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Stone Mills Council- Budget Meeting

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Stone Mills Council- Budget Meeting The Corporation of The Township of Stone Mills Council Agenda- Virtual Meeting Monday, March 8, 2021 Municipal Offices- Stone Mills – 5:30 PM Page 1. Call to Order 2. Agenda a. Agenda of March 8, 2021 3. Conflicts of Pecuniary Interest or the General Nature Thereof 4. Minutes 5. Delegations, Deputations and Presentations 6. By-laws and Resolutions 7. Financial Accounts 8. Staff Reports a. Manager of Planning/Deputy Clerk Sands 3 - 10 i. Municipal Park Land Fund b. Treasurer Beaushaw 11 - 13 i. 2020 DRAFT Reserves- Stone Mills Township c. C.A.O./Clerk Brooks d. Public Works Manager Thompson 14 - 16 i. 2020 Stone Mills Township Project Revenues 17 - 25 ii. 2021 Stone Mills Township Public Works- 2021 Itemized Breakdown of Projects Page 1 of 25 The Corporation of The Township of Stone Mills Council Agenda- Virtual Meeting Monday, March 8, 2021 Municipal Offices- Stone Mills – 5:30 PM Page e. Fire Chief Thompson f. Chief Building Official Detlor 9. New Business and Statements for Members 10. Closed Meeting 11. Confirming by-law a. By-law to confirm the proceedings of the March 8, 2021 Stone Mills Township Budget Meeting 12. Adjournment a. Motion to Adjourn Page 2 of 25 The Corporation of The Township of Stone Mills Staff Report Report Date: March 8, 2021 Respecting: ‘Parkland Fees’ Recipient: Reeve and Council Submitted By: Jason Sands, Manager of Planning / Deputy Clerk Recommendations: THAT Council receives the information report entitled ‘Parkland Fees’ Background / Update: Further to the Council meeting on February 25, 2021 respecting the first draft of the 2021 Stone Mills Township Municipal Budget, questions were raised in regards to the proposed Parkland Reserve Contribution. Within the Budget Narrative provided, the following was incorporated under ‘Development Services and By-law Enforcement’: ‘Inclusion of Parkland Reserve Contribution to reflect the forecasted fees based on $2500.00 per application. These funds are required to be transferred to an obligatory reserve’ Based on the Budget Narrative and discussion, it would appear that Council interpreted this fee structure modification to already have been completed. Management anticipated further discussion on Council direction, the figure was included in the 2021 budget as an ‘in’ and ‘out’ to initiate discussion. Previous Township of Stone Mills Municipal Budgets failed to incorporate Parkland Reserve contributions collected through the processing of Planning Act (Consent and Subdivision) applications. Parkland figures are considered both a revenue and expense for financial reporting purposes. All revenues received related to parkland are required to be utilized for parkland related municipal capital expenses. Staff are of the opinion that based on the annual figures, for transparency, they ought to be included within the annual municipal budget. The funds collected as cash-in-lieu of parkland dedication are put into the municipal Parkland Reserve Fund to be spent only on park or other public recreational purposes. The cash-in-lieu of parkland reserve fund is not available for general municipal expenditures. Section 51.1 of the Planning Act grants municipalities the ability to collect fees for parkland purposes via the following legislation: i. identified Section 51 of the Ontario Planning Act as the legislative authority for a municipality to impose cash-in-lieu of parkland as a condition of consent (up to 2% of the value of the land for commercial and industrial purpose and up to 5% of the Page 1 of 4 Page 3 of 25 value of the land in all other cases) park and other public recreation purposes, Per Section 51.1(4) of the Planning Act, the determination of value is “required to be determined as of the day before the day of the approval of the draft plan of subdivision”. Essentially, the valuation of the land is to be completed not as it exists as a separately conveyable parcel, rather the value of land as it exists as part of the greater land holding. In the example of an applicant severing a 5 acre parcel from their 100 acre agricultural property, the payment in lieu of parkland valuation is to be calculated on the value the 5 acre adds to the 100 acre land holding as opposed to the market value of a 5 acre separately conveyable parcel in today’s market. In the opinion of staff, historical cash in lieu of parkland valuations in Stone Mills have not accurately reflected the legislation of the Planning Act. In accordance with By-law 2002-164, the Township of Stone Mills has historically collected cash in lieu payments for consent applications which created new separately conveyable parcels via individual market appraisal. As appraiser of record, completes all valuations for a fee of $150.00 per appraisal, which is back charged to the applicant. In addition to the appraisal cost, applicants are required to pay the cash in lieu of parkland levy. Staff completed an assessment of historic parkland figures, and determined the 2018 average to be $3,153.13, 2019 average to be $3,076.09 and the average in 2020 to be $4,400.00. Appendix C is a comparison table which compares the cash in lieu (CIL) parkland figures received in the past three years from Consent applications within the Township. Staff are proposing the fee structure change in an attempt to minimize the impacts of administrative workload, ensure conformity with Planning Act legislation, maintain competitiveness with neighbouring municipalities and provide cost certainty to application costs. Staff are recommending that the Township impose a consistent CIL parkland figure for all Consent applications seeking to create new separately conveyable lots. Based on the information contained, the suggested figure be $2,500.00 per new lot creation within the Township created via Consent. Applications seeking to establish lot creation through a Plan of Subdivision will be subject to appraised values and likely include land conveyance for parkland purposes. This is consistent with the Township of Stone Mills Strategic Plan direction from Council to ‘reduce the perceived red tape’ associated with development applications. For 2021 Municipal Budget consideration, staff projected 40 Consent applications. Consent applications do not all result in ‘new lot creation’’; lot additions and easements are also incorporated within this type of application. For this reason, staff are anticipating a minimum of 20 Consent applications seeking to create new lots. Should the average value of $2,500.00 be utilized for the purposes of CIL parkland calculations, the total figure received from parkland resulting from Consent applications is anticipated to $50,000.00. Appendix: Page 2 of 4 Page 4 of 25 A – Parkland By-law 2002-164 B – Fee Table from Neighbouring Municipalities C – Parkland Levy Fees Collected within Stone Mills Budget Impact: N/A – shown as both expense and revenue Energy Demand Management N/A Strategic Plan Indicates The Strategic Goals And Objectives Realized x Provide an effective and sustainable Municipal Government Strengthen the Township’s Financial Position Address the Township’s Municipal Infrastructure Needs Promote Healthy Lifestyles, Culture, Heritage and Sports x Implement, Develop, Promote and Manage Economic Development x Enhance communication between the Municipality and its stakeholder Agricultural Arts and Culture Climate Change x Communication Community Support Diversification Emergency Management Employees Equipment & Property Efficiencies Heritage Natural Environment Promotion Property Standards Property Tax Public Transportation X Recreational Servicing X Sustainability Page 3 of 4 Page 5 of 25 Page 4 of 4 Page 6 of 25 APPENDIX A BY-LAW NUMBER 2002-164 The Corporation of the Township of Stone Mills Being a By-law to Provide forConveyance of Land or Payment in Lieu for Park or Recreation Purposes WHEREAS the Council of the Corporation of the Township of Stone Mills deems it advisable to provide for the acquisition of land for park purposes and/or other public . recreational purposes; AND WHEREAS Sections 51.1 and 53 of the Planning Act, Chapter P.13, R.S.O. 1990 as amended provides that, as a condition of development of land, the Council may by by-law require that land in an amount not exceeding, in the case of land proposed for development for commercial or industrial purposes, 2 per cent, and in all other cases, 5 per cent of the land be conveyed to the municipality for park or other public recreational purposes; AND WHEREAS sections 51.1 and 53 provides that the Council may require the payment of money to the value of the land otherwise required to be conveyed; AND WHEREAS section 53 provides that a municipality may impose as a condition with respect to approval of a consent a requirement that land be conveyed to a municipality for park or other recreation purposes and the council of the municipality requires the payment of money to the value of the land in lieu of the conveyance, for the purpose of determining the amount of the payment the value of the land shall be determined as of the day before the day of the giving of the consent; AND WHEREAS IT IS THE INTENT OF THIS COUNCIL to provide for the acquisition of significantly large parcels of land for recreational use. The purpose is not to acquire small strips of land adjacent to individual properties. NOW THEREFORE, the Council of the Corporation of the Township of Stone Mills enacts as follows: 1. That, as a condition for approval of a consent, an amount of land equal to 2% of the severed parcel for commercial or industrial purposes, and in all other cases 5% of the severed parcel; or at the decision of Council cash in lieu of 2% of the value of the land for commercial or industrial purposes, and in all other cases cash in lieu of 5% of the value of the land, shall be paid to the municipality.
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