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Mail and iChat Basics USF College of Education Laptop Initiative EDU 252, Email: [email protected] http://fcit.usf.edu/laptop

Communicating with students, parents, and colleagues is easy with Mac OS X’s Mail and iChat AV applications. If you receive a lot of emails with pictures, you will appreciate the new slideshow feature in Mail, which allows you to view all of the pictures attached to as message as a full screen slideshow. Mail also includes powerful spam blocking functionality to keep your mailbox from getting full of spam email. iChat allows you to communicate with others in real time using technology. You can text chat, audio chat, or video chat with your friends and family, no matter how far away they are, without accruing or long distancing charges. You can even set up conferencing with more than one person.

Mail Setting Up Mail Accounts Sending and Receiving Emails Attaching a File You can set up Mail to access your USF To send someone an email: If you'd like to send an mail account as follows: 1. Click the New attachment with your button to open a message (like a photo or 1. Open Mail by clicking on its icon in New Message other file), click the the . Window. Attach button, navigate to and select 2. From the Mail menu, choose 2. Type your the file in the resulting dialog, and Preferences. recipient's email address in the click Choose File (or drag the file to 3. Click the Accounts button to To field. If you have this person display the pane. in your Address Book (or they the message window's text box). 4. To create a new account, click the are listed in the USF directory) You can then click Send to send Add (+) button in the bottom-left or if you've sent or received your message. corner of the window. email from this person before, 5. In the dialog box, choose IMAP Mail will autocomplete the Setting Up Rules from the Account Type pop-up address as you type it. To You can have Mail automatically menu. address the message to more file, forward, or highlight a message 6. Enter a name for your account (such than one person, separate the (or perform a variety of other as “USF" or "School") in the email addresses with a comma. actions) based on the message's Account Description field. 3. If you want to send a copy of sender, recipients, subject, content, 7. Enter your name (or whatever name your message to others, type and several other criteria (known as a you want displayed to the public) in their email addresses in the Cc Rule). To set up a new rule: the Full Name field. Enter your full field. 1. Choose Mail > Preferences and USF email address in the Email 4. Type a subject for your message click Rules. Address field. This is the address in the Subject field. 2. Click Add Rule and type a that will be used when other people 5. Type your message in the text descriptive name for the rule. reply to your . Click box. 3. Set the conditions necessary for Continue. 6. Click Send to send your the rule to apply to a message. 8. You will then be asked to provide message. 4. Choose actions to perform on the address of the incoming mail messages that meet the server (mail.usf.edu) and your user To check your email conditions. To specify multiple name and password. account for new criteria and actions, click the 9. Click on Continue. You will be messages, you just have Add (+) button. asked to provide the address of the to click on the Get Mail outgoing server (also mail.usf.edu). button. If you have multiple rules, they're Make sure Use Authentication is applied in the order in which they checked and enter your user name You can set up mail to check several appear in the Rules list. Drag a rule and password again. Click on email accounts. To have email from in the list to change its order. Continue. POP accounts (such as Yahoo) 10. A summary screen will be appear in separate mailboxes, open Adding A Signature displayed. Click on Continue, then their settings in the Accounts pane of A signature is a short message that Done to create the new account in Mail preferences and select "Show can be displayed at the bottom of Mail. this account separately in each message (such as your address mailboxes drawer." and phone ).

Last Updated: 9/15/05 your user information from your 4. Type your buddy's account 1. Choose Mail > Preferences and GMail account. name in the Account Name field click Signatures. 2. Once everything's configured, and click Add. Your new buddy 2. If you have more than one email iChat AV opens and displays the should appear in your Buddy account, select the account you Buddy List window. This is List. If he or she is online, a want to create a signature for. where you'll be able to see who status indicator appears next to 3. Click the Add (+) button and is available to chat once you add the name. If a buddy's name enter a description for the people to your Buddy List. Your appears dimmed, he or she isn't signature. Mail creates a default account appears at the top; your currently available to chat. signature for you. current status should show you 4. Select any part of the default as being "Available" in the Starting a Chat signature that you don’t want to menu. Other iChat and AIM To start a chat, select the buddy you use and enter your own text. users who've added your want to chat with and then click on 5. Select “Always match my account to their buddy list can the appropriate icon at the bottom of default message font” or use the view your name and status in the window: Format menu to change the font, their window. , style, and alignment of 3. If you want to change your your signature text. When you status (say, you need to step

add formatting, your signature away from your desk or are out Text Chat: To start a text becomes rich text. You can also running errands), choose a conversation with an available drag a picture or a vCard file to different status from the menu, buddy: your signature. such as Away, or choose 1. Double-click on a name in the 6. Use the Choose Signature pop- Custom and type your own Buddy List or click on the “A” up menu to choose the default customized status message (such icon. signature for the account. as "Out to lunch" if you're not 2. A chat window opens. Type a Choose None if you don’t want available). message in the text box at the a signature to appear 4. You may also see a green icon bottom of the window and press automatically. To have Mail next to your iChat picture. If Return to send the message. randomly select a signature, your computer has a built-in mic 3. Your buddy will receive a chat choose In Random Order. To (or you have an external one window invite. If he or she have Mail insert each of your plugged in) you may see a wishes to chat with you, you'll signatures in order, choose In phone icon, which lets your receive a reply back in your chat Sequential Order. To change the fellow iChat AV buddies know window. order, drag the signatures in the that you're available to audio 4. To end your chat, simply close list. chat. If you have a FireWire the chat window (say “Good camera connected to your Bye” first). computer (such as an iSight or iChat AV DV camera), a movie camera Setting Up iChat Audio/Video Chat: If you and your icon displays to let other iChat 1. Open iChat AV. A dialog opens buddy have a built-in or external AV users know that you're to help you set up your account. microphone and have it enabled (in available to video chat. Follow the instructions in the the Audio menu, make sure that

screen (you'll need to know your Microphone Enabled is Adding a Buddy .Mac email address or AIM checkmarked), you can talk to each To add someone to your Buddy List: screen name and your password other over iChat AV just like you 1. Choose Add Buddy from the for your account) to configure would on the phone. Buddies menu. iChat. If you don't have an 2. In the dialog that appears, you account yet, click "Get an iChat To initiate an audio chat: can either select a person you Account" to sign up for a free 1. Select your buddy in the Buddy have in Address Book and click one. iChat also supports List and click the phone button Select Buddy, or click New (a messaging protocol at the bottom of the window. Person. used to communicate with other 2. An audio chat window opens on 3. Choose .Mac or AIM from the users on a Mac network) and your end, and an invitation gets Account Type pop-up menu to Jabber (the messaging protocol sent to your buddy (he or she indicate your buddy's account used by Googletalk). To use may hear a ringing phone sound type. Jabber you will need to enter if using iChat AV). When he or

Last Updated: 9/15/05 she accepts, your Audio Chat conference. As your window will show a participants accept your "connecting" message, and then invitation, they will be able to display a levels meter when send text, talk, or visually you're connected. You're now interact with everyone who free to start your conversation. joins. 3. To end the chat, close the audio 3. You or anyone else can end the chat window (type your good conference at anytime by bye first, though). closing the chat window; the chat will continue as long as If you and your iChat AV buddy there are still active participants. both have a FireWire camera connected to your computers, you Keyboard can video chat with each other (be Mail: sure that Camera Enabled is • Command + Shift + N (Check checkmarked in the Audio menu). for new mail) • Command + N (Start composing To initiate a video chat: a new message) 1. Select your buddy in the Buddy • Command + R (Reply) List window and click the movie • Command + Shift + R (Reply to camera button at the bottom of all) the window. 2. A video chat window opens on iChat AV: your end, showing your lovely • Command + Shift + A (Open the face (or whatever you've got Add Buddy window) your camera pointed at), and a video chat invitation gets sent to your buddy. When he or she accepts, you'll see his or her face in the video chat window too. 3. To end the chat, close the video chat window.

Conferencing If you want to text, audio, or video chat with more than one buddy, you can connect an unlimited number of people in one text conference, up to 10 total people in an audio conference, and up to four total people in a video conference, as long as your system supports it (the person initiating the conference has to have a G5 or dual G4 processor).

To start a conference: 1. Select the buddies that you want to participate in your conference (hold down the to select more than one buddy). 2. Click the "A" button to start a text conference, the phone button to start an audio conference, or the movie camera button to start a video

Last Updated: 9/15/05