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Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM

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Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM Page 1. Call to Order 2. Agenda a. Agenda of September 6, 2016 3. Conflicts of Pecuniary Interest or the General Nature Thereof 4. Minutes 4 - 11 a. Minutes of August 8, 2016 Stone Mills regular Council meeting 12 - 111 b. Minutes of Lennox and Addington County Council - July 27, 2016 5. Delegations, Deputations and Presentations 112 - 113 a. Tom Derreck, Napanee District Community Foundation 114 b. James Richmond and Nate Maleska regarding support for the Stone Mills Firefit Team 115 c. Stephanie O'Brien-Dowdle regarding the Beaver Lake Swim Program and organized sports 6. By-laws and Resolutions 7. Financial Accounts 116 - 141 a. Stone Mills Township Financial Accounts - July 2016 8. Staff Reports Page 1 of 218 The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM Page a. Deputy Clerk Hogan 142 - 156 i. Draft request for proposal for consideration and comment for a "Camden Solar Project" ( Doyle Rd. property) b. Treasurer Beaushaw 157 - 196 i. Statement of Revenue and Expenditures up to July 31, 2016 197 - 198 ii. Request For Proposals results - Administration Office Photocopier and Maintenance c. C.A.O./Clerk Brooks i. Update from members of Council and the C.A.O from the Stone Mills Recreation User Groups meeting d. Public Works Manager Miller 199 - 200 i. Staff report on Canadian Pacific Railway regulations 201 - 202 ii. Stone Mills/Ducks Unlimited Project 203 - 205 iii. Technical Advisory Committee meeting minutes of August 2016 e. Acting Fire Chief Thompson 206 i. Use of vacant Doyle Road Property for Fire Training Grounds f. Chief Building Official Detlor 207 - 212 i. Stone Mills Canoe and Kayak Program report Page 2 of 218 The Corporation of The Township of Stone Mills Council Agenda Tuesday, September 6, 2016 Municipal Offices- Stone Mills – 6:30 PM Page 213 - 216 ii. Moscow Landfill Farm Lease Proposal 9. Committee/Board Reports and Minutes 10. Items for Consideration 11. Items for Information 217 a. Letter of commendation to the Stone Mills Fire Department. 12. New Business and Statements for Members 13. Closed Meeting 14. Confirming by-law 218 a. By-law 2016-441 being a by-law to confirm the proceedings of the September 6, 2016 Stone Mills Council meeting 15. Adjournment Page 3 of 218 The Corporation of The Township of Stone Mills Council Agenda August 8, 2016 Municipal Offices- Stone Mills – 6:30 PM The # meeting of the Council of The Corporation of the Township of Stone Mills was called to order on August 8, 2016 at 6:30 PM in the Municipal Council Chambers in Centreville, Ontario. Members Present: Reeve Eric Smith Deputy Reeve John Wise Councillor Doug Davison Councillor Martha Embury Councillor Deb Thompson Councillor Wenda Lalande Councillor Kevin Richmond Staff Present: Deputy Clerk, Hogan CAO/Clerk, Brooks Regrets: Members of the public were present to observe the meeting. 1. Call to Order - Reeve Smith called the meeting to order at 6:30p.m 2. Agenda 1. Agenda of August 8, 2016 Motion Number Motion Number 01-449-2016 Motioned By: W. Lalande Page 4 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM Seconded By: M. Embury THAT Council accept the Agenda of August 8, 2016 as presented. CARRIED 3. Conflicts of Pecuniary Interest or the General Nature Thereof - None noted 4. Minutes 1. Minutes of July 11, 2016 Stone Mills regular Council meeting Motion Number Motion Number 02-449-2016 Motioned By: J. Wise Seconded By: D. Thompson THAT Council receive the minutes of July 11, 2016 Stone Mills Township Council minutes as presented. CARRIED 5. Delegations, Deputations and Presentations 1. Tom Derreck, Napanee Community Development Foundation Mr. Derreck was not present at the meeting. 2. Rogues Hollow Renewal Committee regarding maintainence along the Cataraqui Trail Trever Abrams presented council with a proposed work plan seeking endorsement on behalf of the Rogues Hollow Renewal Committee pertaining to proposed improvements to the property Page 5 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM located between East St. and Main Street in Newburgh along the Cataraqui Trail in Newburgh. The Rogues Hollow Committee would like to partner with the Township of Stone Mills, Cataraqui Trail to seek financial subsidy to help with the proposed improvements. Motion Number Motion Number 03-449-2016 THAT Council support in principle the proposed co-operative application to the Ontario Community 150 Fund to improve the green space in Newburgh with Cataraqui Trail Committee and the Rogues Hollow Renewal Committee. CARRIED 6. By-laws and Resolutions 7. Financial Accounts 8. Staff Reports 8.1. Deputy Clerk Hogan a. Holmes - Offer of Donation of Lands to the Township of Stone Mills Deputy Clerk Hogan updated Council on an offer of donation of Lands to the Township of Stone Mills. Motion Number Motion Number 04-405-2015 THAT Council is accepting of the donation of land from the Estate of James and Vera Holmes, formerly of Moscow. FURTHER THAT the transfer of lands shall contain a restrictive covenant to ensure these land are retained for wildlife conservation for perpetuity and Page 6 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM Further that this estate or the executors thereof are provided with an income tax receipt for this donation in the amount of $2,000. CARRIED 8.2. Treasurer Beaushaw 8.3. C.A.O./Clerk Brooks a. Procedural By-law Amendment THAT Council forward any areas of interest that they wish to have as proposed amendments to the Procedural By-law for the second meeting of September b. Emergency Management 4.1 Forms - to appoint a Community Emergency Management Coordinator Motion Number Motion Number 06-405-2015 Motioned By: J. Wise Seconded By: W. Lalande THAT Council appoint Bryan Brooks the CEMC and Tracy Easterbrook as the Alternate CEMC for the Township of Stone Mills Township. CARRIED 8.4. Public Works Manager Miller 8.5. Acting Fire Chief Thompson 8.6. Chief Building Official Detlor 9. Committee/Board Reports and Minutes 10. Items for Consideration Page 7 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM 1. Cataraqui Trail, Invite to Provide Comment - Review of Composition of the Cataraqui Trail Management Board Councillor Davison provided the historical background of the compilation of the Management board and the intent as part of the review. Motion Number Motion Number 07-449-2016 Motioned By: M. Embury Seconded By: K. Richmond THAT COuncil for the Township of Stone Mills endorse that Stone Mills still maintain the current management board and continue to have a municipal representative. CARRIED 2. Request for Support Resolution for Alternative Energy Project by Greenbug Energy. Motion Number Motion Number 08-449-2016 Motioned By: J. Wise Seconded By: W. Lalande THAT WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.0. AND WHEREAS GreenBug Colebrook Dam Limited Partnership (the "Applicant") proposes to construct and operate a small waterpower project (the "Project" on 3187 County Road 6, Yarker, Ontario K0K 3N0 (the "Lands" ) in the Township of Stone Mills under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council for the Page 8 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM Corporation of the Township of Stone Mills indicate by resolution Council's support for the construction and operation of the Project on the property. AND WHEREAS pursuant to the FIT Rules, Version 4.0, Application whose projects receive the formal support of the Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED Council of the Corporation of the Township of Stone Mills supports the construction and operation of Project on the Lands. This Resolutions sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of Municipal approval in relation to the Application or Project or any other purpose. CARRIED 3. Quinte Conservation Level 3 Water advisory Councillor Wise updated Council on the Low Water Advisory Response Team and the required recovery period that is being forecasted to help reverse the current drought conditions. Motion Number Motion Number 09-449-2016 THAT Council council receive and file the Level 3 Water advisory from Quinte Conservation; Further That Staff be directed to post the communications advisory requesting residents reduce the use of water by 50%. CARRIED 11. Items for Information 12. New Business and Statements for Members - Page 9 of 218 The Corporation of The Township of Stone Mills Council Minutes August 8, 2016 6:30 PM Wild Parsnip prevalence in the Township Jim Klaver of the County of Lennox and Addington updated that "the county" are presently inventory listing the heavily covered areas and planning an attack on the noxious weeds. Councillor Embury updated Council that the Township Station Chiefs and herself will be competing in the August 20, 2016 Firefit Corporate competition Kevin Richmond brought forth a concern regarding the aggregate resource requirement in the Township of Stone Mills in accordance with County Official Plan and the management of the resource areas.
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