Agenda of Ordinary Meeting

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Agenda of Ordinary Meeting MAITLAND CITY COUNCIL Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Meeting of Maitland City Council will be held in the Council Chambers, Town Hall, High Street, Maitland, commencing at 5.30pm. ORDINARY MEETING AGENDA 11 MAY 2010 DAVID EVANS GENERAL MANAGER Please note: In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that all discussion held during the Open Council meeting is recorded for the purpose of verifying the minutes. This will include any discussion involving a Councillor, Staff member or a member of the public. ORDINARY MEETING AGENDA 11 MAY 2010 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION .................................................................................................1 2 APOLOGIES AND LEAVE OF ABSENCE ....................................................1 3 DECLARATIONS OF INTEREST ..................................................................1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING..........................1 5 BUSINESS ARISING FROM MINUTES.........................................................1 6 MAYORAL MINUTE.......................................................................................1 NIL..................................................................................................................1 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS .....................................................................................................1 8 PUBLIC ACCESS ..........................................................................................1 9 GENERAL MANAGER'S REPORTS .............................................................2 9.1 REVENUE STRATEGY .....................................................................2 10 SERVICE PLANNING AND REGULATION REPORTS .............................. 20 10.1 DA 09-1398 - STAGE 1 CIVIL WORKS, EXCAVATIONS, LANDSCAPING, UTILITY CONNECTIONS & DEMOLITION WORKS - LOT 2 AND PART LOT 3 DP841759, MORPETH ROAD, MORPETH RECOMMENDATION: APPROVAL.................. 20 10.2 DA 09-2756 - 144 BED RESIDENTIAL CARE FACILITY, ANAMBAH ROAD RUTHERFORD SUBMISSION TO JOINT REGIONAL PLANNING PANEL ...................................................... 66 10.3 ACCREDITATION OF COUNCIL BUILDING SURVEYORS ......... 131 10.4 ADOPTION OF DRAFT SENIORS LIVING AMENDMENTS TO MAITLAND SECTION 94 CONTRIBUTIONS PLAN CITY WIDE 2006............................................................................................... 135 10.5 GILLIESTON HEIGHTS WEST DRAFT PRECINCT PLAN ........... 152 10.6 AMENDMENT TO MAITLAND LEP 1993 - CHISHOLM LOCAL CENTRE - ADOPTION .................................................................. 186 10.7 REVIEW OF THE MAITLAND SECTION 94 CONTRIBUTIONS PLAN CITYWIDE 2006 FOR THE GILLIESTON HEIGHTS CATCHMENT AREA...................................................................... 248 10.8 MAITLAND LOCAL STUDIES STRATEGY ................................... 260 11 ASSETS AND INFRASTRUCTURE PLANNING REPORTS..................... 265 11.1 GREEN STREET PROGRAM........................................................ 265 Page (i) ORDINARY MEETING AGENDA 11 MAY 2010 11.2 JOHNSTON RESERVE, MOUNT PLEASANT STREET - PROPOSED TRAFFIC CALMING ................................................. 269 12 FINANCE AND ADMINISTRATION REPORTS......................................... 273 12.1 FACEBOOK FOR MAITLAND CITY COUNCIL ............................. 273 12.2 TOURISM EVENTS ....................................................................... 279 13 CITY WORKS AND SERVICES REPORTS............................................... 290 13.1 LITTER .......................................................................................... 290 14 ITEMS FOR INFORMATION...................................................................... 297 14.1 COUNCILLOR MOTIONS.............................................................. 297 14.2 ENERGY AUSTRALIA HERITAGE AWARDS 2010 ...................... 300 14.3 SECTION 94 QUARTERLY REPORT ........................................... 302 14.4 COUNCIL'S HOMEPAGE STATISTICS ........................................ 307 15 NOTICES OF MOTION/RESCISSION ....................................................... 308 NIL.............................................................................................................. 308 16 QUESTIONS WITHOUT NOTICE .............................................................. 308 17 URGENT BUSINESS ................................................................................. 308 18 COMMITTEE OF THE WHOLE.................................................................. 308 NIL.............................................................................................................. 308 19 CLOSURE.................................................................................................. 308 Page (ii) ORDINARY MEETING AGENDA 11 MAY 2010 PRESENT 1 INVOCATION 2 APOLOGIES AND LEAVE OF ABSENCE 3 DECLARATIONS OF INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ● The Minutes of the Ordinary Meeting held 27 April 2010 be confirmed. 5 BUSINESS ARISING FROM MINUTES 6 MAYORAL MINUTE Nil 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS 8 PUBLIC ACCESS Page (1) ORDINARY MEETING AGENDA 11 MAY 2010 9 GENERAL MANAGER'S REPORTS 9.1 REVENUE STRATEGY File No: 2/35 Attachments: 1. Draft Revenue Strategy Responsible Officer: David Evans - General Manager Author: Phil Freeman - Manager Accounting Services EXECUTIVE SUMMARY Maitland City Council has a tradition of sound financial management, however it is becoming increasingly more difficult to respond to the financial pressures placed on the organisation. This Revenue Strategy demonstrates the increasing financial challenges facing Council, identifies revenue streams available to Council and recommends actions to increase Council’s revenue base. OFFICER’S RECOMMENDATION THAT the attached Draft Revenue Strategy be adopted. REPORT This Revenue Strategy has been developed to provide Council with the framework and direction to assist in making decisions about managing, allocating and using its financial resources in a sustainable manner. The Strategy explores avenues to increase revenue to levels sufficient to adequately maintain existing service levels, improve the overall standard and condition of the City’s assets and deliver new facilities and enhanced service levels in line with community expectations. The Strategy is also intended to inform discussion about the Council’s various revenue streams, through its identification of the various constraints and parameters which apply to Council’s revenue. In this context, the Revenue Strategy is a document which, together with Council’s other key strategic documents, will inform and assist the process of developing “Maitland 2021”, and discussions related to the longer term financial sustainability of the Council. The Strategy provides a number of actions within each of Council’s available revenue streams, which will be subject to more detailed reports being brought back to Council. FINANCIAL IMPLICATIONS This matter has no direct financial impact upon Council's adopted budget or forward estimates. POLICY IMPLICATIONS This matter has no specific policy implications for Council. STATUTORY IMPLICATIONS There are no statutory implications under the Local Government Act 1993 with this matter. Page (2) ORDINARY MEETING AGENDA 11 MAY 2010 REVENUE STRATEGY (Cont.) General Manager's Reports REVENUE STRATEGY Draft Revenue Strategy Meeting Date: 11 May 2010 Attachment No: 1 Number of Pages: 16 Page (3) ORDINARY MEETING AGENDA 11 MAY 2010 Maitland City Council Draft Revenue Strategy Table of Contents Page 1. Executive Summary 1 2. Purpose 1 3. Principles 1 4. Background 2 4.1 The City’s Growth 2 4.2 Managing the City’s Assets 3 4.3 Increasing Costs 4 4.4 Cost Shifting 4 4.5 Restrictions on Revenue 5 4.6 Non Discretionary Expenditure 6 4.7 Likely Council and Community Future Infrastructure Requirements 6 5. Council’s Revenue Streams 7 5.1 Rates 8 5.2 Fees and Charges 10 5.3 Grants 11 5.4 Borrowings 11 5.5 Investments 12 5.6 Section 94 Developer Contributions 12 5.7 Other Revenue 13 6. Recommended Strategy 14 Page (4) ORDINARY MEETING AGENDA 11 MAY 2010 REVENUE STRATEGY (Cont.) Maitland City Council Draft Revenue Strategy Prepared 11/5/10 1. EXECUTIVE SUMMARY This Revenue Strategy demonstrates the increasing financial challenges facing Council, identifies the revenue streams available to Council and recommends the following actions as means to increase Council’s revenue base. • Review all current fees and charges and levels of cost recovery • Identify and seek additional grant funding • Incorporate discussion of rating, and avenues for special rate variations, into Council’s community strategic planning process • Review Council’s Annual Borrowing Policy • Review Council’s Investment Policy and cash flow processes • Review and monitor Council’s Section 94 Plans and Policies • Identify opportunities to rationalise Council’s asset base • Canvass community support to undertake entrepreneurial activities • Review Council’s service levels and methods of service delivery 2. PURPOSE This Revenue Strategy has been developed to provide Council with the framework and direction to assist in making decisions about managing, allocating and using its financial resources in a sustainable manner. The Strategy will explore avenues to increase revenue to levels sufficient
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