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Maitland City Council Agenda

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Maitland City Council Agenda MAITLAND CITY COUNCIL AGENDA 26 November 2002 COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION.............................................................................................. 1 2 APOLOGIES ............................................................................................... 1 3 DECLARATIONS OF PECUNIARY INTEREST ......................................... 1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................... 1 5 BUSINESS ARISING FROM MINUTES...................................................... 1 6 MAYORAL MINUTES ................................................................................. 2 7 PUBLIC ACCESS ....................................................................................... 2 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS .................................................................................................. 2 9 ITEMS FOR INFORMATION....................................................................... 3 9.1 NEW HORIZONS PROGRAM...................................................... 3 9.2 CORRESPONDENCE ANALYSIS............................................... 5 9.3 LODGEMENT OF GST WORKSHEETS...................................... 7 9.4 MONTHLY FINANCIAL REPORT - OCTOBER 2002.................. 9 9.5 PERFORMANCE REPORT ON RATE ARREARS 1 JULY 2002 AS AT 31 OCTOBER 2002 ............................................... 12 9.6 COUNCIL'S HOMEPAGE STATISTICS .................................... 13 9.7 DEVELOPMENT SURVEILLANCE PROGRAM: 2002-2003..... 14 9.8 HUNTER RIVER RELAY FOR LIFE .......................................... 16 9.9 ILLEGAL DUMPSITE CLEAN UP AND DETERRENCE GRANTS PROGRAM 2002 - 2003............................................. 18 9.10 KEY PERFORMANCE INDICATORS – OCTOBER 2002 ......... 20 9.11 LOCAL GOVERNMENT ASSOCIATION OF NSW - ANNUAL CONFERENCE .......................................................................... 26 9.12 RTA INFORMATION PAPER ON REGIONAL ROAD FUNDS FOR LOCAL GOVERNMENT FOR 2002/03.............................. 29 9.13 SPECIAL EVENTS - REGULATION AND APPROVAL ............ 32 Page (i) COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 9.14 STATUS REPORT ON CAPITAL WORKS PROJECTS............ 34 10 OFFICERS REPORTS .............................................................................. 42 10.1 GENERAL MANAGER............................................................... 42 10.1.1 HUNTER RIVER COUNTRY TOURISM ADVISORY GROUP... 42 10.1.2 HUNTER VALLEY STEAMFEST................................................ 44 10.1.3 ANNUAL REPORT ..................................................................... 47 10.2 FINANCE AND ADMINISTRATION........................................... 48 10.2.1 PRESENTATION OF AUDITED FINANCIAL REPORTS AND AUDITOR’S REPORTS FOR YEAR ENDED 30 JUNE 2002..... 48 10.2.2 QUARTERLY BUDGET REVIEW - SEPTEMBER 2002 ............ 50 10.2.3 STATEMENT OF INVESTMENTS HELD AS AT 31 OCTOBER 2002......................................................................... 53 10.2.4 AMENDMENTS TO MAITLAND CITY COUNCIL'S ARREARS OF RATES POLICY ................................................................... 56 10.3 SERVICE PLANNING AND REGULATION............................... 58 10.3.1 023112 – ERECTION OF BULKY GOODS WAREHOUSE, STORAGE YARD, CARPARK AND OUTDOOR PLANT NURSERY - LOT 13 DP746311, BUNGAREE STREET, MAITLAND. ................................................................................ 58 10.3.2 MAITLAND CITY COUNCIL FOOD SURVEILLANCE POLICY.. 65 10.3.3 TIDY TOWNS 2002 PROGRAM................................................. 67 10.3.4 PREPARATION OF DRAFT INDUSTRIAL STUDY - MAITLAND LGA ......................................................................... 69 10.3.5 THORNTON NORTH MASTERPLAN ........................................ 73 10.3.6 QUEENS WHARF & THE MORPETH STEERING GROUP....... 84 10.3.7 RE-SUBDIVISION OF RESIDENTIAL/ RURAL RESIDENTIAL ALLOTMENTS............................................................................ 88 10.3.8 EAST MAITLAND COMMUNITY CENTRE- DEPARTMENT OF AGEING, DISABILTY & HOME CARE ................................. 90 10.3.9 MAITLAND SPORTS ADVISORY BOARD................................. 92 10.3.10 REGIONAL GALLERY FEASIBILITY STUDY ............................ 98 Page (ii) COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 10.3.11 TRIAL STRATEGIES TO REDUCE ALCOHOL RELATED ANTI-SOCIAL BEHAVIOUR......................................................102 10.3.12 WASTE REDUCTION AND PROCUREMENT PLAN................107 10.3.13 GRANT FUNDING FOR LANDCARE COORDINATOR............109 10.3.14 GREENING PLAN IMPLEMENTATION REFERENCE GROUP CONSTITUTION..........................................................112 10.3.15 INDEPENDENT INQUIRY INTO THE HUNTER RIVER SYSTEM....................................................................................116 10.3.16 STATE OF THE ENVIRONMENT REPORT..............................119 10.3.17 URBAN WATER CYCLE MANAGEMENT CAPACITY BUILDING PROGRAM ..............................................................121 10.3.18 WATER MANAGEMENT FORUM.............................................123 10.3.19 NEW ENGLAND HIGHWAY TRAFFIC FACILITIES - RUTHERFORD .........................................................................125 10.3.20 ROAD NEED SURVEY..............................................................127 10.3.21 DRIVEWAY ACCESSES IN CARR AND GOODLET STREETS, RUTHERFORD.......................................................131 10.3.22 BOLWARRA WAR MEMORIAL.................................................134 10.3.23 TEMPORARY ROAD CLOSURE - HIGH STREET, MAITLAND FOR ANNUAL "BALL IN THE MALL" .....................139 10.3.24 ALCOHOL FREE ZONE-HIGH STREET MAITLAND................142 10.3.25 RECREATION AND OPEN SPACE REVIEW ...........................146 10.3.26 REPAIRS TO CANTILEVERED BALCONY - RED LION INN ...148 10.3.27 RESOURCING ISSUES - APPROVALS AND REGULATORY .150 11 REFERRED COMMITTEE REPORTS .....................................................162 12 NOTICE OF MOTION/RESCISSION........................................................163 12.1 RESIDENTIAL ACCOMMODATION ABOVE COMMERCIAL PREMISES IN HIGH STREET MAITLAND NOTICE OF MOTION SUBMITTED BY COUNCILLOR ARCH HUMPHERY..............................................................................163 12.2 WATER SHARING NOTICE OF MOTION SUBMITTED BY COUNCILLOR ARCH HUMPHERY..........................................165 Page (iii) COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 13 QUESTIONS WITHOUT NOTICE ............................................................166 14 URGENT BUSINESS ...............................................................................166 15 COMMITTEE OF THE WHOLE................................................................167 15.1 CBD LAND................................................................................167 15.2 MAITLAND GAOL ....................................................................168 15.3 PROFESSION OF AUTOMATIC TELLER MACHINE ..............169 15.4 HUNTER INTEGRATED RESOURCES ACN 095 330 813 REPORT ON REGIONAL WASTE PROJECT TENDERS........170 15.5 BULL STREET DRAINAGE......................................................171 15.6 PROVISION OF PLUMBING MAINTENANCE SERVICES ......172 15.7 RUTHERFORD TENNIS COURTS ...........................................173 15.8 SUPPLY OF ELECTRICAL MAINTENANCE SERVICES ........174 15.9 SUPPLY & DELIVERY & SERVICING OF TYRES...................175 16 CONSIDERATION OF ITEMS FROM COMMITTEE OF THE WHOLE ...176 17 CLOSURE................................................................................................176 Page (iv) COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 PRESENT 1 INVOCATION 2 APOLOGIES 3 DECLARATIONS OF PECUNIARY INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING • The minutes of the Ordinary Meeting of Council held 22 October 2002 be confirmed. 5 BUSINESS ARISING FROM MINUTES Page 1 COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 6 MAYORAL MINUTES 7 PUBLIC ACCESS 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS Page 2 COUNCIL MEETING AGENDA 26 NOVEMBER, 2002 9 ITEMS FOR INFORMATION 9.1 NEW HORIZONS PROGRAM File No: 130/57/3 Responsible Officer: Tony Houlcroft Executive Manager Human Resources Author: Tony Houlcroft Executive Manager Human Resources EXECUTIVE SUMMARY Council’s New Horizons Program has received further recognition by being selected as a finalist in the Australian HR Awards 2002 in the Best Learning and Development Program category. OFFICER'S RECOMMENDATION THAT the information contained in this Report be noted. REPORT The Australian HR Awards 2002 were presented in 16 categories at a high-profile “Oscars” style gala ceremony in Sydney on 25 October 2002. Nominations for the Best Learning and Development Program Award sponsored by Pricewaterhouse Coopers had been sought from 13,000 HR managers and professionals and from appropriate government departments, professional bodies and public organisations. This award recognises those organisations who have improved employee skills, capabilities and performance, boosted motivation and helped focus staff on key organisational objectives. 40 nominations were submitted for the award and assessed by a panel of judges comprised of leading academics, members of relevant professional associations and public organisations, and representatives from government and private industry. Finalists for the Best Learning and Development Program Award were: • AstraZeneca (a global
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