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Maitland City Council Agenda 25 November 2003

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Maitland City Council Agenda 25 November 2003 MAITLAND CITY COUNCIL AGENDA 25 NOVEMBER 2003 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION.............................................................................................. 1 2 APOLOGIES ............................................................................................... 1 3 DECLARATIONS OF PECUNIARY INTEREST ......................................... 1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................... 1 5 BUSINESS ARISING FROM MINUTES...................................................... 1 6 MAYORAL MINUTE.................................................................................... 2 6.1 MEMORIAL TO ROBBIE MATTHEWS........................................ 2 7 PUBLIC ACCESS ....................................................................................... 5 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS .................................................................................................. 5 9 ITEMS FOR INFORMATION....................................................................... 6 9.1 KEY PERFORMANCE INDICATORS - OCTOBER 2003............ 6 9.2 CORRESPONDENCE ANALYSIS............................................. 15 9.3 MONTHLY FINANCIAL REPORT - OCTOBER 2003................ 17 9.4 QUARTERLY REPORT - SECTION 94 CONTRIBUTIONS....... 20 9.5 COUNCILLOR MOTIONS.......................................................... 22 9.6 COUNCIL'S HOMEPAGE STATISTICS .................................... 23 9.7 LOCAL GOVERNMENT ELECTION MARCH 2004 .................. 24 9.8 STATUS REPORT ON CAPITAL WORKS PROJECTS............ 27 10 OFFICERS REPORTS .............................................................................. 33 10.1 GENERAL MANAGER............................................................... 33 10.1.1 NSW TOURISM AWARDS FOR BUSINESS EXCELLENCE..... 33 10.1.2 MAITLAND SHOW 2004 ............................................................ 35 10.1.3 HUNTER VALLEY STEAMFEST................................................ 37 10.1.4 MORPETH JAZZ FESTIVAL ...................................................... 43 Page (i) COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 10.1.5 ANNUAL REPORT - 2002/03..................................................... 49 10.1.6 IMPLEMENTATION OF MANAGEMENT PLAN......................... 50 10.2 FINANCE AND ADMINISTRATION........................................... 51 10.2.1 PRESENTATION OF AUDITED FINANCIAL REPORTS AND AUDITOR’S REPORTS FOR YEAR ENDED 30 JUNE 2003..... 51 10.2.2 STATEMENT OF INVESTMENTS HELD AS AT 31 OCTOBER 2003......................................................................... 53 10.2.3 FINANCIAL ASSISTANCE GRANT 2003/2004.......................... 56 10.2.4 QUARTERLY BUDGET REVIEW - SEPTEMBER 2003 ............ 58 10.3 SERVICE PLANNING AND REGULATION............................... 62 10.3.1 DEVELOPMENT APPLICATION NO.03-96 FOR EXTENSION OF TRADING HOURS - VALLEY BREWERY............................ 62 10.3.2 AMENDMENTS TO DEVELOPMENT CONTROL PLAN 34 MAITLAND CONSERVATION AND DESIGN GUIDELINES...... 67 10.3.3 AMENDMENT TO DCP 8 - CENTRAL MAITLAND - SHOP TOP HOUSING .......................................................................... 74 10.3.4 DCP 44 - ON-SITE SEWAGE MANAGEMENT SYSTEMS........ 77 10.3.5 LANDSCAPE MASTERPLAN FOR THE QUEENS WHARF PRECINCT, MORPETH ............................................................. 80 10.3.6 BUDGET INITIATIVES - MORPETH .......................................... 85 10.3.7 REVIEW OF MAITLAND URBAN SETTLEMENT STRATEGY 2003 ........................................................................................... 89 10.3.8 STRATEGIC PLANNING UPDATE ...........................................104 10.3.9 THORNTON NORTH REZONING FEES ..................................109 10.3.10 CURFEW PROPOSAL FOR LATE NIGHT CBD VENUES .......112 10.3.11 MINOR OFFENDERS COMMUNITY ALTERNATIVE SENTENCING PROGRAM........................................................114 10.3.12 YOUTH SERVICES...................................................................116 10.3.13 LANDFILL GAS MANAGEMENT...............................................120 10.3.14 MAITLAND COMMUNITY SUPPORT OFFICER (LANDCARE COORDINATOR) FUNDING OPTIONS ....................................124 Page (ii) COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 10.3.15 CONTROL OF BURNING POLICY ...........................................130 10.3.16 CONSTRUCTION OF EAST MAITLAND BRANCH LIBRARY ..132 10.3.17 RIGHT OF WAY TO LOTS 15 AND 16, DP 738348, 42 - 44 BONAR STREET, MAITLAND...................................................134 10.3.18 STEAMFEST BOARD RALLY SITE ..........................................136 10.3.19 COUNCIL LAND - METFORD/THORNTON..............................139 10.3.20 TEMPORARY ROAD CLOSURE - 2004 AUSTRALIA DAY BALL IN THE MALL...................................................................142 11 REFERRED COMMITTEE REPORTS .....................................................144 12 NOTICE OF MOTION/RESCISSION........................................................145 12.1 STREETSCAPE - KING STREET, LORN NOTICE OF MOTION SUBMITTED BY COUNCILLOR VICTORIA WOODS.....................................................................................145 13 QUESTIONS WITHOUT NOTICE ............................................................147 14 URGENT BUSINESS ...............................................................................147 15 COMMITTEE OF THE WHOLE................................................................148 15.1 RUTHERFORD SHOPPING CENTRE......................................148 15.2 COUNCIL LAND - RUTHERFORD INDUSTRIAL AREA .........149 15.3 MAITLAND REGIONAL GALLERY..........................................150 15.4 HAGUE STREET DRAINAGE PROBLEM................................151 15.5 TENDER CONSIDERATION - CONSTRUCTION OF TEN (10) NETBALL COURTS AT MAITLAND PARK, MAITLAND .152 15.6 PLANT REPLACEMENT ..........................................................153 16 CONSIDERATION OF ITEMS FROM COMMITTEE OF THE WHOLE ...154 17 CLOSURE................................................................................................154 Page (iii) COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 PRESENT 1 INVOCATION 2 APOLOGIES 3 DECLARATIONS OF PECUNIARY INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING • The minutes of the Ordinary Meeting of Council held 28 October 2003 be confirmed. 5 BUSINESS ARISING FROM MINUTES Page 1 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 6 MAYORAL MINUTE 6.1 MEMORIAL TO ROBBIE MATTHEWS FILE NO: 101/18 Attachments: (2) Locality Plan - Neighbourhood Park at Metford Letter from ATSIC Author: Peter Blackmore Mayor Council has been approached by the Matthews family to consider an appropriate memorial to their son, Robbie, aged 7 years, who tragically died on 31 October 2003 at Metford. Many options have been presented including naming of the park, placing of a plaque, planting of trees, establishing a playground and burying a time capsule. Council is awaiting the full petition from local residents requesting that in the true spirit of reconciliation, Council consider some form of an appropriate memorial for Robbie Matthews in the park bounded by O’Donnell Crescent and McLeod Avenue where he tragically died. Over 300 people have signed the petition. This has been a tragedy for the Matthews family and the residents of the Metford community and a commitment has been given to the family and residents that a Mayoral Minute will be presented to this Council meeting for consideration. RECOMMENDATION That discussion be held with the Matthews family to determine the most suitable options in creating a memorial for Robbie Matthews. Page 2 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 MAYORAL MINUTE - MEMORIAL TO ROBBIE MATTHEWS (Cont.) Page 3 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 MAYORAL MINUTE - MEMORIAL TO ROBBIE MATTHEWS (Cont.) Page 4 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 7 PUBLIC ACCESS 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS Page 5 COUNCIL MEETING AGENDA 25 NOVEMBER, 2003 9 ITEMS FOR INFORMATION 9.1 KEY PERFORMANCE INDICATORS - OCTOBER 2003 File No: 35/37 Responsible Officer: Brad Everett Group Manager – Service Planning & Regulation Author: Stephen Burgess Business Support Officer EXECUTIVE SUMMARY This report provides Council with information in relation to performance against key indicators. OFFICER'S RECOMMENDATION THAT the information contained in this Report be noted. REPORT This report provides regular monthly data against a set of core key performance indicators. These types of indicators align broadly with Council’s adopted Key Focus Areas and together provide an overall snapshot of activity in the Maitland Local Government Area. The aim of such reporting is to present the data in an informative and easily understood manner, so that Council can easily determine trends and / or anomalies that may require action. It is also intended that this type of reporting will provide an opportunity to highlight any key issues of particular importance to Council. Performance Indicator: Approval Statistics Approval statistics provide an indication of the level of building and development activity in the LGA, as well as the efficiency and effectiveness of our processing systems. Data is presented showing trends over the last three months for the number of applications (DAs and CCs) lodged with Council, the number approved and the number that remain outstanding together with a comparison for the same period
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