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SARNIA CITY COUNCIL September 9, 2013 4:00 P.M. COUNCIL CHAMBERS, CITY HALL SARNIA, ONTARIO AGENDA Page Closed Meeting

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SARNIA CITY COUNCIL September 9, 2013 4:00 P.M. COUNCIL CHAMBERS, CITY HALL SARNIA, ONTARIO AGENDA Page Closed Meeting SARNIA CITY COUNCIL September 9, 2013 4:00 p.m. COUNCIL CHAMBERS, CITY HALL SARNIA, ONTARIO AGENDA Page Closed Meeting - 3:40 p.m. Under Section 239 (2) of the Municipal Act (b) personal matters about an identifiable individual, including municipal employees or local board with respect to the City Manager Position (c) a proposed or pending acquisition or disposition of land by the municipality with respect to the Bayside Mall "O CANADA" OPENING PRAYER Pastor Phil Kazek, 1st Baptist Church REPORT OF THE CLOSED MEETING Disclosures of Pecuniary Interest (Direct or Indirect) and the General Nature Thereof DELEGATIONS 11 1. "Juiced" Bluewater Slo-Pitch Team - Canadian Championship Mens 'D' Division 2. Sarnia FC - Cheque Presentation 13-32 3. St. Clair River Area of Concern - Claude Lafrance, St. Clair River Remedial Action Plan Coordinator 33 4. Robert Clark - Concerns Regarding Council Members Running in Provincial/Federal Elections 35-46 5. Centennial Celebration Committee - Legacy Project Team - Refined Legacy Project Page 1 of 303 Page RESOLUTIONS: Moved by Councillor McEachran, seconded by Councillor Gillis CORRESPONDENCE 47-49 1. City Solicitor/Clerk, dated August 22, 2013, regarding City Hall – Chiller A/C units That Council approve the sole source purchase and installation of a used 2 year old 125 Ton Trane roof top chiller from Abram Refrigeration & Systems for City Hall at a price of $111,936.00 (including non- rebateable portion of HST). That Council approve the funding of the roof top chiller from the City Hall Building Reserve in the amount of $80,000.00 and from the Energy Management Reserve in the amount of $31,936.00. That Council approve the reduction of the Sound System-Council Chambers project from $49,000.00 to $20,000.00 in order to cover the cost of the chiller A/C unit. 51-53 2. Director of Transit, dated August 23, 2013, regarding Spectrum Communications Radio Agreement Renewal (see by-laws #3 & #4) That Sarnia City Council approves renewing the radio equipment Subscriber Agreement and Service Level Agreement with Spectrum Communications LTD; and That the Mayor and City Solicitor/Clerk be authorized to sign the Subscriber Agreement and the Service Level Agreement. 55-72 3. City Solicitor/Clerk, dated September 3, 2013, regarding Idling By-Law (see by-law #6) That Council approve the idling by-law. 73-75 4. Planning Manager, dated September 3, 2013, Part Lot Control Exemption By-law 1856-1860 Blackwell Road Southwest Builders Ltd. (see by-law #5) Page 2 of 303 Page CORRESPONDENCE That Sarnia City Council authorize the Mayor and Clerk to sign a By-law under the provisions of Section 50(7) of the Planning Act, to exempt Lots 1, 2 and Block 4, Plan 25M-48 from the Part Lot Control provisions of the Planning Act, so that the lands can be divided into three (3) suburban residential dwelling lots. 77-80 5. City Engineer, dated August 29, 2013, regarding Award of Tender for Contract 9-2013 Penhuron Lane Watermain Reconstruction (see by-law #8) That the low tender submitted by Henry Heyink Construction Ltd. for Contract 9-2013 Penhuron Lane Watermain Reconstruction, in the amount of $129,235.20 (including non-rebateable portion of H.S.T.), be accepted subject to obtaining all necessary approvals; That the Mayor and Clerk be authorized to sign the necessary agreements; That the By-Law to authorize the reconstruction of watermain on Penhuron Lane be approved. 81-84 6. City Engineer, dated August 23, 2013, regarding Online Electronic Parking Ticket Payment Service (see by-law #9) That Council authorize a three year agreement with Paymentus; allowing the public to use the Internet to make an online payment of parking tickets issued by the City. 85-88 7. City Engineer, dated August 30, 2013, regarding Award of Tender for Contract 11-2013 Lakeshore Road Intersections (Modeland Road and Blackwell Sideroad) Watermain Reconstruction (see by-laws #11 & #12) That the low tender submitted by Van Bree Drainage and Bulldozing Ltd. for Contract 11-2013 Lakeshore Road Intersections Watermain Reconstruction, in the amount of $252,748.43 (including nonrebateable portion of H.S.T.), be accepted subject to obtaining all necessary approvals; Page 3 of 303 Page CORRESPONDENCE That the Mayor and Clerk be authorized to sign the necessary agreements; That the By-Law to authorize the temporary closing of Lakeshore Road and Modeland Road intersection for the purpose of watermainreconstruction and related works be approved; That the By-Law to authorize the reconstruction of watermain at the intersection of Lakeshore Road and Modeland Road be approved. 89-92 8. City Engineer, dated August 29, 2013, regarding Award of Tender for Contract 10-2013 Thurston Avenue Storm Sewer and West Drain Extension (see by-laws #13 & 14) That the low tender submitted by Birnam Excavating Ltd. for Contract 10-2013 Thurston Avenue Storm Sewer and West Drain Extension, in the amount of $157,150.65 (including non-rebateable portion of H.S.T.), be accepted subject to obtaining all necessary approvals; That the Mayor and Clerk be authorized to sign the necessary agreements; That the By-Law to authorize the temporary closing of Thurston Avenue for the purpose of storm sewer construction and related works be approved; That the By-Law to authorize the construction of storm sewer on Thurston Avenue be approved. 93-96 9. City Solicitor/Clerk, dated August 22, 2013, regarding RFP 13-118 – Supply and Delivery of Copiers That City Council authorize the services and purchase of photocopiers as outlined in Proposal No. 13-118 from MC Business Solutions for a total cost of $43,372.15 including non-rebateable portion of HST; That City Council authorize the funding of this purchase from the City Hall Printing and Machine Room Reserve. Page 4 of 303 Page CORRESPONDENCE 97-98 10. Director of Parks and Recreation, dated August 26, 2013, regarding Sarnia FC – Contribution to Norm Perry Memorial Park Project (see by-law #18) That that the Mayor and City Solicitor/ Clerk sign the Licence Agreement as approved by Council; That any funding not used on the Alix Field (Artificial Field project) be reserved as funding for a possible indoor artificial field complex. 99-102 11. City Engineer, dated August 30, 2013, regarding Award of Tender for Contract 8-2013 River Road Trail (see by- laws #16 & #17) That the low tender submitted by Cope Construction for Contract 8- 2013 River Road Trail, in the amount of $114,491.19 (including non-rebateable portion of H.S.T.), be accepted subject to obtaining all necessary approvals; That the Mayor and Clerk be authorized to sign the necessary agreements; That the By-Law to authorize the temporary closing of St. Clair Parkway for the purpose of trail construction and related works be approved; That the By-Law to authorize the construction of the trail on St. Clair Parkway (River Road) be approved. MINUTES 103-117 Minutes of July 15, 2013 - Regular Meeting Minutes of July 15, 2013 - Closed Meeting Minutes of August 7, 2013 - Closed Meeting Minutes of August 15, 2013 - Closed Meeting INQUIRIES, INFORMATION AND URGENT MATTERS ROUTINE APPROVALS, ACTION AND INFORMATION Page 5 of 303 Page ROUTINE APPROVALS, ACTION AND INFORMATION 119-121 A. City Solicitor/Clerk, dated September 3, 2013, regarding Update on Proposal to Open a Class “A” Bingo Hall For Information 123-125 B. City Solicitor/Clerk, dated August 28, 2013, regarding Blackwell Road – Part 1 on 25R-9602 Dedication of Road Widening as Public Highway (see by-law #2) That Sarnia City Council approve the By-Law to dedicate the lands known as Part 1 on 25R-9602 in the City of Sarnia as public highway forming part of Blackwell Road. 127-130 C. Councillor Gillis, dated September 4, 2013, regarding Request to Attend Communities in Bloom National Awards Conference That Councillor Gillis be authorized to attend the Communities in Bloom National Awards Conference in Ottawa from October 23-26, 2013 131-133 D. City Solicitor/Clerk, dated September 3, 2013, regarding Update on Shareholder Resolution – Sarnia Power Corporation For Information 135-142 E. Director of Finance, dated August 26, 2013, regarding Results of the Smart Water Meter Pilot Project as conducted by Bluewater Power That the report from Bluewater Power be received and filed and that no further action be taken on the implementation of smart water meters at this time. 143-144 F. City Solicitor/Clerk, dated August 26, 2013, regarding Sarnia Accessibility Advisory Committee (SAAC) That staff be directed to advertise as soon as possible for new members for appointment to the Sarnia Accessibility Advisory Committee. 145-147 G. City Engineer, dated September 3, 2013, regarding Penhuron Lane Easement – Water and Sewer Page 6 of 303 Page ROUTINE APPROVALS, ACTION AND INFORMATION That the City accept a water and sewer easement from the owner of Penhuron Lane and that the Mayor and Clerk be authorized to sign all required documentation. 149-150 H. Corporation of the County of Essex, date July 19, 2013, regarding Deep Geologic Repository in Kincardine (Placed on the Agenda at the Request of Mayor Bradley) For Council's Consideration 151-153 I. Director of Parks and Recreation, dated August 26, 2013, regarding Golden K Club – Payment for Services For Information 155-156 J. City Solicitor/Clerk, dated September 3, 2013, regarding Amendment to the Municipal Law Enforcement Officers By-Law (see by-law #10) That Sarnia City Council amends By-Law Number 134 of 1994, as amended, by revising Schedules “A”, “B” and “D” to reflect changes made to the Municipal Law Enforcement Officers By-Law. 157-158 K. Director of Finance, dated August 28, 2013, regarding Local Improvement Charge for 1873 London Line That Council approve the local improvement charge payment terms for drainage work in the amount of $14,829.30 done by the City at 1873 London Line, to be paid to the City in one $3,000 installment and 4 subsequent annual installments of $3,336.00 from 2014 to 2017 159-160 L.
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