St. Fagans Community Council

Minutes of the Council Meeting held on Monday 7th March 2016 at 7.00pm in the Village Hall

Present: Councillors B. Critcher (Chairman) S. Chedzoy, J. Griffiths, J. Hughes, F. Lewis, T. Pallier & C. Price.

In Attendance: County Councillor G. Thomas Cooke & Arkwright C. Hyde Clerk D. Barnard

Apologies: Councillor M. Parry Police PCSO L. Moore

The Chairman opened the meeting and welcomed everyone present.

297.03.01 – Declaration of Interests

No interests were declared.

297.03.02 – Minutes of the Council Meeting held on 1st February 2016

Members approved the Minutes and the Chairman signed them accordingly.

297.03.03 – Matters arising from the Minutes

Minute No. 296.02.03 – Village Hall. The Chairman reported that the application for a grant of £2,000 towards a shed had been approved. He advised that problems are still being experienced with the boiler and a new one had now been ordered. With regards to the drains problem he advised that the Association was not yet in a position where it could seek quotes.

No other matters were raised.

297.03.04 – Police Reports & Neighbourhood Watch a) General

The Clerk had circulated a number of messages received including a reply from Alun Michael, two messages from Chief Inspector Joe Jones, details of the new police officers from PCSO Laura Moore, followed by details of crimes and incidents during February and March, and information relating to the next PACT meetings. Members were encouraged by the apparent interest in communicating with the Council, but disappointed that Inspector Randell, who had been expected to attend, did not arrive. b) Off-road bike nuisance

In response to enquiries made by the Clerk following the last meeting, a number of replies had been received from PC Alex Bourner, Louise Bassett (Cardiff Council) and Chief Inspector Joe Jones. Although it is proposed that PC Sam Willis will update the Council following the meeting with land owners on 14th March, the Community Council is still not invited to attend. 1

Mr Hyde advised that he had been admonished for disclosing the fact that a meeting was taking place but confirmed that he had no reservations about the Council attending. Cllr. Hughes expressed the view that the situation is just not acceptable. The problem is in this community area, the Council is a statutory body representing the residents and should be at the meeting. At Cllr. Hughes’ suggestion it was agreed that the Clerk should write again to Chief Inspector Joe Jones, with copies to Paul Orders (Chief Executive of Cardiff Council) and the Monitoring Officer, again insisting that the Community Council should be invited to the meeting and pointing out that Members have been contacted by constituents for support on this matter.

(Mr Hyde asked to be excused from the remainder of the Meeting and left accordingly.)

297.03.05 – Independent Remuneration Panel Report – Payments to Members.

The Clerk had circulated the Report to Members. He advised that the level of allowances payable in 2016/17 will be unchanged, but Members can now claim travel expenses for attending approved duties within the area of the Council – previously only travel outside the area of the Council could be claimed. The Clerk explained that the various Determinations are permissive powers that require a formal decision by the Council. Members agreed to adopt the Determinations, but no decision was made in relation to any payment under Determination 47 (senior roles) at this time.

297.03.06 – Planning a) Cardiff LDP

Cllr. Lewis referred to an outline planning application for the development of c.300 new dwellings at Goitre Fach Farm. She commented that this application is in addition to the Plasdwr scheme and in her opinion should be opposed. Letters of objection have already been submitted by Pentyrch CC and the Llandaff Society on the basis that the application is premature, the lack of any infrastructure to support the new dwellings and the impact it will accordingly have on the existing communities. It was agreed that the Clerk should draft a letter of objection on the same basis.

Cllr. Hughes referred to the S106/CIL issue; he made the point that this proposed development will impact on the community area and the Council should be looking at the plans and stating what is wanted from the agreement. He expressed the view that Councillors need training on this subject now. Cllr. Lewis agreed that the Council should have input now as it is in the best position to know what is needed in this area. County Cllr. Thomas made the point that the rules in relation to S106 won’t be changed; the opportunity will be when CIL comes in.

A long discussion ensued. It was agreed to establish a Sub-Committee comprising Cllrs. Lewis, Hughes, Griffiths and Pallier to look in detail at the planning applications with the first meeting on Wednesday 16th March at 6.30pm. County Cllr. Thomas said he would try and attend. The Clerk was asked to contact Simon Gilbert and David Marr to request that the proposed workshop on S106/CIL be arranged as soon as possible – not left until June or July. b) Redrow / Plasdwr proposals

There was no further information about this application. c) Museum Development

Cllr. Hughes reported that he and his wife had attended the ‘Topping Out’ ceremony, which had been very professional and well done.

2 d) Planning Application at Clos-Y-Cwarra

Cllr. Hughes reported that planning permission had been granted for this application. He commented that the majority of the development is actually outside of the St Fagans area, even though the access is through Clos-Y-Cwarra. e) Other Planning Applications

The Clerk gave details of the following planning applications:

New: 16/00106/MJR – Outline planning application for up to 300 dwellings at Goitre Fach Farm, Llantrisant Road. (as referred to above.) 16/00002/MJR – Land at Cwrt-Y-Cadno: One advertisement hoarding 5.2m high X 2.4m wide. 16/00222/DCH – 14, Nant Y Gwladys: Dormer loft conversion and velux roof lights. Cllr. Chedzoy reported that this application had been withdrawn.

Decided: 15/02826/MJR – Land off Michaelston Road: Variation of Condition 2 of 15/01288/MJR. Amended layout and provision of garages. Permission granted. 13/00444/DCO – Land off Clos-Y-Cwarra: Residential development for up to 50 dwellings. Permission granted. (as above.) 15/02335/MNR – Cwrt Y Cadno: Temporary sales cabin. Permission granted. 15/03080 & 15/03081/MNR – Museum: Discharge of conditions. Full discharge.

Withdrawn: 16/00139/MJR – Land off Michaelston Road: Discharge of Condition 20 (Archaeological watching brief) Withdrawn by applicant.

Other Planning issues: Cwrt Y Cadno – It was reported that the vehicles using this road to access the new development are still causing problems with mud and dirt on the roads, breaking kerbstones, etc. The Clerk was asked to establish who is monitoring this development and to question why there are no wheel-washers at the site entrance to clean the vehicles.

Broadband box: The Clerk had circulated an email from Paul Cowley dated 26th February apologising for the delay in commissioning the new cabinet, caused by the theft of cable. Work to replace the cable can only take place on Sundays but it is hoped to be completed by the end of March.

297.03.07 – Environmental Matters a) Highways / Lighting / Traffic Concerns

The Clerk had received a reply from Cardiff Council to advise that Persondy Lane would just be patch- repaired. Cllr. Price expressed the view that patching was unacceptable and would be a false economy. The potholes are so bad that vehicle bodies are touching the ground and taxis are refusing to drive along the Lane. The Clerk was asked to write back to Cardiff Council accordingly.

Cllr. Hughes reported that the manhole cover in Clos-Y-Cwarra is causing problems again. The Clerk was asked to report this to the Council.

County Cllr. Thomas reported that Cardiff Council has made extra provision for road repairs in its budget for 2016/17. 3

The Clerk reported that he had sought quotations for the proposed road lining, etc. on Greenwood Lane from two companies used by Cardiff Council. He gave details of the one quotation received to date. The quotation required that the road be cleaned in preparation for the work and was based on the expectation that the work could be completed in one day. Members agreed to accept the quotation and arrange to clean the road prior to the work starting.

With regard to the proposal for some form of low-level lamp at the bottom of the footpath that joins Greenwood Lane, the letter to residents in St Fagans Drive had only been distributed 5 days earlier but already 10 responses had been received, all in favour. The Clerk was asked to contact Cardiff Council to establish the costs of suitable lamps or illuminated bollards and also to check whether planning permission would be required. b) Street Cleansing / Litter

Cllr. Pallier reported that the litter bin on Celandine Road had still not been replaced. The Clerk was asked to follow this up. c) Village Walkabout

No new issues were raised. d) Council’s land at the railway line

The Clerk reported that Signs Express had completed the work on the new fittings for the sign and lectern. Their invoice in the sum of £380 + VAT was now due for payment. He also reported on the request from Mrs Johansson to erect a sundial on the Council’s land in memory of her late son. In view of the request that the sundial be installed by 15th March, the Chairman had given his approval for this to proceed. e) Other environmental issues

No other issues were raised.

297.03.08 – Wales National History Museum / St Fagans Castle

No matters were raised.

297.03.09 – One Voice Wales

The Clerk had circulated a letter from Lyn Cadwallader, Chief Executive, outlining the work of OVW over the past year and inviting the Council to continue its membership into 2016/17 for the fee of £264. The Clerk recommended continuing in membership and Members agreed. Cllr. Hughes reported that he had attended a training course on Equality and Diversity that he thought was very good. He had also attended a Welsh Government engagement event in Swansea on 2nd February on the Draft Local Government (Wales) Bill, followed by a meeting of the Audit Panel the following day that had discussed the Bill as well. Following those events, he had, in consultation with the Clerk, drafted a response to the Draft Bill that had been circulated to Members for comments and subsequently submitted.

297.03.10 – Charter with Cardiff Council

The Clerk reported that there had been no further communication on this matter. He informed Members that Marie Rosenthal, Cardiff Council’s Monitoring Officer, had resigned her position. 4

297.03.11 – Correspondence and other communications

The Clerk reported on the following:

 Cardiff West Neighbourhood Partnership – Weekly updates.  05/02/16 – Network Rail: advising that no timetable exists in respect of level crossing closures.  10/02/16 – Cardiff Council: report of the Standards Conference held in October 2015.  15/02/16 – The Ombudsman: a new edition of Principles of Good Administration and Good Records Management is now available on the Ombudsman’s web site.  24/02/16 – Cardiff Council: consultation on special education provision in Cardiff.  26/02/16 – Boundary Commission: final report on the Review of Community Arrangements in Cardiff. The recommendation for no changes to the St Fagans boundaries has been accepted.  01/03/16 – Welsh Government: Statutory Guidance for the Well-being of Future Generations (Wales) Act 2015 is now available on the gov.wales web site.  02/03/16 – Came & Company: insurance for events celebrating the Queen’s 90th birthday.  03/03/16 – Tower Mint: donating a commemorative medal for the Queen’s 90th birthday.  03/03/16 – Planning Inspectorate: Developments of National Significance. Decisions on such developments will now be made by the Welsh Government, not the local planning authorities. Communities can register to be notified of any such developments in their area. The Clerk confirmed that he had registered St Fagans Council accordingly.  04/03/16 – Carolyn VS: Review of the CWNP Action Plan on 10th March from 2-5pm in Radyr. Cllr. Lewis confirmed that she would attend.

297.03.12 – Finance a) Requests for Financial Assistance

The Clerk reported that three requests had been received: the Urdd National Eisteddfod; Teenage Cancer Trust Wales; and Tenovus Cancer Care. Cllr. Hughes questioned whether the Council should consider supporting charities. A discussion ensued about what criteria would be used to determine which charities to support and how residents would feel about any charities that were supported by the Council. Cllr. Price expressed the view that it was best to keep it within the community. The needs of St Mary’s Church were raised and it was agreed that Peggy Jackson should be contacted. It was also suggested that an item about this matter could be included in the next newsletter. b) Monthly Report / Payment Approvals

The Clerk had circulated the monthly finance report (as annexed hereto), which was approved by the Council. The Clerk advised that the following items were due for payment:

HMR&C Income tax 4th ¼ 284.22 Agrisgj Ltd. Newsletter printing 40.00 Cllr. S Chedzoy Expenses re paint and hedge-trimming 47.00 Signs Express New trays for sign and lectern 456.00 Cllr. J. Hughes Travel & attendance allowances Jan/Feb. 442.32 One Voice Wales Training course fee (J. Hughes) 17.50 Cooke & Arkwright Ground rent 4th ¼ 125.00 (SO)

Members approved these payments and signed cheques (where appropriate) accordingly. c) Statistics

The schedule of Members’ attendance and web site statistics was noted. 5 d) Progress of projects

The Clerk reported that he was awaiting information from Cardiff Council about where speed awareness signs would be most effective in the Village.

The Clerk reported that Bethan Lewis had suggested a meeting with the Museum’s Conservation Team to consider options for renovating the drinking trough in the Castle wall. Cllr. Lewis said she was willing to meet with them and the Clerk was asked to respond accordingly.

297.03.13 – Risk Management: a) General Council risks.

The Clerk had circulated an updated statement of the risks facing the Council and the management thereof. The report was accepted. b) Village Hall Health & Safety Audit

The Clerk had circulated a report provided by the Village Association. Cllr. Lewis and Cllr. Griffiths raised a number of issues relating to the access road, the exit gate, the fire alarms and the gas meter. The Chairman advised that all issues were in hand and agreed to provide an update at the next meeting.

297.03.14 – Keeping in touch with residents

The Chairman circulated an example of a publication from Peterston-super-Ely, that is supported by advertising. He said the Village Association would like to produce something similar that would enable more information to be provided about what goes on and promote activity in the community. He added that the Church was supportive.

Cllr. Hughes referred to community development plans which involve a lot of work but will promote the Church, etc., and incorporate future developments. The initial expense can be high but OVW will help. He made the point that we will have a lot to tell residents about what is happening. It was agreed that the Council would support the proposal and the Chairman agreed to take it forward.

The Clerk reported that a resident has suggested that the Council should consider having a Facebook page. He agreed to investigate and report back to Members.

297.03.15 – Other Business

No other matters were raised.

297.03.16 – Date & Time of Next Meeting

The Clerk advised that the next full Council meeting would be held in four weeks’ time on Monday 4th April 2016. Cllr. Griffiths gave his apologies as he would be away.

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There being no further matters to discuss the Chairman thanked everyone for their attendance and the meeting closed at 8.57 pm.

Confirmed as a correct record…...……………………..Chairman …...………….Date 6