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POSTAL BULLETIN 22247 (12-4-08) „ for Employees at CONTENTS Marketing POLICIES, PROCEDURES, and FORMS Mail Alert

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POSTAL BULLETIN 22247 (12-4-08) „ for Employees at CONTENTS Marketing POLICIES, PROCEDURES, and FORMS Mail Alert Front Cover Also on the Web: For customers at www.usps.com/cpim/ftp/bulletin/pb.htm 2 POSTAL BULLETIN 22247 (12-4-08) For employees at http://blue.usps.gov CONTENTS Marketing POLICIES, PROCEDURES, AND FORMS Mail Alert . 36 UPDATES Philately Manuals Stamp Announcement 09-01: Alaska Statehood . 36 DMM Revision: New Option for Mailers Using a Stamp Announcement 09-02: Celebrating Lunar New Year . 38 Mailer’s Postmark . 3 Stamp Announcement 09-03: Oregon Statehood. 39 DMM Revision: Amended Move Update Standards . 3 Stamp Announcement 09-04: Edgar Allan Poe. 41 DMM Revision: Products Mailable at Nonprofit Pictorial Postmarks Announcement . 43 Standard Mail Prices. 4 How to Order the First Day of Issue Digital Color or DMM Revision: Labeling List Changes . 4 Traditional Postmarks . 50 IMM Revision: Mailability of Small Packets to Cuba . 6 IMM Revision: Special Drawing Right Values and Retail Indemnity Limits for Ordinary Priority Mail International Stamps by Mail — Brochure Ordering Information . 51 Parcels and Registered Mail Service . 7 Supply Management Handbooks Industrial Lift Equipment and Batteries . 53 Handbook PO-702 Revision: Effects of Revising Alliance Rubber Company Rubber Bands at Material PS Form 1700 . 7 Distribution Center . 53 Publications Ricoh Has a New Problem-Solving Process . 54 Publication 51 Revision: Indemnity Limit for Registered Mail . 9 Publication 51 Revision: Mailability of Small Packets PULL-OUT INFORMATION to Cuba . 9 Fraud Mover’s Guide News: January 2009 Mover’s Guide Withholding of Mail Orders . 55 Is on Its Way . 10 Invalid Express Mail Corporate Account Numbers . 55 Publication 431 Revision: Changes to Post Office Box Missing, Lost, or Stolen U.S. Money Order Forms . 57 Service and Caller Service Fee Groups . 11 Missing, Lost, or Stolen Canadian Money Order Forms . 62 Forms Verifying U.S. Postal Service Money Orders . 65 Revised PS Form 1700, Accident Investigation Worksheet . 11 Counterfeit Canadian Money Order Forms . 65 Toll-Free Number Available to Verify Canadian Money ORGANIZATION INFORMATION Orders . 65 Address Management Other Information Post Office Changes . 16 Overseas Military Mail . 66 Global Business Thrift Savings Account 2009 Enrollment Information . 71 Delivering Holiday Gifts and Greetings Worldwide . 17 Human Resources Correction to Humana/Comp Benefits 2009 Dental NEW SHIPPING SERVICES PRICES Plan Brochure for Virginia Residents . 22 (JANUARY 18, 2009) . 75 Correction: Uniform and Work Clothes Program Allowances . 22 Postal Bulletin Index Uniform and Work Clothes Program Allowances Semi-annual Index . PB 22237 (7-17-08) Under the USPS-APWU National Agreement . 22 Uniform and Work Clothes Program Allowances Under the USPS-NPMHU National Agreement . 23 Celebrating Lunar New Uniform and Work Clothes Program Allowances Year stamp Under the USPS-NALC National Agreement . 23 Thrift Savings Plan 2009 Catch-up Contributions for Participants Age 50 and Older. 24 Thrift Savings Plan 2009 Employee Information for Career Employees. 25 USPS National Emergency Hotline Thrift Savings Plan 2009 Publicity Information for Is your facility operating? Human Resources Offices and the Human Call 888-363-7462 Resources Shared Service Center . 27 Licensing Commercially Available Consumer Products . 28 Promotions. 32 Ordering Information: Following is the list of postal stock numbers (PSNs) to use when ordering copies of the Postal Bulletin from the MDC: PB 22247: 7690-10-000-6463 PB 22239: 7690-10-000-6455 PB 22231: 7690-10-000-6447 PB 22224: 7690-09-000-9375 PB 22246: 7690-10-000-6462 PB 22238: 7690-10-000-6454 PB 22230A: 7690-10-000-8803 PB 22223: 7690-09-000-9374 PB 22245: 7690-10-000-6461 PB 22237: 7690-10-000-6453 PB 22230: 7690-10-000-6446 PB 22222: 7690-09-000-9373 PB 22244: 7690-10-000-6460 PB 22236: 7690-10-000-6452 PB 22229: 7690-10-000-6445 PB 22221: 7690-09-000-9372 PB 22243: 7690-10-000-6459 PB 22235: 7690-10-000-6451 PB 22228: 7690-10-000-6444 PB 22220: 7690-09-000-9371 PB 22242: 7690-10-000-6458 PB 22234: 7690-10-000-6450 PB 22227: 7690-10-000-6443 PB 22219: 7690-09000-9370 PB 22241: 7690-10-000-6457 PB 22233: 7690-10-000-6449 PB 22226: 7690-10-000-6442 PB 22218: 7690-09-000-9369 PB 22240: 7690-10-000-6456 PB 22232: 7690-10-000-6448 PB 22225: 7690-10-000-6441 PB 22217: 7690-09-000-9368 POLICIES, PROCEDURES, AND FORMS UPDATES POSTAL BULLETIN 22247 (12-4-08) 3 Policies, Procedures, and Forms Updates Manuals DMM Revision: New Option for Mailers Using a Mailer’s Postmark Effective December 4, 2008, the Postal Service™ is mailer’s postmarks include the Post Office name or ZIP™ revising Mailing Standards of the United States Postal Code of the acceptance office and the mailer’s postmark Service, Domestic Mail Manual (DMM®) 202.4.2, 302.3.2, permit number of the authorized mailer. These records pro- 402.3.2, 602.1.5.3, and 604.3.1.8 to provide mailers that vide adequate documentation that allows mailpieces to be precancel stamps on some Standard Mail® pieces (weigh- associated with their respective mailers without the need to ing 13 ounces or less), through the use of a mailer’s pre- require a return address on each mailpiece. cancel postmark, the option to omit a return address from This revision allows mailers using a mailer’s postmark their mailpieces. Additionally, we provide clarification that, on Standard Mail pieces (weighing 13 ounces or less) not for the purposes of requiring a return address on mail- otherwise requiring a return address to have the option to pieces, ancillary service requests embedded into Intelligent omit the return address, and it will continue to provide ade- ® Mail barcodes are treated similarly to their corresponding quate tracking and accountability in the event of a USPS® physical endorsements. inquiry. Currently, all mailers using precanceled stamps are We will incorporate these revisions into the next printed required to place a complete domestic return address on version of the DMM and into the December update of the their mailpieces. This enables postal employees to contact online DMM. The DMM revisions referenced in this article the Post Office™ of mailing (or the Post Office serving the may be viewed via Postal Explorer® at http://pe.usps.com. mailer) if there are issues pertaining to a particular mail- piece. Mailers that precancel adhesive stamps, stamped cards, and stamped envelopes with a mailer’s postmark — Mailing Standards, are required to request an authorization through the Post Pricing, 12-4-08 Office of mailing. Current standards further require that DMM Revision: Amended Move Update Standards Effective November 23, 2008, the Postal Service™ The DMM is updated to include the revisions that signify revised the Mailing Standards of the United States Postal mailing addresses must be updated within 95 days prior to Service, Domestic Mail Manual (DMM®) 233.3.5, 243.3.9, the mailing date, and that this revision includes Standard 333.3.5, 343.3.9, 433.3.5, and 443.3.9 to reflect the Mail® service in addition to First-Class Mail® service. changes to the Move Update standard. We will incorporate this revision into the next printed The Move Update standard is a means of reducing the version of the DMM and into the next update of the online number of mailpieces in a mailing that require forwarding, DMM available via Postal Explorer® at http://pe.usps.com. return, or discard by the periodic matching of a mailer’s address records with customer-filed change-of-address orders received and maintained by USPS®. — Mailing Standards, Pricing, 12-4-08 4 POSTAL BULLETIN 22247 (12-4-08) POLICIES, PROCEDURES, AND FORMS UPDATES DMM Revision: Products Mailable at Nonprofit Standard Mail Prices Under statutory restrictions in the Mailing Standards of January 1, 2009, the value of a low-cost item is $9.50 or the United States Postal Service, Domestic Mail Manual less. ® (DMM ) 703.1.6.11, products that are mailed at the We will incorporate this revision into the January 18, Nonprofit Standard Mail prices must meet at least one of 2009, update of the online DMM available via Postal three exceptions. A low-cost item is one of the exceptions Explorer® at http://pe.usps.com and into the next printed referenced in the Internal Revenue Code. The value of a version of the DMM. low-cost item — the actual cost to the authorized nonprofit organization — is determined each year by the Internal Revenue Service, adjusted for the cost of living. Effective — Mailing Standards, Pricing, 12-4-08 DMM Revision: Labeling List Changes Effective December 4, 2008, we are revising Labeling Lists L001, L002, L007, and L606 of the Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) to reflect changes in mail processing operations. Mailers are encouraged to label according to these revised lists immediately. Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) ***** Index and Appendices ***** Labeling Lists L000 General Use L001 5-Digit Scheme—Periodicals, Standard Mail, and Package Services Flats and Irregular Parcels ***** Column A Column B Mail Class Grace Date Add: 68505, 68527 LINCOLN NE 68505 68508, 68528 LINCOLN NE 68508 68521, 68524, 68531 LINCOLN NE 68521 Delete: 68504, 68507, 68514, 68517, 68527 LINCOLN NE 68504 02/17/2009 68521, 68524, 68528, 68531 LINCOLN NE 68521 02/17/2009 ***** L002 3-Digit ZIP Code Prefix Matrix ***** 3-Digit ZIP Code Prefix Column A Column B Column C Mail Class Scheme Group Grace Date Change From: 069 STAMFORD CT 068S 02/17/2009 068 STAMFORD CT 068S 02/17/2009 Change To: 069 STAMFORD CT 068
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