Including the Request and Activation of State Mobilization Resources and Requests for Conflagration. Agenda and Information Discussed Are Attached As Exhibit A

Home , Conflagration, Fire chief, Fire marshal, Structure fire

APPROVED ON JUNE 19, 2013 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION

General Discussion: May 23, 2013 3: 00 p. m.— BCC Conference Room Commissioners Simon Hare, Cherryl Walker and Keith Heck; Linda McElmurry, Transcriber

Chair Simon G. Hare called the meeting to order at 3: 01 p. m.

The Board had an open discussion regarding the activation of local fire services mutual aid resources, including the request and activation of State mobilization resources and requests for Conflagration. Agenda and information discussed are attached as Exhibit A.

Meeting adjourned at 4: 13 p. m. C GNAT-A & cam

513,3113

AGENDA Josephine/Jackson County FDBC/ OSFM/ODF/BCC Meeting May 23, 2013

Purpose:

Open discussion and information sharing regarding the activation of local fire service mutual aid resources, including the request and activation of State mobilization resources and requests for Conflagration.

Introductions/ Attendees: Josephine County Commissioners OSFM Josephine/ Jackson County FDB Chiefs Josephine County Fire Chiefs Josephine County Emergency Management Oregon Department of Forestry

Information:

Josephine County Fire Services Rogue Valley Fire Chiefs Association Josephine/ Jackson County Fire Defense Board Conflagration Request Fire Event:

o Local Fire Chief Role

o FDBC Role o BCC / Emergency Manager Role o ODF Role

o OSFM Role o Delegation of Authority o Unprotected Area Issues

Attachments: Josephine County Fire Protection Map Quick Checklist for Local Fire/ FDB Chiefs Quick Checklist for Board of County Commissioners Delegation of Authority— Unprotected Areas OSFM Conflagration Request Packet In-Briefing Form RVFCA Private Fire Standards

OSFM Mobilization Plan website: httn:// www.oreaon.cov\OSP\ SFM\Daaes\ orecon mob olan.ASPX

FDBC- OSFM- ODF-BCC Mtg Agenda 5- 23- 2013 State Mobilization and Conflagration Request Quick Checklist for Board of County Commissioners

1. As Authority Having Jurisdiction for unprotected area request State Mobilization/Conflagration resources via Fire Defense Board Chief

2. Participate in Mobilization ordering calls

3. Prepare and Sign Delegation of Authority

4. Provide County support services per State Mobilization Plan

5. Attend incident in-briefing, planning meetings, and exit-briefmg

6. Coordinate participation of non-emergency County resources ( GIS, public works, etc.)

7. Support EOC and Emergency Management

8. Liaison with private fire service providers

DC Johnson— BCC Quick Checklist 52013 0 2.5 5 10 15 Miles Josephine County Fire Protection May 17, 2013

II. w

Legend

NFire Districts - Unprotected Area Fire Stations Applegate ' Forest Service/ BLM I Rural Metro Coverage City of Grants Pass Illinois Valley City of Grants Pass

Fire / Rescue Division Williams

Wolf Creek Grants Pass Department of Public Safety- 2013 Local Fire Chief/ Incident Commander (LFC/IC) Ouick Checklist 5/ 15/ 2013 1. Evaluate extent of problem 2. Evaluate resources required vs available

1st 3. Request Mutual Aid—Above preprogrammed & Task Force/ Strike Team 4. If needed, request State Mobilization/ Conflagration using Conflagration Request Form 5. Establish Incident Command System/ request RVFCA IMT assistance/ prepare to delegate authority if necessary 6. Maintain communication with wildland agency IC 7. Maintain communication with Fire Defense Board Chief( FDBC) as necessary 8. Coordinate demobilizations with FDBC/ IMT—non preprogrammed resources 9. Ensure coordination with emergency services & other local agencies

Extended Incidents

1. Develop Extended ICS Organizational Structure Command& General Staff, Division/ Groups, Task Forces as required

2. Provide input into the development of the Incident Action Plan IAP Make decisions that will be required for the development of the IAP, what positions are desired from the local area that will be tied into the overall organizational structure, how local task force/ strike teams will be integrated into the IAP and any objectives that are specific to the mission of protecting structures. Request RVFCA IMT assistance and designate specific personnel to work with Wildland Agency personnel in developing the IAP. Include maps as available.

3. Assign key overhead transition resources Make a decision on how the transition of command will take place and specific personnel that will be assigned in order to assure that the transition is seamless. Specific attention should be placed on line overhead that are familiar with the location and priority for structural protection. List types of roles that personnel maybe assigned, for example— Local Guide for Task Force Leaders and Division/ Group Supervisors.

4. Complete Conflagration Request Form and In-Briefing document ifnecessary Work with or assign personnel to request OSFM resources and prepare for the IMT in- briefing. General topics for Structural agencies are; local personnel that are to be part of the organizational structure both long-term and short-term( transition) and any other pertinent information that needs to be shared with the entire IMT.

5. Attend or delegate someone to attend Planning Meetings Planning meetings are generally held twice in a 24 hour period for each operational period— find out the schedule of these meetings and make sure you attend or have

someone attend on your behalf. Fire Defense Board Chief( FDBC) Quick Checklist

1. Evaluate need for resources

2. When needed, request OSFM support— Complete Conflagration Request Form If in Fire protection district or municipality, contact by FDBC is adequate, when in unprotected area, this request must be made with the Board of County Commissioners. Follow flow chart and request protocols as outlined in Conflagration Request Packet.

3. Compile list of Incident Resources* This list should only show those resources that will be remaining on the incident beyond transition of command.

4. Ensure adequate resources are available within the County Once both task force/ strike teams are committed, put together another task force make up task force) until the resources are released and become available.

5. Assist Local Fire Chief/ IC (LFC/IC) with decisions regarding Organization& IAP Assist and prompt the LFC/IC to make decisions that will be required for the development of the IAP, what positions are desired from the local area that will be tied into the overall organizational structure, how local task force/ strike teams will be integrated into the IAP and any objectives that are specific to the mission of protecting structures. Request RVFCA IMT assistance and designate specific personnel to work with Wildland Agency personnel in developing the IAP. Include maps as available.

6. Ensure contact is made with IC from SFM IMT prior to arrival of IMT* After confirmation of an assignment of IMT is made by SFM' s Office, make contact with the IC of the IMT and discuss the desires of the LFC/ IC and get a list of personnel arriving with the IMT and work out the Organizational Structure so that it makes it into the IAP for the next operational period.

7. Assist Local Fire Chief/ IC prepare for IMT In-Briefing* Assist and prompt the LFC/IC to work with or assign personnel to prepare for the IMT in-briefing. General topics for Structural agencies are; local personnel that are to be part of the organizational structure both long-term and short-term( transition) and any other pertinent information that needs to be shared with the entire IMT. If both the LFC/IC and the FDBC plan on speaking at the in-briefing; work out what each one is covering.

8. Coordinate resource utilization& demob with local agencies& SFM' s Office

9. Maintain communication with Local Fire Chief/ IC

10. Attend or delegate someone to attend Planning Meetings Planning meetings are generally held twice in a 24 hour period for each operational period— find out the schedule of these meetings and make sure you attend or have someone attend on your behalf.

Extended Incidents— these typically apply when the incident management level is 1, 2 or 3. DELEGATION OF AUTHORITY UNPROTECTED LANDS)

INCIDENT NAME DATE AND TIME

is assigned as the Incident Commander on the Fire located on unprotected lands and subject to the Authority of County Board of Commissioners. The County Board of Commissioners Designate the Acting Fire Defense Board Chief with the authority to represent them for this Incident.

The IC has the full authority and responsibility for managing the fire suppression activities within the frame work of law provided by the State Fire Marshal and at the direction provided by the Fire Defense Board Chief.

The IC' s primary responsibility is to organize and direct all assigned structural resources for a safe, efficient and effective fire suppression in or around structures. You are to be in Unified Command mode with the Oregon Department of Forestry IC or IMT. You are accountable to the Fire Defense Board Chief or designated representative listed in this delegation.

Specific direction for the Fire is as follows;

1. Provide for a safe work environment for all personnel. Compliance with the" 10 Standard Fire Orders" are to be followed, never bent or compromised. The " 18 Watch Out Situations" shall be mitigated before engagement can begin and LCES" will be practiced.

2. Maintain good interagency cooperation with all agencies participating in this incident which includes but is not limited to;

D Oregon Department of Forestry D Structural Fire Agencies D Oregon State Fire Marshal D Law Enforcement Agencies D County Level Agencies

3. Integrate your Team into the ODF IMT and support them in co-locating functional areas of responsibility and specifically in accomplishing their objectives.

4. Document damage to structures and improvements caused by the fire by producing maps, photographs and narratives detailing what damage occurred.

5. Document damage caused by suppression resources, which should include photographic documentation. Initial notification of this type of damage shall be made to the Fire Defense Board Chief or Designee of within 12 hours of the damage occurring.

RVFCA/Delegation Of Authority/ Unprotected Lands 5/ 13 6. Provide for situation reports to the Fire Defense Board Chief, County Emergency Manager, Cooperating Agencies or others.

7. Consult with the Fire Defense Board Chief before resources are demobilized.

8. Design and implement a method for the immediate transfer of information as to changes in evacuation areas to the Fire Defense Board Chief and to the County EOC/Central Dispatch Center. This information should also include a process for the County Dispatch Center to notify the Team of possible threats to structures when reports are taken from citizens.

9. Integrate those resources listed in the In-Briefing Document as part of the OSFM IMT.

10. Provide a process for Close- Out of this document and transfer of Command back to County.

The Fire Defense Board Chief or Designees will;

1. Provide an In-Briefing Document containing the specific information needed to ensure a successful transition in command.

2. Provide Jurisdiction maps.

3. Attend Planning Meetings.

County Board of County Commissioner or Designee Work Phone Cell Phone

Signature Date and Time

Fire Defense Board Chief or Designee: Work Phone Cell Phone Alternate Work Phone Cell Phone Alternate Work Phone Cell Phone

Agreed to by OSFM IC:

Transfer Of Command effective date and time

RVFCA/ Delegation Of Authority/ Unprotected Lands 5/ 13 Marshal Oregon Office of State Fire 5 p,,TE FIR6. Ag o P

Conflagration Request 17 1 1 Packet

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1 Conflagration Request Packet

This packet is designed to walk a Fire Chief or Fire Defense Board Chief through the process of requesting a conflagration and preparing for incoming resources. The Conflagration Request form can be completed by a local fire chief with the aid of his local Deputy State Fire Marshal. The proper completion of this form will

result in a more seamless conflagration request process. In the event that a conflagration is declared, Parts II & Ill of the form will prove very useful to the incoming Incident Management Team and will help the on- scene IC transition to an OSFM IMT team.

This form is a guideline only; there may be times when you feel that further information may prove helpful during the process. Please share that information with the Office of State Fire Marshal representative. Please note that items marked with an asterisk(*) must be completed prior to calling OERS.

TABLE OF CONTENTS

CONFLAGRATION REQUEST FLOWCHART... 3

SECTION 1: COMPLETING THE FORM

PARTI...... 4

PART II... 6

PART III 7

SECTION 2: PROCESS FOR MAKING THE REQUEST 8

SECTION 3: CONFLAGRATION REQUEST CALL...... 9

SECTION 4: INCIDENT ACTIVATION CALL...... 9

SECTION 5: PREPARING FOR THE IMT ...... 10

APPENDIX A: FEMA INCIDENT TYPING ...... 11

ATTACHMENT 1: CONFLAGRATION REQUEST FORM ...... 12

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

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Conflagration Request Packet

CONFLAGRATION REQUEST FLOWCHART

AS INCIDENT ESCALATES, MUTUAL AID IS CALLED IN. INCIDENT BEGINS LOCAL DEPUTY STATE FIRE MARSHAL IS NOTIFIED I INCIDENT CONTINUES TO ESCALATE. FIRE DEFENSE BOARD CHIEF IS NOTIFIED. LOCAL

FIRE CHIEF BEGINS PART I OF CONFLAGRATION REQUEST FORM WITH ASSISTANCE

FROM DEPUTY SFM

LOCAL CHIEF FAXES PART I OF MUTUAL AID IS DEPLETED. LOCAL CCHIEF CONFLAGRATION REQUEST FORM TO DECIDES TO REQUEST CONFLAGRATION OSFM AT (503) 373- 1825. FDBC AND NOTIFIES FDBC NOTIFIES OERS OF CONFLAGRATION

REQUEST AT 800-452-0311

OERS NOTIFIES OSFM. OSFM REPRESENTATIVE SETS UP CONFLAGRATION REQUEST

CALL WITH LOCAL CHIEF AND/ OR FDBC TO GO OVER INFORMATION IN PART I

IF CONFLAGRATION IS OSFM CONTACTS GOVERNOR TO ENACTED, OSFM CONTACTS REQUEST CONFLAGRATION. FDBC AND LOCAL CHIEF TO SET MEANWHILE, LOCAL CHIEF BEGINS I UP INCIDENT ACTIVATION PART II OF CONFLAGRATION CALL. LOCAL CHIEF FAXES REQUEST FORM PART II TO OSFM AT

503) 373- 1825 I PART II IS DISCUSSED DURING INCIDENT ACTIVATION CALL.

CONFLAGRATION REIMBURSEMENT TIME" DETERMINED

IMT AND OTHER RESOURCES ARE MOBILIZED. LOCAL CHIEF COMPLETES PART III OF CONFLAGRATION REQUEST FORM TO GIVE TO IMT UPON ARRIVAL

OSFM Fax( 503) 373- 1825 OERS Phone 800-452-0311

3 Conflagration Request Packet

SECTION 1: COMPLETING THE FORM

The Conflagration Request Form consists of three parts. Each part will be filled out independently of the others and has a specific purpose during the progression of the incident.

PART I: PART I should be completed when it appears that the incident will be exceeding your span of control and your mutual aid has been or will soon be depleted. Complete PART Ito the best of your ability with the aid of your local Deputy State Fire Marshal if available. All items on the form are represented below. PART I contains a number of items with an asterisk(*). These items are required in order to accurately determine if a conflagration request should be made to the Governor. The form can be faxed to the Office of State Fire Marshal at (503) 373- 1825 or the information can be conveyed verbally when an OSFM representative contacts you.

1. COMPLETE INCIDENT INFORMATION: Incident Name/ Number: the name given to the incident or OERS number, if applicable

Date/ Time: enter the date and time you begin filling out PART I of this form

Incident Location/ Community/ County Threatened: answer to the best of your ability based on current incident location

Authority Having Jurisdiction: please list authority or authorities with jurisdiction over current incident location

Local Fire Department Contact: name and number of local contact (generally Fire Chief)

Fire Defense Board Point of Contact: name and number of Fire Defense Board contact

Has Deputy SFM been contacted?: select yes or no

Deputy SFM Point of Contact: list local Deputy' s name and number, if available

Has County Emergency Manager been contacted?: select yes or no

Co Emergency Mgr: list County Emergency Manager' s name and number, if available

Community Wildfire Protection Plan?: select yes or no based on whether there is a CWPP in place for the current incident location

2. COMPLETE TYPE OF EMERGENCY: Structure Fire/ Interface Fire/ Act of Terror/ Major Disaster: select the type of emergency

Explain: briefly explain the incident

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

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Conflagration Request Packet

III IIIIII, II IIIIII ill I II II IIII IIIIIIIIIIIIIII. I IIIIII11 III I. II IIII.... IIIIIIIIIIIIII I I I I I IIIIIIIIIIIIIIIII IIIIIIII III III IIIIIIIIIIIIII. III... I.. II.. IIIIII . 11 IIIIIIII1IIIIIIIIIII. I.. I. II.. IIIIIIII I HI IIIII... II,

Current Incident Size or Area Involved: please answer to the best of your ability based on what you know

Situation Description: describe the current situation. * Required

Current Objectives: list the current objectives

GPS Location of Incident: list location based on GPS, latitude/ longitude, etc. if available

Other Agencies Involved: list any/ all other agencies involved or contacted at this time

Current Weather: describe current weather conditions

Projected Weather: describe projected weather, if available

Current Incident Complexity Level: select current complexity based on FEMA Incident Types

see Appendix A)

Expected Incident Complexity Level: select anticipated complexity based on FEMA Incident Types see Appendix A)

Significant Events: describe significant events which may have contributed to the incident

Evacuations Taking Place: select yes or no. * Required

Evacuation Plans in Place: if evacuations are not in place, select yes or no based on whether

evacuation plans are in place

Describe: describe evacuations taking place or, if not taking place, plans in place

Life Threatening Situations: select yes

or no. * Required

Describe: describe any life threatening

situations

Road/ Highway/ Freeway Closures:

Select yes or no. * Required

Roads Affected: if roads are currently PN affected, you must describe before a

conflagration can be declared

Population Affected: describe the population in numbers currently affected

to the best of your ability. * Required

Number of Commercial Structures Threatened: list number of threatened commercial structures.

Required

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311 f 5 Conflagration Request Packet

Number of Residential Structures Threatened: list number of threatened residential structures. Required

Number of Subdivisions: list threatened subdivisions. * Required

Significant Historical and/ or Cultural Resources: describe threatened resources. * Required

Natural Resources Such as Crops; Grazing; Timber; Watersheds: describe threatened resources. Required

Critical Infrastructure; Major Power Lines; Railroad: list additional threatened resources. Required 7.

Incident Growth/ Potential: describe growth/ potential based on available information

Communications/ Challenges Currently Established: describe current communications challenges, if any are being faced

Confirmation that Local, Automatic, and Mutual aid Resources are Depleted: select yes or no. Required

Current Resources Assigned: describe current resource assignments

Describe Contributing Factors: describe additional factors not listed above

3. FAX PART I TO OSFM AT( 503) 373- 1825. BE PREPARED FOR OSFM TO CONTACT YOU OR YOUR FDBC FOR THE CONFLAGRATION REQUEST CALL.

PART II: PART II will be completed after the conflagration has been declared and before the Incident Activation Call.

Begin working on PART II after the Conflagration Request Call. PART II provides information that is essential to the Office of State Fire Marshal during the resource request process. PART II, like PART I, can be faxed to OSFM at (503) 373- 1825 or conveyed verbally during the Incident Activation Call ( SECTION 3 of this document).

1. COMPLETE INCIDENT SUPPORT INFORMATION: Types of Resources Being Requested: list what resources you need to mitigate the incident such as Strike Teams, search and rescue, etc. Be as specific as possible

Public Works Involvement: select yes or no

What Resources: if Public Works is involved, describe their capacity

Disaster and Emergency Services Involvement: select yes or no

What Resources: if disaster/ emergency services are involved, describe their capacity

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

6 Conflagration Request Packet

Law Enforcement Resources Involved: list law enforcement agencies involved and describe their

capacity

Other County and Local Government Services Involved: list other government agencies involved and describe their capacity

Volunteer Services, (American Red Cross, Amateur Radio, etc.): list other services involved and describe their capacity

Fuel Services Including Gasoline; Diesel; oil Available: describe available fuel services, if any

Certified Fire Apparatus Repair Locally Available: describe available repair services, if any. List any city/ county contracts for this service

Water Supply Available: describe available and location

Location(s) Where Responding Resources are to Report to: please be as detailed as possible

2. FAX PART ll TO OSFM AT( 503) 373- 1825. HAVE

INFORMATION AVAILABLE DURING INCIDENT ACTIVATION

CALL.

PART III: PART III should be completed after the Incident Activation Call, but before the IMT or state- deployed resources arrive. Below are logistical services that should be taken into consideration anytime an agency is hosting resources from outside of their jurisdiction. PART III should be faxed to the Office of State Fire Marshal at ( 503) 373-

1825 and provided to the IC upon arrival.

1. COMPLETE LOGISTICAL SUPPORT SERVICES:

Food Services: select the checkbox if food services are in place or contracts are pre- established. Use the line that follows to provide more information, if appropriate

Rehabilitation Area( s): select the checkbox if there are rehabilitation areas in place. Use the line that follows to provide more information, if appropriate

Staging Area( s): select the checkbox if there are staging areas in place. Use the line that follows to provide more information, if appropriate

Sanitary Facilities: select the checkbox if there are sanitary facilities in place. Use the line that follows to provide more information, if appropriate

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

7 Conflagration Request Packet

Drinking Water: select the checkbox if there are provisions for drinking water in place. Use the line that follows to provide more information, if appropriate Map(s) of the Area: select the checkbox if there are maps of the area available. Use the line that follows to provide more information, if appropriate

Traffic Control Plan( s): select the checkbox if there are traffic control plans available/ in place. Use the line that follows to provide more information, if appropriate

GIS Support: select the checkbox if your jurisdiction has available GIS support. Use the line that follows to provide more information, if appropriate

Fuel Services: select the checkbox if there are incident fuel services available. Use the line that follows to provide more information, if appropriate

Security: select the checkbox if there is incident security. Use the line that follows to provide more information, if appropriate

Public Information Officer: select the checkbox if your jurisdiction has a PIO on- scene. Use the line that follows to provide more information, if appropriate

Communications: select the checkbox if there are communications capabilities available on- scene. Use the line that follows to provide more information, if appropriate

Other Considerations: use these lines to include any logistical or support information that was not covered in the options above. If you have information you believe to be of importance to an incoming IMT, please list it here.

2. FAX PART III TO OSFM AT( 503) 373- 1825. PROVIDE A COPY TO THE IC UPON ARRIVAL. ASSIST IN PROVIDING LOGISTICAL SERVICES AS INCIDENT PROGRESSES.

SECTION 2: PROCESS FOR MAKING THE REQUEST

When an emergency is beyond the control of local and district fire suppression resources, including primary mutual aid, a request may be made to invoke the Emergency Conflagration Act.

1. When a local chief feels that an incident will escalate beyond the capabilities of local available resources, ( s) he will begin to complete PART I of the Conflagration Request Form with the aid of the local Deputy State Fire Marshal. 2. When PART I has been completed, the local chief calls their Fire Defense Board Chief to ask them to contact OERS. The local chief may want to fax PART I to their Fire Defense Board Chief for reference. If they have the capability, the local chief should fax PART I to the Office of State Fire

Marshal when they have confirmation that the Fire Defense Board Chief is contacting OERS. The Office of State Fire Marshal fax number is( 503) 373- 1825.

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

8 Conflagration Request Packet

3. While the Fire Defense Board Chief contacts OERS, the local chief and Deputy State Fire Marshal can begin to complete PART II of the form.

SECTION 3: CONFLAGRATION REQUEST CALL

Once the Fire Defense Board Chief has contacted OERS, OERS will contact OSFM. An OSFM representative will contact the FDBC and/ or the local chief to discuss the conflagration request before the request is made to the Governor. The Conflagration Request Call will be relatively brief and will cover the information included in PART I of the form. After the call is completed, OSFM will contact the Governor to

request an invocation of the Conflagration Act.

SECTION 4: INCIDENT ACTIVATION CALL

After a conflagration has been declared, a representative from the Office of State Fire Marshal will contact some or all of the parties listed below to schedule an Incident Activation Conference Call and provide the

conference call number.

PARTICIPANTS AGENDA

On- scene Incident Commander Update of the incident' s predicted

IMT Incident Commander behavior and resources threatened

IMT Deputy Incident Commander Complexity of the situation Local Fire Chief Special local or political considerations

Fire Defense Board Chief State or Federal team in place ( name of

Local Deputy State Fire Marshal the IC) Agency Operations Center Manager Shadow/ Trainee opportunities IMT Program Coordinator FEMA, if applicable

State Fire Marshal Briefing time and location Deputy State Fire Marshal Incident base location

Emergency Response Unit staff Prevailing weather

Participating land- use agencies Anticipated resource shortages (aircraft,

crews, overhead)

Determine Conflagration Reimbursement

start time/ date

Good of the order

This call serves as an initial briefing for the Office of State Fire Marshal and the incoming IMT. The information from PART II will be invaluable during the conference call. If a fax is accessible, please fax PART II of the Conflagration Request Form to the Office of State Fire Marshal at (503) 373- 1825 prior to the

call.

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311

9 Conflagration Request Packet

SECTION 5: PREPARING FOR THE IMT

After the Incident Activation Call, IMT members will be en route to the incident. As you wait for the arrival of the OSFM IMT team, complete PART III to the best of your ability. As you are completing PART III, pay attention to any outstanding logistical items. Access to fuel, water, GIS, and other logistical support services can be fundamental to the success of incident mitigation. When PART III is completed, share it with the incoming IC. If fax services are available, fax PART III to the Office of State Fire Marshal at (503) 373- 1825.

ttYvA

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Conflagration Request Packet

APPENDIX A: FEMA INCIDENT TYPING

IF Incident Types

Incidents may be typed in order to make decisions about malice requiements. Incident types are based on the folowing lye levels of complexity. ( Source: U.S. Fire Admit ioa)

Type 5 • The incident can be handled with one or two single( OSMIUM with up to six peson net Command and General Staff poslions( other than the Incident Commander) we not activated. No written Incident Action Plan( IAP) is requited. The incident is ordained within the fast operational period and alien within an hour to a few hogs after resources arrive an scene. Examples inctcde a vehicle foe. an inj red person, or a pofice traffic slop. Type 4 • Command staff and general staff functions we activated only if needed. Several resources we required to mitigate the incident The incident is um* robed to one operational period o the codicil phase.. The agency admitstrabr may hoe briefings, and ensure the complexity analysis and delegabon of authority we No waken Incident Acton Plan( IAP') is requited but a doaanenled operational briefing wig be for at incoming resources. The role of the agency administrator indudes operational Plans inducing objectives a Pty

Type 3 • When capabilities exceed initial attack, the appropriate ICS positions should be added to match Are complexity of the incident Some or al of the Congenial and General Staff positions may be adivaled, as well as Division/Group Supervisor and/or Unit Leader level positions

A Type 3 Incident Management Team( IMT) or incident command . tl manages initial action incidents with a significant camber of resources, an extended attack incident until is achieved, or an expanding incident unit transition to a Type 1 or 2 team. The incident may extend lido multiple operations{ periods. A written IAP may be requited for each operational period. Type 2 • " this type of incident extends beyond the capabilities for kraal aonkd and is expelled to go into multiple operational periods A Type 2 incident may requie the response of resources out of area. indudlig regional and/or national resources, to effectively manage the . e ,. command. and general staling. Most or all of the Command and General Staff positions are Sled. A written lAP is required far each operational period. Many of the functonsl units we needed and stiffed. Operations personnel namely do not exceed 200 per operatonal period and total incident personnel do not exceed 500( guide

e . telelngs and the widen dedepation of authority. Type I • This type of incident is the most complex, requiring nations' resources to safety and manage and operate. AN Command and General Staff positions we actiited. Operations personnel often exceed 500 per operational period and total personnel wit usually emceed 1. 000. Branches need to be established. The agency adninistrabr will have briefings.and ensure that the complexity analysis and delegation of authority are updated. Use of resource advisors at the incident base is .... ded. There is a NO impact on the local jhrididian. requiring additional stall far office a and support function.

d! Oregon Fire Service Conflagration Request Form

PART I

Incident Information

Incident Name/ Number: Date/ Time:

Incident Location/ Community/ County Threatened:

Authority Having Jurisdiction:

Local Fire Department Contact:

Fire Defense Board Point of Contact:

Has Deputy SFM been contacted? Yes n No n Deputy SFM Point of Contact:

Has County Emergency Manager been contacted? Yes n No n Co Emergency Mgr:

Community Wildfire Protection Plan? Yes n No n

Type of Emergency

Structure Fire Interface Fire Act of Terror Major Disaster

n n Explain: Current Incident Size or Area Involved:

Situation Description:

Current Objectives:

GPS Location of Incident:

Other Agencies Involved:

Current Weather:

Projected Weather:

Current Incident Complexity Level: Type 1 n Type 2 n Type 3 n Type 4 n

Expected Incident Complexity Level: Type 1 Type 2 n Type 3 n Type 4 n

Significant Events:

Evacuations Taking Place: Yes n No n Evacuation Plans in Place: Yes n No n

Describe:

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311 i

Oregon Fire Service Conflagration Request Form

Life Threatening Situations: Yes n No n

Describe:

Road/ Highway/ Freeway Closures: Yes Ti No

Roads Affected:

Population Affected:

Number of Commercial Structures Threatened:

Number of Residential Structures Threatened:

Number of Subdivisions:

Significant Historical and/ or Cultural Resources:

Natural Resources Such as Crops; Grazing; Timber; Watersheds:

Critical Infrastructure; Major Power Lines; Railroad:

Incident Growth/ Potential:

Communications/ Challenges Currently Established:

Confirmation that Local, Automatic, and Mutual aid Resources are Depleted: Yes n No

Current Resources Assigned:

Describe Contributing Factors:

PART II

Incident Support Information t S

Types of Resources Being Requested:

Public works Involvement: Yes n No n

What Resources:

Disaster and Emergency Services Involvement: Yes n No n

What Resources:

Law Enforcement Resources Involved:

Other County and Local Government Services Involved:

OSFM Fax( 503) 373- 1825 OERS Phone 800-452- 0311 iF t Oregon Fire Service Conflagration Request Form

Volunteer Services,( American Red Cross, Amateur Radio etc.):

Fuel Services Including Gasoline; Diesel; oil Available:

Certified Fire Apparatus Repair Locally Available:

Water Supply Available:

Location( s) Where Responding Resources are to Report to:

PART III

Logistical Support Services Please check the boxes next to the services that are already in place/ available and provide more information as appropriate.

Food Services

Rehabilitation Area(s)

Staging Area(s)

Sanitary Facilities

Drinking Water

OMap(s) of the Area

QTraffic Control Plan( s)

OGIS Support

OFuel Services

Security

Public Information Officer

Communications

Other Considerations:

OSFM Fax( 503) 373- 1825 OERS Phone 800-452-0311 Structural Incident Management Teams In-Briefing Information Josephine County This document is to be completed by the Municipality or Fire District that will be receiving an OSFM IMT. It may be attached to a similar document that is distributed to ODF IMT' s by the local ODF District during the In-Briefing.

The following items of information are provided to assist the IMT in performing their mission:

Incident Status

Fire Jurisdictions Involved:

Date Fire Started: Size: acres Potential Size: acres

Threatened Structures: Type/ Location I Inside Perimeter I Adjacent Perimeter I Outside Perimeter Residential Commercial

Organizational Structure The following persons are being made available for the following positions and timeframes. ( Overhead)

Name Position Timeframe

Incident Commander- ODF IMT

Incident Commander- OSFM IMT

Incident Commander-

Committed Resources These are resources not listed above that will be left on scene for use by the IMT or as otherwise noted.

Resource Function Notes

5/ 13 Chief Johnson Incident Facilities

Facility Location Notes ICP/ Base Camp

Logistical Resources

AMR Ground Transport 541- 955- 5081 Mercy Flights Helicopter Transport 541- 779- 1019

Local Contacts

Name Organization Phone# Fire Chief- 541- Gil Gilbertson Josephine County SO 541- 955- 5081 Jessica Schwarz Josephine County Emergency Management 541- 295- 7831 EOC Josephine County 541- 955- 5081 Lang Johnson Fire Defense Board Chief 541- 218- 6775 Dennis Hoke 1st Alternate Fire Defense Board Chief 541- 287-0021

2nd Brett Fillis Alternate Fire Defense Board Chief 541- 821- 0143 d Mike Kuntz 3` Alternate Fire Defense Board Chief 541- 660- 8766 Fire Defense Board Chief Duty Officer Jo County Dispatch Josephine County 911 & Dispatch 541- 955- 5081 OSP OSP Dispatch 541- 664- 4600

Local Area Politics & Community Needs

Attachments Traffic Map Structure/ Pre- Plan Map Completed 201 Fire Perimeter Map Conflagration Request Form [ ]

5/ 13 Chief Johnson MINIMUM ELIGIBILITY STANDARDS FOR FOR-PROFIT PRIVATE FIRE SERVICE PROVIDERS

A Policy of the Rogue Valley Fire Chiefs Association

PURPOSE

The purpose of this guideline is to identify minimum standards and service delivery expectations applicable to private for-profit fire companies, hereafter referred to as Private Fire Service Providers"( PFSP' s) as a pre-requisite for inclusion in the Rogue Valley Fire Chiefs (RVFCA) Mutual/Automatic Aid Agreement Jackson/Josephine Counties, hereafter referred to as the " Mutual Aid Agreement").

While municipal fire department, fire districts and state and federal agencies, hereafter referred to as Government Fire Agencies ( GFAs) provide the bulk of fire/rescue services throughout Jackson and Josephine Counties, some areas are served by PFSP' s.

And while it is in the best interests of the member agencies of the GFA's to enter into a Mutual Aid Agreement with PFSP' s, it is also recognized that due to the for-profit nature of these organizations the GFAs are bound by State and Federal law to insure that such non- monetary exchange of services is mutually beneficial and does not result in a form of government subsidy for the PFSP' s.

And while it is recognized that the GFAs are bound by a host of state and federal laws and regulations, it is also understood that there are a minimal number of laws and regulations applicable to the PFSP' s. It is therefore in the best interest of all concerned that the RVFCA establishes these minimum standards for PFSP' s.

APPLICATION PROCESS

The Mutual Aid Agreement is only open to PFSP's that are members in good standing of the RVFCA, per the then current bi- laws of the association. Per paragraph ten ( 10) of the Mutual Aid Agreement, said membership does not guarantee inclusion in the Mutual Aid Agreement, rather applicants "... shall first be recommended for addition by the RVFCA and be approved by the chief executive of each of the existing parties." PFSP application for" recommendation for inclusion" shall include the following:

1. Documentation verifying that the PFSP is a legal entity entitled to conduct business in the State of Oregon. Included shall be any assumed business names under which the PFSP operates, together with a statement identifying the members of its Board of Directors, partners, and limited partners, managing members or other persons having a financial interest in its operations.

2. A letter of support from the local Fire Defense Board.

3. A written statement verifying the ability to comply with all policies of the RVFCA.

4. A map of the area served by the PFSP. The map will identify station locations and a list of vehicles by type, utilizing the vehicle typing standards of the Oregon State Fire Marshal' s Mobilization Plan.

5. Documentation verifying that the PFSP has secured the services of an approved Supervising Physician, and registration with the Oregon State Health Division as an entity responding to emergency medical incidents. 6. Documentation verifying an Insurance Services Office class eight (8) or better.

7. Documentation verifying that all PFSP firefighters engaged in firefighting activities meet State of Oregon OSHA requirements for firefighters, and/or are certified by the Oregon Department of Public Safety Standards & Training to the level of NFPA Firefighter One ( 1).

8. Documentation verifying that all PFSP emergency vehicles are titled and registered" with the DMV ( non- registered registration certificate), and that said vehicles are designated as an "emergency vehicles" pursuant to ORS 801. 260.

9. Documentation verifying that the PFSP operates or contracts with a communications center staffed on a 24/ 7/ 365 basis by Oregon Department of Public Safety Standards & Training certified telecommunications personnel.

10. Documentation verifying that the PFSP has a minimum of one ( 1) FCC frequency licensed for public safety use.

11. Documentation verifying the PFSP maintains minimum insurance as follows.

Comprehensive general liability coverage in the amount of$ 2,000,000 per occurrence; $ 3, 000,000 general aggregate General business automobile combined single limit liability in the amount of 2, 000, 000 Professional/ Malpractice coverage in the amount of$ 1, 000,000 per occurrence and $ 3, 000,000 general aggregate. Employment Practices coverage combined single limit in the amount of 1, 000, 000. Workers Compensation coverage shall be in amounts not less than required by applicable state law. Such coverage shall cover volunteers as well as full, part-time and seasonal employees.

CHANGE OF STATUS

The PFSP shall notify the RVFCA of any change in status of the above information within thirty (30) days. The RVFCA reserves the right to review and revoke any previously given recommendation for inclusion in the Mutual Aid Agreement with thirty 30) days written notice.