Annex E – Public Involvement Plans
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ANNEX E – PUBLIC INVOLVEMENT PLANS PROJECT COORDINATION AND IMPLEMENTATION ARRANGEMENTS AT THE NATIONAL LEVEL .......................................................................................................... 2 CHINA – Public Involvement Plan: ............................................................................... 5 ECUADOR – Public Involvement Plan: ...................................................................... 18 MOROCCO – Public Involvement Plan:...................................................................... 32 UGANDA – Public Involvement Plan: ........................................................................ 44 PROJECT COORDINATION AND IMPLEMENTATION ARRANGEMENTS AT THE GLOBAL LEVEL............................................................................................................. 54 E-1 PROJECT COORDINATION AND IMPLEMENTATION ARRANGEMENTS AT THE NATIONAL LEVEL During PDF B phase, a detailed national project management and implementation structure and its linkage with the global coordination was discussed for each country. The project management and implement structure is based on each country national policies and organizational set up. These implementation and execution arrangements are designed for effective coordination of project activities at global, national as well as at project sites levels. Stakeholders were identified through consultation and are based on multi-institutional and multi-disciplinary approach. These are described below: A common agreement was reached among partners for the Project Management Unit (PMU) across all the four countries. The Project management Unit will have the following personnel: 1. National Project Director: The PMU will be headed by a National Project Director who will lead the project in its technical and development directions. The National Project Director will be a staff member of the National Executive Agency (NEA). 2. National Project Manager (to be hired by the project): The National Project Manager will manage the overall project activities, undertaking all duties of the project management at national level as will be assigned under the supervision of the National Project Director and the Global Project Director, and in close collaboration with Global Project Manager. He or she will be responsible for compiling national reports, budgets and work plans. 3. National Programme Assistant (to be hired by the project): This will be technical person working under the direct supervision of the National Project Manager and overall supervision of the National Project Director. 4. Support personnel: These will include an Administrative Secretary and driver(s). The country partners discussed the need for various committees at national and site levels for better coordination of project activities during PDF B phase. The various committees proposed are: National Steering Committee (NSC), National Site Coordination Committee (NSCC), Site Teams (ST), and National Technical/Thematic Team (NTT). National Technical/Thematic Experts will play a role in linking thematic aspects within and among countries. During the PDF-B phase, National Coordinators along with national focal team members visited each of the identified project sites to meet with leading local government officials, researchers, extension workers, media persons, key farmers and staff from local universities, schools, NGOs and community based organizations. This has facilitated to define the structure and role of Site Teams and National Site Coordination Committee for project implementation and their reporting to National Steering Committee. E-2 1. National Steering Committees (NSCs): NSC will comprise high level personalities representing key sector and institutions and will ensure the project fits within national, regional and local needs and also in the global framework. The NSC will have responsibility for: • Approval of project planning and monitoring at national level • Review quarterly progress and financial reports • Review annual summary reports • Advice PMU on implementation problems at national level and suitable modification to the subsequent work plan. The NSC will include representation from: • Ministry of Agriculture • Ministry of the Environment (or a representative of the GEF Focal point) • National Executing Agency • Representation from local institutions • Representation from NGO • Representation from farmers organization and/or farmers • Representative of National Site Coordination Committee • National Project Director • National Project Manager (Member secretary). The National Steering Committee will meet two times a year. 2. National Technical/Thematic Teams (NTT): National Thematic and Technical Teams will comprise of experts in the relevant disciplines and will provide overall technical guidance, review protocols, methodologies and technical reports, and assist in building thematic capacity at site and local levels. Members will consist of national and local experts, and site level thematic focal points. 3. Site Teams (ST): The composition of Site Teams and its role was discussed by each country national partners and it was agreed that one such Site Team will be established for each project site in each country (China: 6, Ecuador: 6, Morocco: 5, and Uganda: 4). The Site Teams will consists of: • Site Manager • Local thematic contact people • Participating farmers • Local NGOs representative • Development and extension staff. The agreed responsibilities of Site Team will include: • Developing together with the Site Coordination Committee six-monthly work plan • Implementation of project activities on site • Ensuring feed back from farmers • Building relationship between farmers and national teams • Organization of farmers training and cross site visits. E-3 It was proposed that the Site Teams will be meeting quarterly. 4. National Site Coordination Committees (NSCC): In order to share cross sites experiences and to coordinate activities across sites, national partners proposed to have a National Site Coordination Committee. The members of the National Site Coordination Committee will be: • Site coordinators form each of the project site • National Project Manager. The Site Coordination Committee will be responsible for: • Developing annual work plan and budget for the respective sites • Prepare quarterly progress reports and annual summary report and forward to PMU • Coordinate activities of the different task teams at the sites and provide technical backstopping to the sites • Linking Site Teams within country to ensure that lessons learned are shared among the sites and with national and global level operation. The Site Coordinator will be the overall in-charge of the project site activities. National Site Coordination Committee will hold two meetings each year and one representative of the Site Coordination Committees will be member of National Steering Committee, on rotation basis. E-4 CHINA – Public Involvement Plan: Yunnan Agriculture University (YAU), Kunming, Yunnan will be the National Executive Agency for the implementation of project in China and will provide all necessary facilities for hosting the Project Management Unit. National Steering Committees: Following will be the members for National Steering Committee in China: 1. Ministry of Finance 2. Ministry of Agriculture 3. Ministry of Science and Technology 4. Ministry of Education 5. State Environmental Protection Bureau 6. National Agriculture Technology Extension Service Center 7. Kunming Institute of Botany 8. Fudan University 9. NGOs representative 10. Farmers and Farmers’ organization representative 11. National Executing Agency (YAU) 12. National Project Director 13. Global Project Manager/Representative of Global Executive Agency 14. National Project Manager (Member Secretary). The National Steering Committee will meet two times a year. Provincial Management Teams: There will be three Provincial Management Units, one each for Yunnan, Sichuan and Guizhou, which will manage funds and project activities at the respective provincial level. They will be composed of thematic and technical experts who will act as provincial focal points for project activities. Lead partners for each Provincial Management Teams are listed below (acronyms are defined in the box on the following page): • Yunnan Provincial Management Team (YPMT): CDS, CBIK, CNRCAB, FU, IRDC, KIB, YAAS, YAU and YU. • Sichuan Provincial Management Team (SPMT): SAAA and SDAO. • Guizhou Provincial Management Team (GPMT): GAAS, GDAO and GU. The Provincial Management Team will meet two times a year. E-5 National Site Coordination Committee: A Site Coordination Committee will be set up to share cross sites experiences and to coordinate activities across sites. The Committee will develop annual work plans and budgets, prepare bi-annual progress reports and annual summary reports and forward them to the PMU. In addition, the Site Coordination Committee will Coordinate activities of the different task teams at the sites and provide technical backstopping to the sites, and link Site Teams within country to ensure that lessons learned are shared among the sites and with national and global level operation. The members of the National Site Coordination Committee will be: • Site coordinators form each of the six project site (four in Yunnan Province, one in Sichuan Province and one in Guizhou Province) • Thematic leaders • The three Provincial Team Managers • National Project Manager The National Site Coordination Committee will meet two times