The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM
Page
1. Call to Order
2. Agenda
a. Agenda of September 6, 2016
3. Conflicts of Pecuniary Interest or the General Nature Thereof
4. Minutes
4 - 11 a. Minutes of August 8, 2016 Stone Mills regular Council meeting
12 - 111 b. Minutes of Lennox and Addington County Council - July 27, 2016
5. Delegations, Deputations and Presentations
112 - 113 a. Tom Derreck, Napanee District Community Foundation
114 b. James Richmond and Nate Maleska regarding support for the Stone Mills Firefit Team
115 c. Stephanie O'Brien-Dowdle regarding the Beaver Lake Swim Program and organized sports
6. By-laws and Resolutions
7. Financial Accounts
116 - 141 a. Stone Mills Township Financial Accounts - July 2016
8. Staff Reports
Page 1 of 218 The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM
Page
a. Deputy Clerk Hogan
142 - 156 i. Draft request for proposal for consideration and comment for a "Camden Solar Project" ( Doyle Rd. property)
b. Treasurer Beaushaw
157 - 196 i. Statement of Revenue and Expenditures up to July 31, 2016
197 - 198 ii. Request For Proposals results - Administration Office Photocopier and Maintenance
c. C.A.O./Clerk Brooks
i. Update from members of Council and the C.A.O from the Stone Mills Recreation User Groups meeting
d. Public Works Manager Miller
199 - 200 i. Staff report on Canadian Pacific Railway regulations
201 - 202 ii. Stone Mills/Ducks Unlimited Project
203 - 205 iii. Technical Advisory Committee meeting minutes of August 2016
e. Acting Fire Chief Thompson
206 i. Use of vacant Doyle Road Property for Fire Training Grounds
f. Chief Building Official Detlor
207 - 212 i. Stone Mills Canoe and Kayak Program report
Page 2 of 218 The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM
Page
213 - 216 ii. Moscow Landfill Farm Lease Proposal
9. Committee/Board Reports and Minutes
10. Items for Consideration
11. Items for Information
217 a. Letter of commendation to the Stone Mills Fire Department.
12. New Business and Statements for Members
13. Closed Meeting
14. Confirming by-law
218 a. By-law 2016-441 being a by-law to confirm the proceedings of the September 6, 2016 Stone Mills Council meeting
15. Adjournment
Page 3 of 218 The Corporation of The Township of Stone Mills Council Agenda August 8, 2016 Municipal Offices- Stone Mills – 6:30 PM
The # meeting of the Council of The Corporation of the Township of Stone Mills was called to order on August 8, 2016 at 6:30 PM in the Municipal Council Chambers in Centreville, Ontario.
Members Present:
Reeve Eric Smith Deputy Reeve John Wise Councillor Doug Davison Councillor Martha Embury Councillor Deb Thompson Councillor Wenda Lalande Councillor Kevin Richmond
Staff Present: Deputy Clerk, Hogan CAO/Clerk, Brooks
Regrets:
Members of the public were present to observe the meeting.
1. Call to Order - Reeve Smith called the meeting to order at 6:30p.m
2. Agenda
1. Agenda of August 8, 2016
Motion Number Motion Number 01-449-2016
Motioned By: W. Lalande
Page 4 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
Seconded By: M. Embury
THAT Council accept the Agenda of August 8, 2016 as presented. CARRIED
3. Conflicts of Pecuniary Interest or the General Nature Thereof - None noted
4. Minutes
1. Minutes of July 11, 2016 Stone Mills regular Council meeting
Motion Number Motion Number 02-449-2016
Motioned By: J. Wise Seconded By: D. Thompson
THAT Council receive the minutes of July 11, 2016 Stone Mills Township Council minutes as presented. CARRIED
5. Delegations, Deputations and Presentations
1. Tom Derreck, Napanee Community Development Foundation
Mr. Derreck was not present at the meeting.
2. Rogues Hollow Renewal Committee regarding maintainence along the Cataraqui Trail
Trever Abrams presented council with a proposed work plan seeking endorsement on behalf of the Rogues Hollow Renewal Committee pertaining to proposed improvements to the property
Page 5 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
located between East St. and Main Street in Newburgh along the Cataraqui Trail in Newburgh.
The Rogues Hollow Committee would like to partner with the Township of Stone Mills, Cataraqui Trail to seek financial subsidy to help with the proposed improvements.
Motion Number Motion Number 03-449-2016
THAT Council support in principle the proposed co-operative application to the Ontario Community 150 Fund to improve the green space in Newburgh with Cataraqui Trail Committee and the Rogues Hollow Renewal Committee. CARRIED
6. By-laws and Resolutions
7. Financial Accounts
8. Staff Reports
8.1. Deputy Clerk Hogan a. Holmes - Offer of Donation of Lands to the Township of Stone Mills
Deputy Clerk Hogan updated Council on an offer of donation of Lands to the Township of Stone Mills.
Motion Number Motion Number 04-405-2015
THAT Council is accepting of the donation of land from the Estate of James and Vera Holmes, formerly of Moscow. FURTHER THAT the transfer of lands shall contain a restrictive covenant to ensure these land are retained for wildlife conservation for perpetuity and
Page 6 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
Further that this estate or the executors thereof are provided with an income tax receipt for this donation in the amount of $2,000. CARRIED
8.2. Treasurer Beaushaw
8.3. C.A.O./Clerk Brooks a. Procedural By-law Amendment
THAT Council forward any areas of interest that they wish to have as proposed amendments to the Procedural By-law for the second meeting of September b. Emergency Management 4.1 Forms - to appoint a Community Emergency Management Coordinator
Motion Number Motion Number 06-405-2015
Motioned By: J. Wise Seconded By: W. Lalande
THAT Council appoint Bryan Brooks the CEMC and Tracy Easterbrook as the Alternate CEMC for the Township of Stone Mills Township. CARRIED
8.4. Public Works Manager Miller
8.5. Acting Fire Chief Thompson
8.6. Chief Building Official Detlor
9. Committee/Board Reports and Minutes
10. Items for Consideration
Page 7 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
1. Cataraqui Trail, Invite to Provide Comment - Review of Composition of the Cataraqui Trail Management Board
Councillor Davison provided the historical background of the compilation of the Management board and the intent as part of the review.
Motion Number Motion Number 07-449-2016
Motioned By: M. Embury Seconded By: K. Richmond
THAT COuncil for the Township of Stone Mills endorse that Stone Mills still maintain the current management board and continue to have a municipal representative. CARRIED
2. Request for Support Resolution for Alternative Energy Project by Greenbug Energy.
Motion Number Motion Number 08-449-2016
Motioned By: J. Wise Seconded By: W. Lalande
THAT WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0.
AND WHEREAS GreenBug Colebrook Dam Limited Partnership (the "Applicant") proposes to construct and operate a small waterpower project (the "Project" on 3187 County Road 6, Yarker, Ontario K0K 3N0 (the "Lands" ) in the Township of Stone Mills under the Province's FIT Program;
AND WHEREAS the Applicant has requested that Council for the
Page 8 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
Corporation of the Township of Stone Mills indicate by resolution Council's support for the construction and operation of the Project on the property.
AND WHEREAS pursuant to the FIT Rules, Version 4.0, Application whose projects receive the formal support of the Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;
NOW THEREFORE BE IT RESOLVED Council of the Corporation of the Township of Stone Mills supports the construction and operation of Project on the Lands.
This Resolutions sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of Municipal approval in relation to the Application or Project or any other purpose. CARRIED
3. Quinte Conservation Level 3 Water advisory
Councillor Wise updated Council on the Low Water Advisory Response Team and the required recovery period that is being forecasted to help reverse the current drought conditions.
Motion Number Motion Number 09-449-2016
THAT Council council receive and file the Level 3 Water advisory from Quinte Conservation;
Further That Staff be directed to post the communications advisory requesting residents reduce the use of water by 50%.
CARRIED
11. Items for Information
12. New Business and Statements for Members -
Page 9 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
Wild Parsnip prevalence in the Township Jim Klaver of the County of Lennox and Addington updated that "the county" are presently inventory listing the heavily covered areas and planning an attack on the noxious weeds.
Councillor Embury updated Council that the Township Station Chiefs and herself will be competing in the August 20, 2016 Firefit Corporate competition
Kevin Richmond brought forth a concern regarding the aggregate resource requirement in the Township of Stone Mills in accordance with County Official Plan and the management of the resource areas.
Reeve Smith updated Council that he had attended the service on behalf of the Township for fallen firefighter Patrick Pidgeon .
Council were invited to attend the Tamworth Penecostal and asked council to attend and possibly speak to the the group in relation to community safety.
World Barefoot championships are coming and Reeve Smith encouraged council to jump behind the event in 2018 (World Championships) by providing whatever means of support required.
Reeve Smith requested Staff reports at the second meeting in September on projects and departmental operations up to date for 2016.
13. Closed Meeting
14. Confirming by-law
1. By-law to confirm the proceedings of the August 8, 2016 Council meeting
Page 10 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM
Motion Number Motion Number 10-449-2016
Motioned By: W. Lalande Seconded By: M. Embury
THAT by-law 2016 -840 being a by-law to confirm the proceedings of the August 8, 2016 Council meeting be read a first, second, third time and passed this 8th day of August 2016. CARRIED
15. Adjournment
1. Motion to Adjourn
Motion Number Motion Number 11-449-2016
Motioned By: J. Wise Seconded By: W. Lalande
THAT the Council meeting of August 8, 2016 be adjourned. CARRIED
Signatures affixed to the original minutes by:
Eric Smith, Reeve
and
Bryan Brooks, C.A.O/Clerk
Page 11 of 218 Agenda
Council of the County of Lennox and Addington
Meeting to be held - Wednesday, July 27, 2016
Council Chamber County Court House 6:30 PM
Call to Order
Adoption of Minutes
Regular Monthly Meeting June 22, 2016 Page 6 - 11
Approval of Agenda
Disclosure of Pecuniary Interest and General Nature Thereof
Warden's Report
Warden's Activities June - July 2016 Page 12
Matters for Consideration
1. John M. Parrott Centre Resident Quality Inspection
July 18, 2016 - staff report re: Ministry of Health Annual Page 13 - 19 Compliance Inspection Report (Director, Long Term Care Services)
2. Capital Construction
a) Review of 2016 County Capital Construction Tender Results
July 19, 2016 - staff report re: Review of 2016 County Page 20 - 26 Capital Construction Tender Results (Manager, Roads and Bridges)
Staff Recommendations Included
Page 12 of 218 Page 2 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016
b) Proposed Additional Work in 2016 Construction Program
Page 27 July 25, 2016 - staff report re: Proposed Additional Work in 2016 Construction Program (Manager, Roads and Bridges
Staff Recommendation Included
3. Advisory Committee Recommendations and Reports
Emergency Services Advisory Committee Page 28 - 31 - report of meeting held June 15, 2016
Economic Development Coalition Page 32 - 33 - report of meeting held June 16, 2016
Accessibility Advisory Committee Page 34 - 37 - report of meeting held June 21, 2016
Technical Advisory Committee - Roads and Bridges Page 38 - 39 - report of meeting held July 13, 2016
4. County Department Activity Reports
July 18, 2016 - staff report re: Administrative Services Activities Page 40 - 42 (Chief Administrative Officer/Clerk)
July 15, 2016 - staff report re: Financial & Physical Services Page 43 - 45 Activities (Director, Financial & Physical Services)
July 14, 2016- staff report re: Social Services Activities (Director, Page 46 - 49 Social Services)
July 15, 2016 - staff report re: Community & Development Services Page 50 - 52 Activities (Director, Community & Development Services)
July 18, 2016 - staff report re: Long Term Care Services Activities Page 53 - 54 (Director, Long-Term Care Services)
July 20, 2016 - staff report re: Emergency Services Activities Page 55 - 57 (Chief, Emergency Services)
Page 13 of 218 Page 3 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016
5. Resolutions
a) Request for Support
May 27, 2016 - correspondence re: Requesting Support Page 58 With Regards to Responding to Medical Calls (Ron Higgins, Township of North Frontenac)
June 20, 2016 - correspondence re: Request for Support Page 59 (Henry Hogg, Township of Addington Highlands)
b) Renewable Energy Contracts
July 12, 2016 - resolution re: Input on the RFP Process Page 60 - 63 for Renewable Energy Contracts (Town of Greater Napanee)
Matters for Information
1. Social Infrastructure Fund Agreement
June 21, 2016 - correspondence re: Social Infrastructure Fund Page 64 - 65 (SIF) Agreement for Social Housing Announcement (Chris Ballard, Ministry of Housing)
2. Limestone District School Board
June 24, 2016 - correspondence re: Community Planning and Page 66 Partnerships Annual Meeting (Debra Rantz, Director of Education, Limestone District School Board)
3. John M. Parrott Centre Funding 2016-17
a) Level-of-Care Funding
June 30, 2016 - correspondence re: Level-of-Care Base Page 67 - 69 Increase Funding 2016-17 (Paul Huras, CEO, South East LHIN)
b) Food and Accommodation Services Funding
July 15, 2016 - correspondence re: Raw Food and Other Page 70 - 72 Accommodation per diem Base Funding Increase 2016- 17 (Paul Huras, CEO, South East LHIN)
4. Ministry of Municipal Affairs
July 4, 2016 - correspondence re: Newly Appointed Minister of Page 73 Municipal Affairs (Bill Mauro, Minister of Municipal Affairs)
Page 14 of 218 Page 4 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016
5. Ontario 150 Grant Programs
July 6, 2016 - correspondence re: Ontario 150 Grant Programs Page 74 (Eleanor McMahon, Minister of Tourism, Culture and Sport)
6. 2016 Land Ambulance Services Grant
July 7, 2016 - correspondence re: 2016 Land Ambulance Services Page 75 Grant (Dr. Eric Hoskins, Minister of Health and Long-Term Care)
7. Highway 401 Interchange Improvements
July 11, 2016 - correspondence re: Notice of Public Information Page 76 - 78 Centre (Fred Leech, Senior Environmental Planner, AECOM)
8. Ontario Municipal Board
July 13, 2016 - correspondence re: Ontario Municipal Board Page 79 - 80 Review (Bill Mauro, Minister of Municipal Affairs)
9. AMO Communications
June 14, 2016 - correspondence re: Government to Consult on Page 81 Expanding Medical Responses through Fire Services
June 16, 2016 - correspondence re: OMERS Sponsors Corporation Page 82 Announces Results of Board Composition By-Law Review
June 17, 2016 - correspondence re: Local Governments Summit: Page 83 - 84 Common Advocacy for Greater Autonomy
June 23, 2016 - correspondence re: Review of Canada Post Page 85
June 27, 2016 - correspondence re: Highlights of the June 2016 Page 86 - 87 Board Meeting
June 29, 2016 - correspondence re: New Federal/Provincial CPP Page 88 Enhancement Agreement To Replace the ORPP
June 30, 2016 - correspondence re: Nominations to the 2016 – Page 89 - 94 2018 AMO Board of Directors
July 6, 2016 - correspondence re: Ontario Asset Management Page 95 - 96 Regulation Consultations – Considerations for Members Taking Part
July 12, 2016 - correspondence re: Infrastructure Canada - Phase 1 Page 97 - 98 Infrastructure Funding Agreements Cross Country Status
Page 15 of 218 Page 5 of 100 July County Council Regular Meeting Meeting to be held - July 27, 2016
10. Information Available Upon Request
Information Available Upon Request - July 2016 Page 99
Other Business
1. Statements by Members
2. Notice of Motion
3. Matters of Urgency
By-Laws
1. Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Page 100 Corporation of the County of Lennox and Addington at its Meeting held on Wednesday, July 27, 2016.
Adjournment
Page 16 of 218 Page 6 of 100
Council of the County of Lennox and Addington
Regular Meeting
Meeting held - Wednesday, June 22, 2016
Council Chamber County Court House 6:30 PM
Call to Order
Warden Hogg called the meeting to order at 6:30 pm.
Present: Councillor Ric Bresee Councillor Gord Schermerhorn Warden Henry Hogg Councillor Eric Smith Councillor Marg Isbester Councillor John Wise Councillor Helen Yanch Councillor Bill Lowry arrived later
Staff Present: Larry Keech, Chief Administrative Officer/Clerk Stephen Fox, Director, Financial & Physical Services Angela Malcolm, Director, Long Term Care Services Stephen Paul, Director, Community & Development Services Steve Roberts, Manager, Roads and Bridges Mark Schjerning, Chief, Emergency Services Jason White, Manager, Information Technology Beth Readman, Executive Assistant
Adoption of Minutes
Moved by Councillor Isbester CC-16-172 Seconded by Councillor Wise CARRIED That the minutes of the Regular Monthly Meeting held May 25, 2016, and the Working Session Meeting held June 8, 2016 be adopted.
Approval of Agenda
Moved by Councillor Schermerhorn CC-16-173 Seconded by Councillor Smith CARRIED That the agenda be approved.
Page 17 of 218 Page 7 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 2 of 6
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Warden's Report
Moved by Councillor Bresee CC-16-174 Seconded by Councillor Yanch CARRIED That the Warden's Report for May - June 2016 be noted and received.
Matters for Consideration
AMO Delegations
Moved by Councillor Bresee CC-16-175 Seconded by Councillor Isbester CARRIED That the June 10, 2016 - staff report re: Delegations at the 2016 AMO Conference (Chief Administrative Officer/Clerk) be noted and received; and further, That the following requests for delegations with Ministers at the 2016 AMO Conference be submitted: i) Minister of Health and Long Term Care re: Funding Support for Ambulance Service Enhancements. ii) Minister of Economic Development and Growth re: Availability of programs provided by Small Business Centres and the need for additional Service Ontario Centres
Strategic Priorities Update
Moved by Councillor Wise CC-16-176 Seconded by Councillor Smith CARRIED That the June 10, 2016 - staff report re: Strategic Priorities Update (Senior Management Team) be noted and received.
Councillor Lowry arrived and took his seat.
Page 18 of 218 Page 8 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 3 of 6
2016 Insurance Renewal
Moved by Councillor Schermerhorn CC-16-177 Seconded by Councillor Bresee CARRIED That the June 14, 2016 - staff report re: Insurance Coverage (Director, Financial & Physical Services) be noted and received; and further, That County Council approve the renewal of the County’s insurance program with Frank Cowan Company Limited for the period from July 1, 2016 to July 1, 2017 at a premium of $413,761, plus applicable taxes.
Ontario Medal for Good Citizenship
Moved by Councillor Schermerhorn CC-16-178 Seconded by Councillor Smith CARRIED That the April 2016 - correspondence re: Nomination for the Ontario Medal for Good Citizenship (Michael Chan, Minster of Citizenship, Immigration and International Trade) be noted and received.
Advisory Committee Recommendations and Reports
Moved by Councillor Bresee CC-16-179 Seconded by Councillor Isbester CARRIED That the Technical Advisory Committee - Roads and Bridges report of meeting held June 15, 2016 be adopted.
County Department Activity Reports
Moved by Councillor Wise CC-16-180 Seconded by Councillor Schermerhorn CARRIED That the following County Department Activity Reports be noted and received.
June 14, 2016 - staff report re: Administrative Services Activities (Chief Administrative Officer/Clerk)
June 13, 2016 - staff report re: Financial & Physical Services Activities (Director, Financial & Physical Services)
June 13, 2016- staff report re: Social Services Activities (Director, Social Services)
June 15, 2016 - staff report re: Community & Development Services Activities (Director, Community & Development Services)
Page 19 of 218 Page 9 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 4 of 6
June 13, 2016 - staff report re: Long Term Care Services Activities (Director, Long-Term Care Services)
June 14, 2016 - staff report re: Emergency Services Activities (Chief, Emergency Services)
Resolutions
Climate Change Action Plan
Moved by Councillor Schermerhorn CC-16-181 Seconded by Councillor Yanch CARRIED That the May 31, 2016 - resolution re: Climate Change Action Plan (Municipality of Chatham-Kent) be endorsed.
Autism Program Changes
Moved by Councillor Schermerhorn CC-16-182 Seconded by Councillor Smith CARRIED That the June 10, 2016 - resolution re: Ontario Autism Program Changes (City of Hamilton) be endorsed.
Matters for Information
Moved by Councillor Schermerhorn CC-16-183 Seconded by Councillor Smith CARRIED That the following Matters for Information be noted and received.
Ministry of Economic Development Meeting
May 20, 2016 - correspondence re: Infrastructure Funding Priorities & OCIF (Marie-Frances Lalonde, Ministry of Economic Development, Employment and Infrastructure)
AMO Communications
May 18, 2016 - correspondence re: AMO Seeking Clarity on Ontario Climate Change Action Plan
May 24, 2016 - correspondence re: Bill 181, The Municipal Elections Modernization Act 3rd Reading
May 31, 2016 - correspondence re: Federal Gas Tax Fund
Page 20 of 218 Page 10 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 5 of 6
June 8, 2016 - correspondence re: Ontario's Climate Change Action Plan
June 9, 2016 - correspondence re: Members' Legislative Update
June 13, 2016 - correspondence re: Provincial Cabinet Shuffle
Conferences and Seminars
2016 AMO/OMSSA Human Services Symposium September 22, 2016, Vaughn, Ontario
Information Available Upon Request
Information Available Upon Request - June 2016
By-Laws
Official Plan Administration
A By-law to Impose Planning Application Fees was introduced.
On motion, the by-law was given three readings, numbered 3348/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed.
A By-law to require Consultation with the County of Lennox and Addington prior to Submission of Planning Applications was introduced.
On motion, the by-law was given three readings, numbered 3349/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed.
Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its Meeting held on Wednesday, June 22, 2016 was introduced.
On motion, the by-law was given three readings, numbered 3350/16, signed by the Warden and Chief Administrative Officer/Clerk, sealed and finally passed.
Page 21 of 218 Page 11 of 100 County Council Regular Meeting Meeting held - June 22, 2016 Page 6 of 6
Adjournment
Moved by Councillor Bresee CC-16-184 Seconded by Councillor Wise CARRIED That this meeting of County Council be adjourned at 6:52 p.m.
Henry Hogg - Warden Larry Keech - Chief Administrative Officer/Clerk
Page 22 of 218 Page 12 of 100
Report to County Council
From: Warden Henry Hogg
Re: Activities: June to July, 2016
Date: July 19, 2016
My activities over the past months included:
June 22 - Chaired the Regular Monthly Meeting of County Council
June 27 - Attended the Tour of the Picton Terminals Facility with representatives of the EOWC and a number of MPs
June 27 - Attended the EOWC Wardens Meeting hosted by the County of Northumberland in Cobourg
July 6 - Attended at the County Office
All of which is respectfully submitted,
Warden Henry Hogg
Page 23 of 218 Page 13 of 100
Staff Report to County Council
From: Angela Malcolm, Director, Long Term Care Services
Re: Ministry of Health Annual Compliance Inspection Report
Date: July 18 2016
Our annual Resident Quality Inspection (RQI) with the Ministry of Health and Long Term Care was held May 17 to May 27 2016, as previously reported in the June Activity Report.
Attached you will find the public report of our inspection which was just recently received. This public report has been posted at our front entrance information board as well as providing a copy to our Family and Resident Council.
We are currently undergoing improvement strategies to address both the written notice and voluntary plan of correction we received during the inspection.
Approved for Submission
Page 24 of 218 Ministry of HealthPage and 14 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée
Long-Term Care Homes Division Ottawa Service Area Office Bureau régional de services d’Ottawa Long-Term Care Inspections Branch 347 Preston St Suite 420 347 rue Preston bureau 420 OTTAWA ON K1S 3J4 OTTAWA ON K1S 3J4 Division des foyers de soins de Telephone: (613) 569-5602 Téléphone: (613) 569-5602 longue durée Facsimile: (613) 569-9670 Télécopieur: (613) 569-9670 Inspection de sions de longue durée Public Copy/Copie du public
Report Date(s) / Inspection No / Log # / Type of Inspection / Date(s) du apport No de l’inspection Registre no Genre d’inspection May 30, 2016 2016_236622_0014 013499-16 Resident Quality Inspection
Licensee/Titulaire de permis County of Lennox and Addington 97 Thomas Street East NAPANEE ON K7R 4B9
Long-Term Care Home/Foyer de soins de longue durée THE JOHN M. PARROTT CENTRE 309 BRIDGE STREET WEST NAPANEE ON K7R 2G4
Name of Inspector(s)/Nom de l’inspecteur ou des inspecteurs HEATH HEFFERNAN (622), AMBER MOASE (541), JESSICA PATTISON (197), WENDY BROWN (602) Inspection Summary/Résumé de l’inspection
Page 1 of/de 6
Page 25 of 218 Ministry of HealthPage and 15 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée
The purpose of this inspection was to conduct a Resident Quality Inspection inspection.
This inspection was conducted on the following date(s): May 17 - 20, 24 - 27, 2016
During the course of the Resident Quality Inspection log # 013499-16, the following Critical Incident intakes were inspected; log# 024056-15 - staff to resident neglect log #015816-16 - alleged staff to resident abuse log #09509-16 resident to resident abuse - responsive behaviours.
During the course of the inspection, the inspector(s) spoke with the Administrator, the Director of Nursing (DON), the Registered Dietitian (RD), the Activation Coordinator, RAI Coordinator, Food Services Supervisor (FSS), Registered Nurses (RN), Registered Practical Nurses (RPN), Personal Support Workers (PSW), Environmental Services Worker (ESW), Family members, and residents. The inspectors conducted a tour of the home, made dining room and resident care observations, observed medication administration and practices, reviewed resident health care records, observed and reviewed infection control practices, and restraint practices, reviewed resident and family council minutes, applicable home policies, the home's staffing schedules for the nursing department
The following Inspection Protocols were used during this inspection: Continence Care and Bowel Management Dining Observation Falls Prevention Family Council Hospitalization and Change in Condition Infection Prevention and Control Medication Minimizing of Restraining Nutrition and Hydration Pain Prevention of Abuse, Neglect and Retaliation Residents' Council Responsive Behaviours Skin and Wound Care Sufficient Staffing
Page 2 of/de 6
Page 26 of 218 Ministry of HealthPage and 16 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée
During the course of this inspection, Non-Compliances were issued. 1 WN(s) 1 VPC(s) 0 CO(s) 0 DR(s) 0 WAO(s)
NON-COMPLIANCE / NON - RESPECT DES EXIGENCES Legend Legendé
WN – Written Notification WN – Avis écrit VPC – Voluntary Plan of Correction VPC – Plan de redressement volontaire DR – Director Referral DR – Aiguillage au directeur CO – Compliance Order CO – Ordre de conformité WAO – Work and Activity Order WAO – Ordres : travaux et activités
Non-compliance with requirements under Le non-respect des exigences de la Loi de the Long-Term Care Homes Act, 2007 2007 sur les foyers de soins de longue (LTCHA) was found. (a requirement under durée (LFSLD) a été constaté. (une the LTCHA includes the requirements exigence de la loi comprend les exigences contained in the items listed in the definition qui font partie des éléments énumérés dans of "requirement under this Act" in la définition de « exigence prévue par la subsection 2(1) of the LTCHA). présente loi », au paragraphe 2(1) de la LFSLD.
The following constitutes written notification Ce qui suit constitue un avis écrit de non- of non-compliance under paragraph 1 of respect aux termes du paragraphe 1 de section 152 of the LTCHA. l’article 152 de la LFSLD.
Page 3 of/de 6
Page 27 of 218 Ministry of HealthPage and 17 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée
WN #1: The Licensee has failed to comply with O.Reg 79/10, s. 73. Dining and snack service Specifically failed to comply with the following: s. 73. (1) Every licensee of a long-term care home shall ensure that the home has a dining and snack service that includes, at a minimum, the following elements: 8. Course by course service of meals for each resident, unless otherwise indicated by the resident or by the resident’s assessed needs. O. Reg. 79/10, s. 73 (1). s. 73. (2) The licensee shall ensure that, (b) no resident who requires assistance with eating or drinking is served a meal until someone is available to provide the assistance required by the resident. O. Reg. 79/10, s. 73 (2).
Findings/Faits saillants :
1. The licensee has failed to comply with O. Reg. 79/10, s. 73(1)8 in that residents were not served their meal course by course.
On a specified date during a meal observation, the following was observed:
- Residents #051 and 052 were served their main entree while they were still eating their soup. - Resident #050 was observed with his/her main entree to the side of his/her place setting while he/she was still eating their soup.
During a second meal observation on a specified date, the following was observed:
- Resident #021 was observed to have just started eating his/her soup and his/her main entree was observed off to the side of their place setting. - Resident #053 was observed eating his/her soup while the main entree was placed beside them.
The plans of care for the residents noted above were reviewed and there is no indication that they should not be getting their meals served course by course.
An interview was conducted with the Dietary Supervisor who indicated that the current
Page 4 of/de 6
Page 28 of 218 Ministry of HealthPage and 18 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée process is for staff to serve each resident course by course. They further indicated that an exception is being made with desserts, as residents have stated they would like dessert served to everyone as soon as all main entrees have been delivered. [s. 73. (1) 8.]
2. The licensee failed to ensure that residents who require assistance with eating or drinking are only served a meal when someone is available to provide assistance.
On a specified date, a dining observation was conducted during a specified meal service.
Resident #045 was served his/her entrée but there was no staff person present to provide assistance. The entrée remained in front of the resident for several minutes after the meal was served.
Resident #045’s plan of care identified the resident required assistance at meals.
Resident #046 was observed with his/her entree in front of him/her. There was no staff sitting with resident #046 when they were served the entrée.
Resident #046’s plan of care indicated he/she required assistance at meals.
Resident #047 was observed eating soup while the entrée was left beside him/her. Resident #047 appeared unable to eat independently.
Staff approached Resident #047 on three separate occasions, no assistance was provided.
Resident #047’s current plan of care indicated he/she required assistance at meals.
Resident #016 was served his/her entrée, due to interruptions, resident #016 was not provided assistance with his/her entree until 10 minutes after the entrée had been served.
Resident #016’s plan of care stated the resident required assistance at meals.
The home failed to ensure that residents #016, #045, #046 and #047 who require assistance with eating or drinking were only served a meal when someone was available to provide assistance. [s. 73. (2) (b)]
Page 5 of/de 6
Page 29 of 218 Ministry of HealthPage and 19 of 100 Ministère de la Santé et des Long-Term Care Soins de longue durée
Inspection Report under Rapport d’inspection sous la the Long-Term Care Loi de 2007 sur les foyers de Homes Act, 2007 soins de longue durée
Additional Required Actions:
VPC - pursuant to the Long-Term Care Homes Act, 2007, S.O. 2007, c.8, s.152(2) the licensee is hereby requested to prepare a written plan of correction for achieving compliance to ensure that residents who require assistance with eating or drinking are only served a meal when someone is available to provide assistance., to be implemented voluntarily.
Issued on this 30th day of May, 2016
Signature of Inspector(s)/Signature de l’inspecteur ou des inspecteurs
Original report signed by the inspector.
Page 6 of/de 6
Page 30 of 218 Page 20 of 100
Staff Report to County Council
From: Chris Wagar, Manager, Roads and Bridges
Re: Review of 2016 County Capital Construction Tender Results
Date: July 19, 2016
DISCUSSION
2016 Capital Construction Tender Results The County has recently issued and closed tenders for the following 2016 capital construction projects: i. Tender No. 2016-10, Tamworth and Camden East Bridges ii. Tender No. 2016-11, Bundled Bridge Repair
Following is a summary and discussion of each tender's results.
i. Tender No. 2016-10, Tamworth and Camden East Bridges The 2016 Roads and Bridges capital budget includes a total allocation of $120,000 for this project. The construction allocation is $105,000 and the balance is for engineering and contract administration.
The Tamworth bridge is located on County Road 4 (Ottawa Street) between Wheeler Street and Concession Street in the Village of Tamworth. The major items of work include concrete patching/injection and reinforcing to prevent scouring of the abutments.
The Camden East bridge is located on County Road 4 between Riverview Drive and Old Mill Street. The major items of work include concrete patch repair of the exposed deck surface and abutment walls.
A tender for this project was prepared by the consulting firm of Ainley Graham and Associates Ltd. (Ainley) and was publicly advertised for closing at 2:00 pm local time on July 15, 2016. The tender advertisement was posted on the Biddingo and County websites and distributed to area construction associations.
Discussion At 2:00 pm local time on July 15, 2016, Ainley and County staff met to publicly open the tenders received. Five bidder's representatives were also present.
Page 31 of 218 Page 21 of 100
Following is a summary of the tender results:
Bidder Total Tender Amount (excluding HST) All Services Inc. $108,500.00 Cruickshank Construction Inc. $109,874.12 Clearwater Structures Inc. $126,202.00 Baltimore Development Services $142,999.00 National Structures Inc. $153,657.09 H.R. Doornekamp Construction Ltd. $167,777.80 Louis Bray Construction Ltd. $194,000.00
The following sustainability performance indicators are addressed in this project: system adequacy improvement implementation of pro-active preservation management measures improvement to transportation network travel and operations reduction of material haulage and disposal and GHG emissions use of recycled materials increased reduction of environmental and hazardous effects of adverse weather and deficient roadside conditions
The consultant has reviewed the submitted tender bids and advised they are correct and complete. They recommend the acceptance of the low bid of All Services Inc. at their tender price of $108,500.00 excluding HST.
A copy of the consultant's report is attached and County staff agree with its award recommendation.
After adjusting for the portion of the HST that is not recoverable by the County, the tender price for the recommended bid is approximately $5,410 above the $105,000 construction budget allocation.
This shortfall can be addressed by the surplus from Tender No. 2016-11 or other 2016 capital projects with surplus budget.
ii. Tender No. 2016-11, 2016 Bundled Bridge Repair The 2016 Roads and Bridges capital budget includes a total allocation of $162,000 for this project.
The project consists of eight bridges at various locations on County roads. The repair works include; repair of expansion joints, repair concrete delamination & spalling areas, repair of curb & sidewalk, refilling gabions, and repairing handrail. The tender was prepared by AECOM Canada Inc. (AECOM) and publicly advertised for closing at 1:00 pm local time on July 15, 2016. The tender
Page 32 of 218 Page 22 of 100
advertisement was posted on the Biddingo and County websites and distributed to area construction associations.
Discussion At 1:00 pm local time on July 15, 2016, AECOM and County staff met to publicly open the tenders received. Five bidder's representatives were also present.
Following is a summary of the tender results:
Bidder Total Tender Amount (excluding HST) Cruickshank Construction Ltd. $143,558.20 All Services Inc. $189,500.00 H.R. Doornekamp Construction Ltd. $211,046.25 National Structures Inc. $215,919.80 Baltimore Development Services $267,898.00 Clearwater Structures Inc. $340,855.00
The following sustainability performance indicators are addressed in this project: system adequacy improvement implementation of pro-active preservation management measures improvement to transportation network travel and operations reduction of material haulage and disposal and GHG emissions use of recycled materials increased reduction of environmental and hazardous effects of adverse weather and deficient roadside conditions
The consultant has reviewed the submitted tender bids and advised they are correct and complete. They recommend the acceptance of the low bid of Cruickshank Construction Ltd. at their tender price of $143,558.20 excluding HST.
A copy of the consultant's report is attached and County staff agree with its award recommendation.
After adjusting for the portion of the HST that is not recoverable by the County, the tender price for the recommended bid is approximately $15,915 below the $162,000 budget allocation.
This surplus can be allocated to address the shortfall in the Camden East and Tamworth Bridges project, other 2016 capital project budget shortfalls, or transferred to capital reserves as required.
Page 33 of 218 Page 23 of 100
Recommendation No. 1: That Tender No. 2016-10 for the Tamworth and Camden East Bridges Rehabilitation be awarded to All Services Inc. in the amount of $108,500.00 excluding HST.
Recommendation No. 2: That Tender No. 2016-11 for 2016 Bundled Bridge Repairs be awarded to Cruickshank Construction Ltd. in the amount of $143,558.20 excluding HST.
Approved for Submission
Page 34 of 218 Page 24 of 100
Ainley Graham & Associates Limited 1-50 Grant Timmins Drive, Kingston, Ontario K7M 8N2 Tel: (343) 266-0002 • Fax: (343) 266-0028 E-mail: [email protected]
July 18, 2016 File No. 14851-1 County of Lennox and Addington County Court House, Lower Level 97 Thomas Street East Napanee, ON K7R 4B9
Attn: Mr. Chris Wager, Manager, Roads and Bridges
Ref: Camden East and Tamworth Bridge- Minor Rehabilitation Contract No. 2016-10 County of Lennox and Addington
Dear Mr. Wager:
Tender bids were received from seven (7) contractors for the above-noted project. The bids were opened at the County of Lennox and Addington office on Friday, June 15, 2016 at 2:00 pm. The County of Lennox and Addington provided the bids to Ainley Graham& Associates Limited for review. A list of these seven bids is provided in the table below. All tender amounts are inclusive of HST.
Total Tendered Amount Bidder (incl. HST) All Services Incorporated $122,605.00 Cruickshank Construction Ltd. $124,157.76 Clearwater Structures Inc. $142,608.26 Baltimore Development and Services Limited $161,588.87 National Structures 2011 Inc. $173,632.51 HR Doornekamp Construction Ltd. $189,588.91 Louis W. Bray Construction Limited $219,220.00
Ainley Graham & Associates Limited has examined the fore-going seven submissions and found the tenders to be complete and in compliance with the general tendering requirements.
The unit prices of the lowest three tender bids have been analyzed and there is no evidence of unbalancing in any of these bids.
Creating Quality Solutions Together
Page 35 of 218 Page 25 of 100
Based on the analysis and discussion above, the tender received from All Services Incorporated meets the requirements of the tender call. The contract is open for acceptance for a period of sixty (60) days after the tender closing date of July 15, 2016. The contract is scheduled for construction commencing within seven (7) calendar days of the commencement date issued by the County with completion of the Contract in its entirety by October 31, 2016.
A random reference check for this company has been conducted through contacting Municipality of Clarington. The Municipality of Clarington acknowledges the quality of the work done by All Services Incorporated and is happy to recommend this company for any projects similar in nature. Based on the above, Ainley Graham & Associates Limited knows of no reason why the County, acting in its sole discretion, may not award the unit price Contract No. 2016-10 to the lowest bidder, All Services Incorporated, in the amount of 122,605.00 (including HST).
It is recommended that the bid bonds of “All Services Incorporated” and “Cruickshank Construction Ltd.” (the first and second low bids) be held by the County until such time as the contract is executed.
Please advise should there be additional information required to supplement the above report. Please do not hesitate to contact the undersigned if you have any questions in the above regards.
Yours very truly,
Ramin Rameshni, PhD, P.Eng Senior Structure Engineer Ainley Graham & Associates Limited Tel: (343) 266-0002 ext. 207 Fax: (343) 266-0028 Cell: (647) 236-4791 [email protected]
- 2 - Ainley Group
Page 36 of 218 Page 26 of 100
AECOM 654 Norris Court 613 389 3703 tel Kingston, ON, Canada K7P 2R9 613 389 6729 fax www.aecom.com
July 15th, 2016 Project Number: 60492579-05
Mr. Chris Wagar Manager Roads and Bridges County of Lennox and Addington 97 Thomas Street East, Postal Bag 1000 Napanee, ON K7R 3S9
Dear Mr. Wagar:
Re: Lennox and Addington, Contract 2016-11 AECOM Project No. 60492579-05
Quotations for Contract 2016-11, Bundled Bridge Repair were received until 1:00 pm Friday July 15th, 2016 and opened immediately thereafter. Six (6) Quotations were received, and three lowest are as follows:
Contract 2016-11 Bidder Tender Price (including HST) H.R. Doornekamp Construction $238,482.26
All Services Ltd. $214,135.00
Cruickshank Construction Ltd. $162,220.77
Tender Prices shown represent tender amounts shown on Page 10 of the Form of Tender. No errors or informalities were found during a review of the tenders.
AECOM knows of no reason why a contract in the amount of $162,220.77 including HST should not be awarded to Cruickshank Construction Ltd. for Contract 2016-11.
Sincerely,
Dan Baxter, C. Tech [email protected] AECOM Canada Ltd.
2016-07-15-Chriswagar - 2016-11 Recommendation
Page 37 of 218 Page 27 of 100
Staff Report to County Council
From: Chris Wagar, Manager, Roads and Bridges
Re: Proposed Additional Work in 2016 Construction Program
Date: July 25, 2016
Background: At its June 8, 2016 Regular Session meeting, County Council approved additional works on County Road 22 from Townline Road easterly into Loyalist Township. The extension was to be funded from the budget surplus on the 2016 hot mix paving tender. The recommended option by the project manager, G.D. Jewell Engineering Inc. (GDJ) extended the work 1.5km easterly beyond Townline Road at an estimated cost of $750,000 plus HST.
Discussion: Unfortunately the hot mix paving contractor, Cruickshank Construction Inc., is unable to complete the additional works on County Road 22 at the contracted prices due to timing issues.
To capitalize on the attractive pricing in 2016, staff recommends that additional work on County Road 9 be completed as part of the Surface Treatment program.
The proposed section on County Road 9 was originally planned for the 2016 year but was deferred due to budget constraints. This section would start 0.5km east of Abrams Road and extend easterly for 1.0km and has similar needs and conditions compared to the current section of County Road 9 being completed by Greenwood Paving Inc. This work would include drainage improvements, base stabilization, profile restoration, and a new driving surface. Including a contingency, this work is estimated at $200,000.
Recommendation: That the rehabilitation of County Road 9 included in the County’s 2016 Surface Treatment contract with Greenwood Paving Inc. be extended to include the section 0.5km east of Abrams Road and extending easterly for 1.0km at an approximate cost of $200,000; and further, That this extra work be funded from the estimated budget surplus from 2016 County capital projects.
Approved for Submission
Page 38 of 218 Page 28 of 100
Report of the June 15, 2016 Meeting of the County of Lennox and Addington - Emergency Services Advisory Committee
A meeting was held at the Northbrook Fire Hall at 11905 Highway #41 and convened at 1:35 p.m.
PRESENT:
Mark Schjerning, County of Lennox and Addington Larry Keech, County of Lennox and Addington Casey Cuddy, Fire Chief, Township of Addington Highlands Vicki Hallam, Town of Greater Napanee Acting S/Sgt. Scott Underhill, Napanee OPP James Feeney, Deputy Fire Chief, Loyalist Township S/Sgt. Scott Semple, Napanee OPP Nancy Manion, L&A County General Hospital Adrienne Hansen-Taugher, KFL&A Public Health (via telephone)
GUESTS:
Sgt. Brad Milburn, ERT, Napanee OPP Jason White, County of L&A, Information Technology Services Nathan Bruce, County of L&A Information Technology Services
WELCOME
L. Keech chaired the meeting and welcomed everyone. Members of the committee and guests were invited to introduce themselves. L. Keech also thanked C. Cuddy for hosting the meeting.
The agenda for this meeting was approved without comments or additions. The report of the March 30, 2016 meeting was approved without questions or comments.
DELEGATIONS/PRESENTATIONS
Searching for Missing Person in Wooded Areas
S/Sgt. S. Semple introduced Sgt. Brad Milburn who is the Team Leader of the Emergency Response Team. Sgt. Milburn provided an informative and interesting presentation. He advised there are 46 team members in this area with 4 being at the Napanee detachment. The team provides canine backup, VIP protection as well as prison escorts. The team has the use of air resources as well. There are trained volunteers but they usually can’t commit to too much time as they usually have full time jobs. There is a team from Odessa that are trained to do high angle searches. There is
Page 39 of 218 Page 29 of 100 - 2 - Emergency Services Advisory Committee Meeting June 15, 2016
also a special unit in Bolton that are trained in cave rescue or rescues from collapsed buildings.
He emphasized the need to call immediately to report a missing person. The sooner the search can be started, the better the outcome. He indicated that there is always an investigative part to each search, interviewing family and friends, their habits, anything that might be helpful to the team. With cell phones and GPS, it is easier to locate people and he stressed the importance of staying in one spot. He also stressed the importance of making children aware that they should stay in one spot and when they are called, the children should respond.
Sgt. Milburn advised he would be attending some Provincial Parks to train the park staff on advising visitors to take food and water if going on trails and advise park staff where they are going and how long they expect to be.
He indicated that to date for 2016 there have been 20 missing person calls.
L. Keech thanked Sgt. Milburn for his presentation.
Civic Addressing & Signage
J. White, Manager Information Technology Services for the County of Lennox and Addington provided a power point presentation regarding signage and the problems encountered in his department with civic addressing and road names. Since municipal amalgamation, there are duplicate road names and numbers can make it difficult for emergency response.
The committee recommended that this report be presented to County Council at an appropriate time.
C. Cuddy thanked Nathan and Jason for the changes that have been made in the past two years.
MATTERS FOR CONSIDERATION
Emergency Operations Centre Management & Emergency Site Management Course
V. Hallam reported that she and K. Donaldson attended the EOC and ESMC course that was held at Mohawk College and advised it was an informative and worthwhile course. The college is only offering the course remotely and she noted it would be advantageous for anyone to take. The course is now 3 days and the cost is $850.00 per person.
Page 40 of 218 Page 30 of 100 - 3 - Emergency Services Advisory Committee Meeting June 15, 2016
REPORTS FROM MEMBERS
County of Lennox and Addington
M. Schjerning reported that Loyalist Base will be going to 24/7 commencing June 29th. He noted that he is continuing to work on the County’s Continuity Plan.
Lennox and Addington County General Hospital
N. Manion advised the hospital had a confused patient who wandered off and they called police and she inquired of S. Semple if calling them was the correct course of action. He acknowledged it was the correct thing to do.
Napanee Detachment of the OPP
S/Sgt. S. Semple advised they are status quo right now. He noted that perhaps EMS and Fire should share their plans and work collectively on the contingency policies. He advised that the John M. Parrott Centre would like to organize an exercise on missing persons.
Loyalist Township
J. Feeney advised they just finished training for the Emergency Control Group and will be conducting an exercise this fall with Brian Wheeler.
Town of Greater Napanee
V. Hallam reported that the committee met last week to review the bylaws and critical infrastructure. She is presently updating contacts and telephone numbers.
Township of Stone Mills
No one was in attendance to provide a report.
Township of Addington Highlands
C. Cuddy indicated they will be conducting a training exercise in the fall.
Page 41 of 218 Page 31 of 100 - 4 - Emergency Services Advisory Committee Meeting June 15, 2016
KFL&A Public Health
M. Schjerning reported on behalf of A. Hansen-Taugher that the Health Unit is involved in the resettlement of refugees and getting their immunization up to date. She is remaining the liaison with the committee.
OFMEM
L. Harvey was deployed in Toronto and unable to attend.
NEXT MEETING
Wednesday, October 19, 2016, at 1:30 p.m. at the Lennox and Addington County General Hospital in the Airhart Conference Room.
ADJOURNMENT
Following the adjournment we were provided with a tour of the new facility.
Page 42 of 218 Page 32 of 100
LENNOX AND ADDINGTON COUNTY ECONOMIC DEVELOPMENT COALITION
Meeting held - Thursday, June 16, 2016
Committee Room, County Court House 7:00 PM
Call to Order
Councillor Bresee called the meeting to order at 7:00 p.m.
Present: Warden Henry Hogg Ken Hook Councillor Ric Bresee Rob Jordan Councillor John Wise Christopher Lucas Linda Bongard Cynthia Surette Andrea Cross Steve Collings
Staff Present: Stephen Paul, Director, Community and Development Services Rob Plumley, Community Development Officer Tracey Snow, Business Development Officer
Regrets: Aline Lamere
Adoption of Minutes
Moved by Councillor Wise EDC-16-17 Seconded by Linda Bongard CARRIED That the minutes of the April 14, 2016 meeting of the Lennox and Addington Economic Development Coalition be approved.
Approval of Agenda
Moved by Warden Hogg EDC-16-18 Seconded by Andrea Cross CARRIED That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Page 43 of 218 Page 33 of 100 Economic Development Coalition Meeting held - June 16, 2016 Page 2 of 2
Matters for Consideration
On the Go Toronto Marketing Campaign
Moved by Andrea Cross EDC-16-19 Seconded by Ken Hook CARRIED That the June 6, 2016 - staff report re: On the Go Toronto Marketing Campaign (Director, Community & Development Services) be noted and received.
Small Business Enterprise Centre
Moved by Cynthia Surette EDC-16-20 Seconded by Chris Lucas CARRIED That the June 6, 2016 - staff report re: Small Business Enterprise Centre (Director, Community & Development Services) be noted and received; and further That the Economic Development Coalition supports an additional Service Ontario location in the more populated area of Lennox & Addington County.
Small Business Taxation
Moved by Councillor Wise EDC-16-21 Seconded by Andrea Cross CARRIED That the June 6, 2016 - staff report re: Small Business Taxation (Director, Community & Development Services) be noted and received.
Activity Report
Moved by Chris Lucas EDC-16-22 Seconded by Steve Collings CARRIED That the June 6, 2016 - staff report re: Activity Report (Director, Community & Development Services) be noted and received.
Adjournment
Moved by Ken Hook EDC-16-23 Seconded by Linda Bongard CARRIED That there being no further business this meeting of the Economic Development Coalition be adjourned at 8:03 p.m.
Councillor Ric Bresee, Chairperson Stephen Paul, Director, Community and Development Services
Page 44 of 218 Page 34 of 100
County of Lennox and Addington Joint Accessibility Advisory Committee
Meeting held - Tuesday, June 21, 2016
Town of Greater Napanee Community Facility, Roblin, Ontario 1:00 p.m..
Present: Councillor Bill Lowry Marlene Rosenblath Ken Ackerman Brian Shenton Kelly McCaugherty
Staff Present: Vicki Hallam, Town of Greater Napanee Tracey McKenzie, County of Lennox and Addington Patricia Grey, Township of Addington Highlands Paul Snider, Loyalist Township Patti Scott, Lennox and Addington County General Hospital Jim Klaver, County of Lennox and Addington Roads Department Andrée Ferris, Loyalist Township Recreation Department
Call to Order
Councillor Lowry called the meeting to order at 1:05 p.m.
Adoption of Minutes
Moved by Brian Shenton CARRIED Seconded by Ken Ackerman That the minutes of the January 19, 2016 Joint Accessibility Advisory Committee meeting be adopted.
Approval of Agenda
Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the nature thereof was declared.
Page 45 of 218 Page 35 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016
Presentations
Parkinson Society of Canada
Palmier Stevenson-Young of the Parkinson Society of Canada (Kingston Chapter) made a presentation regarding Parkinson’s Disease and programs and advocacy services provided by the Society.
Moved by Kelly McCaugherty CARRIED Seconded by Marlene Rosenblath That the presentation regarding the Parkinson Society be noted and received.
Accessible Pedestrian Signals
Jim Klaver, Operations and Development Technologist with the County’s Roads and Bridges department updated the committee on installations of Accessible Pedestrian Signals (APS). The first APS will be installed at the corner of Bridge and Centre Street later this year, as part of the Bridge Street reconstruction project. He also provided the results of the engineering evaluation which was undertaken to investigate the duration of the pedestrian walk signals at the corner of Centre Street and Dundas Street in Greater Napanee. It was found that the pedestrian walk signal provides more time to cross than the industry standard.
Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the presentation regarding :Accessible Pedestrian Signals and the results of the engineering evaluation be noted and received.
Playground Equipment – Loyalist Township
Andrée Ferris, Director of Recreation Services for Loyalist Township introduced Tara Galpin of Scott Wentworth Landscape Designs. Tara presented the draft design of Babcock Mill Natural Playground in Odessa and outlined accessibility features which will be included.
Moved by Kelly McCaugherty CARRIED Seconded by Brian Shenton That the presentation regarding the draft design of the Babcock Mill Natural Playground be noted and received.
Page 46 of 218 Page 36 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016
Matters for Consideration/Discussion
Motion to Reconsider
Moved by Ken Ackerman CARRIED Seconded by Kelly McCaugherty That the results of the Joint Accessibility Advisory Committee Survey which were presented to the Committee on January 19, 2016 be reconsidered at the Committee’s next meeting.
Accessible Festivals and Events
Moved by Ken Ackerman CARRIED Seconded by Kelly McCaugherty That the Guide to Accessible Festivals and Outdoor Events (Access ON) be noted and received.
Accessibility Song
Moved by Kelly McCaugherty CARRIED Seconded by Ken Ackerman That Brian Shenton investigate the possibility of obtaining a copyright on the song entitled “It’s the Way to Go Accessibility”.
Matters for Information
Moved by Ken Ackerman CARRIED Seconded by Brian Shenton That the following Matter for Information be noted and received:
Accessible Customer Service Standard
June 2016 - correspondence re: Changes to the Accessible Customer Service Standard (Access ON)
Other Business
Brian Shenton questioned whether Conservation Authorities are keeping up with Accessibility Standards. Conservation Authorities are included in the AODA legislation, specifically under Design of Public Spaces. Accessibility improvements would be necessary when trails are redeveloped or new trails are designed.
Page 47 of 218 Page 37 of 100 Joint Accessibility Advisory Committee Meeting held – June 21, 2016
Brian Shenton congratulated Vicki Hallam and the Town of Greater Napanee for including Accessibility Highlights in the recently published Community Services Guide.
Next Meeting
The next meeting of the County of Lennox and Addington Joint Accessibility Advisory Committee will take place on Tuesday, October 18th, 2016.
Adjournment
Moved by Brian Shenton CARRIED Seconded by Kelly McCaugherty That this meeting of the Joint Accessibility Advisory Committee be adjourned at 3:05 p.m.
Page 48 of 218 Page 38 of 100
Report of the Technical Advisory Committee – County Roads and Bridges July 13, 2016
Present:
Chris Wagar Manager, Roads & Bridges, County of Lennox & Addington Angela Montgomery Administrative Assistant, County of Lennox & Addington Jason White Manager, Information Technology, County of Lennox & Addington Nathan Bruce GIS Analyst, County of Lennox & Addington Ron Vankoughnet Public Works Supervisor, Town of Greater Napanee Dave Nicholson IT Clerk, Town of Greater Napanee Dave MacPherson Manager of Public Works, Loyalist Township Royce Rosenblath Supervisor, Roads/Bridges, Township of Addington Highlands Tanya Rosenblath Administrative Assistant, Township of Addington Highlands Jeff Thompson Public Works Supervisor, Township of Stone Mills Jay VanRossum President & CEO, Trackmatics Inc. Dave Burry Director of Sales, SkyHawk Telematics VIA CONFERENCE CALL
Items Discussed
Discussion with Trackmatics and SkyHawk Telematics
Jay VanRossum, Trackmatics and Dave Burry, SkyHawk Telematics reviewed the status of services
SkyHawk has a signed a contract with Trackmatics to be their service provider
Trackmatics proposes to continue with the original RFP's terms, warranty and pricing (including AVL monthly monitoring fee per vehicle)
All equipment kits will be assembled specifically for each unit by SkyHawk and sent to Trackmatics
Trackmatics will review all equipment currently in place and ensure all is operational, replacing faulty equipment
Equipment review/replacement will be completed by Trackmatics prior to training
Training should be completed by the end of September 2016 including material cost entry and overall cost reporting
Page 49 of 218 Page 39 of 100
Trackmatics confirmed that they would honor the pricing submitted by Champion and therefore a new RFP is not required
A new contract, dated August 1, 2016 will be signed with Trackmatics
Proof of liability insurance, WSIB, performance bond will have to be submitted by Trackmatics
It was noted that with the exception of #2 all of Addington Highlands' pressure sensors have been completed
Trackmatics will be at the September 21, 2016 District 8 meeting
Trackmatics technician and programmer would like to meet with the members listed above on September 19, 20, 22 or 23
Trackmatics will contact Angela to coordinate
Trackmatics has new products, such as cameras, that could be available this winter for a pilot program
Champion Equipment Invoices Champion Equipment will discontinue service as of August 15, 2016
Chris Wagar will determine if the termination date can be changed to August 1, 2016
Logins and site logistics will stay the same - members should change passwords in August for security reasons
Members would like to be invoiced for their share of Champion Equipment invoices after the final billing – invoices will be sent late August
Navigo historical data retrieval options SkyHawk would like a sample of the historical data to determine if they can integrate the data
Jason White will get a sample and contact SkyHawk (Andrew Craig, IT) as well as the Navigo representative for options
Next Meeting Tuesday, August 9, 2016 at 12:30 pm (lunch will be provided), Angela will email an agenda to members the week prior to the meeting
Page 50 of 218 Page 40 of 100
Staff Report to County Council
From: Larry Keech Chief Administrative Officer/Clerk
Re: Administrative Services Activities
Date: July 18, 2016
Information Technology IT Staff recently completed a full day of training with a subject matter expert from Diamond with the goal of enhancing our in-house skills related to the ongoing support and maintenance of the County’s financial system. A second day is planned to focus more specifically on reviewing the security set-up of this system and implementing new features.
New environmental monitoring equipment has been installed in four of the County’s main server rooms. Maintaining optimal levels of temperature and humidity in these rooms can help reduce equipment failure probability. Automated alerts and historical reporting is now available reducing man hours required for the previous manual monitoring.
Information and Privacy Commissioner The Information and Privacy Commissioner of Ontario (IPC) recently released their 2015 Annual Report – Focus Ontario: A Year of Outreach, Engagement and Collaboration. The report contains a comprehensive review of the year in access and privacy issues, and detailed statistics about freedom of information requests, compliance rates, appeals and privacy complaints.
In the report, Commissioner Brian Beamish has made four significant recommendations to modernize access and privacy legislation. He is asking the government to conduct a comprehensive review of the province’s access and privacy laws to ensure Ontarians’ rights are better protected. A public review and update of the acts will ensure greater transparency and accountability of government institutions, meet the growing expectations of the public and ensure that Ontarians benefit from the same access and privacy rights as other Canadians.
It has been almost thirty years since the Freedom of Information and Protection of Privacy Act (FIPPA) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) became law. Since that time, public expectations, technologies and the ways government does business have changed. In other provinces, access and privacy laws have been strengthened to meet the challenges of these changes.
Page 51 of 218 Page 41 of 100
Human Resources
Recruitment and Selection Human Resources staff have recently completed the interview and selection process for two positions – Registered Practical Nurses and Registered Nurses for The John M. Parrott Centre. An employment opportunity for Advanced Care Paramedics – External (4 Full-time Positions) has also recently been distributed.
Employee Assistance Program Human Resources staff negotiated contract amendments with Family Services Employee Assistance Program (FSEAP) to reduce the utilization rate and the monthly premium costs for the County. This amendment will be in effect until the contract renewal in 2018. FSEAP provides counseling, work-life resources, training and wellness resources to staff as part of their employee benefits.
Job Postings & Number of Applicants 16 14 14
12
10
8
6
4
2
0 Advanced Care Paramedic - External
Page 52 of 218 Page 42 of 100
Human Resources Activity June 13, 2016 - July 17, 2016
Job Postings 1
Interviews 2
From PT to FT 0
New Hire/Placement 10
Retired 0
Resigned 2
Terminated 0
Incident Report Received 2 WSIB- No Lost Time - Health Care 2 Only
WSIB Lost Time 0
County Paid Leaves 0
New STD Claims 3
New LTD Claims 0
# Grievances 1
Mat/Par Leave 1
0 2 4 6 8 10 12
Page 53 of 218 Page 43 of 100
Staff Report to County Council
From: Stephen Fox, Director Financial & Physical Services
Re: Financial & Physical Services Activities
Date: July 15, 2016 ______
2016 BUDGET PERFORMANCE The following is a summary of budget performance for the six month period to the end of June 30, 2016. In general, actual expenses and revenue are proceeding in line with budget estimates with the following exceptions.
Social Services The 2016 budget is based on a 5.5% increase over last year’s actual costs for payments to Ontario Works (OW) recipients. It is difficult to estimate the budget impact of Ontario Works payments since the Social Assistance Management System (SAMS) has been unable to generate subsidy claim reports since the system was introduced in November, 2014. Based on our manual tracking, it is estimated that municipal costs will be slightly lower than budget by approximately $20,000 (L&A share) in 2016.
The Province has also announced changes to the funding of OW administrative costs, which should result in additional grant revenue of approximately $15,000 (L&A share) in 2016.
Roads & Bridges In general, construction tenders were below estimates included in the 2016 budget. Council approved extending the hot mix paving work on County Rd 22 but the contractor has declined to undertake this additional work. 2016 surplus funds will be carried forward to fund future road work. Most projects are underway and at this point they are proceeding in line with the budget estimates.
Ambulance Services The Province announced that the County’s Land Ambulance grant will increase by an additional $164,669 from the 2016 grant. This amount is approximately $15,000 higher than the revenue estimate included in the budget. The funding amount is based on last year’s approved budget plus 1.5%.
Page 54 of 218 Page 44 of 100
The John M. Parrott Centre The Province has announced adjustments to the per diem envelopes, which determine the funding for the John M. Parrott Centre. It is expected that Provincial subsidy payments will be approximately $58,000 higher than budgeted. The County also successfully appealed the calculation of Hydro rates at the JMPC and received a retroactive payment of approximately $150,000.
Provincial Offences Based on the fines processed to date, it is estimated that the actual provincial offences net revenue will be approximately $200,000 higher than budgeted.
Forest Thinning The quotation for this year’s forest thinning program will generate an additional $25,000 in revenue over budget estimates.
Capital Projects There are no new building capital projects in 2016. However, major building repairs and equipment replacements are proceeding within budget estimates.
ROADS & BRIDGES The following is a summary of the major activities in the Road & Bridges department:
Most of the 2016 capital projects are now underway including the hot mix paving program, culvert replacement program and the surface treatment program. The Bridge St reconstruction project in Napanee is approaching the Centre St intersection and is proceeding on schedule. Traffic line painting will begin in early August. Two bridge repair tenders closed in July and are included on this agenda for Council’s consideration. Staff from Greater Napanee and the County have been reviewing designs for the joint project to reconstruct Dundas St in Napanee. This is a multi-year project and is planned to begin in 2017. A meeting to review the draft design will be held with the Napanee BIA in August.
Page 55 of 218 Page 45 of 100
PROPERTY SERVICES The following is a summary of the major activities in the Property Services department.
Two roofs have been replaced at Camden Court in Napanee.
Installation of cabinets at the units on Disraeli St in Picton will begin shortly.
Staff have been working on the gardens at various County facilities in preparation for Communities in Bloom.
Parking lot lines have been painted at several County buildings.
FINANCIAL SERVICES The Director, Financial & Physical Services attended a consultation session with other municipal representatives regarding a new asset management plan regulation which is currently being drafted.
ACCOUNTS The following is a summary of accounts paid during the period from June 13, 2016 to July 14, 2016.
Department Amount Emergency Services $ 139,371.28 Child Care 663,626.98 The John M. Parrott Centre 177,299.86 Library Services 33,012.39 Museum & Archives 9,903.53 Provincial Offences 9,431.04 Property Services 76,920.89 Roads & Bridges 1,215,436.98 Housing & Homelessness 408,796.56 Social Assistance 36,012.53 Economic Development & Planning 23,367.41 Municipal Property Assessment Corp. 169,070.64 Administration & Finance (includes payroll 1,421,222.21 remittances)
Total $4,383,472.30
The detailed breakdown of accounts is available upon request from the Director, Financial & Physical Services and will be available for review by Councillors at the County Council meeting.
Approved for Submission
Page 56 of 218 Page 46 of 100
Staff Report to County Council
From: Brian Elo-Shepherd, Director Prince Edward - Lennox & Addington Social Services
Re: Social Services Activities
Date: July 14, 2016
Ontario Works Caseload As previously reported to Council, the Ministry of Community and Social Services statistical report, the Subsidy Claim Expenditure Report, includes caseload data in a similar format as previously reported to Council prior to SAMS implementation. The report has identified two additional client groups, IWS (Indigenous Welfare Services) and PELASS Main Office. PELASS should not have any cases in either of these two categories and the issue was reported to the SAMS project lead for reports. This project is still working toward resolution. Until the SAMS project staff are able to validate which office these cases are attributable to, they will be reported separately and will not be included in the caseload total. The Ontario Works Caseload for PELASS, with the adjustments noted above, stood at 932 at the end of June 2016. This represents a 3.0% decrease compared with June 2015 and a 5.3% overall decrease in the year to date average. The Ontario Caseload trends for June 2016 are: Monthly Changes
May 2016 June 2016 % Change
Prince Edward 289 298 3.1
Lennox & Addington 636 634 -0.3
PE-L&A Total 925 932 0.8
Comparison to Same Month Last Year (2015)
June 2015 June 2016 % Change
Prince Edward 346 298 -13.9
Lennox & Addington 615 634 3.1
PE-L&A Total 961 932 -3.0
Page 57 of 218 Page 47 of 100
Comparison of Year-to-Date (2015 to 2016)
YTD Average YTD Average % Change 2015 2016
Prince Edward 333 298 -10.5
Lennox & Addington 648 631 -2.6
PE-L&A Total 981 929 -5.3
Caseload Data Sources: Social Assistance Management System (SAMS) “CRS880M-Subsidy Expenditure Reports”. Note: Some figures may not total precisely due to rounding.
Per Capita Caseload Contrast, June 2016 Ontario Works cases per 1000 population: Prince Edward 11.8 Lennox & Addington 15.2
Population data from Statistics Canada 2011 Census: Population of Ontario
Emergency Social Services Staff Training Prince Edward – Lennox and Addington Social Services (PELASS) has continued to successively build on Emergency Social Services response capacity in recent years. The Emergency Social Services (ESS) plan was updated in 2015 as part of formal updates made to The County of Lennox & Addington’s Emergency Plan. Emergency Kits have been modified to be more portable and flexible in terms of deployment. The former kits were comprised of a single large bin, and have been replaced by ten small totes. The kits are now distributed in eight locations across our two Counties, making them more accessible. At any time, the kits can be scaled down for small events, or amalgamated to accommodate larger scenarios. Emergency Social Services overviews have also been provided to staff. Site visits were made by our Business Analyst in 2014, which gave our staff hands on experience with the new kits. In 2015, Supervisors reviewed ESS plan updates and coordinator roles with their staff, and a ‘Question and Answer’ summary was consolidated for distribution. In May and June of this year, two full-day Emergency Social Services preparedness training sessions were held for Social Services staff, with a focus on opening reception centres and evacuee registration. High level overviews were also provided on personal services, note taking, and food safety essentials. The sessions were informal and interactive, creating an environment for staff to freely ask questions and explore topics. The sessions were attended by thirty six staff, along with thirteen management and
Page 58 of 218 Page 48 of 100
administrative staff. Follow-up will occur with six staff who were unable to attend. This will help ensure a common knowledge base across the entire organization. The response from the training sessions was very positive. Feedback was collected using an anonymous online survey. Twenty five staff responded. Staff connected most strongly with the interactive nature of the sessions and the experience gained from the mock exercise. The leading suggestion for future sessions was to entertain a larger scale exercise where more functions, coordinator roles, and protocols are activated. Approximately 80% of respondents expressed feelings of readiness to set-up a Reception Centre and to register evacuees. A range of future initiatives are planned for the continued development of Emergency Social Services related activities. In consultation with local Community Emergency Management Coordinators (CEMC)s, designated Reception and Evacuation Centres will be visited and site inventories will be updated. This may include, for example, updating our information whether sites have added backup generator capacity or whether existing units have been modified. Meetings with local partners will facilitate the review of current program information and of any new opportunities. Agencies of particular focus include the Canadian Red Cross (CRC), the South East Local Health Integration Network (LHIN), the Community Care Access Centre (CCAC), and the Salvation Army. The continued development of resources for local staff will further build upon our resources, and will ensure a common and consistent knowledge base is maintained. This includes the development of local operational guidelines and tools, Question and Answer summaries, training initiatives, and a larger mock Emergency Social Services exercise. Feedback on ongoing progress has been a key component in shaping our focus and in prioritizing initiatives Social Housing
Funding Announcement The Ministry of Municipal Affairs and Housing (MMAH) recently announced funding for Service Managers in Ontario. The Social Infrastructure Funding (SIF) is to be delivered under the Investment in Affordable Housing (IAH) program and is a joint initiative between the provincial and federal governments. PELASS will receive $810,700 in 2016-17 and $586,000 in 2017-18 towards increased Investment in Affordable housing funding which can be used for programs like home ownership assistance, new builds, renovation assistance, rent supplement programs and housing allowance programs. PELASS will also receive $564,300 in 2016-17 for the renovation and retrofit of social housing funding including the nonprofit housing providers and PELASS stock. The Program Delivery and Fiscal Plan must be submitted by September 1, 2016 and the funds for 2016-17 must be committed by December 31, 2016. Staff will be drafting plans for consideration by the PELASS Committee and the County of Lennox &
Page 59 of 218 Page 49 of 100
Addington in the next few weeks. Unfortunately the timing of the September deadline is problematic to many municipalities given summer meeting schedules of Councils and Committees. Discussions between the Director and CAO are ongoing to deal with the deadline specified by MMAH.
Approved for Submission
Page 60 of 218 Page 50 of 100
Staff Report to County Council
From: Stephen Paul, Director, Community & Development Services
Re: Community & Development Services Activities
Date: July 15, 2016
Library Services An “Art in the Library” program has been started in partnership with the Greater Napanee Area Arts Association (GNAAA). The Napanee branch has been outfitted with fixtures that will allow for rotating exhibits where local artwork will be displayed for a two-month period. The first exhibit will feature Barbara Marlin and Joan Salomaa (running September 5 to October 28) and the second exhibit will feature Coralee Babcock and Mary Lockhart (November 4 to December 28). Each exhibition will be highlighted with a “Meet the Artists” event. GNAAA acts as jury for the artist and artwork selection.
The library is now circulating family passes to the County Museum & Archives. A pass can be borrowed for one week and used for free entry for up to five people to the Museum and/or the Allan Macpherson House.
The TD Summer Reading Club is off to a strong start. As of July 14th, 427 children have registered for the program with the goal of reading 10 books each. The eight TD SRC programs that have run so far this summer have attracted 436 attendees.
Page 61 of 218 Page 51 of 100 Circulation By Branch, 2012-16
January February 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 675 641 917 787 979 565 738 736 807 1002 Amherstview 3598 3472 3570 3849 3805 3003 3033 3126 3547 4134 Bath 408 358 285 457 526 422 369 373 305 453 Camden East 188 150 156 165 284 126 113 191 166 243 Napanee 5260 5136 4983 5273 5388 5138 5305 4270 4527 5262 Odessa 190 53 83 139 121 178 195 119 124 99 South Fred 205 292 222 159 101 142 176 197 115 91 Tamworth 676 735 572 525 642 859 684 482 609 583 Yarker 831 819 725 662 523 891 919 669 576 534 E-Books 651 984 1044 1868 2224 530 823 976 1681 2276 Total 12682 12640 12557 13884 14593 11854 12355 11139 12457 14677
March April 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 661 763 1038 834 751 617 797 859 784 1013 Amherstview 2352 3314 3956 4248 4416 3374 3494 4357 3908 4210 Bath 510 373 473 442 452 427 426 565 452 517 Camden East 147 220 186 197 202 72 160 136 154 171 Napanee 5270 5400 5564 5782 5536 5252 4750 5686 4929 5421 Odessa 102 74 102 130 133 76 65 107 164 105 South Fred 190 189 252 195 126 206 254 212 128 171 Tamworth 672 563 626 721 628 531 437 691 799 561 Yarker 876 833 750 644 566 768 915 962 829 654 E-Books 501 846 1188 1851 2235 464 867 1155 1703 2118 Total 11281 12575 14135 15044 15045 11787 12165 14730 13850 14941
May June 2012 2013 2014 2015 2016 2012 2013 2014 2015 2016 Administration 624 858 766 732 934 537 694 750 847 802 Amherstview 3493 3193 4120 3607 4114 3362 3467 3800 4454 4434 Bath 406 469 517 421 384 426 460 544 564 455 Camden East 119 160 98 131 200 129 206 131 163 229 Napanee 5642 5096 5085 4427 4858 5401 5223 5233 5835 5606 Odessa 46 55 105 169 64 93 86 88 152 92 South Fred 195 251 216 160 163 183 226 134 76 153 Tamworth 627 619 459 527 405 563 475 539 435 494 Yarker 819 925 887 554 523 598 606 647 713 584 E-Books 489 835 1064 1694 2350 527 887 1181 1723 2383 Total 12460 12461 13317 12422 13995 11819 12330 13047 14962 15232
Page 62 of 218 Page 52 of 100
Museum and Archives From January to June, 3788 people have attended the Museum and Archives. In addition, 304 research requests have been processed by the Archives.
The 2016 CMOG (Community Museum Operating Grant) reporting documents were completed and provided for submission by June 30. These included a three year exhibit plan detailed with the Big Idea, Audience, Content, Learning Objectives and Estimated Budget, a three exhibit schedule, and a social media policy specific to the Museum and Archives.
Curatorial and Program Staff are conducting tours, workshops and demonstrations on Tuesdays and Thursdays during July and August at the Macpherson House. Thursday, July 14 attracted 50 people for demonstrations and tours.
In October, the Museum and Archives will be celebrating its 40th anniversary. To celebrate we have booked Dan Needles (Wingfield Farm writer, Order of Canada, playwright and author) who will talk of funny tales of life in rural Ontario.
Economic Development The Economic Development Office has received a $9,000 grant from the Prince Edward / Lennox and Addington CFDC. The funding will support a project to help local businesses sell online. Four workshops will be held in the fall and will develop an e-commerce solution for each participating business.
Lennox and Addington has partnered with the Frontenac CFDC to assist businesses in adopting digital tools, technologies and services to start and grow their businesses. A technology consultant will be contracted to provide business education and technology solutions to our local businesses.
The Economic Development Office has been working with CKWS Television to produce segments on Lennox and Addington businesses. During the week of June 20 features were presented on Topsy Farms, Stone Wall Canada and The Back Kitchen.
On The Go Toronto is the most read commuter magazine in the GTA. Lennox and Addington is advertising throughout the month of July in the magazine and on video boards throughout the PATH System in downtown Toronto.
The Economic Development Office will be organizing a youth entrepreneurship event on September 21. The event will launch our community partnership with Futurepreneur. The event will feature a guest speaker and networking.
Approved for Submission
Page 63 of 218 Page 53 of 100
Staff Report to County Council
From: Angela Malcolm RN, Director, Long Term Care Services
Re: Long Term Care Activities
Date: July 18 2016
Funding Increases Announced Effective July 1 2016 the Raw Food envelope has increased 3.7% from $8.03 to $8.33 per resident per day. This represents the inflation rate for food items as measured by the Consumer Price Index (CPI). Also, the per diem for the Other Accomodation envelope also increased at a rate of 1% from $53.93 to $54.33 which represents the general rate of inflation as measured by the CPI. In addition, it was announced earlier this year that the Physiotherapy funding would receive a small increase from $780/bed/year to $796/bed/year.
Page 64 of 218 Page 54 of 100
Accommodation Rates On July 1 2016, the co-payments that residents pay for basic accommodation in LTC homes increased by $0.64 per day from $58.35 per day to $58.99 per day. This increase was to help cover the rising costs of meals and accommodations per Ministry of Health. The maximum changes will also be increasing for residents admitted to newer preferred accommodation beds on or after July 1 2016. The premium for the John M Parrott Centre private beds will increase by $0.28 from $25.00 to $25.28 per day. This increase will not impact those in a private bed prior to July 1 2016.
Hairdressing Services We welcomed our new stylist, Jeanne Mcfarland-Jukes on July 4. We freshened up the salon prior to her arrival which the residents were very positive about. The residents and families have been getting to know Jeanne as she has them.
Community Engagement On July 13 we welcomed and toured the Communities In Bloom group through the gardens. Our garden areas receive many compliments and are a very tranquil place for residents to sit out and enjoy or view from their windows. It is also filled with many places to enjoy a visit with friends and relatives.
Approved for submission
Page 65 of 218 Page 55 of 100
Staff Report to County Council
From: Mark Schjerning, Chief, Emergency Services
Re: Emergency Services Activities
Date: July 20, 2016
Funding Announcement The Ministry of Health and Long-Term Care has advised the County that they will provide up to $164,669 in additional base funding for land ambulance service for the 2016 calendar year. The letter that was received from the Minister is included under Information Items.
2016 Q2 Call Report Code 1 to 4 calls assigned to L&A ambulances are outlined below.
Lennox & Addington Ambulances Code 1 – Code 4 Call Assignment April 1, 2016 – June 30, 2016
Calls in % of Calls Base Code 1 Code 2 Code 3 Code 4 Total L&A L&A Napanee 20 3 229 454 706 610 86% Northbrook 3 2 55 200 260 188 79% Denbigh 1 0 5 29 35 13 37% Loyalist 0 0 68 169 237 204 86% Total 24 5 357 852 1,238 1,015 82% Q2 2015 25 3 353 844 1,225 997 81%
There were a total of 1,293 calls in L&A between April 1 and June 30, 2016.
Calls in L&A These are calls assigned by dispatch to L&A ambulances within L&A. The remaining calls are those responded to in another UTM and generate a “Cross Border Call”.
Percentage (%) of Calls in L&A This reflects the percentage of total calls that L&A ambulances are responding to within L&A County. The remaining percentage are those calls responded to in another UTM.
Page 66 of 218 Page 56 of 100
Lennox & Addington County Code 1 – Code 4 Call Assignment April 1, 2016 – June 30, 2016
Greater Stone Addington Municipality County Loyalist Napanee Mills Highlands Code 1 23 22 1 0 0 Code 2 5 5 0 0 0 Code 3 3383 244 98 22 16 Code 4 882 391 318 76 85 Q2 2016 1,293 662 417 113 101
Q2 2015 1,245 669 370 106 100 2015 Total 5,076 2,626 1,634 397 416
Response Times Average response times for any ambulance responding to an emergency call within Lennox & Addington County for the April 1 to June 30, 2016 period are outlined below. The averages for Q2 2015 and 2015 are also noted.
Average Response Times – Q2 2016 Emergency Calls All Services (T2 – T4)
Greater Addington Location County Loyalist Stone Mills Napanee Highlands Q2 2016 10:25 8:18 11:41 18:02 10:26 Q2 2015 9:19 6:56 11:05 17:56 10:20 2015 9:46 7:09 11:44 18:30 9:52
Emergency Calls are Code 3 (Prompt) and Code 4 (Urgent) calls as assigned by the Central Ambulance Communications Centre in Kingston.
T2 is the time that the call is assigned to the ambulance. T4 is the time that the ambulance arrives on scene.
Autonomous IV Training The second class of nine Primary Care Paramedics successfully completed the 3-day training program conducted by the Regional Paramedic Program for Eastern Ontario. Clinical dates have been arranged with Lennox and Addington County General Hospital from August 9th to September 2nd. A third AIV class is being scheduled for the fall.
Page 67 of 218 Page 57 of 100
Part-Time Hiring Five new part-time PCPs completed their orientation in early July and are now working shifts. A second round of part-time recruitment is currently underway and should be completed by the end of August.
Advanced Care Paramedic Recruitment A total of 13 applications were received for the four new full-time ACP positions created by the Loyalist base enhancement. The selection process for these positions is being conducted along with the part-time hiring that is currently underway.
Approved for Submission
Page 68 of 218 Page 58 of 100 A6 6648 Road 506 P.O. Box 97, Plevna, Ontario KOH2M0 Tel: (613) 479-2231 or 1-800-234-3953, Fax: (613) 479-2352 www.northfrontenac.ca
May 27, 2016
Ministry of Health and Long-Term Care
5775 Yonge Street — 16"‘Floor Toronto, Ontario M7A2E5
Attention: Hon. Dr. Eric Hoskins, Minister of Health and Long-Term Care
Dear Hon. Dr. Hoskins:
Re: Requesting Support With Regards to Responding to Medical Calls
North Frontenac Fire Departments are responding to increasing medical calls due to ambulances not being available or delayed. The Departments are experiencing continually rising costs of core services.
Council feels that financial support should be provided by the province to support North Frontenac Fire Department when they are responding to medical calls.
Ifyou have any questions or concerns, please do not hesitate to contact me.
Yours. truly,
. /
Ron Higgins
Mayor, North Frontenac Councillor, County of Frontenac Phone (613) 884-9736 Email [email protected] c.c. Premier of Ontario, the Office of the Fire Marshall, the Rural Mayors Forum of Eastern Ontario; and All Municipalities.
Page 69 of 218 me '|'0\\/NSHIP or ‘a TownshipPage 59 of 100 of Addington Highlands ADDINGTON HIGHLANDS
June 20,2016
Ministry of Health and Long Term Care 5775 Yonge Street, 16“Floor Toronto, ON M7A 2E5 Attn: Honourable Dr. Eric Hoskins, Minister of Health and Long Term Care
Re: Reguest for Support
Dear Minister,
The Township of Addington Highlands operates two fire departments and as part of their core services they provide emergency pre—hospitalcare responses and medical acts such as defibrillation, standard first aid and CPR.
As a result of ambulances being delayed or unavailable, the fire departments are responding to a rising number of medical calls. In 2014, 37.5% of all calls for one ofthe fire departments in Addington Highlands were medical calls, this number rose to 41.6% in 2015. Subsequently, this has had and will continue to have an impact on the operating costs of the fire departments.
Therefore, Council requests that the Province consider providing financialsupport to the Addington Highlands Fire Departments for responding to medical calls.
Please don't hesitate to contact me ifyou have any questions. /"? Henry H Reeve
cc. Premier of Ontario The Office of the Fire Marshall The Rural Mayor's Forum of Eastern Ontario AllOntario Municipalities
PO BOX 89 FLINTON ON, KOH 1P0 (613) 336-2286 PH (613) 336-2847 FX www.addin2tonhigh1ands.ca
Page 70 of 218 Page 60 of 100
Greater Napanee GREATERFOR MANY REASONS
Community & Corporate Services 12 MorketSquare, P.O. Box 97 Napanee, ON K7R3L4 TEL613-354-3351 FAX613-354-5991 www.greaternapanee.com
July 12, 2016
The Honourable Kathleen Wynne, Premier of Ontario Legislative Building Queen’s Park Toronto ON M7A 1A1
Timothy O’Neill,Chair Independent Electricity System Operator (IESO) Board of Directors 1600-120 Adelaide Street West Toronto, ON M5H 1T1
Dear Premier Wynne and Chairman O’Neill:
Re: Resolution No. 289116 - Input on the RFP Process for Renewable Energy Contracts
Please be advised that at the June 28, 2016 meeting, the Council of the Town of Greater Napanee adopted the following resolution:
RESOLUTION #289/16: Schenk & Kaiser WHEREAS the Independent Electrical System Operator has requested input on the RFP process used to award renewable energy contracts;
AND WHEREAS Premier Wynne is quoted as saying; ‘Itis true there’s not a veto power involved in this process (renewable energy projects), but we always have to balance the greater good with local good;”
AND WHEREAS the provincial government indicated that new contracts willbe directed to willinghost communities with the Minister of Energy indicating that it would be “almost impossible” for a contract to be granted under the current process without municipal agreement;
AND WHEREAS the cancellation of the Oakville Gas Plant Project cost provincial taxpayers 828 million dollars;
Page 71 of 218 Page 61 of 100 Town of Greater Napanee Resolution No. 289/16 Page 2 of 4 Input on the REP Process for Renewable Energy Contracts
AND WHEREASthe cost of the cancellation of the OakvilleGas Plant Project could have been substantially higher had Greater Napanee not been a willinghost to allow the transfer of the facilityto be constructed in Greater Napanee;
AND WHEREASGreater Napanee has also been host to a number of solar projects including a large scale solar project;
AND WHEREASGreater Napanee was denied approval forprevious contract applications for municipal/private partnership solar projects withinGreater Napanee, withthe private partner being a company that manufactures solar panels withinGreater Napanee;
AND WHEREASafter holding a well-aftended public open house and receiving clear direction fromresidents that they are not a willinghost to wind turbines;
AND WHEREASthe Council of the Townof Greater Napanee passed the following resolution after significant community consultation:
RESOLUTION#367/13: Schenk &Isbester WHEREASmunicipalities need their rights regarding the health and welfare of our residents regarding industrial wind turbines (IVVTs); AND WHEREASthe Dorland project is based in a marginal wind speed area according to the Ministryof Natural Resources’ wind speed charts; AND WHEREASinstalled, IWTs would not be financiallyviable in a marginal windarea as marginal winds are the lowest wind speeds on the scale; AND WHEREASThe Green Energy Act, in its present form, willraise Hydro rates due to the rates paid at four times for wind and ten times for solar (Ontario wholesale power rates of 2.8 cents per kw/hr.); AND WHEREASlower Hydro rates are needed for residential and industrial customers, as Ontario Power has the highest rates in North America and these rates are driving businesses out of Ontario; AND WHEREASultimately everyone in Ontario willpay; industry, business, job loss, loss of homes, quality of life,property values and hydro bills that most people today can barely afford; AND WHEREASOntario Energy Policy needs an audit process to benefit and protect all Ontario residents and businesses; AND WHEREASbecause the Townof Greater Napanee is withinthe NorthAmerican Fly Way, known as the IBA(Picton to WolfeIsland) and because WolfeIsland has the highest bird and bat killrate in North America, IWTsshould not be installed in these areas; AND WHEREAS The Green Energy Act willsee Z500 lISTs Thstailedon the most expensive shoreline residential properties all over Ontario, withthe shortest setback distances in the worldat 550 metres, compared to the average worldsetbacks of over 2 km;
Page 72 of 218 Page 62 of 100 Town of Greater Napanee Resolution No. 289/16 Page 3 of 4 Input on the RFP Process for Renewable Energy Contracts
AND WHEREASwhen an li/VTis installed, neighbours are impacted by documented health issues and 50% propedy losses; AND WHEREASthere should be a moratorium on all IVVTsuntilhealth concerns are addressed, i.e. Federal Health Study due out in 2014; AND WHEREASthe Premier of Ontario has recently conveyed the Government’s desire to limitIndustrial Wind Turbine (IWT)Projects to communities that are willing hosts; AND WHEREASCouncilfor the Townof Greater Napanee has received a clear message fromits residents that they are not willingto host IVVTSin Greater Napanee; REGULARSESSION OF COUNCIL- October 8, 2013 Minutes AND WHEREASCouncilfor the Townof Greater Napanee has taken a consistent position on the issue of lWTs; NOW THEREFOREBE IT RESOLVEDTHATthe Council for the Townof Greater Napanee applauds the position taken by the Premier and the Government; AND THATbased on the consistent position of Council for the Townof Greater Napanee and the input received from the community regarding IWTs, the Province of Ontario and specifically the Ministryof Environment be now advised that the Townof Greater Napanee is not a “willinghost” for the IVVTs; AND THATthis resolution be circulated to Premier Kathleen Wynne, as wellas to the Minister of Environment, Minister of Energy, Ministerof Rural Affairsand to all Ontario Municipalitiesfor their support and endorsement.
Councillor Schenk requested a recorded vote.
YEAS:6 - Councillor Grant, CouncillorIsbester, CouncillorLucas, CouncillorSchenk, Deputy Mayor Cole and Mayor Schermerhorn NAYS:0 ABSENT: I - CouncillorPierson As a result of the recorded vote, the resolution was declared CARRIED
AND WHEREASa firmis currently investigating a windproject withinGreater Napanee;
NOW THEREFORE be it resolved that the Council of the Townof Greater Napanee: 1. Supports the Township of North Frontenac and a significant number of other Ontario municipalities requesting that a municipal support resolution become a mandatory requirement in the IESO process; 2. Asks the Province to formallyrecognize and advise the IESO that the residents of the Townof Greater Napanee have willinglysupported the Provincial Government’s energy strategy through current energy projects completed or underway and that any future projects not directly supported by the municipality willnot be forced on the municipality. 3. That the IESO respect the local consultation completed by the elected Council of Greater Napanee to seek input fromresidents and that the IESO respect the position of the community and the resolution of the Council of Greater Napanee not to be a willinghost to wind turbines.
Page 73 of 218 Page 63 of 100 Town of Greater Napanee Resolution No. 289/16 Page 4 of 4 Input on the REP Process for Renewable Energy Contracts
4. That fair taxation revenue to municipalities from energy projects and the base cost paid by municipalities for energy projects withintheir geographic limits become an immediate consultation by the Province withAMOunder the MOU, witha goal to resolve these discussions for the 2017 municipal fiscal year
And that this resolution be provided to the IESO, Minister of Energy, AMOand ROMA boards, the Eastern Ontario Wardens’ Caucus and the County of Lennox &Addington forresponse. CARRIED.
Yours truly, cjna -ty. Susan M. Beckel, BBA, DipI. M.M, Clerk
cc: The Honourable Bob Chiarelli, Ministerof Energy, bchiarelli.mpp.coIiberal.oIa.org AMO Board of Directors, pvanini(äamo.on.ca ROMABoard of Directors, romaroma.on.ca Eastern Ontario Wardens’ Caucus, jhuttoncountyofrenfrew.on.ca County of Lennox &Addington Council, Ikeech©Iennox-addington.on.ca
Page 74 of 218 Ministry of Housing MinistérePagedu 64Logement of 100
Mlnlster Responsible for the Ministre responsable de la Stratégie Poverty Reduction Strategy de réductlon de la pauvreté
Of?oe of the Minister Bureau du ministre
777 Bay Street, 17"‘Floor 777, rue Bay, 17“étage Toronto ON M5G 2E5 Toronto ON MSG 2E5 Tel: 416 585-6500 Tél. I 416 585-6500 Fax: 416 585-4035 Téléc. I 416 585-4035
June 21,2016
Warden Henry Hogg Warden, County of Lennox &Addington 97 Thomas Street East Napanee, ON K7R 4B9
Dear Warden Hogg:
I am pleased to advise you that the Social Infrastructure Fund (SIF) Agreement for affordable and social housing was announced today. The SIF, to be delivered under the Investment in Affordable Housing (IAH)program, is a joint initiative between our government and the federal government that willprovide over $640 millionfor housing over three years.
The SIF housing investments complement our own recently announced Long-Term Affordable Housing Strategy, including funding commitments such as the Survivors of Domestic Violence Portable Housing Benefit Pilot program, and the Green Investment Fund investments in social housing.
The SIF offers four separate programs designed to address needs across the housing system, and is comprised of the following investments: 0 An increase to the funding commitment under the current IAHprogram fully cost- matched by the province over three years; o Funding for the construction and renovation of affordable housing for seniors;
0 Funding for the renovation and retrofit of social housing; and o Funding for the construction and renovation of shelters and transitional housing for survivors of domestic violence.
The additional IAHfunding and the seniors funding are being allocated and administered to Service Managers as one program. The renovation and retrofit of social housing funding is being allocated to Service Managers, and willbe known as the Social Housing Improvement Program (SHIP). The funding for survivors of domestic violence is being delivered by the Ministry of Community and Social Services.
I am pleased to provide you with your notional funding allocations for the additional IAH, seniors, and SHIP:
Program Fisca Year ' 2016-17 2017-18 Increase to IAH/ Seniors $810,700 $586,000 SHIP $564,300 $0
_.__.i.....u...._._t..___.
Page 75 of 218 Page 65 of 100
Please note that funding allocations cannot be reallocated across fiscal years, oracross SIF programs. Also note that a portion of the provincial matching funds are committed for 2018- 19, and decisions regarding the allocation of these funds are expected to be communicated in early 2017-18.
The SIF funding provides us with an opportunity to make strategic investments to address some key priorities we have identified through the Long-Term Affordable Housing Strategy Update. As a result, we are requiring Service Managers, through their additional IAH funding, to meet the housing needs of the following: 0 Supporting affordability for tenants in social housing buildings with expiring operating agreements and/or federal subsidies o Seniors o Persons with disabilities including adults with developmental disabilities 0 Indigenous peoples o The chronically homeless o Youth o Preventing homelessness as individuals transition from provincia|ly—funded institutions such as hospitals, correctional facilities and the child welfare system o Projects that support transit corridor intensification and/or community hubs
Under the SHIP program, Service Managers are being strongly encouraged to address water and energy conservation, including a reduction in greenhouse gas emissions, when considering social housing repair projects for funding.
You willsoon be provided with the Administration Agreement for the IAHand SHIP that will include the Program Guidelines and additional program details and requirements.
Our government recognizes the need for more affordable housing in Ontario and we welcome these new federal investments in housing and homelessness prevention. By fully cost-matching the IAHand delivering the federal investments we can significantly impact the lives of those who are most vulnerable in Ontario and meet our vision of everyone having an affordable, suitable and adequate home. ChrSincerely, Minister of Housing
C: Larry Keech, Chief Administrative Officer/Clerk, County of Lennox &Addington
Page 76 of 218 Page 66 of 100 LIMESTONE DISTRICT SCHOOL BOARD Postal Bag 610, 220 Portsmouth Avenue, Kingston, ON, K7L 4X4 T: 613-544-6920 | Toll Free: 1-800-267-0935 | TTY: 613-548-0279 | F: 613-544-6804 www.limestone.on.ca Twitter @LimestoneDSB
June 24, 2016 Re: Community Planning and Partnerships Annual Meeting
Dear Community Partner,
On February 10, 2016 the Limestone District School Board (LDSB) approved Policy 20: Community Planning and Partnerships. Community partnerships not only enhance the learning environment for students but also supports the creation of vibrant and strong neighbourhoods by providing access to programs and services to a wide range of users in communities.
The policy outlines the procedure relating to partnership opportunities in open and operating schools, co- build opportunities in proposed schools, underutilized schools that may be impacted by closure, and sites that may be considered for future disposition. As a part of this process, the Board has identified partnership opportunities through the annually released Long Term Accommodation Plan (LTAP) and approved community partners will be notified of opportunities through the Community Planning Partnerships meeting.
The 2016/2017 Long Term Accommodation Plan (LTAP) was received by the Board on May 24, 2016. This 15 year plan identifies: • new schools or additions that may be needed; • areas where schools may be candidates for consolidation or closure; and • open and operating schools that have unused space (Clarendon Central P.S., North Addington Education Centre and Joyceville P.S.). These identified schools can provide potential spaces for community partners on a cost recovery basis.
For more information regarding the Community Planning and Partnerships policy and the LDSB Long Term Accommodation Plan visit the Limestone District School Board Website: Long Term Pupil Accommodation Planning.
The Annual Community Planning and Partnerships Meeting is scheduled for 1:00 pm on September 8, 2016 at the Limestone Education Centre (220 Portsmouth Ave, Kingston, ON) Room C.
At this meeting, the Board will share the LTAP and details of schools deemed eligible for facility partnerships. Organizations interested in sharing facility partnership proposals should bring relevant planning information such as growth plans, community needs, land use and green space requirements. Please RSVP to Nancy Traynor [email protected] or call directly at 613-544-6925 ext. 305 or 1-800- 267-0935 ext. 305. Please indicate if you are interested in presenting your organization’s information at the meeting. Thank you for your interest. Sincerely, Debra Rantz Director of Education
Paula Murray – Chair | Debra Rantz – Director of Education and Secretary | Paul Babin – Treasurer Our Students, Our Future
Page 77 of 218 Page 67 of 100
71 Adam Street 71 Adam Street Belleville, ON K8N 5K3 Belleville, ON K8N 5K3 Tel: 613 967-0196 Téléphone: 613 967-0196 Fax: 613 967-1341 Télécopieur: 613 967-1341 Toll Free: 1 866 831-5446 Sans frais: 1 866 831-5446 www.southeastlhin.on.ca www.southeastlhin.on.ca
June 30, 2016 Electronic Delivery Only
John M. Parrott Centre 309 Bridge Street West Napanee, ON K7R 2G4
Attention: Larry Keech, CAO
Dear Mr. Keech:
Re: Level-of-Care Base Increase Funding 2016-17
The South East Local Health Integration Network (South East LHIN) is pleased to inform you that the Ministry of Health and Long-Term Care will provide the Long-Term Care (LTC) home sector with a total of up to $59,427,600 in new base funding effective April 1, 2016. This funding will provide a 2.0% resident care needs increase for residents in LTC homes.
Per Diem Funding Increase effective April 1, 2016 (Appendix A)
a) Base funding increase to support resident care needs
A 2.0% increase will be applied to the Nursing and Personal Care (NPC) and the Program and Support Services (PSS) envelopes resulting in Level-of-Care per diem increases of $1.85 to NPC and $0.18 to PSS, effective April 1, 2016 for every licensed and approved LTC home bed in operation within the South East LHIN. This additional funding is to maintain and improve the level and quality of resident care and services.
b) Convalescent care beds
For all ministry-funded LTC home beds in the convalescent care bed program in the South East LHIN: Consistent with the increases to the NPC and PSS envelopes, the Convalescent Care Additional Subsidy will increase from $75.29 to $76.80 per bed per day, to adjust for increasing resident care needs. This is an increase of $1.51 per bed per day: $0.97 in the NPC envelope, $0.42 in the PSS envelope, and $0.12 in the Other Accommodation (OA) envelope.
Level-of-Care Base Increase 2016-17 1 of 3
Page 78 of 218 Page 68 of 100
The Physiotherapy Subsidy for Convalescent Care beds will also increase by 2%, effective April 1, 2016. This additional subsidy under the PSS envelope will increase by $0.21 from $10.69 to $10.90 per bed per day.
c) Physiotherapy Funding
The funding that the South East LHIN provides for physiotherapy in a supplementary line under the PSS envelope will also increase by 2T effective April 1, 2016 for every licensed and approved LTC home bed in operation within the South East LHIN. The annual funding amount will increase by $16.00 from $780.00 to $796.00 per bed per year.
The LTC home Level-of-Care Per Diem Funding Summary and the LTC home Convalescent Care Additional Subsidy Funding Summary have been revised to reflect the April 1, 2016, per diem changes set out above respectively. Please note that the funding amounts for physiotherapy services are now reflected in the newly created LTCH Physiotherapy Funding Policy Summary. The LTCH Physiotherapy Funding Policy has been revised to reflect this change. These revised policies are available on the ministry’s public website at: http://www.health.gov.on.ca/en/public/programs/ltc/lsaa_policies.aspx
Your June 2016 monthly payment from the Ministry will be adjusted to reflect the new per diem rates and will include retroactive payments for the increases made effective April 1, 2016.
John M. Parrott Centre is required to maintain financial records for this allocation. Unspent funds, and funds not used for the intended and approved purposes, are subject to recovery in accordance with the ministry’s year-end reconciliation policy.
The government remains committed to eliminating the deficit by 2017-18 and therefore it is critical that you continue to manage costs within your approved budget.
Should you require any further information or clarification, please contact Ifeolu Ogunyankin, Team Lead at 416-327-3504 or by e-mail at [email protected]
Sincerely,
Paul Huras CEO, South East LHIN
c: Donna Segal, Chair South East LHIN Clarence Kennedy, Warden Angela Malcolm, Director Marion Landon, Administrative Supervisor, The John M. Parrott Centre Carol Corcoran, Manager of Nursing
Level-of-Care Base Increase 2016-17 2 of 3
Page 79 of 218 Page 69 of 100
Level-of-Care Base Increase 2016-17 3 of 3
Page 80 of 218 Page 70 of 100
71 Adam Street 71 Adam Street Belleville, ON K8N 5K3 Belleville, ON K8N 5K3 Tel: 613 967-0196 Téléphone: 613 967-0196 Fax: 613 967-1341 Télécopieur: 613 967-1341 Toll Free: 1 866 831-5446 Sans frais: 1 866 831-5446 www.southeastlhin.on.ca www.southeastlhin.on.ca
July 15, 2016
Electronic Delivery Only
John M. Parrott Centre 309 Bridge Street West Napanee, ON K7R 2G4
Attention: Larry Keech, CAO
Dear Mr. Keech:
Re: Raw Food and Other Accommodation per diem Base Funding Increase 2016-17
The Ministry of Health and Long-Term Care has announced an increase of up to $25,322,700 for food and accommodation services in Long-Term Care homes. This funding increase includes a supplementary investment made by the ministry in the food and accommodation envelopes to support sector stability. The increases to the Raw Food and Other Accommodation envelopes will be effective July 1, 2016.
The increase to the resident co-payment will support additional funding through the Raw Food and Other Accommodation per diems by $0.30 per diem and $0.59 per diem respectively to offset the increasing costs of meals and accommodations within homes.
Funding in the Raw Food envelope will increase at the rate of 3.7% or $8,535,700, which represents the inflation rate for food items as measured by the Consumer Price Index (CPI). Funding in the Other Accommodation envelope will increase by 1.1% or $16,787,000, which also represents the rate of change in general inflation as measured by the CPI. Details are noted in the attached Appendix A.
The LTC home Level-of-Care Per Diem Funding Summary has been revised to reflect the per diem changes set out above. Revised copies are available on the Ministry’s public website at: http://www.health.gov.on.ca/en/public/programs/ltc/lsaa_policies.aspx
Raw Food/Other Accommodation Base Funding 2016-17 1 of 3
Page 81 of 218 Page 71 of 100
The revised LTC home Level-of-Care Per Diem Funding Summary reflecting the Raw Food and Other Accommodation increases is effective July 1, 2016. Your August 2016 monthly payment will be adjusted to reflect the new per diem rates and will include retroactive payments for the increases effective July 1, 2016.
All provisions of the SAA remain in full force and effect. The LTC homes are required to maintain financial records for this allocation. Unspent funds, and funds not used for the intended and approved purposes, are subject to recovery in accordance with the ministry’s year- end reconciliation policy.
The government remains committed to eliminating the deficit by 2017-18 and therefore it is critical that you continue to manage costs within your approved budget.
Should you require any further information or clarification, please contact Ifeolu Ogunyankin, Team Lead at 416-327-3504 or by e-mail at [email protected]
Thank you for your continued care for our residents in long-term care homes.
Sincerely,
Paul Huras CEO, South East LHIN
c: Donna Segal, Chair South East LHIN Clarence Kennedy, Warden Angela Malcolm, Director Marion Landon, Administrative Supervisor, The John M. Parrott Centre Carol Corcoran, Manager of Nursing
Raw Food/Other Accommodation Base Funding 2016-17 2 of 3
Page 82 of 218 Page 72 of 100
Appendix A
Level-of-Care Per Diem increases Program
and Nursing and Support Raw Other Personal Care Services Food Accommodation Total Prior to April 1, 2016 92.52 9.23 8.03 53.93 163.71 Increases effective April 1, 2016 Resident care needs increase (2% on 100% of 1.85 0.18 2.03 NPC/PSS) Effective to April 1, 2016 94.37 9.41 8.03 53.93 165.74
Increases effective July 1, 2016 0.30 0.59 0.89 New per diem effective July 1, 2016 94.37 9.41 8.33 54.52 166.63
Convalescent Care Additional Level of Care Subsidy increases
Program and Nursing and Support Raw Other Personal Care Services Food Accommodation Total Prior to April 1, 2016 48.41 20.76 0.00 6.12 75.29 2% increase to NPC, PSS and OA emv.elopes 0.97 0.42 0.12 1.51 New convalescent care add1t1onal subsidy per diem effective April 1, 2016 49.38 21.18 0.00 6.24 76.80
Physiotherapy Funding Subsidy increases Convalescent Care Subsidy Prior to April1, 2016 10.69 2% increase to convalescent care subsidy 0.21 New convalescent care physiotherapy subsidy per diem effective April 1, 2016 10.90
Physiotherapy funding provided for each LTC home bed per year
Annual funding per bed Prior to April1, 2016 780.00 2% increase to physiotherapy funding 16.00 New physiotherapy funding provided per bed, effective April 1, 2016 796.00
Raw Food/Other Accommodation Base Funding 2016-17 3 of 3
Page 83 of 218 Page 73 of 100
Ministry of Ministere des Municipal Affairs Affaires municipales
Office of the Minister Bureau du ministre 777 Bay Street, 171 Floor h 777, rue Bay, 17e etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tel.: 416 585-7ooo Fax: 416 585-6470 Talec. : 416 585-6470
16-70203
July 4, 2016
Dear Head of Council:
As the newly appointed Minister of Municipal Affairs, it is my pleasure to be reaching out to you in your role as the Head of Council. Our government views Ontario municipalities as valued partners.
It is an honour to have been appointed to this important portfolio. Our government has an incredibly ambitious agenda, and many of our priority files touch this Ministry.
I am pleased to be returning to a Ministry where I have already spent some time, both as Minister and as Parliamentary Assistant.
I am committed to continued cooperation and partnership to help support the government's priorities. Strong relationships and open communication are the foundation for creating healthy and sustainable communities.
I look forward to hearing more about the issues that are important to you. Working together we can build resilient, strong communities for the benefit of all Ontarians.
Sincerely,
Bill Mauro Minister
Page 84 of 218 Page 74 of 100
July 6, 2016
In a little less than 12 months, our country will come together in celebration, as we mark the 150th anniversary of Confederation. I am excited to announce that, as part of my new role as Minister of Culture, Tourism and Sport, I will also be the Minister responsible for the Ontario150 program.
Today, I am excited to share part of the province’s plan to honour this milestone and recognize 150 years of Ontario as a province within Canada.
The Ontario150 program is a series of events and initiatives that will stretch to every corner of our province, showcasing Ontario’s innovative spirit, our culture and our community diversity.
In addition to a number of signature events planned across the province, municipalities, community organizations and Indigenous groups will be able to access funding programs designed to bring people together, while laying the groundwork for a strong economic, social and cultural legacy for Ontario’s next 150 years.
There are three application-based Ontario150 grant programs. They include:
The Community Capital Program — a $25 million fund to renovate, repair and retrofit existing community and cultural infrastructure to increase access, improve safety and maximize community use (application period opens July 18 and closes September 14, 2016);
The Partnership Program — a $5 million program to support new partnerships and collaborations that engage, enable and empower youth as the next generation of Ontario leaders (application period opens July 6 and closes September 30, 2016);
And the Community Celebration Program —a $7 million fund to help communities celebrate this historic year (application period opens July 6 and closes September 2, 2016).
To learn more about the programs and how to apply, visit ontario.ca/150. I encourage you to share this information with organizations in your community.
Ontario150 is an opportunity to show the pride we share as Ontarians, to tell our story to the country and to the world, and help shape our province’s future.
Sincerely,
Original signed by
Eleanor McMahon Minister Ministry of Tourism, Culture and Sport
Page 85 of 218 Page 75 of 100
Page 86 of 218 Page 76 of 100
Page 87 of 218 Page 77 of 100 AECOM
If you would like to provide comments, or require further information regarding these studies, please feel free to contact the undersigned at 905-390-2030 or [email protected].
Thank you for your cooperation and assistance
Yours truly, AECOM ?/2:zL
Fred Leech Senior Environmental Planner
Cc T. White - Ministry of Transportation Project Manager E. Pipe - Ministry of Transportation Environmental Planner T. Sorochinsky - AECOM Project Manager M. Weldon - AECOM Deputy Project Manager
Encl. Notice
Page 88 of 218 ONTARIO PageGOVERNMENT 78 of 100 NOTICE NOTICE OF PUBLIC INFORMATION CENTRE #1 Preliminary Design and Class Environmental Assessment Studies Highway 401 Interchange Improvements at County Road 41 (G.W.P. 4459-04-00) and at Palace Road (G.W.P. 4197-13-00) THE PROJECTS The Ontario Ministry of Transportation (MTO) has retained AECOM to undertake two separate Preliminary Design and Class Environmental Assessment Studies for improvements to the Highway 401 / County Road 41 interchange (G.W.P. 4459-04-00) and the Highway 401 I Palace Road interchange (G.W.P. 4197-13-00). Both projects are located in the Town of Greater Napanee within the County of Lennox and Addington. THE PROCESS Both studies are following the approved planning process for a Group ‘B’ project under the MTO Class Environmental Assessment for Provincial Transportation Facilities (2000). Two Public Information Centres (PICS) will be held for each study to provide interested parties with the opportunity to discuss the projects and provide input to the Project Team. A Transportation Environmental Study Report (TESR) will be prepared for each study and made available for Road public review at the completion of each study.
PUBLIC INFORMATION CENTRE #1 4197-13-00 The first of two PlCs has been arranged for each study to introduce the studies and present the following for comment: existing conditions, need for improvements, alternatives being considered, criteria proposed to evaluate the alternatives, and next steps. The second PIC for each project will occur early 2017 and will present the evaluation of Public Inlonnalion Centre inJ Paper Carma the alternatives, the Technically Preferred Plan, 5""""'°°"a potential environmental impacts and proposed mitigation measures. Members of the public, Source has: mapping: Land residents and stakeholders are invited to attend F:‘.P1oie:Is\A|‘.|I IC Impuavem:nls\GIs\MXD\oGN_MapPic\/enue mm the first PIC as follows:
County Road 41 (G.W.P. 4459-04-00) Palace Road (G.W.P. 4197-13-00) Wednesday July 27, 2016 Thursday July 28, 2016 4:00 p.m. to 8:00 p.m. 4:00 p.m. to 8:00 p.m. Strathcona Paper Centre, Lafarge Banquet Hall Strathcona Paper Centre, Lafarge Banquet Hall 16 McPherson Drive, Greater Napanee 16 McPherson Drive, Greater Napanee
The PIC will be an informal drop-in centre and representatives from the MTO and the Consultant Team will be available to answer questions and discuss the studies.
COMMENTS To obtain additional information, provide comments, or to be placed on the mailing list for either of these studies, please contact the Project Team as follows: Tina White Tim Sorochinsky, P.Eng. Fred Leech Senior Project Manager Consultant Project Manager Consultant Environmental Planner Ministry of Transportation, Eastern Region AECOM AECOM 1355 John Counter Boulevard, Postal Bag 4000 4"‘Floor, 30 Leek Crescent 201-45 Goderich Road Kingston, ON K7L 5A3 Richmond Hill,ON L4B 4N4 Hamilton, ON L8E 4W8 Tel: 613-545-4871, Toll Free: 1-800-267-0295 Tel: 905-882-3522 Tel. 905.578.3040 Fax: 613-540-5106 Fax: 905-882-4399 Fax: 905.578.4129 Email: [email protected] E-mail: [email protected] Email: [email protected]
If you have any accessibility requirements in order to participate in these projects, please contact one of the Project Team members listed above.
Comments are being collected to assist MTO in meeting the requirements of the Environmental Assessment Act. This material will be maintained on ?le for use during the study and may be included in project documentation. Information collected will be used i accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all commentsn willbecome part of the public record.
P»
Page 89 of 218 Page 79 of 100
Ministry of Ministére des ” Municipal Affairs Affaires municipales g‘*' Office of the Minister Bureau du ministre K . “Wm?” 777 Bay Street, 17"‘Floor 777, rue Bay, 17° etage Ontario Toronto ON MSG 2E5 Toronto ON MSG2E5 Tel. 416-585-7000 Tél. 416-585-7000 Fax 416-585-5470 Téléc. 416-585-6470
16-70300
Dear Head of Council:
I am pleased to announce that Ontario has commenced a review of the scope and effectiveness of the Ontario Municipal Board (OMB), an important part of the provinces land use planning system.
The government is now accepting feedback on a numberof topics, which are based on input regarding the OMB’s role in Ontario’s land use planning system. This includes the feedback received during extensive public and stakeholder consultations on the Smart Growth for Our Communities Act (Bill 73), the update to the Long-term Affordable Housing Strategy and the Co-ordinated Land Use Planning Review.
The government is working to develop proposed recommendations to improve how the OMB works within the broader system of land use planning by releasing a consultation paper in the fall of 2016 for further comment.
in the meantime, the government would like to hear your views on the following topics:
0 Jurisdiction and powers: this could include what matters can be appealed and who may appeal them, the use of local appeal bodies and how much deference should be given to municipal decisions. - Meaningful citizen participation and local perspective: this could include who has access to hearings, how to ensure the ability of the public to participate, how to ensure that the process is affordable, unrepresented parties and the role of the citizen liaison office. - Clearlpredictable decision making: this could include how to ensure fairness, adjudicator education and training and standardized decision format(s). o Hearing procedures and practices: this could include the formality of hearings, how expert evidence is heard and what evidence should be allowed at hearings. - Alternative dispute resolution: this could include the use of mediation or other alternatives to traditional hearings or adversarial procedures as part of the appeal system. - Timely processes and decision making: this could include the timelines for scheduling hearings and the issuing of decisions.
It you would like to comment or share your insights on the topics above, please direct them to: [email protected].
.../2
Page 90 of 218 Page 80 of 100
-2-
Comments and suggestions received during all stages of the review, as well as comments already received, will be used to help inform the government of what changes may be needed. There will be further opportunity for input when the consultation paper is released in the fall.
I look fonNard to our continued collaboration and hearing your views and recommendations as the OMB Review progresses.
Sincerely,’ CC4/Q7 Bill Mauro Minister
Page 91 of 218 Page 81 of 100
June 14, 2016 Government to Consult on Expanding Medical Responses through Fire Services
We were told in recent meetings with the Minister of Health and Long-Term Care and the Premier that the government wanted to consult on "how and whether" a permissive voluntary approach that would enable municipal governments, if they chose, to allow full-time firefighters, who are also certified and employed as paramedics, to provide patient care as paramedics in tier response conditions. The Premier shared this yesterday with the OPFFA at its annual conference.
This is a different approach from the OPFFA’s initial proposal of expanding the ability of any full-time firefighter to provide enhanced symptom relief after additional training. Fire services can currently administer epi pens, CPR, and defibrillation. The latest proposal raises a number of issues from an employer’s perspective that demand careful, full review and consideration. We have been assured that the interest is to have a fully informed policy analysis. The Minister has promised AMO that it will receive any current provincial analysis that has already been worked up. The timing and consultation process has not been confirmed as yet.
Some of the initial areas of concern:
Labour related matters: such as impact on collective bargaining as fire fighters and paramedics are represented by different associations/unions; wage parity matters; how to prevent interest arbitration from making decisions that would rest with the employer; do pension related impacts arise (NRA 65 and NRA 60); who has the disciplinary role/representation. Capacity of the workforce: how many full time firefighters are currently qualified, trained paramedics; what risks arise in a 24/7 fire services model; staying certified and training requirements; managing the ‘culture’ of fire and paramedics. Public safety: treatment of personal health information; patient care standards; communicable disease; certification; adherence to standards. Liability and insurance implications. Base hospital physicians: how is medical oversight provided to a fire fighter who is also wearing a paramedic services hat. Governance: land ambulance/paramedic services and fire services have different employers and governance accountability, which also means different budgeting along with revenue and expenditure requirements and other reporting requirements. Costs will be impacted by all of the above and likely by more factors and will add to fiscal pressures.
OPFFA cites a quicker response time than ambulance. However, fire service response doesn’t start until the truck has left the station whereas ambulance response begins when the 911 call is actioned. Understanding what this really means for service and the expectation for better patient outcomes is important to this policy decision. The problem of dispatch and offload at hospital emergency rooms, and the constraints they place on ambulance services, have been well documented and action has been promised. However, the solutions are not proceeding quickly. Improvements to dispatch, triage tools, and emergency room transfers would have a positive impact and improve ambulance services without attracting the type of issues that the OPFFA proposal raises.
AMO will be working with experts in all the areas of concern as we look at the technical, practical, financial, and governing concerns. We will keep you informed as this provincial consultation is undertaken.
AMO Contact: Monika Turner, Director of Policy, E-mail: [email protected], 416.971.9856 ext. 318.
Page 92 of 218 Page 82 of 100
MEPCO UPDATE June 16, 2016
OMERS Sponsors Corporation Announces Results
of Board Composition By-Law Review
The OMERS Sponsors Corporation (SC) has announced the results of the 2015 OMERS Board Composition Review and its decision to maintain the current structure of the OMERS Administration Corporation (OAC) and SC Boards, subject to: 1) imposing a new limit of six years for a Board member serving as an SC Co-Chair (one employer and employee representative); and 2) strengthening and formalizing the SC Board’s current efforts to engage management, non-union and small union Plan members who are not affiliated with sponsor organizations.
The MEPCO Board supports the SC Board decision and recognizes that redoubling efforts to enable the input of the unaffiliated groups is a further, significant step in meaningful and timely engagement of these groups to inform SC Board decision making.
The recent Cabinet shuffle has Bill Mauro appointed Minister of Municipal Affairs (responsibilities include the OMERS Act). Minister of Finance, Charles Sousa and the new Associate Minister of Finance (ORPP), Indira Naidoo-Harris, have responsibility for Bill 186, the Ontario Retirement Pension Act, ORPP development and implementation.
Further information on the rationale for the SC Board decisions is available at OMERS Board Compensation - Decisions
MEPCO Contact: Bruce McLeod, 416-971-9856 ext. 350 or by email [email protected]
Page 93 of 218 Page 83 of 100
June 17, 2016
Local Governments Summit: Common Advocacy for Greater Autonomy
In the run-up to the July meeting of Canadian provincial and territorial ministers of municipal affairs in Quebec City, the president of the Union of Quebec Municipalities (UMQ), Mayor Bernard Sévigny of Sherbrooke, today convened his colleagues from other provinces to discuss priorities in the municipal sector. The Local Governments Summit brought together the presidents of other associations representing municipalities in Canada’s provinces and territories to engage in discussion on three major issues: autonomy, municipal fiscal condition, and economic development. Clearly, municipalities look to the future as true levels of government with the means and resources to meet the local needs of their citizens.
"This summit is a first, but it certainly won’t be the last of its kind. Our talks on relations with our respective provincial governments, our need for autonomy, and our revenue sources and economic development, have helped us envision solutions for the future. It’s our ambition to see municipal autonomy recognized in legislation to bring decision making closer to citizens, and let the economy prosper," the UMQ president said.
"There are many common interests and issues emerging from today’s summit," said Gary McNamara, president of the Association of Municipalities of Ontario. "One overarching theme is that municipal governments are a mature order of government, elected to govern locally. Any added limits on municipal authority can work against how we meet the needs of our diverse communities."
"AAMDC, representing Alberta’s rural local governments, appreciates learning from the other provincial municipal associations’ municipal challenges and solutions in the areas of local autonomy, economic development, and fiscal tools. With our province currently consulting on a draft rewrite of its Municipal Act, we particularly appreciated learning how the other jurisdictions partner with their respective provincial governments or, alternatively, are encumbered by provincial legislation. By sharing and learning from each other, best practices can be determined to benefit all," says Al Kemmere, president of the Alberta Association of Municipal Districts & Counties.
"SUMA always welcomes the opportunity to learn from other Canadian jurisdictions. Municipalities, wherever they may be in this great country, face similar challenges and their respective relationships with their provincial or territorial government evolve at different pace and with different focus. Much of what we do at the local level can be improved as we learn from each other’s experiences", said Debra Button, president of the Saskatchewan Urban Municipalities Association (SUMA).
"It’s a great opportunity to discuss important issues to our municipalities including economic development, autonomy and new sources of revenues. This was a great way to engage in dialogue with association presidents and leaders throughout the country," said Ray Orb, president of the Saskatchewan Association of Rural Municipalities.
"The Association of Manitoba Municipalities (AMM) is pleased to meet with municipal colleagues from across Canada to discuss how important our role is in building a strong economy and strong communities for our citizens. Partnerships with the provincial governments are integral in achieving these goals," said Chris Goertzen, president of the Association of Manitoba Municipalities.
"We congratulate the UMQ for organizing the Local Governments Summit. It’s helped us to realize that the challenges and the realities we face are similar. We trust that this is only a first and that we’ll have another opportunity to meet, so we can see the results of what we have learned from the comments and
Page 94 of 218 Page 84 of 100
presentations in each of our jurisdictions," said Roger Doiron, president of the Association francophone des municipalités du Nouveau-Brunswick (AFMNB).
"The time has come for the municipalities of this wonderful country to be recognized as a level and order of government. Let’s finish what our first ministers began in 1867," said Eric Megarity, president of the Cities of New Brunswick Association.
Mayor Karen Oldford, president of the Municipalities of Newfoundland and Labrador, says that she is happy to be in Quebec City sharing MNL’s successes with colleagues. "We have accomplished a lot with new revenue for municipalities in Newfoundland and Labrador, but I am keenly aware that more work is needed to build autonomy for our sector," she said. "We need to strengthen our financial independence and our governance capacity. Meetings like this one are important to moving our cause forward."
"We have seen today that our challenges in regional economic development are much the same as those experienced by our colleagues in other provinces," said Jacques Demers, vice-president of the Fédération québécoise des municipalités (FQM), mayor of Sainte-Catherine-de-Hatley and warden of the Memphrémagog MRC. "The dynamic expansion of the vast Quebec and Canadian territory must be handled using an approach that combines intelligent economic development with the strengths of our great centres, regions, and municipalities large and small!"
After this historic first meeting and given the richness and relevance of the exchanges, the presidents of municipal associations from the provinces and territories have expressed a strong interest in continuing this initiative next year.
The voice of local government
Since its founding in 1919, the UMQ has represented municipalities of every size in every region of Quebec. The UMQ mission is to provide provincial leadership for effective, autonomous local governments and uphold the fundamental role of those elected to municipal office. UMQ members represent over 80% of the population and land area of Quebec and are grouped into affinity caucuses comprising local municipalities, central municipalities, regional cities, major cities, and Montreal municipalities.
AMO Contact: Pat Vanini, Executive Director, E-mail: [email protected], 416.971.9856 ext. 316.
Page 95 of 218 Page 85 of 100
June 23, 2016 REVIEW OF CANADA POST
On June 20, AMO submitted comments to the Government of Canada’s independent review of Canada Post. The review is being conducted by a Task Force and examine the cost and need for current Canada Post activities, Canada Post’s current and projected financial situation and options for new business lines. Following the Task Force’s information gathering and cost analysis, a parliamentary committee will examine options, consult Canadians and make recommendations to the government on the future of Canada Post.
AMO outlined the following key municipal concerns:
the responsibility for the maintenance and upkeep of community mailboxes (paving, lighting, snow removal, clean-up, and policing related to vandalism and theft); accessibility (especially for seniors and people living with disabilities); and the loss of mail delivery jobs in the province.
AMO particularly emphasized the impact of changes to Canada Post services on rural areas and urged the Task Force to ensure changes are consistent with the 2009 Canadian Postal Service Charter. The Charter recognizes that rural postal service remains an integral part of Canada’s universal mail service, maintains a moratorium on rural post office closures and establishes service standards for both postal delivery and post office accessibility.
As this is a federal issue, the Federation of Canadian Municipalities (FCM) has been engaged in advocacy, and has developed three principles which should inform the review. AMO had previously endorsed these principles and has asked that they be carefully considered during the Task Force’s review.
1. Meaningful Consultations: Land-use planning, service delivery and right-of-way management is unique in each city and community across the country. A one- size-fits-all approach will not work for every municipality. Canada Post must work with local governments individually to ensure meaningful consultation that the location of community mailboxes meets the needs of the community. 2. Partnerships: Servicing municipal infrastructure is the responsibility of local governments. Yet, municipal governments must not inherit the mandate of maintaining federally owned mailboxes. Either Canada Post must work with the local government to develop agreeable processes to maintain this infrastructure or Canada Post must compensate local governments for this work. 3. Congruence with Municipal Planning: As much as possible, the changes to door-to-door mail delivery must align with local strategies and processes aimed at fostering and supporting age/disability-friendly communities. Unique strategies must be developed in partnership with local governments and/or individuals.
AMO Contact: Jessica Schmidt, Policy Advisor, E-mail: [email protected]; 416.971.9856 ext. 367.
Page 96 of 218 Page 86 of 100
June 27, 2016 AMO Report to Member Municipalities Highlights of the June 2016 Board Meeting
To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors’ meetings. Highlights of the June 24, 2016 meeting include:
Provincial Review of the Ontario Municipal Board (OMB) The provincial government has announced that it is proceeding with the anticipated OMB Review this fall. The AMO Board has started its analysis and supports among other matters, scoping the jurisdiction of the OMB in a way that doesn’t create new risk of court actions, improving processes through rigorous pre-screening and vetting of appeals, and ensuring OMB members are focussed first and foremost on good planning. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.
Great Lakes Water Diversions After review of the recent Waukesha diversion decision, the AMO Board directed a letter be written to the Premier expressing severe concern over the recently approved diversion from Lake Michigan. AMO’s letter will urge the provincial government to intervene to ensure the principles of the Great Lakes Compact are upheld. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 334.
AMO Response to Bill 204, the Promoting Affordable Housing Act, and Inclusionary Zoning Bill 204 has carried in First Reading. The Bill, if passed, would further the provincial Long-Term Affordable Housing Strategy by amending the Housing Services Act, the Planning Act, the Development Charges Act, the Residential Tenancies Act, and repealing the Elderly Persons Housing Aid Act. Generally, the Board is supportive of measures that will promote affordable housing in a manner that is effective, cost efficient, and does not transfer additional responsibilities and costs to municipal governments. The Board also approved a consultation response on new inclusionary zoning regulations that will promote flexibility for municipal governments to make effective decisions based on local need and circumstances. AMO is seeking a meeting with the new Minister to discuss the Bill. Contact: Michael Jacek, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 329.
Marijuana Legalization and Municipal Interests The federal government is looking to introduce legislation that would legalize recreational marijuana use in Spring 2017. Staff presented early research on potential models of marijuana legalization and sales/distribution to understand potential municipal impacts. The Board has now directed that a task force be formed to further investigate marijuana legalization and to engage immediately with federal and provincial governments about roles and responsibilities and implementation questions around the pending new marijuana legalized regime. Contact: Craig Reid, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 334.
Blue Box Steward Obligation Decision Waste Diversion Ontario (WDO) released the 2016 Blue Box Steward Obligation on June 22nd. The 2016 Steward Obligation determines the funding municipalities receive for providing 2014 Blue Box services on behalf of brand owners and producers of designated printed paper and packaging. The Board expressed concerns with how the 2016 Steward Obligation was determined (which does not reflect the method that the arbitrator used in the previous year) and directed staff to continue the current advocacy work for a more reasonable approach. Contact: Dave Gordon, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 371.
Page 97 of 218 Page 87 of 100
Municipal Infrastructure Investment and Financial Sustainability Research Critical to the implementation of an asset management plan is a long-term financial plan. The federal Gas Tax plays one part in financing municipal asset requirements. York Region, along with input from the Municipal Finance Officers’ Association, have been developing an evidence-based financial framework that looks at municipal financial sustainability for infrastructure. It is anticipated that the framework, once created, will serve as a guide to municipal governments while research will also be integrated into the AMO Board’s work on “What’s Next Ontario?”. A presentation on this research will be made at the AMO Conference in August in Windsor. Contact: Chris VanDooren, Gas Tax Manager, Email: [email protected], (416) 971-9856 Ext. 410.
Conservation Authority Act Review The Ministry of Natural Resources and Forestry has consulted on the directions proposed for improving conservation authority (CA) functioning. The Board supported recommendations regarding the use of memorandum of understandings between municipalities and CAs to harmonize delivery where multiple CAs cross municipal boundaries, agreeing to roles to minimize/reduce overlap occurring, and setting best management practices for service standards. The proposed alteration of representation on the CA boards is not seen as necessary. The need for provincial assistance to bolster CAs where meeting the mandated services is recommended. Comments to EBR 012-7583 posting closes on September 9. Contact: Cathie Brown, Senior Advisor, Email: [email protected], (416) 971-9856 Ext. 342.
LAS Update LAS presented its 2015 Performance Report and Financial Statements to the Board. 2015 was a successful year for LAS with 375 municipalities having either saved or made money in 2015 through LAS programs and services. Link to report: www.las.on.ca/PDFs/About/Annual-Report/LASAR15A4Web.aspx. Contact: Judy Dezell, Enterprise Centre Director, Email: [email protected], (416) 971-9856 Ext. 306.
Page 98 of 218 Page 88 of 100
MEPCO UPDATE
New Federal/Provincial CPP Enhancement Agreement
To Replace the ORPP
On June 20, 2016, Federal and Provincial Ministers of Finance announced an agreement in principle to enhance the Canada Pension Plan (CPP) and increase retirement security based on:
a long phase-in of all proposed CPP changes between 2019 and 2025;
a gradual increase in the target income replacement rate from 25% to 33.3% of pensionable earnings between 2019 and 2023;
a new upper earnings limit of $82,700 when fully implemented in 2025, an increase of 14%.
Eight provinces (excluding Quebec and Manitoba) and the Federal Government are parties to the agreement, meeting the minimum threshold of seven provinces, representing two-thirds of the Canadian population, required to approve CPP changes. The parties to the agreement must formally approve the deal by July 15, 2016. We will monitor the agreement process and advise of any additional developments that may emerge.
Ontario’s support for the proposed CPP changes, means that Ontario Retirement Pension Plan (ORPP) will not proceed. The phase-in and proposed changes to the tax treatment of CPP contributions help mitigate employer and employee affordability impacts. The OMERS Plan is integrated with the CPP as the OMERS pension and contribution formulas are linked to the CPP by the Years’ Maximum Pensionable Earnings (YMPE). OMERS will be analyzing the impacts of the proposed CPP changes for communication to Plan members and employers.
For further information please contact Bruce McLeod, 416-971-9856 ext. 350 or by email [email protected]
Page 99 of 218 Page 89 of 100
Report of the Secretary-Treasurer On Nominations to the 2016 – 2018 AMO Board of Directors
June 30, 2016
Page 100 of 218 Page 90 of 100
June 30, 2016
To: Member Municipalities
It is my pleasure to submit a copy of my report on the candidates standing for election for the 2016 – 2018 AMO Board of Directors, as confirmed by the Returning Officer. The Returning Officer has confirmed candidates against the nomination requirements and processes.
Elections will be held on: Monday, August 15, 2016, 12:00 – 5:00 p.m., and Tuesday, August 16, 2016, 8:30 a.m. – 12:30 p.m. Location: Augustus Ballroom Foyer, Caesars Hotel Windsor
All elected officials from member municipalities in good standing with the Association are eligible to vote. Please note that voting delegates have until 4:00 p.m. Friday, July 15, 2016 to identify or change their caucus, if they have already registered for the conference. After this date, absolutely no changes are permitted to the voting delegates list. This rule is strictly enforced.
Please note that the Heads of the following municipal groups are automatically appointed to the appropriate Caucus of the AMO Board: • L’Association française des municipalités de l’Ontario (AFMO) • Eastern Ontario Wardens’ Caucus (EOWC) • Federation of Northern Ontario Municipalities (FONOM) • Northern Ontario Municipal Association (NOMA) • Large Urban Mayors’ Caucus of Ontario (LUMCO) • Mayors & Regional Chairs of Ontario of Single Cities and Regions (MARCO) • Ontario Small Urban Municipalities (OSUM) • Rural Ontario Municipal Association (ROMA) • Western Ontario Wardens Caucus (WOWC)
Summary: 1. The positions of President and Secretary Treasurer have been acclaimed. 2. Elections of representatives for a two-year term will be held for the following positions, subject to any withdrawals by Candidates: • Large Urban Caucus (5 elected official positions) • Regional and Single Tier Caucus (6 elected official positions) • Rural Caucus (4 elected official positions) • Small Urban Caucus (4 elected official positons)
Respectfully submitted, Trevor Wilcox AMO Secretary-Treasurer General Manager of Corporate Performance, County of Simcoe
2
Page 101 of 218 Page 91 of 100
President
Elected Official Nomination for one position - Acclaimed:
Lynn Dollin, Deputy Mayor, Town of Innisfil
Secretary-Treasurer
Staff Official Nomination for one position - Acclaimed:
Trevor Wilcox, General Manager of Corporate Performance, County of Simcoe
County Caucus
Elected Officials Nominations for three positions – Acclaimed:
Jo-Anne Albert, Councillor, County of Hastings Paul McQueen, Councillor, County of Grey
One County Caucus Elected Official vacancy to be filled by the 2016 – 2018 AMO Board of Directors, as directed by AMO Bylaw No. 2.
Staff Official Nomination for one positions – Acclaimed:
Brenda Orchard, Chief Administrative Officer, County of Huron
3
Page 102 of 218 Page 92 of 100
Large Urban Caucus
Elected Officials Nominations for five positions – Election Required:
Shaun Collier, Regional Councillor, Town of Ajax Cathy Downer, Councillor, City of Guelph Chris Friel, Mayor, City of Brantford Kevin George, Councillor, City of Kingston Rick Goldring, Mayor, City of Burlington Lou Turco, Councillor, City of Sault Ste. Marie Jared Zaifman, Councillor, City of London
Staff Official Nomination for one position:
No Nomination received – staff vacancy to be filled by the 2016-2018 Board of Directors, as directed by AMO Bylaw No. 2.
Northern Caucus
Elected Officials Nominations for four positions - Acclaimed:
Mac Bain, Councillor, City of North Bay (N.E.) Michael Doody, Councillor, City of Timmins (N.E.)
David Canfield, Mayor, City of Kenora (N.W.) Phil Vinet, Mayor, Municipality of Red Lake (N.W.)
4
Page 103 of 218 Page 93 of 100
Regional and Single Tier Caucus
Elected Officials Nominations for six positions – Election Required:
John Abel, Councillor, Town of Aurora Roger Anderson, Regional Chair, Region of Durham Colin Best, Councillor, Region of Halton Brian Bigger, Mayor, City of Greater Sudbury Paul Grenier, Councillor, Region of Niagara David Henderson, Mayor, City of Brockville Mark Taylor, Deputy Mayor, City of Ottawa Allan Thompson, Councillor, Region of Peel Tony Van Bynen, Councillor, Region of York
Rural Caucus
Elected Officials Nominations for four positions – Election Required:
Ron Eddy, Mayor, County of Brant Ronald E. Holman, Councillor, The United Counties of Leeds and Grenville Liz Huff, Councillor, Township of Leeds & the Thousand Islands Bill Vrebosch, Mayor, Municipality of East Ferris Mark Wales, Councillor, Township of Malahide Chris White, Mayor, Township of Guelph/Eramosa
Staff Official Nominations for one position - Acclaimed:
Chris Wray, CAO/Clerk-Treasurer, Municipality of Wawa
5
Page 104 of 218 Page 94 of 100
Small Urban Caucus
Elected Official Nominations for four positions – Election Required:
Gail Ardiel, Deputy Mayor, Town of the Blue Mountains David Beres, Deputy Mayor, Town of Tillsonburg Jim Collard, Councillor, Town of Niagara-on-the-Lake Robert Foster, Councillor, Town of Lincoln Graydon Smith, Mayor, Town of Bracebridge
Staff Official Nomination for one position - Acclaimed:
Larry McCabe, Chief Administrative Officer, Town of Goderich
6
Page 105 of 218 Page 95 of 100
July 6, 2016 Ontario Asset Management Regulation Consultations – Considerations for Members Taking Part
To Heads of Council, CAOs, and Clerks:
On July 11, 2016 the Ministry of Infrastructure of Ontario will begin consultations on potentially establishing an asset management planning regulation under the Infrastructure for Jobs and Prosperity Act, 2015, to set the form and content of municipal asset management plans.
AMO strongly supports municipal asset management and has worked hard to provide resources and programming to help municipalities develop their capacity. However, the Association has significant concerns with a regulatory approach at this time to municipal asset management planning. Our advice to the Province was to not regulate but rather to update the Guideline, and to share and inform to develop a deeper culture of asset management planning. Regulating activity is always a very heavy-handed approach which we ask members to take into account while participating at these provincial consultations.
Since 2012 municipalities seeking provincial funding for infrastructure have been required to demonstrate how a proposal aligns with their asset management plan. This has resulted in nearly all municipal governments doing asset management planning. However, the Province remains concerned that the asset management plans vary substantially in what they contain and how they measure and report. The proposed regulation is focused on addressing this. We are concerned that the Province is proposing to develop a regulation for standardization and consistency purposes that would be of greater use to the Province than to municipal governments.
The consultation document indicates that the Province is proposing to do this by requiring:
the creation of a municipal asset management policy specifying council’s role and update frequency an asset inventory that lists the type, quantity, replacement cost, age, and condition of assets the use of standard service level indicators and measures to allow cross-municipal comparison a lifecycle management policy that sets out costs, risks, funding options, and future burden a financial strategy that details an asset’s expenditure requirements, municipal revenues, the range of funding sources available, etc.
AMO participated in the group of municipal staff that the Province put together to inform its approach. In discussions at the political level, elected representatives advised that:
Preference for guidance – A more thorough and better guidance to municipalities on asset management can achieve greater capacity while respecting municipal diversity. Municipalities have already achieved a significant expansion in asset management with guidance and capacity support. Asset management is more a continuous cycle of planning. Tying asset management to funding application requirements has helped move the practice forward but at the same time, unsuccessful grant applications detract from the use of asset management planning. Taking a guidance, supportive approach is a course of action that, at this time, will be seen to be more helpful than a regulatory approach for 444 municipal governments.
Federal Gas Tax alignment – Any direction, guidelines or a regulation, taken by the Province needs to be consistent with the federal gas tax reporting requirements. Otherwise, municipalities will be doing more work than needed if not aligned.
Page 106 of 218 Page 96 of 100
Municipal capacity – Regulating asset management for the sake of standardization could stretch municipal staff capacity further without a direct municipal benefit.
Administrative Burden – Increasing regulatory burden on municipal governments is a major drain on municipal staff time and council activity. By regulating municipal asset management plans and requiring these plans to be integrated with all the others municipalities currently do, increases red tape, requires staff time and means councils will need to spend time on ensuring provincial requirements are met, rather than finding solutions to local problems.
In preparing to take part in the consultation process, AMO members may wish to think of their own experiences with asset management planning and the need for regulation. We hope the above concerns will be helpful in informing your input to the Province in this consultation.
AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected], 416.971.9856 ext. 334.
Page 107 of 218 Page 97 of 100
July 12, 2016
Infrastructure Canada - Phase 1 Infrastructure Funding Agreements Cross Country Status
This communication with members provides an update as we near the three-month mark since INFRA Canada issued details of Phase 1 funding for Public Transit and Clean Water and Waste Water. Discussions are underway in the remaining jurisdictions, including Ontario.
Recap of the Federal commitments based on April letter to the provinces and territories setting out agreement frameworks for:
Federal Public Transit Fund – $3.4 billion; allocation for Ontario is $1.48 billion based on percentage share of national ridership; rehabilitation, optimization and modernization projects that improve transit systems. Federal Clean Water and Wastewater Fund - $2 billion; allocation for Ontario is $570 million; rehabilitation of water, wastewater and stormwater infrastructure, planning and design of future facilities and upgrades to existing systems. Both funding programs must be spent by March 31, 2018.
Canada has signed agreements with three provinces and one territory:
June 16 – British Columbia – Transit June 20 - Yukon – Transit and Clean Water July 5 - Quebec – Transit and Clean Water July 8 - Newfoundland and Labrador – Transit and Clean Water.
Some observations of the already signed agreements:
The Quebec agreement defines project incrementality as "federal funding under the Agreement that is added to the funding already planned by the Government of Quebec as part of its Infrastructure Plan, to allow Quebec to carry out more infrastructure projects or to accelerate those that it had already planned". This is helpful to Quebec, which like Ontario, has a significant multi-year municipal infrastructure funding program. Eligible project expenses are covered up to March 31, 2018, except the Yukon Clean Water Agreement which allows funding for an additional year, no doubt done to recognize the challenge of very short construction seasons. The federal Minister has the ability to accept projects that are three years in length and the federal budget allocated 25% of the funds in year three to accommodate this possibility. The agreements charge the provinces and territories with creating a list of projects for federal government review to ensure compliance with the agreements. Some agreements identify a list of initial municipal projects that meet the eligibility requirements and also provide a timeline for submitting additional project lists to the federal government so that all the funding is committed. (Unspent funding is to be transferred to the gas tax fund). No Provincial or Territorial Municipal Association is a signatory to the agreements, although some have been pre-consulted by their province.
Closer to home:
We understand Federal-Ontario discussions are continuing. AMO has a meeting soon with Ontario’s new Minister of Infrastructure, Hon. Bob Chiarelli to urge i) timely conclusion of the agreement so that municipal governments can submit eligible projects
Page 108 of 218 Page 98 of 100
as soon as possible recognizing that projects must be completed by March 2018 and ii) early collaboration on Phase 2 design as input to the federal government. Municipal governments should be reviewing their asset management plans for projects that fit the eligibility criteria and that could be submitted to the Province for consideration.
AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected]; Phone: 416.971.9856 ext. 334.
Page 109 of 218 Page 99 of 100
Information Available Upon Request
July 2016
Cards of Thanks
Steve Roberts – Card of thanks for retirement gifts
Cam Gruer – Card of thanks for retirement gifts
Minutes
Kingston Frontenac Lennox and Addington Board of Health – Minutes of the General Meeting of the Board of Health May 25, 2016
Page 110 of 218 Page 100 of 100
The Corporation of the County of Lennox and Addington
By-law No.
A By-Law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at Its Meeting Held on July 27, 2016
WHEREAS pursuant to Section 5(1), of The Municipal Act, 2001, the powers of a municipality are to be exercised by its Council;
AND WHEREAS, Part II and Part III of the Municipal Act, 2001 outline the powers which are to be exercised by a municipal council;
AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of the County of Lennox and Addington, at this meeting, be confirmed and adopted by by-law;
NOW THEREFORE, the Council of the Corporation of the County of Lennox and Addington enacts as follows:
(1) That the actions of the Council of the Corporation of the County of Lennox and Addington, at its meeting held July 27, 2016, in respect of each motion and resolution passed and other actions taken by the Council of the Corporation of the County of Lennox and Addington, at this meeting, are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law;
(2) That the Warden and proper officials of the Corporation of the County of Lennox and Addington are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Lennox and Addington referred to in the preceding section hereof;
(3) That the Warden and Chief Administrative Officer/Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Lennox and Addington.
Read a first, second and third time and finally passed this twenty-seventh day of July 2016.
Chief Administrative Officer/Clerk Warden
Page 111 of 218 NAPANEE DISTRICT COMMUNITY FOUNDATION
Founded for giving - Serving since 1987
March 18, 2016
Mr. Bryan Brooks, CAO/Municipal Clerk Township of Stone Mills 4504 County Road 4 Centreville, Ontario K0K 1N0
Dear Mr. Brooks,
Re: Request to Address Township Council
The Napanee District Community Foundation’s mission is to help improve quality of life throughout Lennox and Addington with financial assistance to support social services, arts and culture, health, education, recreation, youth, seniors and the environment.
For 28 years we’ve been funding community projects and helping students get a post- secondary education.
In 2016 we’ll be distributing $108,000 in grants, scholarships and bursaries and are building to increase that capability from year to year.
As the Foundation’s newly-arrived administrative head, I’d appreciate an opportunity to introduce myself, briefly summarize what we do and how we do it, and inform about a newly- announced nation-wide grants program available to community groups and organizations who’d like to organize a project to celebrate Canada’s sesquicentennial in 2017.
I’ll make myself available at the Council’s convenience.
Sincerely.
Tom Derreck, Executive Director 613-326-1615 cell
47 Dundas Street East, Napanee ON K7R1H7
Phone: 613-354-7333 email: [email protected] website: www.ndcf.ca
Making a difference throughout Lennox & Addington
Thank you very much for submitting an application for a 2016 community grant. The
Page 112 of 218
Page 113 of 218 Township Of Stone Mills 4504 County Road 4, Centreville, Ontario KOK1N0 Tel. 613 378 2475 - Fax. 613 378 0033
> Council Delegation Request Form
Person(s) to Appear: N&t'H\CAv\ R*C(/ll/l/(Cl/1(j _ Preferred Date; J Alternate Date Sep“‘6VV1\3(((0/COWQ Name Title/Organization 3’l()v\e Wlrlts FVK —\~ Business Telephone Residential Telephone (gt?) 373~l“t3S (oi?) 37°l~S7Z8 General Outline Of Subject Matter Req/t,cg“i §u(!)?3cr+)’iGGt'i~L€v\c§Nr/l"iiCmQ[(gin/tf(f{r‘J*|(A/1.
Yes No Date Submitted Lene r su bmRie d WI‘th req ues t " 'V€30}00\/#’uo\us'{. 30/'20{L Yes No Slgnatur 7‘ J Laptop Computer Required \/ Yes No W; Projector Required VK
Regular Meetings of Council are held on the 1st and the 3rd Monday of each month commencing at 6:30 p.m.
Anyone wishing to conduct a presentation must provide an electronic version of their presentation, in Microsoft PowerPoint, 48 hours in advance of the meeting to the attention of the CAO/Clerk.
Failure to submit the presentation willresult in the PowerPoint presentation not being allowed.
A written/signed letter outlining the subject matter of the delegation must be provided to the C|erk’s Department by 12:00 p.m. Wednesday prior to the meeting.
Additional material may be circulated or presented at the time of the delegation.
Scheduling willbe at the discretion of Clerk, and willbe confirmed.
There are no guarantees that by requesting a certain date(s) your delegation willbe accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Submission of this form does not guarantee the approval of your request for a delegation.
Allinformation submitted will be considered to be public information and subject to full disclosure under the Municipal Freedom of Information and Protection of Privacy Act.
Page 114 of 218 Township Of Stone Mills 4504 County Road 4, Centreville, Ontario KOK 1 NO
Tel. 613 378 2475 - Fax. 613 378 0033
Council Delegation Request Form
Person(s) to Appear: ):P �,0,i�.ktV;£ ().6'1'- i (;.N � VIi i> i..L Preferred Date: Alternate Date No A-L..-.--£R.NA1'L t:Yk£.. D\.. £ ) SfFr. t;, �oll.p . 11:> 11t' Cilf'l iNG. .su/l G.¢:. 'CY Name Title/Organization
Business Telephone Residential Telephone �I"!J ',70- 51&;:; $4-H�
General Outline Of Subject Matter , .s 01 r1 t; o (t 4A1-.11 ur:.b S�Dr?rS UAv{i,e. LAU Pi? oC.li.A:M l
Yes No Date Submitted Letter submitted with request V A-UG;l-<.5.. ::; Isr, .:10 d•• . Yes No S i gnature Laptop Computer Required V' :ft� O�� Yes No Projector Required V
Regular Meetings of Council are held on the 1 st and the 3rd Monday of each month commencing at 6:30 p.m.
Anyone wishing to conduct a presentation must provide an electronic version of their presentation, in Microsoft PowerPoint, 48 hours in advance of the meeting to the attention of the CAO/Clerk.
Failure to submit the presentation will result in the PowerPoint presentation not being allowed.
A written/signed letter outlining the subject matter of the delegation must be provided to the Clerk's Department by 12:00 p.m. Wednesday prior to the meeting.
Additional material may be circulated or presented at the time of the delegation.
Scheduling will be at the discretion of Clerk, and will be confirmed.
There are no guarantees that by requesting a certain date(s) your delegation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Submission of this form does not guarantee the approval of your request for a delegation.
All information submitted will be considered to be public information and subject to full disclosure under the Municipal Freedom of Information and Protection of Privacy Act.
Page 115 of 218
The Corporation Of The Township of Stone Mills Staff Report
Report Date: Sept 6, 2016 Entitled: July 2016 Accounts Payable/Payroll Reports Recipient: Reeve and Council Submitted By: Christina Beaushaw, Treasurer
Staff Recommendation:
That Council for the Township of Stone Mills approve the Accounts Payable Reports for the Month of July 2016 as prepared by the Treasurer as follows:
HST $ 62,710.23 Payroll Remittances $ 42,441.12 General Government & Technology $ 40,509.65 Protection to Persons & Property $ 114,525.09 Transportation $ 468,688.25 Waste Management $ 9,365.41 Recreation $ 40,918.01 Planning Services $ 4,630.50 Properties Maintenance $ 30,644.54 Levies- County & School Boards $ 0.00 Total Accounts Payable $ 814,432.80
Overview Cheques are typically issued on the 10th and 25th of each month.
Background
Details of invoices are available at the office from the Treasurer. Please call in advance of the meeting for any information.
Page 1 of 2
Page 116 of 218
Financial/Budgetary Implications The cash position of the municipality allows for the payment of these invoices.
Energy Consumption and Demand Management Implications
N/A
Accessibility Ontarians Disability Act, 2005 Implications
N/A
Attachments Summary of payments, and Payroll Report
Page 2 of 2
Page 117 of 218 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 1 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance HST
Total $62,710.23 Payroll 38 MINISTER OF FINANCE, , , , JUNE 1 TO 30/ 07/05/16 JUNE 1 TO 30 EHT 07/05/16 $2,612.47 01-00-000-2121 A/P - Employer Health Tax - Province $0.00 ($4,788.83) $2,612.47 40 RECEIVER GENERAL, , , , JULY 1-15 /P/T 07/25/16 JULY 1-15 TAX /C.P.P. AND E.I P/T DUE JULY 07/25/16 $2,001.32 01-00-000-2154 A/P - Receiver General RP0001 $0.00 ($4,211.38) JUNE16 -30/P/T 07/05/16 JUNE 16 TO 30 TAX /CP.P. AND E.I P/T DUE 07/05/16 $2,069.37 01-00-000-2154 A/P - Receiver General RP0001 $0.00 ($4,211.38) JULY 1-15 /F/T 07/25/16 JULY 1-5 TAX /C.P.P. AND E/.I F/T DUE JULY 07/25/16 $16,012.43 01-00-000-2157 A/P - Receiver General RP0002 $0.00 ($7,156.11) JUNE16 TO 30F/T 07/05/16 JUNE 16 TO 30 TAX / CP.P. AND E.I F/T DUE 07/05/16 $15,921.81 01-00-000-2157 A/P - Receiver General RP0002 $0.00 ($7,156.11) $36,004.93
Page 118of218 102 WORKPLACE SAFETY AND INSURANCE BOARD, P.O. BOX 4115, STATION A, TORONTO, ON, M5W-2V3 JUNE 1 TO 30/ WSIB07/05/16JUNE 1 TO 30 / WSIB 07/05/16 $3,737.18 01-00-000-2153 A/P - Workplace Safety Insurance Bd. - $0.00 ($3,937.88) $3,737.18 2337 AIG INSURANCE COMPANY OF CANADA, P.O. BOX 15286 ,POSTAL STATION A, TORONTO, ON, M5W-1C1 #BSC9133273E/AU 07/05/16 AUG 1 POLICY NO: 07/05/16 $83.54 01-00-000-2151 A/P - Sunlife Employee Benefits $0.00 ($19,340.77) $83.54 Total $42,441.12 General Government 342 BURNS FIRE WORKS, P.O. BOX 465 STN MAIN, GANANOQUE, ON, K7G-2T9 1603 07/05/16 JUNE 27 FIRE WORKS FOR CANADA DAY 07/05/16 $5,573.72 01-00-000-0000 GL Suspense $0.00 $29,700.20 $5,573.72 1472 CANADA DAY COMMITTEE, , TAMWORTH, ON, K0K-3G0 JULY 1 2016 07/06/16 JULY 1 CANADA DAY DONATIONS 07/06/16 $5,360.00 01-00-000-0000 GL Suspense $0.00 $29,700.20 $5,360.00 2023 JOHN M GRANGE IN TRUST, P.O. BOX 26, NAPANEE, ON, K7R-3L4 JULY 19 2016 07/20/16 JULY 19 REFUND OVERPAYMENT 22 07/20/16 $928.69 01-00-000-0000 GL Suspense $0.00 $29,700.20 $928.69 2076 SANDRA ANNE CAMERON TAYLOR, 265 SANDY HOOK ROAD, R.R.#8, PICTON, ON, K0K-2T0 JUNE 30 2016 07/05/16 JUNE 30 REFUND2015 MINUTES OF 07/05/16 $457.77 01-00-000-0000 GL Suspense $0.00 $29,700.20 $457.77 2361 BRANDON MCGRATH, 691 FRIZZELL ROAD, TAMWORTH, ON, K0K-3G0 JULY 6 2016 07/11/16 JULY 6 REFUND OVERPAID BALANCE DUE 07/11/16 $65.78 01-00-000-0000 GL Suspense $0.00 $29,700.20 $65.78 2368 TRI THANH NGUYEN, 3287 DUNDAS STREET WEST, TORONTO, ON, M6P-2A5 JULY 19 2016 07/27/16 JULY 19 RETURN PAYMENT RECEIVED 07/27/16 $13,024.50 01-00-000-0000 GL Suspense $0.00 $29,700.20 $13,024.50 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 21 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 33 CINTAS CANADA CORPORATION, 1150 GARDINERS ROAD, KINGSTON, ON, K7P-1R7 884744977 07/13/16 JULY 13 RUG RENTAL /OFFICE 07/13/16 $174.01 01-01-101-5200 Services $19,000.00 $10,040.30 $174.01 43 BURKE PRINTING, 457 ADVANCE AVENUE, P.O. BOX 457, NAPANEE, ON, K7R-3P5 28064 07/20/16 JULY 15 QTY 1,000 LETTERHEAD 07/20/16 $164.85 01-01-101-5208 Printing & Advertising $2,000.00 ($450.98) $164.85 50 BELL CANADA, P.O. BOX 9000, STN. DON MILLS, NORTHYORK, ON, M3C-2X7 378-2475/ AUG 6 07/19/16 BILLING JULY 7 TO AUG 6 378-2475/ OFFICE 07/19/16 $363.70 01-01-101-5206 Telephone $5,600.00 $1,427.73 $363.70 82 THE NAPANEE BEAVER LIMITED, 72 DUNDAS STREET EAST, NAPANEE, ON, K7R-1H9 401169 07/05/16 AD SUMMER JOB /OFFICE 07/05/16 $144.19 01-01-101-5208 Printing & Advertising $2,000.00 ($450.98) 401170 07/06/16 AD SUMMER JOB /OFFICE 07/06/16 $144.19 01-01-101-5208 Printing & Advertising $2,000.00 ($450.98) 401195 07/05/16 Property Tax bill Ad/NAPANEE BEAVER 07/05/16 $79.37 01-01-101-5208 Printing & Advertising $2,000.00 ($450.98) $367.75 174 K P M G LLP, T4348, P.O. BOX 4348, STATION A, TORONTO, ON, M5W-7A6 8001190092 07/26/16 JULY 25 INTERIM BILLING FOR SERVICES 07/26/16 $2,825.00 01-01-101-5204 Audit $35,000.00 $11,314.20 Page 119of218 $2,825.00 201 PITNEY WORKS, P.O. BOX 280, ORANGEVILLE, ON, L9W-2Z7 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $49.11 01-01-101-5200 Services $19,000.00 $10,040.30 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $4,655.52 01-01-101-5207 Postage $15,000.00 $5,244.50 $4,704.63 325 995419 ONTARIO LTD HART N' HART, 111 INDUSTRIAL BLVD, NAPANEE, ON, K7R-3Z1 36525 07/05/16 JUNE 29 NAME PLATE /SUMMER STUDENT 07/05/16 $12.72 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 $12.72 585 PHIL HANNA, 367 TESKEY ROAD, R.R.1, ENTERPRISE, ON, K0K-1Z0 16-16 07/14/16 july 7 5 keys for Newburgh hall /qty 2 keys for file 07/14/16 $17.00 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 $17.00 949 ERIC SMITH, 482A CEDARSTONE RD, R.R.# 1, TAMWORTH, ON, KOK-3G0 JUNE 6 TO 29 07/05/16 JUNE 6 TO 29 MILEAGE /REEVE 07/05/16 $124.82 01-01-102-5209 Travel $6,500.00 $5,402.22 $124.82 1050 CIBC CORPORATE CLASSIC VISA, P.O. BOX 4595,, STATION A, TORONTO, ON, M5W-4X9 OCT 13 2016 07/14/16 OCT 13 2016 LAS/MFOA INVESTMENT 07/14/16 $228.96 01-01-101-5211 Conventions & Training $13,500.00 $4,263.18 OCT 13 2016 07/14/16 OCT 13 2016 LAS/MFOA INVESTMENT 07/14/16 $228.96 01-01-102-5211 Conventions & Training $13,500.00 $6,533.94 $457.92 1227 IRON MOUNTAIN CANADA CORPORATION, P.O. BOX 3527 STATION A, TORONTO, ON, M5K-1E7 MTG7767 07/26/16 JUNE 8 SHREDDING ON SITE OFFICE 07/26/16 $72.36 01-01-101-5200 Services $19,000.00 $10,040.30 $72.36 1403 REALTAX INC, 17705B LESLIE STREET, SUITE 1 A, NEWMARKET, ON, L3Y-3E3 57321 07/13/16 JULY 12 PROCEED WITH FINAL NOTICES 07/13/16 $269.66 01-01-101-5217 Tax Registration $20,000.00 $411.17 57470 07/26/16 JULY 18 LASM16-28 TAX REGISTRATION 07/26/16 $330.72 01-01-101-5217 Tax Registration $20,000.00 $411.17 $600.38
8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 23 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 1970 CHOICE COM NETWORKS AND COMMUNICATIONS, 330 SIDNEY STREET, BELLEVILLE, ON, K8P-3Z3 74095 07/13/16 JUNE 16 WORK DONE ON THE FIRE 07/13/16 $43.25 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 74486 07/13/16 JUNE 22 SUPPORT FOR LAP TOP 07/13/16 $86.50 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 74534 07/13/16 JUNE 24 SPAM COMING THRU TO MAIN 07/13/16 $64.87 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 74582 07/11/16 JULY 1 TO JULY 31 MONTHLY BILLING 07/11/16 $576.98 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 74879 07/26/16 JULY 18 IMPLEMENT SQL LICENSING AND 07/26/16 $272.30 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 75034 07/26/16 JULY 20 NEED ASSISTANCE UPGRADING 07/26/16 $185.26 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 75035 07/26/16 JULY 20 ONSITE CONTRACT 07/26/16 $144.17 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 75040 07/26/16 JULY 1 QTY 1 LENOVO THINKPAD ESSENTIAL07/26/16 $40.69 01-01-106-5241 Information Technology - Materials & $25,000.00 $1,085.80 75042 07/26/16 JULY 21 QTY 1 MICROSOFT SQL SERVER 07/26/16 $3,084.35 01-01-106-5241 Information Technology - Materials & $25,000.00 $1,085.80 $4,498.37 2163 TELUS, PO BOX 5300, BURLINGTON, ON, L7R-4S8 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $41.98 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $150.68 01-01-101-5206 Telephone $5,600.00 $1,427.73 $192.66 2181 XPLORNET COMMUNICATIONS INC., 300 LOCKHART MILL ROAD, P.O. BOX 9060, WOODSTOCK, NB, 14200591 07/26/16 JULY 24 JULY 24 TO AUG 23 /XPLORNET 07/26/16 $472.09 01-01-106-5240 Information Technology - Services $49,600.00 $6,930.47 Page 120of218 $472.09 2215 PETTY CASH, , , , JULY 19 2016 07/19/16 JULY 19 SUPPLIES /OFFICE 07/19/16 $14.95 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 JULY 26 2016 07/26/16 JULY 26 SUPPLIES /OFFICE 07/26/16 $12.00 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 JUNE 30 2016 07/05/16 JUNE 30 SUPPLIES /OFFICE 07/05/16 $12.00 01-01-101-5201 Materials & Supplies $20,000.00 $4,312.08 JULY 12 2016 07/26/16 JULY 12 XP MAIL OUT /TAXES 07/26/16 $11.98 01-01-101-5207 Postage $15,000.00 $5,244.50 $50.93 Total General Government $40,509.65 Protection to Persons & Property 3 UNIVERSAL SUPPLY GROUP INC., 505 O'CONNOR DRIVE, KINGSTON, ON, K7P-1J9 882-451007 07/19/16 QTY 1 3" IPS BALL VALVE/M741 /FIRE 07/19/16 $295.42 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 882-451936 07/19/16 MAY 20 CREDIT INVOICE 451007/INV#449940 07/19/16 ($469.74) 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 882451996 CREDIT 07/20/16 CREDIT INVOICE882-451996 PAID INVOICE 07/20/16 ($268.07) 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 882-458094 07/20/16 OIL FILTER AND OIL FOR UTILITY 721 07/20/16 $30.72 01-02-205-5300 Repairs and Maintenance $16,500.00 $6,752.85 ($411.67) 15 KARL CAMPBELL, 101 DOWDLE RD, RR1, NEWBURGH, ON, K0K 2S0 QPRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS FIRE 07/20/16 $110.00 01-02-205-5200 Services $31,480.00 $17,492.81 $110.00 38 MINISTER OF FINANCE, , , , 16190716039 07/26/16 JULY MONTHLY BILLING POLIICNG 07/26/16 $91,829.00 01-02-210-5215 Police Services $1,101,948.00 $367,339.45 $91,829.00 38 MINISTER OF FINANCE, , , , 17190716113 07/26/16 APRIL 25 EMERG VEH TECH KEVI N HUGHES 07/26/16 $130.00 01-02-205-5211 Conventions & Training $28,000.00 $9,390.30 17190716113 07/26/16 APRIL 25 EMERG VEH TECH KEVI N HUGHES 07/26/16 $65.00 01-02-205-5224 Fire Prevention $9,000.00 $4,040.82 $195.00
8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 24 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 50 BELL CANADA, P.O. BOX 9000, STN. DON MILLS, NORTHYORK, ON, M3C-2X7 358-2200/ AUG 12 07/26/16 BILLING JULY 13 TO AUG 12 613-358-2200/ 07/26/16 $87.88 01-02-205-5206 Telephone $10,500.00 $4,652.39 358-2200/ JULY 12 07/05/16 BILLING JUNE 13 TO JULY 12 613-358-2200/ 07/05/16 $88.24 01-02-205-5206 Telephone $10,500.00 $4,652.39 378 -2212 / AUG 6 07/19/16 BILLING JULY 7 TO AUG 6 378-2212 07/19/16 $81.97 01-02-205-5206 Telephone $10,500.00 $4,652.39 378-2475/ AUG 6 07/19/16 BILLING JULY 7 TO AUG 6 378-2475/ OFFICE 07/19/16 $66.14 01-02-205-5206 Telephone $10,500.00 $4,652.39 379-2361/JULY 15 07/11/16 JUNE 16 TO JULY 15 613-3792361 07/11/16 $178.11 01-02-205-5206 Telephone $10,500.00 $4,652.39 613-377-6500/JULY 07/11/16 BILLING JUNE 16 TO JULY 15 613-377- 07/11/16 $111.89 01-02-205-5206 Telephone $10,500.00 $4,652.39 6133792361/JULY 07/18/16 BILLING JULY 7 1-877-554-5557 / TOLL FREE 07/18/16 $25.74 01-02-205-5224 Fire Prevention $9,000.00 $4,040.82 378-2475/ AUG 6 07/19/16 BILLING JULY 7 TO AUG 6 378-2475/ OFFICE 07/19/16 $66.14 01-02-230-5206 Telephone $2,000.00 $1,174.23 $706.11 81 PUROLATOR COURIER LTD, P.O. BOX 1100, ETOBICOKE POSTAL STATION A, ETOBICOKE, ON, M9C-5K2 431692900 07/11/16 JUNE 16 PROLATOR FEES /FIRE 07/11/16 $180.39 01-02-205-5200 Services $31,480.00 $17,492.81 $180.39 101 KINGSTON OXYGEN HOME HEALTH CARE CENTRE, 700 PROGRESS AVE, KINGSTON, ON, K7M-4W9 28158 07/18/16 OXYGEN SERVICE FOR THE FIRE 07/18/16 $17.60 01-02-205-5200 Services $31,480.00 $17,492.81 $17.60
Page 121of218 127 UPPER CANADA OFFICE SYSTEMS, 40 GRANT TIMMINS DRIVE, KINGSTON, ON, K7M-8N2 196839 07/11/16 PHOTCOPIER RENTAL SERVICE FOR 07/11/16 $93.87 01-02-205-5200 Services $31,480.00 $17,492.81 $93.87 134 HILL TOP VARIETY & GAS BAR, C/O GURI SIENGH, P.O. BOX 89, NEWBURGH, ON, K0K-2S0 2237861 07/18/16 FUEL FOR FIRE TRUCKS AND OTHER 07/18/16 $27.50 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 2237861 07/18/16 FUEL FOR FIRE TRUCKS AND OTHER 07/18/16 $357.75 01-02-205-5303 Fuel $12,000.00 $6,384.56 2237863 07/18/16 FUEL FOR FIRE TRUCKS AND OTHER 07/18/16 $70.53 01-02-205-5303 Fuel $12,000.00 $6,384.56 2237867 07/18/16 FUEL FOR FIRE TRUCKS AND OTHER 07/18/16 $144.12 01-02-205-5303 Fuel $12,000.00 $6,384.56 2237874 07/18/16 FUEL FOR FIRE TRUCKS AND OTHER 07/18/16 $142.29 01-02-205-5303 Fuel $12,000.00 $6,384.56 2237877 07/27/16 JULY 25 & 26 FUEL /ST # 3 07/27/16 $277.01 01-02-205-5303 Fuel $12,000.00 $6,384.56 $1,019.20 189 FIRESERVICE MANAGEMENT LTD, 34 TORLAKE CRESCENT, TORONTO, ON, M8Z-1B3 434063 07/11/16 BUNKER GEAR CLEANING SERVICE FOR 07/11/16 $65.81 01-02-205-5200 Services $31,480.00 $17,492.81 $65.81 192 A. J. STONE, 62 BRADWICK DRIVE, VAUGHAN, ON, L4K-1K8 128629 07/19/16 SUPPLIES AND EXTRA CYLINDER FOR RIT 07/19/16 $5,885.64 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 $5,885.64 201 PITNEY WORKS, P.O. BOX 280, ORANGEVILLE, ON, L9W-2Z7 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $814.08 01-02-205-5207 Postage $2,000.00 $1,084.16 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $127.20 01-02-230-5207 Postage $250.00 $21.04 $941.28 206 LEVAC SUPPLY LIMITED, 25 RAILWAY STREET, KINGSTON, ON, K7K-2L7 1196608 07/14/16 SUPPLIES REQUIRED FOR THE STONE MILLS 07/14/16 $171.96 01-02-205-5263 Reimbursements $0.00 ($935.64) $171.96 211 ROGERS SIGNS, 5820 COUNTY RD 4, ENTERPRISE, ON, K0K-1Z0 900 07/05/16 LETTERING FOR MARINE 741 07/05/16 $396.86 01-02-205-5300 Repairs and Maintenance $16,500.00 $6,752.85 $396.86 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 25 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 262 TALLMAN TRUCK CENTRE LIMITED, 750 DALTON AVENUE, KINGSTON, ON, K7M-8N8 324568T 07/20/16 FUEL FILTER FOR WILDLAND 721 07/20/16 $55.99 01-02-205-5300 Repairs and Maintenance $16,500.00 $6,752.85 $55.99 564 NOREEN DESFORGE, BOX 268, YARKER, ON, K0K-3N0 JUNE 27-29 07/13/16 TRAVEL EXPENSES FOR FIRE PREVENTION 07/13/16 $315.99 01-02-205-5224 Fire Prevention $9,000.00 $4,040.82 $315.99 652 SAFEDESIGN APPAREL LTD, 34 TORLAKE CRESCENT, TORONTO, ON, M8Z-1B3 248135 07/26/16 JULY 20 QTY 1 12" COMBAT CHALLENGE 07/26/16 $312.00 01-02-205-5263 Reimbursements $0.00 ($935.64) $312.00 742 RICHARD EASTERBROOK, P.O. BOX 7, TAMWORTH, ON, K0K-3G0 JULY 3 2016 07/11/16 SUPPLIES PURCHASED FOR TAMWORTH 07/11/16 $51.34 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 $51.34 872 ANDY CASSIBO, P.O. BOX 86, CAMDENEAST, ON, K0K--1J0 JULY 7 2016 07/13/16 ITEMS PURCHASED FOR TRAINING / AUTO EX 07/13/16 $46.33 01-02-205-5211 Conventions & Training $28,000.00 $9,390.30 $46.33
Page 122of218 907 KINGSTON HUMANE SOCIETY, 1 BINNINGTON COURT, KINGSTON, ON, K7M-8M9 JUNE 30 CREDIT 07/14/16 ANIMAL AT LARGE $150.00 /ADMIN FEES 07/14/16 ($300.00) 01-02-250-4400 User Fees - pound reclaims $1,200.00 $293.00 JUNE 30 CREDIT 07/14/16 ANIMAL AT LARGE $150.00 /ADMIN FEES 07/14/16 ($75.00) 01-02-250-4601 Dog Licences $9,000.00 $1,386.00 SM-KHS POUND- 07/14/16 JUNE SERVICES ADMIN FEE $250.00 07/14/16 $699.00 01-02-250-5200 Services $25,000.00 $8,988.01 $324.00 918 TAMWORTH VARIETY & GAS BAR, P.O. BOX 173, TAMWORTH, ON, K0K-3G0 2284310 07/11/16 JUNE 10 TO JULY 3 FUEL /FIRE 07/11/16 $434.51 01-02-205-5303 Fuel $12,000.00 $6,384.56 $434.51 991 DAVID WAY, 15 CEDARSTONE ROAD, R.R.#1, TAMWORTH, ON, K0K-3G0 APRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS FIRE 07/20/16 $687.50 01-02-205-5200 Services $31,480.00 $17,492.81 $687.50 1026 PRINCESS AUTO LTD, 1016 CENTENNIAL DR E, KINGSTON, ON, 27-5-193667 07/05/16 MATERIALS AND SUPPLIES FOR NEWBURGH 07/05/16 $74.44 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 $74.44 1050 CIBC CORPORATE CLASSIC VISA, P.O. BOX 4595,, STATION A, TORONTO, ON, M5W-4X9 JUNE 7 2016 07/14/16 JUNE 7 MTO LOST LICENSE PLATE FOR 07/14/16 $35.00 01-02-205-5200 Services $31,480.00 $17,492.81 JUNE 20 2016 07/14/16 BUNKER GEAR FOR FIRE FIT 07/14/16 $2,643.11 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 $2,678.11 1346 MIKE DEL-MEI, 843 NINETH CONCESSION, ENTERPRISE, ON, K0K-1Z0 APRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS 07/20/16 $550.00 01-02-205-5200 Services $31,480.00 $17,492.81 $550.00 1388 THOMAS R. RIVOIRE, SMITH ROBINSON BUILDING, SUITE 300-27 PRINCESS STRRET, KINGSTON, ON, K7L-1A3 447 07/05/16 JUNE 22 SERVICES RE DOG AT LARGE 07/05/16 $256.94 01-02-250-5200 Services $25,000.00 $8,988.01 $256.94 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 26 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 1418 KINGSTON FIRE & RESCUE, 500 O'CONNOR DRIVE, KINGSTON, ON, K7P-1N3 001955 07/11/16 SECOND QUARTER DISPATCHING FEES 07/11/16 $4,390.52 01-02-205-5218 Dispatching $19,000.00 $10,218.96 $4,390.52 1714 WESTENDORP DISPOSAL SERVICE, 1709 WESTBROOK ROAD, KINGSTON, ON, K7P-2Y7 3740 07/13/16 JUNE 30 JUNE 29 FRONT LOAD LIFT 07/13/16 $61.97 01-02-205-5263 Reimbursements $0.00 ($935.64) $61.97 1719 RESEARCH & PRODUCTIVITY COUNCIL, 921 COLLEGE HILL ROAD, FREDERICTON, NB, E3B-6Z9 186035 07/11/16 COMPRESSED BRATHING AIR ANALYSIS 07/11/16 $549.50 01-02-205-5200 Services $31,480.00 $17,492.81 $549.50 1747 NAPANEE TRUCK SERVICE INC, 123 MILLIGAN LANE, NAPANEE, ON, K7R-3Z4 11612 07/13/16 SAFETY & REPAIRS TO WILDLAND 721 07/13/16 $236.00 01-02-205-5300 Repairs and Maintenance $16,500.00 $6,752.85 11612 07/13/16 SAFETY & REPAIRS TO WILDLAND 721 07/13/16 $338.86 01-02-205-5302 Repairs & Maintenance - Equipment $8,000.00 $2,615.50 $574.86 1778 AMY HAWLEY, 657 CARROLL ROAD, TAMWORTH, ON, K0K-3G0 JULY 11 2016 07/18/16 REIMBURSMENT FOR DRIVER'S LICENSE 07/18/16 $136.00 01-02-205-5211 Conventions & Training $28,000.00 $9,390.30
Page 123of218 $136.00 1982 SMOKE & SCREEN SECURITY SYSTEMS, 1068 WINNIFRED COURT, INNISFIL, ON, L9S-2B3 2126 07/05/16 TRAINER SMOKE SOLUTION 07/05/16 $762.18 01-02-205-5201 Materials & Supplies $100,000.00 $49,828.59 $762.18 2136 STERICYCLE, ULC, BP/PO BOX 1531 STATION A, TORONTO, ON, M5W 3N9 10000039987 07/13/16 HAZARDOUS WASTE REMOVAL SERVICE 07/13/16 $96.93 01-02-205-5200 Services $31,480.00 $17,492.81 $96.93 2163 TELUS, PO BOX 5300, BURLINGTON, ON, L7R-4S8 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $224.49 01-02-205-5206 Telephone $10,500.00 $4,652.39 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $41.98 01-02-205-5224 Fire Prevention $9,000.00 $4,040.82 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $38.46 01-02-230-5206 Telephone $2,000.00 $1,174.23 $304.93 2169 CHRIS CARTER, , 21 CENTRE STREET P.O. BOX 196, NEWBURGH, ON, K0K- 2S0 APRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS 07/20/16 $330.00 01-02-205-5200 Services $31,480.00 $17,492.81 $330.00 2198 KEITH CAMPBELL, 337 DOWDLE ROAD, R.R.#1, NEWBURGH, ON, K0K-2S0 APRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS FIRE 07/20/16 $110.00 01-02-205-5200 Services $31,480.00 $17,492.81 $110.00 2364 TREVOR DILLON, , 19 CROSS STREET, ENTERPRISE, ON, K0K-1Z0 APRIL 16 2016 07/20/16 APRIL 16 USE OF 4 WHEELER AT GRASS 07/20/16 $220.00 01-02-205-5200 Services $31,480.00 $17,492.81 $220.00 Total Protection to Persons & Property $114,525.09 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 27 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance Transportation 2 HYDRO ONE NETWORKS INC., , P.O. BOX 4102 STN A, TORONTO, ON, M5W3L3 200017934762 07/27/16 BILLING JULY 21 STRATHCONA STREET 07/27/16 $191.47 01-03-300-5314 Signs $30,000.00 $14,850.37 200017934762/JUN 07/06/16 BILLING STRATHCONA STREET LIGHTS 07/06/16 $182.76 01-03-300-5314 Signs $30,000.00 $14,850.37 200039153110/JULY07/27/16 BILLING JULY 19 TAMWORTH FLASHER 07/27/16 $36.95 01-03-300-5314 Signs $30,000.00 $14,850.37 200039153110/JUN 07/06/16 BILLING JUNE 20 TAMWORTH FLASHER 07/06/16 $36.55 01-03-300-5314 Signs $30,000.00 $14,850.37 200047849259/JULY07/27/16 BILLING JULY 20 CTY ROAD 4/CTY RD 41 07/27/16 $114.31 01-03-300-5314 Signs $30,000.00 $14,850.37 200047849259/JUN 07/06/16 BILLING JUNE 21 CTY ROAD 4 / CTY RD 41 07/06/16 $109.44 01-03-300-5314 Signs $30,000.00 $14,850.37 200106182534/JULY07/27/16 BILLING JULY 18 CENTREVILLE FLASHER 07/27/16 $36.95 01-03-300-5314 Signs $30,000.00 $14,850.37 200106182534/JUN 07/06/16 BILLING JUNE 20 CENTREVILLE FLASHER 07/06/16 $36.55 01-03-300-5314 Signs $30,000.00 $14,850.37 200109259050/JULY07/27/16 BILLING JULY 18 FLASHER NEWBURGH 07/27/16 $30.97 01-03-300-5314 Signs $30,000.00 $14,850.37 200109259050/JUN 07/06/16 BILLING JUNE 20 FLASHER NEWBURGH 07/06/16 $30.76 01-03-300-5314 Signs $30,000.00 $14,850.37 200110491657/JULY07/27/16 BILLING JULY 19 ENTERPRISE LIGHT 07/27/16 $30.97 01-03-300-5314 Signs $30,000.00 $14,850.37 200110491657/JUN 07/06/16 BILLING JUNE 20 ENTERPRISE STREET 07/06/16 $30.76 01-03-300-5314 Signs $30,000.00 $14,850.37 200118180626/JULY07/27/16 BILLING JULY 19 REIDVILLE LIGHT 07/27/16 $36.95 01-03-300-5314 Signs $30,000.00 $14,850.37 200118180626/JUN 07/06/16 BILLING JUNE 20 REIDVILLE LIGHT 07/06/16 $36.55 01-03-300-5314 Signs $30,000.00 $14,850.37 200121794884/JULY07/27/16 BILLING APRIL 13 $58.30 BILLING JUNE $58.70 07/27/16 $159.29 01-03-300-5314 Signs $30,000.00 $14,850.37
Page 124of218 200011339166/JULY07/27/16 BILLING JULY 20 STRATHCONA STREET 07/27/16 $119.95 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200011339166/JUN 07/06/16 BILLING JUNE 21 STRATHCONA STREET 07/06/16 $114.88 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200011355536/ 07/27/16 BILLING JULY 20 TAMWORTH STREET LIGHTS07/27/16 $1,040.41 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200011355536/JUN 07/06/16 BILLING JUNE 21 TAMWORTH STREET LIGHT07/06/16 $989.96 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200017963963/JULY07/27/16 BILLING JULY 20 ERINSVILLE STREET LIGHTS07/27/16 $356.40 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200017963963/JUN 07/06/16 BILLING JUNE 21 ERINSVILLE STREET 07/06/16 $339.62 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200064492944/JULY07/27/16 BILLING JULY 19 YARKER STREET LIGHTS 07/27/16 $34.15 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200064492944/JUN 07/06/16 BILLING JUNE 20 YARKER STREET LIGHTS 07/06/16 $34.07 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200073090073/JULY07/27/16 BILLING JULY 19 CAMDEN EAST STREET 07/27/16 $33.28 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200073090073/JUN 07/06/16 BILLING JUNE 20 CAMDENEAST STREET 07/06/16 $33.25 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200080454902/JULY07/27/16 BILLING JULY 20 COLEBROOK STREET 07/27/16 $414.17 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200080454902/JUN 07/06/16 BILLING JUNE 20 COLEBROOK STREET 07/06/16 $394.52 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200080673857/JULY07/27/16 BILLING JULY 20 ENTERPRISE STREET 07/27/16 $552.25 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200080673857/JUN 07/06/16 BILLING JUNE 21 ENTERPRISE STREET 07/06/16 $525.95 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200091105094/JULY07/27/16 BILLING JULY 19 MOSCOW STREET LIGHTS 07/27/16 $94.53 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200091105094/JUN 07/06/16 BILLING JUNE 20 MOSCOW STREET LIGHTS 07/06/16 $92.23 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200091288283/JULY07/27/16 BILLING JULY 20 CENTREVILLE STREET LIGHT07/27/16 $209.10 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200091288283/JUN 07/06/16 BILLING JUNE 21 CENTREVILLE STREET 07/06/16 $199.65 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200093801391/JULY07/27/16 BILLING JULY 19 CON 8 LOT 14 07/27/16 $48.07 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200093801391/JUN 07/06/16 BILLING JUNE 20 CON 8 LOT 14 07/06/16 $47.30 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200115956595/JULY07/27/16 BILLING JULY 19 STREET LIGHT ACCOUNT 07/27/16 $96.68 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200115956595/JUN 07/06/16 BILLING JUNE 20 STREET LIGHT ACCOUNT 07/06/16 $94.96 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200126906986/JULY07/27/16 BILLING JULY 20 VARTY LAKE STREET 07/27/16 $338.80 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200126906986/JUN 07/06/16 BILLING JUNE 21 VARTY LAKE STREET 07/06/16 $322.77 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200197932814/JUN 07/13/16 BILLING JUNE 30 COLEBROOK STREET 07/13/16 $540.66 01-03-360-5251 Hydro $20,000.00 ($13,309.05) 200197932915/JULY07/13/16 BILLING JULY 4 COLEBROOK STREET LIGHTS 07/13/16 $1,460.68 01-03-360-5251 Hydro $20,000.00 ($13,309.05) $9,629.52 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 28 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 3 UNIVERSAL SUPPLY GROUP INC., 505 O'CONNOR DRIVE, KINGSTON, ON, K7P-1J9 882-455517 07/05/16 BATTERY CABLE 12-01 07/05/16 $47.57 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-455655 07/05/16 DEF 07/05/16 $21.76 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-455758 07/05/16 PUMP, DRUM AND DOLLY 07/05/16 $483.26 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-455806 07/11/16 DEF AND WIRE BRUSH 07/11/16 $21.76 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-456561 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $274.70 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-456592 07/11/16 DEF AND WIRE BRUSH 07/11/16 $8.44 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-456825 07/19/16 JULY 5 CREDIT 1 WARRANTY FROM 07/19/16 ($117.01) 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457621 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $69.89 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457693 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $42.51 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457704 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $7.07 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457762 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $270.60 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457780 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $104.80 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457783 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $48.67 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-457818 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $223.47 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 882-458074 07/19/16 WRENCHES 16-31, FILTERS 01-42 AND SHOP 07/19/16 $52.71 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $1,560.20 6 DAVIS & DAVIS, 199 RICHMOND BLVD, P.O. BOX 400, NAPANEE, ON, K7R-3P5 Page 125of218 S00065/172212 07/19/16 MAY 11 PARTS /EQUIPMENT 07/19/16 $41.07 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 S00065/173639 07/05/16 LINK 99-32 07/05/16 $34.92 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $75.99 7 WURTH CANADA LIMITED, 345 HANION CREEK BOULEVARD, GUELPH, ON, N1C-0A1 22342595 07/05/16 SHOP SUPPLIES 07/05/16 $608.90 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $608.90 33 CINTAS CANADA CORPORATION, 1150 GARDINERS ROAD, KINGSTON, ON, K7P-1R7 884741929 07/05/16 CARPET AND COVERALL SERVICE 07/05/16 $123.68 01-03-300-5200 Services $10,000.00 $5,263.45 884743466 07/11/16 COVERALL SERVICE 07/11/16 $123.68 01-03-300-5200 Services $10,000.00 $5,263.45 884744978 07/19/16 CARPET AND COVERALL SERVICE 07/19/16 $123.68 01-03-300-5200 Services $10,000.00 $5,263.45 $371.04 38 MINISTER OF FINANCE, , , , CVOR#038-157-961 07/12/16 2016 CVOR RENEWAL 07/12/16 $50.00 01-03-310-5307 Licences $30,000.00 $26,469.00 $50.00 47 BG MARINE & SMALL ENGINES, 2381 COUNTY ROAD # 6, R.R. # 1, YARKER, ON, KOK-3N0 67608 07/05/16 CHAINSAW BAR, FILTER & SPARK PLUG 07/05/16 $123.10 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $123.10 50 BELL CANADA, P.O. BOX 9000, STN. DON MILLS, NORTHYORK, ON, M3C-2X7 379-2992/JULY15 07/05/16 BILLING JUNE 16 TO JULY 15 613-379-2992/ 07/05/16 $65.31 01-03-300-5206 Telephone $14,000.00 $4,026.64 379-3059 /JULY 15 07/05/16 JUNE 16 TO JULY 15 613-379-3059 /ARENA 07/05/16 $83.14 01-03-300-5206 Telephone $14,000.00 $4,026.64 613-378-1435/AUG 07/19/16 BILLING JULY 7 TO AUG 6 613-378- 07/19/16 $248.23 01-03-300-5206 Telephone $14,000.00 $4,026.64 $396.68 68 NAPANEE HOME HARDWARE BUILDING CENTRE, 199 JIM KIMMETT BLVD, NAPANEE, ON, K7R-3L1 659805 07/19/16 POSTS FOR SIGNS 07/19/16 $307.18 01-03-300-5314 Signs $30,000.00 $14,850.37 $307.18 80 CANADIAN PACIFIC RAILWAY COMPANY, P.O. BOX 1979, STATION A,, TORONTO, ON, M5W-1W9 11085241 07/11/16 FLASHER SERVICE 07/11/16 $864.50 01-03-300-5314 Signs $30,000.00 $14,850.37 $864.50 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 29 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance
128 ALLIANCE WIRELESS COMMUNICATIONS, 200 BINNINGTON COURT, KINGSTON, ON, K7M-8R6 C15319-0716 07/05/16 ANSWERING SERVICE 07/05/16 $101.05 01-03-300-5200 Services $10,000.00 $5,263.45 $101.05 142 TURRIS COMMUNICATIONS LTD, 70 TODD ROAD, GEORGETOWN, ON, L7G-4R7 TCL-1518087 07/05/16 RADIO REPAIRS 07/05/16 $966.01 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 TCL-1518087 07/05/16 RADIO REPAIRS 07/05/16 $641.09 01-03-310-5302 Repairs & Maintenance - Equipment $40,000.00 $25,150.64 $1,607.10 149 COUNTY OF LENNOX AND ADDINGTON, 97 THOMAS STREET EAST, NAPANEE, 0N, K7R-4B9 RDS2016-64 07/19/16 RECLAMITE SCHOOL RD, ANN ST AND 07/19/16 $8,712.46 01-03-300-5312 Surface Treatment $375,000.00 $211,609.90 $8,712.46 201 PITNEY WORKS, P.O. BOX 280, ORANGEVILLE, ON, L9W-2Z7 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $610.56 01-03-300-5207 Postage $1,200.00 $385.92 $610.56 218 BATTLEFIELD, , P.O. BOX 9340 LCD #1, HAMILTON, ON, L8L-7X7 23158750 07/05/16 HARD HATS 07/05/16 $42.43 01-03-300-5225 Health & Safety $7,500.00 $3,654.04 Page 126of218 23158776 07/05/16 HARD HATS 07/05/16 $21.22 01-03-300-5225 Health & Safety $7,500.00 $3,654.04 $63.65 222 GATEVIEW EQUIPMENT LTD, 1063 SYDENHAM ROAD, KINGSTON, ON, K7M-3L8 122694 07/19/16 NUT, ROD END, ROD ASSY AND COOLANT 07/19/16 $539.92 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $539.92 262 TALLMAN TRUCK CENTRE LIMITED, 750 DALTON AVENUE, KINGSTON, ON, K7M-8N8 325588T 07/05/16 ORINGS, BOLTS, CREWS AND BRACKETS 08- 07/05/16 $55.78 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 325626T 07/05/16 ORINGS, BOLTS, CREWS AND BRACKETS 08- 07/05/16 $106.59 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 325700T 07/11/16 PUMP SENSOR 08-34 07/11/16 $701.61 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $863.98 263 CULLIGAN OF KINGSTON, 78 AURIGA DRIVE, NEPEAN, ON, K2E-7X7 0928548 07/19/16 MAY 30 LARGE WATER JUGS/DELIVERY 07/19/16 $35.03 01-03-300-5201 Materials & Supplies $17,000.00 $13,232.93 $35.03 272 GEORGE BENN AND SONS CONSTRUCTION LTD, 1768 COUNTY ROAD # 5, R.R. # 4, NAPANEE, ON, K7R-3K9 29461 07/19/16 GERMAN RD DITCHING 07/19/16 $5,606.98 01-03-300-5305 Equipment Rental/ Outside $30,000.00 $16,980.12 29478 07/19/16 GERMAN RD DITCHING 07/19/16 $9,194.02 01-03-300-5305 Equipment Rental/ Outside $30,000.00 $16,980.12 $14,801.00 286 GREEN TRACTORS INC., 2073 HWY 15, KINGSTON, 0N, K7L 4V3 P09436 07/05/16 BEARINGS, FILTERS, OIL 05-33 07/05/16 $1,302.52 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 P09526 07/11/16 KNIVES 05-33 07/11/16 $272.52 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $1,575.04 301 CANADIAN BEARINGS LTD, 1600 DREW RD, MISSISSAUGA, ON, L5S-1S5 22104648-00 07/14/16 BEARINGS 99-32 AND 05-33 07/14/16 $708.03 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $708.03 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 30 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 354 HARTINGTON EQUIPMENT, 5474 HWY #38, P.O. BOX 50, HARTINGTON, ON, K0H-1W0 43623 07/11/16 FILTERS 08-34 07/11/16 $131.66 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 43675 07/19/16 SENSOR SWITCH, OIL AND FILTERS 08-34 07/19/16 $35.74 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 43708 07/19/16 SENSOR SWITCH, OIL AND FILTERS 08-34 07/19/16 $294.19 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 43709 07/19/16 SENSOR SWITCH, OIL AND FILTERS 08-34 07/19/16 $136.14 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 05152 07/05/16 2016 DOOSAN DX190-5 RUBBER TIRE 07/05/16 $223,770.24 01-03-310-5702 Capital - Equipment $465,000.00 $56,098.96 05153 07/05/16 PLUMBING 16-31 07/05/16 $2,544.00 01-03-310-5702 Capital - Equipment $465,000.00 $56,098.96 $226,911.97 569 E.S. HUBBELL & SONS LIMITED, P.O. BOX 306, NAPANEE, ON, K7R-3M4 5944 07/05/16 CUVLERT JOYCE RD 07/05/16 $199.04 01-03-300-5315 Culverts $37,000.00 $13,495.25 $199.04 674 ROAD MAINTENANCE EQUIPMENT & SALES INC, 106 BUCHANAN ST, COBOURG, ON, K9A-1Z1 5820 07/05/16 CALCIUM CHLORIDE 07/05/16 $3,162.19 01-03-300-5313 Dust Control - Materials $50,000.00 ($6,369.88)
$3,162.19 724 QUINTE TRUCK & TRAILER PARTS, 555 O CONNOR DRIVE, KINGSTON, ON, K7P-3C4
Page 127of218 173-121009 07/05/16 AIR CYLINDER 94-05 07/05/16 $116.19 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 173-121010 07/05/16 COMPRESSOR 01-42 07/05/16 $381.09 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 173-121705 07/11/16 TURBO FLANGE 98-08 07/11/16 $20.81 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 173121988 07/11/16 U-JOINT 05-17 07/11/16 $59.47 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 173-123159 07/19/16 CLAMPS 07/19/16 $89.57 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $667.13 778 AIR LIQUIDE CANADA INC, 1700 STEELES AVE EAST, BRAMALEA, ON, L6T-1A6 65116119 07/11/16 3 IN 1 WELDER 07/11/16 $2,054.18 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $2,054.18 928 MORRIS CHEMICALS INCORPORATED, 38 CONCESSION STREET, P.O. BOX 505, LAKEFIELD, ON, K0L-2H0 16-910 07/13/16 CALCIUM CHLORIDE 35% 07/13/16 $4,627.18 01-03-300-5313 Dust Control - Materials $50,000.00 ($6,369.88) 16-933 07/19/16 CALCIUM CHLORIDE 07/19/16 $4,654.76 01-03-300-5313 Dust Control - Materials $50,000.00 ($6,369.88) $9,281.94 1026 PRINCESS AUTO LTD, 1016 CENTENNIAL DR E, KINGSTON, ON, 27-1-198445 07/05/16 HYD CYLINDER 81-36 07/05/16 $172.98 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 27--4-203055 07/11/16 HYD CYLINDER 99-32 07/11/16 $183.16 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $356.14 1227 IRON MOUNTAIN CANADA CORPORATION, P.O. BOX 3527 STATION A, TORONTO, ON, M5K-1E7 MTG7767 07/26/16 JUNE 8 SHREDDING ON SITE OFFICE 07/26/16 $20.35 01-03-300-5200 Services $10,000.00 $5,263.45 $20.35 1407 NORTRAX, 1655 BRITANNIA ROAD EAST, MISSISSAUGA, ON, L4W-1S5 548224 07/05/16 INSERTS 09-22 07/05/16 $1,070.36 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $1,070.36 1762 COLVOY ENTERPRISES 2012 LTD, 1240 COLBOURNE STREET WEST, BRANTFORD, ON, N3T-5L7 30247 07/05/16 BOMFORD ELITE OFFSET 225 90" 3PT REAR 07/05/16 $17,044.80 01-03-310-5702 Capital - Equipment $465,000.00 $56,098.96 $17,044.80 1842 MIKE'S TIRE SERVICE, 1771 COUNTY RD 11, SELBY, ON, K0K-2Z0 8195 07/19/16 REPAIRS 16-51 AND 05-28 07/19/16 $15.26 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 8195 07/19/16 REPAIRS 16-51 AND 05-28 07/19/16 $178.08 01-03-310-5302 Repairs & Maintenance - Equipment $40,000.00 $25,150.64 $193.34
8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 32 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 1888 IDEAL PIPE, , P.O. BOX 57828 ,STN A, TORONTO, ON, M5W-5M5 251514 07/14/16 CULVERTS 07/14/16 $9,812.26 01-03-300-5315 Culverts $37,000.00 $13,495.25 252128 07/14/16 CULVERTS 07/14/16 $13,131.43 01-03-300-5315 Culverts $37,000.00 $13,495.25 $22,943.69 2005 WILLIAMS HOT MIX LTD, 1138 SUNNYSIDE RD, KINGSTON, ON, K7L-4V4 2977 07/05/16 PADDING SHOULDERS 07/05/16 $25,472.20 01-03-300-5324 Patching $55,000.00 $13,305.75 2984 07/27/16 SHOULDERING FOR SURFACE TREATMENT 07/27/16 $12,169.50 01-03-300-5324 Patching $55,000.00 $13,305.75 $37,641.70 2010 CANADIAN TIRE STORE #065, , 476 CENTER STREET NORTH, NAPANEE, ON, K7R-1P8 JUNE 28 2016 07/05/16 RECIPRICATING SAW AND BLADE 07/05/16 $167.89 01-03-300-5201 Materials & Supplies $17,000.00 $13,232.93 $167.89 2128 COOPER RENTALS CANADA INC. O/A SMS RENTS, 6335 EDWARDS BLVD, MISSISSAUGA, ON, L5T 2W7 S09009807 07/19/16 PLATE TAMPER 07/19/16 $1,012.00 01-03-300-5201 Materials & Supplies $17,000.00 $13,232.93 S09009700 07/14/16 ASPHALT ROLLER 07/14/16 $199.70 01-03-300-5306 Miscellaneous $3,000.00 $494.27 $1,211.70 2163 TELUS, PO BOX 5300, BURLINGTON, ON, L7R-4S8
Page 128of218 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $834.04 01-03-300-5206 Telephone $14,000.00 $4,026.64 $834.04 2174 PETRIE FORD, 1388 BATH RD, KINGSTON, ON, K7M 4X6 215999 07/19/16 MUFFLER PIPE INLET 04-14 07/19/16 $1,463.23 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $1,463.23 2242 VIC PRIESTLY CONTRACTING LTD, 3200 LLOYDTOWN-AURORA RD, KING, ON, L7B 0G3 7450 07/11/16 GRANULAR M 07/11/16 $74,640.96 01-03-300-5311 Granular Materials $330,000.00 ($28,000.23) $74,640.96 2250 AMACO EQUIPMENT, 5804 DATSUN RD, MISSISSAUGA, ON, L4W 1H2 P06418 07/11/16 KNIVES 05-33 07/11/16 $576.57 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 P06444 07/14/16 SHAFT STUB AND FILTER 05-33 07/14/16 $400.39 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $976.96 2305 GROENEVALD LUBRICATION SOLUTIONS INC, C/O T10292C, PO BOX 4918, STN A, TORONTO, ON, M5W 0C9 024/40041036 07/14/16 AUTOMATIC GREASING SYSTEM 16-31 07/14/16 $8,301.10 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 $8,301.10 2312 ROSEN ENERGY GROUP INC, POST OFFICE BOX 1420, KINGSTON, ON, K7L-5C6 598342 07/11/16 JUL 6 CLEAR DIESEL /EQUIPMENT 07/11/16 $6,997.10 01-03-310-5303 Fuel $200,000.00 $78,449.13 598465 07/19/16 JULY 12 DYED DIESEL /EQUIPMENT 07/19/16 $4,165.53 01-03-310-5303 Fuel $200,000.00 $78,449.13 598466 07/19/16 JULY 12 UNLEADED FUEL/EQUIPMENT 07/19/16 $1,888.95 01-03-310-5303 Fuel $200,000.00 $78,449.13 598467 07/19/16 JULY 12 CLEAR DIESEL /EQUIPMENT 07/19/16 $1,576.01 01-03-310-5303 Fuel $200,000.00 $78,449.13 $14,627.59 2360 ADVANCED FLUID POWER, 676 DRIVE IN ROAD, NAPANEE, ON, K7R 3L1 1000012492 07/05/16 REPLACE CYL PORTS AND RESEAL 08-38 07/05/16 $26.83 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 1000012538 07/11/16 HYD MOTOR 05-33 07/11/16 $704.78 01-03-310-5300 Repairs & Maintenance - Equipment $190,000.00 $18,430.89 1000012492 07/05/16 REPLACE CYL PORTS AND RESEAL 08-38 07/05/16 $81.41 01-03-310-5302 Repairs & Maintenance - Equipment $40,000.00 $25,150.64 $813.02 2363 VICTOR WAGNER, 182 QUEEN STREET, NAPANEE, ON, K7R-1C2 2016-23 07/19/16 2016-23 REFUNDABLE DEPOSIT FINAL 07/19/16 $500.00 01-03-300-5261 Return refundable performance bond $6,000.00 $3,000.00 $500.00 Total Transportation $468,688.25 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 33 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance Environmental Services 69 WASTE MANAGEMENT, P.O. BOX 4205, STATION "A", TORONTO, ON, M5W-5L4 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $2,050.83 01-04-401-5200 Services $26,500.00 $9,475.58 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $1,504.01 01-04-401-5221 Recycling $19,000.00 $8,471.93 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $250.33 01-04-402-5200 Services $5,200.00 $1,520.21 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $125.16 01-04-403-5200 Services $4,000.00 $2,103.18 969498767CR 07/14/16 CREDIT CARDBOARD /PAPER/LANDFILLS 07/14/16 ($524.08) 01-04-406-4806 Reimbursements $8,300.00 $2,242.75 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $2,136.96 01-04-406-5200 Services $28,000.00 $13,412.71 969498767CR 07/14/16 CREDIT CARDBOARD /PAPER/LANDFILLS 07/14/16 ($424.43) 01-04-407-4806 Reimbursements $4,500.00 $1,055.86 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $2,153.24 01-04-407-5200 Services $17,500.00 $6,573.02 969498767CR 07/14/16 CREDIT CARDBOARD /PAPER/LANDFILLS 07/14/16 ($290.30) 01-04-408-4806 Reimbursements $4,000.00 $877.42 969-498767 07/14/16 WASTE SERVICES/JUNE 07/14/16 $1,958.88 01-04-408-5200 Services $24,000.00 $9,743.43 $8,940.60 104 ST LAWRENCE PROTECTIVE PEST, 190 COLONNADE RD UNIT 20, NEPEAN, ON, K2E-7J5 06393052 07/05/16 PEST CONTROL 07/05/16 $54.10 01-04-402-5200 Services $5,200.00 $1,520.21 07385305 07/19/16 PEST CONTROL 07/19/16 $56.54 01-04-402-5200 Services $5,200.00 $1,520.21
Page 129of218 06393052 07/05/16 PEST CONTROL 07/05/16 $54.10 01-04-404-5200 Services $4,000.00 $2,911.82 07385305 07/19/16 PEST CONTROL 07/19/16 $56.54 01-04-404-5200 Services $4,000.00 $2,911.82 $221.28 2163 TELUS, PO BOX 5300, BURLINGTON, ON, L7R-4S8 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $35.62 01-04-402-5206 Telephone $500.00 $210.16 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $35.62 01-04-403-5206 Telephone $500.00 $214.13 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $35.62 01-04-404-5206 Telephone $500.00 $214.32 $106.86 2310 HGC MANAGEMENT INC., HEAD OFFICE, 50 SHAVER STREET , R.R. #8, BRANTFORD, ON, N3T-5M1 21741 07/19/16 POLYSTYRENE PICK UP FOR 07/19/16 $96.67 01-04-407-5200 Services $17,500.00 $6,573.02 $96.67 Total Environmental Services $9,365.41 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 34 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance Recreation & Culture 2 HYDRO ONE NETWORKS INC., , P.O. BOX 4102 STN A, TORONTO, ON, M5W3L3 200021020271/JULY07/14/16 billing july 11 may 17 to june 16 441.7896 kwh 68 07/14/16 $286.44 01-05-510-5251 Hydro $6,500.00 $1,106.69 200024250573/ 07/19/16 BILLING APRIL 13 $72.32 BILLING JULY 12 07/19/16 $131.21 01-05-510-5251 Hydro $6,500.00 $1,106.69 200028779766/JULY07/19/16 BILLING APRIL 12 $38.58/ BILLING JULY 12 07/19/16 $158.38 01-05-510-5251 Hydro $6,500.00 $1,106.69 200033582074/JUN 07/05/16 BILLING JUNE 27 1661 COUNTY ROAD 15 07/05/16 $53.27 01-05-510-5251 Hydro $6,500.00 $1,106.69 200065870445/july 1107/14/16billing july 11 may 17 to june 16 0.8010 kwh/ 1597 07/14/16 $63.92 01-05-510-5251 Hydro $6,500.00 $1,106.69 200082577986/JULY07/19/16 BILLING APRIL 14 BILLING JULY 13 MAY 19 07/19/16 $65.06 01-05-510-5251 Hydro $6,500.00 $1,106.69 200094900626/JUL1407/19/16BILLING APRIL 14 BILLING JULY 14 MAY 19 TO07/19/16 $253.70 01-05-510-5251 Hydro $6,500.00 $1,106.69 200106966214/JULY07/26/16 BILLING APRIL $34.68 / BILLING JULY 21 MAY 07/26/16 $122.29 01-05-510-5251 Hydro $6,500.00 $1,106.69 200196697981/JULY07/11/16 BILLING JULY 11 YARKER BALL FIELD 07/11/16 $137.71 01-05-510-5251 Hydro $6,500.00 $1,106.69 200009173440/JUN 07/05/16 BILLING JUNE 24 MAY 2 TO JUNE 1 3,360 07/05/16 $1,058.45 01-05-536-5251 Hydro $75,000.00 $24,100.60 200044533374/JUN 07/13/16 BILLING JUNE 29 ROOF TOP SOLAR 07/13/16 $156.22 01-05-556-5251 Hydro $1,000.00 ($30.05) $2,486.65 11 TAMWORTH PRO HARDWARE, 5 CONCESSION STREET NORTH, P.O. BOX 32, TAMWORTH, ON, KOK -3G0 3753 07/26/16 JULY BATTERIE , BULBS, SHOVEL, KEYS, 07/26/16 $188.25 01-05-536-5201 Materials & Supplies $5,000.00 ($4,659.29) $188.25 Page 130of218 47 BG MARINE & SMALL ENGINES, 2381 COUNTY ROAD # 6, R.R. # 1, YARKER, ON, KOK-3N0 88076 07/05/16 HEAD FOR WEED EATER 07/05/16 $45.74 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $45.74 50 BELL CANADA, P.O. BOX 9000, STN. DON MILLS, NORTHYORK, ON, M3C-2X7 379 -2349 /JULY15 07/05/16 BILLING JUNE 16 TO JULY 15 613-379-2349 07/05/16 $95.61 01-05-536-5206 Telephone $1,500.00 $479.50 $95.61 68 NAPANEE HOME HARDWARE BUILDING CENTRE, 199 JIM KIMMETT BLVD, NAPANEE, ON, K7R-3L1 650938 07/11/16 JUNE 30 MATERIAL FOR GAZEBO AT NEVILLE 07/11/16 $164.67 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) 665353 07/26/16 SUPPLIES 07/26/16 $167.53 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) 665601 07/26/16 WIRE MESH /CENTENNIAL PARK 07/26/16 $273.44 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) 648965 07/11/16 JUNE 28 PAINT BRUSHES /PAINT SUPPLIES 07/11/16 $44.46 01-05-536-5201 Materials & Supplies $5,000.00 ($4,659.29) 663821 07/26/16 JULY 19 CEMENT FOR NE W PAD FOR BRIME 07/26/16 $48.74 01-05-536-5201 Materials & Supplies $5,000.00 ($4,659.29) $698.84 142 TURRIS COMMUNICATIONS LTD, 70 TODD ROAD, GEORGETOWN, ON, L7G-4R7 TCL-1518087 07/05/16 RADIO REPAIRS 07/05/16 $902.59 01-05-510-5300 Repairs and Maintenance - Equipment $500.00 ($746.04) $902.59 335 HOME HARDWARE BUILDING CENTRE, BREN SAVAGE AND SON, 135 MAIN STREET P.O. BOX 10, ODESSA, ON, K0H-2H0 648965 07/05/16 Paint Brushes, paint supplies 07/05/16 $44.46 01-05-536-5201 Materials & Supplies $5,000.00 ($4,659.29) $44.46 352 FRANK'S DRILLING AND BLASTING LTD, P.O. BOX 100, NEWBURGH, 0N, K0K-2S0 4236 07/11/16 repair well at Tamworth ball field 07/11/16 $895.49 01-05-510-5200 Services $8,000.00 ($5,150.32) $895.49 354 HARTINGTON EQUIPMENT, 5474 HWY #38, P.O. BOX 50, HARTINGTON, ON, K0H-1W0 43731 07/26/16 BLADES FOR LAWNMOWER 07/26/16 $80.48 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $80.48 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 35 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance
362 CIMCO REFRIGERATION, 65 VILLIERS STREET, TORONTO, ON, M5A-3S1 90534080 07/26/16 JULY 24 JULY 24 TO AUG 23 CUSTOMER 07/26/16 $1,083.74 01-05-536-5200 Services $27,000.00 $3,850.17 90533712 07/26/16 INSTALL NEW BRINE PUMP /ARENA 07/26/16 $7,703.33 01-05-536-5702 Capital - Equipment $15,000.00 $7,296.67 $8,787.07 933 MACLELLAN WATER TECHNOLOGY, 388 MILLHAVEN ROAD, P.O. BOX 392, ODESSA, ON, K0H-2H0 122446 07/19/16 JUNE 14 WATER TESTING FOR MAY SED 07/19/16 $346.81 01-05-510-5200 Services $8,000.00 ($5,150.32) 122724 07/19/16 WATER TESTESTING FOR JUNE 07/19/16 $253.96 01-05-510-5200 Services $8,000.00 ($5,150.32) 119984 07/19/16 WATER SAMPLING/SAMPLING TREATED 07/19/16 $153.61 01-05-536-5200 Services $27,000.00 $3,850.17 122446 07/19/16 JUNE 14 WATER TESTING FOR MAY SED 07/19/16 $214.80 01-05-536-5200 Services $27,000.00 $3,850.17 122724 07/19/16 WATER TESTESTING FOR JUNE 07/19/16 $568.38 01-05-536-5200 Services $27,000.00 $3,850.17 $1,537.56 1050 CIBC CORPORATE CLASSIC VISA, P.O. BOX 4595,, STATION A, TORONTO, ON, M5W-4X9 MAY 30 2016 07/14/16 MAY 30 EAR MUFFS GAS CAN ETC /PARK 07/14/16 $63.59 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $63.59 1323 FRESHCRETE, 136 RICHMOND BLVD, NAPANEE, ON, K7R-3Z7
Page 131of218 11397 07/26/16 CONCRETE FOR CENTENNIAL PARK 07/26/16 $1,289.30 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $1,289.30 1702 PROGRESSIVE WASTE SOLUTIONS CANADA INC, P.O. BOX 1531, KINGSTON, ON, K7L5C7 653-0000165445 07/26/16 JUNE 30 JUNE 1,8,15,29 SCHEDULED PICK 07/26/16 $371.23 01-05-536-5200 Services $27,000.00 $3,850.17 $371.23 1802 W& S ENVIRONMENTAL SERVICES, 4 UNION ST, R.R.#1, ENTERPRISE, ON, K0K-1Z0 JULY 20 2016 07/20/16 JULY 20 WASTE BALL FIELDS /TAMWORTH 07/20/16 $540.00 01-05-510-5200 Services $8,000.00 ($5,150.32) JUNE 29 2016 07/05/16 JUNE GARBGE PICK UP /BATHROOM SAT 07/05/16 $540.00 01-05-510-5200 Services $8,000.00 ($5,150.32) $1,080.00 1842 MIKE'S TIRE SERVICE, 1771 COUNTY RD 11, SELBY, ON, K0K-2Z0 8183 07/19/16 REPAIRS 16-51 AND 05-28 07/19/16 $195.63 01-05-510-5302 Repairs & Maintenance - Equipment $0.00 ($195.63) $195.63 1931 WO STINSON & SON LTD, 4728 BANK STREET, OTTAWA, ON, K1T-3W7 4684063 07/13/16 JUNE 15 QTY 6 @ $5.00 EACH TANK RENTAL 07/13/16 $30.53 01-05-536-5200 Services $27,000.00 $3,850.17 4684064 07/13/16 JUNE 15 CAGE RENTAL FOR PROPANE 07/13/16 $14.76 01-05-536-5200 Services $27,000.00 $3,850.17 4684065 07/13/16 JUNE 15 QTY 6 @$5.00 EACH PROPANE 07/13/16 $30.53 01-05-536-5200 Services $27,000.00 $3,850.17 4684066 07/13/16 QTY 2 @ $5.00 EACH PROPANE TANK 07/13/16 $10.18 01-05-536-5200 Services $27,000.00 $3,850.17 4684067 07/13/16 JUNE 15 QTY 4 @ $ 5.00 TANK RENTALS 07/13/16 $20.35 01-05-536-5200 Services $27,000.00 $3,850.17 $106.35 1973 CEDARSTONE PLUMBING & HYDRONICS, 6856 COUNTY RD 41, ERINSVILLE, ON, K0K-2A0 841230 07/26/16 REPLACEMENT DRAIN WASHROOMS 07/26/16 $2,880.00 01-05-536-5222 Repairs and Maintenance - Buildings $24,500.00 $11,794.68 $2,880.00 2024 BARB CRONIN, 248 ADAIR ROAD, TAMWORTH, ON, K0K-3G0 JUNE 1 TO 23 07/05/16 JUNE 1 TO 30 SUPPLIES FOR HEALTHY 07/05/16 $157.93 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $157.93 2163 TELUS, PO BOX 5300, BURLINGTON, ON, L7R-4S8 JULY 2 TO AUG 1 07/13/16 JULY 2 TO TO AUG 1 CELLULAR PHONES 07/13/16 $54.75 01-05-536-5206 Telephone $1,500.00 $479.50 $54.75 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 36 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance
2172 ONTARIO EAST ELEVATORS, 12-113 RICHMOND BLVD, NAPANEE, ON, K7R-3Z8 15274 07/19/16 APRIL 1 APRIL .MAY , JUNE ELEVATOR 07/19/16 $224.38 01-05-536-5200 Services $27,000.00 $3,850.17 15332 07/11/16 JULY 1 ELEVATOR MAINTENANCE FOR JULY 07/11/16 $224.38 01-05-536-5200 Services $27,000.00 $3,850.17 $448.76 2225 LALANDE PLUMBING, 193 COUNTY ROAD 9, NAPANEE, ON, K7R-3K8 01119 07/05/16 JUNE 23 LABOUR AND MATERIAL RE: 07/05/16 $1,373.76 01-05-510-5200 Services $8,000.00 ($5,150.32) $1,373.76 2261 PLAY IT AGAIN SPORTS, FRONTENAC MALL, 1300 BATH ROAD, KINGSTON, ON, K7M-4X4 1571 07/26/16 JULY 11 QTY 12 BALL EAS SOFTEE 07/26/16 $63.99 01-05-510-5201 Materials & Supplies $28,825.00 ($4,429.16) $63.99 2358 KRISTOPHER SHETLER, , 244 MARTIN DRIVE, NEWBURGH, ON, K0K-2S0 469 07/13/16 JULY 12 SHINGLE GAZEBO ROOF AND RE- 07/13/16 $457.92 01-05-510-5200 Services $8,000.00 ($5,150.32) $457.92 2366 MARINE CRADLE SHOP INC, 52 ELLISVIEW ROAD, SUTTON WEST, ON, LOE-1R0 PO3364 07/27/16 20 BOAT CANOE/KAYAK TRAILER TANDEM 07/27/16 $4,712.25 01-05-510-5702 Capital - Equipment $55,000.00 ($15,834.72) Page 132of218 $4,712.25 2367 CLEAR WATER DESIGN, 1959 COUNTY ROAD 15, R.R.#2, PICTON, ON, K0K-2T0 121 07/27/16 qty 5 12' kayak /qty 5 13" kayak qty 5 15' 6'' canoes 07/27/16 $11,899.81 01-05-510-5702 Capital - Equipment $55,000.00 ($15,834.72) $11,899.81 Total Recreation & Culture $40,918.01 Planning & Development 36 CUNNINGHAM,SWAN,CARTY,LITTLE& BONHAM LLP, IN TRUST, SMITH ROBINSON BUILDING, SUITE 300-27 PRINCESS STREET, KINGSTON, ON, K7L-1 A3 139200 07/18/16 JUNE 29 LEGAL SERVICES PROVIDED RE: 07/18/16 $694.77 01-06-600-5203 Legal $12,000.00 $9,162.78 $694.77 92 ANN HOPKINS, 31 BAYSWATER PLACE, APT # 114, KINGSTON, ON, K7M-2B8 JULY 6 2016 07/06/16 JULY 6 MEETING $ 75.00 /MILEAGE $12.10 07/06/16 $67.54 01-06-600-5100 Remuneration $4,500.00 $1,903.64 JULY 6 2016 07/06/16 JULY 6 MEETING $ 75.00 /MILEAGE $12.10 07/06/16 $10.89 01-06-600-5209 Travel $1,200.00 $563.86 $78.43 93 ROBERT CLANCEY, 119 LAKE ROAD, R.R. # 1, CENTREVILLE, ON, K0K-1N0 JULY 6 2016 07/11/16 JULY 6 MEETING /MILEAGE /SEVERANCES 07/11/16 $67.54 01-06-600-5100 Remuneration $4,500.00 $1,903.64 JULY 6 2016 07/11/16 JULY 6 MEETING /MILEAGE /SEVERANCES 07/11/16 $1.49 01-06-600-5209 Travel $1,200.00 $563.86 MAY 28 -JUNE 1 07/05/16 MAY 28 TO JUNE 1 O.A.C.A. CONFERENCE 07/05/16 $655.44 01-06-600-5211 Conventions & Training $7,000.00 $2,883.71 $724.47 94 SUE SMYTH, 670 SIR JOHN A MACDONALD BLVD, # 510, KINGSTON, ON, K7M-1A3 JULY 6 2016 07/06/16 JULY 6 MEETING $75.00 SITE VISIT /MILEAGE 07/06/16 $67.54 01-06-600-5100 Remuneration $4,500.00 $1,903.64 JULY 6 2016 07/06/16 JULY 6 MEETING $75.00 SITE VISIT /MILEAGE 07/06/16 $43.59 01-06-600-5209 Travel $1,200.00 $563.86 $111.13 152 IBI GROUP PROFESSIONAL SERVICES (CANADA) INC., 650 DALTON AVENUE, KINGSTON, ON, K7M-8N7 10002644 07/26/16 JULY 26 JUNE 24 PLANNING REPORT 11-24- 07/26/16 $515.16 01-06-600-5263 Reimbursements $20,000.00 $10,432.02 10002645 07/26/16 JULY 26 JUNE 24 PLANNING REPORT ON11- 07/26/16 $320.54 01-06-600-5263 Reimbursements $20,000.00 $10,432.02 10002646 07/26/16 JUNE 24 PLANNING REPORT ON1-24-030- 07/26/16 $407.04 01-06-600-5263 Reimbursements $20,000.00 $10,432.02 $1,242.74
8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 37 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 201 PITNEY WORKS, P.O. BOX 280, ORANGEVILLE, ON, L9W-2Z7 G910/SN-5053542 07/14/16 POSTAGE 07/14/16 $407.04 01-06-600-5207 Postage $600.00 $91.20 $407.04 477 BOB SURGENT, 91 FREEMAN ROAD, R.R.1, YARKER, ON, JULY 1 2016 07/06/16 JULY 6 MEETING$75.00 /SITE VIST /MILEAGE 07/06/16 $67.54 01-06-600-5100 Remuneration $4,500.00 $1,903.64 JULY 1 2016 07/06/16 JULY 6 MEETING$75.00 /SITE VIST /MILEAGE 07/06/16 $39.62 01-06-600-5209 Travel $1,200.00 $563.86 $107.16 1720 BEVERLEY TRACHY, 2921 COUNTY RD # 14, R.R.# 1, ENTERPRISE, ON, K0K-1Z0 JULY6 2016 07/06/16 JULY 6 MEETING $75.00 SITE VISIT /MILEAGE 07/06/16 $67.54 01-06-600-5100 Remuneration $4,500.00 $1,903.64 JULY6 2016 07/06/16 JULY 6 MEETING $75.00 SITE VISIT /MILEAGE 07/06/16 $44.58 01-06-600-5209 Travel $1,200.00 $563.86 $112.12 2333 CENTURY 21 LANTHORN REAL ESTATE LTD., ADMINISTRATION OFFICE, 264 FRONT ST., BELLEVILLE, ON, K8N-2Z2 JUNE 30 2016 07/05/16 JUNE 30 RE : LAND VALUATION CONSENT 07/05/16 $152.64 01-06-600-5263 Reimbursements $20,000.00 $10,432.02 $152.64 2362 DAVID BRADSHAW, 16 BRADSHAW ROAD, TAMWORTH, ON, K0K-3G0 4689 07/18/16 JULY 18 FILE B10-2015C CLOSED 07/18/16 $500.00 01-06-600-4414 Deposits $0.00 $0.00 Page 133of218 $500.00 2365 RONALD STORRING, 433 CENTREVILLE ROAD, CENTREVILLE, ON, K0K-1N0 JULY 19 2016 07/20/16 JULY 19 FILE CLOSED B09-2015C 07/20/16 $500.00 01-06-600-4414 Deposits $0.00 $0.00 $500.00 Total Planning & Development $4,630.50 Properties Maintenance 2 HYDRO ONE NETWORKS INC., , P.O. BOX 4102 STN A, TORONTO, ON, M5W3L3 01077005251/ july 7 07/14/16 billing july 7 may 12 to june 14 12 1,1132.6920 kwh 07/14/16 $291.43 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200012534690/JULY07/19/16 BILLING JULY 12 MAY 18 TO JUNE 17 07/19/16 $398.58 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200013868341/JULY07/19/16 APRIL BILLING$39.14 / JULY BILLING MAY 19 07/19/16 $77.04 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200019260127/july 1107/14/16billing july 11 june 2 to july 5 7,064.3416 kwh 07/14/16 $4,598.65 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200024257142/july 707/14/16 billing july 7 may 12 to june 14 2,092.0416 2832a 07/14/16 $519.92 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200036495007/july 1107/14/16billing july 11 may 17 to june 16 1,416.5328 kwh 07/14/16 $799.17 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200057207941/july7 07/14/16 billing july 7 /april payment not received $363.06 07/14/16 $518.69 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200064259134/JULY07/19/16 BILLING APRIL 12 $469.81 JULY13 BILLING 07/19/16 $614.24 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200072035706/JULY07/19/16 BILLING APRIL 16 $637.87 JULY 13 BILLING 07/19/16 $777.34 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200084565476/JULY07/19/16 BILLING JULY 15 630 COUNTY ROAD 4MAY 07/19/16 $330.47 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200086281770/july 1107/14/16billing july 11 may 17 to june16 1,767.9780 kwh 9 07/14/16 $938.54 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200098746371/july 707/14/16 billing may 12 to june 14 605.3530 kwh april 20 07/14/16 $201.86 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200118876703/july 1107/14/16billing july 11 may 17 to june 16 /461.1432 kwh07/14/16 $428.99 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200204389677/JULY07/11/16 BILLING JULY 5 MAY 31 TO JUNE 29 765 KWH 07/11/16 $434.10 01-07-700-5251 Hydro $58,500.00 ($2,902.16) $10,929.02 33 CINTAS CANADA CORPORATION, 1150 GARDINERS ROAD, KINGSTON, ON, K7P-1R7 884741929 07/05/16 CARPET AND COVERALL SERVICE 07/05/16 $62.41 01-07-700-5200 Services $72,000.00 $37,154.95 884744978 07/19/16 CARPET AND COVERALL SERVICE 07/19/16 $62.41 01-07-700-5200 Services $72,000.00 $37,154.95 $124.82 38 MINISTER OF FINANCE, , , , RENEWAL 07/05/16 RENEWAL APPLICATION #813316 ALCOHOL 07/05/16 $450.00 01-07-700-5200 Services $72,000.00 $37,154.95 $450.00 8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 38 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 50 BELL CANADA, P.O. BOX 9000, STN. DON MILLS, NORTHYORK, ON, M3C-2X7 61-379-2511/AUG 07/26/16 BILLING JULY 16 TO AUG 15 379-2511/ 07/26/16 $55.03 01-07-700-5206 Telephone $1,000.00 $557.78 $55.03 161 COMMERCIAL DOOR SYSTEMS LTD, 639A JUSTUS DRIVE, KINGSTON, ON, K7M-4H5 31735 07/26/16 JULY 15 REPLACED SECTIONS DOOR WAS 07/26/16 $806.58 01-07-700-5200 Services $72,000.00 $37,154.95 $806.58
179 JAYNES PLUMBING & HEATING, 91 COLEBROOK ROAD, YARKER, ON, KOK-3NO 30058 07/26/16 MAY 28 AIR CONDITIONER IS LEAKING IN 07/26/16 $118.31 01-07-700-5200 Services $72,000.00 $37,154.95 $118.31 256 RONEY ENGINEERING LIMITED, 900 PURDY MILLS ROAD, KINGSTON, ON, K7M-3M9 00011311 07/26/16 FEB 10 ESTIMATE CONSULTING FEES RE: 07/26/16 $2,198.78 01-07-700-5703 Capital - Other $0.00 ($14,831.59) $2,198.78 263 CULLIGAN OF KINGSTON, 78 AURIGA DRIVE, NEPEAN, ON, K2E-7X7 0928546 07/19/16 MAY 30 LARGE WATER JUGS/CENTREVILLE 07/19/16 $35.03 01-07-700-5201 Materials & Supplies $31,000.00 $23,846.06 $35.03 Page 134of218 520 UNION GAS LIMITED, P.O. BOX 4001 STN A, TORONTO, ON, M5W-0G2 MAY 31 TO JULY 407/14/16 MAY 31 TO JULY 4 GAS USED 12 FACTORY 07/14/16 $22.25 01-07-700-5202 Furnace Oil $60,000.00 $34,654.17 may 31 to july 4 07/14/16 MAY 31 TO JULY 4 GAS USED 2 FACTORY 07/14/16 $24.67 01-07-700-5202 Furnace Oil $60,000.00 $34,654.17 $46.92 585 PHIL HANNA, 367 TESKEY ROAD, R.R.1, ENTERPRISE, ON, K0K-1Z0 16-16 07/14/16 july 7 5 keys for newburgh hall /qty 2 keys for file 07/14/16 $15.00 01-07-700-5201 Materials & Supplies $31,000.00 $23,846.06 $15.00 933 MACLELLAN WATER TECHNOLOGY, 388 MILLHAVEN ROAD, P.O. BOX 392, ODESSA, ON, K0H-2H0 119984 07/19/16 WATER SAMPLING/SAMPLING TREATED 07/19/16 $517.76 01-07-700-5200 Services $72,000.00 $37,154.95 122446 07/19/16 JUNE 14 WATER TESTING FOR MAY SED 07/19/16 $469.01 01-07-700-5200 Services $72,000.00 $37,154.95 122724 07/19/16 WATER TESTESTING FOR JUNE 07/19/16 $836.03 01-07-700-5200 Services $72,000.00 $37,154.95 $1,822.80 1050 CIBC CORPORATE CLASSIC VISA, P.O. BOX 4595,, STATION A, TORONTO, ON, M5W-4X9 200012534690 07/14/16 CENTREVILLE HALL BILLING APRIL 14 DIDN'T 07/14/16 $1,287.56 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200024257142/APRI07/14/16 BILLING APRIL 12 DIDN'T RECEIVE IN MAIL 07/14/16 $470.98 01-07-700-5251 Hydro $58,500.00 ($2,902.16) 200084565476/APRI07/14/16 BILLING APRIL 15 PAYMENT NOT RECEIVED 07/14/16 $470.17 01-07-700-5251 Hydro $58,500.00 ($2,902.16) $2,228.71 1250 COUNTERFORCE CORPORATION, P.O BOX 57004, STN A, TORONTO, ON, M5W-5M5 R9351133 07/26/16 JULY 12 AUG 30 TO SEPT 30 MONITORING 07/26/16 $82.20 01-07-700-5200 Services $72,000.00 $37,154.95 $82.20 1411 KINGSTON PLATE & WINDOW GLASS, 1407 JOHN COUNTER BLVD, UNIT 20, KINGSTON, ON, K7K-6A9 2016-1084 07/05/16 SUPPLY AND INSTALL NEW DOOR 07/05/16 $6,817.92 01-07-700-5703 Capital - Other $0.00 ($14,831.59) $6,817.92 1616 AUTO ELECTRIC REBUILDERS OF EASTERN ONTARIO INC, 830 JOHN COUNTER BLVD, KINGSTON, ON, K7K-2R1 01-2016 07/26/16 JULY 26 REFUND REFUNDABLE DEPOSIT 07/26/16 $1,000.00 01-07-700-5260 Key Deposit/Damage Deposit Returns - $0.00 ($1,000.00) $1,000.00
8/29/2016 12:05pm Corp. of the Township of Stone Mills Page 40 Historical Council Approval Report from 7/01/16 to 7/31/16
Vendor InvoiceNumber Date Description Due Date Invoice Amt Account Number Account Description Budgeted $ YTD Balance 1714 WESTENDORP DISPOSAL SERVICE, 1709 WESTBROOK ROAD, KINGSTON, ON, K7P-2Y7 3739 07/11/16 JUNE 30 JUNE 1,15,29 FRONT LOAD LIFT 07/11/16 $240.41 01-07-700-5200 Services $72,000.00 $37,154.95 $240.41 1802 W& S ENVIRONMENTAL SERVICES, 4 UNION ST, R.R.#1, ENTERPRISE, ON, K0K-1Z0 JULY 20 2016 07/20/16 JULY 20 WASTE BALL FIELDS /TAMWORTH 07/20/16 $75.00 01-07-700-5200 Services $72,000.00 $37,154.95 JUNE 29 2016 07/05/16 JUNE GARBGE PICK UP /BATHROOM SAT 07/05/16 $60.00 01-07-700-5200 Services $72,000.00 $37,154.95 $135.00 1818 HARTIN'S PUMPING SERVICE, 416G COUNTY RD 13, R.R.#2, ERINSVILLE, ON, K0K-2A0 785 07/13/16 JULY 7 JUNE 30 HOLDING TANK PUMPED 07/13/16 $203.52 01-07-700-5200 Services $72,000.00 $37,154.95 $203.52 2173 DEDICATED ENVIRONMENTAL SERVICES INC, 1528 SYDENHAM RD, KINGSTON, ON, K7L 4V4 886 07/11/16 CLEAN VORTECHS INTERCEPTOR 07/11/16 $1,802.27 01-07-700-5200 Services $72,000.00 $37,154.95 $1,802.27 2358 KRISTOPHER SHETLER, , 244 MARTIN DRIVE, NEWBURGH, ON, K0K-2S0 476 07/26/16 LABOUR TO REPAIR STAIR TREADS 07/26/16 $190.95 01-07-700-5200 Services $72,000.00 $37,154.95 470 07/13/16 REMOVE EXISTING DOOR AND FRAME RSO 07/13/16 $1,341.27 01-07-700-5703 Capital - Other $0.00 ($14,831.59) Page 135of218 $1,532.22 Total Properties Maintenance $30,644.54
Total Bills: $814,432.80 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 1 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit
Administration 1000 Operation Bank NEW 0.00 19422.07
2121 A/P - EHT - Employer Health Tax 0.00 567.68
2151 A/P - SUNLIFE Employee benefits 0.00 2707.59
2152 A/P - OMERS Pension Plan 0.00 5587.16
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 838.40
2154 A/P - Receiver General - RP0001 0.00 180.98
2157 A/P - Receiver General - RP0002 0.00 8292.03
5101 Full Time - Gross Wages 27691.12 0.00
5102 Part Time - Gross Wages 1092.00 0.00
5104 Full Time - Benefits & Payroll Costs 8731.31 0.00
5105 Part Time - Benefits & Payroll Costs 81.48 0.00
Administration 37595.91 37595.91
Arena 1000 Operation Bank NEW 0.00 2952.96
2121 A/P - EHT - Employer Health Tax 0.00 84.57
2151 A/P - SUNLIFE Employee benefits 0.00 418.10
2152 A/P - OMERS Pension Plan 0.00 793.40
2153 A/P - WSIB-Workplace Safety Ins. Bd.
Page 136 of 218 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 2 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit 0.00 124.90
2157 A/P - Receiver General - RP0002 0.00 1234.70
5101 Full Time - Gross Wages 4284.80 0.00
5104 Full Time - Benefits & Payroll Costs 1323.83 0.00
Arena 5608.63 5608.63
Building 1000 Operation Bank NEW 0.00 4348.28
2121 A/P - EHT - Employer Health Tax 0.00 125.50
2151 A/P - SUNLIFE Employee benefits 0.00 445.75
2152 A/P - OMERS Pension Plan 0.00 1005.86
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 185.36
2154 A/P - Receiver General - RP0001 0.00 449.69
2157 A/P - Receiver General - RP0002 0.00 1521.43
5101 Full Time - Gross Wages 5001.60 0.00
5102 Part Time - Gross Wages 1371.41 0.00
5104 Full Time - Benefits & Payroll Costs 1545.31 0.00
5105 Part Time - Benefits & Payroll Costs 163.55 0.00
Building 8081.87 8081.87
Council 1000 Operation Bank NEW 0.00 5587.34
Page 137 of 218 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 3 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit
2121 A/P - EHT - Employer Health Tax 0.00 69.80
2154 A/P - Receiver General - RP0001 0.00 672.88
5102 Part Time - Gross Wages 6179.40 0.00
5105 Part Time - Benefits & Payroll Costs 150.62 0.00
Council 6330.02 6330.02
Fire Department 1000 Operation Bank NEW 0.00 2141.92
2121 A/P - EHT - Employer Health Tax 0.00 57.71
2151 A/P - SUNLIFE Employee benefits 0.00 333.61
2152 A/P - OMERS Pension Plan 0.00 529.20
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 85.23
2157 A/P - Receiver General - RP0002 0.00 727.18
5101 Full Time - Gross Wages 2940.00 0.00
5104 Full Time - Benefits & Payroll Costs 840.25 0.00
5105 Part Time - Benefits & Payroll Costs 100.48 0.00
5200 Services 0.00 5.88
Fire Department 3880.73 3880.73
Libraries & halls 1000 Operation Bank NEW 0.00 1160.53
2121 A/P - EHT - Employer Health Tax
Page 138 of 218 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 4 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit 0.00 29.53
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 43.61
2154 A/P - Receiver General - RP0001 0.00 455.03
5102 Part Time - Gross Wages 1514.10 0.00
5105 Part Time - Benefits & Payroll Costs 174.60 0.00
Libraries & halls 1688.70 1688.70
Recreation 1000 Operation Bank NEW 0.00 6646.73
2121 A/P - EHT - Employer Health Tax 0.00 149.34
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 220.56
2154 A/P - Receiver General - RP0001 0.00 1487.20
5102 Part Time - Gross Wages 7658.40 0.00
5105 Part Time - Benefits & Payroll Costs 845.43 0.00
Recreation 8503.83 8503.83
Roads 1000 Operation Bank NEW 0.00 48188.30
2121 A/P - EHT - Employer Health Tax 0.00 1415.00
2151 A/P - SUNLIFE Employee benefits 0.00 7712.06
2152 A/P - OMERS Pension Plan 0.00 12768.70
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 2089.76
Page 139 of 218 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 5 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit
2154 A/P - Receiver General - RP0001 0.00 736.14
2155 A/P - RRSP - Employee Personal 0.00 700.00
2156 A/P - MISC Employee Personal Deductions 0.00 1230.46
2157 A/P - Receiver General - RP0002 0.00 19823.33
5101 Full Time - Gross Wages 69429.40 0.00
5102 Part Time - Gross Wages 2293.20 0.00
5104 Full Time - Benefits & Payroll Costs 22628.84 0.00
5105 Part Time - Benefits & Payroll Costs 371.77 0.00
5200 Services 0.00 59.46
Roads 94723.21 94723.21
Waste Management 1000 Operation Bank NEW 0.00 5453.70
2121 A/P - EHT - Employer Health Tax 0.00 122.15
2152 A/P - OMERS Pension Plan 0.00 177.50
2153 A/P - WSIB-Workplace Safety Ins. Bd. 0.00 180.44
2154 A/P - Receiver General - RP0001 0.00 1073.28
5102 Part Time - Gross Wages 6265.21 0.00
5105 Part Time - Benefits & Payroll Costs 741.86 0.00
Waste Management 7007.07 7007.07
Page 140 of 218 Township of Stone Mills 8/29/2016 4:23pm GL Activity Report Page: 6 GL Detail by Employee, Loc, Dept, Reference from 7/01/16 to 7/31/16 Date Entry ID Comment Debit Credit
173419.97 173419.97
Page 141 of 218 Request For Proposals Solar Energy Development
Requests for Proposals
1. Proposals for the development of a solar energy facility(s) are herein requested by The Corporation of The Township of Stone Mills, hereinafter referred to as the Township. Proposals shall be received by:
The Corporation Of The Township Of Stone Mills 4504 County Road 4 Centreville, Ontario K0K 1N0
Submissions
2. Submissions shall be prepared and submitted as a completely separate and distinct document with clear reference to this request for proposals.
3. All submissions shall include a statement that the proponent has reviewed this request for proposals in it’s entirety and that the submission is in conformity with the directions contained herein.
4. All submissions shall clearly identify the person or corporation that is submitting the proposal together with complete contact information and confirmation of submission and signing authority.
5. One original paper copy of the proposal, signed by an authorized person, plus a digital copy on a “Jump Drive” stick must be submitted to participate in this request for proposals.
6. Upon submission, the proposal shall become the property of the Township and there shall be no return of the proposal.
7. Proposals must be received by the Township at the above stated address before 4:00 PM on Thursday, October 20, 2016. The time registered in The Township of Stone Mills wall clock will be considered the official time when determining exact time of submission.
8. Proposals shall not be restricted by any statement added to this document, by any covering letter submitted therewith or by alterations to this document, unless otherwise provided for herein.
Page 1
Page 142 of 218
Acceptance
9. The Township of Stone Mills reserves the right to accept or reject any or all proposals, in whole or in part. The lowest or any proposal will not necessarily be accepted.
Purpose
10. In general terms, the Township is considering the development and maintenance of a solar energy facility on parcels of land that have been acquired by the Township.
11. The Township encourages the submission of a proposal by all development firms, corporations, or persons with professional knnowledge and experience in the development of this type of facility.
12. No preference shall be given to a proponent due to his normal place of business, except that the proponent must have a business office located within the Province of Ontario.
Community Background
13. The Township of Stone Mills is a rural municipality with a population of approximately 7,000. It is located within the County of Lennox-Addington and lies between Belleville and Kingston in Eastern Ontario. The municipality was restructured in 1998 when the former Township of Camden East, the Township of Sheffield and the Village of Newburgh became the Township of Stone Mills.
14. The municipal office is located in Centreville, approximately 45 km northwest of Kingston at 4504 County Road 4.
15. The Township encompasses a variety of small communities including the Hamlets of Camden East, Centreville, Colebrook, Croydon, Enterprise, Erinsville, Moscow, Newburgh, Strathcona, Tamworth and Yarker.
16. The Township has it’s roots in agriculture however through-out the years there has been an increase in residential development as residents move to the Township to escape urban settings.
Page 2
Page 143 of 218 Financial Position
17. The following financial information is submitted as part of this request to demonstrate the readiness of the Township to proceed with the acceptance of such as proposal. All figures indicated are approximate.
a. Taxes collects annually to fund services and programs $5,138,000 b. Monthly cash flow $1,000,000 c. Reserves and reserve funds total $4,400,000 d. Annual revenues other than property taxes $ 3,924,000
18. The foregoing figures demonstrate that the Township is in a good financial situation but it is anticipated there will be an increased demand for revenues in the years to follow.
19. Numerous land use constraints exist in the Township that will negatively affect future residential development. These constraints include: a. designation of a large portion of the Township as an aggregate resource, b. several Provincially significant wetlands, c. areas of natural and scientific interests, and d. several identified species at risk and the habitat thereof.
20. The Township, like most rural municipalities, is feeling the pressures of insufficient funding for the programs and services expected by it’s residents and required by other levels of government. It has become obvious to the Township that other opportunities must be sought to supplement revenues attained from property taxes. Failure to do so, is likely to result in increased property taxes that will further negatively affect new development within the Township.
Land Description
21. The lands subject to this proposal have a civic address of 83 Doyle Road. These lands have been farmed in the past and an older farm home, barn and outbuildings still exist on the lands. The lands have a legal description of Concession 2 Lots 26 to 29, Camden, Township of Stone Mills. (See Schedule A)
22. The lands consist of two parcels of land. Assessment records indicate that the parcel identified by Roll Number 1124 020 020 14700 which borders Doyle Road and County Road 4 to the west contains contains 324.94 acres. The second parcel is located to the north east and abutts the first parcel and is identified by Roll Number 1124 020 020 14900. This parcel is undeveloped and contains an additional 33 acres.
Page 3
Page 144 of 218 23. An unopened municipal road allowance between exists between Concessions 2 and 3 and extends along the north boundary of these lands to County Road 4.
24. Soil depth is generally shallow and vegetation is sparse to mixed. In areas of shallow soils, much of the lands are covered by growths of Red Cedar. Stands of mature trees consisting of oaks, maples as well as white pine predominate those locations where deeper pockets of soil are believed to exist. The lands are predominantly flat however there is a gradual south facing grade on the south half of the lands. The geology is comprised of limestone bedrock and the lands are considered part of the Gull River Land Formation. This geological base has been identified as suitable for aggregate and as such, the lands have also been identified as a bedrock resource. (See Schedule B)
25. A small creek crosses the lands in the south east quadrant of the property and two unclassified wetlands have been identified on these lands. (See Schedule C) There are no Provincially Significant Wetlands associated with these lands.
26. An active Township owned waste disposal site is located on the westerly limits of the lands and these lands plus a buffer area of 150 meters are not to be included as lands subject to this request for proposal. (See Schedule D).
27. Additionally, an active Township owned licensed quarry is located on the westerly limits of the lands and these lands plus a buffer area of 150 meters are not to be included as lands subject to this request for proposal. (See Schedule E)
28. Residential dwellings are located on the west side of County Road 4 along County Road 17, and north of the municipal road allowance between Concessions 2 and 3 on the east side of County Road 4. Adequate buffers will be required to ensure the solar project(s) will not interfere with the residential dwellings.
Multi-Use Proposal
29. It is not envisioned that the entire lands will be developed for the production of solar energy. The solar energy development should be directed away from those lands that meet the following criteria: a. those offsite residential dwellings together with adequeate buffers to ensure that the energy development proposal is not seen or does not otherwise interefere with the quite enjoyment of these dwellings; b. all wetlands and streams together with a 30 meter buffer from the limits of the wetlands and the high water mark of all streams; c. all mature hard and soft wood growth is protected together with a 15 meter buffer from the limits of these growth areas;
Page 4
Page 145 of 218 d. the existing agricultural fields which are actively being worked for the development of crops; e. lands consisting of the old farm and associated outbuildings as per Schedule F of this proposal and consisting of approximately 8.0 hectares.
30. Those lands not consisting of the solar development project will in part be preserved for the protection of the natural environment and could include trails, boardwalks and other non-obtrusive enhancements. It is anticipated those lands being conserved for their natural heritage will be open to the public to attain first hand appreciation of the co-existence of the natural environment with the need for energy development and food production.
Contents Of Proposal
31. Your proposal should contain sufficient information to address the following: a. The services you and/or your firm is able to provide to the Township; b. The professional knowledge and experience of Staff involved in the project; c. A summary of similar projects previously completed; d. Any other professional services available or able to provide that may be relevant to your proposal; e. Any partnership arrangements that may be proposed with the Township or with other persons, organizations or other levels of government; f. Any proposed cost sharing of development costs; g. Any payments to the Township; h. Your expectations of the Township as they may relate to your proposal; i. Responsibities for the submission of documents to the IESO to obtain approval of the proposal; j. Any required easements or right of ways; k. Your proposed maintenance program for all installed equipment, grounds, internal roadways or any other aspect of the project which may require periodic or regualar maintenance; l. Any and all other financial considerations. m. Proposed term and opportunities for renewal of arrangements with the Township. n. Other information that you feel may be benefit or of interest to the Township;
Inquiries
32. Any questions regarding this request for proposals should be directed to:
Roger J. Hogan, Deputy Clerk Township of Stone Mills
Page 5
Page 146 of 218 4504 County Road 4 Centreville, Ontario K0K 1N0 Tel. 613 378 2475 Email [email protected]
Submissions
33. Proposals will be called, received, evaluated, accepted and processed in accordance with the Township's Purchasing and Procurement Policies.
34. The Proposal must be signed by an authorized signing officer.
35. If a joint proposal is submitted, it must be signed and addressed on behalf of each of the proponents.
36. Proposals must be legible, written in ink or typewritten. The person signing on behalf of the company must initial erasures, over-writing or strikeouts.
37. Proposals received after the closing time specified in the proposal call will not be considered.
38. Proposals received by Fax will not be considered.
Clarification
39. Any clarification of the Proposal documents required by the Proponent prior to submission of a Proposal shall be requested through the Township of Stone Mills. The Proponent and the Township hereby agree that in no case shall oral arrangements be considered.
40. No officer, agent or employee of the Township is authorized to alter orally any portion of these documents. During the period prior to submission of Proposals, alterations will be issued to Proponents as written addenda. The Proponent shall list in its Proposal all addenda that were considered when its Proposal was prepared.
Pricing Requirements
41. All financial considerations shall be in Canadian currency, and when applicable shall be exclusive of applicable taxes.
42. If the Proponent intends to purchase products, have products produced or other services provided outside of Canada, it shall arrange its shipping procedures so
Page 6
Page 147 of 218 that its agent or representative in Canada is the importer of record for customs purposes.
43. Except as may be provided elsewhere in this document, any prices proposed shall not be subject to adjustment except as may be specifically provided for within this document.
Conflict Of Interest
44. A proponent that is representing a person or company that could be deemed to be in conflict with the interests of the Township at the time of the submission of this proposal, shall identify this conflict and advise the Township of steps to mitigate or otherwise resolve the conflict.
45. A proponent shall not enter into a contract with any person or company or otherwise represent any person or company that could be deemed to be in conflict, subsequent to the acceptance of a proposal by the Township.
Proposal Acceptance
46. In the review and consideration of proposals, the Township reserves the right: a. not to accept any proposal either in whole or in part b. to accept any portion or groups of items or parts thereof; c. to award contracts to one or more proponents; and d. to waive any irregularities and omissions as they might appear within a proposal.
47. Proposals shall be irrevocable for a period of 60 days following the the official closing time.
48. The placing in the mail or delivery to the address given in the proposal of a notice of award to a proponent by the Township shall constitute notice of acceptance of a proposal.
Complaints
49. Any complaint on the process and procedures outlined in a bylaw outlining the procedures with respect to the procurement of goods and services by the Township shall be in writing and shall be submitted to the Chief Administrative Officer/Clerk for the Township for consideration.
50. A complaint on the process and procedures related to the award of a tender, proposal or quotation must be submitted to the Township within seven (7) working days of the acceptance of a proposal.
Page 7
Page 148 of 218
Contract Documents
51. The submission of a proposal by a proponent and the acceptance of a proposal by the Township shall not constitute a contract between the parties thereto. The proponent and the Township shall work co-operatively in the development of a contract to address the proposal accepted by the Township.
52. For greater clarity, the intent of the contract is to formalize the understandings arising from acceptance of a proposal by the Township and shall contain provisions that identify: a. the term of the contract; b. all financial considerations between the parties; c. any assignment of work limitations or approvals d. all other obligations from one party to the other; e. any cost sharing of expenditures; f. obligations in the event of the termination of contract; g. responsibilities in respect to default of the contract; h. obligations in respect to bankruptcy; i. such other provisions to enact the accepted proposal.
53. A contract between the proponent and the Township shall be governed and interpreted in accordance with the laws of the Province of Ontario.
Laws and Regulations
54. Further to those provisions in respect to a contract as stated herein, upon the execution of a contract, the proponent shall: a. conform to and enforce strict compliance with appropriate legislation including but not limited to the Human Rights Code, The Pay Equity Act and Employment Standards Act, and Regulations made under these Acts; b. comply with all relevant federal, provincial and municipal statues, regulations and by-laws pertaining to the work and its performance; c. be responsible for ensuring similar compliance by its suppliers and subcontractors; d. conform to and enforce strict compliance with the Construction Safety Act, and Regulations made under that Act; e. be designated as the Constructor for this project in accordance with the Occupational Health and Safety Act and will assume all of the responsibilities of the Constructor set out in that Act and its regulations and shall be responsible for any costs to defend charges as a result of any violation.
Disclosure
Page 8
Page 149 of 218
55. Submissions receveived as as result of this request for proposals shall be subject to the Municipal Freedom of Information and Protection of Privacy Act
Release
56. This request for proposal has been developed for and released under the authority of the Council of the The Corporation Of The Township Of Stone Mills.
Dated at Centreville, this 12th day of September, 2016.
……………………………………………… Roger J. Hogan, Deputy Clerk Planning Administration Township of Stone Mills
Page 9
Page 150 of 218 Request For Proposal Camden Solar Project Schedule A – Project Site
Page 10
Page 151 of 218 Request For Proposal Camden Solar Project Schedule B – Bedrock Resource
Page 11
Page 152 of 218 Request For Proposal Camden Solar Project Schedule C - Unclassified Wetlands and Streams
Page 12
Page 153 of 218 Request For Proposal Camden Solar Project Schedule D – Existing Waste Disposal Site and 150 Meter Buffer
Page 13
Page 154 of 218 Request For Proposal Camden Solar Project Schedule E – Existing Licensed Quarry and 150 Meter Buffer
Page 14
Page 155 of 218 Request For Proposal Camden Solar Project Schedule F – Farm Buildings With 8.0 Hectares
Page 15
Page 156 of 218
The Corporation Of The Township of Stone Mills Staff Report
Report Date: Sept 6, 2016 Entitled: Budget to Actual Year to Dates Recipient: Reeve and Council Submitted By: Christina Beaushaw, Treasurer
Staff Recommendation:
That Council for the Township of Stone Mills Receive the July 2016 Year to Dates for information purposes only.
Overview
Background Please find attached the year to Dates for all accounts up to the end of July 2016. Transfers from/to Reserves will be adjusted to relate to the exact figures when projects have been completed.
Details of account specifics are available at the office from the Treasurer. Please call in advance of the meeting for any information or questions.
Financial/Budgetary Implications See attached Statement of Revenues and Expenditures
Energy Consumption and Demand Management Implication N/A
Accessibility Ontarians Disability Act, 2005 Implications
N/A
Page 1 of 1
Page 157 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 1 Revised Budget For (000) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-00-000-4001 Penny rounding $$$$0.000.03 0.00 0.15 0.00% 01-00-000-4101 Residential - Twp 0.000.00 0.00 4,944,884.62 0.00% 01-00-000-4102 Commercial - Twp 0.000.00 0.00 320,985.11 0.00% 01-00-000-4103 Residential - Supplemental -Twp 0.000.00 0.00 (605.97) 0.00% 01-00-000-4106 Residential - Write Off - Twp 0.000.00 0.00 (4,402.34) 0.00% 01-00-000-4120 Additional Charges/Rebates 0.000.00 0.00 85.78 0.00% 01-00-000-4130 Vacancy Rebates 0.000.00 0.00 (722.36) 0.00% 01-00-000-4201 Grants in Lieu - Provincial - Twp 0.000.00 0.00 21,771.05 0.00% 01-00-000-4202 Grants in Lieu - Ontario Hydro - Twp 0.000.00 0.00 1,273.61 0.00% 01-00-000-4302 Ontario Municipal Partnership Fund (O 0.00285,500.00 1,142,000.00 856,500.00 25.00% 01-00-000-4902 Transfer from Reseves Funds 0.000.00 108,045.90 108,045.90 0.00% Total Revenues $$$$0.00 285,500.03 1,250,045.90 6,247,815.55 (399.81%)
Expenditures 01-00-000-5212 Interest Expense - Long Term Debt $$$$0.000.00 35,444.11 18,092.14 48.96% 01-00-000-5850 Long Term debt Repayment 0.000.00 72,601.79 35,930.81 50.51% Total Expenditures $$$$0.00 0.00 108,045.90 54,022.95 50.00%
Page 158 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 2 Revised Budget For Administration (101) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-01-101-4128 Tax Registration - Fees Collected $$$$0.00600.38 20,000.00 17,409.08 12.95% 01-01-101-4401 Tax Certificates 0.00675.00 5,000.00 3,700.00 26.00% 01-01-101-4410 Sundry 0.0025.00 300.00 35,107.81 (11602.60%) 01-01-101-4603 Lottery Licences 0.0075.00 1,000.00 689.15 31.09% 01-01-101-4800 Penalty and Interest - Taxation 0.000.00 140,000.00 107,365.93 23.31% 01-01-101-4805 Bank Interest 0.000.00 25,000.00 8,028.91 67.88% 01-01-101-4810 Interest on Investments 0.000.00 40,000.00 0.00 100.00% Total Administration Revenues $$$$0.00 1,375.38 231,300.00 172,300.88 25.51%
Expenditures 01-01-101-5101 Wages - Full Time $$$$0.0026,385.76 345,000.00 196,756.47 42.97% 01-01-101-5102 Wages - Part Time 0.001,092.00 5,000.00 1,092.00 78.16% 01-01-101-5104 Benefits - Full Time 0.008,302.24 112,000.00 60,938.95 45.59% 01-01-101-5105 Benefits - Part Time 0.0094.88 200.00 171.91 14.05% 01-01-101-5200 Services 0.00294.50 19,000.00 5,773.14 69.62% 01-01-101-5201 Materials & Supplies 0.00(14.16) 20,000.00 10,028.72 49.86% 01-01-101-5203 Legal 0.000.00 10,500.00 1,338.65 87.25% 01-01-101-5204 Audit 0.002,825.00 35,000.00 13,001.00 62.85% 01-01-101-5205 Insurance 0.000.00 1,800.00 1,620.00 10.00% 01-01-101-5206 Telephone 0.00514.38 5,600.00 3,589.99 35.89% 01-01-101-5207 Postage 0.004,667.50 15,000.00 9,755.50 34.96% 01-01-101-5208 Printing & Advertising 0.00532.60 2,000.00 2,284.90 (14.25%) 01-01-101-5209 Travel 0.000.00 2,500.00 2,371.93 5.12% 01-01-101-5210 Memeberships 0.000.00 6,400.00 7,044.40 (10.07%) 01-01-101-5211 Conventions & Training 0.00228.96 13,500.00 9,236.82 31.58% 01-01-101-5212 Interest & Bank Charges 0.000.00 1,300.00 697.34 46.36% 01-01-101-5217 Tax Registration 0.00600.38 20,000.00 19,588.83 2.06% 01-01-101-5225 Health & Safety 0.000.00 3,500.00 1,290.97 63.12% 01-01-101-5233 penalty and Tax sale charges Written Of 0.0014.08 500.00 3,060.06 (512.01%) 01-01-101-5650 Strat Plan Initiatives 0.000.00 5,000.00 0.00 100.00% Total Administration Expenditures $$$$0.00 45,538.12 623,800.00 349,641.58 43.95%
Page 159 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 3 Revised Budget For Council (102) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-01-102-5100 Remuneration $$$$0.000.00 1,000.00 0.00 100.00% 01-01-102-5102 Wages - Part Time 0.006,179.40 79,590.60 43,208.28 45.71% 01-01-102-5105 Benefits - Part Time 0.00150.62 2,550.00 1,118.70 56.13% 01-01-102-5200 Services 0.000.00 0.00 671.62 0.00% 01-01-102-5201 Materials & Supplies 0.000.00 1,000.00 505.72 49.43% 01-01-102-5203 Legal 0.000.00 3,000.00 0.00 100.00% 01-01-102-5205 Insurance 0.000.00 2,500.00 2,307.96 7.68% 01-01-102-5209 Travel 0.00124.82 6,500.00 913.30 85.95% 01-01-102-5211 Conventions & Training 0.00228.96 13,500.00 6,966.06 48.40% 01-01-102-5650 Community Development 0.000.00 10,000.00 0.00 100.00% 01-01-102-5802 Donations 0.000.00 10,750.00 3,253.08 69.74% Total Council Expenditures $$$$0.00 6,683.80 130,390.60 58,944.72 54.79%
Page 160 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 4 Revised Budget For Elections (103) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-01-103-5901 Transfers to Reserves $$$$0.000.00 19,324.00 19,324.00 0.00% Total Elections Expenditures $$$$0.00 0.00 19,324.00 19,324.00 0.00%
Page 161 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 5 Revised Budget For Information Technology (106) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-01-106-5240 Information Technology - Services $$$$0.001,845.42 49,600.00 41,577.21 16.17% 01-01-106-5241 Information Technology - Materials & Su 0.003,125.04 25,000.00 23,914.20 4.34% 01-01-106-5262 Consulting Services 0.000.00 1,500.00 0.00 100.00% Total Information Technology Expenditures $$$$0.00 4,970.46 76,100.00 65,491.41 13.94%
Page 162 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 6 Revised Budget For Fire Administration (205) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-205-4400 User Fees $$$$0.0075.00 0.00 450.00 0.00% 01-02-205-4408 Services to Others 0.000.00 1,000.00 0.00 100.00% 01-02-205-4409 Donations 0.001,155.00 10,000.00 1,175.00 88.25% 01-02-205-4410 Sundry 0.000.00 0.00 4,650.00 0.00% 01-02-205-4418 Fines 0.000.00 0.00 2,400.00 0.00% 01-02-205-4806 Reimbursements - Fire Associations 0.0061.97 0.00 309.84 0.00% 01-02-205-4901 Transfer from Reserves 0.000.00 10,000.00 10,000.00 0.00% Total Fire Administration Revenues $$$$0.00 1,291.97 21,000.00 18,984.84 9.60%
Expenditures 01-02-205-5101 Wages - Full Time $$$$0.002,751.60 50,000.00 19,734.66 60.53% 01-02-205-5102 Wages - Part Time 0.000.00 175,000.00 1,626.40 99.07% 01-02-205-5103 Other - Gross Wages 0.000.00 28,000.00 0.00 100.00% 01-02-205-5104 Benefits - Full Time 0.00764.82 16,000.00 5,952.07 62.80% 01-02-205-5105 Benefits - Part Time 0.0084.40 13,000.00 521.98 95.98% 01-02-205-5200 Services 0.003,041.42 31,480.00 11,095.85 64.75% 01-02-205-5201 Materials & Supplies 0.009,001.82 100,000.00 38,733.72 61.27% 01-02-205-5205 Insurance 0.000.00 32,000.00 34,548.23 (7.96%) 01-02-205-5206 Telephone 0.00838.72 10,500.00 5,089.81 51.53% 01-02-205-5207 Postage 0.00814.08 2,000.00 915.84 54.21% 01-02-205-5208 Printing & Advertising 0.000.00 1,500.00 0.00 100.00% 01-02-205-5209 Travel 0.000.00 1,500.00 0.00 100.00% 01-02-205-5210 Memeberships 0.000.00 1,500.00 1,259.40 16.04% 01-02-205-5211 Conventions & Training 0.00312.33 28,000.00 18,609.70 33.54% 01-02-205-5218 Dispatching 0.004,390.52 19,000.00 8,781.04 53.78% 01-02-205-5224 Fire Prevention 0.00(1.29) 9,000.00 2,529.37 71.90% 01-02-205-5225 Health & Safety 0.000.00 2,000.00 1,246.87 37.66% 01-02-205-5263 Reimbursements 0.00545.93 0.00 873.67 0.00% 01-02-205-5300 Repairs and Maintenance 0.00556.96 16,500.00 8,708.81 47.22% 01-02-205-5302 Repairs & Maintenance - Equipment La 0.00338.86 8,000.00 4,787.22 40.16% 01-02-205-5303 Fuel 0.001,426.21 12,000.00 5,376.80 55.19% 01-02-205-5304 Machine Time Charges/Own Equipment 0.000.00 2,500.00 1,290.00 48.40% 01-02-205-5307 Licences 0.000.00 2,000.00 1,307.00 34.65% 01-02-205-5702 Capital - Equipment 0.000.00 50,000.00 28,187.52 43.62% 01-02-205-5901 Transfers to Reserves 0.000.00 120,000.00 120,000.00 0.00% Total Fire Administration Expenditures $$$$0.00 24,866.38 731,480.00 321,175.96 56.09%
Page 163 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 7 Revised Budget For Police (210) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-210-4301 Grants - Provincial $$$$0.000.00 10,471.00 0.00 100.00% 01-02-210-4400 User Fees 0.00407.00 5,000.00 3,029.00 39.42% 01-02-210-4901 Transfer from Reserves 0.000.00 31,000.00 31,000.00 0.00% Total Police Revenues $$$$0.00 407.00 46,471.00 34,029.00 26.77%
Expenditures 01-02-210-5100 Remuneration $$$$0.000.00 1,800.00 0.00 100.00% 01-02-210-5200 Services 0.000.00 0.00 81.30 0.00% 01-02-210-5209 Travel 0.000.00 500.00 15.85 96.83% 01-02-210-5210 Memeberships 0.000.00 100.00 75.00 25.00% 01-02-210-5211 Conventions & Training 0.000.00 1,000.00 0.00 100.00% 01-02-210-5215 Police Services 0.0091,829.00 1,101,948.00 642,779.55 41.67% 01-02-210-5228 R.I.D.E. 0.000.00 6,671.00 0.00 100.00% Total Police Expenditures $$$$0.00 91,829.00 1,112,019.00 642,951.70 42.18%
Page 164 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 8 Revised Budget For Conservation (220) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-02-220-5801 Levy $$$$0.000.00 110,060.00 110,060.00 0.00% Total Conservation Expenditures $$$$0.00 0.00 110,060.00 110,060.00 0.00%
Page 165 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 9 Revised Budget For Building Inspection (230) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-230-4415 Zoning Certificates $$$$0.0075.00 750.00 760.00 (1.33%) 01-02-230-4602 Building Permits 0.0018,370.00 100,000.00 63,020.00 36.98% Total Building Inspection Revenues $$$$0.00 18,445.00 100,750.00 63,780.00 36.69%
Expenditures 01-02-230-5101 Wages - Full Time $$$$0.005,001.60 66,000.00 37,313.20 43.46% 01-02-230-5102 Part Time - Gross Wages 0.000.00 1,500.00 0.00 100.00% 01-02-230-5104 Benefits - Full Time 0.001,545.31 19,700.00 11,167.82 43.31% 01-02-230-5105 Part Time - Benefits & Payroll Costs 0.000.00 200.00 0.00 100.00% 01-02-230-5200 Services 0.000.00 300.00 0.00 100.00% 01-02-230-5201 Materials & Supplies 0.000.00 1,000.00 92.67 90.73% 01-02-230-5203 Legal 0.000.00 2,000.00 0.00 100.00% 01-02-230-5205 Insurance 0.000.00 600.00 800.00 (33.33%) 01-02-230-5206 Telephone 0.00104.60 2,000.00 723.31 63.83% 01-02-230-5207 Postage 0.00127.20 250.00 228.96 8.42% 01-02-230-5208 Printing & Advertising 0.000.00 100.00 0.00 100.00% 01-02-230-5209 Travel 0.000.00 300.00 465.08 (55.03%) 01-02-230-5210 Memeberships 0.000.00 1,000.00 358.83 64.12% 01-02-230-5211 Conventions & Training 0.000.00 5,500.00 3,032.61 44.86% 01-02-230-5225 Health & Safety 0.000.00 200.00 180.11 9.95% 01-02-230-5300 Repairs and Maintenance - Equipment 0.000.00 3,000.00 210.33 92.99% 01-02-230-5302 Repairs & Maintenance - Equipment La 0.000.00 1,000.00 165.35 83.47% 01-02-230-5303 Fuel 0.000.00 2,500.00 0.00 100.00% 01-02-230-5902 Transfers to Reserve Fund 0.000.00 4,000.00 4,000.00 0.00% Total Building Inspection Expenditures $$$$0.00 6,778.71 111,150.00 58,738.27 47.15%
Page 166 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 10 Revised Budget For By-Law Enforcement (240) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-240-4410 Sundry $$$$0.000.00 0.00 (600.00) 0.00% 01-02-240-4806 Reimbursements 0.000.00 2,000.00 0.00 100.00% Total By-Law Enforcement Revenues $$$$0.00 0.00 2,000.00 (600.00) 130.00%
Expenditures 01-02-240-5200 Services $$$$0.000.00 2,500.00 1,260.51 49.58% 01-02-240-5203 Legal 0.000.00 1,500.00 0.00 100.00% 01-02-240-5209 Travel 0.000.00 1,300.00 689.02 47.00% 01-02-240-5263 Reimbursements 0.000.00 2,000.00 0.00 100.00% Total By-Law Enforcement Expenditures $$$$0.00 0.00 7,300.00 1,949.53 73.29%
Page 167 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 11 Revised Budget For Animal Control (250) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-250-4400 User Fees - pound reclaims $$$$0.00300.00 1,200.00 907.00 24.42% 01-02-250-4601 Dog Licences 0.00375.00 9,000.00 7,559.00 16.01% Total Animal Control Revenues $$$$0.00 675.00 10,200.00 8,466.00 17.00%
Expenditures 01-02-250-5200 Services $$$$0.00955.94 25,000.00 11,939.69 52.24% 01-02-250-5201 Materials & Supplies 0.000.00 500.00 0.00 100.00% 01-02-250-5203 Legal 0.000.00 1,000.00 1,424.64 (42.46%) Total Animal Control Expenditures $$$$0.00 955.94 26,500.00 13,364.33 49.57%
Page 168 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 12 Revised Budget For 911 Service (260) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-260-4604 911 Signage $$$$0.000.00 1,200.00 1,080.00 10.00% 01-02-260-4901 Transfer from Reserves 0.000.00 0.00 1,200.00 0.00% Total 911 Service Revenues $$$$0.00 0.00 1,200.00 2,280.00 (90.00%)
Expenditures 01-02-260-5200 Services $$$$0.000.00 2,500.00 940.26 62.39% 01-02-260-5201 Materials & Supplies 0.000.00 4,000.00 223.87 94.40% Total 911 Service Expenditures $$$$0.00 0.00 6,500.00 1,164.13 82.09%
Page 169 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 13 Revised Budget For Livestock Compensation (270) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-02-270-4301 Grants - Provincial $$$$0.0030.00 50,000.00 390.00 99.22% 01-02-270-4306 Livestock Compensation - Province 0.00151.06 1,000.00 10,250.77 (925.08%) Total Livestock Compensation Revenues $$$$0.00 181.06 51,000.00 10,640.77 79.14%
Expenditures 01-02-270-5200 Services $$$$0.000.00 3,500.00 502.17 85.65% 01-02-270-5209 Travel 0.000.00 2,000.00 338.87 83.06% 01-02-270-5600 Livestock claims Expense 0.000.00 50,000.00 5,019.80 89.96% Total Livestock Compensation Expenditures $$$$0.00 0.00 55,500.00 5,860.84 89.44%
Page 170 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 14 Revised Budget For Emergency Measures Ontario (290) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-02-290-5200 Services $$$$0.000.00 18,998.00 948.18 95.01% 01-02-290-5208 Printing & Advertising 0.000.00 0.00 120.90 0.00% 01-02-290-5209 Travel 0.000.00 500.00 0.00 100.00% 01-02-290-5211 Conventions & Training 0.000.00 1,500.00 340.22 77.32% Total Emergency Measures Ontario Expenditures $$$$0.00 0.00 20,998.00 1,409.30 93.29%
Page 171 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 15 Revised Budget For Roads Administration (300) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-03-300-4301 Grants - Provincial $$$$0.000.00 161,324.00 161,324.00 0.00% 01-03-300-4304 MNR - Pits & Quarries 0.000.00 5,000.00 0.00 100.00% 01-03-300-4407 Services to County 0.000.00 849,972.60 425,010.00 50.00% 01-03-300-4408 Services to Others 0.000.00 25,000.00 0.00 100.00% 01-03-300-4410 Sundry 0.000.00 0.00 5,100.00 0.00% 01-03-300-4421 Refundable performance bond 0.000.00 6,000.00 6,500.00 (8.33%) 01-03-300-4606 Entrance Permit 0.000.00 1,000.00 800.00 20.00% Total Roads Administration Revenues $$$$0.00 0.00 1,048,296.60 598,734.00 42.89%
Expenditures 01-03-300-5101 Wages - Full Time $$$$0.0062,668.70 900,000.00 536,941.00 40.34% 01-03-300-5102 Wages - Part Time 0.004,032.70 30,000.00 20,576.17 31.41% 01-03-300-5104 Benefits - Full Time 0.0020,704.64 270,000.00 161,935.65 40.02% 01-03-300-5105 Benefits - Part Time 0.00557.94 4,500.00 3,115.14 30.77% 01-03-300-5200 Services 0.00435.10 10,000.00 4,147.63 58.52% 01-03-300-5201 Materials & Supplies 0.001,214.92 17,000.00 3,431.38 79.82% 01-03-300-5203 Legal 0.000.00 4,000.00 0.00 100.00% 01-03-300-5205 Insurance 0.000.00 12,000.00 13,349.88 (11.25%) 01-03-300-5206 Telephone 0.001,230.72 14,000.00 8,727.88 37.66% 01-03-300-5207 Postage 0.00610.56 1,200.00 814.08 32.16% 01-03-300-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-03-300-5209 Travel 0.000.00 0.00 29.72 0.00% 01-03-300-5210 Memeberships 0.000.00 1,700.00 427.39 74.86% 01-03-300-5211 Conventions & Training 0.000.00 11,000.00 8,055.25 26.77% 01-03-300-5223 Office 0.000.00 500.00 679.87 (35.97%) 01-03-300-5225 Health & Safety 0.0063.65 7,500.00 3,845.96 48.72% 01-03-300-5251 Hydro 0.000.00 0.00 265.33 0.00% 01-03-300-5261 Return refundable performance bond 0.00500.00 6,000.00 2,000.00 66.67% 01-03-300-5304 Machine Time Charges/Own Equipment 0.0088,088.00 985,000.00 734,638.00 25.42% 01-03-300-5305 Equipment Rental/ Outside 0.000.00 30,000.00 13,019.88 56.60% 01-03-300-5306 Miscellaneous 0.00199.70 3,000.00 1,497.94 50.07% 01-03-300-5310 Salt and Sand 0.000.00 300,000.00 245,054.88 18.32% 01-03-300-5311 Granular Materials 0.0074,640.96 330,000.00 226,448.03 31.38% 01-03-300-5312 Surface Treatment 0.008,712.46 375,000.00 8,712.46 97.68% 01-03-300-5313 Dust Control - Materials 0.0012,444.13 50,000.00 47,037.95 5.92% 01-03-300-5314 Signs 0.002,272.91 30,000.00 13,298.82 55.67% 01-03-300-5315 Culverts 0.0023,142.73 37,000.00 23,504.75 36.47% 01-03-300-5316 Engineering 0.000.00 5,000.00 0.00 100.00% 01-03-300-5324 Patching 0.0037,641.70 55,000.00 41,694.25 24.19% 01-03-300-5325 Line Painting 0.000.00 60,000.00 0.00 100.00% 01-03-300-5328 Sub Contractor 0.000.00 10,000.00 4,579.20 54.21% Total Roads Administration Expenditures $$$$0.00 339,161.52 3,559,900.00 2,127,828.49 40.23%
Page 172 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 16 Revised Budget For Equipment (310) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-03-310-4410 Sundry $$$$0.000.00 0.00 330.75 0.00% 01-03-310-4900 Transfers 0.0089,418.00 1,096,000.00 774,077.00 29.37% 01-03-310-4901 Transfer from Reserves 0.000.00 450,000.00 450,000.00 0.00% Total Equipment Revenues $$$$0.00 89,418.00 1,546,000.00 1,224,407.75 20.80%
Expenditures 01-03-310-5101 Wages - Full Time $$$$0.005,744.60 100,000.00 68,081.16 31.92% 01-03-310-5102 Wages - Part Time 0.000.00 2,000.00 0.00 100.00% 01-03-310-5104 Benefits - Full Time 0.001,615.56 26,000.00 19,417.57 25.32% 01-03-310-5105 Benefits - Part Time 0.0020.09 500.00 120.60 75.88% 01-03-310-5200 Services 0.00(1.39) 20,000.00 (27.65) 100.14% 01-03-310-5205 Insurance 0.000.00 15,000.00 20,402.40 (36.02%) 01-03-310-5300 Repairs & Maintenance - Equipment Pa 0.0023,092.26 190,000.00 147,294.69 22.48% 01-03-310-5301 Tires 0.000.00 38,000.00 14,409.77 62.08% 01-03-310-5302 Repairs & Maintenance - Equipment La 0.00900.58 40,000.00 8,540.81 78.65% 01-03-310-5303 Fuel 0.0014,627.59 200,000.00 104,011.60 47.99% 01-03-310-5304 Machine Time Charges/Own Equipment 0.000.00 500.00 4,765.00 (853.00%) 01-03-310-5307 Licences 0.0050.00 30,000.00 3,531.00 88.23% 01-03-310-5308 Blades 0.000.00 22,000.00 0.00 100.00% 01-03-310-5321 Petrolium Waste 0.000.00 700.00 434.79 37.89% 01-03-310-5702 Capital - Equipment 0.00243,359.04 465,000.00 408,901.04 12.06% 01-03-310-5901 Transfers to Reserves 0.000.00 411,300.00 411,300.00 0.00% Total Equipment Expenditures $$$$0.00 289,408.33 1,561,000.00 1,211,182.78 22.41%
Page 173 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 17 Revised Budget For Construction (320) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-03-320-4301 Grants - Provincial $$$$0.000.00 30,000.00 30,000.00 0.00% Total Construction Revenues $$$$0.00 0.00 30,000.00 30,000.00 0.00%
Expenditures 01-03-320-5101 Wages - Full Time $$$$0.000.00 52,000.00 6,981.50 86.57% 01-03-320-5102 Wages - Part Time 0.000.00 0.00 420.00 0.00% 01-03-320-5104 Benefits - Full Time 0.000.00 17,000.00 2,243.24 86.80% 01-03-320-5105 Benefits - Part Time 0.000.00 0.00 48.90 0.00% 01-03-320-5200 Services 0.000.00 30,000.00 (1.50) 100.01% 01-03-320-5304 Machine Time Charges/Own Equipment 0.000.00 72,000.00 10,510.00 85.40% 01-03-320-5305 Equipment Rental/ Outside 0.0014,801.00 25,000.00 14,801.00 40.80% 01-03-320-5306 Miscellaneous 0.000.00 5,000.00 191.76 96.16% 01-03-320-5311 Granular Materials 0.000.00 33,000.00 0.00 100.00% 01-03-320-5312 Surface Treatment 0.000.00 56,000.00 0.00 100.00% 01-03-320-5313 Dust Control - Materials 0.000.00 2,000.00 0.00 100.00% 01-03-320-5315 Culverts 0.000.00 9,500.00 0.00 100.00% 01-03-320-5316 Engineering 0.000.00 60,000.00 0.00 100.00% 01-03-320-5320 Fencing 0.000.00 5,000.00 0.00 100.00% 01-03-320-5323 Topsoil/Hydro Seeding 0.000.00 1,000.00 0.00 100.00% 01-03-320-5328 Sub Contractor 0.000.00 30,000.00 0.00 100.00% 01-03-320-5901 Transfers to Reserves 0.000.00 5,000.00 5,000.00 0.00% Total Construction Expenditures $$$$0.00 14,801.00 402,500.00 40,194.90 90.01%
Page 174 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 18 Revised Budget For Streetlights (360) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-03-360-4300 Grants - Federal $$$$0.000.00 30,000.00 0.00 100.00% 01-03-360-4305 Grants- Other 0.0042,384.04 0.00 42,384.04 0.00% 01-03-360-4407 Services to County 0.000.00 0.00 27,913.00 0.00% 01-03-360-4901 Transfer from Reserves 0.000.00 0.00 30,000.00 0.00% Total Streetlights Revenues $$$$0.00 42,384.04 30,000.00 100,297.04 (234.32%)
Expenditures 01-03-360-5200 Services $$$$0.000.00 0.00 1,827.41 0.00% 01-03-360-5251 Hydro 0.008,528.29 20,000.00 29,225.32 (46.13%) 01-03-360-5700 Capital 0.000.00 30,000.00 7,087.72 76.37% Total Streetlights Expenditures $$$$0.00 8,528.29 50,000.00 38,140.45 23.72%
Page 175 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 19 Revised Budget For Newburgh Waste Diversion (401) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-401-4305 Grants Other $$$$0.000.00 12,500.00 2,188.10 82.50% 01-04-401-4405 Township Bags 0.001,700.00 15,000.00 10,580.00 29.47% Total Newburgh Waste Diversion Revenues $$$$0.00 1,700.00 27,500.00 12,768.10 53.57%
Expenditures 01-04-401-5200 Services $$$$0.002,050.83 26,500.00 14,843.61 43.99% 01-04-401-5201 Materials & Supplies 0.000.00 500.00 1,724.59 (244.92%) 01-04-401-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-401-5209 Travel 0.000.00 0.00 27.75 0.00% 01-04-401-5221 Recycling 0.001,504.01 19,000.00 9,024.06 52.50% 01-04-401-5901 Transfers to Reserves 0.000.00 0.00 4,500.00 0.00% 01-04-401-5902 Transfers to Reserve Fund 0.000.00 4,500.00 0.00 100.00% Total Newburgh Waste Diversion Expenditures $$$$0.00 3,554.84 51,000.00 30,120.01 40.94%
Page 176 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 20 Revised Budget For Camden East Waste Disposal (402) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-402-4404 Tipping Fees $$$$0.0090.00 500.00 335.00 33.00% 01-04-402-4405 Township Bags 0.002,624.00 40,000.00 21,778.00 45.56% Total Camden East Waste Disposal Revenues $$$$0.00 2,714.00 40,500.00 22,113.00 45.40%
Expenditures 01-04-402-5101 Wages - Full Time $$$$0.00163.45 9,500.00 3,829.40 59.69% 01-04-402-5102 Wages - Part Time 0.001,329.60 12,000.00 10,116.31 15.70% 01-04-402-5104 Benefits - Full Time 0.0050.12 2,000.00 960.74 51.96% 01-04-402-5105 Benefits - Part Time 0.00189.40 2,200.00 1,419.58 35.47% 01-04-402-5200 Services 0.00360.97 5,200.00 3,346.02 35.65% 01-04-402-5201 Materials & Supplies 0.000.00 5,000.00 5,840.04 (16.80%) 01-04-402-5205 Insurance 0.000.00 100.00 59.40 40.60% 01-04-402-5206 Telephone 0.0035.62 500.00 254.22 49.16% 01-04-402-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-402-5209 Travel 0.000.00 0.00 71.33 0.00% 01-04-402-5211 Conventions & Training 0.000.00 500.00 0.00 100.00% 01-04-402-5225 Health & Safety 0.000.00 500.00 0.00 100.00% 01-04-402-5304 Machine Time Charges/Own Equipment 0.00420.00 15,000.00 9,780.00 34.80% 01-04-402-5305 Equipment Rental/ Outside 0.000.00 7,000.00 0.00 100.00% 01-04-402-5314 Signs 0.000.00 200.00 0.00 100.00% 01-04-402-5316 Engineering 0.000.00 18,000.00 8,855.09 50.81% 01-04-402-5902 Transfers to Reserve Fund 0.000.00 20,000.00 0.00 100.00% Total Camden East Waste Disposal Expenditures $$$$0.00 2,549.16 98,200.00 44,532.13 54.65%
Page 177 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 21 Revised Budget For Sheffield Waste Disposal (403) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-403-4404 Tipping Fees $$$$0.0075.00 500.00 185.00 63.00% 01-04-403-4405 Township Bags 0.004,100.00 28,000.00 18,186.00 35.05% Total Sheffield Waste Disposal Revenues $$$$0.00 4,175.00 28,500.00 18,371.00 35.54%
Expenditures 01-04-403-5101 Wages - Full Time $$$$0.00163.45 8,000.00 1,295.93 83.80% 01-04-403-5102 Wages - Part Time 0.00928.37 7,500.00 7,133.77 4.88% 01-04-403-5104 Benefits - Full Time 0.0050.12 1,500.00 361.08 75.93% 01-04-403-5105 Benefits - Part Time 0.0098.55 2,200.00 696.91 68.32% 01-04-403-5200 Services 0.00125.16 4,000.00 1,729.93 56.75% 01-04-403-5201 Materials & Supplies 0.000.00 4,000.00 3,877.08 3.07% 01-04-403-5205 Insurance 0.000.00 100.00 59.40 40.60% 01-04-403-5206 Telephone 0.0035.62 500.00 250.25 49.95% 01-04-403-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-403-5209 Travel 0.000.00 0.00 59.44 0.00% 01-04-403-5211 Conventions & Training 0.000.00 500.00 0.00 100.00% 01-04-403-5225 Health & Safety 0.000.00 500.00 0.00 100.00% 01-04-403-5251 Hydro 0.000.00 0.00 46.91 0.00% 01-04-403-5304 Machine Time Charges/Own Equipment 0.00420.00 12,000.00 3,180.00 73.50% 01-04-403-5305 Equipment Rental/ Outside 0.000.00 7,500.00 0.00 100.00% 01-04-403-5314 Signs 0.000.00 200.00 0.00 100.00% 01-04-403-5316 Engineering 0.000.00 20,000.00 9,913.01 50.43% 01-04-403-5902 Transfers to Reserve Fund 0.000.00 14,000.00 0.00 100.00% Total Sheffield Waste Disposal Expenditures $$$$0.00 1,821.27 83,000.00 28,603.71 65.54%
Page 178 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 22 Revised Budget For Moscow Waste Disposal (404) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-404-4305 Grants- Other $$$$0.000.00 292,837.92 0.00 100.00% 01-04-404-4405 Township Bags 0.001,252.00 28,000.00 17,006.00 39.26% 01-04-404-4902 Transfer from Reseves Funds 0.000.00 146,500.00 0.00 100.00% Total Moscow Waste Disposal Revenues $$$$0.00 1,252.00 467,337.92 17,006.00 96.36%
Expenditures 01-04-404-5101 Wages - Full Time $$$$0.0093.40 8,000.00 1,140.64 85.74% 01-04-404-5102 Wages - Part Time 0.00874.55 7,500.00 6,656.28 11.25% 01-04-404-5104 Benefits - Full Time 0.0030.20 1,500.00 316.54 78.90% 01-04-404-5105 Benefits - Part Time 0.0082.90 2,200.00 626.39 71.53% 01-04-404-5200 Services 0.00110.64 4,000.00 1,088.29 72.79% 01-04-404-5201 Materials & Supplies 0.000.00 4,000.00 4,248.78 (6.22%) 01-04-404-5205 Insurance 0.000.00 100.00 61.56 38.44% 01-04-404-5206 Telephone 0.0035.62 500.00 250.06 49.99% 01-04-404-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-404-5209 Travel 0.000.00 0.00 47.54 0.00% 01-04-404-5211 Conventions & Training 0.000.00 500.00 0.00 100.00% 01-04-404-5225 Health & Safety 0.000.00 500.00 0.00 100.00% 01-04-404-5304 Machine Time Charges/Own Equipment 0.00240.00 12,000.00 2,640.00 78.00% 01-04-404-5305 Equipment Rental/ Outside 0.000.00 439,300.00 0.00 100.00% 01-04-404-5314 Signs 0.000.00 200.00 0.00 100.00% 01-04-404-5316 Engineering 0.000.00 28,000.00 27,227.11 2.76% 01-04-404-5902 Transfers to Reserve Fund 0.000.00 14,000.00 0.00 100.00% Total Moscow Waste Disposal Expenditures $$$$0.00 1,467.31 522,800.00 44,303.19 91.53%
Page 179 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 23 Revised Budget For Camden East Recycling (406) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-406-4305 Grants- Other $$$$0.000.00 29,000.00 7,476.03 74.22% 01-04-406-4404 Tipping Fees 0.000.00 200.00 40.00 80.00% 01-04-406-4506 Composter Sales 0.000.00 0.00 92.00 0.00% 01-04-406-4806 Reimbursements 0.00727.68 8,300.00 5,277.12 36.42% Total Camden East Recycling Revenues $$$$0.00 727.68 37,500.00 12,885.15 65.64%
Expenditures 01-04-406-5102 Wages - Part Time $$$$0.001,329.64 16,000.00 10,055.25 37.15% 01-04-406-5105 Benefits - Part Time 0.00189.43 2,400.00 1,413.07 41.12% 01-04-406-5200 Services 0.002,136.96 28,000.00 12,246.81 56.26% 01-04-406-5201 Materials & Supplies 0.000.00 500.00 125.57 74.89% 01-04-406-5206 Telephone 0.000.00 500.00 0.00 100.00% 01-04-406-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-406-5901 Transfers to Reserves 0.000.00 4,500.00 4,500.00 0.00% Total Camden East Recycling Expenditures $$$$0.00 3,656.03 52,400.00 28,340.70 45.91%
Page 180 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 24 Revised Budget For Sheffield Recycling (407) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-407-4305 Grants- Other $$$$0.000.00 18,000.00 4,193.87 76.70% 01-04-407-4404 Tipping Fees 0.0040.00 300.00 180.00 40.00% 01-04-407-4506 Composter Sales 0.000.00 0.00 46.00 0.00% 01-04-407-4806 Reimbursements 0.00375.61 4,500.00 2,717.11 39.62% Total Sheffield Recycling Revenues $$$$0.00 415.61 22,800.00 7,136.98 68.70%
Expenditures 01-04-407-5102 Wages - Part Time $$$$0.00928.43 11,500.00 6,966.20 39.42% 01-04-407-5105 Benefits - Part Time 0.0098.59 1,500.00 677.57 54.83% 01-04-407-5200 Services 0.002,249.91 17,500.00 9,324.26 46.72% 01-04-407-5201 Materials & Supplies 0.000.00 500.00 125.57 74.89% 01-04-407-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-407-5211 Conventions & Training 0.000.00 500.00 0.00 100.00% 01-04-407-5901 Transfers to Reserves 0.000.00 4,500.00 4,500.00 0.00% Total Sheffield Recycling Expenditures $$$$0.00 3,276.93 36,500.00 21,593.60 40.84%
Page 181 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 25 Revised Budget For Moscow Recycling (408) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-04-408-4305 Grants- Other $$$$0.000.00 18,000.00 4,376.22 75.69% 01-04-408-4404 Tipping Fees 0.000.00 200.00 20.00 90.00% 01-04-408-4506 Composter Sales 0.000.00 0.00 46.00 0.00% 01-04-408-4806 Reimbursements 0.00290.30 4,000.00 2,670.12 33.25% Total Moscow Recycling Revenues $$$$0.00 290.30 22,200.00 7,112.34 67.96%
Expenditures 01-04-408-5102 Wages - Part Time $$$$0.00874.62 11,500.00 6,656.52 42.12% 01-04-408-5105 Benefits - Part Time 0.0082.99 1,500.00 624.82 58.35% 01-04-408-5200 Services 0.001,958.88 24,000.00 11,819.42 50.75% 01-04-408-5201 Materials & Supplies 0.000.00 500.00 125.58 74.88% 01-04-408-5208 Printing & Advertising 0.000.00 500.00 0.00 100.00% 01-04-408-5211 Conventions & Training 0.000.00 500.00 0.00 100.00% 01-04-408-5901 Transfers to Reserves 0.000.00 4,500.00 4,500.00 0.00% Total Moscow Recycling Expenditures $$$$0.00 2,916.49 43,000.00 23,726.34 44.82%
Page 182 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 26 Revised Budget For Cemeteries (500) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-05-500-5200 Services $$$$0.000.00 0.00 678.00 0.00% Total Cemeteries Expenditures $$$$0.00 0.00 0.00 678.00 0.00%
Page 183 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 27 Revised Budget For Parks & Recreation (510) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-05-510-4301 Grants - Provincial $$$$0.000.00 8,000.00 21,000.00 (162.50%) 01-05-510-4305 Grants - Other 0.000.00 7,575.00 7,575.00 0.00% Total Parks & Recreation Revenues $$$$0.00 0.00 15,575.00 28,575.00 (83.47%)
Expenditures 01-05-510-5101 Wages - Full Time $$$$0.002,436.01 14,400.00 10,998.47 23.62% 01-05-510-5102 Wages - Part Time 0.002,795.78 15,275.00 8,324.73 45.50% 01-05-510-5104 Benefits - Full Time 0.00766.92 4,505.00 3,146.52 30.15% 01-05-510-5105 Benefits - Part Time 0.00319.32 1,900.00 952.52 49.87% 01-05-510-5200 Services 0.004,407.86 8,000.00 11,551.75 (44.40%) 01-05-510-5201 Materials & Supplies 0.002,306.67 28,825.00 20,514.20 28.83% 01-05-510-5205 Insurance 0.000.00 15,100.00 8,497.36 43.73% 01-05-510-5208 Printing & Advertising 0.000.00 0.00 144.19 0.00% 01-05-510-5209 Travel 0.000.00 0.00 22.28 0.00% 01-05-510-5211 Conventions & Training 0.000.00 700.00 1,182.67 (68.95%) 01-05-510-5251 Hydro 0.001,271.98 6,500.00 4,557.35 29.89% 01-05-510-5300 Repairs and Maintenance - Equipment 0.00902.59 500.00 955.25 (91.05%) 01-05-510-5302 Repairs & Maintenance - Equipment La 0.00195.63 0.00 195.63 0.00% 01-05-510-5303 Fuel 0.000.00 2,500.00 629.61 74.82% 01-05-510-5304 Machine Time Charges/Own Equipment 0.000.00 0.00 4,688.00 0.00% 01-05-510-5307 Licences 0.000.00 1,500.00 0.00 100.00% 01-05-510-5702 Capital - Equipment 0.0016,612.06 55,000.00 69,834.72 (26.97%) Total Parks & Recreation Expenditures $$$$0.00 32,014.82 154,705.00 146,195.25 5.50%
Page 184 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 28 Revised Budget For Beaver Lake Swim Program (513) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Expenditures 01-05-513-5102 Wages - Part Time $$$$0.002,285.92 0.00 2,285.92 0.00% 01-05-513-5105 Benefits - Part Time 0.00223.74 0.00 223.74 0.00% 01-05-513-5802 Donations 0.000.00 500.00 84.00 83.20% Total Beaver Lake Swim Program Expenditures $$$$0.00 2,509.66 500.00 2,593.66 (418.73%)
Page 185 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 29 Revised Budget For Stone Mills Recreation Centre (536) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-05-536-4305 Grants- Other $$$$0.000.00 44,500.00 0.00 100.00% 01-05-536-4400 User Fees 0.000.00 1,800.00 1,184.96 34.17% 01-05-536-4402 Hall Rentals 0.000.00 800.00 800.00 0.00% 01-05-536-4409 Donations 0.000.00 3,700.00 1,650.00 55.41% 01-05-536-4500 Ice Rental 0.000.00 160,250.00 74,285.23 53.64% 01-05-536-4510 Advertising 0.000.00 4,000.00 1,400.00 65.00% 01-05-536-4901 Transfer from Reserves 0.000.00 61,000.00 61,000.00 0.00% Total Stone Mills Recreation Centre Revenues $$$$0.00 0.00 276,050.00 140,320.19 49.17%
Expenditures 01-05-536-5101 Wages - Full Time $$$$0.00334.75 43,160.00 21,594.04 49.97% 01-05-536-5102 Wages - Part Time 0.00167.44 35,858.00 16,740.13 53.32% 01-05-536-5104 Benefits - Full Time 0.0096.70 13,500.00 6,326.21 53.14% 01-05-536-5105 Benefits - Part Time 0.0019.78 4,390.00 1,834.85 58.20% 01-05-536-5200 Services 0.001,939.31 27,000.00 21,285.09 21.17% 01-05-536-5201 Materials & Supplies 0.00281.45 5,000.00 9,064.80 (81.30%) 01-05-536-5205 Insurance 0.000.00 32,000.00 34,349.40 (7.34%) 01-05-536-5206 Telephone 0.00150.36 1,500.00 884.19 41.05% 01-05-536-5208 Printing & Advertising 0.000.00 1,500.00 0.00 100.00% 01-05-536-5209 Travel 0.000.00 250.00 123.83 50.47% 01-05-536-5210 Memeberships 0.000.00 500.00 0.00 100.00% 01-05-536-5211 Conventions & Training 0.000.00 2,500.00 1,876.34 24.95% 01-05-536-5222 Repairs and Maintenance - Buildings 0.003,887.56 24,500.00 12,157.92 50.38% 01-05-536-5251 Hydro 0.001,058.45 75,000.00 49,868.67 33.51% 01-05-536-5300 Repairs and Maintenance - Equipment 0.000.00 10,000.00 854.72 91.45% 01-05-536-5302 Repairs & Maintenance - Equipment La 0.000.00 3,000.00 0.00 100.00% 01-05-536-5303 Fuel 0.000.00 7,000.00 1,064.50 84.79% 01-05-536-5304 Machine Time Charges/Own Equipment 0.000.00 3,000.00 1,636.00 45.47% 01-05-536-5701 Capital - Buildings 0.000.00 105,000.00 0.00 100.00% 01-05-536-5702 Capital - Equipment 0.007,703.33 15,000.00 7,703.33 48.64% Total Stone Mills Recreation Centre Expenditures $$$$0.00 15,639.13 409,658.00 187,364.02 54.26%
Page 186 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 30 Revised Budget For Rooftop Solar Project (556) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-05-556-4400 User Fees $$$$0.0013,658.94 100,000.00 56,764.89 43.24% Total Rooftop Solar Project Revenues $$$$0.00 13,658.94 100,000.00 56,764.89 43.24%
Expenditures 01-05-556-5200 Services $$$$0.000.00 2,400.00 1,717.20 28.45% 01-05-556-5212 Interest on debt 0.000.00 12,575.41 0.00 100.00% 01-05-556-5251 Hydro 0.00156.22 1,000.00 875.85 12.42% 01-05-556-5850 Long Term debt Repayment 0.000.00 89,904.42 0.00 100.00% Total Rooftop Solar Project Expenditures $$$$0.00 156.22 105,879.83 2,593.05 97.55%
Page 187 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 31 Revised Budget For General Planning (600) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-06-600-4400 Application Fees $$$$0.00800.00 12,400.00 10,800.00 12.90% 01-06-600-4406 Minor Variances 0.000.00 1,600.00 800.00 50.00% 01-06-600-4411 Severances 0.001,600.00 12,000.00 12,000.00 0.00% 01-06-600-4414 Deposits 0.000.00 0.00 500.00 0.00% 01-06-600-4806 Reimbursements 0.00880.22 20,000.00 7,721.03 61.39% Total General Planning Revenues $$$$0.00 3,280.22 46,000.00 31,821.03 30.82%
Expenditures 01-06-600-5100 Remuneration $$$$0.00337.70 4,500.00 2,251.20 49.97% 01-06-600-5101 Wages - Full Time 0.001,795.36 27,000.00 14,234.64 47.28% 01-06-600-5104 Benefits - Full Time 0.00561.30 8,000.00 4,389.61 45.13% 01-06-600-5200 Services 0.000.00 2,100.00 1,526.40 27.31% 01-06-600-5201 Materials & Supplies 0.000.00 500.00 1,236.59 (147.32%) 01-06-600-5203 Legal 0.00694.77 12,000.00 2,837.22 76.36% 01-06-600-5207 Postage 0.00407.04 600.00 508.80 15.20% 01-06-600-5208 Printing & Advertising 0.000.00 600.00 52.66 91.22% 01-06-600-5209 Travel 0.00140.17 1,200.00 526.51 56.12% 01-06-600-5210 Memeberships 0.000.00 700.00 720.00 (2.86%) 01-06-600-5211 Conventions & Training 0.00655.44 7,000.00 4,116.29 41.20% 01-06-600-5262 Consulting Services 0.000.00 12,000.00 646.58 94.61% 01-06-600-5263 Reimbursements 0.001,395.38 20,000.00 8,236.19 58.82% Total General Planning Expenditures $$$$0.00 5,987.16 96,200.00 41,282.69 57.09%
Page 188 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 32 Revised Budget For Properties Maintenance (700) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-07-700-4400 User Fees $$$$0.00690.00 0.00 690.00 0.00% 01-07-700-4402 Hall Rentals 0.001,446.44 22,500.00 8,103.98 63.98% 01-07-700-4410 Sundry & Discounts 0.000.00 0.00 915.13 0.00% 01-07-700-4414 Refundable Deposits/ Key 0.001,000.00 0.00 1,100.00 0.00% 01-07-700-4902 Transfer from Reseves Funds 0.000.00 3,000.00 3,000.00 0.00% Total Properties Maintenance Revenues $$$$0.00 3,136.44 25,500.00 13,809.11 45.85%
Expenditures 01-07-700-5101 Full Time - Gross Wages $$$$0.001,808.24 6,120.00 8,813.33 (44.01%) 01-07-700-5102 Part Time - Gross Wages 0.002,183.86 26,520.00 9,345.89 64.76% 01-07-700-5104 Full Time - Benefits & Payroll Costs 0.00581.61 2,600.00 1,020.63 60.75% 01-07-700-5105 Part Time - Benefits & Payroll Costs 0.00253.61 2,600.00 1,523.20 41.42% 01-07-700-5200 Services 0.005,976.49 72,000.00 32,924.38 54.27% 01-07-700-5201 Materials & Supplies 0.0050.03 31,000.00 6,718.22 78.33% 01-07-700-5202 Furnace Oil 0.0046.92 60,000.00 25,303.09 57.83% 01-07-700-5205 Insurance 0.000.00 57,900.00 53,101.44 8.29% 01-07-700-5206 Telephone 0.0055.03 1,000.00 387.19 61.28% 01-07-700-5251 Hydro 0.0013,157.73 58,500.00 54,234.00 7.29% 01-07-700-5260 Key Deposit/Damage Deposit Returns - 0.001,000.00 0.00 1,000.00 0.00% 01-07-700-5304 Machine Time Charges/Own Equipment 0.00250.00 0.00 950.00 0.00% 01-07-700-5700 Capital 0.000.00 90,000.00 0.00 100.00% 01-07-700-5703 Capital - Other 0.0010,357.97 0.00 14,831.59 0.00% Total Properties Maintenance Expenditures $$$$0.00 35,721.49 408,240.00 210,152.96 48.52%
Page 189 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 33 Revised Budget For County of Lennox and Addington (900) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-900-4101 Residential $$$$0.000.00 0.00 3,707,339.33 0.00% 01-09-900-4102 Commercial 0.000.00 0.00 213,312.37 0.00% 01-09-900-4103 Residential - Supplemental 0.000.00 0.00 (458.67) 0.00% 01-09-900-4104 Commercial - Supplemental 0.000.00 0.00 17,329.76 0.00% 01-09-900-4106 Residential - Write Off 0.000.00 0.00 (3,359.37) 0.00% 01-09-900-4130 Vacancy Rebates 0.000.00 0.00 (1,114.18) 0.00% 01-09-900-4201 Grants in Lieu - Provincial 0.000.00 0.00 16,375.72 0.00% 01-09-900-4202 Grants in Lieu - Ontario Hydro 0.000.00 0.00 959.30 0.00% 01-09-900-4250 10-5-5 Capping revenue 0.000.00 0.00 (545.66) 0.00% Total County of Lennox and Addington Revenues $$$$0.00 0.00 0.00 3,949,838.60 0.00%
Expenditures 01-09-900-6100 Levy - County of L & A $$$$0.000.00 0.00 1,979,585.75 0.00% Total County of Lennox and Addington Expenditures $$$$0.00 0.00 0.00 1,979,585.75 0.00%
Page 190 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 34 Revised Budget For English Public School Board (910) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-910-4101 Residential $$$$0.000.00 0.00 1,295,169.72 0.00% 01-09-910-4103 Residential - Supplemental 0.000.00 0.00 (180.72) 0.00% 01-09-910-4106 Residential - Write Off 0.000.00 0.00 (1,129.71) 0.00% 01-09-910-4201 Grants in Lieu - Provincial 0.000.00 0.00 228.98 0.00% Total English Public School Board Revenues $$$$0.00 0.00 0.00 1,294,088.27 0.00%
Expenditures 01-09-910-6200 Levy - English Public School Bd $$$$0.000.00 0.00 767,373.99 0.00% Total English Public School Board Expenditures $$$$0.00 0.00 0.00 767,373.99 0.00%
Page 191 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 35 Revised Budget For French Public School Board (920) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-920-4101 Residential $$$$0.000.00 0.00 3,183.92 0.00% Total French Public School Board Revenues $$$$0.00 0.00 0.00 3,183.92 0.00%
Expenditures 01-09-920-6205 Levy - French Public School Bd $$$$0.000.00 0.00 3,916.03 0.00% Total French Public School Board Expenditures $$$$0.00 0.00 0.00 3,916.03 0.00%
Page 192 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 36 Revised Budget For English Separate School Board (930) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-930-4101 Residential $$$$0.000.00 0.00 118,287.29 0.00% 01-09-930-4103 Residential - Supplemental 0.000.00 0.00 (224.25) 0.00% Total English Separate School Board Revenues $$$$0.00 0.00 0.00 118,063.04 0.00%
Expenditures 01-09-930-6300 Levy - English Separate School Bd $$$$0.000.00 0.00 102,750.63 0.00% Total English Separate School Board Expenditures $$$$0.00 0.00 0.00 102,750.63 0.00%
Page 193 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 37 Revised Budget For French Separate School Board (940) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-940-4101 Residential $$$$0.000.00 0.00 2,013.93 0.00% Total French Separate School Board Revenues $$$$0.00 0.00 0.00 2,013.93 0.00%
Expenditures 01-09-940-6305 Levy - French Separate School Bd $$$$0.000.00 0.00 4,178.28 0.00% Total French Separate School Board Expenditures $$$$0.00 0.00 0.00 4,178.28 0.00%
Page 194 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 38 Revised Budget For No Support School Board (950) For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Revenues 01-09-950-4101 Residential $$$$0.000.00 0.00 5,144.80 0.00% 01-09-950-4102 Commercial 0.000.00 0.00 320,839.80 0.00% 01-09-950-4130 Vacancy Rebates 0.000.00 0.00 (546.71) 0.00% 01-09-950-4201 Grants in Lieu - Provincial 0.000.00 0.00 3,525.20 0.00% 01-09-950-4202 Grants in Lieu - Ontario Hydro 0.000.00 0.00 1,492.50 0.00% Total No Support School Board Revenues $$$$0.00 0.00 0.00 330,455.59 0.00%
Page 195 of 218 Corp. of the Township of Stone Mills 8/30/2016 2:12pm Statement of Revenue and Expenditures Page 39 Revised Budget
For the Fiscal Period 2016-7 Ending July 31, 2016
Current Current Annual YTD Remaining Account Number Budget Actual Budget Actual Budget %
Page 196 of 218
The Corporation Of The Township of Stone Mills Staff Report
Report Date: Sept 6, 2016 Entitled: Photocopier RFP Results Recipient: Reeve and Council Submitted By: Christina Beaushaw, Treasurer
Staff Recommendation:
That Council authorize the Treasurer and CAO to enter into a lease agreement with 4 Office Automation for the lease of a Kyocera TA-4501i 45cpm photocopier.
Overview
An RFP was developed and released on July 17, 2016. The RFP was advertised in multiple location and media and circulated to known businesses that would have an interest in this request. The deadline to receive proposals was August 16, 2017. In total 6 Proposals were received and opened in a public forum. A point system for the analysis of the proposals was developed and this point system was applied to all proposals. An analysis of cost was also done, which included the offices’ average monthly copier usage.
Background
The Township current lease with Upper Canada Office system expired in June of 2016 Staff developed and released an RFP to replace the current equipment for a new 4 year term lease.
With all the major components being considered, it was determined that 4 Office Automation best met the requirements of the Township for the proposed lease replacement of the office Photocopier.
Financial/Budgetary Implications
The townships current photocopier lease is with Upper Canada Office Systems at $180.19/month and cost per copy for maintenance is $0.01/copy
Page 1 of 2
Page 197 of 218 The new lease with 4 Office Automation will be $156.00/month and cost per copy for maintenance at $0.00651/copy.
Energy Consumption and Demand Management Implications
N/A
Accessibility Ontarians Disability Act, 2005 Implications
N/A
Attachments
N/A
Page 2 of 2
Page 198 of 218
Road Authority Requirements in Canada’s New
Grade Crossing Regulations The 5 facts you need to know about the new regulations: 1. Road authorities and railway companies will be required to share critical information with each other by November 2016 in relation to the railway crossings under your jurisdiction. 2. Road authorities will be required to meet the safety standards at their existing railway crossings by November 2021. 3. The Regulations apply to both the private and public crossings. 4. Grade crossing improvements may be eligible for federal funding. Road authorities can apply for a grant before undertaking the work. The application process can take several months. 5. Under the Railway Safety Act, road authorities can be held liable and/or found guilty of an offence if they fail to meet the new Regulations. To meet the regulation deadlines, road authorities will be required to complete the following steps:
Collect and Share the Conduct Safety Implement the Steps: Assemble Data Data Reviews Changes
Timeline:
November 2016 November 2021
The Giffin Koerth Road Safety Group: What can the GK Road Safety Group do to assist?
The GK Road Safety Group has a thorough understanding GK can assist you through the various steps to ensure the of the Railway Safety Act, regulations, guidelines, track grade crossings that are under your jurisdiction will comply standards, standard practice circulars (SPCs), policies, and with the Regulations by the compliance dates. More practices related to at-grade CP and CN rail lines. The members of our team are recognized experts in undertaking specifically, we can conduct comprehensive compliance in-service safety reviews of transportation facilities. They reviews of the at-grade rail crossings to determine their recently presented the new Regulations at the Ontario conformity with the prevailing regulations and standards. Traffic Council (OTC) 2015 Traffic Engineering Workshop.
You can find a fact sheet produced by Transport Canada regarding Canada’s New Grade Crossing Regulations at: https://www.tc.gc.ca/eng/railsafety/railsafety-973.html For more information on how Giffin Koerth can assist your jurisdiction in complying with the obligations under the new Regulations, please contact: Russell Brownlee, Principal, Road Safety Group T. 416.368.1700 | C.416.553.9005 [email protected]
Page 199 of 218 REPORT to Council
Date: September 6, 2016
From: Keith Miller, Public Works Manager
Subject: New Grade Crossing Regulations
Overview:
By November 2016 road authority must collect and assemble data and share with the railway company.
Recommendations:
That the report dated September 6, 2016 by Keith Miller entitled “New Grade Crossing Regulations” be received.
Current Situation:
Stone Mills has 6 level grade crossings that require safety reviews.
Stone Mills is partnering with County and member municipalities to hire consultant to gather necessary data on level grade crossings.
Approximate cost is $554.00 / crossing x 6 = $3,324.00.
Fact sheet included in this report.
There is $5,000.00 in the maintenance budget for incidental engineering which could cover the cost.
Page 200 of 218 Keith IVIII er
Frorn: Jeff Thompson Sent: August—30—16 10:10 PM To: Keith B/I Iel‘, Laura A/IcKenna Subject: Fw : Fraser Rd Attachments: Pasredsraphic-1.tirf
Jeff Thornpson Township of stone Mi11s Public works supervisor/ Deputy Fire Chief
Begin forvvarded message:
From: Ryan Tyner
Hi Jeff,
I spoke to you a while ago about a potential Ducks unurnited project on my dads property on Fraser road. They have given me the go ahead to do the job. But they are looking for something in writing frorn the township saying that they have no issues. The dyke work is to be done 33' in Frorn the eentre of Fraser Rd and I thought while I was there I would ditch along the west side of the road. 1 ani hoping that you ean provide some written eon?rmation that the township is in agreement with this plan for the work.
Tharxks,
Ryan Tyner Proprietor—Tyner Construction or) (4513) 453 sszo www Qgngrconstruction ca
El..-
Page 201 of 218 REPORT to Council
Date: September 6, 2016
From: Keith Miller, Public Works Manager
Subject: Request for Support of Ducks Unlimited Project
Overview:
Jeff received email from Ryan Tyner looking for confirmation that the Township has no issues for the project on Fraser Rd.
Recommendations:
That the report dated September 6, 2016 by Keith Miller entitled “Request for Support of Ducks Unlimited Project” be received.
That Council instructs staff to forward a letter in agreement to the proposed plan.
Current Situation:
Staff has no issues with the proposed work.
Page 202 of 218 Report of the Technical Advisory Committee – County Roads and Bridges August 9, 2016
Present: Chris Wagar Manager, Roads & Bridges, County of Lennox & Addington Jim Klaver Operations & Development Technologist, Cty of Lennox & Addington Angela Montgomery Administrative Assistant, County of Lennox & Addington Jason White Manager, Information Technology, County of Lennox & Addington Nathan Bruce GIS Analyst, County of Lennox & Addington Ron Vankoughnet Public Works Supervisor, Town of Greater Napanee Dave MacPherson Manager of Public Works, Loyalist Township Tanya Rosenblath Administrative Assistant, Township of Addington Highlands Keith Miller Public Works Manager, Township of Stone Mills Jeff Thompson Public Works Supervisor, Township of Stone Mills
Items Discussed
July 13, 2016 TAC Minutes No errors or omissions noted, minutes accepted Weather and Traffic Incident Updates D. MacPherson noted a collision at CR2/CR6 on Friday, August 5/16 J. Thompson noted early morning accidents recently at CR3/CR41 Project Updates C. Wagar gave an overview of current projects Discussion took place regarding the section between curves on CR6 1 Trackmatics and SkyHawk Telematics D. MacPherson said he has confirmed with Trackmatics for training All municipalities have confirmed training dates for completion in September 2 Sign Inventory and Data Sharing The County would like to keep data up-to-date to ensure accurate inventory Members were asked to provide County IT department with the contact person at each municipality in order to discuss the best methods for establishing a routine or auto-export of data Greater Napanee is using County app and has a GIS license Addington Highlands is currently using a paper inventory and discussion followed that the County may be able to include them as a 'seat' with the County Stone Mills will check if their data has been entered Loyalist is using Cartegraph system which should be able to export data Members were asked to bring options for data sharing to the next meeting In the future savings on re-inspections could be recognized with an up-to-date inventory
Page 203 of 218 3 Line Painting C. Wagar noted that line painting was delayed and would be starting on August 15, 2016 His understanding is that they will be doing one municipality at a time to more accurately track costs 4 Weed Control N. Bruce showed the members the data gathered by the County of degrees of Wild Parsnip infestation along County roads Greater Napanee is noting areas as they are mowing roadside Stone Mills has a general knowledge of their problem areas Loyalist is noting areas as they are mowing Addington Highlands has some areas, notably CR41/CR29 MTO is cutting only but spraying sight triangles and ramp areas South Frontenac is into a multi-year spraying program and is having success Members would like to decide on a two-tier option for 2017 D. MacPherson suggested starting by highest classed roads and working down It was noted that cutting after July 15 was not recommended as this may increase the spreading of seeds The County will investigate weed control options and pricing to be discussed at the next TAC meeting If an RFP is developed it should include timelines, multi-year strategy An RFP would require complete mapping/data from all municipalities 5 Joint Sign Supply Quotation Members would like to participate and said quantities are same as last year but caution as delivery dates can vary between suppliers C. Wagar suggested a weighted proposal evaluation Members agreed to a one year contract with option to extend one year at a time for up to three years Steel posts should be separated from the sign and included as a provisional item Joint Culvert Pricing RFP C. Wagar asked for members interest in a joint culvert quotation Members agreed that a call for pricing proposal would be beneficial for all types of culvert materials Lower-tiers combined spend approximately $100,000 per year on culvert materials Members suggested this quotation would need to close by April at the latest 6 Rail Crossing Review This review must be completed by November 27, 2016 AECOM has proposed data and safety reviews at approximately $554 per crossing Members all expressed interest to participate Funding may be available from Transport Canada through the Grade Crossing Improvement Program up to 50% for crossing that require modifications 7 New Business N. Bruce provided members with a presentation regarding improving County Road intersection signage D. MacPherson would like a copy of the original report regarding this issue
Page 204 of 218 R. Vankoughnet said many signs are outdated or unnecessary, including the no parking signs on Bridge Street, they could be re-instated if the need arises J. Klaver said the County will review and make recommendations to the municipalities K. Miller said there are still a number of unnamed roads 8 Schedule the next meeting The next meeting will be held on Tuesday, September 13, 2016 in the Committee Room at the County Court House and Administration Building 9 Meeting adjourned at 2:40 pm
Page 205 of 218 TOWNSHIP OF STONE MILLS REPORT TO COUNCIL
Date: September 6th, 2016 Respecting: Birdsell House for Training
Recommendations:
That the Council of the Corporation of the Township of Stone Mills approves this recommendation: for the use of the Birdsell house on Doyle road be used for search and rescue training for our Fire Department.
Background:
At the March 7th, 2016 council meeting, CBO Detlor had a report on the use of the Birdsell house and Council encouraged staff to bring any recommendations for future use of the property to be brought back to council for consideration.
Discussions:
Currently the Fire Department travels to Loyalist and Napanee for the use of their facilities to train on search and rescue and survival training. With the use of this house we can run several scenarios not limited to the above, but include training opportunities that are used on the fire grounds and stay within our own municipality. The house will not be damaged or altered structurally in any way.
Financial Impact:
In consultation with CBO Detlor, the desire is to leave the hydro connected to the property at an estimated cost of $100.00 per month. The heat would remain off and all the plumbing would remain drained.
Page 206 of 218
The Corporation Of The Township of Stone Mills Staff Report
Report Date: August 31st, 2016 Entitled: Report On First Canoe Kayak Program Recipient: Stone Mills Council Submitted By: CBO/Properties Manager Jacob Detlor
Staff Recommendation:
File Report on first Stone Mills Canoe/Kayak Program.
Overview
From August 22th to 26th, Stone Mills Staff hosted its first Kayak/Canoe program and had excellent weather. Roughly 20 participants registered for Monday, Tuesday, and Wednesday, while 13 participants took part on Thursday, and 11 on Friday. Participants ranged in ages from 8 years old to 71 years old. Throughout the week, the program visited 3rd and 4th Lake, Mellon Lake, Bull and Horseshoe Lake, Sheffield Lake and Puzzle and Loyst Lake. The program was generally well received. See pictures below.
Page 1 of 6
Page 207 of 218
Page 2 of 6
Page 208 of 218
Page 3 of 6
Page 209 of 218
Page 4 of 6
Page 210 of 218
Page 5 of 6
Page 211 of 218
Background
Stone Mills Received a grant from the Province of Ontario to start a new Kayak and Canoe program. Financial/Budgetary Implications n/a Energy Consumption and Demand Management Implications n/a
Accessibility Ontarians Disability Act, 2005 Implications n/a
Page 6 of 6
Page 212 of 218 TheCorporation Of The Township of Stone Mills Staff Report
Report Date: August 31st, 2016 Entitled: Report On Letters of Interest for Hay Cutting at Moscow Land?ll Site Recipient: Stone Mills Council Submitted By: CBO] Properties Manager Jacob Detlor
Staff Recommendation:
To enter into a farm lease withOrville and Lance Gibson for the roughly 15 acres of municipal land located south of the Moscow Land?ll site.
Overview
n early August, I received a request from a local farmer who was short on hay to cut the municipal land south of the Moscow Landfillsite. As you may have heard, hay is in short supply due to the extremely dry weather this summer, and many rough fields that 1aven’t been cut in a long time (or ever) are being harvested. This led to placing an article in the paper to see if anyone was interested in leasing the unused farmland at that site - similar to the agreement that was reached with Rob McNicho|s at the Doyle =arm.
Once again, we only received 2 letters of interest for the property, with only 1 letter wavinglong term interest in the property and interest in fertilizing.
Whilethere would be very little economic returns in allowing the Gibsons to farm the oroperty, they would be doing the municipality a service in cleaning the property up and ridding the area of a potential fire hazard. Small red cedar and apple trees are already popping up throughout the property.
Page 1 of 2
Page 213 of 218 Background
n/a Financia|[Budgetang Imglications
Very little financial implications.
Energy Consumption and Demand Management Implications n/a
Accessibili Ontarians Disabili Act 2005 Im lications n/a
Page 2 of 2
Page 214 of 218 August 25, 2016
Mr. Jacob Deltor CBO/ Properties Manager Township of Stone Mills 4504 County Rd 4 Centervllle On. KOK1N0
Re: Notice of leasing municipal land for hay harvest 2016
This is In response to your notice of leasing municipal lands for hay harvest on 4965 Country rd 6. 1 C‘ , Proof of accidental insurance fo “ginVpl§'c(.%\IithL.A Mutual lnsurance Company under our farm liability insurance pending on acceptance of our reply to your notice.
One dollar per acer is what we are willing to pay this year
$10.00 per bale of 4x5 round bale of hay is what we are willing to pay
There will be no plan for federalization on the property
Please note it is hard to determine the dollar value for the acreage as the quantity and quality of acreage has not been determined.
Kevin Green Owner Ho|lowTree Farms hol|owtreefarms@gmai|.com 613-377-6793
Page 215 of 218 HiJacob, We would be willing to pay $1 this fall to clean it up as there are a number of small trees to pull before it can be worked. The hay is mostly weeds and old growth. We would then like to lease it for the next 5 calendar years at $150 per year —approX 15 usable acres X $10/acre with subsequent 5 year renewal options at the same terms. We would pay the rent up front at beginning of season or other agreed upon time. We would fertilize up to the removal rates of the crops grown as needed which based on appearance and without a soil test would require more at the beginning to get a decent crop. We are insured for $1,000,000 farm liabilityand any situations agricultural related with Pat Dafoe through the cooperators in Napanee and currently rent a similar municipal property from Loyalist Township for many years. We also are residents of Stone Mills Township and own the farm across the road.
Thanks for your consideration, Orval & Lance Gibson Cell613-217-7490
Page 216 of 218 Bryan Brooks
From: Pine Tree
To: Stone Mills Council Members C/O CEO B. Brooks
Last Friday, our smoke alarm woke us up and we discovered a smoky haze in our basement. We couldn't find the source. so we called 911. The Newburgh firefighters responded very quickly even though they must have been asleep themselves when they received the alarm.
They checked the house out thoroughly and located the source of the smoke - a faulty sump pump for the laundry tub. They stayed until they were sure all was well. Throughout they were courteous, professional, highly competent and helpful.
We sent them a letter of thanks separately, but wanted to reinforce what we're sure council already knows, that is that the residents of Newburgh and Stone Mills have an excellent fire protection service.
Sincerely,
Jan and George Samis Earl St., Newburgh
1
Page 217 of 218 The Corporation Of The Township Of Stone Mills By-Law Number 2016 -
Being a By-law to confirm the proceedings of Council at a meeting held on September 6, 2016.
WHEREAS the Council of The Corporation of the Township Of Stone Mills deems is appropriate to ensure the business approved by Council is ratified and confirmed through the adoption of a Bylaw.
Now Therefore The Council Of The Corporation of The Township of Stone Mills Enacts As Follows:
1. That the actions of the Council at its meeting on September 6, 2016 in respect to each resolution, action and direction approved or taken by Council at the said meeting, except where prior approval of the Ontario Municipal Board is required, is hereby approved, ratified and confirmed.
2. That the Reeve and the appropriate officers of the Township are hereby authorized to do all things necessary to obtain all required approvals and to execute all documents as may be necessary on behalf of the Township, and the Clerk is further authorized to affix the Corporate Seal to all such documents when required.
This By-law having been read a first, second and third time is hereby adopted this September 6, 2016.
…………………………………………… Eric Smith, Reeve
...………………………………………… Bryan Brooks, C.A.O/Clerk
Page 218 of 218