2021 Summer Camp Information/Confirmation Booklet

WELCOME TO SLEEP-AWAY CAMP 2021 Parent Information Book

Thank You for Registering Your Camper

gscnc·org¡camp Revised 6/10/21 Get Connected, Get Ready, Get Excited! You’re heading to camp!

Save the Date! Webinar: Sleep Away Camp Orientation– Part 1 (Parents) March 29, 2021 7PM – 8PM Register here: https://zoom.us/webinar/register/WN_Ag0-7zjUSguzGQqhW52smw

Get Connected! Join our closed parent Facebook pages for updates and to view limited photos of camp this summer. To join, click on the link below for the camp your camper is attending and answer the security questions (learn more on page 11). Camp May Flather: https://www.facebook.com/groups/mayflathergscnc/ Camp Potomac Woods: https://www.facebook.com/groups/potomacwoods/

gscnc·org¡camp 2 Welcome‹to‹Sleep-Away Camp 2021! Dear Parents & Guardians,

Thank you for registering your girl for a great camp experience with Girl Scouts of Nation’s Capital. A summer adventure like no other is just around the corner for your camper. Nowhere else can a girl experience as much fun, challenge, and excitement as they can at Girl Scout Camp! We are so happy your camper will be attending camp with us this summer! We know that sending a camper to camp in normal times can be both an exciting and stressful experience for parents, filled with forms, dates, and packing lists. During this time of COVID-19, we ask for your patience as we adapt our camp traditions to make sure our camp community stays safe and healthy. We are staying on top of the latest updates and will be posting updates regularly. We are committed to making the lead up to camp easier for you and dedicated to making your camper’s experience a memorable one. We have put together this booklet to help prepare your family for camp and make your camper’s experience safe, fun, and fulfilling. We expect that you read and share the information in this booklet with your camper before camp. Please read through it carefully, as it contains answers to many of your questions, and maybe even some you didn’t think to ask! If you have any questions when you are through, please do not hesitate to reach out to us using the contact information below.

See you at camp!

General Camp Questions Campers with Special Needs Potomac Woods, Camp [email protected] Denise Viau Director 202.534.3793/800.523.7898 Camping Services Manager Kelsey “Katniss” Hancock [email protected] [email protected] For Questions regarding: 202.274.3308/ 800.523.7898 202.274.3329/ 800.523.7898 • Online Registration ext.208 ext.229 • Changing Program/Session Camp Office: 703.777.1354 • Adding or changing Bus/Car May Flather, Camp Director (after June 1) Transportation Emily “Sparrow” Reece • Camp Forms [email protected] 202.274.3305/ 800.523.7898 ext. • Buddy requests 205 • Camp Payment or Refunds Camp Office: 540.350.2112 • Financial Assistance (after June 1) Contact our Customer Care at [email protected] or 800.523.7898

Si necesita ayuda en Español Beatriz Portillo [email protected] 202.274.3335/ 800.523.7898 ext. 235

gscnc·org¡camp 3 2020 Sleep-Away Camp Parent Information/Confirmation Book

You’ve Registered for camp…. Now what? ...... 5 Specialized Health Form ...... 19 * Step 1: View your Confirmation and Balance Bringing Medication to Camp Form ...... 19 Due ...... 5 Other Camp Forms: ...... 19 * Step 2: Review this book (with your camper) . 5 Camper Pick-Up Authorization: ...... 19 * Step 3: Camp Forms ...... 5 Meet My Camper Survey: ...... 19 Next Steps ...... 6 Supplemental Girl Scout Insurance – F.Y.I...... 20 Camp Information Webinars & Open Houses .... 6 Packing Medications to send to camp:...... 20 Payment Information and Financial Assistance 6 Medicine Provided at Camp ...... 21 Final Payment ...... 6 Health Care at Camp ...... 22 Financial Assistance ...... 6 Health Check-in ...... 22 Refunds and Cancellations ...... 6 Health Screening ...... 22 Camp and COVID-19 ...... 8 Swim Test ...... 22 Camp Communications ...... 9 Head Lice ...... 23 Camp Phone Calls ...... 9 Mosquito, Insect and Tick Safety ...... 23 Parents/Guardians will be contacted if ...... 9 Car Information: Drop Off & Pick Up at Camp ... 24 Bunk Notes (One Way Emails to Campers)...... 10 Car Drop-off (Sunday) & Car Pick-up (Friday)...... 24 Sending Mail to Camp ...... 11 Half-Week Sessions ...... 24 Mail to campers should be addressed as Camp Addresses and Directions ...... 25 follows: ...... 11 Potomac Woods ...... 25 Parent Closed Facebook Groups ...... 12 May Flather ...... 25 Birthdays at Camp ...... 12 Bus Information: ...... 26 Preparing for Camp ...... 13 Drop-off on Sundays...... 26 Parent Prep Tips ...... 13 VA and MD Stops (Sunday) ...... 26 Camper Prep Tips ...... 13 Pick-up on Fridays ...... 27 “Be‹Prepared” - Preventing Home-Missing ...... 14 VA & MD Stops (Friday) ...... 27 Typical Day at Camp ...... 15 Late Arrivals and Early Departures: ...... 28 Emergency Procedures ...... 15 Packing for Camp: ...... 28 Severe Heat and Thunderstorms ...... 15 What NOT to Pack: ...... 28 Camp Facilities ...... 16 General Packing Tips: ...... 29 Weekend Accommodations ...... 16 Lost and Found: ...... 29 Who are the Camp Staff?...... 16 Packing List ...... 30 Food at camp – YUM!...... 17 Specialty Packing List ...... 31 Camper Behavior ...... 18 Frequently Asked Questions ...... 32 Health and Wellness ...... 18 Camper Code of Conduct ...... 36 Health Forms...... 18 Camp Care Kit from Shop ...... 38 Health Form ...... 18

gscnc·org¡camp 4 You’ve Registered for camp…. Now what?

Camp is designed to be a fun place for campers, but sometimes getting ready for camp can be stressful- for parents and campers. Now that your camper is registered to attend an exciting program of Sleep-Away Camp, you may be asking yourself…What’s next?

We’re here to help! We have created the checklist below to help you and your camper be successful as you get ready for your summer adventure. * Step 1: Check your Online Confirmation and Balance Due * Step 2: Review this book (with your Receipt of this packet confirms your camper) camper’s processed registration at Girl Scout This booklet will help to answer lots of your Nation’s Capital Sleep-Away Camp. It is still questions and prepare you and your camper important to log into your online account and for a great experience. If you are new to confirm your program specific registration(s) camp, review it with your camper and talk and balance due information. about what camp will be like. Even if you • Camper balances are due by April 12, have been to one of our camps before, please 2021 or (if after that date) at the time of read through this book thoroughly as some registration. things at camp will be different this summer. • Your camper’s registration will be If any of your questions are not answered cancelled if final payment is not here, please do not hesitate to contact us at completed by April 12, 2020 unless you [email protected]. have reached out to us about a payment plan. * Step 3: Camp Forms - We will collect the majority of camper’s forms ONLINE How to access your camper’s online through Campdoc.com! order(s)/receipt: • Log in to your account on our Event By the end of March, you will receive an Registration Site: (eBiz) email from Campdoc.com with directions on https://gsusa.ebiz.uapps.net/vp/Home.a how to complete your camper’s forms online. spx?pid=25 If you register after February, you will receive Under My Family, click on Family Order • the email the week following your camp History OR your camper’s name in your registration. family roster. • Your camper’s order(s) will be listed *Please add @Campdoc.com to your under Family Events. approved sender, contacts or address book • When you are ready to pay your balance, to ensure you receive this important invite. click the Pay Now link next to the amount that is owed and select the checkbox next to the balance. Then follow the screen prompts.

Please Note: Final Payment will include the bus fee if you selected to have your camper travel by bus. Questions, please email [email protected] gscnc·org¡camp Next Steps Camp Information Webinars Webinar: Sleep Away Camp Orientation– Part 1 (Parents) March 29, 2021 7PM – 8PM Register here: https://zoom.us/webinar/register/WN_Ag0-7zjUSguzGQqhW52smw

Open Houses These will allow all family members to discover all the fun and exciting things we have in store for our camps, as well as an opportunity to meet the camp staff. The virtual tours will give you a chance to “check out” camp before your sleep-away adventure begins! Join us for a chance to see it all – the dining hall, sleeping units, activity areas, and more as you virtually explore the camp and meet the staff. • Virtual Open Houses have been posted to the affiliated camp FB groups for families.

Payment Information and Financial Assistance Final Payment The balance of the camp fee, less the deposit, must be paid online by credit card on or before April 12, 2021. If you selected to have your camper travel by bus during registration, your final payment will include the bus fee. To pay your final Payment: • Log in to your account on our Event Registration Site: https://gsusa.ebiz.uapps.net/vp/Home.aspx?pid=25 • Under My Family, click on Family Order History OR your camper’s name in your family roster. • Your camper’s order(s) will be listed under Family Events. • Click the Pay Now link next to the amount that is owed. • Select the checkbox next to the line that has a balance. • Enter Credit Card information and click Process Payment. • Order Summary page will be displayed when payment is made.

Financial Assistance Apply for Financial Assistance using the link below if you have not already done so. About two weeks after you apply, you will receive notification via email of the amount granted. For questions regarding Financial Assistance, please contact [email protected] Financial Assistance Application https://www.surveymonkey.com/r/2021SleepAwayFA.

Refunds and Cancellations The $50 deposit is non-refundable. The remainder of the camp fee (less the deposit) will be refunded if: gscnc·org¡camp • The camper withdraws registration and GSCNC receives a written request at least five weeks prior to the start of the session. • The camper leaves camp due to illness or injury and [email protected] receives written request within two weeks of her return home. Refund will be pro-rated. • If a program is cancelled and no alternate program is offered you will receive a full refund. No other refunds will be given. If a camper leaves camp early due to home missing, parent request, or camper behavior, there will be no refund.

If Council cancels in-person programming for summer 2021 due to Covid-19, registrants will receive a full refund. Registrants will also be offered the opportunity to enroll in virtual camp programming with supplies.

2021 Click here to Download the 2021 Care Bag form

gscnc·org¡camp 7 Camp and COVID-19 In order to keep our campers and staff safe, Girl Scouts Nation’s Capital camps are staying on top of the latest information and introducing new procedures at our camps. Camp staff will be utilizing non pharmaceutical interventions (NPIs), such as handwashing, health screening, masks, and social distancing, to mitigate COVID-19 cases. Updates will be posted to www.gscnc.org/sleepawaycamp at the bottom of the page under COVID-19.

Before Arriving at Camp Parents will complete a health screening form for their camper prior to the start of their camper’s session. Stay tuned for more information on how this form will be completed. All campers will need to meet the following health requirements to come to camp: 1. Negative molecular PCR COVID test results within 7 days, or camper vaccination card, may be uploaded to CampDoc five days prior to camper check-in. 2. Symptom free of fever, cough, shortness of breath or difficulty breathing, chills, muscle pain, headache, sore throat, new loss of taste or smell, nausea, diarrhea, and vomiting. 3. No fever over 100 degrees within the last 48 hours without the use of fever reducing medications. 4. Decreased risk of exposure within last 14 days a. Have no known exposure to COVID-19 or been in close contact with anyone that has tested positive. b. Have not travelled outside of the District of Columbia, Maryland, Virginia, or West Virginia. *This is an error, there are no longer travel restrictions. Camp staff will also undergo regular health screenings.

During Camp Upon arriving at camp or the bus stop, campers will have a health screening. They’ll do a shorter health screening each day at camp with their counselors. Campers will wear masks, wash hands regularly, and social distance. Large group activities such as opening campfire or camp-wide games will be modified to allow groups to social distance. Campers and staff will practice social distancing during meals and groups may eat outside as the weather allows. High touch areas will be frequently cleaned.

Any campers showing symptoms or who learn of COVID-19 exposure after their session starts will be quarantined until they can be picked up from camp. Staff showing symptoms or who have been exposed will also be quarantined.

gscnc·org¡camp 8 Camp Communications

Camp Phone Calls Camp phones are turned on from early June to mid-August. Camp Directors and Camp Administrative Staff are happy to talk with parents. While we are at camp 24 hours a day during the camp session, we are not always near the phone. If you try to ring us and get the answering machine, please speak slowly and leave us your name, your camper’s name, your phone number, and the best time to reach you. We make every effort to return phone calls as soon as we can; however, we are actively involved in daily camp life and our time in the office is short. If you need to contact camp for any reason, please do so using the information provided below.

Camp May Flather Camp Potomac Woods (540) 350-2112 (703) 777-1354 [email protected] [email protected]

Camp is a very busy place. There is one telephone line to serve the office and for emergencies; therefore, campers are NOT allowed to make or receive calls from parents. Please be assured that camp will contact you if there is ever any concern about your camper’s health or well-being. Parents/Guardians will be contacted in the following situations: • If your camper spends the night in the infirmary, is ill/running a fever for an extended period, or needs to see a doctor/visit the Emergency Room. • If your camper’s behavior is a threat to themselves or others in the camp community. • If a camper or staff member tested positive for a communicable disease at camp such as COVID-19 or Measles.

Parents/Guardians may be contacted: • If the Health Supervisor has a question in regards to information supplied on your camper’s Health History form (medications, chronic health conditions, etc.) • If a camp staff person needs your assistance/support in regards to your camper’s well-being.

DO NOT SEND CELL PHONES - there is a no cell phone policy at camp. Cell phones deter from your camper’s connection with nature and the camp experience and increase home missing. All cell phones brought to camp will be collected and kept in the director’s office until the camper returns home. Other devices that connect to the internet, such as smartwatches, are also prohibited.

gscnc·org¡camp 9 Bunk Notes (One Way Emails to Campers) Our partnership with Bunk1.com allows parents to send one-way emails to their campers for a small fee. Some parents choose to use this with traditional mail. We do not participate in the photo or return- email services at this time due to limited internet connections at camps. When you submit a bunk note, it is sent to camp within 24 hrs. Please do not send Bunk Notes on Friday as they will not be received until after your camper has left camp. • Go to www.Bunk1.com ⇒ RETURNING PARENTS will login using their email address and password. ⇒ NEW PARENTS will click “New here? Get Started” button and complete the form. The Invitation Code for each camp is: Potomac Woods: POTW21B1 May Flather: CMF21B1 • You will be prompted to select a bundle for access to your Parent Portal. Bundles include credits for you to send Bunk Notes and enhance your notes with borders, photos, sports scores, and puzzles.

Sending Bunk Notes: To send an email, you will need to purchase (by credit card) Bunk Note credits, then follow the instructions. If you have campers attending different camps, you must create an account and purchase Bunk Note credits for each camp. Send Bunk Notes day or night! Your camp receives a PDF at 10AM EST each day containing all of the Bunk Notes received in the last 24 hours. The camp then prints each Bunk Note and delivers them to your camper with the regular mail. You can purchase more credits anytime in the Bunk Notes Menu.

Why do I have to pay to send Bunk Notes? Each morning, the system sorts the emails for us to print out and distribute, allowing us to easily manage emails. Your payment helps cover the cost of the system, paper, ink, and labor, and frees us to be with the campers! Can other relatives use these services? Yes! In your Quick Links you’ll select Invite Family Members, enter their details and they will be sent an email. PLEASE NOTE this will prompt them to set up their own account. It does not provide them access to your account OR your Bunk Note Credits. Once you set up your account, you can invite others to access these services. Bunk Notes Express If you purchase Bunk Notes Express you will receive a unique email address to send your Bunk Notes directly from an email account. All family members can send notes to the address and have them delivered to your camper as Bunk Notes. A credit is deducted from your account for each note and you must have credits on your account to use this feature. What if I have questions or problems? The Bunk1 team is available to support you 7 days a week during the camp season. They guarantee a response within 24 hours and it’s usually much quicker than that. Please call Bunk1 at 212-974-9112 or email [email protected] GSCNC does not issue refunds for any unused Bunk Note credits.

gscnc·org¡camp 10 Sending Mail to Camp Campers love to receive mail at camp! Receiving mail at camp is one of our campers’ favorite activities, and the girls look forward to it each day! Just like at home, mail is delivered to campers once daily– usually after lunch. To ensure that mail arrives while your camper is at camp, we recommend sending it prior to your camper’s session or bringing it to check in. Each camp has a special drop off location where you will be able to leave mail. Mark each piece of mail with the day you would like it delivered to your camper (Tuesday, Wednesday, etc.). Remember to keep letters to your camper positive and cheerful. Ask questions about what your camper is doing at camp, new friends she has made, and her counselors. Positive letters will help to reduce home missing. Please DO NOT include bad news about loved ones or missed family fun and activities while the camper is at camp. Make it easier for your camper to send letters home to you by sending them with pre-addressed, stamped envelopes (current postage is $0.55). This does not guarantee that your camper will actually write, though, as they often get caught up in the fun of camp! Mail to camp is slow... All mail to campers should be mailed prior to the first day of the camper’s session. It is not unusual for mail to take 3 or more days to arrive to camp.

Do not send ANY food or candy. Due to concerns for wildlife and camper allergies, any food sent to your camper will be collected by camp staff and returned to parents at check-out.

Mail to campers should be addressed as follows:

Camp May Flather Camp Potomac Woods Camper’s Name Camper’s Name Program and Session# Program and Session# 23 Camp May Flather Lane 13932 Potomac Woods Lane Mt. Solon, VA 22843 Leesburg, VA 20176

Example: Camp Potomac Woods The Princess Pat Artistas Session #4 13932 Potomac Woods Lane Leesburg, VA 20176

gscnc·org¡camp Parent Facebook Groups - Parent Pages/ Closed Facebook Groups We know that you are eager to hear about your camper’s experience, and that is why we’ve created a Closed Facebook Group for each of our sleep-away camps.

What should you expect to see? These groups are one of the ways we can share reminders and notes about camp activities, or alert you to any changes in a camp’s typical daily schedule such as cases of extreme weather, storms, or heat. (You will always be contacted in case of emergency, using your emergency contact information.)

A few photos from each week at camp will be posted. If you would like to see more photos from your camper’s stay, we encourage you to send an inexpensive/disposable camera with your camper.

How can you join? Click on the link for the camp that your camper is attending and answer the security questions.

Camp May Flather: https://www.facebook.com/groups/mayflathergscnc/ Camp Potomac Woods: https://www.facebook.com/groups/potomacwoods/

What does it mean to be a “Closed Facebook Group”? What can people see? o Anyone on Facebook can “search” for the group and see its name. Only members can see posts or photos. Who can see what members (approved guardians of campers) post in the group? o Only current members in the group can see posts made to the group page. The posts may appear in a group member’s news feed but will not appear on a friend’s or a non- member's news feed. Who can see photos, and can they be shared? o Only approved members in the group can see photos posted. Photos may appear on a member’s news feed but will not appear on a friend’s or a non-member's news feed. You cannot share photos outside of the group.

Only council staff may post photos in Closed Group. Photos posted by members will be removed. Only campers with photo releases will be posted in our Closed Group. Photo releases can be found in Campdoc.com.

We look forward to providing you with a glimpse of camp life and will welcome your feedback after your camper’s stay.

Birthdays at Camp Each camp has a special way they celebrate birthdays. If your camper will be celebrating a birthday while at camp, please note this on the Meet My Camper Survey or send the camp director an email (see page 3 for emails). Please feel free to contact the camp to learn more about their birthday celebrations. Please do not include cakes, cookies, candy, or any other food items in the birthday packages – we cannot serve the items due to food allergies.

gscnc·org¡camp 12 Preparing for Camp

Parent Prep Tips Camp is always a fun place for campers! Use these tips to help make sure it is also a fun experience for you too.  We strongly recommend that new parents/guardians attend Camp Information Webinars (see page 6).  Talk about camp with your camper & use these pages to learn more about daily camp life. Tell your camper how much fun she will have at camp. Encourage her to always go to her counselors if she has a problem or concern (see next page for more tips).  If your camper has never spent the night away from you before, try it out before camp so that you both know what to expect.  Have fun getting ready for camp and try getting ready for bed only using a flashlight!  Encourage your camper to wash, comb, and care for her own hair. Help her find a hairstyle that requires minimal care and pack supplies for her to use. Check your camper for head lice and nits (see page 23).  Label all of the things that your camper is bringing to camp with her first and last name.  Help your camper pack for camp (don’t do it for her!) Encourage her to pack her own bags and help chose the right items. If she packs her own bags, it’s more likely she’ll know where everything is and be able to describe it if it gets misplaced.  Write a few letters that you can drop in the camp mail bag and share the camp address with friends and relatives so that they can write her letters too (see page 10).  Check the times for drop-off at the bus or at camp (see pages 24-26).  Bring any medication for your camper to camp or the bus stop in the original container and in a Ziploc bag labeled with the camper’s name, program, and session. Please do not pack any medications in your camper’s luggage.  Attend an Open House to see camp and meet the staff! (see page 6).

Camper Prep Tips Going to camp for your first time is a very exciting experience. Sleep-Away Camp allows your camper to gain independence while being away from her family. Camp will offer her opportunities to grow and develop in a safe environment. Here are some ideas for helping your camper to prepare for her first experience.  Go outside at night in a natural setting to identify common sounds such as owls, crickets, frogs, twigs breaking, and leaves rustling.  Explain to her the importance of drinking water while at camp. We encourage campers to drink water throughout the day and carry a water bottle with them at all times.  Show your camper how to properly apply sunscreen and bug repellent. At camp, staff will help guide your camper in putting on sunscreen and bug repellent.  Talk to your camper about trying new foods. While our menu is kid-friendly, our meals may be different than at home. We have plenty of options to try new things at the table.  If your camper has never taken a shower, have her practice at home alone. Go over the supplies she will have with her, so she feels comfortable knowing exactly what is in her bag. gscnc·org¡camp  Help your camper learn about daddy longlegs spiders. They are quite common at camp and completely harmless. If she can identify a daddy longlegs, she will be able to help move them away calmly.  Help your camper learn to take care of herself and her belongings on her own so that she will be more comfortable and less likely to misplace things. For instance, have your camper practice making her bed, separate dirty and clean clothing, and keep track of socks and shoes.  Write her first and last name on her belongings so she can keep track of them.

Prep together and “Be Prepared” - Preventing Home-Missing Camp staff will do everything possible to make your camper’s stay at camp enjoyable. If your camper misses home, camp staff will comfort her and help her join in activities. If they are unable to do so, you will be contacted. We do not allow campers to call their parents as it usually increases home missing and results in the camper going home and missing camp. If you have any concerns, you may always contact the Camp Director.

Here are some tips to help reduce home-missing!  Watch the Camp Information Webinars with your camper.  Participate in a Virtual Open House held in June (see page 6).  Be honest when you are completing the Meet My Camper survey to help the staff be better prepared to care for your camper.  Go over the important information about camp with your camper—some suggestions are below. o Counselors sleep in a separate shelter but are available any time they are needed. o There is limited electricity at camp, and they will need to use their flashlight to get around at night. o Potomac Woods and May Flather have a different type of toilet that does not flush— latrines, but at camp we call them biffies. o Most meals are served family style and there is always an alternate choice; just ask the counselor at the table.  Tell your camper how they will be getting home from camp—will you be picking them up or will they ride the bus?  Let your camper know that if they need anything during their stay at camp that they just need to let a counselor know.  Reassure your camper that they will have a good time at camp. Talk about the fun activities she’ll be able to do like swimming, arts and crafts, hiking, and cooking over a campfire. For more specific information, look at the program description of the program she is attending.  Let your camper know that missing home is normal! Make a plan for what she will do if she is sad, such as write a letter, draw a picture, or jump into activities.

gscnc·org¡camp 14 Typical Day at Camp

7:00 AM: Rise & Shine! 12:30 PM: Lunch 6:00 PM: Dinner 7:45 AM: This summer some meals may be Groups will have the opportunity Flag Ceremony outside. Groups may also opt for a to have at least one dinner in their Groups take turns pack out lunch. unit over the campfire. Girls work conducting the flag ceremony. 1:30 PM: Rest Time together to choose the menu and cook the food. 8:00 AM: Breakfast Campers have a chance to write home or do a quiet activity. 7:15 PM: Activities! 9:30 AM: Kapers Twilight hikes, star “Kapers” are chores at camp. Girls 2:30 PM: Activities! Depending on the gazing, campfires, help by cleaning the all-camp activities, and more! latrines, sweeping the shelter, program, this collecting firewood, etc. can include many different things. 8:00-9:00 PM: Bedtime Campers also help Bedtimes differ 10:00 AM: Activities! decide what activities they want to depending on the age of the You may go swimming, hiking, do do. campers. arts & crafts, or play games. 5:45 PM: 10 PM: Lights Out! Flag Ceremony

Emergency Procedures Severe Heat At times during the summer, the camps may be affected by extreme heat. During those times, the schedule may be altered with other activities so that girls are not in the direct sunlight during the hottest part of the day. The activities could include more pool time, water games, indoor programs, or shaded games. Staff will also encourage more sunscreen and increase water breaks.

Thunderstorms Occasional storms may roll through the area during the summer. Each camp has a designated area where they gather for severe storms. If thunder or lightning is observed, certain program activities are postponed until the threat has passed. These activities include swimming, canoeing, kayaking, target sports, and climbing activities. Each camp practices emergency drills with their campers each week so they know what to do in an emergency. In the event of a weather-related or national emergency, the most up to date information will be conveyed through Facebook and the following website: www.gscnc.org/camp.

gscnc·org¡camp 15

Camp Facilities Living Units Each unit includes a unit house or shelter, fire circle, washstand, and platform tents or screened glen shelters. All shelters house 4 campers, contain cots with mattresses and mosquito netting, and small nightstands. Glen shelters are located at all four camps. A glen shelter is a wooden structure with four screened sides, a wooden roof, and floor. In the event of inclement weather, heavy canvas curtains cover the windows to shield the inside. Platform tents are found at Camp May Flather. They have wooden floors with a large canvas tent secured over a wooden frame. There is an extra tarp, which acts as a rain fly, over the top of the tent. Counselors stay in a SEPARATE shelter within the unit that is marked with a light at night.

Electricity - Units DO NOT have electricity. Campers bring and use their personal flashlight or lantern. At night, the latrine and staff shelter are marked by lanterns or spotlights.

Other Facilities - Each camp includes a dining hall and kitchen, camp office, health center, arts and crafts building, pool, and central shower house. To see pictures of the camp properties, visit these links: https://bit.ly/CPWPhotos, https://bit.ly/CMFPhotos.

Campers will need to pack enough Weekend Accommodations clothes for their entire stay at camp, as our laundry facilities are There are no weekend accommodations available for campers not large enough to accommodate unless they are registered for a two-week program at May Flather. campers’ laundry. (Wet bedding will There are no exceptions, as there is no adult supervision available. be discreetly washed and returned All CIT program participants and Junior Counselors must leave to the camper’s bed.) camp on their weekend breaks; bus transportation is available. Who are the Camp Staff? Camp staff are enthusiastic, talented, and caring individuals, 18 years of age or older. We recruit both regionally and from around the world, and carefully select staff based on maturity, program skills, experience, and their ability to serve as role models. We believe that a diverse staff offers girls of all ages the opportunity to meet people from near and far to learn more about people who are different from them. Camp staff are excited about having lots of fun at camp and enjoy helping girls gain a better understanding of themselves and their leadership potential. We expect our staff to maintain high moral standards and act reasonably in all areas of their lives during their time of employment. All staff members go through an extensive screening, which includes an interview, references, and background checks. Chosen for their maturity, program skills, and experience with children, they are required to attend an intensive pre-camp training session including safety, activity planning, camper care, teambuilding, and much more. Staff members who supervise high- adventure activities such as the pool, water sports, challenge course, archery, caving, and other areas receive additional training and certifications.

gscnc·org¡camp 16 All staff live on-site during the summer season, including the Health Manager, who is in residence at the health center. Any male staff members in camp are given separate sleeping quarters in a part of the camp that is away from camper sleeping areas. Camp staff enjoy hearing from parents and campers about how much they enjoyed their time at camp. However, policy prohibits camp staff from receiving gratuities (gifts, money, etc.) Your camper having a great time at camp is “thank you” enough! If your camper would like to thank them for their time at camp, they can write them a thank you letter. Everyone LOVES letters at camp!

Staff Camp Names – “Nicknames” Ever wonder why the counselors at camp have such fun names? You may have noticed on page 3 that our Camp Directors all have funny names. It’s a Girl Scout camp tradition that staff choose a “camp name” for the summer. Even the founder of Girl Scouts, Juliette Gordon Low, had a camp name: “Daisy.” A camp name is a nickname used at Girl Scout camp for several reasons. The relationship between counselors and campers is a special one. Calling the counselors ‘Mrs.’ is too formal for the camp setting, and counselors are advisors/teachers/helpers/guardians, and so calling counselors by their first names is too familiar. Camp Names has proven to be a great way to handle the ‘what to call them’ question and has now become a time-honored tradition. It also helps when we have two “Karens” or five “Amandas” on staff... Counselors choose names that remind them of things they like or places they’re from, or sometimes just use a nickname from their own childhood. At camp, you may meet a Snickers, a Sunshine, a Boston, or a Pumpkin Pie. Campers do not get to use camp names until they have completed their first leadership programs. Please don’t be surprised when camp staff introduce themselves as “Skittles” or “River.” When you call the camp the office, staff will always answer with their real name. On the last day of camp, camp staff may reveal their first names to their campers.

Food at camp – YUM! Our menus are planned with hungry, growing girls in mind and provide kid-friendly food based on federal “My Plate” guidelines. Meals include favorites like pancakes or French toast, hamburgers, chicken nuggets, pasta or rice, and tacos, as well as vegetables and fruits, and dessert. If your camper doesn’t like the main meal being offered, healthy alternatives are also available. At breakfast, each camp offers cold prepackaged/individual options of cereal, yogurt, and fruit in addition to the main meal provided. At lunch and dinner, prepackaged salads and prepackaged PBJ sandwiches (using a nut free peanut butter alternative) will be available. A vegetarian option is available at all meals. To give girls experience cooking over a campfire in the out-of-doors, each camp provides girls the opportunity to cook out one or two times a week. Girls with special dietary needs— for personal, religious, or medical reasons— must note this information in Campdoc.com on their health form. We will make every effort to meet special dietary needs. We encourage you to contact camp at least two weeks ahead of your camper’s session to discuss your camper’s dietary needs. If you have any questions about menus or food allergies please contact [email protected].

gscnc·org¡camp 17 Camper Behavior The camp staff will do everything possible to help girls adjust to camp life. However, Girl Scouts Nation’s Capital reserves the right to send home from camp any girl who is disruptive, presents a safety concern, medical risk, or engages in behavior that is detrimental to herself, others or the camp program. Bullying is one type of unsuitable behavior that is not tolerated at Girl Scout camp. Girl Scouting builds girls of courage, confidence, and character, who make the world a better place. Bullying behaviors are those that are meant to provide repeated direct harm either emotionally or physically to a single or small group of campers. Camp staff are trained to recognize and halt bullying in its many forms, including physical and emotional. Unfortunately, bullying can be subtle, and often occurs when the counselors are looking in the other direction or working with another camper. Talk with your camper before she comes to camp and tell her that if she sees any of these behaviors going on either to her or another camper that she should tell her counselor immediately. Counselors are happy to help and are trained to handle these situations with Please remind your camper that her counselors are discretion. there for her. Encourage her to ask her counselors if Any camper who engages in she needs help and to talk with them if she is feeling bullying may be subject to sad, sees anything that makes her uncomfortable or disciplinary action up to and has any issues while at camp. We want to help your including early dismissal from camper have a wonderful camp experience! camp. A parent/guardian is responsible for picking her up. Please review the Camper Code of Conduct with her on page In this situation, no refund will 32 in preparation of camp be given.

Health and Wellness Health Forms We use Campdoc.com to collect Camper Health Forms. By the end of March, you will receive an email from Campdoc.com with a unique link to create an account for your camper and directions on how to complete your camper’s forms online. If you register after March, you will receive the email the week following your registration for camp. *If your camper attended sleepaway camp in 2018 or 2019, you will be able to use your same account. Please carefully review the information and make any required updates & changes. *Please add @Campdoc.com to your approved sender, safe sender, contacts, or address book to ensure you receive this important information.

Health Form Every camper must have a Health Form completed online by a parent/guardian giving accurate and timely information about your camper’s health. Your camper’s registration may be cancelled if her health form is not completed online by June 1, 2021.

gscnc·org¡camp 18 • Health Forms can be updated on Campdoc.com up to three weeks before your camper comes to camp. Specialized Health Form If your camper has an EpiPen, inhaler or has diabetes, the appropriate Specialized Health Form must be printed, signed by a physician and parent/guardian, and uploaded to Campdoc.com. This form must also be completed by June 1, 2021.

Bringing Medication to Camp Form If your camper will be bringing any medication to camp, an additional form is required & must be brought to camp. This includes prescription medications as well as over-the-counter medications, vitamins, and supplements. Health Form Break Down Due Form Who Completes June 1 Health Form All campers Specialized Health Form (Asthma, EpiPen, Campers with Epi-Pen, Inhaler, or June 1 Diabetes) Diabetes Negative PCR COVID Test results Within 5 days - Or - All campers – upload to CampDoc of arrival Camper COVID Vaccination Card Campers bringing any medications to At Camp Bringing Medication Form camp

Other Camp Forms: In addition to collecting health information online through Campdoc.com, we will also be collecting other camper forms to help us ensure your camper has a wonderful and safe camp experience. This year we will also be collecting for all campers: • Pre-Camp Self Screening COVID-19 Form: This form is to be completed prior to a camper’s arrival at camp. This form will allow campers and parents to track any potential COVID-19 symptoms. Campers exhibiting any COVID-19 symptoms in the two weeks prior to their arrival at camp will not be allowed to come to camp and a full refund will be granted. This form will be sent with instructions 2-3 weeks prior to camp.  Camper Pick-Up Authorization: In Campdoc.com, please provide the name of adults authorized to pick up your camper. We will only release campers to those listed, so remember to list parents’ names as well. We will be cross checking the name with Photo Identification, so please use their legal name, even for Grandma and Grandpa. This form should be completed through Campdoc.com.

gscnc·org¡camp 19  Meet My Camper Survey: This form has sections to be completed by both parent/guardian and the camper. Please take some time to fill out the Meet My Camper Survey with as much detail as possible. This form collects specific information that will help camp staff better understand your camper, and ensure she has a great time at camp. Please complete this form fully to ensure your camper is cared for in the best way possible and staff understand and anticipate her needs. This OPTIONAL form can be completed via Survey Monkey at https://www.surveymonkey.com/r/meetmycamper21

Supplemental Girl Scout Insurance – F.Y.I. GSCNC arranges for secondary accident and sickness coverage for girls while they are attending camp. When $130 in benefits has been paid for a covered medical or dental expense, any subsequent benefits for the same accident or sickness will be payable only for: (a) expense incurred which is not compensable under any other insurance policy or service contract; or (b) expense incurred for charges not covered under a contract with a Health Maintenance Organization, Preferred Provider Organization or prepaid health care program, for service or treatment performed or supplies furnished. Any fees not covered by insurance will be the responsibility of the Parent/Guardian of the camper. Sickness must be contracted, and treatment started during the camp program in order for subsequent medical expenses to be honored. Accident treatment must begin within 30 days after the date of the accident, which occurred during the camp program. Dental injuries are covered for up to $4,000 for treatment and/or replacement of sound, natural teeth. Only the medical expenses incurred within one year from the date of the accident or sickness will be reimbursed. The amount shall not exceed a total of $15,000 for any one accident, or $10,000 for any one sickness.

For questions or more details, please contact: Angela Baker at [email protected].

Packing Medications to send to camp: If your camper will be bringing medication to camp (including over the counter and prescription medications), they must be turned in during the check-in process. All medications, except for Emergency medications must be stored in the camp Health Center and administrated under medical supervision. Emergency medications are kept with a counselor, in the unit first-aid kit, and with the camper at all times. **If your camper will be bringing medication to camp, an additional form must be completed online, and a copy brought to camp.  Camp Potomac Woods and May Flather The bringing medication to camp form must be completed online by a parent/guardian, printed, and brought to camp with the camper medications. What’s considered a medication? Medications include any substance a person takes to maintain and/or improve their health including: all prescription medications, all over-the-counter medications, vitamins, supplements, medicated creams, anti-itch cream, anti-bacterial cream

gscnc·org¡camp 20 (Neosporin), anti-fungal creams, cough drops, throat lozenges, glucose tablets, oral contraceptives. Sunscreen and bug spray may be packed in your camper’s luggage. Prescription Medications By law, all prescription medications must be brought to camp in their original containers, with a pharmacy label that includes prescription number, date filled, prescribing physician’s name, name of medication, directions for use, and the patient’s name. If your camper has a prescription for a new medication, at least one dose must be given to the camper at home before bringing the new medication

to camp. Over-the-counter Medications All over-the-counter medications must be in the original container. Please write the camper’s name on the box or bottle and indicate if the medicine is taken daily or as needed. For “as needed” medications, be specific as to what symptoms warrant administration. Staff cannot dispense medication for reasons or in doses other than indicated on the container, unless with a written physician’s order. • Do not pre-dispense or use a daily pill holder, wrap in outer materials, or ask to dispense medications in ways other than the doctor’s orders, or as indicated. Expired medications, prescription medications not in their original container, or over-the counter medications in an opened container will not be dispensed at camp. • Medication times are directly after breakfast and lunch, before dinner, and at bedtime, unless otherwise directed.

Medicine Provided at Camp Each Health Center stocks the following over-the-counter medications which are used on an as needed basis to manage unexpected minor illnesses and injuries that occur while at camp.  Acetaminophen (i.e. Tylenol)  Tums/chewable child Pepto Bismol  Anti-inflammatory (i.e. ibuprofen)  Antiseptic throat spray  Diphenhydramine antihistamine/allergy  Antibiotic cream medicine (i.e. Benadryl)  Medicaine swabs  Guaifenesin cough syrup (decongestant and  Orasol Gel (for gum, mouth, or cold sore pain) suppresses cough combine to prevent pneumonia)  Epsom salt  Throat/cough lozenges  Saline nose drops  Anti-fungal cream  Burn gel  Aspirin Free Analgesic Ointment  Saline eye drops/wash  Calamine/Caladryl lotion  Nasal Decongestant Spray  1% hydrocortisone cream

*If your camper takes any of these medications daily, please supply and follow the directions for over- the-counter medications as described in the “bringing medications to camp” section. First aid kits brought by campers will be collected and kept with counselors or at the health center depending on contents.

Do not pack medications in your camper’s luggage! How to pack medication(s) for camp: 1. Make sure all medications are in their original containers and that over-the-counter medications are in unopened containers. 2. Complete and print the medications form from Campdoc.com. 3. Fold this form in half and place it in with all medications in a large clear “Ziplock” bag labeled with your camper’s name and program information. 4. Bring this “Ziplock” bag to camp or the bus stop and give it directly to camp staff collecting it at check-in. gscnc·org¡camp 21

Health Care at Camp Each camp has a Health Manager who is responsible for the health needs of campers and staff. In the event that a Health Center staff member determines that health care outside of camp is necessary, you will be contacted to pick up your camper. Campers may return to camp during their session or for a session later in the summer, space permitting and with permission of the Health Manager. In the event of an emergency, emergency medical services will be called, and you will be contacted. If your camper needs to visit the health center, you will receive written documentation of the cause and treatment when you pick up your camper at the end of her stay The health and safety of every camper is our �rst priority. We meet or exceed standards set by GSUSA and the state in which the camp is located.

Hydrated Campers are Health Check-in Happy Campers During check-in for camp, you will be asked to visit with the Many campers aren't used to being health staff to turn in all medications (please see page 21-22 outdoors in the summer heat for long for more information). If you camper has a food allergy, we periods. Our staff make sure will also ask you to check in with the health staff. We campers are all taking frequent water encourage you to speak with our health staff about any breaks and drinking water at every concerns that you have about your camper’s health during meal. You can help by getting your her stay at camp. camper in the habit of carrying a water bottle throughout the day and encourage her to take sips of water, Health Screening always avoid chugging!). Upon arrival at camp or the bus stop, all girls will receive a health screening by trained staff to check for signs of COVID-19 or other communicable disease that could prevent your camper from having a successful camp experience or spread to others. If it is determined by health staff that she may not stay at camp, she may return to camp during her session or for a session later in the summer, space permitting and with permission of the Health Manager. Campers will also do a daily health screening to monitor for COVID-19 symptoms.

Swim Test All campers have a short swim test before entering the pool’s middle and deep areas. Each camp has different criteria that campers must meet based on activities, pool size & capacity – all with the intent to keep your camper safe and having a great time. A color-coded system is utilized to provide lifeguards with a quick visual reference of each girl’s swimming ability. There is no pass or fail for the swim “tests.” This is just a chance for girls to show camp aquatic staff how comfortable they are in the water and how well they swim. It doesn’t matter how old they are or how well they swim; we just want to keep our campers safe and help them have a good time at the waterfront.

gscnc·org¡camp 22 Head Lice We strongly suggest you check your camper for head lice and nits (eggs) a few days prior to the start of their camp session. Head lice are more common in the warm summer months, are highly contagious, very hard to find, and symptoms vary, so you or your camper may not even be aware that she has them. You may treat your camper and all of her belongings, remove all nits, and return to camp the next day to be re-checked. GSCNC camps have a ‘no nit’ policy, because head lice are highly contagious. All nits must be removed before returning to camp. This is for the health and safety of all campers and staff.

If you find head lice or nits, please treat your camper and her belongings, and remove all nits before bringing her to camp. Upon arrival at camp, each camper will be checked for head lice and nits. If head lice or nits are found, your camper will not be allowed to stay at camp, and you will be asked to take her home or pick up your camper if she arrived by bus.

Resources: The website below contains information about how to check for lice, how to treat lice, how to remove nits, what products to use, how to treat your home and more. http://www.headlice.org/faq/questions.htm http://headlicecenter.com/identifying-head-lice/ http://www.parents.com/kids/health/head-lice/what-nits-and-lice-look-like/ Ten tips for head lice and nit removal: http://www.headlice.org/downloads/tipsremoval.htm

Mosquito, Insect, and Tick Safety We encourage the use of bug spray at our camps. When campers are changing, we ask them to do a “tick check” to look for ticks in common areas. While our staff carefully observe campers for ticks, please teach your camper the important places to check for ticks yourself too, and double check when she returns home at the end of the week. If a tick is found on your camper, it will be noted on the health notes sent home at the end of each week. To help reduce the likelihood of bites at night, all campers sleep inside a mosquito/bug net when in their glens or platform tents. To help protect your camper from ticks, consider pretreating her socks, shoes, and other clothing items with permethrin. Pretreating clothing and shoes with permethrin spray (usually lasts for up to 6 weeks) prevents mosquito bites and tick attachment. https://www.npr.org/sections/health-shots/2018/07/09/625459326/to-repel-ticks-try-spraying-your- clothes-with-a-pesticide-derived-from-mums https://tickencounter.org/prevention/permethrin

gscnc·org¡camp 23

Car Information: Drop Off and Pick Up at Camp Potomac Woods

Full-Week Sessions (All Camps) Times‹subject‹to‹chang e

Car Drop-off (Sunday) Car Pick-up (Friday) 2:00 - 5:00 PM 3:00 - 6:00 PM

You will check in, then you and your camper will go The person picking up your camper must have a to several stations including: Photo ID and be listed on the Camper Authorized • Check-in/ paperwork table Pick-up Form (including parents/guardians). You will: • Luggage drop-off • Sign out your camper • Medication drop-off • Pick up all medications • Health screening • Pick up all luggage - Check that your camper • Mail drop (usually check in table) has all her bags – including the dirty clothes bag, bedding, and camper care kit (if ordered).

Please be sure to list a current phone number and email on your camper’s health forms. We use this number to contact you if you are running late to camp or to the bus stop. We will make every attempt to contact you for one hour after pick-up time. If we have not heard from you within one hour of pick up time, we will contact local authorities.

Half-Week Sessions: Potomac Woods Times‹subject‹to‹chang e Half-Week Session (Sun-Tues) Half-Week Session (Wed-Fri) Check-in: Sunday, 2:00– 5:00 PM Check-in: Wednesday, 1:00-2:00 PM Pick-up: Tuesday, 1:00-2:00 PM Pick up: Friday, 3:00 - 6:00 PM

There is no opportunity for you to tour the camp during drop-off or pick-up. Please plan to attend a Virtual Open House (page 6). Campers of legal age are not permitted to leave their vehicles at camp.

gscnc·org¡camp 24 Check-In – Camp Potomac Woods

Upon arriving at camp, you'll back into a space in our parking lot. Staff will be on hand to direct you into a parking spot. Once you park, a staff member will welcome you and begin a wellness check on your camper. They will check your camper’s temperature using a touchless thermometer and ask your camper our COVID-19 screening questions. If your camper passes the screening, the staff member will let you know that one adult and the camper may get out of the car (each wearing a mask), leaving luggage in the car, and go to the check in table. If there are too many people at the check in table, staff will ask you to wait, and they will come back to you when you can exit your vehicle. If your camper does not pass the screening, camp administrative staff will come speak with you to determine next steps. At the check in table, a staff member will have you sign in your camper and confirm who's allowed to pick up your camper on Friday. They'll also verify that you have uploaded either a vaccination card or negative COVID-19 PCR test results to CampDoc. If you weren't able to upload either document into CampDoc, you'll need to be able to provide a copy of the vaccination card or test results. Then, the staff will provide you with luggage tags for your camper, and you can return to the car and put your camper’s luggage on the designated tarp for their unit. After placing your camper’s luggage on the correct tarp, you can get in line for medication/health form check if you need to turn in any medication and/or complete any remaining parts of the health form. Finally, you’ll walk your camper down to the flag field to say goodbye and she will go with a counselor to meet the rest of their group. When you return to the check in area, you can put any mail that you might have into the designated bin for each day of the week. Then, you’re all set to depart.

Check Out – Camp Potomac Woods

Upon arriving at camp, you'll back into a space in our parking lot. Staff will be on hand to direct you into a parking spot. Once you park, a staff member will welcome you and let you know when it's okay for you to get out of your car, while wearing a mask, and head over to the check out table. At the check out table, you'll show your ID and the staff member will verify that you're listed as an authorized pick up person for the camper. The staff member will radio for your camper to be brought up to the check out area, and then you’ll speak with another staff member who will return any medication to you that the camper might have. Once your camper comes up to the pick up area, you can gather their luggage, which will be placed on a tarp with the luggage from their unit. Then, you’re all set to depart.

gscnc·org¡camp 25 Car Information: Drop Off and Pick Up at Camp May Flather If you need to change your mode of transportation, please contact our Customer Care Team at [email protected] or 800.523.7898

Full-Week Sessions (All Camps) Times‹subject‹to‹chang e

Car Drop-off (Sunday) Car Pick-up (Friday) 2:00 - 4:00 PM 3:00 - 5:00 PM

gscnc·org¡camp 26 Check In – Camp May Flather

Upon arriving at camp, you'll park (backing in) next to our staff house across from the pool. Staff will be on hand to direct you into a parking spot. Once you park, a staff member will let you know that it's ok for one adult and the camper to get out of the car wearing a mask, leaving luggage in the car, and go to the check in table. At the check in table, a staff member will have you sign in your camper and confirm who's allowed to pick up your camper on Friday, they'll also verify that you have uploaded to camp doc either a vaccination card or COVID test results. If you weren't able to upload either document into Camp Doc you'll need to be able to provide a copy of the vaccination card or test results. Next you and your camper will head over to a COVID wellness check (all of these stations are located close together in front of our pool). At that station they'll check the camper's temperature and ask them a series of questions about symptoms they may be experiencing. If everything is good with the wellness check, they'll meet one of their counselors next and head over to the health center check in. At this station, they'll turn in any medication and complete any remaining parts of the health form as needed. Finally, the camper will grab their luggage from the car, say goodbye to their adults, and go with the counselors to meet the rest of their group.

Check Out – Camp May Flather

Upon arriving at camp, you'll park (backing in) next to our staff house across from the pool. Staff will be on hand to direct you into a parking spot. A staff member will let you know when it's okay for you to get out of your car, while wearing a mask, and head over to the check out table. At the check out table you'll show your id and the staff member will verify that you're listed as an authorized pick up person for the camper. The staff member will radio for your camper to be brought down to the check out area with their luggage. The staff member will also return to you any medication the camper might have. Once the camper gets to the check out area and loads their luggage, you'll be good to leave.

gscnc·org¡camp 27 Camp Addresses and Directions Potomac Woods May Flather 13932 Potomac 23 Camp May Flather Ln. Woods Ln. Mt. Solon, VA Leesburg, VA 22843 20176 Directions to Camp May Flather

Directions to Potomac Woods **Please use these directions rather than relying on a GPS. It is ~ 150 miles and 3 hours to May Flather from From Capital Beltway in MD DC. • Take Rt. 270 to Rt. 28 West. 1.7 miles past Monocacy Bridge, From the Capital Beltway in VA • Follow Rt. 28 as it turns left. • Take Rt. 66 West to Interstate 81 South. • In Point of Rocks, turn left onto Rt. 15 South. Proceed to Exit 240 (Mt. Crawford, Cross the Potomac River Bridge and Bridgewater). continue on 15 S. • Turn right at the stop light at the end of the • Turn left onto St. Claire Ln (Rt. 658) and ramp and proceed on West 257 for 3 miles to continue for 2 miles. Bridgewater. • Turn left onto Lost Corner Rd (Rt.685). • At the “T” intersection, turn left on Rt. 42 Proceed 1 mile to the camp entrance on the South. left (be careful of the blind curve at the • Cross over small bridge, turn right on Spring entrance to camp). Creek Road (State Rt. 727). • Proceed about three miles to next “T” intersection and turn left, following Rt. 727. From the Capital Beltway in VA • Continue about three miles to the stop sign • Take either Route 50, Rt. 7, or Dulles Toll and turn left onto North River Road (State Rt. Road (Rt. 267) to Rt. 15 N (Leesburg Bypass), 730). continue toward Frederick, MD. • Go approximately six miles, through • Proceed 8 miles north to the town of Stokesville. At next “T” intersection, turn right Lucketts, VA. at stop sign onto Rt. 718. • Turn right at the light onto Lucketts Road (Rt. • Pass sign “Entering George Washington 662). National Forest.” • Entrance to camp is on left just ahead. • Proceed 3 miles to the camp entrance on the left.

gscnc·org¡camp 28 Bus Information: Drop Off at the Bus Stop

If you need to change your mode of transportation, please contact our Customer Care Team at [email protected] or 800.523.7898

Please note: If we do not have enough campers to ride the bus, you will be notified two weeks prior to the start of your camper’s camp session.

The times and locations listed below are subject to change. Use information below for an idea of drop-off and pick-up windows and bus locations

Bus Stop Locations Virginia Bus Stop Location: Maryland Bus Stop Location: Centreville Elementary School Cresthaven Elementary School 14330 Green Trails Blvd 1234 Cresthaven Drive Centreville, VA 20121 Silver Spring, MD 20903

Drop-off on Sundays Drop-off Procedures

Upon arrival, one adult should accompany your camper to the check-in table. We ask that everyone wear a mask at the bus stop and be mindful of social distancing. Your camper will head over to a COVID wellness check. Please bring a copy of your camper’s negative COVID test results or vaccination card. At this time, medications will be checked-in with a staff member. Once campers are checked-in, luggage will be loaded into the bus. Camper mail can be dropped off at check-in with a staff member. Once your camper has been checked in, you may return to your vehicle.

The times listed below may change slightly.

Bus Drop-off at Virginia Stop (Sunday) May Flather Drop-off Sunday 10:00 AM—10:45 AM Bus leaves at 11:00 AM

Bus Drop-off at Maryland Stop (Sunday)

Camp May Flather Drop-off Sunday 10:00 AM—10:45 AM Bus leaves at 11:00 AM

gscnc·org¡camp 29

gscnc·org¡camp 30 Bus Information: Pick Up at the Bus Stop

If you need to change your mode of transportation, please contact our Customer Care Team at [email protected] or 800.523.7898

Please note: If we do not have enough campers to ride the bus, you will be notified two weeks prior to the start of your camper’s camp session.

Bus Stop Locations

Virginia Bus Stop Location: Maryland Bus Stop Location: Centreville Elementary School Cresthaven Elementary School 14330 Green Trails Blvd 1234 Cresthaven Drive Centreville, VA 20121 Silver Spring, MD 20903

Pick-up on Fridays Pick-up Procedures

The person picking up your camper must have photo ID and be listed on the Authorized Pick-up Form (including parents/guardians). We ask that everyone wear a mask at the bus stop and be mindful of social distancing. At this time, medications will be returned to your family by a staff member. Once campers are checked-out, luggage will be unloaded from the bus. Once your camper has been checked out, you may return to your vehicle.

The times listed below may change slightly.

Bus Pick-up at Virginia Stop (Friday) May Flather Pick-up Friday: 7:15 PM (please arrive by 7 PM)

Bus Pick-up at Maryland Stop (Friday)

Camp May Flather Pick-up Friday: 7:45 PM (please arrive by 7:30 PM)

gscnc·org¡camp 31 Late Arrivals and Early Departures: We know that sometimes life happens. Please let the camp office know if you expect to arrive late or leave early from camp for any reason.

Arriving Late If you camper will be arriving late, please notify the camp office as soon as you know there will be a schedule conflict. Let them know if you will miss check-in and your anticipated time of arrival. Please report to the camp office (or designated area) upon arrival for late check-in.

Leaving Early If your camper will need to leave camp for any reason during the week, please notify the camp office during check-in so we may have your camper and her belongings ready. For your camper’s safety, we will only release campers to adults listed on the Pick-Up Authorization Form (including parents/ guardians) When coming to pick up your camper, please report to the camp office (or designated area).

If you know now that your camper will be leaving camp early, you can include it on your Pick-up Authorization Form on Campdoc.com

Camp Office Phone Numbers (AFTER JUNE 1) May Flather Potomac Woods 540.350.2112 703.777.1354

Packing for Camp:

What NOT to Pack: Valuable items often end up broken or missing at camp. GSCNC is not responsible for damaged or missing items.

Electronic gadgets – Please DO NOT send cell phones, iPods, electronic games, tablets, expensive cameras, smartwatches (with phone capabilities), etc. • Staff are trained in dealing with home missing and other issues, and parents will be notified of any concerns. Please feel free to call the camp office at any time to check on your camper. Glass containers, pocketknives, food, or candy. Camp staff will ask campers to hand in any of the following items if brought to camp: Personal sport equipment such as bows, lacrosse sticks, and climbing gear. Food or candy - due to life threatening food allergies, food brought to camp or sent in the mail will be discarded. It can also attract animals into your camper’s cabin/tent. E-Cigarettes and Vaporizers are prohibited on camp, regardless of the substance.

All collected items will be stored in the Camp Office for safe keeping until the end of the week.

gscnc·org¡camp 32 General Packing Tips: Pack a face mask for each day of your camper’s time at camp, plus an extra. Label each mask with the day of the week and camper initials. This will help staff to ensure that campers are wearing a fresh mask each day. Be sure to pack enough clothing to last the entire program. Laundry facilities are limited and reserved for health center laundry. Remember that camp life involves a lot of good, clean dirt. Do NOT send new clothes or items that can’t get dirty. Girls will spend time in open fields and wooded areas and hike during their time at camp. Be sure to pack warm bedding, sweatshirts, and long pants, as camp is often cool in the evenings, overnight, and in the morning. Be sure clothes are camp appropriate and avoid inappropriate topics/slogans. For safety reasons, only stud earrings will be allowed at camp. Girls may be asked to remove other jewelry while participating in activities at camp. Make sure the camper’s first and last names are on all belongings. Campers should be able to move their own luggage short distances. Have your camper help pack her bag and roll her sleeping bag. She will be responsible for packing her bag at the end of the week. Consider packing each day’s change of clothes in a clear (Ziploc) bag, labeled with the day of the week. Campers can then pull out the clothes they need one day at a time and keep their dirty clothes separated. Please do not pack clothes or loose items in a pillowcase or trash bag. They are both very difficult to secure and easily misplaced. Check the list of specialty gear to see if your program requires extra equipment (page 31).

Lost and Found: If your camper leaves an item behind at camp, please contact the camp via phone or email within two weeks (see page 3 for camp contact information). If your camper’s item is found, staff will arrange for pick up at Camp, the MD or VA Bus stops or at one of the GSCNC offices. Lost items cannot be mailed home. Items will only be held for two weeks. After this time, all unclaimed items will be donated.

GSCNC is not responsible for damaged or missing items.

gscnc·org¡camp 33 Packing List CLOTHES SHOES*  two pairs of sturdy  Face Masks (at least 2 mask per day) closed-toed shoes (one that can get wet  Underwear for creeking or boating activities)  socks that cover the ankle  one pair shower shoes (flip-flops)  pairs of shorts  t-shirts NECESSARY EQUIPMENT  jeans  flashlight or headlamp with batteries  sweatshirt or sweater  extra batteries for flashlight  swimsuits  water bottle  pajamas  two towels (one for pool, one for  raincoat or poncho shower)  sun hat or bandana  mesh bag for wet clothes  BEDDING mess kit (unbreakable cup, bowl, plate, and knife, fork, and spoon set for  pillow in pillowcase cookout – can be hard plastic)  sleeping bag and sheet, or blanket  day pack/backpack to carry items  sheet set—twin size (if your camper is prone to bedwetting, please pack sheets around camp and a blanket since they are easier to  laundry bag launder) TOILETRIES OPTIONAL EQUIPMENT  liquid soap or bar soap in dish for shower  lantern with batteries  shampoo and conditioner  camera (expensive digital cameras are  toothbrush and toothpaste NOT suggested)  comb/brush  pre-addressed/stamped  deodorant stationery  sunscreen  pencil/pen and notebook  bug spray (non-aerosol)  book to read  sanitary napkins/tampons  a stuffed animal or pictures  something to tie hair back (we suggest multiple hair ties) * Shoes – Camp is a natural environment and campers are very active, appropriate footwear must always be worn. Closed Toe shoes with socks (tennis shoes or hiking boots), must be worn during all challenge course, climbing, backpacking and target sports (sling shot, archery, tomahawk, knife throwing) activities. For all other land activities - campers can wear closed toed shoes with socks or closed toe sandals with socks (such as keens). Closed toe sandals must have a sturdy rubber sole and a secure heel strap. Water shoes - or other closed toe shoes/sandals that can get wet are required for all campers participating in watercraft activities (canoeing. kayaking and creek stomping/hiking). Flip Flops - or other open toed sandals are only allowed in the pool area and shower house.

Staff have the right to determine what footwear is appropriate and can ask a camper to change at any time. If campers choose to bring only one pair of shoes, that pair should be closed toe tennis shoes.

gscnc·org¡camp 34 Specialty Packing List The programs below require specialty items -- Some programs appear more than once on the list. ACTION ADVENTURE H20 VENTURE THRILLTASTIC ADRENALINE RUSH OFF THE BEATEN PATH TRAILBLAZERS ADVENTURE BOUND RIVER RUSH WATERED DOWN EXPEDITION WILDERNESS ROCKS & ROPES

Extended time on the water:

EXPEDITION WILDERNESS, ADVENTURE BOUND, AND OFF THE BEATEN WATERED DOWN, ADRENALINE RUSH, PATH RIVER RUSH, H20 VENTURE  Nylon long pants and shorts  Hat with a FULL brim  Fleece jacket  Closed water shoes or closed-toed  4-5 pairs wicking hiking socks/100% wool shoes that can get wet with wicking liners  Sunscreen, SPF 30 or higher  Sturdy hiking boots, broken in!  Croakies/straps (for glasses or  Compact sleeping bag sunglasses)  2 wide mouth water bottles  Second swimsuit & extra towels  Small flashlight or headlamp with extra  Two water bottles batteries  Neck Gaiter (as a mask alternative  Biodegradable soap when girls are boating)

TRAILBLAZERS ACTION ADVENTURE, ROCKS & ROPES  Sturdy hiking boots, broken in! ADVENTURE BOUND, ADRENALINE RUSH, THRILLTASTIC  3-4 pairs wicking hiking socks/100% wool with wicking liners  Old long pants, T-shirt, and sweatshirt  Compact sleeping bag  Bandana  Two water bottles  Croakies/straps for glasses  Work gloves or gardening gloves (optional)  Extra pair of sturdy shoes and extra socks ** Caving is VERY MUDDY**

gscnc·org¡camp 35 Frequently Asked Questions 1. How do I access my Camper’s Online Order or Receipt? • Log in to your account on our Event Registration Site: https://gsusa.ebiz.uapps.net/vp/Home.aspx?pid=25 • Under My Family, click on Family Order History OR your camper’s name in your family roster. • Your camper’s order(s) will be listed under Family Events.

By accessing your camper’s order online, you will be able to confirm registration and pay the final balance. To make any changes or request a cancellation, please contact [email protected].

Please Note: If you registered more than one camper or registered one camper for multiple sessions, you may not receive a confirmation for all registrations. Please log into your account to confirm all registrations went through.

2. How do I log in to pay my remaining balance? • Log in to your account on our Event Registration Site – eBiz: https://gsusa.ebiz.uapps.net/vp/Home.aspx?pid=25 • Under My Family, click on Family Order History OR your camper’s name in your family roster. • Your camper’s order(s) will be listed under Family Events. • Click the Pay Now link next to the amount that is owed. • Select the checkbox next to the line that has a balance. • Enter Credit Card information and click Process Payment. • Order Summary page will be displayed when payment is made.

Please Note: Final Payment will include the $50.00 bus fee if you selected to have your camper travel by bus. April 12, 2021 is the deadline for all payments. Registrations made after April 12, 2021 must be paid in full at time of registration.

3. Can my camper and a friend stay together? Yes. Campers may request one “buddy” to sleep in the same glen shelter or platform tent, as long as they are in the same session & program. Campers must request each other. This information will be collected on Campdoc.com.

4. I want to send her a Care Package; can I? Yes! Campers love mail and care packages even more! The Girl Scout Store offers care packages that you can pre-purchase and will be delivered directly to camp. Please do not include food or candy inside care packages. To place an order and for more information, please contact the shop at 202- 274-3312 or [email protected]. For more on sending mail to camp, see page 10. For Care Kits from the Store, see page 38.

5. What type of shoes should we pack, and how many? Camp is a natural environment and campers are very active, appropriate footwear must always be worn. Closed Toe shoes with socks (tennis shoes or hiking boots), must be worn during all challenge course, climbing, backpacking and target sports (slingshot, archery, tomahawk, knife

gscnc·org¡camp 36 throwing) activities. For all other land activities - campers can wear closed toed shoes with socks or closed-toe sandals with socks (such as keens). Closed toe sandals must have a sturdy rubber sole and a secure heel strap. Water shoes - or other closed toe shoes/sandals that can get wet are required for all campers participating in watercraft activities (canoeing. kayaking and creek stomping/hiking), and for all campers at Camp Coles Trip’s waterfront. Flip Flops - or other open toed sandals are only allowed in the pool area and shower house.

6. What if my camper misses home while at camp? (Please see page 14)

7. Who are the camp staff? (Please see page 16)

8. How will I know she is okay? Can I talk to her or visit? We know that you worry when your camper is away from home, and we are dedicated to providing her with a safe and fun experience. If you are ever worried, please contact the camp, and a staff will be happy to update you on your camper’s experience. Family visits and phone calls to campers are not permitted, as they can cause a disruption to the camp program and increase feelings of home missing. If there is a problem, we will call you. We understand your concerns as a parent and appreciate the trust that you place in us. Happy campers are our goal. (Contact info on page 3)

9. For half-week programs, what should I pack? For half-week programs, please use the packing list and adjust quantities accordingly. You only need one pair of shoes for a half-week, and they should be completely closed toe shoe.

10. Who is going to help her shower or do her hair? She is! One sign of readiness for camping is the ability to take care of her own basic, personal needs. Camp counselors will provide supervision and guidance, but your camper must be able to comb, brush and wash her own hair (with minimal assistance).

11. What if she is a picky eater or has dietary restrictions? Well-balanced, kid-friendly meals are served in the main dining hall. Girls also can plan and prepare their own campfire cookout with their unit. To help keep hydrated, we request that all girls drink at least one full glass of water prior to milk, juice, or other beverages. For picky eaters, we try to offer alternative options at each meal, such as a sandwich or prepackaged salad, and cereal for breakfast. We encourage girls to try food before they determine if they would like to go for an alternative option, but we do not force them to eat food they do not like. We will be happy to accommodate medical, religious, or cultural dietary restrictions. Please note any restrictions on your camper’s health form and discuss them with us in advance (see more on page 17).

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12. I am concerned about the heat; it is so hot outside. What do you do? By staying hydrated, resting during the hottest part of the day, swimming in the pool & participating in water games, campers naturally adapt to living in the summer heat without air conditioning or fans. Please make sure that your camper packs/wears cool, comfortable clothes (light colored cottons are best- t-shirts too!). It is important that your camper wears a good waterproof sunscreen while swimming and boating (SPF 45). A hat and sunglasses are helpful too. Cool drinking water is always available in all units and activity areas. In the event of extreme heat, the camp has action plans and procedures to keep everyone safe and follow Girl Scout safety standards.

13. Are there any reasons my camper may not be allowed to go swimming, canoeing, kayaking, or do other water activities? Campers are generally scheduled to swim in the pool every day. However, occasionally something happens which might restrict your camper’s access to the water. If for some reason she is not able to swim on a given day, alternative activities (such as games or crafts) will be provided during the scheduled swim time.

The four main reasons for not swimming or participating in a water sport are: Weather – All water activities are suspended in the event of inclement weather, such as thunderstorms. Injury – If your camper has an injury that can’t get wet. Menstruation – Due to health and safety restrictions, if your camper is menstruating, she must use a tampon or other alternatives to go into the water. Behavior –If your camper’s actions at the pool, creek, river, pond, or other water area place her or others in danger, she will not be allowed to participate in swimming, boating, or water activities that day.

14. How do you handle behavior issues? (Please see page 18).

15. What are “kapers”? Girl Scout camp is a community based on everyone respecting themselves, each other, and their environment. We encourage this philosophy by having everyone participate in daily community chores called kapers. Kapers include cleaning-up the unit/living area, cleaning and stocking the bathrooms/biffies, setting tables for meals, running flag ceremonies, and generally helping to keep the camp clean. You might be surprised when your camper comes home and helps with chores around the house!

16. Where will she be sleeping? Please see page 16 for a description of the facilities and living units. Programs are assigned to units based on camper age and activities. Staff work with parents and campers after check-in to make tent or cabin/shelter assignments so that campers may stay together with friends she may have in the same program.

gscnc·org¡camp 38 17.What is a “BIFFY”? The word “biffy” stands for a Bathroom In the Forest For You, and can be found at Camps Potomac Woods and May Flather. They are outdoor pit toilets. But they are just like any other bathroom — girls spend more time waiting in line to use them than they do inside.

18. What if she has an unexpected accident in her sleep? Not a big deal! We understand that accidents happen, especially being in a new sleeping location & drinking lots of water. Sometimes even a camper who does not have a regular history of bedwetting might struggle with it at times.

Please encourage your camper to tell a counselor (even at 3 am). Her counselor will help getting the bed remade and have your camper’s belongings (including sleeping bag, pajamas and under things) washed, dried and returned to her the next day. Counselors are there to help your camper!

If your camper wears extra protection at night when she is at home (such as pull-ups), please send the same with her to camp and let her counselor & Health Staff know and include it on her Health Form. We can arrange for her to store them and change without being embarrassed. If she keeps them with her gear, be sure she knows she CANNOT throw them away inside the camp BIFFY’s and may need to ask a Counselor where she can properly dispose of them. (All information shared on health forms is confidential and only shared with staff on an as-needed basis)

19. Where can I find out more? Join us for one of our upcoming webinars to meet the camp directors, ask questions, learn new updates, and so much more! Webinar: Sleep Away Camp Orientation– Part 1 (Parents) March 29, 2021 7PM – 8PM Register here: https://zoom.us/webinar/register/WN_Ag0-7zjUSguzGQqhW52smw

Go to gscnc.org/sleepawaycamp and scroll down to Additional Information for more information or to register for these webinars!

gscnc·org¡camp 39 What SHARE Funds

SHARE touches every girl & volunteer in our Council

Every girl has the potential to impact her community. When you donate to our annual campaign, SHARE Your Love of Girl Scouting, you provide girls with the opportunity to achieve their true potential. 100% of your donation to SHARE stays with our Council to support Girl Scouts and volunteers.

Financial Assistance. Support a year of Girl Scouting for a girl at $250. Financial Assistance covers membership and troop dues, girl supplies, camperships and program fees.

Camps. Help a girl attend sleep-away camp with transportation for $450. Maintains our 8 outdoor camps, helps provide high adventure activities, and ensures every girl has the opportunity to enjoy the outdoors in a safe environment.

Programs. Help a girl travel on a Girl Scout destination by giving $100. Support all levels of troop and camp programs; STEM, active living, and outdoors; as well as entrepreneurship and leadership training.

Volunteer Support. Help a volunteer receive training and resources for $50. Supports all volunteer resources and provides free and reduced cost training. The majority of adult training is free.

SHARE is the way for individuals like our Girl Scout families and friends to help make Girl Scouting possible for all girls! 100% of your donation to SHARE stays with our Council to support our Girl Scouts and volunteers.

Ways to Give Help a girl go Friendship Circle – Monthly Giving: By giving monthly, you are part of a group of to camp by dedicated donors who provide steady funding for Girl Scout programs year- donating to round. Today! President’s Circle – When you donate $1,000 or more for the year, you and a guest are invited to the President’s Circle Dinner, hosted by the President of our Board. Matching Gifts and Volunteer Grants – When you contribute to Girl Scouts through your valuable time as a volunteer and/or through your generous donations, you may qualify for a matching gift or volunteer grant from your employer. Car Donations – Do you have an old or unwanted vehicle? You can donate it to Girl Scouts in support of SHARE. Troop Funds – If your troop has remaining funds at the end of the year and wants to give back to Girl Scouts, you can talk to them about donating the money to SHARE to provide Girl Scouting to more girls in our Council.

gscnc·org¡camp 40 Find out more about each of these opportunities at gscnc.org/donate

Camper Code of Conduct

The Girl Scout Promise Sleep Away Camp 2021 On my honor, I will try; To serve God* and my country, Camper Code of Conduct To help people at all times, Girl Scouts Nation’s Capital has guidelines that we follow to make sure everyone has a safe and fun experience at camp. Our Camper And to live by the Girl Scout Law. Code of Conduct combined with the Girl Scout Promise and Law is our guide for behavior at Girl Scout Camp (including transportation and The Girl Scout Law bus stops). To manage disruptive and inappropriate behaviors that I will do my best to be violate the code of conduct, staff will acknowledge the behavior, address it with the camper, assess the reason for the behavior, and honest and fair, redirect behaviors when appropriate. Staff will allow the camper to friendly and helpful, step away from the activity to cool down and regain self-control. The considerate and caring, Camp Director will call the parent/guardian to discuss ways to help the camper succeed. Finally, if deemed necessary by the Camp courageous and strong, and Director, the parent/guardian will be called, and the camper will be responsible for what I say and do, removed from the camp program. If the parent/guardian cannot come to the camp, it remains the parent/guardian’s responsibility to and to make arrangements for someone else to pick up the camper as soon respect myself and others, as possible. respect authority, use resources Camper Code of Conduct—It is our expectation wisely, • I will be respectful to my fellow campers, camp staff, property, make the world a better place, and environment with my words and actions. Bullying will not be and tolerated. I will respect myself and will refrain from any self- harming behavior. be a sister to every Girl Scout. • I will be responsible for my personal belongings and equipment *individual members may substitute wording appropriate to their own spiritual beliefs for the and will not hold Girl Scouts Nation’s Capital or any other word “God.” person(s) responsible for loss or damage due to negligence or neglect. I will treat belongings of mine, others, and the camp with courtesy and care. • I will follow all rules and regulation of the camp and staff. • I will use safety equipment provided by Girl Scouts Nation’s Capital for my own safety, observing the guidelines and instructions provided by camp staff. • I understand that the misuse of prescription drugs and use of illegal drugs, alcohol, tobacco (including vaping), profane and/or threatening language will not be tolerated and will result in immediate removal from the camp program. • I understand that cell phones and other electronics, including smart watches, are not permitted at camp and can be confiscated by camp staff at any time and held until returned to a parent/guardian at the end of the session. • I am willing to participate in camp activities, though they may be challenging either physically, mentally, emotionally, or socially, knowing that they will benefit my growth and development. • I understand that if the previously mentioned code is broken, I could be sent home at the discretion of the Camp Director, and the expense of the parent/guardian and will not receive a refund. p Care gscnc·org¡camp 41 Kit 202

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