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Public Service Commission Public Service Commission Public Service Commission Annual Report 2015 Public Service Commission Annual Report 2015 Contents Chairman’s Foreword ................................................................................................................................... 1 Chapter 1 An Overview of the Public Service Commission ..................... 3 Chapter 2 Civil Service Recruitment ..................................................................................... 8 Chapter 3 Civil Service Promotion ........................................................................................... 14 Chapter 4 Performance Management and Staff Development ............... 27 Chapter 5 Other Civil Service Appointment Matters ........................................ 34 Chapter 6 Civil Service Discipline ............................................................................................. 40 Chapter 7 Visits ............................................................................................................................................... 48 Chapter 8 Acknowledgements ....................................................................................................... 49 Appendix I Curricula Vitae of the Chairman and Members of the Public Service Commission ............................................................................................... 50 Appendix II Organisation Chart of the Public Service Commission Secretariat ......... 54 Appendix III Submissions Advised by the Commission ............................................................... 55 Appendix IV Recruitment Cases Advised by the Commission ................................................. 56 Appendix V Promotion Cases Advised by the Commission ..................................................... 57 Appendix VI Other Civil Service Appointment Matters Advised by the Commission .................................................................................................................. 58 Appendix VII Disciplinary Cases Advised by the Commission ................................................. 59 Chairman’s Foreword Apart from attaching great importance to impartiality and the due process of selection, we believe that taking prompt action is also vital in order that Government would not lag behind in competing with the market for talents and meritorious officers would be given due recognition by timely promotion. During the year, I am pleased to note the good efforts taken by Bureaux and Departments in shortening the lead time in recruitment exercises and conducting promotion exercises within The Public Service Commission’s mission the stipulated timeframes. Nonetheless, is to safeguard the fairness and integrity some inadequacies and practices falling of the appointment, promotion and short of the best are still noticed in disciplinary systems in the Hong Kong some submissions. To tackle them, the Civil Service and where required, to Commission has provided observations strengthen these systems together with the and suggestions of improvement to the Government. As the Chairman, it is my concerned Heads of Department for goal to ensure that we fulfil effectively the follow up. Some noteworthy cases statutory responsibilities bestowed upon are given in Chapters 2 and 3 of this the Commission. In 2015, I am pleased to Report. Our observations on some related report that the Commission had remained performance management issues are steadfast and effective in performing detailed in Chapter 4. these manifold functions for which it was established. Maintenance of a high standard of discipline is a core value of the Civil On Civil Service appointments and Service. I am encouraged that the number promotions, the Commission has continued of disciplinary cases submitted to the to provide checks and balance by Commission for advice in 2015 has maintaining our requirement to be fully remained low. This is an indication that satisfied that eligible candidates are fairly the vast majority of our civil servants considered and that only the most suitable/ continue to measure up to the very high deserving ones are appointed/promoted in standard of conduct and probity required each exercise submitted to us for advice. of them. In advising on the level of 1 PUBLIC SERVICE COMMISSION punishment in those small number of particular, I would like to pay tribute to transgression cases, we have, among the Mr Vincent Lo who retired after serving for governing principles of due process six years for his wise counsel throughout and fairness, underlined the need for and extend a warm welcome to Mr Andrew prompt and timely action so as to achieve Mak, our new Member. I would also the desired punitive and deterrent effects. like to thank the Secretary for the Civil Chapter 6 gives a detailed account of Service and his colleagues for their ready the Commission’s work in this respect. cooperation and responsiveness in taking forward the Commission’s advice. On Alongside our role in advising on behalf of the Commission, I would like to appointments and discipline matters, the record our appreciation to the Secretariat Commission also pays much attention for their support and dedication. to developments that may impact on the Civil Service as a whole. During the year, Working jointly with my fellow the Government has implemented various Members, we will continue to carry out initiatives to retain the service of civil the Commission’s functions earnestly, servants for service needs. For the independently and impartially, with a proposed offer of further employment to view to sustaining the confidence and trust civil servants beyond retirement age, the placed on us. Commission has offered advice to the Secretary for the Civil Service advocating and supporting the formulation of a transparent, objective and fair mechanism to meet the operational and succession needs of the Civil Service. More details are given in Chapter 5. On completion of another fruitful year of work, I would like to thank my fellow Commission Members who have selflessly devoted many hours of their precious Mrs Rita Lau time to the work of the Commission. In Chairman PUBLIC SERVICE COMMISSION 2 Chapter 1 An Overview of the Public Service Commission 1.1 The Public Service Commission is Membership an independent statutory body which advises the Chief Executive (CE) on 1.2 In accordance with the PSCO, the Civil Service appointments, promotions Commission comprises a Chairman and and discipline. Its mission is to safeguard not less than two but not more than eight the impartiality and integrity of the Members. All of them are appointed by appointment and promotion systems in the CE and have a record of public or the Civil Service and to ensure that fairness community service. The membership and broad consistency in disciplinary of the Commission during 2015 was as punishment are maintained throughout follows – the service. The Commission’s remit is stipulated in the Public Service Commission Ordinance (PSCO) and its subsidiary regulations (Chapter 93 of the Laws of Hong Kong). Chairman Mrs Rita LAU NG Wai-lan, GBS since May 2014 Members Mr Vincent LO Wing-sang, BBS, JP May 2009 to May 2015 Mr Joseph PANG Yuk-wing, BBS, JP since February 2010 Mr Herbert TSOI Hak-kong, BBS, JP since May 2010 Mrs Lucia LI LI Ka-lai, SBS since February 2012 Ms Virginia CHOI Wai-kam, JP since February 2012 Mr Thomas CHAN Chi-sun, IDS since February 2012 Mrs Paula KO WONG Chau-mui since July 2012 Prof Timothy TONG Wai-cheung, JP since December 2013 Mr Andrew MAK Yip-shing, BBS, JP since May 2015 Secretary Ms Candice HO Sau-ling since June 2012 Curricula vitae of the Chairman and Members are at Appendix I. 3 PUBLIC SERVICE COMMISSION Secretariat for Administration, the Financial Secretary, the Secretary for Justice, the Director 1.3 The Commission is supported by a small of Audit as well as posts in the judicial team of civil servants from the Executive service of the Judiciary, the Independent Officer, Secretarial and Clerical grades. At Commission Against Corruption and the the end of 2015, the number of established disciplined ranks of the Hong Kong Police posts in the Commission Secretariat Force are outside the Commission’s was 28. An organisation chart of the purview. Besides, the appointment of Commission Secretariat is at Appendix II. Directors of Bureau, Deputy Directors of Bureau and Political Assistants under Role and Functions the Political Appointment System is not referred to the Commission. 1.4 The Commission’s role is advisory. With a few exceptions1, the Commission’s 1.6 As regards disciplinary cases, the advice on appointments and promotions Commission’s purview covers all relates principally to the middle and senior Category A officers with the exception ranks of the Civil Service. This covers of the exclusions specified in the PSCO. posts with a maximum monthly salary Category A officers refers to those who at Master Pay Scale Point 26 ($45,130 as are appointed to and confirmed in an at end-2015) or more, up to and including established office or are members of the Permanent Secretaries, Heads of Civil Service Provident Fund Scheme2. Department (HoDs) and officers of similar They include virtually all officers status. At the end of 2015, the number except those on probation, agreement of established Civil Service posts falling and some who are remunerated on under the Commission’s purview was the Model Scale 1 Pay Scale. At the 41 341 out of a total of 172 793. end of 2015, the number of Category A officers within the Commission’s
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