cannot make any promises on a timeline.

Commissioner Kane asked if we could discuss the structure of the Committee on Human Relations at the October meeting.

Director Turner said yes and can have two different agenda items: the overall policies and procedures and then one specifically talking about the Committee on Human Relations.

The Commission took a short recess at 7:58 p.m. The Commission reconvened at 8:00 p.m.

Chair Brower invited public comment.

There were no requests to speak. Community and Human Services Commission Minutes September 9, 2020 Page 4

The Commission received and filed the Committee on Human Relations report.

2. Homeless Services Update

Director Turner presented the report, a PowerPoint Presentation and announced that the Chief of Police is with us to answer any questions.

Director Turner discussed the San Gabriel Valley Council of Governments funding and then she asked Chief VanderVeen to discuss the process for non-criminal transient activities.

Chief VanderVeen talked about how closely the Police Department and Human Services staff have worked in the past years in the area of homelessness. She said that Human Services staff have developed the relationships with the available resources and has been the communications between the Police Department and those resources.

Director Turner talked about the network of partners that work in collaboration for the most effective response, Claremont Unified School District homeless count, San Gabriel Valley Regional Housing Trust, Baseline Project, and lessons learned.

Commissioner Kane talked about how Claremont has stood out for years for their efforts on homelessness, mostly due to the efforts of Director Turner.

Commissioner Kane asked for quarterly reports to be given to the Commission on how the homeless plan is implemented and how we are doing along this realm.

Director Turner answered questions from the Commission in regard to the Baseline Project, the homeless count, the Claremont Unified School District homeless numbers, what type of calls are tracked on the logs that are kept, San Gabriel Valley Housing funds, and what happened with Project Room Key.

Commissioner Forester asked, with Director Turner leaving, what are the next steps for Claremont and our homeless services plan.

Director Turner said that it is key to follow the Plan; she said there are very clear and key next steps. She also said it is very important to build infrastructure.

Commissioner Forester commented that she is often heartbroken that our community members speak about our neighbors that are experiencing homelessness. She would like to see police reports that come out that do not refer to people as transients and would like awareness on how we are viewing our neighbors and talking about them.

Chair Brower invited public comment.

There were no requests to speak.

The Commission received and filed the Homeless Services Update report. Community and Human Services Commission Minutes September 9, 2020 Page 5

ADJOURNMENT

Chair Brower adjourned the special meeting of the Community and Human Services Commission at 9:17 p.m. The next regular meeting of the Claremont Community and Human Services Commission will be held on Wednesday, October 7, 2020, 7:00 p.m.

______Nancy Brower Chair

ATTEST:

______Michele Gonzales Recording Secretary

Claremont Community and Human Services Commission Agenda Report

File #: 3539 Item No: 2.

TO: COMMUNITY AND HUMAN SERVICES COMMISSION

FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR

DATE: OCTOBER 7, 2020 Reviewed by: Finance Director: n/a

SUBJECT:

TREE PLANTINGS AND REMOVALS FOR JULY 2020

SUMMARY

The adopted Tree Policies and Guidelines Manual requires the Community Services Department to provide a monthly report on tree plantings and removals. This report includes information on City tree removals and plantings for the month of July 2020. There were 18 trees planted and 14 removed in the month of July.

RECOMMENDATION

Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings list for July 2020.

ALTERNATIVES TO RECOMMENDATION

In addition to the recommendation, there is the following alternative:

· Request additional information from staff.

FINANCIAL REVIEW

A total of 14 trees were removed during the month of July by the City’s contractor, West Coast Arborists. The removal cost is based on the DBH (diameter at breast height) of the tree, totaling $9,723.

Community Services staff planted 18 trees for residents who had confirmed acceptance of a new City tree during the month of July. The cost to purchase and plant the 18, 15-gallon trees was $1,800.

The staff cost to prepare this report is estimated at $440 and is included in the operating budget of the Community Services Department.

ANALYSIS

The Community Services Department is responsible for the daily management of the City’s urban forest, including the planting and removal of City trees. The City Council adopted Tree Policies and Guidelines CLAREMONT Page 1 of 2 Printed on 10/1/2020 powered by Legistar™ including the planting and removal of City trees. The City Council adopted Tree Policies and Guidelines Manual establishes the standards governing the tree planting and removal process.

During the month of July, there were 18 trees planted in the City’s parks or public rights-of-way (Attachment A).

A list of the 14 trees removed by address is attached (Attachment B).

Plantings

Community Services staff planted 18 trees for residents who had confirmed acceptance of a new City tree during the month of July. The trees were planted throughout the month during the normal work week by staff.

Removals

It is the City's policy to protect and preserve healthy trees that provide valuable benefits to our environment and to the quality of life in Claremont. However, staff has the authority to remove City trees if the tree is considered dead, diseased, or hazardous. A total of 14 trees were removed during the month of July.

CEQA REVIEW

This item is ministerial project as it is the receiving and filing of the dead tree removals and plantings lists within the month of July, therefore, is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15268(a). Additionally, even if this item was determined to not be ministerial, the removal and replacement of the trees is categorically exempt pursuant to CEQA Guidelines Section 15301. This Class 1 exemption allows for the maintenance of topographical features with negligible or no expansion. This action involves the receiving and filing of the report that identifies the dead trees that were removed and will be scheduled for replanting as part of the 2020 Reforestation Program, as well as identifying the additional trees that were planted within the City. Additionally, none of the exceptions to the categorical exemptions set forth in State CEQA Guideline section 15300.2 applies to the proposed project because the proposed project: (1) is not located in a uniquely sensitive environment, (2) is not located within a highway officially designated as a state scenic highway, (3) is not located on a hazardous waste site, (4) would not have a cumulative impact, (5) would not have a significant substantial adverse change in the significance of a historical resource. Therefore, no further environmental review is required.

PUBLIC NOTICE PROCESS

Submitted by: Prepared by:

Jeremy Swan Grant Garcia Community Services Director Administrative Intern

Attachments: A - Trees Planted by Address - July 2020 B - Trees Removed by Address - July 2020

CLAREMONT Page 2 of 2 Printed on 10/1/2020 powered by Legistar™ July 2020 Tree Plantings by Address

Address Common Tree Name 302 INDIANA AV CALIFORNIA SYCAMORE 711 W 8TH ST VILLAGE GREEN ZELKOVA 772 W 12TH ST OKLAHOMA REDBUD 1034 MARYHURST DR COAST LIVE OAK 1022 MARYHURST DR CHINESE FRINGE 1931 CHAPMAN RD FLOWERING PEAR 235 W 11TH ST CHINESE FRINGE 723 PURDUE DR PINK TRUMPET 1947 GLASSBORO AV CHINESE FRINGE 218 W 12TH ST MAIDENHAIR 468 BOWLING GREEN DR HONEY LOCUST 77 CORNELL AV MAIDENHAIR 25 CORNELL AV MAIDENHAIR 11 CORNELL AV MAIDENHAIR 706 SANTA CLARA AV AUSTRALIAN WILLOW 669 W 12TH ST BRISBANE BOX 669 W 12TH ST BRISBANE BOX 669 W 12TH ST BRISBANE BOX

July 2020 Tree Removals by Address

Address Common Tree Name Reason 530 W 11TH ST AMERICAN ELM STRUCTURAL DEFECT 555 W 11TH ST AMERICAN ELM STRUCTURAL DEFECT 252 ALFRED DR CANARY ISLAND PALM INFRASTRUCTURE CONFLICT 545 BROOKS AV COAST LIVE OAK STRUCTRUAL DEFECT 523 BUCKNELL AV ARIZONA ASH ADVANCED DECLINE 523 BUCKNELL AV ARIZONA ASH ADVANCED DECLINE 523 BUCKNELL AV ARIZONA ASH ADVANCED DECLINE 607 BUCKNELL AV ARIZONA ASH ADVANCED DECLINE 905 N COLLEGE AV AMERICAN ELM STRUCTURAL DEFECT COLLEGE PARK ALLEPO PINE DEAD 695 W SAN JOSE AV ARIZONA ASH ADVANCED DECLINE 1464 LAFAYETTE RD SILVER DOLLAR GUM STRUCTURAL DEFECT POLICE DEPARTMENT COAST REDWOOD PESTS 621 PURDUE DR AMERICAN SWEETGUM DISEASED

Claremont Community and Human Services Commission Agenda Report

File #: 3540 Item No: 3.

TO: COMMUNITY AND HUMAN SERVICES COMMISSION

FROM: CHRISTOPHER M. PAULSON, ASSISTANT CITY MANAGER/INTERIM HUMAN SERVICES DIRECTOR

DATE: OCTOBER 7, 2020 Reviewed by: Finance Director: n/a

SUBJECT:

HUMAN SERVICES COMMITTEE POLICIES AND PROCEDURES STANDARDIZATION

SUMMARY

Human Services staff was recently tasked with performing an analysis and review of the Policies and Procedures of the five standing Human Services Committees that report to the Community and Human Services Commission. There were two main objectives in this review; 1) to ensure that the Committees are diverse and representative of the Claremont community and that there is an opportunity for new members to join and serve on these committees and, 2) to identify the differences and recommend ways to standardize the Committees’ policies and procedures in both format and content. Staff has completed the analysis and is recommending several conceptual changes in content and formatting for review and consideration by the Community and Human Services Commission.

RECOMMENDATION

Staff recommends that the Community and Human Services Commission review and approve the conceptual changes and standardization of the Human Services Committee’s Policies and Procedures as outlined in this report and the Proposed Committee Policies and Procedures Template (Attachment A), and direct staff to work with each committee to implement.

ALTERNATIVES TO RECOMMENDATION

In addition to the recommendation, there is the following alternative:

· Request additional information from staff.

CLAREMONT Page 1 of 4 Printed on 10/1/2020 powered by Legistar™ FINANCIAL REVIEW

There is no financial impact, beyond staff costs, of reviewing and updating Committee Policies and Procedures. The staff cost to prepare this report is estimated at $2,904 and is included in the operating budget of the Human Services Department.

ANALYSIS

Staff has analyzed the current Human Services Committee’s applications, rosters, and policies and procedures. This review included the following five active committees that report to the Community and Human Services Commission: Committee on Aging (CoA), Committee on Human Relations (CoHR), Independence Day Committee (IDC), Teen Committee (TC), and the Youth Sports Committee (YSC). The current versions of the five committees’ policies and procedures are attached to this report for reference and labeled as Attachments B - F, respectively. Staff also consulted the most current version of the City Council and Commission Norms as a guideline to align with those when appropriate. Staff has identified several differences in content among the various policies, as well as in their formats. Staff also identified that there are differences among the Committee applications or the Committee rosters and are currently creating those templates and standardizing those documents. This is an administrative function that can be done concurrently and does not require approval by the Commission.

Committee Membership

Most of the changes to the policies and procedures that are being recommended fall under the Committee Membership heading and relate to the structure and make-up of the Committees. Below is a list of specific areas that staff is recommending changes for consideration:

a. Membership: To ensure that members reflect the diversity of the community, staff is recommending that members either reside, attend school, or have their primary employment in the City of Claremont. Members of the same household may not serve on the same committee. The exception to the residency requirement is the nine representatives of the youth sports organizations on the Youth Sports Committee. b. Committee Terms: Each Committee Member’s term should be no more than 4 Years. The exception to this may be the Teen Committee, whose members terms are one year and must re-apply annually. c. Term Limits: Committee Members may serve a maximum of 2 terms, for a maximum of 8 years total. Committee Members may reapply to serve for an additional term after a one-year break. The exception again here is the Teen Committee, due to the demographics of the Committee. d. Term Year: The Committee Members’ terms shall be from September 1 through August 31. Currently, the Committee Member terms vary, although several of them are already on this cycle which aligns with the Community and Human Services Commission. e. Month Selected: Committee Members shall be selected no later than July 31. This will allow for new Committee Members to be in place and ready by September 1 for the new term. f. How they are Chosen: Committee Members must apply; the application is reviewed by the nominating committee or executive officers of said Committee. This is consistent currently, however, the CoHR is the exception. This can be streamlined by having all the Committees utilize an Executive Board or Nominating Committee to appoint new members. The alternative would be to have all the new Committee applicants be interviewed and selected by an Ad Hoc of the Community and Human Services CLAREMONT Page 2 of 4 Printed on 10/1/2020 powered by Legistar™ interviewed and selected by an Ad Hoc of the Community and Human Services Commission. g. Size of Committee: Membership shall consist of no less than 7 members, and no more than 11 members. It is recommended that Committees always have an odd number of Committee Members. Committees shall individually determine if 7, 9, or 11 members work best for them. Currently, Committee membership ranges from 9-17 members on the various Committees. h. Role of Liaisons - Staff and Commission Liaisons shall serve in a non-voting capacity. Currently, this is not consistent and is a move towards best practices. i. CoHR Language - Currently, there is language sprinkled throughout all the Committee policies that was pulled from the CoHR policies and procedures several years ago when the CoHR was disbanded. Staff is proposing to condense and streamline this language, and staff will work with the CoHR to compose the new language.

These policies are the minimum that will provide a base level consistency across the Committees. Some Committees may have additional membership guidelines beyond what is listed above, that serve to further define membership criteria. Implementation Timeline Staff anticipates that following the Commission’s review and direction on this item, staff will work closely with each Committee to incorporate the changes to their individual policies and procedures. This will occur in a phased approach over the next several months and should be completed by June 2021. Staff will bring the revised policies and procedures back to the Commission for an update following the completion. CEQA REVIEW

This item is not subject to environmental review under the California Environmental Quality Act CEQA) pursuant to CEQA Guidelines Section 15060( c)( 2) ( the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and Section 15060( c)( 3) ( the activity is not a " project" as defined in Section 15378). CEQA Guidelines Section 15378(b)( 2) excludes "[c]ontinuing administrative ... activities" and " general policy and procedure making" and Section 15378( b)( 5) excludes "[o]rganizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment" from its definition of "project." Even if this item were a "project," it would be exempt from environmental review under CEQA Guidelines Section 15061( b)( 3)' s " general rule" that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Here, it can be seen with certainty that there is no possibility that this item, in and of itself, will have a significant effect on the environment. On its own, this action will not result in any physical changes to the environment.

PUBLIC NOTICE PROCESS

CLAREMONT Page 3 of 4 Printed on 10/1/2020 powered by Legistar™ Submitted by: Prepared by:

Christopher M. Paulson Melissa Vollaro Assistant City Manager/Interim Human Services Deputy Director Human Services Director

Prepared by:

Amber Tudor Program Coordinator

Attachments: A - Proposed Committee Policies and Procedures Template B - Committee on Aging Policies and Procedures C - Committee on Human Relations Policies and Procedures D - Independence Day Committee Policies and Procedures E - Teen Committee Policies and Procedures F - Youth Sports Committee Policies and Procedures

CLAREMONT Page 4 of 4 Printed on 10/1/2020 powered by Legistar™ POLICIES AND PROCEDURES CLAREMONT [Insert Name] COMMITTEE

A Standing Committee of the CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION

A. MISSION STATEMENT The Mission of the [Name] Committee is to… B. FUNCTION The functions of the [Name] Committee shall include but not be limited to the following: 1. Advise the Community and Human Services Commission on ….. 2. Promote positive human relations through program offerings. C. MEMBERSHIP 1. The committee shall consist of [7, 9, or 11] members who reflect the diversity of the community and reside, attend school or have their primary employment in the city of Claremont. 2. Members of the same household may not serve on the same committee. 3. Committee member terms shall be four years beginning September 1st of the year appointed. Terms shall be staggered to maintain continuity. Terms shall expire on August 31st of the year established upon appointment. 4. Committee members may serve a total of eight years and may reapply to serve following a one-year break in service. 5. Prior to May each year City Staff shall contact eligible committee members whose terms are expiring and determine if there is interest in being considered to serve an additional term. 6. Prior to July each year the [Executive Board or Nominating Committee] will review applications and if necessary, conduct interviews to appoint new members. An Executive Board will make final appointment while a nominating committee will forward their recommendations to the entire committee for a final vote. 7. Members shall attend meetings and participate in the activities of the committee. 8. The committee shall include at least one member and an alternate from the Community and Human Services Commission to serve as a liaison to the committee. Liaison is a non-voting position. 9. The Commission liaison shall receive information about all meetings related to the committee such as ad hoc committee meetings and shall report to the

Page 1 of 3

Commission all pertinent information about committee activities. 10. The committee shall include at least one staff representative from the Human Services Department to serve as a liaison to the committee. Liaison is a non- voting position. 11. The Staff liaison(s) will update the Community and Human Services Commission on current members annually.

D. OFFICERS 1. The committee shall nominate and select a chairperson and vice chairperson from its membership every September. Terms shall be one year in length with a limit of two consecutive terms. 2. Officer terms shall take place from September 1-August 31. 3. The committee shall nominate and select replacements for officer vacancies that occur from within the membership. The appointment expires August 31st. E. EXECUTIVE BOARD 1. The Executive Board consists of the Chair, Vice Chair, and the liaison from the Community and Human Services Commission. City staff shall be included in all meetings to support the Executive Board. 2. The purpose of the Executive Board is to meet in an advisory capacity for strategic planning at the request of the Chair or the committee to review and recommend items for the meeting agenda. F. AD HOC COMMITTEES 1. Ad hoc committees can be appointed by the Chair as needed for specific subjects or tasks. 2. An ad hoc committee may not be a standing committee with a fixed meeting time and/or continuing subject matter jurisdiction. It cannot have members from another City legislative body and remain an ad hoc committee, but is free to meet with members of the community. 3. Ad hoc committees must be comprised of at least two members. They may not be greater than or equal to the quorum of the committee. 4. Ad hoc committees must report on their work progress at each regular meeting. G. MEETINGS

1. The committee must work from an agenda prepared in advance by the Executive Board and staff liaisons.

2. Meeting minutes, prepared by City Staff, must be distributed with the agenda

COMMITTEE - POLICIES AND PROCEDURES Page 2 of 3

prior to the meeting.

3. Meetings must adhere to the requirements of the State of California Brown Act.

H. STANDING RULES 1. A quorum is reached when more than half (1/2) of all voting members are present. 2. A committee cannot conduct business or take action unless a quorum of voting committee members are present. 3. All minutes shall be approved by the committee and received and filed by the Community and Human Services Commission. All material submitted shall, in turn, be forwarded, unabridged, to the City Council, with a recommendation from the Community and Human Services Commission regarding such material.

Originally Adopted ??/??/?? Revised and Adopted ??/??/??

COMMITTEE - POLICIES AND PROCEDURES Page 3 of 3

CLAREMONT COMMITTEE ON AGING (CoA) (A Standing Committee of the Community and Human Services Commission)

Policies and Procedures

The Mission of the Claremont Committee on Aging (CoA) is to advocate for seniors and facilitate their access to a full range of programs, activities, and services that enrich their lives, and to actively promote a just and equitable intercultural society that fosters positive human relations.

A. Functions of the CoA shall include but not be limited to the following: 1. To participate actively in the local senior network by: a. Being aware of senior programs and services offered by other agencies and organizations. b. Partnering with other agencies and/or organizations that serve seniors. 2. To advise and assist Senior Program Staff regarding activities, programs and services for seniors. 3. To inform the Community and Human Services Commission and the City Council about programs and services benefiting seniors. 4. To evaluate existing programs annually. 5. To encourage the formation of additional activity groups. 6. To advocate for legislative issues that affect the lives of older adults and to disseminate information that will enable seniors to participate actively in the democratic process. 7. To assist in the budget process for senior programs. 8. To receive periodic financial reports from the Claremont Senior Foundation, Inc. 9. As with all of the Community and Human Services Commission’s standing committees, the Committee on Aging will work to do the following when providing programs for seniors: a. To promote improved human relations, civic peace, inter-group understanding, and the full acceptance of all persons in all aspects of community life; b. To enhance overall community well-being by encouraging services, programs and participation therein, that will foster health, wellness, social connectedness, and harmonious inter-group interaction; c. To reduce and eventually eliminate inter-group violence, conflict, and tension, as well as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor; and d. To provide outreach and education to promote the understanding of human relations community-wide, and strengthen the community’s capacity to collaborate more effectively in supporting the Committee’s mission.

B. Membership 1. The Committee on Aging shall consist of at least 15 representatives of the community; 50% or more shall be 50 years or older. CoA Policies and Procedures, 14th Revision, 11/9/16 Page 1

2. Each member shall serve an initial three (3) year term with the annual option to renew for an additional one (1) year term. Each term shall commence on July 1st and terminate on the succeeding June 30th. 3. Membership may be drawn from community members, professionals in the field of aging, non-profit leaders, faith-based representatives, program participants, and persons representing the business community. 4. The Community and Human Services Commission shall appoint one of its members to serve as a CoA member with voice and vote that counts towards quorum. 5. The Claremont Senior Foundation, Inc. shall appoint one of its members to serve as a CoA member with voice and vote that counts towards quorum. 6. Community Senior Services shall appoint one of its members to serve as a CoA member with voice and vote that counts towards quorum. 7. The Claremont City Council shall appoint one of its members to serve on the CoA as a non-voting representative who does not count towards quorum. 8. Upon recommendation of the CoA Nominating Committee, the members of the CoA shall be selected annually by the CoA members in May of each year. After the election, the CoA membership list shall be sent to the Community and Human Services Commission. 9. The CoA may select additional members during the year if the proposed member(s) have the potential to bring professional stature and/or experience beneficial to the mission of the CoA. 10. Each CoA member shall attend and participate in meetings, assignments, and task groups on a regular basis. Members shall attend all scheduled meetings with no more than two (2) unexcused absences each year. 11. The CoA shall meet every other month (July, Sept., Nov., Jan., March, and May) on the second Wednesday at 12:00 noon. 12. A member may take an excused medical or family leave with the permission of the Executive Board. In doing so, the member will temporarily vacate their seat and any voting authority until their return.

C. Governance 1. The CoA shall select the following officers: Chair and Vice Chair. a. Officers shall serve from July 1 to June 30. b. Officers shall serve 1-year terms and may serve a second consecutive year. c. The Chair shall appoint chairs of subcommittees as needed from within the membership. d. The Chair shall appoint replacements for officer vacancies which occur (for the remainder of the year) from within the membership. 2. A quorum shall consist of a simple majority.

D. Executive Board 1. The Executive Board shall be composed of the Chair, Vice Chair, the Human Services Manager, and the Senior Program Supervisor. 2. The purpose of the Executive Board is to meet in an advisory capacity for strategic planning at the request of the Chair of the CoA, and to review and recommend items for the CoA meeting agenda. 3. Additional members of CoA or members of the community at large may be invited to participate in Executive Board meetings. 4. The Executive Board shall meet monthly.

CoA Policies and Procedures, 14th Revision, 11/9/16 Page 2

E. Committees 1. Nominating Committee a. The committee shall consist of five (5) individuals, one of whom shall be the Chair of the CoA and at least one who is not a member of the CoA. b. The Chair of the CoA shall appoint the members of the Nominating Committee and designate one member as the Chairperson. c. The Nominating Committee shall begin meeting in January and shall present the slate of officers and proposed new members to the CoA at the March meeting. d. The CoA shall vote to select officers and members at its May meeting, upon the recommendation of the Nominating Committee. e. The Nominating Committee shall appoint members of the Awards Committee, ensuring that at least one member of the committee comes from the community-at-large. 2. Awards Committee a. The Awards Committee, designated by the Nominating Committee at the time of the presentation of the full slate of CoA members and officers, annually selects honorees for the following awards, in recognition of dedicated service to seniors: (1) Josephine Smith Award honors an individual or individuals for outstanding service to seniors. (2) Extra Mile, Extra Smile Award honors a group or organization for service to seniors. (3) Over and Above Award honors an individual or individuals who is/are not a member or members of the CoA for outstanding service to seniors. (4) Muriel Farritor Award honors an individual or individuals who have received the Josephine Smith Award and continue to provide service to seniors in the community. 3. Ad Hoc Committees a. Committees and groups are appointed as needed and subject to change based on the goals and priorities of the CoA. b. The groups serve as a temporary advisory committee with membership less than that of a quorum of the CoA. Ad hoc committees are not perpetual and will be dissolved as soon as their task has been completed. c. Ad hoc committees are encouraged to prepare written agendas and minutes for meetings. 4. Activity Groups a. Activity groups serve under the City representing particular interests, activities, and services through the Claremont Senior Program. b. Activity groups are not required to be a member of the CoA and can make requests through the CoA for support from the Claremont Senior Foundation, Inc.

Adopted 6/6/88 14th revision 11/9/16

CoA Policies and Procedures, 14th Revision, 11/9/16 Page 3

City of Claremont COMMITTEE ON HUMAN RELATIONS

MISSION STATEMENT: As a subcommittee of the Community and Human Services Commission, the Committee on Human Relations is dedicated to promoting positive human relations in an increasingly complex and multicultural society. The Committee works to develop programs that address as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and other divisive attitudes that can lead to inter-cultural tension, hate incidents, hate crimes, and related violence.

The Committee is committed proactively:

• To fostering harmonious and equitable inter-group relations through community-wide outreach with educational programming and events;

• To providing outreach and education designed to promote the understanding of human relations community-wide, and strengthen the community’s capacity to effectively collaborate in supporting and implementing the Committee’s mission;

• To promoting an informed, just, equitable, and inclusive multicultural society;

• To assist in reducing intergroup tension and violence, as well as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and other divisive attitudes that can lead to inter-cultural tension, hate incidents, hate crimes, related violence, or any other arbitrary factor;

POLICIES AND PROCEDURES

A. PURPOSE -- The Committee on Human Relations shall: 1. Work on any and all matters pertaining to human relations in the community as stated in our mission statement. 2. Proactively advocate and recommend programs and activities to promote a positive climate for human relations and well-being in Claremont. 3. Keep informed with the progress and development of relevant programs locally, countywide, statewide, and nationally, and report them to the Community and Human Services Commission and to the City Council, as appropriate. 4. Advise the Community and Human Services Commission on progress made by local programs for improved human relations. 5. Coordinate data indicating the status of human relations in the community, keeping alert to changing needs and interests, as a basis for recommending and evaluating programs and conducting outreach, education, and forums. 6. Work cooperatively with staff in developing an annual work plan. 7. Work in consultation with and guidance from the Los Angeles Commission on Human Relations, to establish best practices pertaining to programing, crisis intervention and mediation, and community outreach; with special attention given to

partnering with law enforcement and other human relations organizations throughout Los Angeles County.

B. MEMBERS -- The Committee on Human Relations: 1. Consists of nine (9) members who reflect the diversity of the community and reside, attend school, have their primary employment in Claremont, or are engaged in Human Relations work in the City of Claremont. 2. Includes one member of the Community and Human Services Commission, who shall serve as a liaison of the Committee. 3. Includes one member of the Police Commission, who shall serve as a liaison of the Committee. 4. Members will attend meetings and participate in activities of the Committee and serve on Ad Hoc Committees. 5. Except for a replacement term described below, and excluding liaisons, members shall be appointed by the Community and Human Services Commission for three-year terms. The terms shall be determined by lot, following adoption of these by-laws. 6. Have a membership term maximum of seven years; that is, two consecutive three-year terms or one four-year term and one three-year term for the first seven years of the Committee. Following a one-year absence, an individual could be nominated to serve as a member again for a maximum of one, additional three-year term. Should a member serve a partial term to complete a non-expired term or a prior member, such a partial term shall not be included for the purposes of the maximum service of two consecutive terms. 7. A member’s term shall commence on the date the member is appointed or reappointed to the Committee on Human Relations. 8. Should a vacancy occur prior to the end of the member’s scheduled term, the Community and Human Services Commission shall recommend a replacement for the non-expired term.

C. MEETING OF OFFICERS -- The Committee on Human Relations shall: 1. Consist of the following officers: Chair and Vice Chair. 2. Set May of each year for the selection of officers. 3. Nominate a Chair and Vice Chair and recommend to the Community and Human Services Commission for a one-year term, commencing in September. 4. In all subsequent years, establish a Nominating Ad Hoc Committee consisting of three persons: one appointed by the Committee Chair, one a liaison from the Community and Human Services Commission, and one liaison from the Police Commission. The Nominating Committee shall nominate officers, who shall be voted on by the Committee membership. Commencing in 2017, officers’ terms shall begin in September. 5. Consider, in recommending Committee on Human Relations officers, an individual’s demonstrated participation and leadership on the Committee, as well as their experience in human relations issues. Emphasis should be on

the training of the chairs, having them work their way up through Ad Hoc Committee leadership, and/or the Vice Chair position. 6. Have a term of office for officers of one-year. The Chair may be appointed to serve a maximum of two terms. 7. Appoint Ad Hoc Committee chairpersons, as needed. Ad Hoc Committee Chairs must be members of the Committee on Human Relations.

D. MEETINGS -- The Committee on Human Relations shall: 1. Ordinarily meet in the months of January, March, May, September, and November, plus special meetings as needed. The meeting will ordinarily be conducted on the third Monday of the month. 2. Work from an agenda prepared in advance by the officers of the Committee on Human Relations.

E. OFFICERS -- shall: 1. Consist of the Committee Chair, Vice Chair, with the support from the liaison from the Community and Human Services Commission, and the liaison from the Police Commission. 2. Be empowered to establish meeting agendas and, as special circumstances require, facilitate the work of the Committee, and be able to meet in the event of an incident/emergency.

F. AD HOC COMMITTEES – The Committee on Human Relations shall:

1. Establish specific Ad Hoc Committees to carry out the work plan of the Committee. 2. Have Ad Hoc Committees report on their work progress at each regular Committee on Human Relations meeting. 3. Have Ad Hoc Committees whose membership has to be less than a quorum but at least two committee members, appointed by the Chair, not the entire membership body. Ad Hoc Committees may not be a standing committee with a fixed meeting time and/or continuing subject matter, and they cannot have members from outside on their Committee, however, they may invite outside members into discussions and assist with work plan items.

G. STANDING RULES

1. The work of the Committee shall be such as suggested by the Community and Human Services Commission, by the community-at-large, or may be self-initiated. 2. All minutes shall be approved by the Committee and received and filed by the Community and Human Services Commission. All material submitted shall, in turn, be forwarded, unabridged, to the City Council, with a recommendation from the Community and Human Services Commission regarding such material. 3. The Committee on Human Relations shall encourage the Community and Human Services Commission to maintain on its membership, at least one

Commissioner who has special interest or expertise in the field of human relations. 4. The Committee on Human Relations shall encourage the Police Commission to maintain on its membership, at least one Commissioner who has special interest or expertise in the field of human relations. 5. A quorum shall constitute a simple majority of the current membership. 6. A Committee action requires a quorum. 7. These policies and procedures may be amended by a two-thirds majority vote of Committee members present, provided that the proposed changes have been introduced at a prior meeting. 8. The Committee will receive information on hate crimes and hate incidents as they occur in Claremont from the Police Department.

Proposed Revisions: 01-22-18

Independence Day Committee (A Standing Committee of the Community and Human Services Commission)

Policies and Procedures

A. Mission of the Independence Day Committee (IDC)

To facilitate a fitting commemoration of the National Independence Day in the community and afford an opportunity for every age group in the City to participate in a total community event. The celebration should be an informal affair for Claremont residents and organizations.

B. Functions of the IDC shall include but not be limited to the following:

1. To recommend policies, rules, and regulations to govern the celebration. 2. To work cooperatively with staff to keep expenditures in line with the adopted City budget. 3. To decide on a theme for each year’s celebration. 4. To review and evaluate existing programs and ad hoc committees annually. 5. To oversee the various dignitaries who will appear in the parade or any other Committee approved honorary position. 6. To work cooperatively with staff in developing goals and evaluating outcomes of the celebration. 7. To oversee guidelines for parade entries, booth/table vendors and all contests. In no case shall the guidelines infringe upon First Amendment rights. 8. To advise, inform and recommend to the Community and Human Services Commission, and through it to the City Council, information related to the Fourth of July Celebration. 9. To perform other duties as assigned by the Community and Human Services Commission and/or the City Council. 10. To promote Human Relations: a. To promote improved human relations, civic peace, inter-group understanding, and the full acceptance of all persons in all aspects of community life; b. To enhance overall community well-being by encouraging services, programs and participation therein, that will foster health, wellness, social connectedness, and harmonious inter-group interaction; c. To promote actively a just and equitable intercultural society that fosters positive human relations; d. To reduce and eventually eliminate inter-group violence, conflict, and tension, as well as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor, and; e. To provide outreach and education to promote the understanding of human relations community-wide, and strengthen the community’s capacity to more effectively collaborate in supporting the Committee’s mission.

C. Membership/Committee Structure

1. The Independence Day Committee shall consist of at least 10 persons representative of the community. 2. The Committee shall consist of a Chair, a Vice Chair, a Community and Human Services Commission liaison, ad hoc committee chairs, committee members, and non-voting staff members. 3. Members shall be selected annually by the Chair and Vice Chair based on their completed membership application. They will serve from September 1-August 31. The Committee values the long-term commitment of its members because they provide continuity. The Committee Staff Liaison(s) will update the Community and Human Services Commission on current committee members annually. 4. The Community and Human Services Commission shall appoint one of its members to serve as ex-officio member with voice and vote. The Commission liaison shall receive information about all meetings related to the celebration such as ad hoc committee meetings, and shall report to the Commission all pertinent information about Committee activities. 5. Each IDC member shall attend meetings on a regular basis, shall serve on at least one IDC ad hoc Committee, and shall participate in activities of the IDC. Members must attend three meetings or donate three hours of service by the June meeting in order to receive a Committee shirt, up to 3 complimentary fireworks show tickets (if needed), and 1 early admission pass.

D. Governance

1. The Independence Day Committee shall select the following officers: Chair and Vice Chair. Nomination and selection of the Chair and Vice Chair will take place at each year’s Independence Day Committee wrap-up meeting.

a. Chair and Vice Chair shall serve from September 1-August 31. b. Chair and Vice Chair shall serve one-year terms and may serve a second consecutive year. c. Though the Vice Chair is not a Chair-select, that person is encouraged to run for Chair, thereby bringing experience to the key leadership role on the Committee. d. The Chair shall appoint Chairs of ad hoc committees as needed from within the membership. e. The Chair shall provide the ad hoc committee Chairs with a written description of their responsibilities and a timeline at the January meeting each year. f. The Chair shall appoint replacements from within the Committee membership for officer or ad hoc committee chair vacancies that occur during the year. 2. Quorum for IDC meetings a. A quorum shall consist of 50% plus one of its total members. 3. Appeal of Decisions a. A majority vote of the IDC Committee members in attendance is necessary to approve motions brought before the Independence Day Committee. b. An applicant for participation in Independence Day activities can appeal a decision by the Independence Day Committee to the Community and Human Services Commission.

E. Ad Hoc Committees

1. The Independence Day Committee may create ad hoc committees as deemed necessary to carry out its functions. 2. Blue Ribbon Ad Hoc Committee The Independence Day Committee Chair serves as Chair and is responsible for contacting the six other Blue Ribbon Committee members representing the following: City Council, the Community and Human Services Commission, a service organization, the religious community, the education community with preference given to the School Board, and one other member of the Independence Day Committee. The Council, Commission, and School Board will choose their own representatives, while the Independence Day Committee Chair chooses the others.

F. Meetings

1. The Committee will provide for its own meeting times and dates. 2. It is recommended that the first meeting of the season be held no later than the end of January of each year.

G. Committee Awards

1. The Chair may present awards at the annual wrap-up meeting. The number and type of awards is at the Chair’s discretion. 2. The Heritage Award is to be presented to the person(s) or program that best represented the rich heritage of Claremont’s longstanding Fourth of July Celebration. 3. The Spirit Award is to be presented to the person(s) or program that best represented the true patriotic spirit of Claremont’s Fourth of July Celebration.

H. Staff Support

1. Human Services Department a. Human Services Department staff shall serve on the Committee as liaison between the Committee and all City departments and shall be considered non-voting member(s) of the committee. b. The Human Services Department is responsible for the year-round coordination of all aspects of the Fourth of July Celebration, including supporting the Independence Day Committee with its planning efforts. 2. Other City Departments a. Staff from other departments, including but not limited to, Community Services and the Police Department, shall attend committee meetings on an as needed basis.

I. Event Volunteers 1. Event volunteers assist with carrying out specific assignments at the Fourth of July Celebration. They are not considered Independence Day Committee members. 2. Event volunteers shall receive an event volunteer shirt, 1 complimentary fireworks show ticket (if needed), and recognition at the wrap-up meeting. If they volunteer at the Fireworks Show they shall receive one early admission pass in lieu of a ticket.

J. Fundraising/Financial Support

1. The goal of fundraising efforts is to ensure that there are sufficient funds for event operations. Fundraising events should be directed to those activities that produce the greatest return with minimal impact. Fundraising and financial support for the event should adhere to the following guidelines: a. The budgeted expenses for the Fourth of July Celebration should be underwritten by funds raised for the event. b. Sponsorships obtained for the event should be within acceptable community norms, and donation requests to local businesses should be minimized. c. Fifty percent (50%) of the revenues raised in excess of expenses each year should be set aside as a reserve fund for use in years when fundraising goals might not be met. d. Fifty percent (50%) of the revenues raised in excess of expenses each year should be set aside for new program and equipment needs to enhance the event. 2. City of Claremont a. The City of Claremont supports the Committee by authorizing the use of Memorial Park for the celebration. b. An overhead charge may be assessed by the City to cover costs of office machines, stamps and other supplies, accounting services, etc.

K. Additional Committee Regulations

1. Blue Ribbon Committee 2. Booth & Table 3. Contests 4. Fireworks Show 5. Honoree Reception 6. Parade Adopted 12/11/67 Amendment 10/19/16

POLICIES AND PROCEDURES CLAREMONT YOUTH SPORTS COMMITTEE ______

A Standing Committee of the CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION

A. MISSION STATEMENT

The Mission of the Youth Sports Committee is to be fair and equitable in coordinating the needs of all youth sports organizations’ participants nineteen (19) years of age and under in the City of Claremont, while managing the City and School District’s resources.

Identify and anticipate future facility and maintenance needs.

Oversee fair and equitable consideration to all youth sports organizations in the community.

B. PURPOSE

The Youth Sports Committee shall:

1. Encourage Youth Sports Committee organizations to work together to help promote youth sports and that programs are enjoyable for youth.

2. Advise, recommend, assist, and encourage activities and programs for the sports programs of Claremont.

3. Advise the Community and Human Services Commission on the progress made by local youth sports organizations and recommend ways in which the City can help encourage the participation of youth in existing sports groups.

4. Identify sources of possible technical advancement, field and facility enhancement, and opportunities for youth sports programs.

5. Assist staff with assigning both City and School District facilities/fields for youth sports organization use.

6. It is the intent of the Youth Sports Committee to allocate athletic field use to requesting qualified organizations on the basis of residency, fairness, impartiality, and need in concurrence with the seasonal priorities mentioned in this policy.

C. MEMBERSHIP

To qualify as a member on the Youth Sports Committee, the youth organization shall:

1. Consist of the president or commissioner of each youth sports organization in Good Standing (Sect. C7) or their appointed designee. A youth sports organization representative must attend Youth Sports Committee meetings. Representatives shall be listed on the Committee Roster and must have the ability to make decisions on behalf of their organization.

2. The Youth Sports Committee may appoint two (2) members at large positions. Each of these two (2) positions shall be entitled to one (1) vote. 3. Assign each organization one (1) vote on the Youth Sports Committee. While only one representative of a group shall be entitled to vote, more than one representative of a group may attend the meetings.

4. The Claremont Unified School District will have one (1) staff person participate on the Committee to act as a liaison between the Committee and the School District. Liaison is a non-voting position.

5. Include one (1) member and an alternate from the Community and Human Services Commission to serve as a liaison to the Committee. Liaison is a voting position.

6. Include at least one (1) staff representative from the Human Services Department to serve as a liaison to the Committee. Liaison position is a non- voting position.

7. To remain a member in good standing, each youth organization must provide the following information to City/CUSD Staff bi-annually (Exhibit C) during the normal field allocation process:

 Maintain the residency ratio as defined in Section H as 65%.  Provide the proper insurance coverage.  Submit the proper City/School District facility use forms.  Submit Seasonal game and practice schedules.  Comply with State Gender Equity requirements.  Submit Team rosters listing player’s names, city of residency or school, team coach, and assistant coach, of the organizations previous season.  Pay the required field/facility/lighting usage fees determined by the City and School District.  Agree to the Self-Imposed Athletic Facility Fee of $5.00 per athletic participant per field allocation process to cover needed maintenance improvements as a result of use and wear and tear to facilities.

8. Require that each organization complete and remit all forms/documentation required by the City, Committee, and/or School District, within 30 days of the City’s request. Among those included in this section are all items listed in Sect. C-7 above.

9. Require that all organizations fully comply with the City’s direction and requirements for fingerprinting/Live Scan per government standards.

10. Any organization not adhering to these requirements may lose their “Good Standing” status and may be suspended or ejected from participation on the Youth Sports Committee; losing their voting and field allocation rights.

11. Require the annual attendance by a recognized group representative of at least two-thirds (2/3) of all regular meetings to be considered a voting member in good standing. Voting members in good standing shall be given priority in facility assignments.

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 2 OF 15 D. OFFICERS

The Youth Sports Committee shall:

1. Nominate and select (by a majority vote) a chairperson and vice chairperson from its membership every January. Terms shall be one year in length with no limit on the number of terms that can be served by a single person, except that annual elections are required.

2. Nominate and select (by a majority vote) other officers as the need arises.

E. MEETINGS

The Youth Sports Committee shall:

1. Meet at least eight (8) times each calendar year, on a stated date, at a stated time, set in advance by the Committee and noticed in accordance with the Brown Act. The regular meeting will be conducted on the third Tuesday of February, March, April, June, September, October, November, and December at 7:00 p.m., unless changed by a majority vote of its membership. Meetings may be canceled due to a lack of agenda items or as warranted.

2. Work from an agenda prepared in advance by the selected officers and staff liaisons.

3. Distribute minutes (completed by staff) and distribute with the agenda prior to the next regular meeting.

4. Adhere to the requirements of the State of California Brown Act.

F. EXECUTIVE BOARD

1. The Executive Board consisting of Chair and Vice Chair and the liaison person from the Community and Human Services Commission.

2. The Committee empowers the Executive Board to administer the work of the Committee.

G. STANDING RULES

1. A quorum is reached when at least one-half (1/2) of all voting members PLUS ONE are present.

2. All youth sports organizations are required to adhere to their own organizations approved code of ethics, as well as the code of ethics (Exhibit D) of the Youth Sports Committee.

H. RESIDENCY REQUIREMENT

The residency requirement is that 65% of the Claremont youth organization’s registered participants using a City or School District sport facilities/fields be Claremont residents or attend Claremont schools.

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 3 OF 15 Exception: Claremont Foothill Storm is allowed thirteen (13) teams and the Claremont Stars’ will be allowed ten (10) teams who will be grandfathered in at 51%. Any expansion of new teams will need to adhere to the 65% residency rate.

1. Claremont Youth Sports organizations shall be grouped into two classifications:

a. Claremont Youth Sports organizations which meet the City’s residency requirement and are, therefore, eligible to join the Youth Sports Committee.

b. Claremont Youth Sports organizations which do not meet the City’s residency requirement and are, therefore, not eligible to join the Youth Sports Committee.

2. Claremont Youth Sports organizations, which do not meet the City’s residency requirements and are not a member in Good Standing with the Youth Sports Committee, and rent City or School District facilities/fields, shall make specific arrangements with either the City or the School District representatives, and pay the standard facility/field use fees including any and all lighting fees. Scheduling of facilities/fields for use by these organizations is the last priority.

Exception: Approved sanctioned tournaments conducted by Claremont sport organizations, which are members of the Youth Sports Committee, are exempt from non-resident fee surcharges.

3. Enforcement and verification of residency requirement shall be handled in the following manner:

a. On an annual basis, the president or commissioner of each Claremont based sports organization shall submit to the Human Services Department, via the Youth Sports Committee, a signed agreement certifying the total registration (resident and non-resident) of the sports organization (Exhibit A), the total Claremont resident registration, and the percentage of Claremont residency of its registration. The signed certification agreement shall include the understanding that the City, Youth Sports Committee, and/or Claremont Unified School District may require verification to its satisfaction of registration, at its discretion, to ensure the accuracy of information. The annual (based on a calendar year) residency verification shall be submitted to the Human Services Department within thirty (30) days of the last date of registration in the generally accepted peak season for participation in the group’s program.

b. Youth sports organizations may request verification (audit) of another sports organization’s registration. Requesting organizations shall bear the City’s cost of conducting the verification as a deposit prior to the audit. This cost shall be refunded if the verification finds that the audited group does not meet the City’s residency requirements. Organizations found not in compliance with the residency requirements will pay the verification costs and penalties (Exhibit B).

I. NON-COMPLIANT GROUPS

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 4 OF 15 Any Youth Sports Committee member organization found to be non-compliant will be reviewed by the Youth Sports Committee, and the Community and Human Services Commission. The penalties may include any one or more of the following:

1. Field allocation may be reduced based on the percentage of actual resident teams misrepresented or fields may be completely rescinded based on the seriousness of the infraction

2. Loss of member voting rights extending for a period of three months to one year.

3. Complete loss of Youth Sports Committee Membership.

J. RESERVE FUNDS

1. Youth Athletic Facility Self-Imposed User Improvement Fund

Each youth organization will submit its participation numbers to the Youth Sports Committee during the field/facility allocation process in December and June. The spring/summer season usage (January 1 – June 30) allocations are approved by the Youth Sports Committee at its December meeting. The fall/winter season usage (July 1 – December 31) allocations are approved by the Youth Sports Committee at its June meeting.

Once participation numbers have been submitted, an organization will be invoiced $5 per user.

Exception: Each organization will submit the number of participants that receive a 25% or greater scholarship for their program. Participants that meet the scholarship criteria will not be charged the $5 fund and the organization will not be required to submit funds on their behalf.

Once an organization’s funds have been collected, the organization may utilize 100% of those funds to complete approved projects prior to June 30 of that fiscal year. The approval process requires that organizations identify and present to the Youth Sports Committee a project or projects they would like to complete to enhance the athletic facility/facilities. The organization must meet with City and/or CUSD staff to get approval to complete the project. Independent contractors may only be used with prior approval by City or CUSD staff. Every project must meet all City and CUSD standards and requirements (e.g. building codes, safety regulations, etc.).

Projects may vary in amount and may take years to accomplish. Funds may be allocated and set aside for future projects. It is up to the Youth Sports Committee to identify projects and move them though the process. It will be the responsibility of the Youth Sports Committee or its members to determine potential projects, costs, and timelines.

Once a project has gone through the approval process, it will be placed on the next regularly scheduled Youth Sports Committee meeting agenda as an administrative item. Once approved by the Youth Sports Committee, the project may then be completed. When the project is complete, a demand request will be

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 5 OF 15 submitted and the contractor or agency performing the work will be provided a check within 2 – 3 weeks, which is the City’s normal demand process. Each organization’s Youth Athletic Facility account will be established and reconciled monthly to allow each organization to view their account balance. At the end of every fiscal year (June 30), all individual funds remaining in the organization’s Youth Athletic Facility account will be rolled into the Youth Sports Committee Reserve Fund to be used for Youth Sports Committee approved projects by any Youth Sports Committee organization. Exceptions may be made upon the approval of the Youth Sports Committee, for the following reasons:

 A project requires funding in excess of the amount an organization collects in participant funds in one year.

 Work on a project they can carry over into a subsequent fiscal year or will take multiple years to complete.

 Funds are encumbered for a project to be completed in the future.

K. FIELD ALLOCATION PROCESS

Definitions:

Primary User – This is a Youth Sports Committee qualified Group organization and as such has first priority for field use during the season in which they are classified as a primary user. Example: American Youth Soccer organization – primary user during the fall/winter allocation season, Claremont Little League would be viewed as a secondary user.

Secondary User – This is a Youth Sports Committee qualified organization. A secondary user may obtain field use allocations only if a field is not usable by a primary user, all primary users have received all the field time requested, and there is field time not allocated to primary users.

Resident – Any participant that lives in Claremont or attends a Claremont based school will be considered a resident by the Youth Sports Committee for priority status evaluation and allocation percentage of City and CUSD athletic facilities.

Non-Resident – For the purpose of this document, non-resident shall be defined as any individual living outside the boundaries of the City of Claremont that does not attend a Claremont based school. Non-resident groups or teams having less than 65% of the participants living within the City or not attending a Claremont based school shall be classified as non-resident.

Participant – Shall include only those players up to and including nineteen (19) year olds that are fully registered with a user organization. Non-players such as coaches, officials, staff, etc., shall not be included in the total number of organizational participants for the purposes of allocating fields and or shall be counted in the over-all percentage of residency.

Allocation Procedures:

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 6 OF 15 1. Each Claremont Youth Sports organization is required to submit an Athletic Field Use Request for City and CUSD athletic fields to the Human Services Department during the fall/winter, spring/summer athletic field allocation process. Users that fail to submit the required athletic field application forms before a deadline, as established by the Committee, may not receive some or any of the fields requested.

2. Each organization filing an Athletic Field Use Request via the Youth Sports Committee will be required to submit the following information to the Human Services Department during each athletic field allocation process:

a. Complete team rosters including: Participants’ name, city, zip code and phone number. These rosters serve the purpose of proof of residency and ensure the 65% residency policy. City staff may call names from submitted rosters at any time to verify participation with said league/organization.

b. Complete list of names, addresses, telephone numbers, and email addresses of current Board of Directors.

c. Certificate of Insurance and Endorsement (coverage not to expire during allocation period).

d. Comply with State Gender Equity requirements.

e. Submit proof of current non-profit status with the State of California or proof that league falls within definition of non-profit organization as specified by the State of California.

f. Submit the proper City/School District facility use forms. g. Pay the required field/facility/lighting usage fees determined by the City and School District.

h. Submit a Master calendar to include:  Tryouts/Draft Skills Evaluation (date, time, place)  Date practices begin  Date league games begin  Date league games end  Dates of tournaments hosted by league  Dates of All-Star practices and games  League schedule for opening and closing dates  Dates of all other organization activities which may require fields or facilities

Note: Failure to submit this information within the specified times may result in loss of priority status, as well as possible loss of some or all requested fields.

3. Claremont Unified School District Fields and Facilities The City of Claremont Human Services Department coordinates the use and allocation of City parks, athletic fields and facilities, and selected athletic facilities

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 7 OF 15 of the Claremont Unified School District. Organizations’ field needs may be met by using a combination of City and School District facilities.

4. Release of Fields Any user organization that has been allocated space and does not intend to use it regularly, should notify the Human Services Department of their intent to release their allocation. Released allocations will be evaluated and re-allocated per the allocation guidelines.

Note: At no time will subletting or swapping of allocations be permitted between organizations. All released fields will be re-allocated through the Human Services Department.

5. Rules and Regulations of Field Usage a. A designated responsible adult representative of the organization must be present at all times during any organization’s use of City or CUSD facilities. b. An approved Youth Sports Committee resident team must be on athletic fields at all times. At no time may an organization allow non-resident teams to compete against each other on any City of Claremont Athletic Field. Non- resident teams are not permitted to practice on Claremont Youth Sports Committee Resident organization practice fields. c. Games and practices are not to begin earlier than 8:00 a.m. d. Games and practices are not to end later than 9:00 p.m. at lighted facilities and dusk at non-lighted facilities. Any event extending past the 9:00 p.m. curfew must have the prior approval of the Human Services Director. e. The user organization accepts the facilities in “AS IS” condition. f. Facility use must be consistent with the type of play permitted for each facility unless otherwise approved by the City (i.e., No soccer play on baseball fields). g. The City of Claremont reserves the right to cancel and/or re-schedule a reservation when necessary due to conflicts, weather conditions, priority usage, and any circumstance deemed appropriate for said cancellation.

6. Athletic Field Storage Facilities

a. Storage facilities are made available free of charge to local seasonal user groups and may be shared with another scheduled user of the facility if space permits. b. All user equipment must be stored in a neat orderly manner. c. Upon conclusion of seasonal play, all equipment may be removed if required within fourteen (14) days and/or a clean-up fee, based on actual expenses incurred and overhead will be charged. d. Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group’s expense. e. Equipment which has been issued by the City and misplaced, lost or stolen will not be replaced by the City. Organizations may replace said equipment for future use. f. In consideration of the use of the facility, the user organization agrees to indemnify, defend, and hold harmless the City of Claremont, it’s officers, employees, and volunteers from all liability, claims, suits or judgments which

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 8 OF 15 may arise from the use of the premises, excepting those claims, suits or judgments arising out of the sole and intentional negligence of the City of Claremont.

L. SPECIFIC PARK RULES

Exhibit E contains an overview of all City and CUSD athletic facilities and their amenities.

La Puerta Park 1. Facility athletic lights can operate Monday through Thursday evenings until 9:00 p.m., each night, from September 1 – March 31, each year, per the facility Environmental Impact Report. 2. No formally organized sports competition may be held on Sundays unless a permit has been authorized by the Community and Human Services Commission; except when games set for other days must be rescheduled because of rain, they may be played on Sunday without obtaining a permit up to four times in a calendar year.

Padua Avenue Park 1. Facility athletic lights can operate Monday through Thursday evenings until 9:00 p.m., each night, from September 1 – March 31, each year, per the facility Environmental Impact Report. 2. No formally organized sports competition may be held on Sundays unless a permit has been authorized by the Community and Human Services Commission; except when games set for other days must be rescheduled because of rain, they may be played on Sunday without obtaining a permit up to four times in a calendar year. 3. Environmental Impact Report states that noise levels shall not exceed sixty- five (65) dBA decibels during organizations activities. Twice during an organizations season, the City shall monitor noise levels around the park to ascertain whether or not the youth sports Organization is complying with City standards. Repeated violations of City noise standards will be grounds for revocation of the facility use permit at the discretion of the City Manager.

College Park 1. The use of College Park lights and amenities are subject to the Good Neighbor Agreement between Claremont Little League and the neighborhood of Elder Drive and Green Street.

Note: Failure to follow these rules and regulations may result in the suspension or loss of an organization’s use of City facilities.

Exhibit A City of Claremont/Claremont Unified School District

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 9 OF 15 Human Services Department

Youth Sports Group Residency Verification Agreement

I certify that I am the officially selected president or commissioner of:

______(name of youth sports organization)

I also certify that the following registration figures have been verified and are correct for:

______(league season, dates)

Total Registered Participants:

Total Claremont Residents Registered:

Percentage of Claremont Residents:

My sports group understands that the City of Claremont, Claremont Unified School District, and/or Youth Sports Committee may require an audit (verification) of the group’s registration in order to assure that the City’s residency requirement for use of sports facilities/fields is met. If an audit is required, my sports group agrees to provide to the City of Claremont, Claremont Unified School District, and/or Youth Sports Committee such copies of registered participants and their addresses as requested, in form satisfactory to the requesting party(ies). My sports group also understands that there will be specific penalties if it is found that the group fails to meet the residency requirements.

Organization:

Organization Mailing Address:

Signed: President/Commissioner

Date:

Please attach a list of your Group’s Executive Board (Officers) to this agreement:

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 10 OF 15 Exhibit B

City of Claremont/Claremont School District Human Services Department

Penalties for Youth Sport Organizations Not Meeting the Residency Requirement

If a Youth Sports Committee organization is found to be in non-compliance as a result of a requested verification, the following penalties shall be imposed:

1. The youth sports organization shall be charged the City’s cost of the verification audit.

2. The Human Services Director may suspend the youth sports organization from use of City facilities/fields for a period of up to one year. This may be appealed to the Community and Human Services Commission for final determination.

3. The Claremont Unified School District reserves the right to levy additional penalties.

Youth Sports Group President/Commissioner Date

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 11 OF 15 City of Claremont Exhibit C Human Services Department

Youth Sports Committee Annual League Application

League Organization Name: ______Season Dates: ______

League Representative: ______

Address: ______City: ______Zip: ______

Home phone # ______Work phone # ______Cell phone # ______

Employer: ______

Address: ______City: ______Zip: ______

Please check and confirm the following  Youth Sports Organization has fingerprinted/Live Scanned all persons in contact with minors participating in said league and has in place a screening process for volunteers.  Youth Sports Organization has accepted Volunteer applications from all persons in contact with minors participating in said league.  Youth Sports Organization has obtained the Volunteers permission to conduct a background check.  The Youth Sports Organization has obtained in writing from the volunteer that he/she has not been convicted of any crime against children or violent crimes.  The majority (65%) of its league participation and Board of Directors is Claremont residents.  Provides a training program for volunteer administrators, volunteer coaches and conducts a parent orientation using, but not limited to: Standards and Training programs developed by the National Alliance for Youth Sports. Required Paperwork  501 (c) (3) designation from the I.R.S. or has a nonprofit designation from the California Franchise Tax Board and/or the California Secretary of State.  65% Sports Group Residency Verification Agreement (Exhibit A & B)  Liability Insurance Certificates City/CUSD  City/CUSD Athletic Use Field Agreement

I certify that all statements I have made on this application are true and correct. I hereby authorize the City of Claremont to investigate the accuracy of this information from any person or organization, and I release City of Claremont and all persons and organizations from all claims and liabilities arising from such investigations or the supplying of information for such investigations.

The information furnished on this form is subject to verification. I acknowledge that any false information or required paper work not turned in, the Youth Sports Organization will automatically forfeit its field, court, or rink use privileges. In order to receive field, court, and rink allocation, all items must be checked and required paper work turned in. I acknowledge that any false statements or misrepresentation on this application will be cause for refusal of field allocation.

SIGNATURE OF APPLICANT: ______DATE: ______This application is to resubmitted at the December Youth Sports Committee meeting on an annual basis

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 12 OF 15 City of Claremont Exhibit D Human Services Department

Youth Sports Committee Code of Ethics

The Youth Sports Committee (YSC) strongly believes in the benefits of participation in organized youth sports. Participation in sports has proven to build self-esteem, promote teamwork, develop the body as well as the mind, and is an integral part of the maturation process. Therefore, the goal of the YSC is to provide the programs and venues for young people of all backgrounds to participate and enjoy a variety of youth sports while maintaining a safe, positive, and wholesome environment.

1. Proper Youth Sports Environment: YSC must consider and carefully choose the proper sports environment for their participants, including the appropriate age and development for participation, the type of sport, the rules of the sport, the age range of the participants, and the proper level of physical and emotional stress.

2. Fostering Well-Being of Children: YSC must provide youth sports programs that are developed and organized to enhance the emotional, physical, social, and educational well being of children.

3. Drug, Tobacco & Alcohol-Free Environment: YSC must encourage a drug, tobacco, and alcohol-free environment for their participants during YSC sanctioned events.

4. Positive Role Models: YSC, organizations administrators, officials, coaches, parents, and players must provide positive role models, exhibiting sportsmanlike behavior at games, practices, and sanctioned events. YSC coaches must lead by example in demonstrating fair play and sportsmanship to all players and place the emotional and physical well being of the players ahead of any desire to win.

5. Safe Playing Environment: YSC must insist on safe playing facilities, healthful playing situations, and first aid applications, should the need arise.

6. Equal Opportunity: All YSC youth regardless of race, creed, sex, sexual orientation, gender, ability, skill, and economic status will have an equal opportunity to participate in sports. All YSC groups will adhere to the State AB2404 Gender Equity Requirements.

The City of Claremont does not discriminate on the basis of disability in the admission or access, or treatment, or employment, or volunteer, in its programs or activities.

7. Respect for Facilities: Respect for facilities is to be emphasized by parents, participants, coaches, and all YSC groups. Trash is to be disposed of properly at all City and School District facilities. Balls and other items should not be hit or kicked against fencing, buildings, or walls. All children should be within an area that can be supervised

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 13 OF 15 at all times. Trash cans, bleachers, soccer goal posts, and other equipment is not to be moved unless prior authorization has been given.

8. To promote improved human relations, civic peace, inter-group understanding, and the full acceptance of all persons in all aspects of community life.

9. To enhance overall community wellbeing by encouraging services, programs and participation therein, that will foster health, wellness, social connectedness, and harmonious inter-group interaction.

10. To promote actively a just and equitable intercultural society that fosters positive human relations.

11. To reduce and eventually eliminate inter-group violence, conflict, and tension, as well as discrimination, prejudice, and stereotyping based on race, religion, gender, sexual orientation, national origin, age, ability, ethnicity, social class, or any other arbitrary factor.

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 14 OF 15 Revised: November 2012 Exhibit E Claremont Athletic Facilities

La Puerta Sports Park Blaisdell Park  2 soccer fields*  1 basketball court  2 60’ softball fields  1 tennis court Note: Lights available Mon.-Thurs., Sept. 1-Mar 31. No  1 60' softball field Sunday use.

Cahuilla Park Larkin Park  2 softball fields (CUSD)*  1 60' softball field  8 tennis courts*  2 mini K-squad soccer fields/lawn  1 90’ baseball field (CUSD)* bowling fields*  1 basketball court* Lewis Park Chaparral Elementary – CUSD  1 soccer field  2 soccer fields  2 basketball full-courts

Claremont High School – CUSD Memorial Park  1 pool  1 softball  2 gymnasiums  1 basketball  4 outdoor basketball courts  1 volleyball  4 tennis courts Note: Non-reservable, passive public use only.

 1 90’ baseball field^ Mountain View Elementary – CUSD  3 soccer fields^  1 soccer field*  1 football^ ^Note: Multiuse area. Oakmont Elementary – CUSD Multipurpose field College Park   2 baseball fields  2 60’ baseball fields*  1 60’ baseball field Padua Avenue Park 1 soccer field* Condit Elementary – CUSD   1 soccer field  1 multipurpose field Note: Youth usage only. Lights available Mon.- Thurs., Sept. 1-Mar. 31. No Sunday use. El Roble Intermediate School - CUSD  1 pool Wheeler Park  7 outdoor basketball full-courts  1 60' softball field*  1 gymnasium  1 roller hockey rink*  3 soccer fields  1 basketball court*  1 dirt track Vista Elementary – CUSD Griffith Park  1 soccer field (CUSD)*  2 soccer field  1 90’ baseball field KEY:  1 basketball half-court *Indicates a lit field. Sumner Elementary – CUSD  1 soccer field (CUSD) - Indicates facilities that must be

arranged through Claremont Unified School Jaeger Park District.  1 soccer field Hours – All parks are open 7 days a week from 6 am to 10 pm unless otherwise indicated June Vail Park through the YSC field allocation process or  1 60’ softball field when scheduled maintenance occurs.  1 soccer field

YOUTH SPORTS COMMITTEE - STATEMENT OF POLICIES AND PROCEDURES –October 2016 PAGE 15 OF 15 Claremont Community and Human Services Commission Agenda Report

File #: 3529 Item No: 4.

TO: COMMUNITY AND HUMAN SERVICES COMMISSION

FROM: CHRISTOPHER M. PAULSON, ASSISTANT CITY MANAGER/INTERIM HUMAN SERVICES DIRECTOR

DATE: OCTOBER 7, 2020 Reviewed by: Finance Director: n/a

SUBJECT:

COMMITTEE ON HUMAN RELATIONS UPDATE (ORAL)

RECOMMENDATION

Staff recommends that the Community and Human Services Commission receive an oral update on the Committee on Human Relations.

PUBLIC NOTICE PROCESS

Submitted by:

Christopher M. Paulson Assistant City Manager/Interim Human Services Director

CLAREMONT Page 1 of 1 Printed on 10/1/2020 powered by Legistar™ Claremont Community and Human Services Commission Agenda Report

File #: 3527 Item No: 5.

TO: COMMUNITY AND HUMAN SERVICES COMMISSION

FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR

DATE: OCTOBER 7, 2020 Reviewed by: Finance Director: n/a SUBJECT:

RENAMING OF CAHUILLA PARK

SUMMARY

At the August 25, 2020 special City Council meeting, the City Council directed staff to work with the Community and Human Services Commission to consider renaming Cahuilla Park to more accurately represent the early inhabitants of the Claremont area.

Cahuilla Park, located at Scripps Drive and Indian Hill Boulevard, was named in the 1960’s after the Cahuilla Indians, who were believed to be the Indigenous inhabitants that resided the longest in the Claremont area. The park serves the community with many amenities such as the Youth Activity Center, Tri-City Mental Health building, Taylor Hall, and the Dick Guthrie Skate Park. In the middle to the west side of the park are two softball fields, one 90’ baseball diamond, a tot-lot, stage, restrooms, and picnic areas.

Historic documents attest that the Tongva tribes, rather than the Cahuilla, were the first tribes in the area.

RECOMMENDATION

Staff recommends that the Community and Human Services Commission review the historical facts pertaining to Claremont’s early inhabitants. If a new name is recommended, staff recommends the Community and Human Services Commission create an ad-hoc committee to work with staff, and the Indigenous people to come up with name recommendations.

ALTERNATIVES TO RECOMMENDATION

In addition to the recommendation, there are the following alternatives: · Request additional information from staff. · Do not change the name of Cahuilla Park.

CLAREMONT Page 1 of 4 Printed on 10/1/2020 powered by Legistar™ FINANCIAL REVIEW

In order to rename Cahuilla Park, the monument sign and directional signs would need to be replaced. The cost for those items would be approximately $3,500 and is currently unfunded. The City would work to identify funding sources including grants and private donations. Additionally, staff time would be utilized to update City’s information, website, and brochures to properly reflect the new name. It is estimated at approximately 30 hours of time from Community Services and City Manager’s Office. This staff time would have to be shifted from other priorities.

The staff cost to prepare this report is estimated at $1,557 and is included in the operating budget of the Community Services Department.

ANALYSIS

Cahuilla Park, located at Scripps Drive and Indian Hill Boulevard, was named in 1963 after the Cahuilla Indians, who were believed to be, at the time, the Indigenous inhabitants that resided the longest in the Claremont area.

The City Council was asked to consider renaming the park in 2012. A community group consisting of Mr. Alfonso Villanueva, Ms. Marilee Scaff, Ms. Ginger Elliott, and Mr. Mark Acuna met to discuss renaming the park. The group decided that the park should not be renamed to any of the Indigenous tribes that may have been present in the area. The group recommended the new name for the park be of a botanical aspect that was Indigenous to Claremont. The group recommended three names: Sage, Aliso, and Elderberry.

The Community and Human Services Commission reviewed the community group's recommendation on April 4, 2012. The Commission discussed the historic information obtained by the community group and studied the financial impact of a name change, which was approximately $6,500 for a new monument sign plus marketing materials. After discussion, the Commission agreed (AYES -6, NOES - 0, ABSTENTION - 2, ABSENT -1) to recommend that the City Council maintain Cahuilla Park's name and make no changes.

The City Council reviewed the Community and Human Services Commission's recommendation on May 8, 2012. The City Council unanimously moved to concur with the Community and Human Services Commission' s recommendation to maintain Cahuilla Park's name and directed staff to go back to the Community and Human Services Commission to work on verbiage for a plaque, provide an artistic piece to display the plaque, and find an outside funding source. Outside funding for a larger " artistic" plaque was not identified by staff.

At the August 11, 2020 City Council special meeting, members of the public requested the City consider renaming Cahuilla Park to more accurately represent the early inhabitants of the Claremont area. Staff has been working with Professor Wallace Cleaves (UC Riverside) and Kimberly Morales Johnson (Gabrielino/Tongva, Tribal Secretary of the Gabrielino/Tongva San Gabriel Bank of Mission Indians) to provide the Commission with historical information for its consideration of this request.

HISTORICAL INFORMATION

In 1542, Juan Rodriguez Cabrillo led the first European expedition to explore what is now the west cost of the United States. He sailed up the California coast and landed on Catalina Island, making the first recorded contact between the Spanish people and the Tongva Indians, a semi-nomadic coastal hunter- gatherer tribe that, at the time, populated a territory covering almost 4,000 miles including both of the offshore islands now known as Santa Catalina and San Clemente, part of Orange County, and most of modern day Los Angeles County. These lands in turn provided food and shelter for a population of nearly

CLAREMONT Page 2 of 4 Printed on 10/1/2020 powered by Legistar™ modern day Los Angeles County. These lands in turn provided food and shelter for a population of nearly 5,000 people.

Their original name, Tongva, was lost due to cultural assimilation into Spanish and Mexican culture. The tribe became known as the Gabrielinos because of their close association with the Mission San Gabriel.

Information from California’s Gabrielino Indians (1962) by Bernice Eastman Johnston mentions “Toybipet” in relation to Claremont:

On Reid’s list was “Toybipet,” located on the Rancho San Jose, a domain which includes the modern cities of Pomona, La Verne and part of Claremont. Reid’s “Toybipet” also recorded as Toibina and Tojvingna, could have been on the vast Rancho San Jose. These seem to have been occupied to a much later date than is usual… Another possible contender for this particular title is Indian Hill, north of Foothill Boulevard in Claremont. Two hundred Indians lived there in 1870 and the last to cling to the spot left in 1883.

Information from The First Angelinos, The Gabrielino Indians of Los Angeles (1996) by William McCrawley indicates territorial boundaries:

In the west the boundary between the Gabrielino and the Chumash fell somewhere between Malibu and Topanga creeks, while in the north the Gabrielino territory stretched to the base of the San Gabriel Mountains. In the east the boundary between the Gabrielino and the Serrano and Cahuilla Indians can be defined by an imaginary line from Mount San Antonio, popularly known as Mount Baldy, eastward perhaps as far as the San Bernardino vicinity, then southward to Monument Peak and Santiago Peak in the Santa Ana Monument.

One of Harrington’s consultants, possibly Jose de los Santos Juncos, offered the placement Tsikowale, reporting it to be near Rancho San Antonio, which lay northeast of Tooypinga near the base of the San Gabriel Mountains. “San Antonio is a place this side of Cucamonga - it was [the] ranch of Los Palomares. There is a canyon also this side of Cucamonga called Tsikowale-there was [an] adobe house and vina [vine-yard] in there. San Antonio… is by the point of hill hitherward of Tsikowale. Last is an Ind. Name… Azusa is this side of Tsikowale” (Harrington 1986;R104 F111). The most likely identification of Tsikowale would be San Antonio Canyon, which lies below Mount San Antonio, popularly known as Mount Baldy.

Torojoatngna “The Place Below Snowy Mountains”, known today as Claremont, was a trading community of 45 to 50 homes with a population of 200. The name of this small trading village means “the place below Joat”. Joat means both “snow” and “snowy mountain”. Today we call that mountain, Mt. Baldy and Claremont is the place below Mt. Baldy. The Tongva knew it at The Place below Joat: Torojoatngna.

In 1994, the State of California officially recognized the Gabrielino/Tongva Tribe. On August 31, 1994, the State of California passed Bill AJR 96 which, in part, recognized the Gabrielino as "the aboriginal tribe of the Los Angeles Basin," recognized the entire Los Angeles Basin area and the Channel Islands ... as traditional Gabrielino/Tongva territory, and "respectfully memorializes the President and Congress of the United States to likewise give recognition to the Gabrielinos as the ancestral tribe of the Los Angeles Basin" (ca.gov) (Attachment A).

The California Department of Water Resources, has developed a map, California Indian Tribal Homelands and Trust Land (Attachment B), outlining the different areas of California that were once inhabited by the different tribes. The outline for Tongva (Gabrielino), extends all the way out to sections of San Bernardino, South-East to Riverside and then down to sections of Orange County.

CLAREMONT Page 3 of 4 Printed on 10/1/2020 powered by Legistar™ On January 21, 2020, Assembly Member Ramos introduced Assembly Bill No. 1968. AB 1968 would, in part, authorize the owner or operator of any library or museum to adopt a land acknowledgment process "by which Native American tribes are properly recognized as traditional stewards of the land on which the… library or museum… is located, as specified." (ca.gov) Claremont Heritage through its Board of Directors, adopted a land acknowledgement statement on July 16, 2020 (Attachment C) authored by Professor Wallace Cleaves (UC Riverside) and Kimberly Morales Johnson (Gabrielino/Tongva, Tribal Secretary of the Gabrielino/Tongva San Gabriel Bank of Mission Indians). The following statement is taken directly from the land acknowledgement statement:

Claremont Heritage, Inc. acknowledges the Gabrieleno/Tongva peoples as the traditional land caretakers of Tovaangar (the Gabieleno/Tongva world, including the Los Angeles Basin, South Channel Islands, San Gabriel, and Pomona Valleys, and portions of Orange, San Bernardino, and Riverside Counties) and Torojoatngna (Claremont) specifically. We are grateful to have the opportunity to work with the Taraaxatom (Indigenous peoples) in this place. As an institution located on unceded Indigenous land, Claremont Heritage pays our respects to Honuukvetam (ancestors), 'Ahiihirom (elders), and̓ Evoohiinkem (our relatives/ relations) past, present, and emerging.

Today, Claremont residents make up a diverse ethnic population and a portion of City’s residents are Tongva descendants. Renaming Cahuilla Park after the Tongva would more accurately represent Claremont’s history and honor those who nurtured the land and helped craft the City that our residents enjoy today.

If the Community and Human Services Commission feels that Cahuilla Park should be renamed, staff requests that the Community and Human Services Commission create an ad-hoc committee to work with staff, the Tribal Council, and Tongva descendants to come up with naming options for the park. These naming options will be brought forth at a future Commission meeting for discussion and selection, ultimately sending that recommendation to the City Council for adoption.

PUBLIC NOTICE PROCESS

Submitted by:

Jeremy Swan Community Services Director

Attachments: A - Assembly Joint Resolution No. 96 Relative to the Gabrielinos - August 31, 1994 B - California Indian Tribal Homelands and Trust Land Map C - Claremont Heritage Land Acknowledgement Statement - July 16, 2020

CLAREMONT Page 4 of 4 Printed on 10/1/2020 powered by Legistar™ http://www.leginfo.ca.gov/pub/93-94/bill/asm/ab_0051- 0100/ajr_96_bill_940831_enrolled

BILL NUMBER: AJR 96 ENROLLED 08/31/94 BILL TEXT

PASSED THE SENATE AUGUST 31, 1994 PASSED THE ASSEMBLY AUGUST 31, 1994 AMENDED IN SENATE AUGUST 26, 1994 AMENDED IN ASSEMBLY AUGUST 11, 1994

INTRODUCED BY Assembly Members Martinez, Alby, Allen, Alpert, Archie-Hudson, Baca, Bornstein, Bronshvag, Valerie Brown, Burton, Bustamante, Cannella, Cortese, Ducheny, Eastin, Epple, Escutia, Frazee, Terry Friedman, Goldsmith, Gotch, Hannigan, Harvey, Hauser, Horcher, Karnette, Katz, Lee, McDonald, Moore, Morrow, Mountjoy, Murray, Napolitano, Polanco, Quackenbush, Rogan, Seastrand, Snyder, Solis, Takasugi, Umberg, and Weggeland

AUGUST 8, 1994

Assembly Joint Resolution No. 96 Relative to the Gabrielinos.

LEGISLATIVE COUNSEL'S DIGEST

AJR 96, Martinez. The Gabrielinos. This measure would recognize the Gabrielinos as the aboriginal tribe of the Los Angeles Basin and would memorialize the President and Congress to give similar recognition to the Gabrielinos.

WHEREAS, Gabrielino tribal territory encompasses the entire Los Angeles Basin area and the Channel Islands of Santa Catalina, San Nicholas, and San Clemente; and WHEREAS, The Gabrielino were, at one time, one of the most prosperous and generous Native American tribes of southern California. Long before European contact, the Gabrielinos already had a major society in place with a government, laws, religion, music, dance, art, a monetary system, and cultural exchange; and WHEREAS, The State of California has had consistent interaction with the Gabrielinos, known originally as the San Gabriel Band of Mission Indians; and WHEREAS, The State of California recognizes that the Gabrielino Indian community existed and has continued to exist without interruption to the present day; and WHEREAS, The State of California recognizes that the Gabrielinos have held general membership meetings in the San Gabriel, California region for over 100 years; and WHEREAS, The State of California recognizes that Gabrielino members participate consistently in tribal affairs; now, therefore, be it Resolved by the Assembly and Senate of the State of California, jointly, That the State of California recognizes the Gabrielinos as the aboriginal tribe of the Los Angeles Basin and takes great pride in recognizing the Indian inhabitance of the Los Angeles Basin and the continued existence of the Indian community within our state; and be it further Resolved, That the California Legislature respectfully memorializes the President and Congress of the United States to likewise give recognition to the Gabrielinos as the aboriginal tribe of the Los Angeles Basin; and be it further Resolved, That the Chief Clerk of the Assembly transmit copies of this resolution to the President and Vice President of the United States, to the Speaker of the House of Representatives, to each Senator and Representative from California in the Congress of the United States.

http://www.leginfo.ca.gov/pub/93-94/bill/asm/ab_0051-0100/ajr_96_bill_940913_chaptered BILL NUMBER: AJR 96 CHAPTERED 09/13/94 BILL TEXT

RESOLUTION CHAPTER 146 FILED WITH SECRETARY OF STATE SEPTEMBER 13, 1994 ADOPTED IN SENATE AUGUST 31, 1994 ADOPTED IN ASSEMBLY AUGUST 31, 1994 AMENDED IN SENATE AUGUST 26, 1994 AMENDED IN ASSEMBLY AUGUST 11, 1994

AUGUST 8, 1994

Assembly Joint Resolution No. 96 Relative to the Gabrielinos.

LEGISLATIVE COUNSEL'S DIGEST

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Sources: Bureau of Indian Affairs (Juaneno) Pala Reservation Los Coyotes ! I Bureau of Land Management Reservation ! Reservation Quechan Pauma-Yuima R Ron Goode, Chairman, North Fork Mono Tribe Luiseno (Yuma) Rincon Reservation Cupeno Tipai Jared Aldern, Ph.D., Prescott College (Payoomkawichum) Reservation ! ! ! Santa Ysabel IIMMPPEERRIIAALL A Alfred Kroeber, Culture Area Map (1925) San Pasqual ! Reservation Barona Inaja & Cosmit Reservation Ipai ! Laguna Kamia Fort Yuma Reservation Reservation Mesa Grande Reservation Reservation Disclaimer: This constitutes a representation of the general distribution and location Capitan Grande ! Reservation Cuyapaipe of Indian Land in the State. It does not purport to address questions of boundary Reservation El Centro SSAANN DDIIEEGGOO Reservation ! or area. It is to be used on an “as-is” basis as no liability for damages arising from Viejas ! La Posta ! Reservation Manzanita errors or omissions is assumed. This map of Tribal Homelands is based on available ! San Diego ! Reservation Reservation ethnographic and historical data, and the tribal or cultural areas shown are comprised ! Sycuan Jamul of multiple, independent social and political groups. This map is a work in progress Village that consists of the identification of boundaries, cultural areas, tribal identities, and Reservation I C O Campo E X tribal lands. Reservation M

California Indian Tribal Homelands and Trust Land Map

Map prepared by: California Department of Water Resources, South Central Region Office Rev. 7/19/2011 Gabrielino/Tongva for CH website

The Gabrielino/Tongva people are, in many ways, among the most interesting of native California peoples. The Gabrielino/Tongva occupied lands considered the most desirable sections of Southern California. This territory included the coastal lands, present-day Los Angeles and Orange County, and portions of present-day San Bernardino County. In the interior mountains and foothills, Gabrielino/Tongva settlement-patterns indicate the existence of both primary subsistence villages occupied continuously, and smaller secondary gathering camps occupied at various times during the year, depending upon season and resource. (Bean and Smith, 539) Settlements in the inland areas, including present-day Claremont, were situated near watercourses and artesian wells.

The Gabrielino/Tongva were among the wealthiest, most populous, and most influential native groups in Southern California. Gabrielino/Tongva trade and influence spread as far north as the San Joaquin Valley Yokuts, as far east as the Colorado River, and as far as the southern territories of the Kumeyaay. Intra- and intergroup exchange was frequent. People and trade goods flowed freely and often for long distances. The Gabrielino/Tongva traded with bordering groups, including the Serranos, Cahuilla, Chemehuevi, Chumash, and Mohave. Gabrielino/Tongva trade items appeared as far as central Arizona. (Bean and Smith, 547) An important trade item, among the Gabrielino/Tongva and for export to other groups, was steatite or soapstone. The Gabrielino/Tongva traded steatite with many bordering groups, including the Chumash, Yokuts, Ipai-Tipai, Luiseño, Serrano, and via the Chumash to the distant Tubatulabal.

As with trade, intra- and intercultural relationships were common. The Gabrielino/Tongva intermarried with the Yokuts, Chumash, Serrano, and Luiseño and developed close relationships with these surrounding groups. (Bean and Smith, 547) Nearly 100 villages existed prior to Spanish settlement. Population estimates of the Gabrielino/Tongva prior to missionization are based on village approximations by Juan Crespí (1721 – 1782). Crespí estimated that 50 to 100 persons inhabited each mainland village at the time of contact with Europeans. Other early Spanish reports indicate a range of per village population. However, Gabrielino/Tongva populations were likely already impacted by introduced European diseases resulting from contact with Spanish explorers in the mid-16th century.

In 1771 Mission San Gabriel was established, one of two missions to which Spanish missionaries forcibly moved the majority of the Gabrielino/Tongva living in the San Gabriel and San Fernando Valleys. Missionization was an era of dramatic social and economic change, and continued exposure to European diseases. Gabrielino/Tongva populations dwindled due to introduced diseases, dietary deficiencies, and forced labor. At times, the Gabrielino/Tongva violently resisted Spanish rule, such as the 1785 rebellion led by the female chief Toypurina.

During the 19th century, the Gabrielino/Tongva experienced rapid political and economic change. In 1821 Mexico gained its independence from the Spanish Empire, and the Mexican government sold mission lands to ranchers. In 1837 Governor Juan Bautista Alvarado gave a 22,340-acre land grant to Ygnacio Palomares and Ricardo Vejar, which they named Rancho San Jose. (Ogden) The present-day community of Claremont was located entirely within Rancho San Jose. In 1840, the Palomares, Vejar, and Luis Arenas, petitioned Governor Alvarado for additional grazing lands and received one square league addition, known as the Rancho San Jose Addition. As a result, the Gabrielino/Tongva shifted their labor practices to the California ranchos. Native rancherias continued to occupy the newly established Rancho San Jose boundaries. Archaeological evidence indicates that the Tongva settlement Tooypinga was in the area of Indian Hill and Foothill, near the present-day California Botanical Gardens. (McCawley 48 and Johnson 144-5) The rancheria of Tsikowale was in San Antonio Canyon (McCawley 48). Following the Treaty of Guadalupe of 1848, the California Land Act of 1851 required that holders of Spanish and Mexican land grants prove the validity of their ownership to the Public Land Commission. A claim for Rancho San Jose was filed with the Public Land Commission in 1852, and granted to Henry Dalton, Palomares, and Vejar in 1875. However, in 1865 the widow of Ygnacio Palomares had already begun to sell portions of the ranch land. In the early 1860s, the area experienced a flood, followed by several years of severe drought that profoundly affected herd populations and undermined the economy of the Rancho. Additionally, a smallpox epidemic spread throughout Rancho San Jose. The Gabrielino/Tongva of Claremont witnessed the demise of Rancho San Jose as the land was repeatedly sold, the rise and fall of the San Gabriel Valley's extensive citrus industry, and successive land booms and busts.

During this period of economic turmoil, the Gabrielino/Tongva continued to adapt to the changing economy. Throughout, the Gabrielino/Tongva continuously worked for state and national recognition. From 1851 to 1853, U.S. Government Treaty commissioners signed 18 treaties that recognized the Gabrielino/Tongva. But these were never ratified by the U.S. Senate and were considered "lost." The 18 treaties were discovered in 1905, initiating a series of efforts to address the unceded lands of the Tongva. These efforts included the California Jurisdiction Act of 1928 that authorized the California Attorney General to represent the Tongva before the U.S. Court of Claims and the termination of 53 Native rancherias as part of the assimilation policies the 1950s. However, in 1994, the State of California officially recognized the Gabrielino/Tongva Tribe. On August 31, 1994, the state of California passed Bill AJR 96 which, in part, recognized the Gabrielino as "the aboriginal tribe of the Los Angeles Basin," recognized the entire Los Angeles Basin area and the Channel Islands ... as traditional Gabrielino/Tongva territory, and "respectfully memorializes the President and Congress of the United States to likewise give recognition to the Gabrielinos as the ancestral tribe of the Los Angeles Basin." (ca.gov)

A California Senate Bill of 2008 (Senate Bill No. 1134) asserts that the U.S. government signed treaties with the Tongva and that these treaties were never ratified. On January 21, 2020, Assembly Member Ramos introduced Assembly Bill No. 1968 would, in part, authorize the owner or operator of any library or museum to adopt a land acknowledgment process "by which Native American tribes are properly recognized as traditional stewards of the land on which the… library or museum… is located, as specified." (ca.ogv)

On July 16, 2020, the Board of Claremont Heritage unanimously voted to adopt the following Land Acknowledgement statement by Professor Wallace Cleaves (UC Riverside) and Kimberly Morales Johnson (Gabrielino-Tongva, Tribal Secretary of the Gabrielino/Tongva San Gabriel Bank of Mission Indians).

Further Information The archival collections containing ethnographic, linguistic, and historical data are at the University of California, Berkeley (A.L. Kroeber Papers, C.H. Merriam Collection); UCLA; the Huntington Library, San Marino (H.N. Rust Collection); the Los Angeles County Museum of National History (Thomas W. Temple Collection); the National Anthropological Archives of the Smithsonian Institution; Washington DC (J.P. Harrington Collection); and the Autry National Center (Bernice E. Johnson Collection).

Artifacts are housed at institutions through the United States – Los Angeles Museum of National History, Santa Barbara Museum of Natural History, Lowie Museum of Anthropology at UC Berkeley, San Diego Museum of Us (Formerly the San Diego Museum of Man), Peabody Museum of Archaeology and ethnology, Field Museum of Natural History, Museum of the American Indian, and the Smithsonian Institute.