Front Cover 2 postal bulletin 22367 (7-11-13)
Contents
COVER STORY Stamp Services Beat the Heat — Shade. Rest. Water...... 3 Stamp Announcement 13-30: A Flag for All Seasons Stamps ...... 26 POLICIES, PROCEDURES, AND Stamp Announcement 13-31: Eid Stamp ...... 28 FORMS UPDATES Stamp Announcement 13-32: Bobcat Stamp ...... 50 Manuals Stamp Announcement 13-33: Folk Art Eagle DMM Revision: New Ancillary Service Stamped Envelope ...... 52 Endorsement Options ...... 4 Stamp Announcement 13-34: A Flag for All DMM Revision: Collect on Delivery (COD) Seasons Stamps ...... 56 Service Features ...... 6 2013 Stamps and Postal Stationery ...... 58 IMM Revision: Mailing Cremated Remains Pictorial Postmarks Announcement ...... 60 Internationally ...... 8 How to Order the First-Day-of-Issue Digital IMM Revision: Revised PS Form 2976, Color or Traditional Postmarks ...... 65 PS Form 2976-A, and PS Form 2976-E ...... 8 Sustainability IMM Revision: Foreign Office of Exchange Standardized Reporting Requirements for Code for IPA and ISAL Service to Great Britain ...... 16 Environmental Notices of Violation and IMM Revision: Availability of Electronic Environmental Regulatory Agency Site Visits ...... 68 USPS Delivery Confirmation International Service ...... 17 Handbooks Handbook AS-805 Revision: Information Security ...... 18 PULL-OUT INFORMATION Publications Fraud Publication 52 Revision: Sending Cremated Domestic Orders ...... 29 Remains Internationally...... 18 Withholding of Mail Orders ...... 29 Publication 75, Mover’s Guide, News ...... 19 Invalid Express Mail Corporate Account Numbers ...... 31 Publication 431 Revision: Changes to Post Office Missing, Lost, or Stolen U.S. Money Order Forms ...... 33 Box Service and Caller Service Fee Groups...... 20 Missing, Lost, or Stolen Canadian Money Order Forms . . . . 38 Management Instructions Verifying U.S. Postal Service Money Orders ...... 41 Management Instruction EL-710-2013-1, Counterfeit Canadian Money Order Forms ...... 41 Requesting and Approving Funds for Training ...... 20 Toll-Free Number Available to Verify Canadian ORGANIZATION INFORMATION Money Orders ...... 41 Finance Other Information Interest Rate on Contract Claims ...... 21 Overseas Military/Diplomatic Mail ...... 42 Equipment Maintenance Allowance Schedule Thrift Savings Plan Fact Sheet...... 47 for Rural Routes ...... 21 Information Security Dangerous Pictures — Cyber Criminals Use POSTAL BULLETIN 2013 SEMI-ANNUAL Photo-Sharing Programs ...... 21 INDEX ...... 69 Mailing and Shipping Services Mail Alert ...... 22 Pricing USPS National Emergency Hotline Ordering Instructions for July 2013 Postage Is your facility operating? Call 888-363-7462 Statements ...... 22 Retail Discontinuance of VAR Refunds at the Retail Window ...... 25 Stamps by Mail — Brochure Ordering Information ...... 25
Also on the Web at about.usps.com/postal-bulletin Cover Story postal bulletin 22367 (7-11-13) 3
Cover Story Beat the Heat — Shade. Rest. Water. USPS® employees, like many others who work in the they must contact their supervisor immediately for assis- elements, face various environmental conditions while per- tance and seek relief in a cool area: forming their daily duties. That’s why USPS management Chills. provides employees with the proper awareness level and Clammy skin. training to recognize the signs of heat-related illnesses, including guidance on how to prevent injury or illness, and Cramps. what to do if an employee experiences symptoms. In Dizziness. response, the Office of Safety and Health has developed a Elevated temperature. Safety Depends on Me National Communication Campaign Extreme weakness. regarding Heat Stress. Fatigue. This campaign includes a transmittal letter, poster, and Headache. separate safety talks directed specifically towards employ- ees and supervisors. Within this campaign, the major areas Heavy sweating or hot, dry skin. of discussion are: Nausea. 1. Shade. Limiting time exposed to the sun and heat by Pale complexion. finding a shaded area to take authorized work Slurred speech. breaks. The Postal Service is committed to providing a safe 2. Rest. Using authorized breaks to relax from high heat work environment for all employees. This includes, but is conditions. not limited to, providing adequate training and awareness 3. Water. Making sure that carriers drink plenty of water regarding work-related hazards. Always remember, Safety throughout their work shift. It is recommended that Depends on Me! The more you know, the greater the they drink 1 cup of water every 20 minutes to stay hy- chances of protecting yourself from potential injuries and drated. hazards. In the event that an employee experiences any of the fol- lowing symptoms and/or notices them in one of their — Safety and Health, coworkers (while working within high heat environments), Employee Resource Management, 7-11-13 4 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Policies, Procedures, and Forms Updates
Manuals DMM Revision: New Ancillary Service Endorsement Options Effective July 28, 2013, the Postal Service™ will revise 1.4 Basic Treatment the Mailing Standards of the United States Postal Service, 1.4.1 General Domestic Mail Manual (DMM®), section 507.1.5, to provide mailers with new ancillary service endorsement options. Exhibit 1.4.1 USPS Endorsements for Mail The new options will provide a separate correction notice Undeliverable as Addressed via ACS™ (Address Change Service) to the mailer as well ***** as the return of undeliverable mailpieces. In all cases in the revised standards, the new option is shown as option 2. [Revise the first sentence of the text directly after the end of There is a table available on our RIBBS® website at Exhibit 1.4.1 as follows:] ribbs.usps.gov, which indicates the correct STIDS (service *Alternative addressing formats may not be used on the fol- type IDs) to use within the Intelligent Mail® barcode to lowing: Express Mail pieces; mail with any extra service access these new options. Option 1 is the current treat- listed in 602.3.1.2e; mail sent with any ancillary service ment, and continues to be accessible only through the use endorsement, except as allowed in 1.5.1b; and mail sent to of the printed Ancillary Service Endorsement. Charges for any overseas military Post Office.*** notices generated will be according to the current fee structure; for example, there is currently no charge for ***** those pieces that qualify for full-service automation prices. 1.5 Treatment for Ancillary Services by Class of We will also revise DMM 507.1.5 and 602.3.0 to allow Mail mailpieces mailed at First-Class Mail®, First-Class Pack- 1.5.1 First-Class Mail, First-Class Package Service, age Service™, and Priority Mail® prices with alternative and Priority Mail addressing formats to use the printed endorsement “Change Service Requested” (option 1). Mailpieces mailed Undeliverable-as-addressed First-Class Mail (including as First-Class Mail letters or flats may use traditional ACS postcards), First-Class Package Service, and Priority Mail or incorporate the correct STID in the IM barcode. Priority pieces are treated under Exhibit 1.5.1, with these additional Mail pieces and First-Class Package Service parcels must conditions: use traditional ACS. Both types require the associated MID ***** (mailer ID) or PID (participant ID) to be set to option 1 in the [Revise item 1.5.1b as follows:] ACS mailer profile. This allows mailers to receive informa- tion through ACS about undeliverable addresses due to b. Alternative addressing formats under 602.3.0 may vacancies, no such number, or insufficient addresses, and not be used on mail with any extra service or mail request that the USPS® dispose of those mailpieces with any ancillary service endorsement except instead of returning them to the sender. Change Service Requested (Option 1). Forwarding service is not provided for such mail. Undeliverable Mailing Standards of the United States Postal First-Class Mail, First-Class Package Service, or Pri- Service, Domestic Mail Manual (DMM) ority Mail pieces with any alternative addressing for- mat are returned with the reason for nondelivery ***** attached, only if the address is incorrect or incom- plete, or the mail is undeliverable for another reason 500 Additional Mailing Services as shown in Exhibit 1.4.1; however, if such mail is en- ***** dorsed Change Service Requested, the piece is dis- posed of and an ACS record is provided for the same 507 Mailer Services reasons. 1.0 Treatment of Mail ***** ***** Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 5
Exhibit 1.5.1 Treatment of Undeliverable First-Class Exhibit 1.5.3 Treatment of Undeliverable Standard Mail, First-Class Package Service, and Mail and Parcel Select Lightweight Priority Mail MAILER ENDORSEMENT USPS TREATMENT OF UAA MAILER ENDORSEMENT USPS TREATMENT OF UAA PIECES PIECES ***** ***** [Revise text under “USPS Treatment” for “Address Service [Revise text under “USPS Treatment” for “Return Service Requested” to read as follows:] Requested” to read as follows:] “ADDRESS SERVICE REQUESTED” (Does not include “Return Service Requested” Option 1: In all cases Shipper Paid Forwarding or BPRS participants) (regardless of whether a change-of-address order is on ***** file): Piece returned with new address or reason for nonde- livery attached (in either case, no charge). Option 1: If no change-of-address order on file: Piece returned with reason for nondelivery attached (only Option 2: In all cases (regardless of whether a change- weighted fee2 charged. of-address order is on file): Piece returned with new address or reason for non-delivery attached and separate If change-of-address order on file: ACS notice of new address provided. Address correction Months 1 through 12: Piece forwarded (no charge); fee charged. For First-Class Mail letters or flats, request separate notice of new address provided. Address must be made via the correct STID embedded in the Intel- correction fee charged. ligent Mail barcode on the mailpiece. Months 13 through 18: Piece returned with new 2 ***** address attached (only weighted fee charged). After month 18: Piece returned with reason for non- [Revise text under “USPS Treatment” for “Temp – Return 2 Service Requested” to read as follows:] delivery attached (only weighted fee charged). “TEMP–RETURN SERVICE REQUESTED” Option 1: If no Option 2: Request must be made via the correct STID change-of-address order on file: Piece returned with rea- embedded in the Intelligent Mail barcode on the mailpiece son for nondelivery attached (no charge). for Standard Mail letters or flats. If no change-of-address order on file: If permanent change-of-address order on file: Piece returned with new address or reason for nondelivery Piece returned with reason for nondelivery attached and 2 attached (in either case, no charge). separate ACS notice provided. Weighted fee charged for If temporary change-of-address order on file: Piece for- return of piece and address correction fee charged. warded to temporary address (no charge); no separate If change-of-address order on file: notice of temporary address provided. Months 1 through 12: Piece forwarded (no charge); Option 2: Request must be made via the correct STID separate ACS notice of new address provided. embedded in the Intelligent Mail barcode on the mailpiece Address correction fee charged. for First-Class Mail letters or flats. If no change-of- Months 13 through 18: Piece returned with new address order on file: Piece returned with reason for non- address attached and separate ACS notice of new delivery attached (no charge) and separate ACS notice pro- address provided. Weighted fee2 charged for return vided. Address correction fee charged. of piece and address correction fee charged. If permanent change-of-address order on file: Piece After month 18: Piece returned with reason for non- returned with new address or reason for nondelivery delivery attached and separate ACS notice of reason attached and separate ACS notice of new address pro- for nondelivery provided. Weighted fee2 charged for vided. Address correction fee charged. return of piece and address correction fee charged. If temporary change-of-address order on file: ***** Piece forwarded to temporary address (no charge) with no [Revise text under “USPS Treatment” for “Return Service notice to the mailer. Requested” to read as follows:] ***** “RETURN SERVICE REQUESTED” (Except for BPRS par- ticipants) 1.5.3 Standard Mail and Parcel Select Lightweight Option 1: Piece returned with new address or reason for ***** nondelivery attached. In either case, only return postage is 6 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates charged at First-Class Mail or Priority Mail single-piece [Revise item 3.1.2b as follows:] price, as appropriate for weight of piece. b. Mail with any ancillary service endorsement under Option 2: Request must be made via the correct STID 507.1.1 through 507.1.8, except as allowed for First- embedded in the Intelligent Mail barcode on the mailpiece Class Mail, First-Class Package Service parcels, or for Standard Mail letters or flats. Priority Mail under 507.1.5.1.b. In all cases (regardless of whether a change-of-address ***** order is on file): Piece returned with new address or rea- son for non-delivery attached and separate ACS notice of 3.1.3 Treatment reason for nondelivery provided. In either case, both the [Revise the text of 3.1.3 as follows:] address correction fee is charged, and return postage is Mail with an occupant or an exceptional address format is charged at First-Class Mail or Priority Mail single-piece delivered as addressed and is not forwarded. Such mail is price, as appropriate for weight of piece. treated as undeliverable only when the address is incorrect ***** or incomplete or when the mail cannot be delivered for another reason related solely to the address (e.g., a vacant 600 Basic Standards for All Mailing Services building), as shown in Exhibit 1.4.1. Periodicals publishers ***** are notified when a mailpiece with an occupant or excep- tional address format is undeliverable for solely address- 602 Addressing related reasons. Mail with a simplified address format is ***** distributed to all deliveries on a route or to Post Office box- holders. Undeliverable mail with any alternative addressing 3.0 Use of Alternative Addressing format is disposed of as waste under 507.1.9.1, except for 3.1 General Information First-Class Mail, First-Class Package Service parcels, and Priority Mail under 507.1.5.1b. 3.1.1 Use [Revise the text of 3.1.1 as follows:] ***** Alternative addressing formats may be used as described We will incorporate these revisions into the next monthly ® in 3.2 through 3.4. update of the online DMM available via Postal Explorer at http://pe.usps.com. 3.1.2 Prohibited Use Alternative addressing formats may not be used on: — Product Classification, ***** Pricing, 7-11-13
DMM Revision: Collect on Delivery (COD) Service Features Effective July 28, 2013, the Postal Service™ will revise and requiring the mailer to then send written instructions Mailing Standards of the United States Postal Service, back to the Postmaster, which may take more than 10 days Domestic Mail Manual (DMM®) 503.13, 507.4, and 508.1 to to complete, Package Intercept service provides mailers provide new standards for the automatic holding period for with an immediate avenue to request a COD article be redi- Collect on Delivery (COD) articles, expand the acceptable rected to a new address. Since items subject to Package payment methods for COD articles, and provide current Intercept requests are also held for a 10-day period, this options for the redirection of COD articles. option aligns with the proposed new holding period for In response to mailer’s requests for the expedited return COD articles. However, the ability for a mailer, after mailing, of their articles when COD shipments are unclaimed by the to adjust the COD amount to be collected will be eliminated ® addressee, the Postal Service will modify the holding when the Form 3849-D is retired. The USPS will continue period for COD articles from the current 30-day maximum to return COD articles to the mailer at the end of the holding to a maximum of 10 days. period if no other applicable request is received; and to return COD articles addressed to an addressee who moved Additionally, these revisions will retire the current man- and left no forwarding address. ual PS Form 3849-D, Notice to Sender of Undelivered COD Mail. The primary function served by PS Form 3849-D can Additionally, payment options for COD articles will be be provided by USPS Package Intercept® service, which expanded to allow money orders made payable to the allows mailers the option to redirect COD articles to a new mailer as an additional acceptable payment method for the address, to a designated Post Office for Hold For Pickup addressee at the time of delivery. Payment remittance mail- service, or back to the sender. Unlike PS Form 3849-D, pieces will now include unique tracking barcodes affixed which entails sending of a notification to the mailer by mail by USPS allowing further visibility into the COD payment Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 7 process through mail processing scans captured on the 4.3.2 Extra Services remittance en route to the recipient. ***This mail is treated as follows: As a result of these revisions, PS Form 3816, COD form, [Revise item 4.3.2c as follows:] will be revised to reflect the changes. c. The mailer of a COD article also may use USPS Pack- age Intercept service to redirect the COD article to a Mailing Standards of the United States Postal new addressee, to a designated Post Office using Service, Domestic Mail Manual (DMM) Hold For Pickup service (508.7.0), or to the sender by ***** paying the applicable fee and as provided in 507.5. The USPS returns the article to the mailer at the end 500 Additional Mailing Services of the COD holding period if no other request is re- ***** ceived. When COD articles are addressed to a per- son who moved and left no forwarding address, the 503 Extra Services article is returned to the mailer. The postage charge ***** (but not registration or COD fees) for returning the mail, if any, is collected from the mailer. 12.0 Collect on Delivery (COD) ***** ***** [Revise item 4.3.2g as follows:] 12.2 Basic Information g. The USPS holds undeliverable collect on delivery (COD) articles for no fewer than 3 days and no more 12.2.1 Description than 10 days. [Revise the first, second, and fourth sentences of 12.2.1 as follows:] ***** Any mailer may use collect on delivery (COD) service to 508 Recipient Services mail an article for which the mailer has not been paid, and have its price and the cost of the postage collected from 1.0 Recipient Options the addressee (or addressee’s agent). The recipient has the 1.1 Basic Recipient Concerns option to pay the COD charges using either cash, or a per- sonal check or money order made payable to the mailer.*** ***** If the recipient pays the amount due by check or money 1.1.7 Priority Mail Express and Accountable Mail order payable to the mailer, the USPS forwards the check The following conditions also apply to the delivery of Prior- or money order to the mailer.*** ity Mail Express and accountable mail (Registered Mail, ***** Certified Mail, insured for more than $200.00, or COD, as [Revise the title and text of 12.2.7 as follows:] well as mail for which a return receipt or a return receipt for merchandise is requested or for which the sender has 12.2.7 Redirecting COD Articles specified restricted delivery): The mailer of a COD article may use USPS Package Inter- ***** cept service to redirect the COD article to a new addressee, to a designated Post Office using Hold For Pickup service [Revise item 508.1.1.7f as follows:] (508.7), or to the sender by paying the applicable fee and f. A notice is provided to the addressee for a mailpiece as provided in 507.5. that cannot be delivered. If the piece is not called for [Delete 12.2.8, Notice to Mailer, in its entirety.] or redelivery is not requested, the piece is returned to the sender after 15 days (5 days for Priority Mail Ex- ***** press, 10 days for COD), unless the sender specifies 507 Mailer Services fewer days on the piece. ***** ***** We will incorporate these revisions into the next monthly 4.0 Address Correction Services update of the online DMM, which is available via Postal ***** Explorer® at http://pe.usps.com.
4.3 Sender Instruction — Product Classification, ***** Pricing, 7-11-13 8 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
IMM Revision: Mailing Cremated Remains Internationally Effective July 28, 2013, the Postal Service™ will revise [Insert new Part 139 to read as follows:] Mailing Standards of the United States Postal Service, 139 Cremated Remains International Mail Manual (IMM®) to add new Part 139 to reflect mailability and preparation requirements for cre- 139.1 Eligibility mated remains (human ashes) mailed internationally. Cremated remains (human ashes) are permitted to be Currently, requirements for cremated remains appear mailed internationally under the following conditions: only in Publication 52, Hazardous, Restricted, and Perish- a. The cremated remains are not otherwise prohibited able Mail, but not in the IMM. The current requirements by the destination country (see the Individual Country stipulate that cremated remains mailed internationally must Listing). not be prohibited in the destination country (as noted in the b. The package is sent by either of the following meth- Individual Country Listing in the IMM) and that the mailer ods (with the selected method being available for the must send the remains by First-Class Package Interna- destination country): tional Service™ using Registered Mail™ service only. 1. Priority Mail Express International service. However, the new requirements will also authorize mail- ers to send cremated remains by Priority Mail Express 2. First-Class Package International Service using International™ service (where available). This option Registered Mail service. accommodates cremated remains that exceed 4 pounds in 139.2 Packaging weight (which is the current maximum weight for any First- The mailer must package cremated remains (human ashes) Class Package International Service item). in a strong and durable container. If powders could escape Consequently, we will revise the IMM accordingly. (Pub- from their containers and thereby cause damage, discom- lication 52 is also revised, as noted in the article titled Publi- fort, destruction, or soiling, the mailer must pack the pow- cation 52 Revision: Sending Cremated Remains ders either in a sift-proof container or in other containers Internationally on page 18 in this issue of the Postal Bulletin.) sealed in durable, sift-proof outer containers.
Mailing Standards of the United States Postal 139.3 Markings Service, International Mail Manual (IMM) The mailer must indicate the identity of the contents on the required applicable customs declaration form (see 123.61). ***** ***** 1 International Mail Services We will incorporate this revision into the next update of ***** the online IMM, which is available via Postal Explorer® at http://pe.usps.com. 130 Mailability ***** — Product Classification, Pricing, 7-11-13
IMM Revision: Revised PS Form 2976, PS Form 2976-A, and PS Form 2976-E Effective July 28, 2013, the Postal Service™ will revise PS Form 2976 Summary of Changes Mailing Standards of the United States Postal Service, The July 2013 edition of PS Form 2976 has the following ® International Mail Manual (IMM ) part 123 to reflect revi- revisions: sions to the following forms: On the Sender’s Instructions page, in the list of ser- a. PS Form 2976, Customs Declaration CN 22 — Send- vices in the first paragraph, the addition of “First- er’s Declaration. Class Package International Service™.” b. PS Form 2976-A, Customs Declaration and Dispatch On the Sender’s Instructions page, in the list of ser- Note — CP 72. vices in the first paragraph, the product name change c. PS Form 2976-E, Customs Declaration Envelope — from “Express Mail International®” to “Priority Mail CP 91. Express International™.” The revised edition date for each form is July 2013. On the Reverse of the Sender’s Instructions page, in the bullet regarding NOEEI § 30.37(h), the revision of Images of various pages of the revised PS Form 2976 text from “as of September 2012” to “as of July and PS Form 2976-A appear with this article, on pages 11– 2013.” 15 in this issue of the Postal Bulletin. Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 9
PS Form 2976-A Summary of Changes [Revise the Note to read as follows:] The July 2013 edition of PS Form 2976-A has the follow- Note: The current edition of PS Form 2976 is July 2013; ing revision: the current edition of PS Form 2976-A is July 2013; the cur- On the Reverse of the Sender’s Copy, in the second rent edition of PS Form 2976-E is July 2013. For PS Forms paragraph from the bottom, the product name 2976 and 2976-A, customers may continue to use earlier change from “Express Mail International®” to “Prior- editions (September 2012 and editions from 2009) until fur- ity Mail Express International™.” ther notice. For PS Form 2976-E, customers may continue to use all earlier editions (October 2012, March 2008, and PS Form 2976-E Summary of Changes earlier) until further notice. Except as provided in 123.3 and The July 2013 edition of PS Form 2976-E has the follow- 123.5, mailers must present at the time of mailing a fully ing revision: completed sender’s declaration (the Post Office™ copy of In the first paragraph on the front of the plastic enve- PS Form 2976 or 2976-A), which specifies both the lope, the product name change from “Express Mail sender’s name and address and the addressee’s name and International®” to “Priority Mail Express Interna- address. tional™.” *****
Availability of Forms 123.7 Completing Customs Forms We will publish a separate article in a later issue of the Postal Bulletin to announce when the revised forms are 123.71 PS Form 2976, Customs Declaration CN 22 — available for ordering from the Material Distribution Center Sender’s Declaration (MDC). All the forms are scheduled to be available online 123.711 Sender’s Preparation of PS Form 2976 starting on July 28, 2013. ***** Use of Old and Revised Customs Forms [Replace Exhibit 123.711a and Exhibit 123.711b:] All three forms have a revised edition date of July 2013. We encourage mailers to begin using the revised forms ***** immediately upon receipt. We ask that Postmasters tell 123.72 PS Form 2976-A, Customs Declaration and customers about the revised forms and encourage them to Dispatch Note — CP 72 start using the revised forms as soon as possible. However, for PS Forms 2976 and 2976-A, customers may continue to 123.721 Sender’s Preparation of PS Form 2976-A use earlier editions (September 2012 and editions from ***** 2009) until further notice. For PS Form 2976-E, customers may continue to use all earlier editions (October 2012, [Replace Exhibit 123.721a, Exhibit 123.721b, and Exhibit March 2008, and earlier). 123.721c:] For ease of use, mailers also have the option of com- ***** pleting and printing Customs declarations electronically at 5 Nonpostal Export Regulations https://webapps.usps.com/customsforms. ***** Mailing Standards of the United States Postal 520 Foreign Trade Regulations — U.S. Census Service, International Mail Manual (IMM) Bureau 1 International Mail Services ***** ***** 527 Placement of ITN, AES Downtime Citation, or 120 Preparation for Mailing AES Exemption ***** When shipments require an ITN, AES Downtime Citation, or AES Exemption, it is the customer’s responsibility to legibly 123 Customs Forms and Online Shipping Labels write the ITN, AES Downtime Citation, or AES Exemption on the applicable customs declaration form as follows: 123.1 General [Revise item a to read as follows (adding the reference to ***** the July 2013 edition of PS Form 2976-A):] a. On the July 2013 and September 2012 editions of PS Form 2976-A, Customs Declaration and Dispatch 10 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Note — CP 72 (large white form), customers should 533.3 Processing at Post Office Facilities write one ITN, AES Downtime Citation, or applicable [Revise the text to read as follows (adding the reference to AES Exemption in block 10. the July 2013 edition of PS Form 2976-A):] ***** For items requiring an export license, Postal Service per- [Revise item d to read as follows (adding the reference to sonnel at Post Office facilities must verify that the customs the July 2013 edition of PS Form 2976):] declaration is complete (see 123), including a license num- ber in block 17 and an ITN or AES Downtime Citation (see d. On the July 2013 and September 2012 editions of PS 520) in block 11 on the May 2009 and January 2009 edi- Form 2976, Customs Declaration CN 22 — Sender’s tions of PS Form 2976-A, or block 16 and an ITN or AES Declaration, customers should check “NOEEI § Downtime Citation (see 520) in block 10 on the July 2013 30.37(a)” or “NOEEI § 30.37(h)” in block 8 of the form, and September 2012 editions of PS Form 2976-A. depending on the applicable AES Exemption. ***** ***** We will incorporate these revisions into the next update 530 Commodities and Technical Data of the online IMM, which is available via Postal Explorer® at ***** http://pe.usps.com.
533 Additional Standards — International Strategy and Business Development ***** Support, Global Business, 7-11-13 Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 11
Exhibit 123.711a, PS Form 2976, Customs Declaration CN 22 — Sender’s Declaration (Sender’s Instructions — Front and Reverse) 12 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Exhibit 123.711b, PS Form 2976, Customs Declaration CN 22 — Sender’s Declaration (Copy 1 and Copy 2) Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 13
Exhibit 123.721a, PS Form 2976-A, Customs Declaration and Dispatch Note — CP 72 (Instructions) 14 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Exhibit 123.721b, PS Form 2976-A, Customs Declaration and Dispatch Note — CP 72 (Copies 1 and 3) Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 15
Exhibit 123.721c, PS Form 2976-A, Customs Declaration and Dispatch Note — CP 72 (Indemnity Statement)
PS form 16 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
IMM Revision: Foreign Office of Exchange Code for IPA and ISAL Service to Great Britain Effective September 3, 2013, the Postal Service™ will Exhibit 292.452 IPA Country Price Groups and revise Mailing Standards of the United States Postal Ser- Foreign Office of Exchange Codes ® vice, International Mail Manual (IMM ) Exhibits 292.452 [Revise the entry for Great Britain to read as follows:] and 293.452 to update the foreign office of exchange codes for International Priority Airmail™ (IPA®) items and Foreign Office of Country Labeling Name Exchange Code Price Group ® ® for International Surface Air Lift (ISAL ) items sent to ***** Great Britain. Great Britain (includes LAL 3 Periodically, the Postal Service receives such requests England, Scotland, Wales, Northern Ireland, Guernsey, from foreign posts to facilitate operational needs. In this Jersey, Alderney, Sark, and case, this foreign post requested these revisions be imple- The Isle of Man) mented as soon as possible. However, in order to provide ***** mailers the time needed to make necessary logistic and ***** software changes, we are not requiring these revisions from mailers until September 3, 2013. Nonetheless, in 293 International Surface Air Lift (ISAL) Service order to expedite delivery, the Postal Service encourages ***** mailers to implement these revisions immediately. For consistency, we have included all of Great Britain’s 293.4 Mail Preparation localities (England, Scotland, Wales, Northern Ireland, ***** Guernsey, Jersey, Alderney, Sark, and The Isle of Man) in both the IPA and ISAL listings (previously, they were listed 293.45 Sortation only for IPA). *****
Mailing Standards of the United States Postal 293.452 Presorted Mail — Direct Country Bundle Service, International Mail Manual (IMM) Label ***** *****
2 Conditions for Mailing Exhibit 293.452 ISAL Country Price Groups and Foreign Office of Exchange Codes ***** [Revise the entry for Great Britain to read as follows:]
290 Commercial Services Foreign Office of Country Labeling Name Exchange Code Price Group ***** ***** 292 International Priority Airmail (IPA) Service Great Britain (includes LAL 3 England, Scotland, Wales, ***** Northern Ireland, Guernsey, Jersey, Alderney, Sark, and 292.4 Mail Preparation The Isle of Man) ***** ***** ***** 292.45 Sortation When effective, we will incorporate these revisions into ® ***** the online IMM, which is available via Postal Explorer at http://pe.usps.com. 292.452 Presorted Mail — Direct Country Bundle Label — Product Classification, ***** Pricing, 7-11-13 Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 17
IMM Revision: Availability of Electronic USPS Delivery Confirmation International Service Effective July 28, 2013, the Postal Service™ will revise f. Denmark. Mailing Standards of the United States Postal Service, g. France. International Mail Manual (IMM®) sections 232.122 and h. Germany. ® 252.22 to show the countries for which Electronic USPS i. Great Britain. Delivery Confirmation™ International service is available. j. Israel. Previously, this service was available only to Canada. k. Netherlands. The article titled “IMM Revision: Additional Countries l. New Zealand. Added for Electronic USPS Delivery Confirmation Interna- m. Spain. tional Service” in Postal Bulletin 22365 (6-13-13, pages 6– n. Switzerland. 7) announced that the Postal Service would revise the IMM to add an additional 15 countries for this service. However, ***** since that notice, two countries — Ireland and Sweden — 250 First-Class Package International Service informed the Postal Service that they have elected not to participate at this time. ***** Consequently, the revised IMM will include all the 252 Eligibility authorized countries for this service — a total of 14, includ- ***** ing Canada, but not Ireland and Sweden. 252.2 Electronic USPS Delivery Confirmation Mailing Standards of the United States Postal International Service, International Mail Manual (IMM) ***** ***** 252.22 Availability 2 Conditions for Mailing [Revise 252.22 to read as follows:] ***** Electronic USPS Delivery Confirmation International ser- vice is available only electronically by using USPS- 230 Priority Mail International approved PC Postage vendors, Click-N-Ship, Click-N-Ship ***** for Business, Webtools, and Global Shipping Software (GSS) or other USPS-approved software. The service is 232 Eligibility available only to the following countries: ***** a. Australia. b. Belgium. 232.1 Priority Mail International Flat Rate Envelopes c. Brazil. and Small Flat Rate Priced Boxes d. Canada. ***** e. Croatia. f. Denmark. 232.12 Electronic USPS Delivery Confirmation g. France. International h. Germany. ***** i. Great Britain. 232.122 Availability j. Israel. k. Netherlands. [Revise 232.122 to read as follows:] l. New Zealand. Electronic USPS Delivery Confirmation International ser- m. Spain. vice is available only electronically by using USPS- n. Switzerland. approved PC Postage vendors, Click-N-Ship, Click-N-Ship for Business, Webtools, and Global Shipping Software ***** (GSS) or other USPS-approved software. The service is We will incorporate this information into the next update available only to the following countries: of the online IMM, which is available via Postal Explorer® at a. Australia. http://pe.usps.com. b. Belgium. c. Brazil. — Product Classification, d. Canada. Pricing, 7-11-13 e. Croatia. 18 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Handbooks Handbook AS-805 Revision: Information Security Effective July 11, 2013, Handbook AS-805, Information Requirements for the hardening firewalls and Security, is revised. The May 2013 edition has been determining when a secure enclave is required were updated to reflect the following: updated. Several requirements were added for processing Wireless architecture requirements and the process Payment Card Industry (PCI) information including for requesting wireless solutions were updated. the protection of PCI information in transit and at The requirements for vulnerability scans were rest. clarified. A requirement was added to prohibit processing Handbook AS-805 is now available on the Postal sensitive and sensitive-enhanced information in a Service PolicyNet website: cloud. Go to http://blue.usps.gov. Compensating controls to be implemented in lieu of Under “Essential Links” in the left-hand column, click Production Data Usage Letters were defined. PolicyNet. The Certification and Accreditation (C&A) Process On the PolicyNet page, click HBKs. was updated to reflect the automation of the C&A application. The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim. The process for emergency access to production information was updated. The direct URL for Handbook AS-805 (May 2013) is: http://about.usps.com/handbooks/as805.pdf (PDF The requirements for shared accounts were clarified. version) or http://about.usps.com/handbooks/as805/ A section on the cryptographic hash function was welcome.htm (HTML 508-compliant version). added. Note: Offices should update references and links to A requirement was added to issue teleworkers an Handbook AS-805 in local documents. ACE laptop where Postal Service™ non-public information is processed via teleworking. — Corporate Information Security Office, Chief Information Officer, 7-11-13
Publications Publication 52 Revision: Sending Cremated Remains Internationally Effective July 28, 2013, the U.S. Postal Service® will 45 Liquids, Powders, and Odor-Producing revise Publication 52, Hazardous, Restricted, and Material Perishable Mail, section 452.2 to include Priority Mail ***** Express International™ service (where available) as an authorized mail class to send cremated remains; currently, 452 Mailability only First-Class Package International Service™ using Registered Mail™ service only is authorized. ***** We are adding this option to accommodate these types 452.2 Cremated Remains of items that exceed 4 pounds in weight (the current [Revise 452.2 in its entirety to read as follows:] maximum weight for any First-Class Package International The following applies when mailing human ashes Service item). (cremated remains): Publication 52: Hazardous, Restricted, and a. Domestic. Permitted only when sent via Priority Mail Express or when using Registered Mail service (see Perishable Mail DMM 503.2). The identity of the contents should be ***** marked on the address side, and the item must be packaged as required in 453b. 4 Restricted Matter b. International. Permitted only when sent via Priority ***** Mail Express International service (when available to the destination country), or First-Class Package Policies, Procedures, and Forms Updates postal bulletin 22367 (7-11-13) 19
ternational Service using Registered Mail service We will incorporate this revision into the next online (when available to the destination country). The iden- update of Publication 52, which is available via Postal tity of the contents must be indicated on the applica- Explorer® at http://pe.usps.com. ble customs declaration form, and the item must be packaged as required in 453b. — Product Classification, ***** Pricing, 7-11-13
Publication 75, Mover’s Guide, News As of July 1, 2013, recycle any old copies of Publication arrived by the end of June. The second shipments will 75, Mover’s Guide. All Post Offices™ should have received arrive 3 to 5 weeks later. the new July–September 2013 issue of Publication 75 by Boxes with BLUE stickers are the first shipment for June 30, 2013. Similar to last quarter’s shipment, the total this print run. quantity of Mover’s Guide copies sent to your facility may Boxes with YELLOW stickers are the second and have been reduced. In an effort to reduce waste and final shipment for this print run. account for more customers submitting change-of- address orders online, fewer Mover’s Guide copies are To track or find your office’s shipment information, go to being printed. There are several things you can do to con- http://blue.usps.gov/purchase/operations/ serve as well: ops_downloads.htm and click Mover’s Guide (Pub 75) Dis- ® tribution for July–September 2013. Use the CTRL+ F Func- Make sure customers are aware that USPS.com is tion while the “Fedstrip” Column is highlighted to search for the most convenient, safe, and secure way for cus- your office. tomers to submit a change-of-address order. To request a shipment quantity change, call Imagitas at Encourage carriers to take ICOA message cards on 800-816-6837. their routes instead of Mover’s Guide copies. Give Mover’s Guide copies out to moving customers ICOA Message Card Information only. If your Post Office has an ICOA message card display, replenishment cards and updated banners will be mailed Important Reminders with your Mover’s Guide shipments. DO NOT THROW Copies of Mover’s Guide must be kept behind the AWAY THE DISPLAY OR ICOA MESSAGE CARDS — counter ONLY, not in inner or outer lobbies or on clerk THEY DO NOT EXPIRE. The display is REQUIRED to be in counters. the lobby and it must have the ICOA message cards in it at Customers unwilling or unable to submit their change all times. of address at www.usps.com should be given a com- If any Post Office runs out of ICOA message cards plete, unopened copy of Mover’s Guide. between shipments, use the website at http://imagitas.com/ Provide no more than three copies of Mover’s Guide contact/postal-request-form/ or call 800-816-6837 for to each customer. replenishment. Mover’s Guide is printed and distributed four times a year. — Address Management, Shipment Information and Inventory Management Product Information, 7-11-13 Offices will continue to receive copies of Mover’s Guide in one or two shipments. The first shipments should have 20 postal bulletin 22367 (7-11-13) Policies, Procedures, and Forms Updates
Publication 431 Revision: Changes to Post Office Box Service and Caller Service Fee Groups Effective July 11, 2013, Publication 431, Post Office Box ***** Service and Caller Service Fee Groups, is revised to include the following changes. The online version of Publication 431 is dated July 2010. Publication 431 is currently available on the Postal Ser- Publication 431, Post Office Box Service and vice™ PolicyNet website (http://blue.usps.gov/cpim): Caller Service Fee Groups Go to http://blue.usps.gov. Under “Essential Links” in the left-hand column, click ***** PolicyNet. [Revise the following entries:] Click PUBs. ZIP Code Fee Group Offices with WebBATS access can view current Publi- 33231 34 cation 431 information by generating a WebBATS Facility ***** Information Report as follows: [Delete the following entries:] 1. Go to the WebBATS main menu, and select Reports. ZIP Code ZIP Code The reports page opens. 00734 54226 2. Under the Clients/System column, System category, 20643 54402 click Facility Information. 28145D 65546 29102A 66868 3. View the Fee Group field in the report. 29228 67545 41645 67563 43750 68332 — Retail Services, 43805 68960 Channel Access, 7-11-13 45033 72295 45138 72329 45348 72370A 47035 79077 53927
Management Instructions Management Instruction EL-710-2013-1, Requesting and Approving Funds for Training Effective July 11, 2013, Management Instruction (MI) MI EL-710-2013-1 is available on the Postal Service Pol- EL-710-2013-1, Requesting and Approving Funds for icyNet website: Training, is available on PolicyNet. Go to http://blue.usps.gov. This MI establishes policies and procedures for: Under “Essential Links” in the left-hand column, click 1. Requesting and approving funds for training. PolicyNet. 2. Certifying the availability of funds. Click MIs. 3. Committing funds for training. (The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.) This MI also documents the use of the eBuy2 process and elimination of PS Form 1782, Training Request and Authorization. The procedures set forth in this MI apply to — Blended Learning and Effectiveness, all Postal Service™ employees who request training, and Employee Resource Management, 7-11-13 managers and supervisors responsible for authorizing and funding training. Organization Information postal bulletin 22367 (7-11-13) 21
Organization Information
Finance Interest Rate on Contract Claims In the Postal Bulletin, the Postal Service™ periodically The interest rate effective for the six-month period publishes the interest rate payable on a claim decided in a beginning July 1, 2013, and ending December 31, 2013, is supplier's favor, under the Contract Disputes Act of 1978. 1-3/4 percent. This rate also applies for late payments to suppliers under the Prompt Payment Act, as amended. — Supply Management Infrastructure, Supply Management, 7-11-13
Equipment Maintenance Allowance Schedule for Rural Routes Rural Carriers receive an EMA of 73.0 cents per mile or $7.90 per hour, In accordance with the provisions of Article 9, Section whichever is greater. This EMA should not exceed the 2.J.3 of the Rural Carrier National Agreement, effective July amount provided in the special equipment maintenance 13, 2013, (pay period 16–13), the equipment maintenance allowance for the route stops and miles. allowance (EMA) will remain 73.0 cents per mile. The EMA EMA Rate Schedule is 73.0 cents per mile, or a minimum of $29.20 per day, The EMA rate schedule on pages 23–24 supersedes all whichever is greater. previously published EMA schedules for employees receiv- Auxiliary Rural Carriers, Rural Carrier Reliefs, ing EMA. Rural Carrier Associates, Rural Carrier Part-Time Flexibles, and Auxiliary Assistance — Collective Bargaining and Arbitration, Employees providing auxiliary assistance or serving Labor Relations, 7-11-13 auxiliary routes under provisions of Article 9, Section 2.J.5,
Information Security Dangerous Pictures — Cyber Criminals Use Photo-Sharing Programs tomers receive these photos either as an email attachment or as a link to an online photo gallery. The attached photos contain malicious software that infects a victim’s computer. The online links direct victims to fake websites nearly identical to the real sites with the original advertisements. To appear authentic, these sites even include features such as tech support, live chat sup- port, and recommended escrow services. After receiving a payment, the criminal stops responding to the victim’s emails. CIRT and the FBI urge consumers to be cautious when The Postal Service™ Computer Incident Response shopping online. Here are a few tips for staying safe: Team (CIRT) wants employees to know that there is an Be careful if you lose an auction, then the seller con- increase in cyber criminals using online photo-sharing pro- tacts you and claims the original bidder fell through. grams to perpetrate scams and harm victims’ computers. Make sure websites are secure and authentic before According to information CIRT has received from the purchasing an item online. Use only well-known FBI, these criminals advertise vehicles online and tell inter- escrow services. ested customers they will send photos on request. Cus- 22 postal bulletin 22367 (7-11-13) Organization Information