Preface Contents Over the years I have frequently referred people to the eight part Scribus series from Full Circle magazine which started in FCM#01 (June 2007) by Ronnie Tucker. Part 1 Working with Text Page 3 Lately I've found a number of people contacting me saying “It doesn't work!” to which I've replied “It does but...” The 'but' is that Scribus has evolved and Part 2 Working with Images Page 6 changed over the years. The layout of some things have changed and others have moved and/or the way that they work has become more 'user Part 3 Paragraph Styles Page 8 friendly'. The first obvious change is the toolbars. Part 4 Colour Styles Page 10 I've tried to pull all eight parts of the series together and updated the graphics. As far as possible I haven't altered the original text unless it has Part 5 Layers and Levels Page 12 been necessary or accidental. Unfortunately it was only possible to extract the original text from two of the articles – the other six had to be copied from Part 6 Templates and Layout Page 15 the screen letter by letter. Part 7 Links and Linking Page 18 The first three parts of the series were published in a two column magazine format. The remaining five parts used a three column landscape format. The Part 8 Export to PDF Page 20 magazine still uses a landscape layout but now uses four columns. If this is published I don't know how many columns will be used! Differences between versions Page 23

At the time of original writing the Scribus version was 1.3.3.8. Now, Ubuntu Some Links Page 24 11.10 has the current stable release 1.4.0 RC3 although Ubuntu 10.04 uses version 1.3.3.13svn

Note: Newer Scribus versions can open an older version's file, but the opposite is not true. Scribus 1.3.3.13 cannot open Scribus 1.4.0 files. There is no way to convert the file back once you switch it to the newer branch. However, you can run both branches in parallel to test the new functionality.

Original text and screens: Ronnie Tucker Special Edition compilation and updated screens: Brian 2 Contents a How To: Use Scribus Part 1 By the end of this series of Scribus tutorials you'll be able to create a full­ fledged publication. Whether it be a color booklet or a black and white newsletter, the basics are the same. So first we need to learn those basics! As I write this, the latest version in the Ubuntu repositories is 1.3.3.8 and is named scribus­ng, that is exactly what I'll be using in these tutorials. lines warn you that should you put That's my box drawn out but where's This is our Properties window. ere we either start a new document anything outside the blue lines (ie: the text? Hor open a previous one. In this first between the blue lines and the red Everything is greyed out since part of the series we'll just be playing outline) you run the risk of it either Double left click inside the text box we've not selected anything. From around with the most widely used being chopped off at the printers or to add/edit text. Single left click here on in, whenever we select options so we have no need (yet!) to be that your printer may not be able to outside the page to stop editing text. something on our page, tabs will be picky here, just keep the defaults by print anything in that area. For now, highlighted in the Properties window clicking OK just think of them as the borders Let's say we want to move the text. to let us know we can edit settings you'd see on a lined A4 writing pad. Easy, just click on the pointer icon at here. the top of the screen : ...... then, with Let's enlarge the So lets get started. First thing you your pointer over the text box, which text size and need on a page is some nice header will change to a grabbing hand icon, alter its color text, so click the Insert Text Frame hold down the left button and move Highlight the text button : the mouse! To release the text, and single left release the mouse button. click on the Your pointer will change to a small header text box. page with a cross symbol. What we But our text is a bit small. We need You'll see the This is our blank page, ready to be need to do here is hold down the left to open the Properties window to Properties box edited. mouse button and draw a box where gain access to the text box spring to life. we want the text to go. When you're properties. This will let us alter the Click the Text tab The red outline is the very edge of happy with the size and shape of the size and color of the text. So, go to in the Properties the page. Anything outside that red box, release the left mouse button. the Windows menu and click window. border will not be printed. The blue Properties... 3 Contents TIP At any time you can right click on scroll up/down through the colors Here we can pick the language of any box and select Properties. and left click on the color you like. our filler text and number of So we've got a header, we need paragraphs needed. I've just elected actual content text now. So drag out Standard Lorem Ipsum (Latin) and another text box but this time make it ten paragraphs (the default). And half the width of the page and quite click OK. tall :

Left click once, on the left column of text, this is where the text is to flow from Now click the "Link Text Frames” button :.. and single left Now we're in business! Let's play click on the right text box around with a few of these options to get you familiar with editing text. First enlarge the text by repeatedly But wait, that's not ten paragraphs! left clicking on the up arrow beside Rather than spend time typing in Why was the command ignored? Font Size (or enter a size value if filler text (assuming you don't have The reason is because the text is you want). the actual article yet) we can have actually flowing out the bottom of the Scribus fill in text for us. With the text text box. If you look closely at the Next, lets center box still selected go to the Insert bottom right of the text box, you'll the text within menu and click Sample Text. see a small box with an 'X' in it. the box. Click the Align Text This symbol tells us that there is not Center button enough space in the box for all the Voila! Don't forget to click the Link (same choices text. We either need to enlarge it or Text Frames button again to turn it as most word processing programs) have it flow into another box, off, otherwise Scribus will think you otherwise, it will not be visible. want to continue linking boxes. Looking good! Still a bit plain Drag out a new text box on the right I should mention that the small red though, lets put a half of the page, again, make it tall. squares which show up on the splash of color in This is where the magic happens. corners of your text boxes are there. Left click handles, they allow you to resize Color & Effects, your text box. Play around with those

4 Contents handles and you'll see your this Preflight Verifier window, it will text automatically update itself save you getting a lot of phone calls within the two linked text boxes... from printers saying that there are things missing, or wrong, in your Ok, time to save ­ and export – your PDF! So in this case we click Ignore work. From the menu, Select File­> Errors and continue... Save as:... and enter a name for the document

To export the document as a PDF... Select File­>Export from the menu, then chose "Save as PDF"

The Preflight Verifier Window should pop up.

The Save as PDF window has a ton of options that relate to how the PDF file should look and what should be packaged inside the PDF file. We'll get into all that in a later part of this Beautiful! the screenshot shows the document in Document Viewer, but series for now, give your PDF file a since it is PDF it will look the same regardless of what viewer you chose. name and click Save. I hope you enjoyed the first part of the article, “Using Scribus.” In the next Don't worry, this is the Preflight A window may briefly flash up, thats part we'll add some images to our little sample page. Verifier window. It checks your just Scribus converting the page to document for possible errors before PDF, later, we'll see how with several you package it up as a PDF. In this pages it can take a few moments Based on the original article by Ronnie Tucker in Issue 1 of Full Circle case it's telling me that there's a longer to convert to PDF. So, let's Magazine text overflow on page 1. Fine, thats look at out handy­work so far in a my ten paragraphs of Lorem Ipsum PDF viewer : that doesn't fit into the two text boxes, no problem. Keep an eye on

5 Contents a How To: Use Scribus Part 2 In part one we created a new previous section. see from the screenshot, the image document, added some filler text is badly cropped in that we can only then went on to add columns and see a small portion of the image. also link the columns together to We need to make a decision here. have our text automatically from Do we make the image frame the one column to the next. In this part same size as the original image? Or we will focus on adding images to do we resize the image to the our document. image frame? For demonstration purposes we'll do both. irst the technical bit : JPG images use compression to keep the f ile First, to make the image frame the sFize small. While this may seem like a same size as the original image we good idea at first it comes at a cost: A file dialog box will appear and from could drag out the image frame your image may show “artifacts.” To place an image into the document there you choose which image you box. Easier still is to right click the Artifacts are small squares squares you we click the Insert Image Frame want to insert into the image frame image frame and choose Adjust sometimes see in images – mainly on button: and draw out a box, just and click the Open button: Frame to Image: on web pages which often use highly like we did for a text box: compressed images – and while this may look good on a web page, it looks bad in a document, especially if it's to be professionally printed. Gif images, on the other hand, have a limited color palette. While this may be good for a two color logo it's not so good when you try and drop a full­color image to 256 colors. So I suggest you use PNG images. Do not fall into the trap of simply converting a bad quality JPG/GIF to a PNG: this won't repair the But now the image is too big, image. Always start with the best­ To choose an image, right click on the quality image you can find. image frame and choose Get Image:

So without further ado, let's load up our text document from the OK, there's a problem... as you can 6 Contents text around its edges! tick the Edit Contour Line option, our blue outline now has a tiny blue bob on either corner, left click and drag those blue bobs. You'll see the contour line move and your text with it. Play around with this contour line to get the text to your liking. When you're done, click the Edit Contour option again to turn it off and click End Editing to close that window. time to reduce its size. In the image frame to position the image Properties window click the Image where you please. tab. Try moving the image frame on the The only problem we have now is the page and you'll see the text update This shows the size of the image, image obscuring the text behind it. itself automatically. Just like magic! but let's not guess sizes. Let's resize in the Solution: have the text flow around The only problem we're still left with is document itself. the image. that the text is a bit too close to the Select the Scale right side of the image. This is easily to Frame Size To do this, select the image frame fixed. option. This will and in your Properties window, select allow us to the Shape tab. With the image frame still selected And that's pretty much all you need resize the The Shape tab and in the Shape tab (in the to know about images! image by is new to us but Properties window) we select Use resizing the all we want to Contour Line. Next image frame. do for now is click Edit Shape select the Text and a new window Be sure to have Flows Around will appear. Proportional Frame Use ticked as this Frame Shape Don't panic! We will stop us from stretching the option. aren't going to use image out of proportion. most of this window, but notice that your Click the image frame and resize it. There we go! image frame now The image now has a blue outline. And of course you can move the displaces the In this new window, 7 Contents a How To: Use Scribus Part 3 In this third part in the Scribus series Ok, I've picked a rather garish we will discuss formatting text and looking font, orientation and coloring creating 'paragraph styles' which will but it's to make it stand out more in allow us to format text quickly and the screenshots, you would easily at the click of a mouse button. obviously choose something a bit more pleasing on the eye! nyone who has used OpenOffice extensively will know how time With your style chosen, it's time to cAonsuming it can be select chunks of save it. At the top of the window text, applying bold, scrolling down, you'll see a text entry box that select ing more text, maybe changing the currently says 'New Style' in here font type, font size and so on. Within type a meaningful name. I'll call mine Scribus we can set up 'Paragraph Styles Note that I have minimized the 'My style' and I'll use it for important for text, for now, think of a paragraph paragraph list. text. Click OK and there it shows in style as just being a shortcut that will do From this window we can edit all of our list of Paragraph Styles. most of the work for you. This window allows us to create ­ the styles properties. Everything and edit ­ paragraph styles that we from font style, distance between Let's create a paragraph style. will use in our document, Click New. paragraph lines , bold, italic, Here's my document from last paragraph orientation and color. month. Have a play around with the settings to get a paragraph style you like :

Click Apply, click Done to safely close that window.

Now the important thing about Now in the Scribus menu choose Paragraph Styles is that it works on Edit > Styles > Paragraph Styles paragraphs. I hate to state the 8 Contents obvious but as you can see in our Click the name about the height of your text to get documents so far there are no of your that effect. Some publications will paragraphs. So to add some paragraph style have their words spread out to cover paragraphs I'll edit the text and add and your the full width of the column which a few carriage returns (Enter key). paragraph will can look good but can also fail suddenly take miserably if your last line has only on the three short words and they are properties of spread out across a wide area so be yor paragraph careful with that. style. Paragraph styles are a great time You can also saver and you will need them within click on a your publication for various types of Click Apply to accept those changes column and text. For example on this page that and click Done to change the apply a you are reading now, it has a Paragraph Styles window.... paragraph style to the entire column. paragraph style for the small introductory text (at the top of the You can see that I have a definite page) and a style for the main body paragraph in the right column, so for of the article. Some pages have a this example I want to make that style for the small captions under paragraph have a different style from photographs. the rest of the text. Normally I'd have to select the block of text to alter the Similarly to standardize your colors font type, size and soon, but not within the publication you can create now! We have a paragraph style Color Styles, but we'll discuss that in ready to do all the work for us. To Part 4. apply our style to our paragraph we simply double click on our text box Voila! It automatically changes all (to begin editing it) and place our The other good thing about instances of that paragraph style! flashing cursor we want to apply the Paragraph Styles is that any style to. In the Properties window, changes you make to the style is Play around with all the options in click the Text tab. You'll see a automatically applied within your the Paragraph Styles window as it dropdown menu titled Style, click whole document! makes a big difference to your where it says 'No Style' or on the layout. A lot of publications down arrow and you'll see your If I do Edit > Paragraph Styles, click effectively use a blank line after each paragraph style. my style name and click on the Edit line of text (to make for easier button and change a few things: reading) so edit your line spacing to 9 Contents a How To: Use Scribus Part 4 In this fourth article in the Scribus Imagine this: you are on page fifty of and text? To save that happening, going to send your document to a series we will discuss creating 'color your publication and you want your click the Remove Unused button. professional printer then use CMYK styles' which will allow us to quickly image to have a border which has Here's my list now. (same for images too!) but since this and easily alter various text or shape the same color and style as the is for a PDF (and not being printed colors at the click of a button and image on page one. You could easily professionally) I'll choose RGB. The with zero guess work. scroll, or jump' to page one but menu at the top right will give a list of wouldn't it be easier to just have a pre­made palettes if you want this aving continuity in your palette of colors, with names, that but I'm going with my custom publications is essential to ensure you can call upon? Well with Scribus' palette. tHhat all your pages come together to Colors settings, you can. form a single publication. Last month we saw how to create Paragraph Styles First let's make a named color this means that with one click of a button you can assign the same font, Click on the Edit > Colors menu color and settings every time with option. minimal work and, more importantly, no guess work. This month we look at Colors, this menu option will do a So let's create a new color for our similar thing to Paragraph Styles but palette. Click the New button. I've chosen my color from the with boxes, lines and so on. rainbow box in the right of the window and This is where we left off in Part 3, Paragraph Styles:

You'll see some text at the top left That list is the default colors that which says 'New Color', change that Scribus creates for almost every to what you want to call this color I'm document, you can keep them all going to call it 'Photo Border'. Below and start afresh. But wait! What if I that it says 'CMYK'. You can change delete the colors used in my header that to RGB or Web Safe. If you're 10 Contents now click OK. there probably looks like there's no head on it. 'Line Width' is the icon and choose a color and click the change, remember that just clicking thickness of the line. I'll go for a Line icon and choose a color for it And there's my custom made color the image alone gives it a red border setting of three to make sure it too. Again, same as with the image, in the list. Click OK to return to to show selection so click on shows on the screenshots. 'Edges' you can click the Line tab and alter document editing. and 'Endings' edit either the the thickness of the line. start/end of a line or the corners of a Remember, same as with Paragraph shape. Unless you have particularly Styles: if you change a color that is wide shapes you probably won't used in your document, all instances notice a great deal of change when of that color will change to the new you play with these settings. OK, I'm value. happy with that. How does it look? Again, I click on a blank piece of the Next I need a page to deselect the image (or border around shape!) my image so select the image and look at the a blank place on the page. Color tab in the Play around with the shapes, Properties I've got a blue border but I'd like it a borders and colors within your window bit thicker. To control the line document. Shapes are good for thickness and type, click on the banners or to put text in, and You see the two image (remember, all this will also remember: you can color the inside icons? On the work for any shapes you draw too) of a shape as transparent by right is the 'Fill' and click the Line tab in the choosing 'None' for the color button, this is Properties window. Normally you don't want to go crazy what you want with colors Same as the Paragraph your Shape colored as (it won't do Clicking the To prove my point: click the 'Insert Styles: choose maybe six or seven anything to an image but it will color 'Type of Line' Shape' button. Click, hold and drag and stick with them. Too many colors the inside of other shapes such as menu will let you out a rectangle (or whichever shape and text styles will make your rectangles, circles and such like) and choose from a you have chosen) and release the document look confusing and below the fill icon is the color that fill range of styles. mouse button. You'll probably see an unprofessional. is using in this case, none. To the left I'll choose the unfilled shape: is the Line Colour, this is what dashes. If you've controls the border color, this is what drawn a line this These are the default color settings controls the border color, at the is also where you for a shape but keep the shape moment it is set to none, so left click can choose to selected and click the Colors tab in on our Photo Border color Although have an arrow the Properties window. Click the Fill

11 Contents a How To: Use Scribus Part 5 Last issue we looked at creating a set of placement, wouldn't that fix this or we can go to the main menu and Think about it. The rectangle is colors for use in a document, this month problem? Yes, and that's the first choose Item > Level > Lower. Both covering the text, so the text is we will discuss a very powerful feature thing we'll go into with layers. In the give the same result. already on a lower level than the of Scribus: layers. Just like in GIMP and old days of animation everything was rectangle, we need to either raise Photoshop, layers can be switched painted on a sheet of clear plastic. the text above the rectangle level or off/on to hide/reveal whatever items So you would have a foreground, a lower the rectangle again to put it were placed in that layer. This can help background, a character and a behind the text. enormously in a large document to hide middle ground. Now obviously they articles that are not needed at the present are in the wrong order and they need time with a further advantage that the to be sorted in the order of less there is visible, the more responsive background, middle ground, Scribus will continue to be. character then foreground. This is exactly the same with our page here. So this is where we left off last issue: We created the text boxes first, then the image and lastly the rectangle so that is the front to back order they Much better. Our rectangle is now on will stay in until we say otherwise. a lower level than the image. Let's enlarge the rectangle by clicking on Left click on the rectangle to select it. it and dragging one of the handles to There's two ways of getting the make it taller. This is pretty much everything for same result here, we can right click levels. As well as Raise and lower, on the selected rectangle and you can also choose Raise to Top choose Level > Lower and Lower to Bottom. These are just quick ways to move from one extreme to another rather than have to click the menus dozens of times to e created some color styles, make an item the absolute highest or added a rectangle and applied lowest. oWne color to fill the rectangle and another color to create a colored outline Now to layers themselves. to the shape. ow it's covering our text. Again all we Layers work in exactly the same way The big problem is that the box is have to do is to select the text box as my analogy with the traditional obscuring the image. What if we and lower it, right? No, not quite. animation, think of layers as being could shuffle their front to back 12 Contents sheets of clear plastic that we can how I use layers in the creation of put items on. First thing we need to this magazine: I create a layer per do is show the list of layers that we article and on that layer I put all the currently have. In the main menu, text and images for that article. click Windows > Layers and you'll Why? Because by doing that I can see the layers Window lock and/or hide articles to make things less cluttered and keep Scribus up to speed. Let me show you how...

In the Layers Window, click the middle empty box of the Background putting your items in the wrong layer. Don't panic! The layer is hidden from layer, this is in the padlock column. view. Check the box to enable the TIP: at the bottom of the Scribus layer again. window, there's a drop down menu which lists your layers. This is a Make sure the Background layer is quick way to select your layers when selected, right click on the image At the moment we have one layer you may have the Layers Window and select Cut! Now select the new called Background. The layers closed to give you more work space. layer, right click anywhere you like Window has five buttons, from left to and choose Paste. That image is right these are: Add Layer, Delete now on the new layer. If you don't Layer, Duplicate the Current Layer, believe me try turning the new layer Raise Layer and Lower Layer. You'll off then on and you'll see. notice that we have a Raise and Okay, I've added my bits and bobs to Lower here too just like we have with my layer. This is where the magic Levels, this is because layers also happens. Above and to the left of have a level and this is separate your new layer you'll see five icons, Try selecting your image or filler text! from the item level but we'll come to on the left is an eye, in the next a You can't. It's locked. Un­tick the that in a moment. For now, click the printer and in the middle a padlock. padlock to allow access to that layer button and Add a New Layer, double Now we have very little on our page, again. Uncheck the box below the left click there and give it a name. but you imagine you're making a eye for the Background layer. magazine, like this, where you have I've called mine 'My New Layer'. Add dozens of pages and articles (each some text and maybe a shape to this article consisting of text and possibly new layer. Make sure that you have some images.) Let me assure you, it this new layer selected in your can get very confusing! But not if you Now for an interesting effect: select Layers Window otherwise you'll be use layers to your advantage. Here's the new layer and click the Lower 13 Contents button in the Layers Window. accordingly. Templates are absolutely crucial to a good layout. Our text is overwriting the image! Why? Because all effects work from the top down, whether it be levels or layers. The image which pushed the text aside is now below the text and has no effect on

it. This is something to remember when you use multiple layers per article, and that's why I keep it simple and use one layer per article.

We're almost at the point where we can put all these articles together to form enough knowledge to create any publication, but one last thing we need to know before we start adding pages and thinking about exporting to PDF is templates. Templates are similar to Paragraph Styles. Templates are page layouts which we can apply to pages and like Styles, if we alter a template, all instances of that template will update

14 Contents a How To: Use Scribus Part 6 In this part we're going to discuss Templates. items down the left side of the pages. But let's get to making Templates are crucial to a good layout. Your window you can fill in author template pages. In the main menu, Template will lie behind your content and auto­ generate page numbers. It is essential to plan information, set guides, default fonts click Edit > Master Pages. your layout carefully because all your pages and all that other fun stuff. For now need to work together to form a single magazine, though, choose Double Sided in the not look like they've all come from different Document Layout box and below magazines that the drop down menu should say that First Page is : Right Side, this First of all, let's add a page to our means that page two will be on a left current page. On the main menu, page and page three will be click Page > Insert a right side page, in other words: what most left to right readers will be So now we have three pages but used to. Now click OK. wouldn't it be better if we had them side by side like having a real magazine lying open? Well, we can The extra little window that popped but just remember that page one is up is your list of Master Pages (aka: the cover and will always be by itself Templates). For now you only have but pages two and three will be side the one, called Normal, so we'll edit by side.

In the main menu, click File > Document Setup here you can insert a single, or several, pages and insert them before or after a certain page or just I've zoomed out in the above screen insert them at the end. Here, I'm but you can see that page one is the choosing to insert two pages at the cover, the magazine sitting closed, end. Don't worry about the Master and pages two and three are side by Pages bit, we're going to create side just like a magazine being those Master Pages soon enough. opened. Why? Because your Size and orientation usually never template can have a left page and a that for now. Now this is important: need to be touched unless you're right page so you can make a nice you are not editing any text or creating a publication with different This is where the settings for the layout that could span across two images of content. You're only sized pages. entire document are stored, from the 15 Contents editing things that are going to window click the top left button, Notice at the top of the window is decorate the page which are not looks like a single sheet of paper, where we choose a Master Page to content, you'll see what I mean in a this will create a new Master Page apply, I'll apply my left page here and moment. For now let's just add some layout. if my document had many pages shapes, fade them and see what then I could choose to apply it to all happens. even pages, since my left page here is page two, an even page. And click So I've created some shapes and OK. made them transparent. So let's see what happens when we return to normal content editing mode. To return to content editing simply close Although the page has gone blank the Edit Master Pages window. don't panic. If you click the My Left I'm calling mine My Left Page, and in Page you'll see that your left page is the drop down menu below the indeed still there, safe and sound. name it says Left Page. Make So I'll create my right page now. sure this matches what you're creating, otherwise the left page you And again close the Edit Master create will end up on the right pages. Pages window to go back to content If that happens just edit that drop editing mode. down menu to fix things. To apply a Master Page to a So I've created a large shape for my document page, simply right click on left page layout, for my right, I just the page and choose Apply Master create another Master Page Page As expected, the Normal Master but this time: I make sure that my Page applies to all pages in the drop down menu says Right Page. publication so if you try and move those shapes around, you'll see you can't, they're locked in place and only editable in the Master Pages section of Scribus. Nifty!

Let's create left and right Master Pages to show you how to apply them. Again, we click Edit > Master Job done! Do the same for page Pages, now in the Master Pages three and we're almost there. Now

16 Contents remember: you can be as elaborate Guides and, if need be, Apply To All TIP Don't forget to format the page as you like with your layout. I've only Pages. I'm done, so I click the Close number too, give it color and size. used a single simple shape per page icon (For older versions only ­ If you but you can have faded images on intend to have ten or more pages there, nice colorful boxes and what But where are my guides? Well then make sure you do that insert not so be creative. Just remember sometimes they are turned off. piece twice to get two hash (#) that your text will have Simply go to the main menu and symbols.) to go on top of this template so make click View > Show Guides. If you sure you won't have black text on a want your items to snap, or jump and Now close the Edit Master Pages dark piece of background, there's align to, your guides then click Page window. Scroll down and there you nothing worse! > Snap To Guides. have it, one page number. Wherever that Master Page is used In the window I click to have two One of the things your Master Pages it will auto­generate the page verticals (three columns), then I tick will need is guides. Guidelines number. Put one on your right page Use Gap and have a value of 30 in essentially. These can change from and you'll see. there then click Refer to Margins. So Master Page to Master Page but it's I could use that for my text, but I'd usually best to choose one versatile like a horizontal line across the guide set up and stick with it. If you page, roughly a third of the way want to do this it's best that you put down for my header stuff. Easy your guides on one Master Page done, we just select Single Tab and then duplicate the Master Page, by click Add where it says Horizontal clicking the little button that looks like (pt), give it a value of 200 and we're two sheets of paper, then add your Now, lastly, the all important page almost done . left and right designs. Here I'll add numbers. This is easy. Go in to Edit some guides to my left page. First Master Pages again and click on we go back in to Edit > Master which page you'd like to have a Pages then go to Page > Manage number. I'll put one on my left page. Guides. Click the Insert Text Frame button – Be creative with your Master Pages just as though you were putting but also be aware that when people Here we set up guidelines which we content on a page – and again as we view a PDF they can usually over can snap to which can help us align did before, double click the text box ride your double page setting and text, images and other things. I'll set to add text but, rather than type in view the document page by page so up a three column page, like we do text, go to the main menu and click don't rely on a double page layout to with Full Circle. Insert > Character > Page make your magazine look flashy, a Number and you'll see a hash lot of times the user will view page symbol (#) appear in your text box. by page, certainly on slower One of the last thing s to do though That's fine. machines. is to tick the box on the right to Lock 17 Contents a How To: Use Scribus Part 7 This month we will discuss linking. You can which expands to box around anything as it will always Nothing seems to have changed but have two types of links, one is where you link be on the top so you could surround you will see later that it will create a internally within your own document or externally where you link to something like a an image and some text if you wish. link. But how will people know it's a web page. I've made my page look nice and tidy Double click inside the box to get to link? I can tell you now that in the for this one just to show you a few nice tricks. its properties final PDF the reader won't know the link from ordinary text so won't know Here is how my page now looks: there is a link there, what I usually do is to make the text blue and underlined just to pretend it's a web link. or Double click on the text box, select the piece of text that is going to be the link, give it a color and make it underlined.

We want the 'Insert Link Annotation' This is the Annotation Properties option which looks like two Window. At the moment it says the hat I'll do first is show you how footprints. So click that and then Type is 'Link', click that sown arrow Wto create a basic link to a web draw a box around the text (or and make it 'External Web­Link' this page. First we need to create a 'hot spot' image) you want to be the link. now gives a place to type in a web around the piece of text that will become address so now type one in and click the link. At the righthand end of the OK. menu bar depending on your monitor you will see either That looks more like a link you would expect to see.

Let's add a few pages to the document just to show how an internal link works. In the main menu click Page > Insert and choose to Now I have a PDF 'Link' box around add four new pages. my text, incidentally you can put this 18 Contents [ So my document now has a total of it jumps to page five as expected. five pages. I'm just going to put This time keep the Type as 'Link' and That is your 'Save As PDF' now some large numbers on each page make the page number show as five. which has all the options you need to so we can distinguish them from one You'll see the page preview on the fine tune your PDF file but for now another. right change to show your page five. choose a save location at the top of The X and Y position is to let you the window then click Save. give the exact location on the landing page. I'm going to make each of them zero which will make the top of the PDF viewer's display area making the page display fully.

So let's give that a quick test by exporting the document to a PDF file.

In the main menu click File > Export So let's return to page one and put in > Save As PDF a link that will make the reader jump to page 5. If you see the pre­Flight Verifier This is my exported PDF file in window, just click 'Ignore Errors' for Document Viewer with the active Again, click the PDF button in the now, we'll go into more detail soon. If external web link, and if I click the menu and choose 'Link', draw the you don't see it don't panic! It means second link: box around some text and again that no errors were detected! double click the PDF box. Congratulations! 19 Contents a How To: Use Scribus Part 8 In this, the last part of the Learning Scribus Which gives us the Pre­ Flight of your document pages and any So that's my one error and it's totally series, we will discuss exporting to the Adobe Verifier: conflicts that Scribus finds between acceptable so I click th 'Ignore PDF format. While PDF is not exactly an 'open' file format it is easily the most widely used file your document and the PDF Profile Errors' button. format and means that your file will be viewable you have chosen in the drop down in Linux, Mac and Windows. Many professional menu. Here I've chosen the profile TIP You can call up the Pre­Flight print houses also accept PDF for printing. for 'PDF 1.3' and you can see it has Verifier window any time by clicking given me a long list of errors, this is its button As ever, Let's see what we have in due to the semi­transparent numbers Scribus first: I put on the blank pages in a previous tutorial. Now we have the actual export settings:

This window may seem like a pest at times, always interrupting your PDF exports, but it is absolutely crucial that your document is created and exported properly to get a valid, and o export to PDF we go to main usable PDF. Tmenu and choose File > Save as PDF The drop down menu at the top right of the Pre­Flight Verifier window is to When I change the profile back to let you choose which version (or 'PDF 1.5' I only have one error and Profile) of PDF you want to export to. that is a text overflow on page one. At the top of the window is 'Output to 'PDF 1.4' is about the best option to That is acceptable as the text is File'. This is where you will save the choose here. If you choose 'PDF 1.3' indeed too long for the text boxes on PDF and what you want to name it. If or any other option you run the risk page one but it is only filler text and you wish you can export each page of losing any fancy transparency you not important. You will also get as a separate file by simply checking may have done. warnings if any shape objects are the box below the file location box. not on a page properly. Below the drop down menu is a list This window has seven tabs (a 20 Contents seventh will be available if you importantly which fonts will be The Extras tab gives access to choose the 'PDF/X­3' Profile) we'll embedded into the PDF. presentation effects: work through these from left to right starting with the General tab. This is to effectively create a PDF slide­show. Something I doubt would be welcome at your local print shop!

File options lets you choose a new PDF Profile (Compatability) and a margin for binding. You can then check boxes for generating thumbnails, including bookmarks and so on. Last option hee is the resolution for EPS 9vector) graphics, 300 dpi is for professional quality printing.. If you are creating a If a font you've used is not available Export range lets you export the document for viewing on screen or on the reader's computer then you'd entire document (All Pages) or want to keep your file size down you hit problems, thankfully this is export selected pages (Choose could set this to 100dpi. overcome by embedding the fonts The viewer tab is very important for Pages), with the button checked for into the PDF file so it is important to the display of your document. Choose Pages you can enter Compress Text and Vector Graphics click the Embed All button to save something like: 1­3,5. That would will dramatically change your file getting errors. Some PDF files will come as 'Single export pages one through three and size. Compression Method is set. By Page' where you scroll down viewing also print page five. Rotation, as it default, at Automatic and quality is Be careful here as you cannot one page at a time. But some sounds, lets you rotate the pages in set at Maximum. Again, these are for embed all fonts, some bought fonts documents come displayed as an the exported PDF. professional quality printing. I can't come with licenses that do not allow open book (Double Page) with two say choose 'Lossy JPG' for the best embedding. pages on screen at once. Document method but if you have to change it Layout is where this setting is from Automatic I'd say choose selected. Double Page has a Left 'Lossless ZIP', For quality I'd and Right option, this is where your recommend you keep it at Maximum front page will be. Right is what most as otherwise it will start to heavily European publications would use. compress your images and your Visual Appearance is where you can PDF will look quite dirty and grainy. use the PDF viewer applications' default settings or force other Fonts is the tab where we can see options such as full screen, display which fonts we've used and most 21 Contents thumbnails and so on. Special full screen as some viewer Actions is rarely used but may come applications may not ask or give a in handy if you want to execute warning which may frighten viewers some java­script on opening a PDF. when the screen goes blank and flickers! Security is where you can encrypt your PDF with a password. The Pre­Flight Verifier is your friend, heed its warnings! You can click on an error in the Verifier window and it will jump to that page and highlight what, or where, the error is located. Pre­Press is for adding the information that professional printers Think about your readers, if they are need and cannot be fully used viewing your document on a slow unless you activated color computer or n old laptop then you management and used PDF/X­3. If really do not want to use the 'open you aren't using a commercial printer book' format as their machine may just ignore it. be too old to quickly display two pages at once. You can also allow or prevent such After you have sifted through the things as printing, copying text and options you click Save and hope for To edit what is checked or such like. {seems like that function the best! {¾ fail in this series ­ unchecked in this document's Export was used a lot in this series} blocked copy!!!!!} If it's your first PDF window you can do the File > time exporting a document to PDF Document Set­up menu. Colour tab has some settings for then it will take a few tries to get it either 'Screen/Web', 'Printer' or just the way you want it. And that brings us to the end of my 'Grayscale'. Most of the time you will Learning Scribus series. I hope use Screen/Web. In closing, there are some things you you've enjoyed it. I've seen some must remember while exporting your great things. document: Ref: Do not rely on user changeable http://showmedo.com/videotutorials/ options – such as menu bars – for series?name=NfUrduNov presentations as the user can easily Scribus video tutorials. turn these back on again possibly making your document look ugly.

It is best not to let your document go 22 Contents Some differences between versions. v 1.3.3.13 v 1.40RC3 v 1.3.3.13 v 1.40RC3 v 1.3.3.13 v 1.40RC3 New Page Text Line

Guide Lines Color Image

Paragraph Style Shape ooking at these scrrenshots you can understand why I got calls saying "LIt doesn't work"

In these pages there isn't anything used that isn't in the guide. Scribus works but...... it will continue to change and improve.

23 Contents Some Links Scribus release notes Full Circle Magazine ran a series of tutorials on Scribus starting in Issue 1. http://wiki.scribus.net/canvas/1.4.0_Release http://fullcirclemagazine.org/downloads/

Scribus video tutorials. Issue 1 p19 Create document. Create text box. Create Columns. Insert filler http://showmedo.com/videotutorials/series?name=NfUrduNov text. Link columns and flow text.

Original Tutorial Issue 2 p17 Add Graphics. Flow text round graphics. http://docs.scribus.net/index.php?lang=en&page=tutorials/freedomyug/scribustutori al Issue 3 p12 Paragraph Styles.

Scribus Howtos Issue 4 p13 Colour Styles. http://wiki.scribus.net/canvas/Working_with_Scribus:_How_to_begin http://wiki.scribus.net/canvas/Working_with_text_frames Issue 5 p20 Layers. http://wiki.scribus.net/canvas/Laying_out_articles http://documentation.scribus.net/index.php/Page_Numbering Issue 6 p14 Templates and Page Numbers. http://wiki.scribus.net/canvas/Working_with_Story_Editor#Opening_Story_Editor Issue 7 p13 Create links. Links to Success Stories http://wiki.scribus.net/canvas/Category:Publications Issue 8 p16 Export to PDF and Pre Flight Verifier.

Some older interesting links. http://w3.linux­magazine.com/issue/49/Linux_for_Layout_Part_1_Scribus.pdf http://w3.linux­magazine.com/issue/50/Linux_for_Layout_Part_2_Scribus.pdf http://w3.linux­ magazine.com/issue/51/Linux_for_Layout_Part_3_Preparing_for_Press.pdf

Recent articles http://www.linuxjournal.com/content/four­hidden­tools­scribus http://www.linuxjournal.com/content/tweaking­text­scribus http://www.linuxjournal.com/content/printing­scribus

For Professional Printing http://wiki.scribus.net/canvas/How_to_legally_obtain_spot_colour_palettes_for_use _in_Scribus_1.3.3.x_and_later_versions 24 Contents