Guidelines for Customized Artwork and Printing

Introduction Contact Information This guide is produced for clients utilizing UNFPA’s procurement services for Please contact your regional UNFPA projects that require customization of artwork and/or printing on product focal point if you have any questions. packaging. Asia and the Pacific It outlines information your organization will need in order to request these types Mr. Klaus Greifenstein of value-added services that UNFPA can provide with an order. [email protected]

This guide is focused on male and female condoms, although UNFPA also provides Africa other products for which customized artwork and printing can be requested. In Ms. Ingegerd Nordin the event you have queries not covered in this guide, please contact your UNFPA [email protected] procurement focal point. Arab States Mr. Klaus Greifenstein [email protected]

Table of contents Central Asia and Eastern Europe Mr. Klaus Greifenstein What is customized artwork and printing?...... 2 [email protected] How to order customized artwork and printing...... 4 Latin America and the Caribbean Customized artwork and printing increases lead time and costs...... 5 Ms. Monica Lay [email protected] Costs for customized artwork, printing and packaging for condoms...... 6

UNFPA Procurement Services Branch Midtermolen 3 P.O. Box 2530 2100 Copenhagen Ø Denmark

UNFPA Procurement Services Branch is ISO 9001certified since 2007

May 2012 UNFPA Guidelines for Customized Artwork and Printing

What is customized artwork and printing? Customized artwork and printing includes specific text and/or images on packaging, and specific text and/or language translation on inserts. In some cases these services are also available on stickers, which can be fitted on the product packaging (not applicable to package inserts).

There are three main categories of packaging where customized artwork or printing can be displayed: these are the outer and inner packaging and package inserts.

Outer packaging Generally, outer packaging is defined as the external export carton for the products ordered. Specific text and/or your organization’s logo can be printed on the external export carton. If no special requests are made with the order, UNFPA utilizes a standard text on the outer packaging for orders, as shown in the example below:

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Inner packaging There are two types of inner packaging that can be offered with customized printing:

• Primary packaging is the foil for male condoms, sachets for female condoms, blisters for pills, and vials for injectables, that is the packaging that contains and touches the product itself.

• Secondary packaging is the box in which a gross (144 condoms) of condoms or 100 injectable vials is contained, that is any box containing products within the shipping carton. (Please see image on previous page). UNFPA can provide customized artwork or text printing for different types of secondary and primary packaging. These can be fitted with stickers, or designed to display unique artwork according to the clients’ specific needs. However, suppliers cannot accommodate small order quantities. It should also be noted that it is typically easier to produce printing for secondary packaging than for primary packaging.

Customized packaging for male and female condoms For male condoms, suppliers can accommodate customized packaging, such as two or three condoms in a square box, or two condoms with one sachet of lu- bricant in a square box. Customized packaging can also be produced for female condoms (for instance a package containing three female condoms). Customized packaging, as described above, is expensive, and will require longer lead time (see page 5). It should also be noted that UNFPA condom manufacturers only produce certain standard sizes of condom foil (primary packaging), per the picture below.

Package Inserts Package inserts, such as instructional leaflets, can be included with the item in the packaging. As products are supplied to a wide range of countries, instructional leaflets can often be provided in a language of preference. Text and translations must be provided by the client.

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How to order customized artwork and printing * Please note that actual artwork and Customized artwork and printing services* can be ordered for condoms, IUDs, and, printing services are provided by product in some cases, hormonal contraceptives. For other products, UNFPA can assist you suppliers, not directly by UNFPA. on a case-by-case basis. Each supplier has its own manufacturing Please follow the steps below when requesting special artwork and printing. equipment, which can accommodate certain requirements (e.g. centered logo), while Providing clear and specific instructions as early as possible in the process will some suppliers cannot accommodate all speed up the handling of your request. UNFPA will work with you to establish the requests. exact requirements for the order to ensure you receive the product you need.

** In certain cases the supplier might be able to assist with the artwork/packaging design. 1. When planning your order, please note that as the client, it is your Most suppliers can work with graphic responsibility to provide translations and to contract your own graphic software such as I mark, Adobe, Illustrator, designer for designing the artwork.** Intaglio, Corel Draw, etc.

2. Include all special artwork and printing requests with the Request for Quotation Form, found on the AccessRH website (www.myAccessRH.org): • Provide clear instructions for the design of the artwork • Define intended use: one-time request or for continuous use • Define colors and prepare a color coding scheme clearly indicating the requested colors (i.e. Pantone colors, see diagram at left) • Provide size and design specifications of artwork and printing • Define specific location of artwork: outer or inner packaging, primary and/or secondary packaging Send all required files to UNFPA, including: This color coding scheme belongs to the condom foils that are pictured on page 6. • Text (including translations) • Final artwork (in format specified by UNFPA and/or supplier) • Images and logos (in format specified by UNFPA and/or supplier) • Color scheme 3. UNFPA will send the requirements to the supplier for review, acceptance, and confirmation of production time.

4. Samples using the artwork will be created and sent by UNFPA to the client for review and possible approval, usually in Adobe Acrobat pdf format. For larger orders, a physical sample is sent to the client for required approval.

5. Client reverts with approval of artwork and pays for the order (if not already paid).

6. Once samples are fully approved by the client and the order is paid for in full, the supplier will commence production.

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Customized artwork and printing increases lead time and costs A higher level of product customization also means longer production time (adding to the total lead time) and higher costs. Lead time is defined as the time between UNFPA’s confirmation of the client’s request and delivery of the goods, in accordance with the Incoterms utilized when handling the order. Customized artwork and printing typically add between one and six weeks to regular production time from when the artwork sample is approved by the client. It also requires costs on top the product price. Please see customized artwork and printing costs in the product details on pages 6-8. Exact lead time is difficult to estimate prior to knowing all exact specifications. The lead time will be confirmed by the supplier upon the client’s final approval of the artwork. The impact on lead time and pricing will vary depending on the complexity of the request. The following features will result in increased lead time and costs: • Number of colors used • Quantity of texts to be printed • Location of artwork • Non-standard packaging The simplest type of special printing is the provision of one-colored text, e.g. “not for re-sale” or similar. When more colors are added to the request, this influences the price as well as the completion time. Similarly, non-standard packaging increases complexity, hence, the prices will be higher.

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Costs for customized artwork, printing and packaging for condoms

All prices are in US dollars. Artwork on MALE CONDOM primary packaging

Actual prices may be higher, depending Additional cost $0.00~$0.20 per gross on complexity of request. Minimum order quantity 1,000-8,000 gross Additional production time 1 to 6 weeks Additional production time begins from when sample artwork is approved by the The picture below shows two different condom client (step 6 on page 4). foils with customized artwork and printing.

Artwork on MALE CONDOM secondary packaging

Additional cost $0.00~$0.02 per gross Minimum order quantity 1,000-20,000 gross Additional production time 1 to 2 weeks below is an example of secondary packaging that can hold three condoms. Please note that in this case the design is exceptionally complex, which also means higher costs.

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Artwork on MALE CONDOM OUTER Packaging Additional cost $0.00~ $0.01 per gross Minimum order quantity 1,000-10,000 gross Additional production time 1 to 2 weeks

Sticker on MALE CONDOM primary packaging Additional cost $0.00~$1.50 per gross Minimum order quantity 500-2,500 gross Additional production time 1 to 6 weeks

Sticker on MALE CONDOM secondary packaging Additional cost $0.00~$0.21 per gross Minimum order quantity 500-10,000 gross Additional production time 1 to 4 weeks

Sticker on MALE CONDOM outer packaging Additional cost $0.00~$0.22 per gross Minimum order quantity 500-10,000 gross Additional production time 1 to 2 weeks below is an example of what a sticker with customized printing, fitted on the export carton can look like.

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ARTWORK/PRINTING on Female Condom primary packaging

Additional cost $0.01 per device (for three colors on sachet and order quantity of 500,000) Minimum order quantity Negotiable Additional production time Up to seven colors can be printed on the sachet. Charges vary by quantity of female condoms and colors used in printing.

Pantone 109 C

Pantone 2593 C AN Y TH COM P L A VA TIVO FEMININO EM AO Consumidor: NITRILIC A (M) SDN BHD – MAL Á SI A Origem: Mal á sia Fabricante: THE FEMALE HEA BORRACH Marca: PRESE R

customized packaging for female condoms

Additional cost dependent on size (three condoms in one package is approximately $0.08 per device) Minimum order quantity 100,000 devices Additional production time dependent on complexity and client sign-off.

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