Editor: Becky Whetmore Managing Editor: Katie McGrath http://www.asdal.org/
Volume 33, No. 1 Fall 2013
Published tri-annually ISSN 1523-8997 by the Association of Seventh-day Adventist Librarians
ASDAL ACTION Volume 33, number 1 Fall 2013
CONTENTS
2 President’s Message Warren Johns
2 Minutes of the 33rd ASDAL Conference Marge Seifert
24 Treasurer’s Report Annette Melgosa
24 2013 Conference Financial Report Annette Melgosa
24 34th ASDAL Conference Lori N. Curtis
25 Call for Papers Lori N. Curtis
27 International Libraries Column: Hiram S. Walters Grace Carr-Benjamin and Resource Centre at Northern Caribbean University Nicola Palmer
32 Andrews Treasures Exhibition Larry Onsager
33 Library Services to Off-Campus Students Silas M. Oliveira
35 Cataloging the HMS Richards Library Tony Zbaraschuk
36 Summer at the SMS in Germany Petra Dürsch
37 Conference Reports Jennifer Alleyne Cynthia Mae Helms
40 Recipients of the D. Glenn Hilts Scholarship: 2013-2014 Marge Seifert
41 BYTES & BITS La Sierra University Middle East University Oakwood University
44 Give Something to ASDAL! Christy Scott
45 ASDAL Officers
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PRESIDENT’S MESSAGE
Warren Johns
Dear ASDAL Member,
As the new President of ASDAL, I want to personally give you a warm welcome to ASDAL for a new school year that has just begun for most of us. ASDAL is continually growing and progressing with new goals and achievements. I had the privilege of being at ASDAL 2012 near Manila, Philippines, where we made history by organizing another chapter for all of the Far East. We had excellent attendance at that conference, including one Philippino librarian coming from Ethiopia and others coming from Africa, Indonesia, and Hong Kong, just to mention a few of the far-flung places represented by delegates.
This issue of ASDAL Action will feature our upcoming 2014 conference at our General Conference Headquarters, hosted by the Department of Archives and Statistics under David Trim. Be sure to look for the call for papers in this issue given by Lori Curtis, ASDAL President-elect, who is the program coordinator for the 2014 conference. The dates are July 7 – 10 (Monday – Thursday). We hope as many overseas librarians can attend as possible. Suggestion for those of you having a hard time scraping up the money: perhaps you can combine travel money from two academic years, since the conference for most of you starts with a new fiscal year in July. You will not be taking money away from the 2015 conference because that also will be in July.
Speaking of the 2015 conference, the dates are set for July 13 – 16 (Monday – Thursday), and the place is Southwestern Adventist University at Keene, TX, which is about a four-hour drive north of San Antonio, TX, site of the General Conference session on July 2 – 11. We have a good reason for meeting after the GC session and not before, and that is to avoid conflict with the annual session of the American Library Association, June 27 – 30, 2015, in Las Vegas. The SWAU administration met recently and has cordially approved our using their campus on the proposed dates.
These are just a few of the things you can look forward to as an ASDAL member. If you need the login and password for our ASDAL web page (www.asdal.org), contact our webmaster Kieren Bailey ([email protected]), and she can email the necessary information to you.
Wishing you all of God’s blessings in your rewarding role as an Adventist librarian!
______Warren Johns, ASDAL President, is special collections cataloguer at Del E. Webb Memorial Library, Loma Linda University, Loma Linda, California ([email protected]).
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Minutes of the 33rd ASDAL Conference Marge Seifert, ASDAL Secretary
“The Bedrock of Seventh-day Adventist Librarianship: What never changes or what should never change?”
Walla Walla University, College Place, Washington June 25-30, 2013
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Tuesday, June 25, 2013 Registration Poster Session Meet ‘n greet with refreshments
Wednesday, June 26, 2013 Welcome: 8:15 am Warren Johns, president elect, welcomed everyone and gave announcements. Jody Wagner, Vice President for Advancement and Marketing and Enrollment services at Walla Walla Jennifer Alleyne, Vincent Turner University, welcomed the group and gave a short history of the university.
Devotion: 8:30 am Dr. Bob Cushman, Vice-President for Academic Administration at Walla Walla University, followed at 8:30 am. He spoke on the value of Seventh-day Adventist higher education, what makes Adventist education special and worth the cost of tuition. o Today's students have more challenges than previous generations. o Students need mentors who can help them. o Students need to know of a Savior who loves them unconditionally. o They come with questions of sexuality. We need to find ways to minister to these students. o They come with questions about belief in God. Dr. Cushman shared stories that give proof why today's college students belong in an Adventist university. Following the devotional, Christy Scott, President of ASDAL welcomed ASDAL participants.
Keynote Address: 9:00 am Drew Harrington, Dean of Clark Memorial Library, University of Portland "What can we count on? Library core values amidst change" Drew has been involved in the planning process at a number of libraries. She also has a consulting firm that does assessments and planning projects. She began her career in public schools, then private and independent schools, then higher education, so has a broad range of knowledge about all libraries. We need to pay attention to those who are the nay sayers, who don't like technology etc. Does anything tangible remain the same? What can we count on? Library core values amidst change. Change and flexibility Service ethic Information literacy Multiple points of view Critical thinking Shared resources Collaboration Open access
So...... what? Why should we pause to examine the basics of librarianship? Because, we are in an avalanche of change. We must rely on core values to make decisions. Core values = orientation - give us direction, tell us which way is up. "Because we have always done it this way" is not a core value! In your own library come up with your core values. Use your core values to manage change. “An avalanche is coming: Higher education and the revolution ahead” an essay from March 2013 in Institute for Public Policy Research, speaks on change in higher education. There are huge ideas in this report.
The library of Faith and Technology: Academic library and integrating faith and learning: 10:15 am Paulette Johnson, Library Director, Oakwood University This is a topic that interests Paulette. Oakwood is trying to increase research output and develop faculty scholars. Paulette conducted a 3-item questionnaire via SDA-Librarian Listserv. Volume 33, number 1 3 Fall 2013
o What is the philosophy of SDA librarianship? o Has the philosophy of SDA librarianship changed with the changing technology? o Has the mission of individual SDA libraries been lost sight of in the haste to adapt to change? She received nineteen responses from NAD, Africa, and Europe.
Paulette did a survey of the literature to reflect on professional practice, to affirm the role of faith and the use of technology in SDA libraries, and to stimulate dialogue on this and other current issues a frame work for collaborating and doing research. Worldviews were mentioned. Very few articles deal with the why and faith in practice.
Has the philosophy changed? 100% said no. Critical thinking is decision making
Library of Faith in practice: o Provide access to collections that allow students to integrate faith and learning. o Demonstrate love and concern for patrons and staff. o Teach students the ethical use of information sources. o Enable students to become lifelong Christian Thinkers.
How it our Mission applied? o Library instruction o Library exhibits o Collection development policy o Educational programs o Dropping everything to serve your students o Budgets o Collecting and preserving history o Digitizing o Consultation services o Employees sharing prayer requests o Providing breakfast during exam week Bola Atuloma, Adeleke University, and o Being Christ-like Rosemary Maturure, Solusi University o Closing early on Friday The Mission has not been lost. It continues to guide through planning, innovation, and sustainability.
1st Business Session: 11:20 am Call to Order: The meeting was called to order by Christy Scott with the banging of the gavel at 11:20 am. Appointment of a parliamentarian. Adu Worku was nominated and voted as parliamentarian. Introduction and welcome to new attendees o Vincent Turner – Oakwood University o Gillian Connors – Union College o Chelsi Cannon, La Sierra University o Darel Bennedbaek – Canadian University College o Farid Najm Khoury – Middle East University, Lebanon o Thampi Kochukunju Amathoppil – METAS Adventist College, India
Election results President Elect: Lori Curtis Academic Rank & Tenure Committee (3 year term): Cristina Thomsen, David Trimm Constitution & Bylaws Committee (3 year term): Carolyn Gaskel Constitution & Bylaws Committee (1 year term): Lee Wisel SDA Classification Advisory Committee (3 year term): Warren Johns Site Planning Committee: Grace Carr-Benjamin Statistics Committee: Joshua Marcoe Volume 33, number 1 4 Fall 2013
Motion: The past president of ASDAL will serve as the Nominating Committee Chair. Voted
Election of Nominating Committee Election of Resolutions Committee Christy Scott – Kieren Bailey Larry Onsager – Lauren Matacio Vincent Turner – Per Lisle Jennifer Alleyne Chelsi Cannon
Reports from Officers President – Christy Scott – reported that the ASDAL Executive Committee met 9 times via conference call throughout the 2012-13 year. Business discussed included the following: o Filling of Distance Education Coordinator, publicity Coordinator and List Serv Manager positions o Conference decisions for the 33rd Annual Conference o Recommended dates for the 34th (2014) ASDAL Conference o Advertising costs – particularly in regard to individual union papers in the NAD o Implementation of an ASDAL Facebook page o Web site hosting providers o Business which remains ongoing from last year’s Conference Business Sessions including Constitution & Bylaws updates and changes Current and desired archival practices for the organization o Adventist Digital Libraries initiative including ASDAL representation at the meeting at the General Conference Updates from the Adventist Digital Libraries initiative Report Voted
Secretary's report – Marge Seifert – made a motion to accept the minutes of the 2012 ASDAL Conference as published in the Fall ASDAL Action. Minutes of ASDAL Executive Meetings were done with Google Docs. Report Voted
Treasurer's report – Annette Melgosa Membership – as of March 14, 2013 there were 94 total members; 7 retirees, 84 non-retired, 62 North America, 32 Outside North America Finances – The 2012 Conference ended up with a balance of $4,788.74. The folks at AIIAS did a tremendous job. ASDAL funds. Balance on hand May 31, 2012 was $65,298.54. Income during the year was $5,093,66. Expenses added up to $347.22. As on May 31, 2013 the balance is $70,044.98. A separate checking account has been established for the ASDAL Conference. The balance in that account as of May 31, 2013 is $2,757.81, for a total balance of $72,802.79. Report voted. . ASDAL Action – sent in by Katie McGrath. “I would like to thank all those who have contributed content to ASDAL Action, and strongly encourage all of our ASDAL members to contribute. The submission deadline for the next issue is October 15, 2013. Send submissions to [email protected].” Report voted.
Tour of Peterson Library and Archives: 1:30 pm
Adventist Digital Library (ADL) – Adventist Resources Section: 2:30 pm . Jim Ford, Associate Director, Andrews University Center for Adventist Research Jim shared some history: o 1960s preliminary idea of what is now Seventh-day Adventist Periodical Index. o 1970s SDAPI development and growing pains o 1980s SDAPI and libraries partner with the General Conference and NAD
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o 1990s-2000s libraries cooperating together along with the GC & NAD to bring financial and operational stability to the SDAPI o 2008 working group set up to bring about a cooperative effort for sharing electronic resources. o 2008-2010 Halting steps – difficulties with money, personnel to do the work, software. Content DM at first, but found it didn't work well o 2011 GC Archives, White Estate, Center for Adventist Research directors began talking o 2012 talk some more - able to get money from GC Treasury o 2013 Introduce the Adventist Digital Library as something more than an idea, an actual product that is well on the way to reality
. Report on the May 22, 2013, Adventist Digital Library Consultation o 23 people gathered at the General Conference including librarians and GC personnel o David Trimm chaired the meeting o G.T. Ng (Executive Secretary) welcomed everyone and said the GC is supportive o The goal of the meeting is to have agreement on moving forward with the ADL project with all those present as partners o Jim Nix spoke about the importance of the project o Brief reports were given from each institution about their digitization work o 2011 ASDAL Conference appointed Joel Lutes to work with the group in planning o There were several meetings and a consultant was hired to do an assessment of different software systems. Settled on Drupal, a widely used open source software. o All material will be digital and either historical, meaning out of copyright as defined by US law, or produced by the digitizing institution or an Adventist entity. Materials will include books, periodicals, pamphlets, dissertations, theses, documents, images, video and audio. o GC treasury has given seed money for the project o GC is looking for a huge impact on graduate education around the world, church workers and pastors, and the general public o Following a demonstration of the current form of the software there was a prolonged question and answer session regarding what ADL database could currently do and the potential for adding to its capabilities, including bibliographical data like a union catalog whether the material is digital or not. o Issue of common standards is a big issue. Common standards for metadata across partner institutions is essential, and being OAI compatible. A group is looking at various standards and will report back to David Trimm by Sept 6, 2013. o Advisory group to advise on systems integration questions. Will report by the end of September. o Partnering with ADL o ADL invites all Adventist institutions to partner with it. o What does that mean? Partnerships need to be defined in terms of intellectual property, governance of the database, and conditions of usage o Expanding and adding features – no provision for commenting or rating features. Database should allow for sharing files via social media. o Future digitization - how to avoid duplication in digitization. It was agreed each year at ASDAL Conference a section of the program should include time for institutions to share their general digitization plans for the next year. The listserv should be used to communicate before adding new resources. Do not wait until a large project is done to post your information. ADL hopes to include data from a large number of institutions. Each institution has local material of significance in denominational history that could otherwise be overlooked. o Next steps – We should meet again on January 7, 2014, at Adventist University of Health Sciences or at Florida Hospital o Action plan was shared
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. Jim asked four people who were at the consultation meeting to discuss their impressions, concerns and ideas for the future in a panel discussion o Joel Lutes – Joel felt it was a historic meeting. The project turned a curve and it was extremely significant. Joel mentioned finding balance, also discussed how to deal with MARC and Dublin Core. The big thing is getting the metadata together to have a complete system. o Carlene Drake – Carlene also felt it was a historic event. To see the level of participation and talk was very good. Up to now, there hadn’t been much discussion of standards. We need to set the platform in things that the librarians seem to agree upon. The developers didn’t see the standards in the same way as librarians. o Paulette Johnson – The meeting was very interesting. When you get married, you struggle to know what to focus on, the same was true for this meeting. Paulette wondered if the GC has a different purpose in mind that what the colleges/ universities do, there may be philosophical differences. There needs to be standards that all libraries can use. o Carolyn Gaskell – Carolyn was so glad she attended the meeting. At the beginning, people weren't sure that the problems could be worked out. There was a lot of back and forth. The meeting was productive.
. Areas of the ADL that need more work o system integration o adding more items o bibliographic union catalog
. Other things that were mentioned o Could even have churches scanning in their information. That is another place where gateway is vital. o First priority is to get the libraries going, then other areas can be added.
. Areas of concern: o There is a slight imbalance in the partnership. GC carries the weight with the money. The partnership feels unequal. At first it was an ASDAL project. We heard from the
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edges that the White Estate was working on something we could use, so ASDLA sat and watched awhile. Now the project needs to be equalized. Joel thinks there should be a board similar to SDAPI. If the GC is contributing, ASDAL needs to be contributing too. With all the electronics we have, we can communicate, get a board going and we can work together. o It appears the GC is happy to pay for hardware and software development, but not ongoing maintenance. There will be a lot of maintenance later on. o We need to find ways to get information from you to the database. We need a gatekeeper, someone to review the metadata to be sure it is good quality o ASDAL has two assets to promote: expertise on how to make consortiums like this work, i.e. model of cooperation such as ALICE and SDAPI, and librarians hold a lot of the materials ADL should have in its database. o GC is moving more quickly than we are as an association. We meet once a year, they are moving quicker. o We need to make ADL as global as possible, must be flexible so people from other countries can easily access it and use it in their own language. o The software interface does have a long list of languages that it can be automatically translated into. Librarians were very clear that the program needs to be able to interface in 20-30 languages. o Will metadata be available in different languages? o A comment was made: I’m coming from a multi-language country, identification of key words is very important. o ASDAL members have content and we have David Trim. He is a major library friend. o We can't choose just three ILS systems, must have a variety that is out there in the world. o Must pay attention to standards. o It has been said that 1/3 of cost is for content, 2/3 for metadata creation. o Copyright and privacy? ALICE will be talking about that.
Break 3:55-4:15
o Joshua Marcoe did a demonstration of database/website as it stands now. 4:15-5:00 pm o The software is still evolving, it is very much a work in progress. o Developers found a product called Yoolib, which is built on Drupal o The search engine—Solr—used is extremely fast. o The site is mobile device enabled. It can have different "skins". Example: White Estate has one look, Andrews another look, but all accessing the same material. ADL will want to hold a copy of the digital data. Think of it as an additional security backup. o FlexPaper - best solution we've found to replace DjVu. It can be rendered in 3 ways— HTML 4, HTML 5, and Shockwave Flash. You will see a change in the next month or so on AdventistArchives.org. o Have not worked at being able to export to EndNote or RefWorks o We need to think about training content contributors. Metadata will be a very important aspect of this. o Will it be possible to load records in batches? Yes, are intending to be able to batch load. It may be a year or so before you can add to the ADL, but you can start scanning items today.
Word Tour of the Walla Walla University Heritage Center: 5:00 pm . Mark Copsey, Collection Management and systems Librarian, Walla Walla University Mark shared a PowerPoint with several images of various collections.
Thursday, June 27 Tour day: Walla Walla History Tour . Fort Walla Walla Museum . Kirkman House Museum, lunch Volume 33, number 1 8 Fall 2013
. Tamástslikt Cultural Institute . Pendleton Underground Tour
Friday, June 28 Announcements: 8:25 am A spontaneous round of applause was given to the Walla Walla team for an excellent tour day on Thursday.
Devotional: 8:30 am Tamara Dietrich Randolph, Professor of Education, Lauren Matacio, Andrews University, Walla Walla University at the Tamástslikt Cultural Institute
Tammy began by reading the story The Pink Sand Road, a book she has written. Lesson I learned from the pink sand road o Beautiful but treacherous path o Snakes in trees and vipers hiding in sandy soil o Biblical impermanence, treachery of the sand
Contrast with bedrock of Jesus. Rock solid every time! o When I am tempted, "it is written!" o When I am in despair, "It is written!" o When I am perplexed, "It is written!"
Life on the Bleeding Edge: Migrating to OCLC’s WorldShare Management Services: 9:00 am Sabrina Riley, Director, Union College Library; Gillian Connors, Technical Services Librarian, Union College; Jeannette Wetmore, Public Services Librarian, Union College Library
Why did we change? The old server crashed--SirsiDynix wasn't working for us: there was an ineffective support desk. We decided to build a new modules instead of fixing problems with the existing modules. Existing modules received limited number of updates per year. Venture capital model SD cloud service had poor reviews. Why did WMS appeal to us? Administrative benefits - a totally new product, built from the ground up, would integrate all services for one fee. WMS had integrated electronic resources management and streamlined workflow for cataloging -
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SirsiDynix cataloging took about 30 steps. WMS uses many fewer steps. User experience - gives users a little bit of everything the library has to offer, gives a unified index to search not a federated search, and operates more quickly than federated search.
Our timeline
OCLC Support & Training o Bi-weekly migration meetings online o training o news and discussion lists - this was very valuable, documentation on support website o correspond via email, chat, and phone user groups Life on WMS o Acquisition-can connect to electronic resources, serials does check in, cataloging - workflow so much better o Ordering - have only used this a little bit, choose OCLC bibliographic record at the beginning of ordering process o Circulation - did circulation on the fly until record loads, received patron load. o Course Reserves - can do electronic reserves using WorldCat Local - has impacted instruction. Teach students by using the books tab on the website Demonstrated online what WMS looks like Be Realistic o This is a product under development o It has bugs o It is missing functions o Quarterly release schedule (published road map) o Flexible o Responsive o Reports coming (three year development plan for a complete analytics/COUNTER module) o More training with each release The Fallout o Clean-up; not everything migrates or migrates correctly. o Implementing new functions as they are added o Did we make the right choice? Yes, thinking of the long-term view Volume 33, number 1 10 Fall 2013
What do our patrons think? o User friendly o Nicer formatting and presentation o I appreciate how it is pretty comprehensive Really think things through before making a change.
Selection is Mission and Mission is Selection: 10:25am Marsha Rasmussen, Technical Services Librarian, Southwestern Adventist University When resource selection matches our faith, then we will be supporting our Seventh-day Adventism Marsha asked many question such as, what makes a school Seventh-day Adventist? Following a mission, makes our schools truly Seventh-day Adventist – Matt. 28:19, 20 Marsha shared a story: Students were to pick topics from the book Seventh-day Adventists Believe and make an appointment with a librarian to get help. A student who was a Catholic, a nursing student from Vietnam, came for help wondering what he should write about. Marsha asked, “Would he like to write about life after death?” The only books we found were by non-Adventist publishers. Society is pulling us further and further from our Christian heritage. The dilemma of accreditation is how to keep academic excellence as well as keep our beliefs. What's a Christian educator to do? I follow my beliefs personally, but follows the official church's beliefs professionally. What or who defines our mission? Mission definition needs to come from the Bible and Spirit of Prophecy. It's time to reiterate our beliefs to the new generation. Testimonies v.6 speaks on the subject of education. “The study of infidel authors should not in any way be sanctioned. They have led students to forsake the study of Scriptures. They will have to unlearn much of what they have learned. Marsha gave this presentation to raise awareness, bring us back to center. We need to pay attention to what we are buying. We need to give students some access to items that agree with what we believe. Adventist church needs more academic work in theological areas.
2nd Business Session: 11:00 am Report: Adventist Resources Section – Jim Ford A motion was made that since we have the option to attend the Adventist Resources meetings, a report is not necessary. Voted
School Librarians Section – Petra Deursch, School Librarian Section Coordinator Discussion group for teachers and librarians at school libraries to discuss and inform about o effective projects to improve reading skills and media competence and give a guideline for Christian life o which media and books should be presented at a SDA school library, either fiction or non-fiction o which media and books describe fundamental believes of our church also for young students, who are not raised in a Christian home o all kinds of interests to Christian libraries o Exchange of SDA children’s and youth’s books around the world (like SAIL) Motion to accept the report. Voted
Distance Education Silas Oliveira o Has prepared a piece that will be presented in the Fall 2013 ASDAL Action. Motion to accept the report. Voted
Overseas Coordinator: Cynthia Helms ASDAL Philippines o ASDAL Philippines 2012 was an opportunity for international librarians, especially those who were from Asia, to meet with us. There were librarians from Ethiopia, Hong Kong, Haiti, Indonesia, Jamaica, Nigeria, Pakistan, Philippines, Taiwan, Thailand, etc. I was able to rekindle friendship with Volume 33, number 1 11 Fall 2013
people I’ve met or worked with many years ago: the librarian from Taiwan who attended the ASDAL conference at Andrews University twelve years ago, former Andrews University library director who is now retired in Canada, and the retired interlibrary loan manager residing in Hong Kong who used to work at Andrews University. I also spent time bonding with some of the librarians from the Philippines and enjoyed eating jack fruit with the librarians from Jamaica. It was a great time to network! Asian Chapter o The new Asian chapter was born at the 32nd Annual Conference of ASDAL held in AIIAS, Philippines in June 2012. The librarians from the Asian countries met and voted Damian Ginajil from Mission College, Thailand, to be the General Coordinator for this new chapter. Because of the extent of the territory, it was decided that Damian could choose one librarian from each of the following divisions: Northern Asia Pacific, Southern Asia Pacific, and Southern Asia, to help him carry out the task. In July, I sent Damian a list of the librarians from Asia who attended the ASDAL conference in the Philippines so that he could have a starting point. During the year I contacted him several times to find out about his plans for the chapter, but I never got a response. Tanzania o In July 2012, the University of Arusha asked for assistance in finding education and business textbooks for their new graduate school. I took this opportunity to invite the librarian, Abraham Chiebana, to become a member of ASDAL. I also shared with him information about the SAIL program of Andrews University. Indonesia o In July 2012, Noontje Gahung from Klabat University toured the James White Library with her husband who was at Andrews University for a three-month Sabbatical. She spent quite a bit of time in the SAIL office to negotiate for more titles for her library’s collection. Plan for next year o I presented a proposal to coordinate an overseas libraries column in ASDAL Action to Editor Katie McGrath, and she has graciously accepted it; however, we have not yet come up with a name for the column. Beginning with the first issue of the next volume, I plan to feature at least one international library in this column. I have contacted possible authors for the coming volume. I have written a set of guidelines for submitting articles to this column and sent them to the librarians who have accepted the invitation to contribute to this column in the forthcoming issues of ASDAL Action. If there are international librarians who would like to showcase their libraries in this column, please contact me at [email protected]. Motion to accept report. Voted
Publicity and Website Coordinator Report: Kieren Bailey We sent in an announcement to the following places for the ASDAL 2013 Conference: o Advent Source (http://www.adventsource.org/as30/events.calendar.aspx) o Out Look Magazine to appear in May issue for sure and possibly the Mar/April issue. o Southern Tidings (May Issue) o This year the exec decided to do advertise only where we were allowed free submissions. There are not that many left. We may need to rethink where we advertise. Website Coordinator Report It’s been a quiet year for the Website Coordinator. Once ASDAL is over, I will be switching over to cloud based hosting for the website. I have already been approved by the Exec. Committee to use iPage. The Officers and Committees page is updated annually. I have also gotten all the conference presentations posted that have been given to me. If you don’t see any of your past presentations there please email them to me at [email protected]. With the help of Christy Scott we have launched our ASDAL Facebook page. Please like us and spread the word. Motion to accept report. Voted
Constitution and Bylaws Committee Report: Christy Scott During the business session of the 32nd Annual conference, the concern was raised that many items in the constitution and bylaws do not reflect our actual practice. The following motion was voted:
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Motion: The Governance of ASDAL be revised or reviewed by the Constitution and Bylaws Committee and any changes be brought to the next ASDAL Conference. Voted
During the 2012-2013 year the following actions were taken related to this committee: o ASDAL Exec selected Lauren Matacio to fill a vacant seat on the Constitution & Bylaws Committee for the remainder of the 2012-2013 year. o Discussion regarding various bylaws and standing rules took place via email. o The Constitution and Bylaws committee held an ad hoc meeting during the 33rd Annual Conference to confirm several suggested changes to the Standing Rules that will be brought to business session during this conference. o Multiple additional discrepancies have been noted in both the bylaws and standing rules, which will go back to the Constitution & Bylaws Committee for the 2013-2014 year for continued discussion. Motion to accept report. Voted
Scholarship and Awards Committee Report: Marge Seifert The Scholarship and Awards Committee was pleased to award $1,500 from the D. Glenn Hilts Scholarship for the year 2012-2013 to Daniel Alvsbert. Daniel is interested in academic librarianship and expects to graduate from the library and information science program at Simmons College by fall 2013.
As of June 10, 2013 no applications have been received for the 2013-2014 year. Applications can be submitted until July 15, so they will be reviewed after that date. Per the treasurer’s report of June 5, 2013, there is $12,250.00 available to distribute for grants.
Thank you to each committee member for their work on the Scholarship and Awards Committee. Motion to accept report. Voted.
SDA Classification Committee Report: Stan Cottrell This has been a quiet year, and most of the work on the schedule gets done after a GC session when they shake things up with the divisions. Felipe Tan at Andrews is still the Editor and doing a fine job. The schedules are still available online at asdal.org. Motion to accept report. Voted
Site planning Committee Report The committee has not met or enacted business this year. It has been suggested ASDAL go to Newbold College for the next International Conference in 2017. Middle Eastern University also would like for the group to come. Because at least 30% of our membership is international, ASDAL might want to consider having an international conference more than every 5 years. Motion to accept the report. Voted.
Statistics Committee Report: Marge Seifert Forms for gathering statistics were sent to library directors in November 2012. To date, four libraries have responded with statistics. I would encourage all library directors to send statistics to ASDAL. Questions and comments made: o What are statistics used for? They are useful as a benchmarking tool, when you want to compare your institution against other Adventist institutions o Need to make the forms more like the ALS form Motion to accept report. Voted.
Business Session adjourned at 11:30pm
Group photo was taken at 11:45 am
Breakout sessions: 1:15-2:00pm
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Reference Desk and Beyond: 2:15pm Kieren Bailey, Reference/Instruction Librarian at Oakwood University Must deliver a personal touch in an electronic environment Face to face reference lends itself to an immediate interaction with the patron. Body language and nuances can be seen Virtual reference: more students are now studying at a distance Kieren gave several examples from the literature Virtual world cannot replace the physical world. We need a hybrid of reference.
Opinions: Face to Face – o Nikki Rech – allow you to read the body language of the student o Sayna Bailey – I like to have reference librarians around. Having a librarian there physically is comforting o Suzanne Sutherland – In person exchanges are helpful o Dana Oullette, University College of Alberta – they are superior o Sabrina Riley – Verbal communication is faster, but not a significant difference o Lauren Matacio – show me what you are trying to do, can virtual ref do that? o Andra Aaby – need a connection with another human being
Virtual reference o Nikki – can do some reference work virtually. o Suzanne – works because of an established relationship with the people beforehand . o Dana – works well people who are very shy to approach the desk.
Blended reference o Deborah Schander – each service is not interchangeable
Principles in new library construction or old library remodeling in an electronic learning environment: a case of Solusi University Library: 2:40pm Roseman Maturure, Librarian Solusi University o Old library o ran out of space o poor lighting o not enough offices o no media center o no Adventist Heritage Center o no space for computers o could not support hardware and software
New Library o construction began in 2000 and opened in 2004 o decided on a two and a half story building, ground floor, first floor and archival attic floor. o building was centralized on campus o need to consider the issue of expansion if necessary o now computerized began using on May 6, 2013
Goals of the Ralph Watts Library o supporting modern library services o incorporates study rooms, reading rooms, research commons, stacks, periodicals section, o easy access o in compliance with codes
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Core principles o Openness, spacious open spaces o Hardware and software o Networking, network with other institutions to share ideas with each other o Multifunctional Media Center o Heritage Center o Flexibility o Conference room for meetings in the library Artistry o Gave attention to the aesthetics
Expansion of the library o built for student population of 3000 o 24-hour reading room
Breakout session reports 3:30pm Technical Services Section: Warren Johns reporting Four individuals were in attendance. They talked about electronic systems, different catalogs, transfer to another system. They began comparing notes with changes in delivery systems. Walla Walla is going to ExLibris, is a part of consortium ORBIS, want a shared library system, wants to move the consortium ahead in the future. The system that can grow with us, partner with us.
Public Services: Joel Lutes reporting The group talked about social media-Facebook Creating chat services - Oakwood uses Library H3lp Information literacy, getting it spread around campus, farming different modules between various topics embedding reference - reference librarians at different spaces on campus. They would like to take a tour of a library that does that. Warren Johns Administration: Larry Onsager reporting Statistics - how they could be used, IPEDS kinds of information, library standards - led to discussion of how international libraries need to make school administrators aware of the need for professional librarians. There is a need for setting up a library director's Listserv. ASDAL is providing standards both in North America and internationally. At GC session and at ASDAL strong presence as a director's group, we come and discuss ideas but don't follow through, this year it will change.
Warren has a strong burden to make a solid appeal to international libraries to come for GC.
Special Collections and Archives: Chelsi Cannon reporting The group discussed ADL. We need to keep each other informed about what each library is working on, might create an ADL Facebook. One can't search a Facebook timeline, considered a Google Doc. We might use a blog. what will go on the ADL - copyright issues, report things that other institutions have, not individual institutions' faculty papers
3rd ASDAL Business Session: 4:00 pm ALICE Board Report: Carolyn Gaskell Carolyn renewed all 12 database, Naxos is the newest one. She works with four venders and will make an attempt to ask which libraries are interested in certain databases. She looked at JSTOR a little. The group accepted the treasurer's report. Joel Lutes, and Jim Ford were guests, discussed ADL. Future possible databases - Alexander Street Press, nursing. Motion to accept report. Voted
SDAPI Report: Jim Ford
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SDAPI met Wednesday evening. The CD ROM is dead, notified all those from our subscriber list. We have gone from paper to CD ROM to online. The biggest impact is to finances, earned almost $4,000 from the CD ROM. The finances are sound at this point They have two student workers working for the Index, inserting links and downloading electronic full text. About 1/3 of the titles have copy that can be downloaded. SDALPI Board is very supportive of the ADL concept. We are looking at how the Index can move forward to integrate. They will start a conversation with David Trimm about the governance of ADL. We should be able to do some MARC like updating so the Index will work better with discovery solutions. Motion to accept report. Voted
Reports from Chapters European & South American Chapters are inactive.
Africa: Bola Atuloma o Not much has happened since 2012. There is dwindling membership in their chapter. Members are not getting necessary support from their institutions. Suggest we try another strategy - go to the Divisions throughout Africa - East Central Division, West Central Division, and South African Division. There are 16 universities throughout Africa, they are growing. o Have certain benchmarks - what an Adventist university library should look like. Bola pleads for everyone to speak for the international libraries, want to link Divisions with ASDAL exec. o There is a listserv that helps to communicate with colleagues Motion to accept report. Voted
ASDAL Asia: Damian Ginajil
ASDAL Inter-America; Grace Carr-Benjamin o A major challenge is the language barrier. o Within the Inter-American division, there are several other organizations that schools are members of. Grace wants to commit to communicate ASDAL to the Union leaders, with the powers that can galvanize the librarians. Motion to accept report. Voted
ASDAL European chapter: Per Lisle o European ASDAL is inactive. There are few colleges and few librarians. o Collonges and Newbold work well together informally. The Trans European Division is organizing a meeting with various groups, including librarians June 30-July 3, 2014. Motion to accept report. Voted
Adjourned at 4:45 pm.
Friday evening: Whitman Mission Vespers Tour 7:00 pm Experienced a living history presentation
Sabbath, June 29, 2013 Oregon Trail Exploration Oregon Trail Interpretive Park at Blue Mountain Crossing Oregon Trail Interpretive Center Baker City Geiser Grand Hotel: dinner Darel Bennedbaek, Jennifer Alleyne, Sunday, June 30, 2013 Kieren Bailey, Vincent Turner Welcome and announcements - Warren Johns: 8:25 am
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Devotion: 8:30 am Alden Thompson: Professor of Biblical Studies Walla Walla University “ F.M. Wilcox: A frightened conservative gets brave” An outstanding book Dr. Thompson has written is "Inspiration: hard questions honest answers." Hebrews 4:12 What good does it do to do research when people can't even believe what is in their Bibles? If God said it, we shouldn't worry about time and place. Isa 55:8,9 Everything that is human is imperfect Wilcox and Kern were prominent leaders in denomination until… They were cautious moderates. They would say "I agree with you, but.” It is not necessary to answer every question put by students. That will destroy faith in the foundation of our work. Dr. Thompson talked about the value of books, being able to research, comparing words and thoughts. He told the story of F. M Wilcox and how his thoughts changed over time. From a book in 1934 and then in 1944. He got brave and said the church needs to know about this. You cannot move people too fast. Ellen White always privileges the devotional life. He will not share information if it would destroy people. Dr. Thompson read quotes from Testimonies v.3 We must go no faster than we can take those with us. We should be cautious not to advance too fast. IF there is error at all, let it be on the side of the people. Truth can afford to be fair.
Going to the Sources for Adventist History: 9:00am Terrie Aamodt, Professor of History, Walla Walla University
o He talked of how library and archival material makes the historians work possible. o Historians are utterly meticulous with their materials. o Historians - getting at what happened, what really happened? o We seek primary sources as much as we can find o It is important to have fireproof, flood proof places to keep primary sources. o What is the best way to preserve oral histories? At one time it was cassette tapes. The voice is important. One can get inflections and nuances that you can't get in a transcript. o It is important to identify the Crown Jewels for archives. Keep items from presidents, tapes, papers. People themselves can't remember details decades later. o Historians need as much contextual information as possible. o Terrie wanted to make a point. It is so handy to have the whole periodical, to be able to see it, to see the entire context. o Terrie has used and benefitted from CAR. He has been made a CAR researcher, so it is easier to use materials. They have the Ellen White manuscripts themselves. White Estate will be releasing all unpublished manuscripts in 2015. o It is enormously helpful to have various entities working together so material is available. o In working with primary documents concerned with Ellen White, it is interesting how documents themselves have been edited during the years. One will see notations where things were edited in certain years. It would be great to have text that shows how editing was done. o Ellen Harmon White: American prophet - an Oxford book that will come out. A book that explains Ellen White to non-Adventists. o It is very moving to see transcripts of Ellen White's visions. o Terrie compared non-Adventist resource centers with Adventist resource centers - felt non- Adventist centers were very annoying. They took his money and he never got the product. o Adventist places devoted to specific things, so expertise oozes from people, so it very helpful. o What could Adventist resources do better? Everything keeps changing. It would be good to have a way to see an overview as to accessibility. It is sometimes hard to know where to look for things, what search terms would be best.
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Break 9:45-10:15
Steps and pitfalls of an amateur history detective: 10:15am Byron Dulan: President, Black Adventist Historical Society - West Coast, Washington Conference of SDA o He began by talking about Zerubbabel and the rebuilding of Jerusalem. A letter was written and building was stopped. Ezra was upset. o History is in the eye of the beholder. You can find whatever you want to see. A true seeker will look for as much as possible before making conclusions. o Having records, keeping records can greatly affect our finding of history. o I needed to know why, why the church was as it was, how it got that way, and what might be done about it. o Dulan began working on history of race relations in the church. - Branson's work on minorities in the church Then he began collecting. o 1962 GC Session had discussions regarding racial challenges the church was experiencing during that time. o Many Black young people left the church because of their perceived perceptions of race relations. The church had not ignored the issues regarding race. o There has not and still is not a lot of serious work being done to record the work of Blacks in the Adventist church. o BAHS supported by Black Caucus of Pacific Union. This is just in the beginning stages.
Common needs for historical information: o Funeral information. People are dying. Some children are not in the church and unaware of the contributions the people have made to the church. o Local church histories and anniversaries - 100 year anniversaries are coming up - need records African Americans have rich history, but much of it is oral, not much written down. o Picture, sound recordings, music are hard to come by o Accurate accounts of history are needed to refute false claims, and to verify truth. o There is no written record of so many things: example Walla Walla Gospel Choir. It has been in existence for a time, but there is no written record. o Putting things online help dispel the myth that the church is hiding deep dark secrets. o 911 - I need access quickly in an emergency, bibliographies, quotes, o 411 - Various kinds of information and how I can get access to it. How to obtain it is another matter - wish I had more student papers. I wish I had the Acorn, it is being digitized right now. o 211 - Community resources, mainly people who are interested in what I am interested in. How to get in touch with them would be a big help - a registry of ongoing history projects would be helpful. A basic step-by-step guide for amateur historians is needed. o Back to Ezra. He found the records of Cyrus. The work could go on. o I want to affirm all of you for the energy and foresight in preserving information of the church. o Dulan gave his email address. [email protected] o He is hoping to put some type of an archive in his home church, Market Street, in Oakland, CA. o He is very anxious to get ahold of Adventist retirees. They have a wealth of knowledge and insights, if we can mobilize them. o He has three original copies of the first "Informant" o He is collecting all the histories of all churches in the North Pacific Union
Adventist Resources Section Business Session: 11:15 Planning Committee needs two more nominations o Terms are ending for Sheila Clark and Francis Athias o Nominations were given and two members voted. o New committee members are Alfredo Vergel and Chelsi Cannon Adventist eBooks o See ASDAL Action article, Spring 2013, page 18 by Lauren Matacio, Are SDA presses making their books available in e-book format? o Are eBooks more appropriate for school libraries, appropriate for academic libraries? Volume 33, number 1 18 Fall 2013
o Emailed vice president of marketing - Doug Church to ask the percentage of eBooks? Jim has not received a response. o We wonder if ALICE has a role to play in creating a package? News from Adventist resource collections GC Archives: Joshua Marcoe o GC Archives is scanning files from missionaries. They have gone through several hundred boxes about old correspondence and workers out in the field, unique from 100-150 years ago. o They have not done any periodical titles for about a year and half. Student newspapers that are scanned could possibly be put on the GC Archives. o It would be best to have a complete collection so Joshua could put it up at one time.
Ellen G White Estate o Letters volume 1 is at R&H, waiting for production to happen. o Transition of annotation editor for the E. G. White Encyclopedia from Roland Carlman to Stan Hickerson, new editor of annotations o E. G. White Encyclopedia is still some time in the future, no publication date o E. G. White 3 and 4th volume of periodical collection was completed recently. o 2015 - 100th anniversary of Ellen White. They are slated to release all published and non-published manuscripts of EGW. Complete. It will be online. Various other things by James White will all available by end of 2015. Loma Linda Archives and Special Collections has been remodeling and reorganizing. The department is now called the Heritage Research Center, EGW Branch office. o Special collections and university archives have two recent hires, both are scanning, organizing, have scanned Christian Bioethics, and have photographed all prophetic charts. Those will be up online. o The Froom work Prophetic Faith of our Fathers - copies of the works he cites in his research, focusing on pre 1850. We will have the Froom collection. We are building a bibliography of acquired beautiful prophetic chart - not mentioned in Froom. Andrews University Center for Adventist Research is digitizing things in their vault - want to digitize everything. We have started doing Advent Herald o go to library's catalog, search CAR by title and it will bring up 11,000 items Adventist Digital Library o We would like to see the launching of this baby and getting it running fully.
Table Talks: 1:30 pm – 2:15 pm Alfredo Vergel, Public Services and Special Collections Librarian, Southwestern Adventist University o With Full-text, Who Needs an Index? o Had a discussion with professor of access points. o Full text, heresy! o We have become used to searching full text. Why is the EGW Center at Southwestern creating an index to the letters and manuscripts? o Metadata is vital. Metadata makes it easy to know things without knowing all about something Metadata is not going anywhere. Alfredo gave examples of authors that were contemporaries of E.G. White. Even Google relies on metadata. When you search Google you are searching the index. o Topical index o have filled a gap in Adventist history. o Topical index was created in the 1930's with additions since Index has proved useful beyond Southwestern. o The URL for the Index is http://egw.swau.edu o Alfredo demonstrated how the Index works.
Researching Ellen White's Personal Libraries: maximizing Googling Warren Johns, Special Collections Cataloger, Loma Linda University o Study of her personal libraries precipitated by a crisis caused by Walter Rea. o Discovery of a list of books EGW had in her possession at the time of her death 7-16-1915
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o Role of Ron Graybill and Tim Poirier in compiling a complete bibliography Using OCLC at CUC in the early 1980s o Publishing three print editions of the EGW Bibliography o There is now an electronic edition, done at LLU o Adding links to the Bibliography entries using Google and other databases o Future: tying in with ADL o Leona Stone from CUC compiled a list of everything in EGW library. Warren received the list from Robert Olson, Director of the EGW Estate. o While Warren was in England (1979), he received a notebook full of Walter Rea's parallels between EGW writings and those other contemporaries and predecessors. o Warren was asked by Newbold College to work 6 weeks in the Library, where he found pre-EGW with parallels. o Ellen White had three major libraries o Private library - kept at home o Office library - kept at the office o C.C. Crisler Collection - added in 1913, but utilized starting in 1901 Total number of titles: >1000 o Warren showed some examples of book titles that were in her library
RDA Cataloging: How to make the transition effective and permanent: 2:15pm Darel Bennedbaek, Assistant Librarian, Canadian University Library o WHAT is RDA? o AACR3 becomes resource description and access. o RDA is created for the digital environment Uses FRBR, FRAD and FRSAD as principles o RDA will be user-centric o Information is the new Intel Inside. It allows us to move to the digital future. It helps international cooperation o Darel spoke about training for RDA, trained with cooperation with the Parkland Regional Library more training from NEOS - library consortium o They used Minitex for training from U. of Minnesota, which was very good o Next step o come up with clear rules - 3 aspect o Our policies would fit with current NEOS standards and any upcoming changes to those o Remain close to the LOC Program for Cooperative Cataloguing Policy Statements o How we could provide a positive experience for our users? o Darel showed examples of how they decided to format their records and how he created a LibGuide for himself. o Link to training: http://www.minitex.umn.edu/Training/ o Take aways o Identify key areas to focus on when planning o Choose your policies carefully o RDA let you improve your present and prepare for the future
Break 3:00-3:15
4th Business Session: 3:20 pm Christy brought the meeting to order.
New Business: o Changes to standing rules and bylaws o Suggested change to Article VI, Section 3 - the Past-president shall serve as chair of the Nominating Committee. o Moved: voted
o Standing rules – details of the administration of the Association Volume 33, number 1 20 Fall 2013
o Standing Rule #2 The year begins July 1 ends June 30. Dues received prior to the annual conference are for the membership year in which they are received. Dues should be received by Sept 15 in order to be in the annual membership roster. Are some deletions - two issues - mixing funds for membership and funds for the conference. The two funds need to kept separate. o Moved: Voted
o Standing Rule #3 o Summary of the minutes of the preceding conference shall be distributed to the membership with the fall issue of ASDAL Action. o Moved: Voted
o Standing Rule #5 o Official correspondence and documents should be given to the secretary for the archives o Moved: voted
o Standing Rule #6 o Early in the conference, the conference Treasurer shall provide a registration list to those in attendance. o Discussed having the conference close to the ALA conference. This has not been happening. o Constitution and Bylaws should consider it. Take it out of Constitution and make a suggestion in Standing Rules o Moved: Voted
o Standing Rule #16 - do we need this one? o Membership card upon payment of dues. Change this to receiving an official receipt. o Suggested an attendance certificate. Note: certification of conference attendance would be useful for a number of librarians, especially international librarians. Add this information to the conference planning manual. o Moved: Voted
o Standing Rule #18 o Recordings shall be given to secretary for archives and for distribution to members. o Moved: voted
o Bruce mentioned that there is an ACRL conference in the northwest every year. There is a scholarship available for that conference.. It would be a good thing for ASDAL to begin, especially for international attendees. Will refer this to Scholarship committee. Priority would be given to those outside North America. Don't know there the money is to come from.
o Discussion: o We might be able to do something through ALICE. They would need to write a report for ASDAL Action or present at the banquet. There needs to be accountability, should take a report back to their administration. We wonder if we should think about this for every second conference. Reports should be geared to international topics - the scholarship should be for the international conferences particularly. o This issue needs to go to Executive Committee o ASDAL would probably need to create a second scholarship fund. o Priority should be given to first time attendees
o Request the Executive Committee to explore feasibility of a scholarship fund for conference attendance o Moved: voted
Future ASDAL Conferences o Next year's conference dates June 22-25, 2014 in the Washington DC area. Volume 33, number 1 21 Fall 2013
o Moved to accept suggested dates from David and Lee. voted o 2015 conference will be at Southwestern Adventist University o Archiving items for ASDAL - Christy will send information to the listserv o Adjourned at 4:15 pm
Banquet: 6:00 – 8:30 p.m. Alaska Room, Kellogg Hall Banquet Theme: Taste of Walla Walla Guest Presentation: Bibles, Booze, and Baseball by Terry Gottschall, Professor of History, Walla Walla University Transfer of presidency from Christy Scott to Warren Johns Reading of resolutions
Thampi Kochukunju Amathoppil, Farid Najm Khoury, and Joel Lutes Report from the Resolutions Committee - Kieren Bailey, Lauren Matacio, Per Lisle
BE IT RESOLVED: To thank Walla Walla University for hosting the 33rd Annual Conference of the Association Seventh-day Adventist Librarians and for ensuring their fitness by providing accommodation in Foreman Hall and meeting Christy Scott and Warren Johns rooms as far away as possible while still remaining on campus.
BE IT RESOLVED: To send an official commendation to John McVey, president of Walla Walla University, for promoting the physical fitness of ASDAL librarians by limiting cafeteria hours, thus necessitating early morning hikes to off-campus eateries.
BE IT RESOLVED: To extend a big thank you to Meghan, Andra, and June for much of the behind the scenes work during the conference that allowed the WWU librarians to attend. A special thanks for the programs, welcome bags, and rides to and from the airport.
BE IT RESOLVED: That Carolyn Gaskell and the Walla Walla University Library staff be known hereafter as the "Walla Walla Sweets" due to their exceptionally helpful and considerate manner.
BE IT RESOLVED: That Walla Walla library staff receive special commendation for the quality and nutritional value of their break food. We enjoyed the delicious local fruit, homemade muffins, and attention to special food preferences.
BE IT RESOLVED: That official letters of appreciation and commendation be sent to all our worship and guest speakers for their inspiring and thought provoking presentations.
BE IT RESOLVED: That Warren Johns be awarded a special medal for completing the ASDAL Marathon, and fulfilling his duties as ASDAL president elect with thoughtfulness, sensitivity, and exuberance.
BE IT RESOLVED: To give special thanks to Richard and Sid for the early morning rides to the airport.
BE IT RESOLVED: To thank the Foreman Hall staff for providing a comfortable home away from home.
BE IT RESOLVED: To commend the management of Forman Hall for their robust attitude towards men entering the women’s residence hall in irregular ways, as expressed by signs reading “Men entering the building through this door will be prosecuted”.
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BE IT BE IT RESOLVED: To thank bus driver Joe for encouraging responsible behavior during bus travel and for clear and detailed instructions for the use of restrooms in general and the restroom in the bus in particular, and to suggest to him that he take his act nationwide.
BE IT RESOLVED: To commend ourselves for creativity in adversity and in the absence of a volume of the SDA Bible Commentary when there is a need to prop up the emergency window of a bus during and unscheduled stop on a hot day – use a water bottle.
BE IT RESOLVED: To refer the copyright and other legal issues relating to Bruce’s photographic activities during the conference to the Constitution and Bylaws Committee. Do the pictures belong to Bruce or to ASDAL and how can the rights of the subjects be adequately safeguarded?
BE IT RESOLVED: To thank Warren for enlightening Per on the geology of the Colombia River Gorge (short version) and its relation to the current debate on the age of the earth.
BE IT RESOLVED: To request Steve (Sowder) of Andrews University to show Joshua how to schedule re-indexing in order to avoid re-building indexes while demonstrating the database that is being re-indexed.
BE IT RESOLVED: To recognize Richard’s contribution to Adventist librarianship by Sharing his meal planning cycle with ASDAL Introducing the concept of a Slash (/) Librarian, as in Systems/Periodicals/Instruction/Technical Services/Public Services/Special Collections/Housekeeping Librarian Teaching us how to eat sandwiches without making a mess – just leave it in the paper Keeping Bruce in order by saying “I haven’t opened the floor for questions yet and you are in the back of the bus”
BE IT RESOLVED: That ASDAL first time attendees be given a special memento (WWU t-shirt) of the place they first attended an ASDAL conference. Chelsi, Darel, Farid, Thampi, and Vincent.
BE IT RESOLVED: To thank the newcomers to ASDAL for reducing the average age of the membership significantly.
BE IT RESOLVED: To commend Vincent for his realization that books (and archival material in his case) don’t have parents and don’t talk back, resulting in his move from teaching to librarianship, although we must warn him that archival material may have donors who in some cases behave like difficult parents.
BE IT RESOLVED: to record that Lee and Annette were able to put their librarian training into practice glaring at and shh-ing Richard and Bruce during the tour at the cultural center.
RELATED QUESTION: How many librarians does it take to push a bus up the mountain?
BE IT RESOLVED: That Alan, GC librarian, be appointed as ASDAL Disaster Relief Agent, due to his experiences with typhoon delays, lost luggage, and other potential ASDAL disasters.
BE IT RESOLVED: That Katye be tasked with the knitting an official ASDAL sweater, to be made available for purchase at the next ASDAL Conference.
BE IT RESOLVED: To commend the ASDAL representatives and their GC counterparts on their ability to resolve so many ADL issues without taking breaks!
RECOMMENDATION: a new work culture including food, exercise, and social networking breaks, be introduced to the GC of SDA well in advance of the 2014 ASDAL conference.
Volume 33, number 1 23 Fall 2013
◘◘◘◘◘ Treasurer’s Report Annette Melgosa
Membership (as of October 31, 2013): 60 paid, 5 in process
Union Bank & Trust Checking—Association (September 30, 2013) Balance $17,238.25 Checking—Conference (October 11, 2013) Balance $ 4,232.86
Lincoln SDA Credit Union (savings) Total Balance $ 5,849.39 Suffix A $ 150.57 (September 30, 2013) Suffix T $5,698.82 (October 15, 2013)
D. Glenn Hilts Scholarship Fund (as of June 30, 2013) Balance $46,173.43 Available for distribution as grants: $12,252.16
TOTAL AVAILABLE FUNDS $73,493.93
2013 CONFERENCE FINANCIAL REPORT Income: $ 9,803.50 Expenses $ 8,904.06 Balance $ 899.44
ASDAL Conference Account Balance (before 2013 Conference) $ 2,695.31 Conference Balance $ 899.44 New ASDAL Conference Account Balance $ 3,594.75
______Annette Melgosa, ASDAL Treasurer, is Instruction/Access Services Librarian, Walla Walla University Libraries, Walla Walla University, in College Place, Washington ([email protected]).
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34th ASDAL Conference July 7-10, 2014 Seventh-day Adventist Church World Headquarters Silver Spring, Maryland Hosted by the General Conference Office of Archives, Statistics, and Research
Lori N. Curtis
From one coast to the other! ASDAL 2013 was held in beautiful College Place, Washington – ASDAL 2014 will draw us to the opposite coast of the United States. The 34th ASDAL conference will be held at the world headquarters for the Seventh-day Adventist Church, commonly referred to as The GC, in Silver Spring, Maryland.
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Our host for the event will be the Office of Archives, Statistics, and Research led by David Trim, the fairly new GC Archivist, who will act in the capacity of our site coordinator.
The community of Silver Spring takes its name from a mica-flecked spring discovered there in 1840 by Francis Preston Blair, who subsequently bought up much of the surrounding land and named his estate Silver Spring. Acorn Park is believed to be the site of this spring. A great photo spot is the acorn-shaped gazebo, constructed in 1842 by Benjamin C. King. In 1894, Francis Blair’s son- in-law, Samuel Phillips Lee, had a stone grotto built at the site of the spring. The Silver Spring mansion, visited several times by Abraham Lincoln during the American Civil War, occupied by Confederate Jubal T. Early in 1864, lasted until 1954, when it was taken down. The Blair and Lee families remained significant to the area, with descendants rising to hold high office in the U.S. government and other institutions and communities.
The General Conference of Seventh-day Adventists was organized on May 21, 1863, in Battle Creek, Michigan, where the headquarters remained until 1903. At that time, the headquarters moved to Washington, D.C. They had several different addresses there in the nation’s capital, moving to Silver Spring, Maryland, sometime between 1989 and 1990. Some of you may not have yet had the opportunity to visit the new GC building, and we hope you will take this opportunity to do so.
The next issue of ASDAL Action will include much more information as to shopping, dining, and sight-seeing in the Silver Spring area. With the DC Metro Red Line, one also has quick, inexpensive, and easy access to Washington, D.C. and environs. While it is going to be hot and humid in July, it is also a very exciting place to have a conference. Hope all of you can attend!
Call for Papers
David Trim and I have chosen Adventist Archives: Building on Our Past as the theme for the 2014 ASDAL conference. Neither of us knew whether or not Archives had ever been an ASDAL conference theme, and with the conference being hosted by the GC Archives, it seemed a natural choice for a theme. Yes, we realize archivists are few and far between within the ASDAL membership, and, in fact, we are not even represented in the name of the association (could we change the name to ASDALA to include us?!), but while not every institution has a formally recognized archives, we all are involved in the preservation – dare I say “archiving” – of information in one fashion or another. But more importantly, we are building our future on that foundation. Librarians and Archivists collect, preserve, reformat, and make information accessible. And we’re really good at it! The Adventist Resources Section will be focused on archives and archiving, but for the non-archivists in the group, think about archiving broadly defined. The Merriam-Webster online dictionary gives the following brief definition of archive: “a repository or collection, especially of information”. Thus, the act of collecting information is archiving. So, all of you librarians are in fact archivists – you just didn’t know it!
By no means an exhaustive list, here are a few ideas for paper topics: Collecting new information formats – the wheres, the whys, the hows. Is it a Reformation or a Revolution? -- Reformatting information for better access. Starting an archive at your institution. o Excited? o Scared? o Just beginning? o Putting on the final touches? o Want an archive but don’t know where and how to start one? Look what I found in a closet!
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o Have you found something exciting in your library that you’ve been researching? Tell us about it! We all loved the story of Sabrina’s Civil War flag! Help! What do I do with this box of old photos? o Seek advice from the collected wisdom of the ASDAL membership for all those knotty archive problems. Accessing the Archive o Have you created a new index to a collection? o A new database? o Devised a new method for describing, cataloging, organizing information? o How are you improving access to the information you are archiving? Building On Our Past: Your history, your library, your future o Have you remodeled your library? o Launched a new collecting endeavor? o Formed a new partnership? Adventist Librarianship: Our Past, Our Future? o How are we building on our past and shaping our future? This list could go on. Again, think broadly about archiving and librarianship; building on our past; shaping our future. And get those proposals to me!
I’m looking forward to seeing all of you next year at ASDAL 2014, and I hope we have record-breaking attendance! I want to be able to post a picture of the conference that rivals this one of the 1936 General Conference Session in San Francisco, California. Wouldn’t that be great?! Even one to rival the 1888 General Conference Session would be good!
1936 General Conference Session 1888 General Conference Session
Stay tuned for more exciting conference details!
______Lori N. Curtis, President-Elect, is Chair, Department of Archives and Special Collections, Loma Linda University in Loma Linda, California ([email protected]).
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Volume 33, number 1 26 Fall 2013
International Libraries Column Cynthia Mae Helms
ASDAL, though based in the United States, is an international association with members from all over the world. What a great opportunity it is to be part of a global family! We may not able to hold conferences in each of the Seventh-day Adventist institutions represented by our members outside the United States, but we should be able to learn more about our sister institutions through this column. Each issue will feature one library from a Seventh-day academic institution outside the United States. Enjoy this column as you find yourself transported to another part of the world.
Cynthia Mae Helms, Coordinator Overseas Libraries
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Hiram S. Walters Resource Centre: The Intellectual Hub of Northern Caribbean University Grace Carr-Benjamin and Nicola Palmer
Our University Northern Caribbean University (NCU), located in Jamaica is a private, liberal arts institution, owned and operated by the Jamaica Union Conference (JAMU) and the Atlantic Caribbean Union Mission (ACUM) of Seventh-day Adventists. Its four campuses are situated in the major towns of the island, offering professional, pre-professional, and vocational programs in spiritually wholesome and aesthetically pleasing environments. Established in 1907, NCU currently enjoys an average yearly enrollment of over 5,000, with students from over 35 countries. The University is one of the world’s largest English-speaking Seventh-day Adventist (SDA) tertiary educational institutions.
NCU Original Crest and Territory Flags
Volume 33, number 1 27 Fall 2013
Our Country
Jamaica, a very mountainous country, has an area of 4,411 square miles and is the third largest of the Caribbean islands and the largest of the English-speaking islands. Almost half of the island is above 1,000 feet (305m), with the Blue Mountain Peak being the highest point, standing at 7,402 feet (2,256 meters) above sea level. Because of the effects of the mountains, rainfall is fairly evenly distributed. Some hilly areas get nearly 300 inches (762 cm.) a year, while parts of the western plains get as little as 30 inches (76.2 cm.).
The annual average temperature is 27ºC (80.6 ºF). The summer months (June to August) are the hottest months and winter months (December to March) are appreciably cooler. Jamaica hasabout 120 rivers, most of which flow to the coast from the central mountain range
The island is noted worldwide for its white sandy beaches, diverse culinary offerings, record-breaking athletes, and pulsating reggae music. Jamaica is blessed with several mineral springs, four of which are reputed to have medicinal and Usian Bolt – Record-breaking Olympian therapeutic properties. One anecdotal feature often mentioned in daily banter is that Jamaica has more churches per square mile than any other country.
Church Presence
NCU is situated in the Central Jamaica Conference of Seventh-day Adventists and is the only tertiary institution in the Jamaica Union Conference of Seventh-day Adventists. Throughout the island, however, SDA early childhood, primary and secondary educational institutions hold pride of place alongside government-run and private facilities. Each conference boasts of at least two schools, with Christ-centred curriculum and service learning activities which benefit the communities in which they are situated. Below is a current outline of the SDA membership, schools, and churches/companies across the island as of 2013.
Membership and Schools Central Jamaica Conference - 86,362 members; 1 tertiary, 2 secondary, 3 primary schools East Jamaica Conference - 60,879 members; 1 secondary, 4 primary schools North East Jamaica Conference - 27,077 members; 2 secondary, 3 primary schools North Jamaica Conference - 18,248 members; 1 secondary, 2 primary schools West Jamaica Conference - 79,521 members; 2 secondary, 6 primary schools Union Total 242,087 members; 1 tertiary, 9 secondary, 18 primary schools No. of Churches and companies Central Jamaica Conference - 186 churches, 32 companies East Jamaica Conference - 100 churches, 4 companies North East Jamaica Conference - 96 churches, 7 companies North Jamaica Conference - 64 churches, 15 companies West Jamaica Conference - 212 churches, 12 companies Union Total 658 churches, 70 companies
Our Library
The Hiram S. Walters Resource Centre (HSWRC) at its present location had its opening ceremony on June 7, 1992. The library opened with 33,000 square feet of space, a computer laboratory of over 30 terminals, 302 periodical subscriptions, and over 80,000 books.
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The University’s administration named the Library after one of Adventism’s greatest champions in the Caribbean, Hiram Sebastian “Tim” Walters. The general collection, located on the upper floor, is named after his wife, Lucille Walters. The Library has three floors: the ground floor consists of the circulation department, administrative offices, technical services, the Merle Bennett Reference Room, the Burgess Reading room, the W. D. Carter Library, and the photocopy area; the lower level houses all back and current periodicals; and the upper floor houses the general collection, a graduate reading room, the visual department, and seating areas for patron use.
Entrance to the Hiram S. Walters Resource Centre (NCU Library)
Staffing
The Library currently employs 10 professionals, 3 paraprofessionals, and a complement of over 60 student aides. Our library staff members continuously engage in professional development activities, such as conference presentations, serving on the national library association, participating in community groups, and getting involved in university academic and spiritual clubs. Librarians from the HSWRC have published in academic journals, with other works pending publication. In 2013, one librarian made a presentation at the Association of Caribbean University, Research and Institutional Libraries conference in Puerto Rico, and another librarian attended the ASDAL conference in Washington State.
ACURIL Conference representative presentation: June 2013 Photo from our library representative:
June 2013 ASDAL Welcome Amidst the serious operations of the Centre, the staff and students always find time to cater to the spiritual and social aspects of the individuals who work within its walls. There is the ever-anticipated pre-exam fasting and prayer each semester, the closing Friday afternoon Prayer Circle, annual out-of-town church impacts and holiday retreats, picnics and ”cook-outs”. All these activities make the HSWRC a coveted place to work among the student population as the word gets around about the bond that exists among the “NCU Library Family”. Volume 33, number 1 29 Fall 2013
A youthful version of NCU Library staff, hamming it up on Homecoming Float Parade Day 2008
Of special mention is the retirement of our accountant, Mrs. Gloria Green in 2012. Gloria worked with the church for over 40 years, 15 of which were spent with the Resource Centre. She participated in almost every event of the library such as annual trips, community outreach programmes, and several weddings of our student aides.
Mrs. Gloria Green: Retired library accountant
Our Library Holdings
As of February 2013, the monograph collection stood at over 60,000 volumes, with approximately 300 current journal subscriptions. The holdings consist also of audiovisual resources, such as DVDs, CDs, and video cassettes. The collection is augmented by subscriptions to over seven premier online databases, inclusive of Proquest, Emerald, and EBSCO. Patron usage increases each semester as staff members highlight the advantages of the electronic resources through our information literacy and library orientation sessions.
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Institutional and Community Impact
The Resource Centre is used as a model for the rest of the University in its training of its student aides, its event planning execution, innovative community outreach, and rich spiritual impacts.
Student aides on project site in community library, 2013 Unlike other employers on campus, the Library offers its student aides a workshop every semester on time management, grooming and interpersonal behaviour, etc. Repeatedly, the staff and students have received kudos from the University administration on the planning, management, and execution of large scale events, such as our annual cross country excursions, church impacts, and social events such as “Mr. & Ms. Library” pageants.
Furthermore, the NCU Library accommodates a student intern from the University of the West Indies library school for one month as part of its giving back to the profession. The Library is considered a class act in whatever it is required to do. A testament to this is that our Director and her administrative assistant received coveted national awards in 2010 for their respective professions.
Library Profession in Jamaica
The profession of librarianship is quite advanced in the island, as is evidenced by the presence of two library schools offering undergraduate and post graduate degrees. Librarians are esteemed practitioners within the public and private sectors, and their influence has ensured that every parish has a main library and various branches in rural outposts. Jamaican information professionals are also integral participants in conferences around the world, including those hosted by the International Federation of Library Associations (IFLA), the American Library Association (ALA), and the International Association of School Librarianship (IASL). To our credit, Jamaica has the distinct privilege of hosting three IASL conferences in its 41-year history.
There continues to be a steady stream of applicants to the library schools as more individuals are recognising the scope and distinctiveness of the profession. The Library and Information Association of Jamaica (LIAJA) makes an effort to have an on-going campaign of public awareness, thus ensuring that trends and practices within the information field are constantly in the various media. For librarianship in Jamaica, then, the future looks promising, even among the challenges that exist.
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LIAJA Welcome Banner IASL 2011
References Grant, Doreen, Associate Secretary, Jamaica Union Conference of Seventh-day Adventist, Jamaica. Personal interview. Jamaica Tourist Board. Information Publishing Site Quick Facts about Jamaica. http://www.jtbonline.org/tourism_jamaica/Pages/QuickFacts.aspx Northern Caribbean University. Fact Sheet. http://www.ncu.edu.jm/AboutUs/FastFactsAboutNCU.aspx ______Grace Carr-Benjamin is Director of Library Services at Northern Caribbean University, Jamaica (gcarr- [email protected]), and Nicola Palmer is Acquisition Librarian at Northern Caribbean University, Jamaica ([email protected]).
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Andrews Treasures Exhibition Larry Onsager
During Alumni weekend, September 26-28, the Center for Adventist Research, the James White Library, the Architecture Resource Center, and the Music Materials Center worked with Andrews Integrated Marketing and Communications Department to show off the many treasures that have been accumulated over 112 years on this campus.
Exhibits include a Rembrandt sketch, a woolly mammoth, priceless books and manuscripts, mission artifacts, and cuneiform tablets. The exhibits were installed in nine locations across the campus.
Display locations: Adventist Heritage Treasures: Center for Adventist Research, James White Library, Art Treasures: Art & Design Gallery, Smith Hall, Mission Treasures: Seminary Hall, Antique Furniture Treasures: Volume 33, number 1 32 Fall 2013
Sutherland House, Antique Furniture Treasures: Art & Design Gallery, Smith Hall, Archaeological Treasures: Horn Museum, Sutherland House Architecture Resource Center: School of Architecture building, Music Treasures: Music Materials Center, Hamel Hall, and Natural History Treasures: Price Hall, Science Complex.
For details about the items on display during the exhibition which concludes on October 29, visit www.andrews.edu/go/treasures.
______Larry Onsager is Dean of Libraries and Associate Professor of Library Science at Andrews University in Berrien Springs, Michigan ([email protected]).
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Library Services to Off-Campus Students Silas M. Oliveira
Nowadays, libraries are challenged to assume new roles every day. This fact drives the library not only to offer new and better services but also to satisfy patrons’ needs more effectively.
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In reality, what more can we expect and request from academic libraries? Off-campus students expect nothing less from their academic libraries than a deep interest in their needs. They also want services equal or comparable to their on-campus counterparts. Academic libraries should monitor the needs of their off-campus/distance education students in order to more effectively serve them and meet their specific needs in terms of information access and knowledge acquisition.
On one hand, we librarians should be tracking our patrons’ needs; on the other hand, we should also be carefully considering the types of services that the library can offer to meet those needs. It is therefore relevant to raise this question: “What services is your library offering to your off-campus/distance education patrons?”
The Association of College and Research Libraries (ACRL) has excellent “Standards for Distance Learning Library Services” (http://www.ala.org/acrl/standards/guidelinesdistancelearning), which every off-campus services librarian (or others with similar responsibilities) should be well aware of. Due to budget and time constraints, I find it difficult to fully implement all of the activities and services listed in these standards.
However, it is important that we should by all means put into practice the most important ones that can be done within the structural context of our library and users’ particular needs and situations. With these limitations in mind, I asked off-campus librarians who attended the last two conferences of the International Association of Scientific and Technological University Libraries (Singapore 2012 and Cape Town 2013) what services they were rendering to their off-campus constituents, and then I checked how they aligned with the ACRL standards. Hopefully, what they mentioned were also what they considered the most important services they could offer to their distance education patrons. Seven different services were indicated and were aligned with the ACRL standards, such as: reference assistance; online instructional and informational services in different formats; reliable, rapid, secure access to online resources; consultation services; interlibrary loan services; point of use assistance/instruction in the use of non-print media and equipment; user instruction programs.
Other off-campus services recommended by ACRL, and considered essential, are: access to reserve materials; adequate service hours for optimum user access; promotion to library services; prompt delivery to users of items obtained from the institution’s collections.
I now present the same question to you: To what extent is your library offering these services to your off-campus students?
Reference: ACRL. Standards for distance learning library services. (2008). Retrieved from: http://www.ala.org/acrl/standards/guidelinesdistancelearning (accessed on 07/13/2013). ______Silas M. Oliveira, Ph.D. is reference/database/off-campus services librarian at James White Library, Andrews University, Berrien Springs, Michigan ([email protected]).
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Volume 33, number 1 34 Fall 2013
Cataloging the HMS Richards Library
Tony Zbaraschuk
HMS Richards’ voice and sermons are well-known among Adventists who listened to his radio program, the Voice of Prophecy, for decades during the 20th century. His library, which provided the foundation of knowledge on which he built those sermons, is much less well-known. However, many pastors (and pastoral students) still recall with awe their visits to his house and first views of his collection of books and pamphlets. During his life, HMS Richards collected more than 10,000 books and pamphlets, which are now housed in the HMS Richards Library at La Sierra University, along with his personal papers and sermon scripts. More than half the collection has already been listed in La Sierra University’s library catalog, and it is hoped the rest can be finished by June of 2014.
While, as may be expected, the majority of the books deal with sermons and theology, Richards’ mind and reading ranged widely. The theology sections cover not only Adventist Christianity but also books on a wide variety of denominations and religions (particularly Mormonism). Hymnals and songbooks were often drawn on for the Voice of Prophecy programs. History and biography helped to interpret prophecy and formed a fertile source of illustrations and anecdotes for his sermons. Almanacs and books dealing with travel, psychology, medicine, investment advice – all help show Richard’s personal life. Hundreds of them are marked with his annotations, often including a summing-up judgment on the book. Many letters and photographs are included as bookmarks; like many readers, Richards had a tendency to use whatever was available to keep his place.
Richards’ library also included three filing cabinets full of 40 years of sermon scripts for the Voice of Prophecy. These are Richards’ personal sermon scripts which he used for recording, with last-minute handwritten corrections, notes on pronunciation of words, and sometimes random doodling. (I was told by one veteran VOP staffer that these were Civil War battlefields that Richards sketched while waiting for his turn at the mike.) The scripts, from which he delivered his sermons, are now being digitized, both for long-term preservation and with a view to uploading to the Web once copyright issues are worked out. They provide a fascinating look into how the Voice of Prophecy programs were organized and delivered. The weekly sermons were prepared months ahead of time (allowing for fact-checking, obtaining copyright permission for various songs, and other such matters), then recorded in the studio, sometimes with additional last-minute announcements (such as an insert in August 1945 for President Truman’s proclamation announcing the end of World War II) or planned announcements for particular days (e.g., Canadian Thanksgiving, Memorial Day in the United States, or special versions of the introduction for programs to be broadcast over Radio Luxembourg instead of over the various networks in the United States). Sometimes the program would change for various networks (such as special “NBC ONLY” scripts that did HMS Richards' scribbles, composing a poem for a forthcoming sermon. not mention alcohol, while the regular script had several paragraphs promoting a book to help alcoholics); all of these had to be prepared in advance. Various organizations (the Red Cross, the Shut- Ins’ Association, the Christian Record Braille Foundation, the Boy Scouts, etc.) would send in requests for announcements and suggested scripts; their presence in the files suggests that they were at least considered for presentation on-air. There are also the program scripts for before and after the sermon, special announcements, song lyrics, prayers, and other elements. These continue to yield surprises as they are processed.
There are four filing cabinets full of Richards’ personal papers, which include correspondence, family and business matters, and some photographs, but are mostly on a huge variety of pastoral subjects. These include small books and pamphlets on particular topics (such as the series of tracts on Ba’hai-ism sent by a believer in that faith), magazine and newspaper clippings (sometimes used for sermon leads or illustrations), and correspondence with many individuals and church leaders (for instance, an exchange of letters negotiating Richards’ appearance at the 1952 Bible Conference, or the collected responses to a questionnaire on Adventist preaching that became the basis for
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Richards’ homiletics course at Washington Missionary College and his subsequent book Feed My Sheep). So far, these files have only barely been explored.
Finally, there is one cabinet full of pastoral letters to and responses from the Voice of Prophecy, mostly in the late 1940s. These seem to have been answered largely by HMS Richards’ father, HMJ Richards, when he was working for his son after World War II, and were kept on file to provide a guide to help answer further letters on similar subjects.
The HMS Richards Divinity School at La Sierra University is developing the HMS Richards Library as a resource for pastors and students. It will also be an immensely valuable resource for anyone interested in HMS Richards’ own life, the Voice of Prophecy, the business of radio evangelism, or 20th-century Adventism.
______Tony Zbaraschuk is Special Collections Librarian at La Sierra University in Riverside, California ([email protected]).
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Summer at the SMS in Germany Petra Dürsch
SMS is mostly known as a short message system for cell phone users, but here at Schulzentrum Marienhoehe in Darmstadt, Germany, students are used to a different meaning when they talk about SMS. These three letters are the abbreviation of Schulzentrum Marienhoehe Schulmediothek, the media centre of our school or our school library.
For the 5th time, the SMS opened its gates during the summer holidays to invite students from forms 1 to 10 from all over the town to participate in the summer reading club, “Buchdurst” (“Thirsty for Books”). This year, 111 children enrolled for the club and tried to read three books during the holidays. For this event we bought over 400 brand new children’s and youth’s books – in addition to our books already in stock – to present a great variety of reading opportunities.
For every three books that were read, every participant filled in an evaluation card, which at the same time was a lottery ticket for the party at the end of the summer reading club. Seventy-nine students hit the target (523 books were read during summer holidays) and received their prizes at the party. First, every successful student got a certificate, which they can show to their German teacher to indicate that something was done during the holidays. Second, every student will also get a note in their next school report for successful participation. Last but certainly not least for most students, the lottery box was opened, and prizes were raffled. First prize was a tablet PC, but the other prizes, including a remote-controlled boat, vouchers for a cinema visit or a photo shoot, books, parlour games, or computer gadgets, were in great demand. After a wonderful cake buffet and a performance by a ventriloquist with his funny birds who talked about how all people are different but are all children of one God, every participant was pleased, and some students already wanted to enroll for the summer reading club in 2014.
After the summer holidays, the SMS began a new work project for the pupils of the primary school at Schulzentrum Marienhoehe: “Ich bin Bib(liotheks)fit!“ – “I am fit for the library.” During two or three years Volume 33, number 1 36 Fall 2013
of their schooldays, they visit the SMS with their teacher at least six times. With every visit they will learn more about a library. The first step was to find out about finding the school library and what sorts of media are presented there. The students were very interested in the fact that books can be different, like picture, story, or non-fiction books. The next step will be to learn how the media are assorted. At their first visit, students received a reading card, for which they get a funny sticker for every visit, and a library rucksack, where they can carry their borrowed books. When their reading card is filled with all stickers (six for each visit with their teacher and four for private visits) and the training course comes to an end, they will be given their library licence and a little present to show that they are now fit for the library. An exciting journey into the land of reading started!
______Petra Dürsch is a Media Librarian at Schulzentrum Marienhöhe in Darmstadt, Germany ([email protected]).
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CONFERENCE REPORTS Notes from ALA Conference 2013 Cynthia Mae Helms
After being a member of the American Library Association (ALA) for over thirty years, I finally attended my first ALA conference (June 27-July 2) this year. In previous years I occasionally went to the ALA exhibits only, but after attending this year’s conference I realize that I should have been attending more frequently. The ALA meetings were held at the McCormick Convention Center and various hotels around Chicago. A shuttle service made it convenient for attendees to go from one meeting to the other. The theme of the conference was “Transforming Our Libraries, Ourselves.”
The summary below is based on the notes that I took without much attention to who said what, thus the lack of footnotes and a bibliography. Furthermore, there is no claim for comprehensiveness in this report, as I chose sessions (there were a lot of options to choose from) that interested me most and hopefully will be of interest to some of you.
Information Literacy
A study presented at the ProQuest Users Meeting showed that 84% and 66% of the students surveyed said that starting a paper and defining the topic, respectively, are the most difficult steps in writing their research papers. Some of the great ideas that libraries can do to promote information literacy are as follows: Offer grants to faculty who integrate information literacy in their classes. In one university, l/2 of the grants came from the provost and the other half came from the library. Collaborate with the Writing Center. Give the faculty ideas on how to integrate information literacy in their classes. Use the LibGuides and videos in ProQuest. Use the CRAAP (Currency, Relevance, Authority, Accuracy, and Purpose) test for evaluating sites. Integrate YouTube with LibGuides. To avoid plagiarism, teach students how to summarize what they have read by giving them a paragraph from a journal then (a) dividing them into groups to paraphrase what they have read, or (b) making each student paraphrase the paragraph at the end of the class. Volume 33, number 1 37 Fall 2013
Assessment
How are libraries communicating library impact and return on investment? There are many ways by which libraries can demonstrate their impact as pointed out at the ProQuest Users Meeting. One university created a data warehouse of student information containing instruction classes taken, check outs, grades, etc. Another university worked with two departments in tracking student progress. The message is that we need to show how the library affects retention, grades, program completion, amount of time it takes to complete a program, etc. Watch for a collection development assessment tool called Intota Assessment.
Megan Oakleaf gave a very inspiring presentation on the “Role of Data in Driving Library Value.” Assessment comes in four steps: (1) Ask the question, “How can the library innovate/improve/show value?” (2) Decide to find a solution, (3) Collect data, and (4) Close the loop by using the data to do something better or new, or to add value. Value can be demonstrated by quality, satisfaction, impact, return on investment (most compelling for administrators), use, etc. When focusing on the students, ask these questions: Are we getting enough students? Are we retaining students? What are their GPAs and test scores? How long does it take for them to complete their degree? What is their employability or career success? When studying the impact of the library on the faculty, look at it in terms of faculty tenure, promotion, teaching, productivity, and ability to receive grants. According to Oakleaf, assessment is about making decisions based on data.
A presenter at the “Measuring Up: Developing New Metrics for Assessing Library Performance” spoke about the public libraries sector. The advice was to add Wi-Fi use and community service to gate counts and reference questions in their statistics. The shift from outputs to outcomes applies to public libraries as they go beyond counting to looking at ways of demonstrating change. If you are a public librarian, check out this website http://www.libraryedge.org/benchmarksv1.
At the Value of Academic Libraries (VAL) Initiative session, the audience was asked for a show of hands in response to the question, “How many of you are confident about doing library assessment?” You probably guessed right—I did not see a single hand raised. The good news is that the Association of College and Research Libraries is developing guidelines that will define the skills for assessment. There is current discussion on librarian competencies and the role of marketing and advocacy in assessment. The white paper of the VAL Summit gave five recommendations for the library profession which can be found at http://www.acrl.ala.org/value/?p=381. VAL is carrying out an initiative called the “Assessment in Action” program which is composed of teams doing action learning projects.
Another session on Library Value directed us to this website: LibValue.org/. When doing assessment start with the institutional priorities, strategic plan, and accreditation requirements. Think of assessment as a form of research.
Reference
At the Reference Research Forum, several studies were presented. One of them was a usability study of LibGuides done in one university. The researchers asked juniors, seniors, and graduate students to help redesign the library’s LibGuides by asking them their preferences. Some students preferred tabs, while others preferred to go directly to databases, etc. Another speaker presented a study showing that reference questions are ranked as follows: (1) research topic, (b) known citation, (3) electronic resources, (5) databases, (6) ready reference, (7) holdings, (8) public service, (9) circulation, and (10) citation help. The study also pointed out that the following are the students’ pain points: (a) access to library persons, (b) information about library services are buried, (c) difficulty of navigating, and (d) functionality of the tools are not clear. The tool used for this research project is found in www.dedoose.com.
At the session on “Technological Determinism and the Future,” the presenter referred to the movie, “The Adjustment Bureau: Your World Has Been Adjusted.” He explained that technological determinism is when technology drives the development of society, its social structure, people’s behavior, and cultural values. He noted that television, Facebook, and Netflix are affecting family time; texting is increasing while phone use is decreasing. Soon we will be wearing technological gadgets, i.e. iPhones on our bodies (Google glasses). The result of all these technologies is social isolation. One statement that struck me was: “Information does not make you wise.” Two book titles were highly recommended: Bowling Alone by Robert Putnam, and Alone Together: Why We Expect More Volume 33, number 1 38 Fall 2013
from Technology and Less from Each Other by Sherry Turtle. How are the technological changes affecting the reference desk? Face to face will decline, texting will reduce librarians to robots, and IBM Watson will soon become a customer agent. With this shift in reference service, librarians are encouraged to get more involved in promoting critical thinking and teaming up with the professors.
Technology
One session that stood out in my mind was entitled “Forty Great Apps for Mobile Reference and Outreach” where the following list was presented and explained: Aapi SMS Scheduler, AccessMyLibrary (portal for Gale databases), All Recipes, Amazon, Article Search, Bloomberg, BNA Tax App, Bump, CamScanner, City Guides Catalog, Dictionary Merriam-Webster, Dropbox, EasyBib, Edmunds Car Reviews, First Aid, Free Books, Free Wi-Fi Finder, Google Maps, Google Translate, Health Hotlines, IMDbMovies & TV, Job Search, Khan Academy, Lawyers.com, Mango Library, Merck PTE HD, MyCongress, Nolo’s Plain Eng. Law, Printer Pro, SitOrSquat, Skype, SportsTap, TR Global, Business Law, Urban Dictionary, WebMD, Wikipedia, WolframAlpha, World Fact Book 2013, World Newspapers, Yp. This is simply a list to whet your appetite! Look them up and go to this site for more information: http://40apps.weebly.com and YouTube Playlist http://bit.ly/19ggOK4. Have fun as you look these up in your spare time.
The presentation entitled “Mark Frauenfelder and Maker Monday” attracted a big number of attendees that it had to be transferred to a larger room. There was not even an empty space on the floor to plop oneself! Frauenfelder, the innovative author of the book Made by Hand: My Adventures in the World of a Do-It-Yourself, grabbed the attention of his listeners with a variety of gadgets and experiments done by people who not only have the technical know-how but also (and most importantly) the persistence and determinism to create new gadgets and try out new things. Are you familiar with these terms/gadgets/sites? Adruino, 3D Printing, Internet of things, Raspberry Pi, Kickstarter, Handibot (CNC machines), Laser Cutter, 3D Robotics, Adafruit, QTechKnow, Backyard Brains, and Radiation Reader? He challenged his listeners to find out more about them.
Other Activities
Besides the presentations, there were other activities such as poster presentations, demonstrations, book talks, book signings, etc. throughout the time. At one of the booths, I fell in line to get the signatures of Dr. Valerie Neal, curator of the Smithsonian National Air and Space Museum, and Alan Bean, astronaut on the Apollo 11. I was also fortunate to receive a 24 karat gold-plated replica of a space shuttle orbiter.
I enjoyed listening to authors read their books and explain how they wrote their books. There were several cooking demonstrations by cookbook authors, but I only got to see one. I knew there were theater rooms at the specialty pavilions, but I had to skip those due to the lack of time. There were areas for creativity and innovation, but those too had to be eliminated from my list of things to see and do.
______Cynthia Mae Helms is Head of the Department of Information Services at the James White Library at Andrews University, Berrien Springs, MI ([email protected]).
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A FEW MORE THOUGHTS ABOUT ACRL 2013
I was among the hundreds of first-time attendees at the ACRL 2013 conference in Indiana. The conference was great, I enjoyed the sessions I attended, and I tried to collect as much information as I could on Information Literacy (IL), since as the Information Literacy Coordinator, trying to implement a formal IL program at ADU. It was great meeting with so many of my ASDAL colleagues from our different institutions. As we mingled with other library professionals and discussed our work environments, I realized how blessed we were to be working in Volume 33, number 1 39 Fall 2013
environments where we can boast that our students develop spiritually, intellectually, socially and physically. We thank the administrators of our institutions for making it possible for us ASDAL members to attend library conferences, assuring that we keep up to date with library trends and services and that as librarians we would continue to grow professionally.
As mentioned earlier, the conference was great and I’m sure we all learned a lot, but for me, as at all other conferences but ASDAL, something is always missing. I have concluded that what is missing is “spirituality”. This is what makes us, our institutions and our ASDAL conferences different. Spirituality is the distinguishing characteristic of our organizations, and as Christian librarians and teachers, we try to do our part in promoting the foundational role of the Bible in the integration of faith and learning. At ASDAL conferences we expect to hear presentations on academic or professional topics from an explicit, Biblical perspective. Our conferences are indeed different, and I believe that students who attend our institutions are also different because of the emphasis we place on spirituality.
In many public and non-SDA institutions, discussions of spirituality, religious matters or the purpose and meaning of life are rarely encouraged in the classroom. Same for the conferences we attend. I kept asking myself these questions: What do we librarians do to promote spirituality on our campuses? Can we share what we do at other conferences? Is anyone of us brave enough to discuss issues relating to spirituality in higher education at these conferences? ______
Jennifer Alleyne, MLIS is Serials/Instruction Librarian at Florida Hospital's University in Orlando, Florida ([email protected])
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Recipients of the D. Glenn Hilts Scholarship for 2013-2014 Marge Seifert
This year ASDAL is pleased to award the D. Glenn Hilts Scholarship to two library school students, Rebecca Brothers and Ashlee Chism. Both ladies will receive $1,500 that will apply toward their studies in librarianship.
Rebecca Brothers Volume 33, number 1 40 Fall 2013
Rebecca Brothers is originally from Lincoln City, Oregon. She graduated in June 2013 from Walla Walla University with a B.A. in English (both writing and literature concentrations) and a minor in history. She is now attending the University of Washington to obtain a Master of Library and Information Science degree. She is a member of the student chapter of the Special Libraries Association, as she is interested in medical and corporate libraries. However, her professional interests also include academic libraries, archival work, research librarianship, and database development/administration.
Ashlee Chism
Ashlee Chism is from Michigan City, Indiana, and graduated from Southern Adventist University with a degree in English in December 2012. She enjoys reading, writing, and traveling. She was a student missionary to Ebeye, Marshall Islands during the school year 2008-2009.
Ashlee is pursuing a Master of Science in Information from the University of Michigan. Currently, she is specializing in archives and records management, giving her skills to work in a library or archive once the degree is completed. Ashlee is also interested in improving the way library systems work around the world.
It was because Ashlee met David Trimm at Wisconsin Campmeeting that she learned about the D. Glenn Hilts Scholarship. Thank you, David, for being proactive!
ASDAL would like to congratulate both ladies and wish them well as they pursue their graduate studies. We look forward to having two more Adventist librarians in the near future!
______Marge Seifert, ASDAL Secretary, is Public Services Librarian at Southern Adventist University in Collegedale, Tennessee ([email protected]).
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BYTES & BITS
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La Sierra University
Special Collections and Technical Services Library staff worked together to have the La Sierra University yearbook collection digitized during 2012-13. The project was outsourced using the Lyrasis consortium as our vendor. The Volume 33, number 1 41 Fall 2013
University Alumni Association helped make this possible with a generous donation. After preparing metatadata descriptions which were emailed to Lyrasis, the books were shipped to a digitization center in the Midwest. The finished product was sent to Internet Archive for hosting and display. Once this was available, we posted an announcement on the Library website encouraging users to take a “blast from the past” break by flipping through the La Sierra Yearbooks online from the first issue of “El Serrano” (1924) to “Visions” (2012), the last yearbook published to date. The link for this resource is http://archive.org/details/lasierrauniversity. Following the success of this work, we are planning to have our school newspaper, The Criterion, digitized in a similar way during 2013-14.
As part of the Library’s program of assessment, we hosted the second annual student focus group in May 2013, entitled “Speak Up @ the Library.” We invited the student body to our event in the Library atrium, advertising as widely as possible. After helping themselves to a buffet of tasty snacks, students were encouraged to visit each of three areas set up for their feedback. A librarian was posted by a table displaying one of three questions. Each station was equipped with colored markers and large pieces of paper taped to the windows. The librarians talked to students about the questions and invited them to record responses on the “wall” with the colored markers.
The questions posed this year emerged from discussions among the librarians and staff about what we most wanted to learn from this experience. A much longer list was narrowed down to these three: 1. What can we do to bring More students to the Library? 2. What is something New you would like to see at the Library? 3. Why do You come to the Library?
We had a turnout of about 100 students over a two-hour period, and the participation was enthusiastic. This was an even larger turnout than we had last year. All responses were recorded for later review and consideration. More information is included in the Library 2012-13 Annual Report, which is posted on our Library website: http://lasierra.edu/library/info_serve/LibraryAnnualReport2012-2013.pdf .
______Kitty J. Simmons is Library Director at La Sierra University in Riverside, California ([email protected]).
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Middle East University
George Arthur Keough Library Since the spring of 2013, the George Arthur Keough Library and Middle East University in Beirut, Lebanon, has been expanding in terms of collection, staff, and technology.
This year, the Library was honored with a special visit by the GC President Elder Ted Wilson during his visit to the Middle East and North Africa Union (MENA).
“May God bless this special institution as it prepares workers for the cause of God in the Middle East and North Africa Union territory! MEU has been called by God to be a great witness in this historic territory in lifting up Christ, His life, His Sanctuary message, His righteousness, His three angels’ messages, and His soon second coming!! Stay close to the Lord, and may this center of learning be a testimony for Jesus as students are taught and sent to announce Christ’s soon return,” Elder Wilson wrote in the library’s guest book on March 23, 2013.
MEU’s Librarian, Mr. Farid Khoury, attended the 33rd Annual ASDAL Conference held at Walla Wall University in College Place, WA. This is the first time Keough Library has participated in ASDAL Conference.
Speaking about his experience during the conference, Khoury stated, “By attending this conference, I had the opportunity to reflect on what values are core to the way we practice SDA librarianship and on the ideas that others brought to encourage me.”
Volume 33, number 1 42 Fall 2013
Continuing, he highlighted the value of the formal presentations while adding, “I also had the opportunity to get to know my fellow Adventist librarians a bit better, meet them in person, discuss common challenges, and share ideas.” His discussions with the other attendants in regards to common issues and challenges allowed him to return from the conference with valuable recommendations that will aid in developing MEU’s current library services.,Khoury pointed out that the topics discussed at the conference are very relevant in the broader world of Librarianship and equally as relevant in the realm of Lebanese Librarianship.
During the conference, Khoury was also able to meet with Dr. Keith Clouten, the former Director of the James White Library at Andrews University in Berrien Springs, Michigan. In February of 2005, Dr. Clouten had visited the George Arthur Keough Library to help the University develop a 5-year plan for enhancing the Library and its services. Once again, he is working with Khoury to assist in developing the Library to better serve MEU’s students. In addition to attending the conference, Khoury attended the Adventist Library Information Cooperative (ALICE) board meeting, of which he is a member.
As part of the bouquet of various activities organized by the Heritage and Culture Center of the Keough Library, the Center held a number of activities such as honoring ceremonies to prominent figures that played a pioneering role in preserving, promoting, or defining Lebanese heritage and culture, such as Poet Laureate George Chakour and Dr. Antoine Khoury Harb. The Center also was honored by The National League for Culture, Environment, and Heritage with an honorary shield for the role it plays in preserving and promoting local and global culture and heritage.
Dr. Patrizia Hongisto, Dean of the School of Business, was able to secure a very large donation of relevant business books and books for other faculties, as well. The library collection has also been expanded with many new books for the Theology department and the Institute of Islamic and Arabic Studies (IIAS). Dr. Larry Licktenwalter, the Dean of Theology and Director IIAS, who joined MEU in March 2013, has been working to update books in those areas in preparation for expanding both schools from summer intensive program to year-round academic programs.
The MEU library has added two half-time employees to assist the librarian, reducing the need to rely on student help. With the addition of these employees, nearly all of the newly-acquired books have been catalogued and shelved. In addition, the MEU library OPAC was upgraded in 2013. The upgrade fixed several issues that confronted bilingual cataloging.
The George Arthur Keough Library staff look forward to a new 2013-2014 school year with confidence that this facility will meet the needs and exceed the expectations of both staff and students.
From left to right: Poet Laureate George Chakour, previous Minister of Education Edmond Rizk, Dr. Larry Lichtenwalter, and Farid Khoury receiving the shield of honor.
______Farid Khoury is the Library Director at Middle East University in Sabtieh, Lebanon ([email protected]).
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Oakwood University
Library Volunteer Celebrates 90th birthday Mr. Rodriguez, archives volunteer and father of archivist, Heather Rodriguez-James, celebrated his 90th birthday on October 7, 2013. We wish Pops many more happy and healthy years and thank him for his service to the library.
Quality Enhancement Plan Library instruction is an integral part of the university's Quality Enhancement Plan (QEP), a five year initiative that aims to develop critical thinking skills through writing. While all first year students are required to participate in library instruction through OU101, the intro to college class, additional opportunities are built into the QEP through English Composition, Foundations of Christian Education (ED 250) and of the introduction to college semester-long class. In addition, they are now required to participate in library instruction sessions.
Following OU101, opportunities are also provided in Freshman Composition and in the majors. So far this semester, all 18 sections of OU 101 have been oriented to the services and resources of the library. Instruction sessions included the use of Clickers to assess how much the students already knew about the library, followed by an online assignment and session evaluation. Students from Health and Physical Exercise, Psychology, Religions & Theology, Social Work and Business are some of the majors who have made up the instruction sessions. ______Paulette Johnson is Director of Library Services at Eva B. Dykes Library, Oakwood University, Huntsville, Alabama ([email protected]).
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Give Something to ASDAL! Christy Scott
Are you interested in helping out in ASDAL? Or do you know someone you think would be very good at a certain task? The Nominating Committee will be reviewing the following open positions over the next few months. We would love to match people with positions they are interested in and feel they could contribute back to the organization in.
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Now is the time to volunteer yourself or someone else, so I will look forward to hearing from you at [email protected] by no later than November 15, 2013.
We look forward to this upcoming year, and we hope that if the Nominating Committee contacts you that you will prayerfully consider running for the task at hand.
______Christy Scott, Nominating Committee Chair, is the Reference and Interlibrary Loan Librarian at Peterson Memorial Library, Walla Walla University in College Place, Washington, ([email protected]).
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ASDAL OFFICERS, 2013/2014
President: Warren Johns, LLU President-Elect: Lori Curtis, LLU Past President: Christy Scott, WWU Secretary: Marge Seifert, SAU Treasurer: Annette Melgosa, WWU ASDAL Action Editor: Katie McGrath, SAU
For membership and other information, write: ASDAL Walla Walla University Libraries 104 South College Avenue College Place, Washington 99324 ______
ASDAL Action is the official publication of the Association of Seventh-day Adventist Librarians. Its purpose is to keep members abreast of the association’s activities, collection development projects and activities related to SDA materials, and the progress of SDA libraries throughout the world. It includes book reviews, bibliographies, and articles that keep SDA librarians up-to-date with the profession.
It is published three times a year: fall, winter, and spring. Submission deadlines are October 15, January 15, and April 15.
Forward manuscripts for publication, using Word, Times New Roman, 10 pt., single-spaced font to: Katie McGrath at [email protected].
ASDAL WEBSITE: http://www.asdal.org Read current & past issues online!
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