Public Document Pack

LEADER

AGENDA

DATE: Wednesday, 24 October 2018 TIME: 9.30 am

VENUE: Meeting Room (TBC) - Civic Centre, St Luke's Avenue, Harrogate, HG1 2AE

MEMBERSHIP: Councillor Richard Cooper (Leader)

1. Community Defibrillator Scheme Endorsement 2018: 1 - 20

To consider the written report submitted by the Partnership & VCS Officer.

2. Community Defibrillators - Single Supplier Request: 21 - 24

To consider the written report by the Partnerships & VCS Officer.

Legal and Governance | Harrogate Borough Council | PO Box 787 | Harrogate | HG1 9RW 01423 500600 www.harrogate.gov.uk This page is intentionally left blank Agenda Item 1

Agenda Item No.

REPORT TO: Leader Meeting

DATE: 24 October 2018

SERVICE AREA: Legal and Governance

REPORTING OFFICER: Partnership & VCS Officer Fiona Friday

SUBJECT: Community Defibrillator Scheme Endorsement 2018

WARD/S AFFECTED: ALL DISTRICT

FORWARD PLAN REF: N/A

1.0 PURPOSE OF REPORT

To seek approval from the Leader of the Council for awards of defibrillators to 17 projects as recommended by the defibrillator grants panel.

2.0 RECOMMENDATION/S

2.1 That the Leader of the Council approve awards of community defibrillators to the 17 recommended projects. (Appendix 1).

3.0 RECOMMENDED REASON/S FOR DECISION/S

3.1 The community defibrillator scheme is a partnership project funded equally between Harrogate Lions Club and the council (£10,000 contribution by each partner). By approving the awards additional community defibrillators will be installed across the Harrogate district.

The successful applicants will be provided with a defibrillator approved by Yorkshire Ambulance Service and the council to enable the defibrillator to be mounted on an external wall for maximum public access. In return the successful applicant must agree to pay for installation through a local electrician (at a cost of approximately £150).

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4.0 ALTERNATIVE OPTION/S CONSIDERED AND RECOMMENDED FOR REJECTION

4.1 If the recommendations are not agreed the scheme will not be rolled out across the Harrogate district and the funding will not be allocated.

4.2 As this is a partnership funded scheme this could have a detrimental effect on the relationship with the Harrogate Lions Club and Yorkshire Ambulance Service.

5.0 THE REPORT

5.1 Introduction

5.1.1 The purpose of the Community Defibrillator Grants Scheme is to support communities across the Harrogate district to install a Public Access Defibrillator (PAD). A PAD allows 24 hour access to life-saving emergency equipment available when a cardiac arrest is suspected.

5.1.2 In March 2018 Harrogate Lions Club approached the council to ask if a jointly funded defibrillator scheme would be considered.

5.1.3 £10,000 from the council’s District Improvement Fund was identified by the council. Harrogate Lions Club agreed to match fund this amount giving a total defibrillator grant fund of £20,000.

5.1.4 A partnership group was formed to manage the scheme administration which involved Harrogate Lions Club, Partnerships officer and Emergency Planning officers (HBC) and Yorkshire Ambulance Service.

5.1.5 At the start of the project it was envisaged that this money would be allocated through two application rounds with a second window for applications in early 2019.

5.1.6 Yorkshire Ambulance Service in conjunction with Emergency Planning officers, identified ‘high risk’ areas in the Harrogate district that would benefit from a PAD due to their location and distance from hospital A&E.

5.1.7 Communities across the Harrogate district were invited to apply for a defibrillator with each applicant agreeing to cover the installation cost by a qualified electrician. Applications for defibrillators were welcomed from community organisations, businesses and schools across the Harrogate district

5.1.8 The defibrillator scheme fund was open for applications from the 1 August 2018 until 30 September 2018.

5.1.9 Each successful applicant will receive the following:  Powerheart 'G5' AED Fully Automatic defibrillator  AED Manual  G5 Carry Sleeve  G5 Ready Kit Page 2 2

 8 Year Device Warranty  4 year unconditional battery replacement guarantee. (note a future battery replacement will cost £230, all batteries have a shelf life of approximately 5 years)  2 Pairs of Adult Defibrillation Pads (note replacement pads cost £35 and will need replacing every 2 years at cost to the grant recipient)  AED Manager Software – this is a diagnostic tool which will enable the defibrillator provider to give telephone/online support should a fault be indicated.  An outdoor stainless steel cabinet with keypad, lock, heating and lighting.  Delivery to the Harrogate Borough Council depot on an agreed date.

5.1.10 Yorkshire Ambulance Service has recommended Cardiac Sciences as the supplier of PAD’s and who they have an existing relationship with. We have carried out negotiations with the supplier to obtain the best value deal for the available funds. Each defibrillator and cabinet combination will cost £1,180 and the total to be awarded £20,060 (the £60 overspend will be funded from the small grants underspend).

The council will purchase all 17 defibrillators and cabinets and will gift these to the successful applicants as per the terms and conditions.

5.2 The assessment process

5.2.1 A defibrillator grants panel was formed made up of the following representatives:  2 council emergency planning officers  3 representatives from Harrogate Lions Club  1 representative from Yorkshire Ambulance Service The panel convened on the 11th October 2018 to decide which applications met the required criteria and should be prioritised.

5.2.2 An interactive map was produced that mapped households, existing defibrillator locations and also the distance to A&E

5.2.3 Each application was assessed against the following criteria and considering the interactive map  Proximity to Hospital Accident and Emergency facilities  Community vulnerability – assessed by council emergency planning officers  Location of the proposed defibrillator  Funding for installation in place

 A named contact for the project

 Community support available in the form of ‘defibrillator guardians’

who will be able to conduct a weekly visual check of the defibrillator

equipment.

Outcomes of the application process 5.3

In total 38 applications have been received totalling £44,840 worth of 5.3.1 funding requests. This compares to 28 applications in the 2016 scheme. Page 3 3

5.3.2 The panel have recommended 17 applications for approval. The list of those recommended for a grant allocation can be found in Appendix 1.

5.4 Next Steps

5.4.1 Once the decision is made both successful and unsuccessful applicants will be notified. Successful applicants will be informed that funding is subject to a list of terms and conditions which includes that appropriate funding for installation being in place. Harrogate Lions Club together with the council having provided the defibrillator and monitored its commissioning will relinquish all further obligations and responsibility towards it.

5.4.2 The equipment will be ordered from Cardiac Sciences. Each defibrillator cabinet will show the logos of the Council and Harrogate Lions Club and the words ‘A jointly funded local initiative by’.

5.4.3 Delivery of the equipment is expected to be within 28 days following which all successful applicants will be contacted to arrange collection of the defibrillator and cabinet from the council.

The collection event will also be a photo/media opportunity with Harrogate Lions Club in attendance.

Yorkshire Ambulance Service and Emergency Planning officers will also be available to provide advice and initial training on the use and checks of the equipment

5.4.4 The outcomes from the community defibrillator project will be shared on the council’s website, a press release will be issued detailing the successful applicants with a photo call opportunity.

6.0 REQUIRED ASSESSMENTS AND IMPLICATIONS The following were considered: Financial Implications; Human Resources Implications; Legal Implications; ICT Implications; Strategic Property/Asset Management Considerations; Risk Assessment; Equality and Diversity (the Public Sector Equality Duty and impact upon people with protected characteristics). If applicable, the outcomes of any consultations, assessments, considerations and implications considered necessary during preparation of this report are detailed below.

6.1 An Equality and Diversity Impact Assessment has been undertaken and the impact of this proposal on age and disability in the local community is set out in Appendix 2

6.2 Legal Services will be drafting the agreement document with Cardiac Sciences to specify the terms of the purchase. They are also drafting letters of agreement to the applicants whom have been awarded a defibrillator detailing the terms and conditions of accepting the award.

7.0 CONCLUSIONS

The applications have been assessed against a number of robust criteria Page 4 4

and the recommendations in Appendix 1 have been produced in a fair and accountable way.

Background Papers –

OFFICER CONTACT: Please contact Fiona Friday, Partnership & VCS Officer, if you require any further information on the contents of this report. The officer can be contacted at Legal and Governance PO Bo 787, Harrogate, HG1 9RW on 01423- 556068 or by e-mail [email protected].)

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This page is intentionally left blank Appendix 1 COMMUNITY DEFIBRILLATORS – RECOMMENDED

All locations were checked using the Mapping Tool – Resilience Direct

Name of locality Location of defibrillator Organisation type Area Reasons organisation 1 Defibrillators Ripon, Moors Care Home -Voluntary Organisation RIPON  Area not covered by existing provision for Ripon Harrogate  Residential footprint: High numbers of residential properties within 600m (a YAS Road criteria) of the proposed site  Considered a high priority area by YAS 2 Harlow Harlow Hill, Harlow Hill Methodist Church, -Community Group HARROGATE  Area not covered by existing provision Men’s Forum Otley Road 4 College Road, Harrogate,  Residential footprint: High numbers of residential properties within 600m of the HG2 0AQ proposed site  2 applications were received form the same locality, this application was considered a higher priority area by YAS 3 Fearby and North The Black Swan, Fearby, -Parish/Town Council RURAL  Area not covered by existing provision Healey Yorkshire HG4 4NF  An area of high visitor numbers includes a local camp site District  Distance from A&E makes the location vulnerable Parish  Rural isolation Council 4 Harrogate Station Outside Wall to right of front -Business HARROGATE  Area not covered by existing provision Osteopathic Parade/ door  Area of high footfall Clinic Robert Street  All existing provision is internal and not accessible 24 hours a day junction 5 Upper Wath, Sportsmans Arms Hotel -Parish/Town Council RURAL  Area not covered by existing provision Nidderdale Nidderdale  Although not huge area of residential population it is an area frequently visited Parish

Page 7 Page by visitors Council  Excessive travel distance for the nearest ambulance station 6 Kirk Kirk Deighton Kirk Deighton Football Club, -Voluntary Organisation RURAL  Area not covered by existing provision Deighton Village Hall  Area of high footfall and residential footprint: Rangers  Close to Leeds border, but nearest defibs are still some distance away at AFC Garforth and Headingley.

7 Wighill Wighill, External wall of White Swan --Not for profit RURAL  Area not covered by existing provision Parish Tadcaster Public House, The Avenue, Organisation  Residential footprint: Well populated village Council Wighill LS24 8BG Parish/Town Council  Rural isolation, nearest ambulance station is in Wetherby  This application was considered a higher priority area by YAS 8 Birstwith Birstwith The Dale Stores (Post -Voluntary Organisation RURAL  Area not covered by existing provision Horticultural Office), Birstwith – external -Community Group  Isolated community Society wall -Not for profit Organisation  This application was considered a higher priority area by YAS  Local school in the area 9 Joe Manby Hookstone External wall of workshop -Business HARROGATE  Area not covered by existing provision Limited Park with public access.  Local school in the area  No current provision south of the railway line, this application bridges a gap

10 No 43 Bew Saints Outside the butchers shop -Business HARROGATE  Area not covered by existing provision Bar Area/St  Area of high footfall Winifred’s  Residential footprint: Large residential area Avenue  Close to the Stray and local park run and events Shops 11 Follifoot with Follifoot with Redundant red telephone box -Parish/Town Council HARROGATE  Area not covered by existing provision Plompton Plompton (acquired by the Parish  Over 460 residences in the village Parish Parish Council) outside the village  2 applications were received for the same locality, YAS considered this Council Post Office on Main Street. application to have a higher priority

Note: to be housed in a telephone box, subject to applicant agreement to purchasing the relevant defibrillator box at additional cost 12 Hartwith Low Laithe, Public bus shelter in Low -Parish/Town Council RURAL  Area not covered by existing provision Appendix 1 COMMUNITY DEFIBRILLATORS – RECOMMENDED

All locations were checked using the Mapping Tool – Resilience Direct

Name of locality Location of defibrillator Organisation type Area Reasons organisation Cum Winsley Nidderdale Laithe, owned and  Residential footprint: Well populated village Parish maintained by Hartwith cum  This application was considered a higher priority area by YAS Council Winsley Parish Council 13 Manhattan Oatlands Manhattan Snooker Club, -Snooker Club HARROGATE  2 applications were received from the same locality, priority given to site of Snooker Beech Avenue Manhattan club due to the number of nearby properties, YAS considered this Club application to have a higher priority  Area of high footfall  Residential footprint: Large residential area  Schools close by 14 The Sharow, St John’s Church, Berrygate -Charity RIPON  Area not covered by existing provision Parochial Ripon Lane, Sharow, Ripon HG4 -Voluntary Organisation  Residential footprint: Well populated village Church 5BJ  This application was considered a higher priority area by YAS Council, St John’s Church Sharow 15 Woodfield Woodfield, Outer wall of Woodfield -School HARROGATE  Area not covered by existing provision Community Bilton Community Primary School  Area of high footfall Primary  Residential footprint: Large residential area School  Schools close by 16 Arkendale, Arkendale Exterior wall of “The Blue -Parish/Town Council RURAL  Area not covered by existing provision Coneythorpe within the Bell”, Arkendale  Prioritised by YAS over Coneythorpe application due to less accessible location Page 8 Page & Clareton Claro Ward, for the ambulance service Parish Combined Council Parish of “Arkendale, Coneythorpe & Clareton”

17 Harrogate Harrogate At the back entrance to 9 -Charity HARROGATE  Area not covered by existing provision Skills 4 North Park Road (opposite - Business  Area of high footfall for businesses and Stray area Living Centre the Odeon Cinema car park  Area of high footfall and on a bus route – please see map provided)

Appendix 1 COMMUNITY DEFIBRILLATORS – NOT RECOMMENDED

Name of locality Location of defibrillator Organisation type Area Reasons organisation 18 Follifoot Park Pannal Road Follifoot Riding Centre, -Charity HARROGATE  Proposed site in a largely commercial area and has a low footfall Disabled Follifoot Pannal Road -Voluntary Organisation  2 applications were received from the Follifoot locality, this application had less Riders Group Follifoot -Not for profit Organisation residences within a 600m area (a YAS criteria) -Community Group Application placed on the reserve list 19 Harlow Harlow Tennis To fix onto the end of the -Voluntary Organisation HARROGATE  2 applications were received from the same Harlow Hill locality, priority given to Tennis Club Club, Otley Harlow Tennis Club -Community Group site of Methodist church due to the number of nearby properties at that side of Road, Harrogate House, in view of the the road park/roadside 20 Fountains Studley Roger Outside wall of Studley -Community Group RURAL  Area of low population numbers and low footfall Abbey Parish Roger Village Hall -Not for profit Organisation  Current provision of defibrillator within the National Trust at Fountains Abbey -Parish/Town Council Application placed on the reserve list 21 Harrogate St George’s On wall of the Tavern -Voluntary Organisation HARROGATE  Existing coverage close by (within 600m ) Cricket Club Road, Harrogate Building -Community Group --Not for profit Organisation 22 Mackenzies Blubberhouses Main entrance to shop -Business RURAL  Area of low population numbers and low footfall Yorkshire and restaurant  Provision close by at reservoir site Smokehouse 23 Springwater Starbeck Outside Springwater -School HARROGATE  Existing coverage close by (within 250m) Page 9 Page School School  Existing coverage located at the same side of the rail line 24 Dacre & Dacre Banks, Pavilion, Max Pullan -Registered Charity RURAL  Existing coverage close by, 2 defibrillators located within 600m Hartwith Nidderdale Recreation Group Playing Fields Ass 25 Ripon Ripon City Churchyard wall of -Not for profit Organisation RIPON  Existing coverage close by, 2 defibrillators located within 250m Cathedral Cathedral 26 Kearby with Kearby with The Stables, Maustin -Parish/Town Council RURAL  Area of low population numbers and low footfall Netherby Netherby Park, Kearby with Parish Netherby Application placed on the reserve list Council 27 Beckwithsha Beckwithshaw Beckwithshaw Cricket -Voluntary Organisation RURAL  Existing provision at local public house, within 600m of proposed location, this w Cricket Club outside wall of club defibrillator is available 24 hours a day Club house 28 GSPK Knaresborough, At entrance – on pillar of -Business KNARESBOROUGH  Existing coverage close by (within 600m) application to be discussed between Limited Manse Lane main gate Harrogate and Knaresborough Lions Club 29 Mother Knaresborough Low Bridge – Mother -Business KNARESBOROUGH  Existing coverage close by, 4 defibrillators within 600m Shiptons Shiptons Museum 30 St Michael’s Wilsill Barn wall of Bridge End -Charity RURAL  Coverage by 2 defibrillators in Glasshouses and 1 to the south and All Farm HG3 5EB -Voluntary Organisation Angels Application placed on the reserve list Church, Wilsill 31 Pannal Ash Harrogate Almsford playing fields -Charity HARROGATE  2 applications were received from the same locality, priority given to site of Junior -Voluntary Organisation Manhattan club due to the number of nearby properties Football Club 32 Friends of St St Cuthbert’s On the outside wall to the -Primary School RURAL  Existing coverage close by, defibrillators located on Pateley Bridge High Street Cuthberts Primary School, right of the main office (PTA) Pateley Bridge entrance to the school – visible from the road on King Street 33 Nidderdale Nidderdale Secretary’s Office, -Business RURAL  Existing coverage close by within 600m (vet surgery) Appendix 1 COMMUNITY DEFIBRILLATORS – NOT RECOMMENDED

Name of locality Location of defibrillator Organisation type Area Reasons organisation Agricultural Nidderdale Showground, Society Bewerley Park, Pateley Bridge 34 Ripon Ripon City At the front entrance to -Charity RIPON  Coverage by 2 defibrillators located within 250m Community Centre the building on the -Voluntary Organisation  The site of the defibrillator would require planning permission as a conservation House southern aspect of the -Business area building -Not for profit Organisation -Community Group

35 Weeton Huby/Weeton Adjacent to Weeton -Not for profit Organisation RURAL  Existing provision at Almscliffe village hall Parish near Weeton railway station located on -Community Group  Permission has not been granted from rail authority and is doubtful Council railway station or near the railway bridge on Weeton Lane 36 Bewerley Bewerley Village Stayne Cottage, -Parish/Town Council RURAL  Existing provision within 600m Parish Bewerley, Harrogate HG3  Concern expressed by YAS as to proposed site at a residential property Council 5HS (see attached document) 37 Arkendale, Coneythorpe Exterior wall of “The Tiger -Parish/Town Council RURAL  2 applications were received from the similar locality YAS Prioritised the Coneythorpe within the Claro Inn”, Coneythorpe Arkendale application, felt Coneythorpe was more accessible for ambulance & Clareton Word, Combined service. Parish Parish of Council “Arkendale, Coneythorpe & Application placed on the reserve list Clareton” Page 10 Page 38 Knaresborou Knaresborough On wall of Frazer Theatre, -Voluntary Organisation KNARESBOROUGH  Existing provision of multiple defibrillators within 250m of the building gh Players and adjacent to -Business Limited – Knaresborough Bowling -Not for profit Organisation registered Club & Orb Community -Community Group charity no: Arts -Social Enterprise 1157597

Appendix 2 If you need any guidance or assistance completing your Equality Equality Impact Analysis Impact Analysis contact Emma McIntosh (Engagement Officer) [email protected] The equality impact analysis (EIA) process ensures that we do not disadvantage customers and staff who have Protected *Evidence could include information from consultations; voluntary Characteristics (https://www.gov.uk/guidance/equality-act-2010- group feedback; satisfaction and usage data (i.e. complaints, guidance). In addition to publishing equality information every year surveys, and service data); and reviews of previous strategies the EIA is the council’s main way of ensuring we meet our Statutory Public Sector Equality Duty under the Equality Act 2010. YOUR GUIDE TO COMPLETING AN EQUALITY IMPACT ANALYSIS It is important to consider the equality impact before designing or changing a policy, project or service in any way. You should Section 1 complete an EIA when considering any sized project which will In Section 1 identify background information to the policy, project or impact people including: service you are analysing.

11 Page  Developing a service specification Section 2  Commissioning a service In Section 2 highlight any likely impact on equalities as a result of the  Providing a new service to residents policy, project or service. You must have evidence* to support this.  New staff working procedure Impacts can be positive and negative  Refreshing and updating a policy  Removal of service Section 3  Developing a strategy Create an action plan which explains what you will be doing as a result of carrying out this analysis  Changing a service

 As part of consultation process Section 4  Changes to services delivered jointly with other agencies The responsible officer (completing this assessment) must now check the analysis and sign Section 4 and have the relevant senior There are 4 sections to this Equality Impact Analysis. Answer all the manager also check and approve this analysis, and sign the relevant sections and questions. If you are unable to answer any questions part of Section 4. Monitor and review your policy, project or service this indicates you need more work so that you can answer the once it has been implemented to ensure any future adverse effects question with confidence and evidence*. are mitigated. Ensuring the Equality Impact Analysis is kept up to date will from a core part of this.

1 SECTION 1

Name of activity/policy/project/decision/function being Community Defibrillator Grants Endorsement 2018 assessed Aims of policy/project/service Provide community defibrillator grant funding to local VCS, community, schools and businesses to enable the purchase of a community defibrillator and cabinet. Is this new or existing? new Who is responsible for policy or decision, or advising This is a partnership project. on decision, and also responsible for this equality analysis Decission as to who is grant funded is made by a panel of representatives made up of HBC Emergency Planning officers, Yorkshire Ambulance Service and Harrogate Lions Club. The project is managed by Partnership & VCS Officer. What customer/profile data have you already got? Data provided by Yorkshire Ambulance service details the location of all the current

What 12 Page does it tell you about who is currently defibrillators within the Harrogate district. using/accessing the service? What information/evidence do you have on current and The data provided by Yorkshire Ambulance Service has allowed for a gap analysis. future service users and what impact could the change Yorkshire Ambulance Service has provided evidence of community defibrillators saving make? lives in the community.

Each application was assessed on any positive / negative / neutral impacts on groups with the protected characteristics.

It was assessed that every application had a positive impact on all protected characteristics as they will be available to all, however more so on age and disability due to research that shows the demographic of those who benefit from the availability of the PAD (those over 60 and those with long term medical conditions).

What consultation (either new for the purpose of this No consultation has taked place. Qualititive information has been gathered from emails change or carried out previously, but relevant) has received from communities asking how they can obtain financial help to purchase a been carried out to engage service users on the defibrillator. change? Who are the customers/Stakeholders of the service? All residents of the Harrogate district

2 List the information and evidence you are using to Data/maps provided by Yorkshire Ambulance Service inform this equality analysis. Summarise the key findings of the information listed There are a number of communities both in towns and villages across the district that above do not have access to a community defibrillator. The equipment will allow for 24 hour access to life-saving emergency equipment that will be available to everyone whenever they are required when a cardiac arrest is suspected.

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3

SECTION 2

Do you have enough information to complete section 2? If not then you will need to complete some engagement/research with the service area to know your customer

2.1 Negative Impact? Is the likely effect to be Please describe the effect and evidence that How will you ensure the negative impact is negative on any of the supports this* removed? Protected Characteristics Copy into the action plan listed below (please mark all that apply) Yes No The proposed allocation of defibrillator grant

Page 14 Page funds will have an overall positive effect. Allocation is spread across geographical communities and across groups and organisations which include members or users with protected characteristics. None of the proposed allocations has been assessed as having a negative effect on any protected equality group. Age No See above

Disability No See above

Gender re- No See above assignment Pregnancy No See above and maternity Race No See above

Religion or No See above

4 belief

Sex No See above Sexual No See above Orientation Marriage/ No See above Civil partnerships

*Evidence could include information from consultations; voluntary group feedback; satisfaction and usage data (i.e. complaints, surveys, and service data); and reviews of previous strategies.

2.2 How are you going to address any negative impact? Which of the options below best describes how you are going to Answer address 15 Page the impact described above?

1. No major change - the Equality Impact Analysis demonstrates that 1. No major change - the Equality Impact Analysis demonstrates that the policy is robust and that the evidence shows no potential for the policy is robust and that the evidence shows no potential for discrimination and that all opportunities to promote equality have been discrimination and that all opportunities to promote equality have been taken. taken. 2. Adjust the policy to remove barriers or better promote equality. n/a

3. Continue the policy despite potential for adverse impact or missed n/a opportunities to promote equality.

n/a 4. Urgent action must be taken if the policy shows actual or potential unlawful discrimination contact Emma McIntosh, Engagement Officer

5

2.3. Positive Impact?

Is the likely effect to Provide examples of good equality practice or How will you promote equality and be positive (please benefits to people with protected characteristics communicate good practice? mark all that apply arising from the implementation of this Yes No service/policy etc Copy into the action plan in Section 3 Age Yes The proposed allocation of defibrillator grant funds will have an overall positive effect. Allocation is spread across geographical communities and across groups and organisations which include members or users with protected characteristics. All of the proposed allocations have been assessed as having a positive effect on all protected equality group. Disability 16 Page Yes

Gender re- Yes assignment Pregnancy Yes and maternity Race Yes

Religion or Yes belief

Sex Yes

Sexual Yes Orientation Marriage/ Yes Civil

6 partnerships What measures does and could the policy include to promote equality and foster good The defibrillator grants scheme fosters good relations relations across all protected characteristic categories.

Provision of community defibrillators would be of benefit to all local communities regardless of protected characteristics and potentially could save lives.

SECTION 3

ACTION 17 Page PLAN

The Public Sector Equality Duty is also a continuing duty, requiring attention and a review of decisions post-implementation. Therefore, every Equality Impact Analysis should result in an action plan that sets out the arrangements for reviewing the actual impact of a new policy or changes to an existing policy once it has been implemented.

The action plan could include actions in the following categories:

• Involvement and consultation; • Further data collection and evidence gathering; • mitigating disproportionate or adverse impact; and/or • taking any opportunity to advance equality and foster good relations.

You can produce the action plan by using the template below or by creating one on Covalent. This link provides guidance on producing an action plan in Covalent or through service planning.

Action By when 1 Data collection as to which defibrillators have been used in the district to save annually

7 lives. SECTION 4

Based on the information in section 2, what is the decision of the responsible officer (please select one option below): Tick here No negative equality impact (your analysis shows there is no impact) - sign assessment below [ X ] Please summarise your responses here … Provision of community defibrillators would be of benefit to all local communities regardless of protected characteristics and potentially could save lives.

Adverse impact but continue (record objective justification for continuing despite the impact)-complete sections below [ ]

This EIA had been checked and Date approved by responsible officer (sign and print 18 Page name) This EIA has been checked and Date approved by senior manager (sign and print name)

(1) Attach your completed Equality Impact Analysis to your decision/recommendation report (2) Please send the completed Equality Impact Analysis to Emma McIntosh, Engagement Officer, [email protected] (3) Upload the completed Equality Impact Analysis to the relevant service improvement action on covalent

Date of Equality Impact Analysis Review: 11 October 2018

After your activity/policy/project/decision/function has been implemented; it is recommended that analysis is undertaken every three years, and that this analysis is updated at any significant points in between. The purpose of any update is that the actual effects will only be known after the implementation of your policy, project or service. Additionally, area demographics could change, leading to different needs, alternative provision can become available, or new options to reduce an adverse effect could become apparent.

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9 This page is intentionally left blank Agenda Item 2

Agenda Item No.

REPORT TO: Leader meeting

DATE: 24th October 2018

SERVICE AREA: Legal & Governance

REPORTING OFFICER: Fiona Friday Partnerships & VCS Officer

SUBJECT: Community Defibrillators- single supplier request

WARD/S AFFECTED: All

FORWARD PLAN REF: ______

1.0 PURPOSE OF REPORT

1.1 To seek approval from the Leader for an exemption to the Contract Procedure Rules for Cardiac Sciences to be appointed to supply both the defibrillator and the cabinet it will be housed within as per the recommendation by Yorkshire Ambulance Service (YAS).

2.0 RECOMMENDATIONS

2.1 That Cardiac Sciences is appointed to provide the services outlined in this report, via an exemption from the requirement to go to tender and use a single supplier, granted in accordance with 7.5 of the council’s Contract Procedure Rules.

3.0 RECOMMENDED REASON FOR DECISIONS

3.1 With reference to 7.5 of the Contract Procurement Rules, the exceptional circumstances which justify this are as follows:  Cardiac Sciences have been recommended by Yorkshire Ambulance Service (a partner to HBC in the Community Defibrillator Scheme) as the appropriate supplier of the specified goods- Power Heart G5 defibrillators and cabinets, that are required as part of the community defibrillator grant fund scheme roll out.  YAS will be supporting the communities who have been allocated a defibrillator in the use of these specific machines based on their previous experience of operating them and will provide ongoing support and periodic maintenance checks.

Page 21 1 3.2 The contract value with Cardiac Sciences will not exceed the available grant pot of £20k.

4.0 ALTERNATIVE OPTION CONSIDERED AND RECOMMENDED FOR REJECTION

4.1 Due to the scheme being a partnership and that YAS will be providing the support within the community the equipment purchased needs to be as per the YAS recommendation due to operational and maintenance reasons.

5.0 THE REPORT

5.1 Following the success of the first Community Defibrillator Scheme back in 2015 and further requests to the council for funding for community defibrillators, funds held within the council’s District Improvement Fund (DIF) were agreed and allocated by the Cabinet Member in March 2018 to launch a second community defibrillator scheme. Applications were received from August through to September 2018. A new addition to the scheme was also welcomed, the Harrogate Lions agreed to match fund what the council were putting in thus increasing the funds available from £10k to £20k to award. The successful applicants will receive a community defibrillator and cabinet supplied and purchased by the council but signed over to the applicant once installed. The applicant will pay for the installation, the on-going cost of the power source into the cabinet and will be responsible for the overall maintenance of the equipment.

5.2 Originally the intention was to run two schemes during 2018/19 (September and January) as it was going to be demand/ application led and based on the experience of the previous scheme that ran in 2015. The application period has now closed and 38 applications have been received, so oversubscribed. This means that the full £20k will more than likely be allocated in this one round.

5.3 There have been ongoing negotiations with Cardiac Sciences the recommended supplier and subject to approval an in principal offer has been set out for the bulk purchase. Up to 17 Public Access Defibrillators and the cabinets to which they are housed within could be purchased based on the finances within Appendix 1. The applicant will provide the installation costs and YAS will provide the training and maintenance advice.

6.0 REQUIRED ASSESSMENTS AND IMPLICATIONS

6.1 The following were considered: Financial Implications; Human Resources Implications; Legal Implications; ICT Implications; Strategic Property/Asset Management Considerations; Risk Assessment; Equality and Diversity (the Public Sector Equality Duty and impact upon people with protected characteristics). If applicable, the outcomes of any consultations, assessments, considerations and implications considered necessary during preparation of this report are detailed below.

6.2 Legal Services will be drafting the agreement document with Cardiac Page 22 2 Sciences to specify the terms of the purchase. They are also drafting letters of agreement to the applicants whom have been awarded a defibrillator detailing the terms and conditions of accepting the award.

6.3 An equality impact assessment will be carried out as part of the awards assessment process and will be detailed within the grants endorsement report that complements this report.

7.0 CONCLUSIONS

7.1 In order to roll out the Community Defibrillator Scheme across the Harrogate district the purchase of the equipment is essential. As part of the package offered to the successful applicants there is the training and support element which will be provided by the Yorkshire Ambulance Service. As they use defibrillators on a regular basis they are experienced in what equipment is required and who is a reliable supplier. Taking this into consideration the request to use Cardiac Sciences as the preferred supplier is justified.

Background Papers – links to the other report to be discussed at the meeting entitled COMMUNITY DEFIBRILLATOR SCHEME ENDORSEMENT 2018

OFFICER CONTACT: Please contact Fiona Friday, Partnership & VCS Officer, if you require any further information on the contents of this report. The officer can be contacted at Legal and Governance PO Bo 787, Harrogate, HG1 9RW on 01423-556068 or by e-mail [email protected] )

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Appendix 1

The company is Cardiac Sciences they supply the preferred device of Yorkshire Ambulance Service. YAS will support the devices and help with the training in local communities.

Recommended Retail Price The cost of the Defib Power Heart G5 defibrillator is £1,674+vat The cost of the cabinet is £595+vat Total £1,674 per defib and cabinet Delivery charge £400

With £20,000 available at these costs we would be able to purchase 11 defibrillator combinations

The deal we have obtained in principal

£1,180+vat per defibrillator and cabinet combination, a saving of £494 per combination. We have also been able to negotiate free delivery due to a bulk purchase.

This will enable us to purchase 17 defibrillator and cabinet combinations total £20,060 instead of £28,858 therefore saving £8,798. Please note as the council can reclaim VAT a further combination can be bought.

The additional £60 will be found within the small grants fund underspend.

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