TELFORD AND WREKIN COMBAT SPORTS AND MARTIAL ARTS
POLICY AND PROCEDURES
1 Martial Arts Advisory Group Policy Procedure final draft 151209.doc TELFORD AND WREKIN COUNCIL COMBAT SPORTS AND MARTIAL ARTS POLICY AND PROCEDURES
1. INTRODUCTION
Telford and Wrekin Council has developed the Combat Sport and Martial Arts policy and procedures to ensure that there are robust vetting/screening measures in place to enable the fair and safe practice of Combat Sports and Martial Arts in Telford and Wrekin Council owned leisure facilities, community centres and schools. Any individual or group who wishes to deliver (in a coaching or hiring capacity) a combat sport or martial art should follow the procedures detailed within this policy and procedure.
Sport England is the government agency responsible for building the foundations of sporting success, by creating a world-leading community sport system of clubs, coaches, facilities and volunteers. As an agency Sport England provides expertise and advice to a variety of organisations including local authorities and national governing bodies. Sports and National Governing Bodies recognised by Sport England have been used as a basis for developing this policy and procedure.
The Association for Physical Education have produced a set of recommendations with regard to ‘combat activities’ outlined in ‘Safe practice in physical education and sport’. Telford and Wrekin Council has followed these recommendations in the development of this policy and procedure.
In terms of assessing the safe practice/delivery of combat sports and martial arts there are a number of checks that are undertaken including:
• a current qualification for teaching and coaching the activity appropriate to the context • experience of preparing a programme and delivering the activity for the age group • a current enhanced CRB check • insurance to cover the activities that are being delivered
Telford and Wrekin Council recognises that there will be ‘sports, arts and activities’ that are not ‘recognised’ by Sport England or The Association for Physical Education. Individuals and groups wishing to deliver these types of activity should follow the procedures as outlined.
This policy and procedure has been developed in conjunction with officers from Telford and Wrekin Education, Child Protection, Human Resources and Leisure Services and external partners STW Energize (County Sports Partnership) and Sport England.
2 Martial Arts Advisory Group Policy Procedure final draft 151209.doc 2. POLICY STATEMENTS
Core Principal
Telford and Wrekin Council will allow the delivery and hire of facilities for combat sports and martial arts by individuals and groups who satisfactorily demonstrate that a participant’s safety and wellbeing is protected.
Independent Safeguarding Authority (ISA) - Registration
The Combat Sports and Martial Arts Policy will reflect the intention of anyone working with children to be ISA registered. At the present time it is expected that from October 2010, individuals who wish to work with children will have to secure ISA registration. The policy of Telford and Wrekin will reflect any changes that are needed to comply with the ISA scheme, in safeguarding children.
Sport England – Recognised Sport
This policy has followed the principal criteria (the essential purpose of the activity, sustainability, rules and organisation and uniqueness) against which the Sports Councils assess activities and whether or not the activity meets the definition of sport contained in the Council of Europe’s European Sports Charter 1993.
This defines sport as:
“Sport means all forms of physical activity which, through casual or organised participation aim at expressing or improving physical fitness and mental well-being forming social relationships or obtaining results in competition at all levels.”
Sport England - Recognised Governing Body
The sports councils will only recognise one governing body per sport (although separate UK/GB and home country bodies can be recognised). When considering the recognition of a national governing body, the sports councils will look to see if the body is suitably positioned so that it is able to exert sufficient control and influence over its sport. This position can be reflected in the body’s membership in terms of the overall participation in its sport, its affiliation to international bodies and its governance structure.
3 Martial Arts Advisory Group Policy Procedure final draft 151209.doc 3. PROCEDURES
A Telford and Wrekin Combat Sports and Martial Arts Application Form must be completed in full. See Appendix 1. In order to deliver combat sports and martial arts in any Telford and Wrekin Council leisure facility, community centre and school applicants must have:
• A recognised coaching qualification (these will be checked with the appropriate governing body of the combat sport or martial art) • Public and personal liability insurance for each instructor and student (to the minimum value of £5m) • A recognised and current first aid qualification • Attended a recognised and current child protection certificated course (this may be a Safeguarding Children Board course, Sports Governing Body course or other courses such as those offered by NSPCC or National Coaching Federations) • Original copy of coaching/grading certificate and log book • Two passport size photographs (for Telford and Wrekin Combat Sports and Martial Arts membership card) • A current enhanced CRB clearance • £5.00 application fee (made payable to Telford and Wrekin Council)
In the absence of a ‘recognised’ governing body the following information is also required in addition to the above: • Letter of confirmation from the association, organisation or group whom applicants are a member of or affiliate to. • A copy of the club’s Child protection procedures • A copy of the club’s rules • Parent Code of Conduct • An outline of the combat sport or martial art to be delivered, including o age group, o safety requirements (equipment, clothing, surface and facility) o coach/instructor to child/young person ratio o an outline of experience and knowledge of delivering the martial art to children and young people
Martial Artists wishing to deliver a martial art/sport that is not ‘recognised’ by Sport England and does not appear on Table 1 must also complete the proforma in Appendix 2, along with documents requested above.
Please note that all combat sports and martial arts delivered in council facilities, leisure centres, community centres and schools will be subject to “spot checks” to ensure:
• The teacher/coach, who has applied and has been granted membership, is in attendance and delivering the session. • The combat sport or martial art is being delivered or governed in a safe, effective and child friendly manner.
4 Martial Arts Advisory Group Policy Procedure final draft 151209.doc A session will be stopped if these are not met.
Memberships will be reviewed on an annual basis.
All the documentation along with a completed application form must be sent to:
Sport Development Neighbourhood and Leisure Services Telford & Wrekin Council PO BOX 457 Wellington Civic Offices Telford TF2 2FH
APPLICATION ASSESSMENT
All documentation will be checked in accordance with the appropriate body. Where possible the appropriate National Governing Body will be contacted to confirm qualifications achieved by the individual applicant and registration details.
With regard to Criminal Records Bureau disclosure, if there are no cautions and/or convictions or other information on the form, then CRB checks will be recorded and processed. Where there are cautions and/or convictions, Telford and Wrekin Council ‘Vetting Procedure’ will be followed.
This procedure ensures that previous offences and any other relevant known information about individuals are carefully considered and appropriate advice given to managers to address any safeguarding risks whilst not unfairly discriminating against the applicant.
APPLICATION OUTCOME
Successful If the application is successful a membership card will accompany the confirmation letter granting the delivery of that specific combat sport or martial art within Telford and Wrekin Council facilities. All original documentation will be returned at the same time.
Unsuccessful If unsuccessful individuals will be notified with a full explanation. All original documentation will be returned at the same time.
If the applicant wishes to make a complaint, comment or compliment they should contact the Customer Quality Team by: • Telephone on 01952 382006 • Email at [email protected] or
5 Martial Arts Advisory Group Policy Procedure final draft 151209.doc • Writing to Customer Quality Manager, Resources, Civic Offices, PO Box 215, Telford, TF3 4LF Table 1. LIST OF RECOGNISED COMBAT SPORTS/MARTIAL ARTS (UPDATED OCTOBER 2009)
Recognised sports National governing bodies
Aikido British Aikido Board
British Boxing Board of Control Boxing Amateur Boxing Association
Chinese martial arts Taiji (Tai Chi), Chen Taiji, Yang Taiji, Sun Taiji, Wu Taiji, Wu/Hao Taiji, Modern Wushu (Taolu), Sanshou, British Council for Chinese Martial Arts Changquan, Nanquan, Tuishou, Shuaijiao, Wing Chun, Choy Lay Fut, Hung Gar, Chin Woo
Fencing British Fencing Association
Judo British Judo Association
Ju jitsu British Ju-Jitsu Association Governing Body
No current recognised Governing Body in Kabaddi England
No current recognised Governing Body in Karate England
Kendo British Kendo Association
Taekwondo British Taekwondo Council
United Kingdom Tang Soo Do (Soo Bahk) Tang Soo Do Federation
Wrestling British Wrestling Association
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Appendix 1 TELFORD & WREKIN COMBAT SPORTS AND MARTIAL ARTS
APPLICATION FORM
Section 1
Name: …………………………………… Date of Birth: …………………………......
Address: ………………………………………………………………………………………
Email: ……………………………. ……………………... Tel:………………………………
Section 2
Have you ever changed your birth name by deed poll Yes/No
If yes, what was your original birth name?…………………………………………………
Are you known by any other names?...…………………………………………………….
Section 3
Name of Governing Body National Association you are a properly associated member of (see Table 1)
…………………………………………………… Membership No. ……………………….
Address:……………………………………………………………………………………
Nationally Accredited Qualifications
Present Grade:
……………………………………………………………………………………….
Are you a Nationally Accredited Grading Examiner? Yes/No
If yes, what grade are you able to promote to: …………………………………………..
By whom issued: ……………………………………Date of Issue: ……………………….
Please note: You may need to provide further supporting documentation.
Section 4
Club Information
What combat sport or martial art are you teaching? Please specify style if applicable.
......
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What age ranges do you teach? (Please list all including adults)
…………………………………………………………………………………………………..
Are you teaching Self-Defence? Yes/No
If yes, to what age ranges?
…………………………………………………………………………………………………..
Are you teaching the use of weaponry? Yes/No
If yes, to what age ranges?
………………………………………………………………………………………………
What facility will you use and when (please update sports development of changes):
………………………………………………………………………………………………….
Section 5
Child Protection
Does your Club have a Child Protection Policy? Yes/No
Please state organising body of Child Protection course…………………………………
Who is the named Designated Person/Welfare Officer for Child Protection in your Club? ......
Is this named person the main applicant? Yes/No
If no, please complete the details below:
Name:…………………………………………………………………………………………..
Address: ……………………………………………………………………………………….
…………………………………………………Post Code:………………………………….
Telephone number: …………………………………………………………………………..
CRB INFORMATION:
Enhanced CRB Check? Yes/No
CRB Reference Number: …………………………......
Date of Issue? ......
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Section 6
Public Liability Insurance
Each Instructor of a club must possess current Public Liability Insurance to a minimum of £5 million which must be confirmed prior to the club commencing operations.
Name of Insurer: …………………………………… Policy No: …………………………
Address of Insurer and Branch: ……………………………………………………………
Section 7
First Aid
Date of First Aid at Work Certificate: ………………………………………………………
Qualification gained via which organisation e.g. St. John, Red Cross? ......
Section 8 Signature: ………………………………………………… Date: ………………………….
Print Name: ……………………………………………………………………………………
Please ensure your application is supported with the following information:
• Original copy of coaching/grading certificate • A copy of public and personal liability insurance • A copy of recognised and current First Aid Certificate • A copy of recognised and current Child Protection Certificate • Two passport sized photos • A current enhanced CRB clearance • £5.00 application fee
If your sport does not have a recognised governing body (see table 1) please provide the following in addition to Appendix 1 and complete Appendix 2:
• Letter of confirmation from the association, organisation or group whom applicants are a member of or affiliate to. • A copy of the club’s Child protection procedures • A copy of the club’s rules • Parent Code of Conduct
9 Martial Arts Advisory Group Policy Procedure final draft 151209.doc • An outline of the combat sport or martial art to be delivered
Appendix 2 – Procedure Proforma
Qualifications Explanation from provider This activity must only take place under the direct control of a qualified person. Please provide Photocopy of certificate photocopy of appropriate certificate.
The qualified person must have experience of working with the age group he or she is being asked to coach. Please detail experience.
Regulations All other conditions of practice relating to the activity which are specified by the Martial Arts Commission must be strictly adhered to. How will you ensure compliance with these?
The instructor must have sufficient knowledge and experience to conduct the activity safely. Please detail the relevant safety procedures that will be in place to protect Children &Young People. Please include equipment, clothing, surface and facility, etc
What procedures are in place to safeguard and protect Children &Young People? Please provide Photocopy of certificate a copy of these.
What rules and regulations are in place to govern the sport and associated competition? Please Photocopy of certificate provide a copy.
A child or young person must not be expected to participate against his or her wishes. How will you ensure compliance with this?
Parents/guardians must be made aware of the risks involved before a child or young person is permitted to participate. How will you ensure compliance with this?
Parents/guardians must provide written approval before a child or young person is permitted to participate. How will you ensure compliance with this?
Signature:
Sports Provider:
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