The Corporation of the City of Temiskaming Shores Regular Meeting of Council Tuesday, December 6, 2016 6:00 P.M. City Hall Council Chambers – 325 Farr Drive Agenda 1. Call to Order 2. Roll Call 3. Review of Revisions or Deletions to Agenda 4. Approval of Agenda Draft Motion Be it resolved that City Council approves the agenda as printed/amended. 5. Disclosure of Pecuniary Interest and General Nature 6. Review and adoption of Council Minutes Draft Motion Be it resolved that City Council approves the following minutes as printed: a) Regular Meeting of Council – November 15, 2016 b) Special Meeting of Council – November 22, 2016 (Budget) Regular Meeting of Council Agenda – December 6, 2016 Page 2 7. Public Meetings pursuant to the Planning Act, Municipal Act and other Statutes 8. Question and Answer Period 9. Presentations / Delegations 10. Communications a) Reynald Rivard, Clerk-Treasurer – Township of Armstrong Re: Resolution approving Temiskaming Drag and Fly events at Earlton- Temiskaming Regional Airport Reference: Received for Information b) Anne-Marie Loranger, Project Coordinator – Building Ties Temiskaming Re: Press Release – Meeting held Wednesday, November 9, 2016 Reference: Received for Information c) Patricia Wilson, Co-Chair – Haileybury Heritage Museum Re: Thank you Letter – Inaugural Great Fire of 1922 Challenge Reference: Received for Information d) Patricia Wilson, Volunteer - Haileybury Food Bank Re: Extension Request to Lease Agreement for Haileybury Food Bank Regular Meeting of Council Agenda – December 6, 2016 Page 3 Reference: Referred to the Director of Corporate Services e) Dan Thibeault, Clerk-Treasurer CAO – Municipality of Charlton and Dack Re: Municipal Election requirement for 25 Endorsements – Support to have this requirement be an optional local decision Reference: Received for Information f) Carman Kidd, Chair – Board of Health – Timiskaming Health Unit Re: Request for Support - Exploration of Taxation of Sugar Sweetened Beverages Reference: Received for Information g) Kirsten Walli, Board Secretary – Ontario Energy Board Re: Generic Proceeding on Community Expansion (Natural Gas) Reference: Received for Information h) Alison Stanley, Information and Communications Officer – Federation of Northern Ontario Municipalities (FONOM) Re: 2016 Fall Newsletter Reference: Received for Information i) Shawn Boggs, Clerk Administrator – Township of McKellar Re: Request for Support – Petition Provincial Government to provide funding for Fire Department Infrastructure Reference: Received for Information j) Janet Hope, Assistant Deputy Minister – Ministry of Housing Regular Meeting of Council Agenda – December 6, 2016 Page 4 Re: Implementation of Transfer Payment Common Registration System Reference: Referred to the Treasurer k) John Vanthof, MPP – Timiskaming-Cochrane Re: Soils Classification Mapping Reference: Referred to the Planner l) Buildings and Industry Division – Natural Resources Canada Re: Energy efficiency in Arenas Reference: Referred to the Manager of Physical Assets m) Guy Caron, MP - Rimouski-Neigette-Témiscouata-Les basques Re: Ending unfair taxation on family business transfers Reference: Received for Information Draft Motion Be it resolved that City Council agrees to deal with Communication Items 10. a) to 10. m) according to the Agenda references. 11. Committees of Council – Community and Regional Draft Motion Be it resolved that the following minutes and/or reports be accepted for information: a) 2015 4th Quarter Haileybury Food Bank Report; b) Report from the Haileybury Food Bank from January 2016 to October 31, 2016; Regular Meeting of Council Agenda – December 6, 2016 Page 5 c) Minutes of the Timiskaming Board of Health meeting held on October 5, 2016; d) Third Quarter Report (January – September 2016) – Timiskaming Board of Health; e) Minutes of the Temiskaming Shores Public Library Board meeting held on October 19, 2016; f) Minutes of the Temiskaming Municipal Association meeting held on October 6, 2016; g) Minutes of the Age Friendly Community Committee meeting held on October 17, 2016; h) Motion No. 2016-35 from the Temiskaming Shores Public Library supporting recommendation LIB-2016-014; and i) Motion No. 2016-36 from the Temiskaming Shores Public Library supporting recommendation LIB-2016-015 “New location/facility for the New Liskeard Branch Library”. 12. Committees of Council – Internal Departments Draft Motion Be it resolved that the following minutes be accepted for information: a) Minutes of the Corporate Services Committee meeting held on November 17, 2016; and b) Minutes of the Recreation Services Committee meeting held on October 17, 2016. 13. Reports by Members of Council 14. Notice of Motions Regular Meeting of Council Agenda – December 6, 2016 Page 6 15. New Business a) January to November 2016 Year-to-Date – Capital Project Report Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby acknowledges receipt of the January to November 2016 Year-to-Date Capital Report for information purposes. b) Memo No. 029-2016-CS – Annual Borrowing By-law Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby acknowledges receipt of Memo No. 029-2016-CS; and That Council directs staff to prepare the necessary by-law to authorize borrowing for the 2017 fiscal year for consideration at the December 6, 2016 Regular Council meeting. c) Approval to transfer surplus funds to Doctor Recruitment Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby directs staff to transfer any surplus budget in 2016 for Doctor Recruitment to the Doctor Recruitment Reserve. d) Approval to transfer surplus/deficit funds to/from the Municipal Transit Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby directs staff to transfer any surplus/deficit budget in 2016 for Transit to/from the Municipal Transit Reserve. Regular Meeting of Council Agenda – December 6, 2016 Page 7 e) Approval to transfer surplus/deficit funds to/from the Cemetery Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby directs staff to transfer any surplus/deficit budget in 2016 for Cemetery to/from the Cemetery Reserve. f) Approval to transfer surplus/deficit funds to/from the Working Fund Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby agrees that any surplus or deficit from the 2016 Municipal Budget General Operations be transferred to or transferred from the Working Fund Reserve account. Further be it resolved that Council for The Corporation of the City of Temiskaming Shores hereby agrees that any surplus or deficit from the 2016 Municipal Budget Environmental Operations be transferred to or transferred from the Environmental Water Working Fund Reserve and/or Environmental Sewer Working Fund Reserve account. g) Approval to transfer surplus funds to the Library Building Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby directs staff to transfer any capital surplus budget in 2016 relating to the New Liskeard Branch Library Improvements to a Library Building Reserve to be utilized in the 2017 Capital Budget envelope. h) Approval to transfer surplus funds to the Waterfront Development Reserve Draft Motion Be it resolved that the Council of the City of Temiskaming Shores hereby directs staff to transfer any capital surplus budget in 2016 relating to the Waterfront Development project to a Waterfront Development Reserve to be utilized in the 2017 Capital Budget envelope. Regular Meeting of Council Agenda – December 6, 2016 Page 8 i) 2017 Municipal Operating Budget Draft Motion Whereas Council adopted Resolution No. 2016-594 at its November 22, 2016 Special meeting directing staff to prepare the necessary resolution to adopt the 2017 Municipal Budget estimates for consideration at the December 6, 2016 Regular Council meeting utilizing a 2% increase to the Municipal Tax Levy and a 4% increase to the Water/Wastewater Rates. Now therefore be it resolved that Council hereby adopts, in principal, the 2017 General Operating Budget estimates as follows: Department Net Budget Estimates General Government $ 346,645 Policing 2,225,645 Health & Social Services 2,789,358 Fire & Emergency Management 578,346 Economic Development 307,670 Corporate Services (14,361,787) Community Growth & Planning 320,329 Recreation 1,455,280 Public Works 5,000,536 Transit 238,750 Libraries 370,023 Net Transfer to General Capital (729,205) And further that Council adopts, in principal, the 2017 Environmental Operating Budget estimates as follows: Department Net Budget Estimates Environmental Services (231,022) Net Transfer to Environmental Capital (231,022) j) 2017 Municipal Capital Budget Draft Motion Whereas Council adopted Resolution No. 2016-594 at its November 22, 2016 Special meeting directing staff to prepare the necessary resolution to adopt the 2017 Municipal Budget estimates for consideration at the Regular Meeting of Council Agenda – December 6, 2016 Page 9 December 6, 2016 Regular Council meeting utilizing a 2% increase to the Municipal Tax Levy and a 4% increase to the Water/Wastewater Rates. Now therefore be it resolved that Council hereby adopts, in principal, the 2017 General Capital Budget estimates as follows: Department Budget Estimates Corporate Services $ 71,420 Public Works 1,062,075 Recreation & Social Services 550,475 Waterfront Development Project 365,500 Property Maintenance