CHENNAI METRO RAIL LIMITED (A Joint Venture of Government of India and Government of Tamilnadu) TENDER DOCUMENT FOR Tender No. – TM -01-2017 TENDER FOR MAINTENANCE OF BALLAST LESS TRACK INCLUDING SUPPLY, TRANSPORTATION OF MATERIALS, PERIODIC INSPECTION AND RENEWALS OF TRACK COMPONENTS, TRAINING AND OTHER REPAIR WORKS IN CONNECTION WITH ELEVATED, UNDERGROUND STRETCHES AND DEPOT IN CORRIDOR 1 & 2 , PHASE 1 – APPROXIMATELY FOR THE LENGTH OF 105 TKM APRIL-2017 CHENNAI – 600107. INDEX S. No. Description Page No. Remarks 1 Disclaimer 3 2 Notice Inviting Tender 4 3 General Guidelines 5 4 General Conditions of Contract 6 5 Special Conditions of Contract 27 6 Part-A Scope of work 29 Packet A- Techno Commercial Bid 7 Covering Letter 103 8 Joint Bidding Agreement 105 ANNEXURE-1 9 Power of Attorney for signing Bid 109 ANNEXURE-2 10 Power of Attorney for lead member of 111 ANNEXURE-3 consortium 11 Bank Guarantee for EMD 113 ANNEXURE-4 12 Techno-Commercial Experience of Bidder 114 ANNEXURE-5 13 Mandatory Information for eligibility of 115 ANNEXURE-6 Bidder 14 Third Party Audit 118 ANNEXURE-7 15 Non-engagement of middlemen 118 ANNEXURE-8 16 Checklist 119 ANNEXURE-9 17 Initial filter criteria 120 ANNEXURE-10 18 Performance Bank Guarantee 122 ANNEXURE-11 19 Indemnity Bond 124 ANNEXURE-12 Packet-B – Financial Bid 20 Covering Letter 125 21 BOQ- Detailed Criteria 132 ANNEXURE-13 22 Evaluation Criteria 140 23 Master Contract Agreement 142 2 of 154. DISCLAIMER 1. CHENNAI METRO RAIL LIMITED, (hereinafter mentioned as CMRL) does not make any representation or warranty as to the accuracy, reliability or completeness of the information in this Bid Document. Therefore, each Bidder should conduct their own investigations and analysis and check the accuracy, reliability and completeness of the information in this Bid Document and obtain independent advice from appropriate sources. The Bidder shall bear all its costs associated with the preparation and submission of its Bid including expenses associated with any clarifications, which may be required by CMRL or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and CMRL shall not be liable in any manner. 2. CMRL will have no liability to any Bidder or any other person under the law of contract, tort, the principles of restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this Bid Document, any matter deemed to form part of this Bid Document, the award of the License, the information and any other information supplied by or on behalf of CMRL or otherwise arising in any way from the selection process of the License. 3. The issue of this Document does not imply that CMRL is bound to select the Bidder or to appoint the Selected Bidder. CMRL reserves the right to reject any or all of the Bids submitted in response to this Bid Document at any stage without assigning any reasons whatsoever. CMRL also reserves the right to withhold or withdraw the process at any stage with intimation to all Bidders who have submitted the Bid. 4. CMRL reserves the right to change / modify / amend any or all of the provisions of this Bid Document at any stage. Such changes shall not be notified to all bidders who have bought the tender document. 5. Bidders are advised to remain vigilant and monitor the website www.chennaimetrorail.gov.in for all updates on the Tender Document such as Addendum(s), Reply to Query, Postponement of any schedule etc. No claims or compensation will be entertained on account of the Bidder having not read/noticed the updates. 3 of 154. CHENNAI METRO RAIL LMITED CHENNAI 600107, INDIA NIT No. CMRL-TM-01-2017 CMRL invites sealed Open Tender from “ Reputed Metro Railway/Indian Railway Track MAINTENANCE Service Providers” for the subject works under two cover ( Techno-Commercial and Financial bids ) system for the works as detailed below: Contract No. TM-01-2017 “Tender for maintenance of ballast less track including transportation of materials, periodic inspection and renewals of track components, training and 1 Name of work other repair works in connection with Elevated, Underground stretches and Depot in Corridor 1 & 2 , phase 1 – approximately for the length of 105 Tkm.” 2 Tender Security Amount (EMD) INR 5.20 lakhs (Rupees Five lakhs and twenty thousand only). INT 4.71 crores (Rupees four crores and seventy one lakhs 3 Tender Value only) 4 Tender validity 180 Days from Date of Submission of works 5 Validity of Tender Security Amount 180 Days from Tender validity plus 28 days (208 days) 6 Duration of Contract Three Years From 03.04.2017 to 02.05.2017 Between (10.00 Hrs to 17.30 7 Tender Documents on sale Hrs) on working days 1. The Tender documents can be downloaded from the internet, if so desired (see below for website details). There will be a non-refundable Tender submission fee of Rs.16,000/-(Rupees Sixteen thousand only) including TNVAT in the form of DD in favour of Chennai Metro Rail Cost of Tender Documents (Non- Limited payable at Chennai to be submitted along with bid. 8 refundable) 2. A hard copy of the complete tender documents is available on payment of non-refundable fee of Rs.20,000/-(Rupees twenty thousand only) including TNVAT from CMRL office in the form of DD in favour of Chennai Metro Rail Limited payable at Chennai. 9 Last date of seeking clarification 17.04.2017 (up to 14:00 hours) 13.04.2017 at 11:00 hours in the CMRL Conference Room Address: Chennai Metro Rail Limited, Administrative Building, CMRL 10 Pre-bid Meeting Depot, Poonamallee High Road, Koyambedu, Chennai 600 107 Tel No.044-2379 2227, 2379 2202 Fax No.044-2379 2213, Email id: [email protected] 11 Last Date of issuing addendum for pre- bid 21.04.2017 03.05.2017 up to 14:00 hrs at office of the Director Project, 12 Date and Time of submission of Tender CMRL, Address as mentioned in item No.10 above Date and Time of opening of Tender (At the 03.05.2017 at 14:30 hrs 13 place of submission) Authority and place of purchase of Tender Director Projects, CMRL, Address as mentioned in item No.10 14 Documents above Those who are single or JV under suspension, debarred, backlisted by GOI, GOTN,PSU’s, Metro Rail Corporations, 15 Bidders barred from bidding for this work CMRL or whose contracts were terminated as on date of submissions of bid are ineligible to apply for this tender work. Website from which Tender Documents and www.chennaimetrorail.org 16 any additional information can be downloaded Note: If the date of submission of tenders happens to be a public holiday, Tenders will be received and opened on the next working day at the same venue and time. Director –Projects Chennai Metro Rail Limited 4 of 154. GENERAL GUIDELINES 1. Tender for maintenance of ballast less track including transportation of materials, periodic inspection and renewals of track components, training and other repair works in connection with Elevated, Underground stretches and Depot in Corridor 1 & 2 , phase 1 – approximately for the length of 105 Tkm. 2. The tender document encompasses the scope of work, eligibility criteria, selection procedure, instructions, terms and conditions and other associated / related document(s) / annexure(s). 3. This Tender Document does not purport to contain all the information that each bidder may require. Bidders are requested to conduct their own investigation / analysis and to check the accuracy, reliability and completeness of the information in this Tender Document before participating in the tender process. CMRL makes no representation or warranty and shall incur no liability under any law, statute, rules and regulations in this regard. Information provided in this Tender Document is only to the best of the knowledge of CMRL. 4. Bidders should read carefully the contents of this document and to provide the required information. Each page of the Tender Document (including General Conditions of Contract), Addendum (if any), Reply to Query (if any) and other submissions, along with submission of the tender, should be Numbered, Signed and Stamped, as a token of acceptance of terms and conditions of the tender. Any unsigned and unstamped document will not be considered for evaluation. Signature is required to be done by the bidder himself / authorized signatory of the Bidder for which a valid Power of Attorney shall be enclosed. All documents shall be submitted in English Language. 5. Each Tenderer shall submit only one tender either by himself, or as a partner in a joint venture, or as a consortium. If a Tenderer submits, or if any one of the partners in a joint venture, or any one of the members of the consortium participates in more than one tender then all such tenders in which the bidder has participated will be considered as invalid. 6. Bidders should provide all the required Techno-Commercial and associated information and attach supporting documents as earmarked / mentioned duly signed by the bidder / authorized signatory of the bidder and attested by the certified auditors wherever required. 7. For any query from the bidder, CMRL reserves the right not to offer clarifications on any issue raised in a query. No extension of any deadline will be granted if CMRL does not respond to any query or does not provide any clarification. 8. Bidders may clearly note the date and time of submission of Tender. Late or delayed Tenders will not be accepted.