Sidmouth Town Council

ss SIDMOUTH TOWN COUNCIL

WOOLCOMBE HOUSE WOOLCOMBE LANE

SIDMOUTH DEVON EX10 9BB

Telephone: 01395 512424 Email: [email protected] Website: www.sidmouth.gov.uk VAT Reg. No. 142 3103 24

To: All Members of the Town Council 3 August 2015 Town Clerk

For information: District Councillors for Sidmouth not on the Town Council County Councillor for Sidmouth not on the Town Council

Dear Sir/Madam, Meeting of Sidmouth Town Council Monday 10 August 2015 at 6.30pm

You are hereby summoned to attend the above meeting to be held in the Council Chamber, Woolcombe House, Sidmouth. It is proposed that the matters set out on the agenda below will be considered at the meeting and resolution or resolutions passed as the Council considers appropriate.

Yours faithfully,

Christopher E Holland Town Clerk

A G E N D A PART ‘A’ Page/s 1 Prayers Prayers will be taken by the Reverend Handel Bennett. 2 Apologies To receive any apologies for absence. 3 Minutes To confirm the minutes of the meeting and Extraordinary meeting of the Town 4 – 7 Council held on Monday 6 July 2015. 4 Declarations of Interest To receive any Members’ declarations of interest in respect of items on the agenda. Note: You must also declare the nature of any personal or disclosable pecuniary interests in an item whenever it becomes apparent that you have an interest in the business being considered.

Page/s 5 Matters of Urgency or Report from the Chairman To consider any items that in the opinion of the Chairman should be dealt with as matters of urgency or report because of special circumstances. (Note: such circumstances need to be recorded in the minutes). 6 Exclusion of the Public To agree any items to be dealt with after the public (including the press) have been excluded. There are no items which the Clerk recommends should be dealt with in this way. 7 Public Open Question Time In accordance with Sidmouth Town Council Standing Orders Item 1 (d) – (i) Members of the Public are invited to put a question (one per person), to the Council through the Chairman (taking no more than 3 minutes each and for a total of 15 minutes). Please note that in accordance with standing order 1(d), a question shall not require a response or debate. Councillors also have the opportunity to ask questions of the County and District Members during this item whilst giving priority to Members of the public. (Members are reminded to notify the Councillor concerned and the Clerk of questions to be raised. The Clerk would also appreciate copies of Questions and Responses if of a complicated nature, preferably by email.) 8 Sidmouth Town Council West Ward Vacancy To formally note the resignation of Graham Liverton from the West Ward of Sidmouth Town Council. Notices of the resulting vacancy have been posted on the Town Council’s notice boards in accordance with The Local Elections (Parishes And Communities) Rules 1986. 9 Police Report To receive the July 2015 Police Report. (Members are asked to notify Sergeant Andrew Squires and the Clerk of questions to be raised in advance of the meeting where possible.) 10 Committee/Working Group Reports 10.1 Planning Committee Reports To receive the reports of the Planning Committee meetings held on 8 – 19 Wednesdays 1, 15 and 29 July 2015. 11 Reports from Members with Special Responsibilities 11.1 Finance Report To receive the Finance Report for June 2015. 20 – 23 11.2 Other Reports from Members with Special Responsibilities To receive other notified reports from other Members.

12 Sundial and Toposcope on The Esplanade At the August meeting it was resolved to defer this item to enable full discussion when quotes for manufacture and installation of a replacement sundial and toposcope on The Esplanade had been received by the District Council. Alan Darrant had indicated that the Sid Vale Association would be willing to cover 50% of the costs. The most competitive estimate for manufacture (from a local company) is £1,320 +VAT which includes reinforcements and fixings in marine grade stainless steel. The removal of existing and installation of new is estimated to be in the region of £2,000 as it is difficult to assess how deep the foundations and reinforcements are. Members are asked to consider whether they wish to cover 50% of these costs. 13 Fortescue Telephone Box Members are asked to consider the attached request from the Fortescue 24 Residents Committee. 14 Manor Road Car Park Andrew Ennis, Service Lead for Environmental Health and Car Parks has received a petition supporting a proposal by local residents asking the District Council to consider measures to resolve the problem of vehicle related antisocial behaviour linked to Sidmouth’s Manor Road car park. The problems comprise both the obvious risk of accidents and injury arising from dangerous driving, unsightly litter and of course noise disturbance from revving engines and squealing tyres during the evening and late into the night. EDDC is being asked to consider the option of either closing this car park beyond a specified hour (perhaps 9pm, reopening at say 7am) via a new lockable barrier or to devise an exit only arrangement after that hour via, for example, a Dragon’s teeth barrier across the exit and a lockable barrier at the entrance. Other alternatives being considered include the use of CCTV and/or the introduction of ANPR (automatic number plate recognition) technology in the car park. It has also been suggested that such measures might effectively deter illegal encampment by the travelling community thereby avoiding recent problems. Prior to developing any of these ideas further (and prior to consulting more widely) Mr Ennis is keen to understand the position of both the Town Council and the Chamber of Commerce as to whether such steps, if properly managed, could be in the best interests of the town or whether any adverse consequences could outweigh the benefits to residents in the vicinity. 15 Local Government Pensions Scheme Members are asked to note and approve the employer adopted discretionary 25 – 32 powers options as set out in the attached Local Government Pension Scheme document in order to maintain uniformity with the Devon wide local government pension scheme.

Forthcoming Council and Committee meetings:

12 August 2015 – Planning Committee 26 August 2015 – Planning Committee 7 September 2015 – Council 9 September 2015 – Planning Committee 14 September 2015 – Tourism & Economy Committee

Agenda Item 3 SIDMOUTH TOWN COUNCIL Minutes of the meeting of Sidmouth Town Council held at the Council Chamber, Woolcombe House, Sidmouth, on Monday 6 July 2015 at 6.30pm

Ward Councillors Present: Sidmouth North Michael Earthey Stuart Hughes Dawn Manley Sidmouth South Kelvin Dent John Dyson Paul Wright Sidmouth East Marc Kilsbie Frances Newth Sidmouth West Louise Cole Graham Liverton John Rayson Primley Simon Pollentine Jeff Turner (Chairman) Sidford Jack Brokenshire Ian McKenzie-Edwards (Vice-Chairman) Sidbury David Addis John Hollick Salcombe Regis Ian Barlow David Barratt

The meeting started at 6.30pm and finished at 8.10pm.

PART ‘A’ 39 Prayers Prayers were taken by the Reverend Handel Bennett. 40 Minutes The minutes of the meetings of the Town Council held on Monday 8 June 2015 were signed as a true and accurate record. 41 Declarations of Interest Name Item Number Type Action Taken Details Cllr John 51 Town Centre Flagpole Personal Remained in the Chamber Member of Sidmouth Rayson Brackets during discussion and voting Chamber of Commerce 42 Matters of Urgency or Report from the Chairman  The Chairman asked that Members allow discussion regarding setting up a Facebook page for the visit of the Red Arrows under agenda item 46.2 Tourism & Economy Committee Reports.

 The Chairman reported that he had given permission for Sidmouth Majorettes to use Salcombe Regis Recreation Field for a practice session on Wednesday 1 July. Further dates had been requested and Members were asked to consider. RESOLVED: that permission be granted to Sidmouth Majorettes to use Salcombe Regis Recreation Field for practice sessions on 22 July, 12 August, 2 and 9 September; this would be ratified at the next available Trustee meeting.  The Chairman read a letter received from Health and Local Food for Families who thanked the Council for their grant which had been used towards the Sidmouth Make and Munch Sessions giving support to some of the families in receipt of Food Bank parcels in the Sidmouth area. 43 Exclusion of the Public RESOLVED: that the classification given to the documents to be submitted to the Council, be confirmed, and that the reports relating to exempt information, be dealt with under Part B. 44 Public Open Question Time  Mr Thurlow, SVA Conservation and Planning Committee, supported the implementation of a Neighbourhood Plan for Sidmouth and offered the SVA’s involvement and financial assistance.  Councillor Rayson asked whether the installation of a water butt at Sidmouth Cemetery was just an interim measure and whether the water pipe would be repaired. Councillor Hughes replied that the cost of replacing the lead pipes was prohibitive and he had suggested that addition water butts should be installed to make use of the run- off water from the chapel downpipes.  Councillor Rayson asked for an update with regard to the Sidford to Sidbury cycle path. Councillor Hughes replied that this project now faced some delays as the cost of Phase I had been recalculated at £1.3m and Phase II at £0.5m which together made the project unaffordable. Councillor Hughes had now suggested that the project be split into 3 Phases with the first, from The Byes to England’s Close, being implemented during 2016. 45 Police Report In the absence of Sgt Andy Squires, the Town Clerk presented the police report for June 2015 which showed a total of 30 incidents representing a 3.2% decrease in comparison to 2014. 46 Committee/Working Group Reports 46.1 Planning Committee Reports Councillor Dyson, Chairman of the Planning Committee presented the reports of the Planning Committee meetings held on Wednesdays 3 and 17 June 2015. RESOLVED: That the Planning Committee reports be noted and agreed. 46.2 Tourism & Economy Committee Reports Councillor Pollentine, Chairman of the Tourism & Economy Committee presented the reports of the Tourism & Economy Committee meeting held on Monday 15 June 2015. Councillor Pollentine asked Members to consider the implementation of an experimental facebook page for the Red Arrows visit which would include a crowd funding opportunity, probably using Just Giving. RESOLVED: that 1) the Tourism & Economy Committee report be noted and agreed. 2) experimental pilot facebook page would be set up for the Red Arrows visit.

47 Reports from Members with Special Responsibilities 47.1 Finance Report Councillor Dyson presented the May 2015 Finance Report. RESOLVED: that the May 2015 Finance Report be noted and agreed. 48 Neighbourhood Plan for Sidmouth Councillor Cole presented her discussion paper for Members consideration. RESOLVED: that a Neighbourhood Plan Feasibility Task and Finish Forum be set up to consider and make recommendations to Council on a possible Neighbourhood Plan for Sidmouth to consider matters including the plan scope and boundaries, resources required, costs and funding sources. TaFF membership would be Councillors Barlow, Cole, Dent, Earthey, Kilsbie and Wright and would report back to a future meeting of the Town Council. 49 Jurassic Coast Councillor Pollentine gave a comprehensive report and update with regard to various Jurassic Coast meetings he had attended on behalf of the Town Council. RESOLVED: that Councillor Pollentine’s report be noted. Standing Orders were suspended prior to the following item to enable Alan Darrant of the Sid Vale Association to speak on this issue. 50 Sundial and Toposcope on The Esplanade East Devon District Council’s Streetscene reported that the Sid Vale Association had contacted them regarding the sundial and toposcope on The Esplanade. The plinth of the sundial had been patched up but was getting beyond repair and there was currently a large chunk missing from the column which would be patched again as a temporary measure to see it through the summer. The plinth of the toposcope was also cracked and likely to be heading the same way. The SVA had supplied an article from their newsletter dated July 1983, detailing a ceremony to ‘hand over’ the sundial & toposcope to EDDC and Sidmouth Town Council. It noted that EDDC ‘has kindly undertaken to look after them’ (i.e. maintain - not replace.) The SVA was keen to renew the features, and had indicated that it may make a contribution towards costs. The Town Council was asked whether it would be able to assist with finance for the project RESOLVED: that this be deferred until the August meeting when all the quotes for manufacture and installation had been received. 51 Town Centre Flagpole Brackets At the meeting of the Tourism and Economy Committee held on Monday 15 June it was suggested that although the town was looking spectacular with bunting and flags flying, there were a number of locations around the town where there were no brackets to display flags. The Chamber of Commerce had suggested that the Town Council considered purchasing additional brackets which the Chamber could arrange the fitting and maintenance of. Councillor Barlow asked Members to consider purchasing up to 50 brackets at a cost of £25 per bracket. RESOLVED: that Sidmouth Town Council purchase brackets at a total cost of up to £1,250 for distribution by the Chamber of Commerce for business premises in Sidmouth. Individual businesses would be responsible for insurance and future maintenance.

..…………………………………………. CHAIRMAN OF THE COUNCIL

Agenda Item 3 SIDMOUTH TOWN COUNCIL Minutes of the Extraordinary Meeting of Sidmouth Town Council held at the Council Chamber, Woolcombe House, Sidmouth, on Monday 6 July 2015 at the Rising of the Council Meeting

The meeting started at 8.10pm and finished at 8.30pm.

PART ‘A’ 52 Declarations of Interest Name Item Number Type Action Taken Details Cllr Graham 53 Honorary Freeman of Personal Left the Chamber during Spouse of proposed Liverton the Town discussion and voting Honorary Freeman

53 Honorary Freeman of the Town The 2009 Local Democracy, Economic Development and Construction Act (Chapter 5) gave legislation for all Councils to create Honorary Freedoms. The Act permitted all Councils to grant the title of Freeman on persons of distinction and to persons who have, in the opinion of the Council, rendered eminent services to that place or area. The resolution to grant the Freedom has to be approved by ‘not less than two thirds of the Members of the Council who vote on it’.

RESOLVED: that the vote of 10 votes in favour, 7 against and 1 abstention be noted and the proposal for a new Honorary Freeman be not confirmed. ……….…….…….…………………….………. CHAIRMAN OF THE COUNCIL 7

Agenda Item 10.1 Minutes of the meeting of Sidmouth Town Council’s Planning Committee Held at the Council Chamber, Woolcombe House, Sidmouth, Wednesday 1st July 2015

Councillors present:- Ian Barlow (Vice-Chairman in the Chair) David Addis Kelvin Dent Michael Earthey Marc Kilsbie Dawn Manley Ian McKenzie-Edwards Simon Pollentine John Rayson Apologies:- Jack Brokenshire John Dyson Jeff Turner

The meeting started at 6.30pm and finished at 8.25pm.

In the absence of the Chairman, Councillor David Addis was appointed as Vice-Chairman for the meeting.

69 Declarations of Interest No Declarations of Interest were received. 70 District Council Members It was formally noted that the participation of those Councillors who are also members of the East Devon District Council in both the debate and subsequent vote is on the basis that the views expressed are preliminary views taking account of the information presently made available to the Town/Parish Council. The District Councillors reserve their final views on the application until they are in full possession of all the relevant arguments for and against. 71 Applications for consideration Resolved That in respect of the Planning Applications set out below and attached, representations to the manner in which they should be determined, be made known to the East Devon District Council in accordance with schedule 16 of the Local Government Act 1972. Applications for consideration 72 15/0811/FUL MR & MRS GOODMAN 1 PATHWHORLANDS, SIDMOUTH, EX10 9HF West Ward Removal of existing car port and construction of two storey side extension incorporating Support replacement integral open car port. 73 15/1383/FUL MR TIM LOWREY 123 Woolbrook Road, Sidmouth, EX10 9DZ West Ward Construction of a kitchen and dining/family room on south east (front elevation). Support 74 15/1420/FUL MISS REBECCA HEAL 33 HIGHER WOOLBROOK PARK, SIDMOUTH, West Ward EX10 9ED Erection of 2 no. wooden gates, brick wall and post and wire fence. 8

SPLIT DECISION (a part of the application was supported and a part was unsupported). Members supported the erection of 2 no. wooden gates and the post and wire fence. Members were unable to support the erection of the brick wall due to insufficient information being provided in respect of the height of the proposed wall. 75 15/1429/FUL MR TURBITT 5 HIGHER WOOLBROOK PARK, SIDMOUTH, West Ward EX10 9ED Construction of replacement conservatory. Support 76 15/0823/FUL MR & MRS A FOXWELL 20 GLEBELANDS, SIDMOUTH, EX10 8UD South Ward Ground floor extension on east elevation and loft conversion including raising of ridge height and provision of a glazed half gable at each end. Amended plans received – the amendments relate to alterations to velux windows on east roof elevation. Members were unable to support the application for the following reasons: Members acknowledged that the applicant had sought to address the issue of adversely affecting the amenity of the neighbouring properties, however the amendments to the proposal were not considered sufficient enough to alter the Committee’s previous view that the proposed development would be overdevelopment and not in keeping with the local character of the area and that the proposed development would adversely affect the amenity of the neighbouring properties. (2 letters of objection were received). 77 15/1173/LBC MR TAYLOR CLIFTON HOUSE, 4 CLIFTON PLACE, PEAK HILL South Ward ROAD, SIDMOUTH, EX10 8RZ Creation of new access and staircase to Clifton Walk with balustrade and internal alterations to Clifton House. SPLIT DECISION (a part of the application was supported and a part was unsupported). Members supported the proposed internal alterations subject to the agreement of the Conservation Officer. Members were unable to support the creation of a new access and staircase to Clifton Walk with balustrade as no additional information had been provided by the Applicant and Members had concerns that the proposed new access to Clifton Walk would have an adverse impact on the boundary wall. 78 15/1174/FUL MR TAYLOR CLIFTON HOUSE, 4 CLIFTON PLACE, PEAK HILL South Ward ROAD, SIDMOUTH, EX10 8RZ Creation of new access and staircase onto Clifton Walk with balustrade and internal alterations to Clifton House. SPLIT DECISION (a part of the application was supported and a part was unsupported). Members supported the proposed internal alterations subject to the agreement of the Conservation Officer. Members were unable to support the creation of a new access and staircase to Clifton Walk with balustrade as no additional information had been provided by the Applicant and Members had

concerns that the proposed new access to Clifton Walk would have an adverse impact on the boundary wall. 79 15/1368/FUL MR AND MRS J GOODY MULBERRIES (NETHER BARROW), GLEN ROAD, South Ward SIDMOUTH, EX10 8RW Construction of additional storey to create a two Support storey house with enlarged parking area. 80 15/1274/FUL MR & MRS RAYMOND T LAND ADJACENT TO 89 SIDFORD HIGH STREET (91 Sidford Ward & HANNAH L B PRICE SIDFORD HIGH STREET), SIDFORD, SIDMOUTH, EX10 9SA Support Construction of detached house and garage (re- submission of application 11/2832/FUL). 81 15/1423/FUL MR JULIAN LASCELLES PATHFIELDS (land adjoining) GREENHEAD, Sidbury Ward SIDBURY, SIDMOUTH, EX10 0RH Construction of stable block with feed and equipment store to the west of Pathfields. Support subject to a tie to the main dwelling and that the stable block be restricted to equestrian use only. 82 15/0192/FUL MR & MRS ROSS STRATTON LODGE, SIDCLIFFE, SIDMOUTH, Salcombe Regis EX10 9QA Ward Removal of greenhouse and construction of holiday letting unit. Amended plans received – These amendments relate to amended drawings showing parking and access arrangements and addition of screening and obscure glazing. Members were unable to support the application for the following reasons: The amendments to the proposal were not considered sufficient enough to alter the Committee’s previous view that the proposed access and parking arrangement were substandard and inadequate. 83 15/0974/FUL MR S BAINES BOET, HIGHER FORTESCUE, SIDMOUTH, EX10 9QE Salcombe Regis Construction of dormer windows and insertion of Ward velux roof light windows. Amended plans received – the amendments relate to the dormers and omission Support of roof lights. 84 15/1051/FUL MR & MRS G POWELL LOWER CHELSON FARM, SALCOMBE REGIS, Salcombe Regis SIDMOUTH, EX10 0PD Ward Construction of permanent agricultural workers dwelling and new vehicular access. Support subject to an agricultural tie being placed on the dwelling and on the land. Occupation of the dwelling should not take effect until the additional agricultural buildings granted with permissions 12/2347/FUL and 12/2438/FUL are in use. 85 15/1334/FUL MR MARK LANGDOWN SALCOMBE REGIS CAMPING AND CARAVAN PARK, Salcombe Regis SALCOMBE REGIS, SIDMOUTH, EX10 0JH Ward Proposed two storey side extension on east elevation of the existing dwelling house. Support

86 15/1373/FUL MRS CAROLINE TINSLEY CRAIG, SALCOMBE HILL ROAD, SIDMOUTH, Salcombe Regis EX10 8JR Ward Two storey and first floor extensions and raised terrace. Members were unable to support the application for the following reasons:  The design and mass of the proposed extensions would be out of keeping and inappropriate to the character of the existing dwelling and the area.  The proposed design jarred with the existing traditional building and was contrary to the policy of local design and distinctiveness. 87 15/1360/FUL MR IAN GRATTAN 24 BLACKTHORN CLOSE, SIDMOUTH, EX10 9XR North Ward Construction of replacement rear conservatory extension (retrospective). Members were unable to support the application for the following reasons: The conservatory extension would be overdevelopment and not in keeping with the proportions of the dwelling. 88 15/1384/FUL MR ALAN CAYLESS 24 BARN HAYES, SIDMOUTH, EX10 9EE North Ward Construction of rear extension and raised patio area. Support 89 15/1237/FUL BLUE CEDAR HOMES 9 MILLERS CLOSE, SIDMOUTH, EX10 8FH East Ward Erection of 1.7m high boundary fence to Plot 12.

Support 90 15/1425/FUL MR & MRS WALLACE 10 CAMBRIDGE TERRACE, SALCOMBE ROAD, East Ward SIDMOUTH, EX10 8PL Demolition of existing rear extension and Support reconstruction of rear single storey extension. 91 15/1426/LBC MR & MRS WALLACE 10 CAMBRIDGE TERRACE, SALCOMBE ROAD, East Ward SIDMOUTH, EX10 8PL Demolition of existing rear extension and reconstruction of rear single storey extension. Support subject to the agreement of the Conservation Officer. 92 15/1344/FUL MR & MRS G BOVEYS DOWN FARM, FARWAY, COLYTON, Adjoining Parish SWEETLAND EX24 6JD Construction of barn extension for use as animal Support housing and associated ground engineering works. 93 Notification of installation of telecommunications equipment. Members to note the following works are to be carried out. South Ward OPENREACH BT RADWAY S/O ROYAL MAIL, SIDMOUTH DELIVERY OFFICE, VICARAGE ROAD, SIDMOUTH, EX10 8TP Installation of telecommunications cabinet. Works noted: Members requested that the apparatus be kept free of advertising.

94 Prior notification of proposed works to trees in Conservation Area (Section 211 Notice) The Town Council had been given the required notification of the following tree works. 15/1246/TCA MR STEVE BARBOUR BROOKLANDS, CONVENT ROAD, SIDMOUTH, South Ward EX10 8RE T1, Eucalyptus: Reduce height by 4metres to leave a tree with a height of 6 metres (pruning cuts up to Works noted 100mm in diameter). Prune sides to shape. 95 Tree Exemption Reports No Tree Exemptions works were reported.

96 Unsupported Decisions Planning Application No. 15/0554/OUT 1 Laundry Lane, Sidford, Sidmouth, EX10 9QR Demolition of existing building and construction of 5no. dwellings with associated access and garaging (outline application with all matters reserved)

Town Council District Council Supported Refused

Planning Application No. 15/0815/FUL Flint House, Peak Hill Road, Sidmouth, EX10 0NW Construction of extensions to roof of garage/annex building to provide enlarged games room.

Town Council District Council Supported Refused

Planning Application No. 15/0631/FUL Olinda Cottage, Heydons Lane, Sidmouth, EX10 8NJ Construction of rear extension, formation of new vehicular access and parking space including provision of roller shutter, repositioning of existing pedestrian entrance gate and construction of boundary wall.

Town Council Unable to support Withdrawn by Applicant 97 Appeals No Appeals were reported.

98 Enforcement Letters No enforcement letters were received.

……….……..……….…………………………………………… CHAIRMAN OF THE PLANNING COMMITTEE

Agenda Item 10.1 Minutes of the meeting of Sidmouth Town Council’s Planning Committee Held at the Council Chamber, Woolcombe House, Sidmouth, Wednesday 15th July 2015

Councillors present:- John Dyson (Chairman) David Addis Michael Earthey Marc Kilsbie Graham Liverton Ian McKenzie-Edwards Simon Pollentine John Rayson Apologies:- Ian Barlow Jack Brokenshire Kelvin Dent Stuart Hughes Dawn Manley Jeff Turner

The meeting started at 6.30pm and finished at 7.50pm.

In the absence of the Vice-Chairman, Councillor Ian McKenzie-Edwards was appointed as Vice- Chairman for the meeting.

99 Declarations of Interest Name Item Number Type Action Taken Details Cllr Simon 15/1517/FUL Lower Buckley, Personal Remained in the Chamber Acquainted Pollentine Bridge Street, Sidbury, Sidmouth, Interest during discussion and voting. with the agent. EX10 0RY 100 Minutes The Minutes of the Planning Committee meetings held on Wednesday 3rd and 17th June 2015 were signed as a true and accurate record. 101 District Council Members It was formally noted that the participation of those Councillors who are also members of the East Devon District Council in both the debate and subsequent vote is on the basis that the views expressed are preliminary views taking account of the information presently made available to the Town/Parish Council. The District Councillors reserve their final views on the application until they are in full possession of all the relevant arguments for and against. 102 Applications for consideration Resolved That in respect of the Planning Applications set out below and attached, representations to the manner in which they should be determined, be made known to the East Devon District Council in accordance with schedule 16 of the Local Government Act 1972. 103 Matters of Report The Planning Clerk reported that a Tree Preservation Order had been made in respect of land at and adjacent to 68 Sidford High Street, Sidford, Sidmouth, EX10 9SQ under TPO No 15/0012/TPO.

Amended Plans Received 104 15/0998/FUL MR & MRS HAYNES OLD ORCHARD, 24 COTFORD ROAD, SIDBURY, Sidbury Ward SIDMOUTH, EX10 0SQ Single storey extension and alteration to roof of existing side extension. Demolition of existing Support outbuilding and reconstruction. Amended plans received relating to revised proposed design. 105 15/0999/LBC MR & MRS HAYNES OLD ORCHARD, 24 COTFORD ROAD, SIDBURY, Sidbury Ward SIDMOUTH, EX10 0SQ Single storey extension and alteration to roof of existing side extension. Demolition of existing Support outbuilding and reconstruction. Amended plans received relating to revised proposed design. 106 15/1241/FUL MR BARRY BYRON DENBIGH, BENNETTS HILL, SIDMOUTH, West Ward EX10 9XH Construction of part two storey and part single storey rear extension, single storey side extension to provide enlarged replacement garage and porch and bay window to front elevation. Amended plans Support received relating to omission of first floor window on east elevation and inclusion of privacy screen on western boundary. Site location plan also corrected to include garage. Applications for consideration 107 14/2121/FUL MASHMRC 15 HIGH STREET, SIDMOUTH, EX10 8LN East Ward Construction of replacement shop front and single storey side extension. Amended plans received. These amendments relate to revised shop front and Support internal layout, and reduction of side extension to single storey only. 108 15/1506/FUL MRS RUTH ALAM 37 SAMPSON CLOSE, SIDMOUTH, EX10 9FD North Ward Re-location of existing shed to driveway.

Support 109 15/1491/FUL MR PETER OBRIEN 10 SALTERS MEADOW, SIDMOUTH, EX10 9BL North Ward Construction of rear two storey extension.

Support subject to appropriate screening being provided to protect the amenity of the neigbouring property. 110 15/1434/FUL MR MARTIN LARKIN 24 SID PARK ROAD, SIDMOUTH, EX10 9BW North Ward Construction of two storey side extension.

Support

111 15/1220/FUL MR AND MRS L HILL 114 MALDEN ROAD (adjoining), SIDMOUTH, Primley Ward EX10 9LY Construction of dwelling including formation of vehicular access. Members were unable to support the application for the following reason: The proposed development would be overdevelopment and not in keeping with the local character of the area which is predominantly larger dwellings in spacious gardens. 112 15/1534/FUL MR MERVYN SALTER THE SLADE CENTRE DONKEY SANCTUARY, Salcombe Regis MIRE LANE, SALCOMBE REGIS, SIDMOUTH, Ward EX10 0NU Construction of extension to existing barn for the storage of straw and plastic bag recycling Support equipment. 113 15/1481/FUL MS JACQUELINE SYMES SANDCOMBE LODGE, SIDBURY, SIDMOUTH, Sidbury Ward EX10 0QN Replacement of mono pitch roof with pitched roof Support over external stores. 114 15/1517/FUL MRS CAROLYN LOWER BUCKLEY, BRIDGE STREET, SIDBURY, Sidbury Ward MARSHALL SIDMOUTH, EX10 0RY Demolition of existing garden room/carport and Support erection of single storey extension and raised terrace. 115 15/1392/FUL MR AND MRS MOSS INNISFREE, HIGHER BROOK MEADOW, Sidford Ward SIDFORD, SIDMOUTH, EX10 9SS First floor extension on west elevation, two storey Support rear extension and installation of obscure glazed first floor window on east elevation. 116 15/1173/LBC MR TAYLOR CLIFTON HOUSE, 4 CLIFTON PLACE, PEAK HILL South Ward ROAD, SIDMOUTH, EX10 8RZ Creation of new access and staircase to Clifton Walk with balustrade and internal alterations to Clifton House. Amended plans received. These amendments relate to elevation to Clifton Walk provided. Members were unable to support the application for the following reasons:  The elevation drawing provided by the applicant contained no construction detail and was inadequate in providing the additional information requested.  The metal gate shown in the drawing was not in keeping with the local character of the area. 117 15/1174/FUL MR TAYLOR CLIFTON HOUSE, 4 CLIFTON PLACE, PEAK HILL South Ward ROAD, SIDMOUTH, EX10 8RZ Creation of new access and staircase to Clifton Walk with balustrade and internal alterations to Clifton House. Amended plans received. These amendments relate to elevation to Clifton Walk provided.

Members were unable to support the application for the following reasons:  The elevation drawing provided by the applicant contained no construction detail and was inadequate in providing the additional information requested.  The metal gate shown in the drawing was not in keeping with the local character of the area. 118 15/1325/LBC REV. D FAYLE FLAT 2, 7 FORTFIELD TERRACE, SIDMOUTH, South Ward EX10 8NT Insertion of suspended ceiling in bathroom. Support subject to the agreement of the Conservation Officer. 119 15/1494/FUL MR AND MRS C MEAD UPHILLS, GREENWAY LANE, SIDMOUTH, West Ward EX10 0LZ Demolition of existing dwelling and garage and Support construction of replacement dwelling and garage/workshop. 120 Tree Exemption Reports No Tree Exemptions works were reported.

121 Unsupported Decisions Planning Application No. 15/0823/FUL 20 Glebelands, Sidmouth, EX10 8UD Ground floor extension on east elevation and loft conversion including raising of ridge height and provision of a glazed half gable at each end.

Town Council District Council Unable to support Granted 122 Appeals No Appeals were reported.

123 Enforcement Letters Sidford Post Office, School Street, Sidford, Sidmouth, EX10 9PF Flat divided into two flats. The Planning Clerk reported a letter from East Devon District Council regarding the creation of two dwellings (single flat converted into two flats) at Sidford Post Office, School Street, Sidford, Sidmouth, EX10 9PF. The creation of an additional flat (dwelling) requires planning permission under the terms of the Town and Country Planning Act 1990, because a new dwelling had been created. In order to satisfy that planning permission is not required, the applicant was asked to contact East Devon District Council to arrange a visit to the property.

12 Livonia Road, Sidmouth, EX10 9JB Rear extension without permission. The Planning Clerk reported a letter from East Devon District Council regarding the construction of a rear extension at 12 Livonia Road, Sidmouth, EX10 9JB. The development of a rear extension requires planning permission under the terms of the Town and Country Planning Act 1990 because the length of the extension will be greater than half the width of the original dwelling house. In the circumstances there were two options available: 1. Remove the extension. 2. Apply retrospectively for planning permission to retain the extension.

…………..……….……………………………………………… CHAIRMAN OF THE PLANNING COMMITTEE 16

Agenda Item 10.1 Minutes of the meeting of Sidmouth Town Council’s Planning Committee Held at the Council Chamber, Woolcombe House, Sidmouth, Wednesday 29th July 2015

Councillors present:- John Dyson (Chairman) Ian Barlow (Vice-Chairman) David Addis Jack Brokenshire Kelvin Dent Michael Earthey Marc Kilsbie Ian McKenzie-Edwards John Rayson Jeff Turner Apologies:- Dawn Manley Simon Pollentine

The meeting started at 6.30pm and finished at 7.50pm.

124 Declarations of Interest Name Item Number Type Action Taken Details Cllr John 15/1567/FUL Land to the Personal Remained in the Chamber Acquainted with the Dyson rear of 98 to 100 High Interest during discussion and applicant. Street, Sidmouth. voting. Cllr John 15/1567/FUL Land to the Personal Remained in the Chamber Acquainted with the Rayson rear of 98 to 100 High Interest during discussion and applicant. Street, Sidmouth. voting. 125 District Council Members It was formally noted that the participation of those Councillors who are also members of the East Devon District Council in both the debate and subsequent vote is on the basis that the views expressed are preliminary views taking account of the information presently made available to the Town/Parish Council. The District Councillors reserve their final views on the application until they are in full possession of all the relevant arguments for and against. 126 Applications for consideration Resolved That in respect of the Planning Applications set out below and attached, representations to the manner in which they should be determined, be made known to the East Devon District Council in accordance with schedule 16 of the Local Government Act 1972. Amended Plans Received 127 15/0868/FUL WESTCLIFF HOTEL WESTCLIFF HOTEL, MANOR ROAD, SIDMOUTH, South Ward EX10 8RU Construction of extension to hotel restaurant Support (revised scheme to that approved by planning permission 11/1521/FUL. Amended plans received to omit the 8no apartments.

128 15/0192/FUL MR & MRS ROSS STRATTON LODGE, SIDCLIFFE, SIDMOUTH, Salcombe Regis EX10 9QA Ward Removal of greenhouse and construction of holiday letting unit. Amended plans received relating to new location of building. Unable to support Reason: the amendments to the proposal were not considered sufficient enough to alter the Committee’s previous view that the access and existing parking arrangements were substandard and inadequate. 129 15/1334/FUL MR MARK LANGDOWN SALCOMBE REGIS CAMPING AND CARAVAN PARK, Salcombe Regis SALCOMBE REGIS, SIDMOUTH, EX10 0JH Ward Construction of two storey side extension on east elevation with incorporation of increase of existing roof height. Amended description received as Support follows: Construction of two storey side extension on east elevation with incorporation of increase of existing roof height. 130 15/1295/FUL MR CHRIS BOND 10 MALDEN ROAD, SIDMOUTH, EX10 9LS Primley Ward Two-storey side and single storey rear extensions and rear dormer window with roof enlargement. Amended plans received relating to the reduction in size of the rear dormer window. Unable to support Reason: the amendments to the proposal were not considered sufficient enough to alter the Committee’s previous view that:  The development would be out of proportion with the other houses in the area.  The development would adversely affect the amenity of the neighbouring properties.  The design and mass of the proposed extensions would be out of keeping and inappropriate to the local character of the area. Applications for consideration 131 15/1286/ADV RBS 52 – 58 HIGH STREET, SIDMOUTH, EX10 8LJ East Ward 1 x fascia with 2no internally illuminated Nat West brand lettering and chevron logo, 1no. internally illuminated projecting sign, 1no. internally illuminated ATM surround and 1no. vinyl entrance sign and name plate. Deferred: This item was deferred pending further investigation regarding the impact of the already installed signage on the local area. 132 15/1557/ADV FRANCHISE 63 HIGH STREET, SIDMOUTH, EX10 8LE East Ward CONSULTANTS LTD Retention of projecting ice cream cone sign.

Approved

133 15/1567/FUL MR AND MRS RICHARD LAND TO THE REAR OF 98 TO 100 HIGH STREET, East Ward ELEY SIDMOUTH. Construction of 2no semi-detached dwellings Support replacing existing storage building. 134 15/1551/ADV LLOYDS PHARMACY LLOYDS PHARMACY, BEACON MEDICAL CENTRE, North Ward SEDEMUDA ROAD, SIDMOUTH, EX10 9YA Erection of 1no internally illuminated acrylic Approved projecting cross sign and 1 no non illuminated fascia sign. 135 15/1617/FUL SIR JOHN CAVE BT DL SIDBURY MANOR, SIDBURY, SIDMOUTH, EX10 0QE Sidbury Ward Installation of biomass boiler in existing store in stable block (including installation of flue), Support construction of biomass fuel store and creation of access track and retaining wall. 136 15/1618/LBC SIR JOHN CAVE BT DL SIDBURY MANOR, SIDBURY, SIDMOUTH, EX10 0QE Sidbury Ward Installation of biomass boiler in existing store in stable block, including installation of flue, and construction of biomass fuel store. Support subject to the agreement of the Conservation Officer. 137 15/1560/FUL EAST DEVON DISTRICT CONNAUGHT GARDENS, PEAK HILL ROAD, South Ward COUNCIL – STREET SIDMOUTH SCENE Construction of 30m length of steel railings along Support cliff top edge. 138 Tree Exemption Reports No Tree Exemptions works were reported.

139 Unsupported Decisions No unsupported decisions were received.

140 Appeals No Appeals were reported.

141 Enforcement Letters No enforcement letters were received.

…………..………….…………………………………………… CHAIRMAN OF THE PLANNING COMMITTEE

Agenda Item 11.1

Sidmouth Town Council - Detailed Income and Expenditure Report Month 3 - June 2015

Actual Actual Current Budget Current Year to Annual Month Date Budget Variance

Council Services

Public Conveniences 0 0 28,000 28,000 Public Conveniences-Mtce Sidbury/Manstone 0 0 1,000 1,000 Flower Beds, Planters & Watering 0 581 16,000 15,419 Christmas Lighting & Switch-on 0 0 8,800 8,800 Donation to Christmas Lighting (Income) 0 0 -1,500 -1,500 Sidmouth Hopper Bus 0 2,768 8,000 5,232 Donation to Hopper Bus (Income) 0 0 0 0 Noticeboards and Fingerposts 0 0 2,500 2,500 Sidmouth Information Centre 0 0 21,600 21,600 Drinking Fountain, Sidbury 0 11 100 89 Annual Report Printing/Distribution 0 0 1,000 1,000 Parish Paths Partnership Payments 0 0 0 0 Parish Paths Partnership (Income) 0 -2,774 0 2,774 £0 £586 £85,500 £84,914

Discretionary Expenditure

Grants 0 10,590 12,000 1,410 Folk Week, Children's Festival & Family Tickets 0 25,000 25,000 0 Folk Week Social Dance 0 5,000 5,000 0 Sidmouth Town Band 0 0 2,000 2,000 Boat Jetty (former Jurassic Coast Marine Links) 0 0 25,000 25,000 South West Museum Development 0 0 800 800 Dog Hygiene Bins 0 0 600 600 Sand bags 0 0 1,500 1,500 Youth Service Support 6,000 12,000 24,000 12,000 Seagulls Management 0 0 450 450 Sidmouth App / Promotion 0 0 2,000 2,000 Donation to use of Party Tent (Income) 0 0 0 0 Woolley Bequest Payments 0 0 0 0 Woolley Bequest (Income) -50 -150 0 150 £5,950 £52,440 £98,350 £45,910

Sidmouth Town Council - Detailed Income and Expenditure Report Month 3 - June 2015 Actual Actual Current Budget Current Year to Annual Month Date Budget Variance Woolcombe House

Services Gas/Water/Elec 145 1,024 3,800 2,776 Woolcombe House Business Rate 0 2,880 5,800 2,920 Woolcombe House (Loan Interest&Repayment) 7,444 7,444 14,890 7,446 Woolcombe House-General Maintenance 640 1,266 5,800 4,534 Woolcombe House Grounds 76 228 1,200 972 Woolcombe House Building Reserve 0 0 2,000 2,000 Council Chamber Hire (Income) 0 0 0 0 Band Hut Repairs 0 0 6,750 6,750 £8,305 £12,842 £40,240 £27,398

Other Property

Alma Lane Field 0 0 500 500 Alma Lane Field (Income) 0 -50 0 50 Manstone Youth Centre 457 4,230 12,000 7,770 Manstone Sports and Play Areas 0 0 5,000 5,000 Long Park & Play Area 0 0 8,000 8,000 Other Additional Play Areas 0 0 10,000 10,000 Seafront Amenity Building 1,300 3,927 20,000 16,073 Stowford Community Centre 0 0 5,000 5,000 Conservatory Maintenance 0 250 1,000 750 Fire Beacon Stewardship (Income) 0 0 0 0 Sidmouth Golf Club (Income) 0 0 -5 -5 Elec Pole Rent (Income) 0 -37 -35 2 £1,757 £8,320 £61,460 £53,140

Trust Property The Ham

The Ham Ground Mtce 0 0 4,103 4,103 The Ham Other Mtce 0 96 2,500 2,404 The Ham Play Equipment 0 0 1,300 1,300 The Ham Reserve 0 0 2,000 2,000 The Ham 3Phase Power 24 61 500 439 The Ham Rent (Income) -4,100 -5,100 -8,125 -3,025 Manstone

Manstone Land Ground Mtce 0 0 500 500 Manstone Other Maintenance 0 0 1,600 1,600 Manstone Reserve 0 0 2,000 2,000 Manstone Rent (Income) -238 -238 -950 -712 Salcombe Regis

S.R. Allotment Field Rent (Income) 0 0 -1 -1 S.R. Recreation Field (water) 0 26 250 224 S.R. Recreation Field Rent (Income) 0 0 -2 -2 -£4,314 -£5,155 £5,675 £10,830

Sidmouth Town Council - Detailed Income and Expenditure Report Month 3 - June 2015

Actual Actual Current Budget Current Year to Annual Month Date Budget Variance

Members

Members/Chairman's Allowances 0 4,932 5,500 568 Chairman's Expenses 0 50 2,000 1,950 Members Expenses/Training 64 64 1,000 936 Elections 0 0 7,000 7,000 Civic & Hospitality 0 186 1,000 814 Civic Regalia 0 0 2,500 2,500 £64 £5,232 £19,000 £13,768

Staff

Salaries 7,055 21,253 90,000 68,747 Pensions 1,389 4,177 18,000 13,823 Staff Eye Tests 0 0 100 100 Training & Conferences 0 0 1,000 1,000 Officers Expenses 0 0 100 100 Tourism/Promotion Admin (Income) 0 0 -10,000 -10,000 Advert Planning Fees (Income) 0 -165 0 165 £8,444 £25,265 £99,200 £73,935

Office Expenses

Postage 69 97 1,500 1,403 Stationery 146 556 1,500 944 Telephone 181 703 3,000 2,297 Subscriptions 0 1,937 2,000 63 Photocopier 0 350 1,500 1,150 Internet, website and webcams 50 50 500 450 Computer Software Contracts 0 0 1,200 1,200 Computer Maintenance Contingency 0 0 3,000 3,000 Advertisements 0 40 500 460 Audit 0 300 1,600 1,300 Insurance 0 0 5,300 5,300 Sundry 44 87 1,200 1,113 Bank Charges -1 -2 0 2 Bank Interest Received (Income) -177 -425 0 425 £312 £3,693 £22,800 £19,107

Sidmouth Town Council - Detailed Income and Expenditure Report Month 3 - June 2015

Actual Actual Current Budget Current Year to Annual Expense Group Totals Month Date Budget Variance

Council Services 0 586 85,500 84,914 Discretionary Expenditure 5,950 52,440 98,350 45,910 Woolcombe House 8,305 12,842 40,240 27,398 Other Freehold Property 1,757 8,320 61,460 53,140 Trust Property -4,314 -5,155 5,675 10,830 Members 64 5,232 19,000 13,768 Staff 8,444 25,265 99,200 73,935 Office Expenses 312 3,693 22,800 19,107 Precept Received 0 -206,664 -413,328 -206,664 Council Tax Support Grant 0 -9,449 -18,897 -9,448

Net Income over Expenditure £20,518 -£112,890 £0 £112,890

Current/Deposit Bank Accounts £561,820 of which

Woolley Bequest £55,370

Earmarked Reserves £276,686

Agenda Item 13

Agenda Item 15

Sidmouth Town Council - Local Government Pension Scheme A guide to benefits and employer adopted discretionary powers

1. When will the policy commence? This policy will be effective from 1 September 2015.

2. Why has the council introduced this policy? 2.1 This policy aims to set out in summary details of the Local Government Pension Scheme (LGPS) and the ‘discretionary powers’ that have been adopted by Sidmouth Town Council (STC). These are discretions under the following:

 The Local Government Pension Scheme Regulations 2013 (prefix R)  The Local Government Pension Scheme (Transitional Provisions and Savings) Regulations 2014 (prefix TP)  The Local Government Pension Scheme (Administration) Regulations 2008 (prefix A)  The Local Government Pension Scheme (Benefits, Membership and Contributions) Regulations 2007 (as amended) (prefix B)  The Local Government Pension Scheme (Transitional Provisions) Regulations 2008 (prefix T)  The Local Government Pension Scheme Regulations 1997 (as amended) (prefix L)

2.2 This policy takes into account the scheme changes effective 1 April 2014 (New LGPS). Further information about the LGPS, the scheme rules and benefits are available at www.Peninsulapension.org.uk.

2.3 The LGPS is open to all employees of the council between age 16 and 75 years. It is known as a “CARE” scheme (career average revalued earnings) and is administered by Peninsula Pensions (part of Devon County Council) which is known as the ‘administering authority’.

2.4 The LGPS provides both contractual and discretionary benefits relating to:

 age retirement (in relation to the LGPS)  early retirement  redundancy, efficiency and ill health retirements  death in service of 3 x pensionable pay  widow’s/widower’s benefits  partner’s (same sex and cohabiting) benefits  children’s benefits  the purchase of additional pension.

2.5 The LGPS is an evolving scheme which is subject to change via statutory instruments and new Acts placed before Parliament. Information on changes to the scheme are posted on the council’s intranet and on the Peninsula Pensions website for all employees to access. For our policy relating to pension and redundancy, please see our Redundancy and Policy Procedure. 2.6 The pension scheme requires the Council to decide how it would like to deal with the discretionary benefits which form part of the LGPS scheme. These are referred to as ‘discretionary rules’ in this guide.

3. What is the council’s policy? Normal age retirement under the scheme is linked to your state retirement age (protection applies if you reach age 65 between 1 April 2012 and 31 March 2022). However, you can opt to retire from age 55 but this may result in a reduction in your pension benefits.

3.2 The level of reduction applied if you opt to take your pension benefits before your normal retirement date (NRD) is determined by actuarial tables. Further information regarding the level of reductions can be obtained from the Town Clerk.

3.3 Your benefits will be reduced if you:

 Retire between ages 55 and your NRD (or age 65 if protected) and you are age 60 after 1 April 2016  Retire between age 55 and your NRD and you joined the LGPS after 1 October 2006.  Retire between ages 55 and your NRD and you are aged 60 before 31 March 2016 and joined the LGPS before 1 October 2006, BUT have not achieved the sum of 85 (age and LGPS service).  Are aged 55 between 1 April 2016 and 31 March 2020 and have achieved the sum of 85 (age and LGPS service).

3.4 These reductions only apply if you choose to retire between age 55 and your NRD and do not leave the council for reasons of ill health retirement or redundancy.

3.5 Benefits can accrue up to age 75. Benefits may also be deferred between your NRD and age 75. This means your benefits will be enhanced by the pension fund in recognition of you not having taken them.

4. The following are the discretions adopted by STC Regulation R31 Policy Decision

Redundancy The Council will not award additional There are specific policies covering the pension in cases of redundancy. approach to a redundancy in relation to your pension.

4.1 The LGPS makes provision for the payment of benefits under an ill health retirement. The payment of these benefits are not age related but based upon the recommendation of the council’s occupational health advisor.

4.2 The main criteria used to recommend an ill health retirement is that you have become permanently incapable of discharging efficiently the duties of your current employment and you have reduced likelihood of obtaining gainful employment (in Local Government or otherwise) before your normal retirement date (NRD).

4.3 Ill health retirement benefits are based upon one of three tiers. The tier under which you retire will determine whether your benefits are enhanced and by how much. The occupational health advisor is responsible for determining the appropriate tier. The tiers are as follows:

Tier 1 No prospect of other gainful employment at any age before your normal retirement date. You will get a pension and normally a lump sum based on the membership you have built up so far, PLUS all the extra membership you would have built up if you had remained a member to your NRD. Tier 2 No prospect of other gainful employment now or any time in the next 3 years; but there IS good prospect before your NRD. You will get a pension and normally a lump sum based on the membership you have built up so far PLUS 25% extra membership you would have built up if you had remained a member to your NRD. Tier 3 Good prospect of other gainful employment straight away or any time in the next 3 years. You will get your lump sum (if applicable) to keep. But your pension will only be paid for a limited time, and will be reviewed after 18 months. The pension is paid for a maximum of 3 years but may be suspended earlier following the 18 month review or taking up gainful employment. Benefits are paid based upon accrued service only, there are NO enhancements. East Devon District Council is required to undertake a review at the end of 18 months to determine whether you are still incapable and if pension benefits should continue to be paid.

Regulation B 30A (3) Policy Decision

Tier 3 Ill health retirement

This decision applies where you are The council will not grant payment of retired under a Tier 3 ill health retirement suspended benefits between age 55 and and have suspended benefits and are 60 where there is a strain payment cost aged between 55 and 60. to the council.

Regulation TPsch2, para 2 (2) & 2 (3) Policy Decision

Early payment of benefits age 55 to 60

Where you choose to retire between age The council will allow the 85 year rule to 55 and 60 the council must decide apply providing there is no cost to the whether to allow the 85 year rule to employer (called a strain payment). apply.

Where you choose to retire between age The council will not waive, in part or 55 and 60 and there is an actuarial whole, any actuarial reduction of reduction to your benefits, the council benefits. can choose to waive this reduction.

Regulation R30(8) Policy Decision

Early payment of benefits after age 60

If you choose to take your benefits before The council will not waive, in part or your normal retirement date (NRD) then whole, any actuarial reduction of your those benefits may be reduced. benefits.

The council has the discretion to waive any reduction of your benefits.

Regulation B30(5) & B30A (5) Policy Decision

Early payment of benefits – general

The council has the discretion to waive The council will not waive, in part or any actuarial reduction applied to your whole, any actuarial reduction of your benefits paid early. benefits.

Regulation R31(5) Policy Decision

Early payment of benefits – pre 1.4.2008 service

If you choose to take your benefits early and some of your benefits are based on The council will not waive, in part or service between 31.3.1998 and 1.4.2008 whole, any actuarial reduction of then the council has discretion to waive benefits. these benefits.

Regulation B30(2) & R31(2) Policy Decision

Deferred benefits

If you have deferred benefits (as either a The council will not grant early release of current or ex-employee) you can request deferred benefits between age 55 and these are released early between age 55 age 60 where there is a cost to the and age 60. council (called the strain payment).

The council is able to release deferred The council will not grant an application benefits to you for service post 31.3.1998 for the early release of deferred benefits and pre 1.4.2008 and if you are aged where service is post 31.3.1998 and pre 50/55 and age 60. This is subject to an 1.4.2008 between age 50/55 and age 60 additional where there is a cost to the council (called the strain payment).

Regulation B31(7)(a) Policy Decision

Deferred benefits

The council has discretion to allow The council will allow you to take deferred benefits to be taken where deferred benefits that relate to service service is prior to 1.4.1998. prior to 1.4.1998 before your NRD providing there is no cost to the council (called the strain payment).

Regulation R22 (7)(b) & R22(8)(b) Policy Decision

Transferred in of deferred pensions

The council is required to apply a The council will not allow you to transfer discretion as to whether it will allow a deferred benefits into your current transfer into your current pension pension if the application is after the 12 scheme outside of the 12 month rule. months of you joining the LGPS in your current job.

The council will not allow you to transfer deferred benefits into your pension arising from new employment if the application is after the 12 months of you joining the LGPS in the new employment.

Regulation R100(68) Policy Decision

Extension of the 12 month period for transferred pensions

The regulations allow for the council to The council will not extend the 12 month apply discretion to extend the 12 month limit for transferring a deferred pension. limit to transfer a deferred pension into your current pension or new employment.

5. Flexible Retirement

The council will consider flexible retirement requests. If you are over age 55 you may request to take your pension benefits whilst still in employment where it is agreed that you can reduce your hours of work or in such circumstances as your grade is reduced.

This approach offers an opportunity for individuals to take a gradual or phased approach to retirement. This option is entirely at the council’s discretion with cost and service/customer needs as the primary considerations.

Please refer to the Flexible Retirement Policy which is available on the intranet. The council may not agree to further applications for flexible working if the original application has been agreed which results in the early payment of pension benefits.

STC has adopted the following discretionary rules for these circumstances:

Regulation R30(6) & TP11(2) Policy Decision

Flexible retirement The council will allow flexible retirement The level of benefits and any cost to the at its discretion. In all cases the financial employer are dependent on each implications (including the early release employee personal circumstances. The costs, called a strain payment) and employer has discretion to allow flexible business need will be primary retirements and the early payment of considerations. benefits.

Regulation R30(8) Policy Decision

Flexible retirement and reduced benefits The council will not waiver any reduced Your benefits may be reduced if you are benefits, in part or all that you may allowed to take them under a flexible receive as a result of a flexible retirement retirement. The council has discretion to and the early release of benefits. waiver either part or all of the reduction.

6. Making additional pension contributions (APCs)

You can make additional pension contributions (APCs) up to a maximum of £6,500 per annum (increased annually by CPI). There are two methods used for making additional pension contributions:

(a) Purchase direct via the LGPS (APC’s) (b) Use of an AVC vehicle (Prudential or Equitable Life)

STC has adopted the following discretionary rules for these circumstances:

Regulation R16(2)(e) & R16(4)(d) Policy Decision

Shared cost APC scheme The council has determined that it will not The council has discretion to share the share the cost of any APC scheme you costs of any APC scheme you start. may have set up.

Regulation R17(1) & definition of Policy Decision SCAVC in Rsch 1

Shared cost AVC scheme post 1.4.2014

If you have an AVC scheme started after The council has determined that it will not 1.4.2014 then the council has discretion share the cost of any post 1.4.2014 AVC to share the cost of this AVC scheme. scheme you may have set up.

Regulation TP15(1) & A25(3) Policy Decision

Shared cost AVC scheme pre 1.4.2014

If you have an AVC started before The council has determined that it will not 1.4.2014 the council has discretion to share the cost of any pre 1.4.2014 AVC share the cost of this AVC scheme. you may have set up.

7. Your contributions

Your contributions are based upon a table of pensionable pay bandings which show the employer and employee contribution rates.

Your contribution rate is determined by all your pensionable pay, including overtime, additional hours, market supplements and honoraria. STC has adopted the following discretionary rules for these circumstances:

Regulation R9(1) & R9(3) Policy Decision

Review of contribution rate

The council is required to determine The council will review and change your when it will review your contribution rate. contribution rate on a permanent change of pensionable pay where there are fixed payments that are defined for longer than 6 months.

8. Periods of unpaid leave

If you take unpaid leave then this will reduce your pension benefit. You have the option to purchase the lost pension under an APC arrangement. If you make the option within 30 days of the last date of unpaid leave then the council will pay 2/3rds of the cost of the lost pension and you will pay 1/3rd.

If you fail to make a decision to the council in the 30 day period then the full cost of purchasing any lost pension must be paid for by yourself. The cost is determined by actuarial tables and the council will advise of the value of the lost pension benefit.

If you take unpaid leave under the Additional Unpaid Leave policy here then your pension benefits are not affected.

9. Leaving and joining the LGPS

All permanent and fixed term employees are automatically opted into the LGPS unless they choose to opt out. You are able to opt out of the LGPS and opt back in as many times as you wish, however this will of course affect your benefits as it will directly affect the amount of service accumulated in the scheme as well as your pensionable pay accrued. In addition, during any opt out period no death in service benefits would be paid.

10. Appendices and other information

The discretions within the Local Government Pension Scheme are prescribed to local councils who can decide within limits what it can provide by way of administering the scheme.

The discretions within Local Government Pension Scheme are prescribed to local councils who can decide within limits what it can provide by way of administering the scheme. Although the policy deals with age related benefits and may have an adverse impact on staff between the ages of 55-60, it is deemed that these can be objectively justified on the basis of cost. Any ill health decisions are taken objectively by independent Occupational Health professionals.

11. Who authorised the policy strategy and date of authorisation and date for review the policy/strategy. The Council in consultation with EDDC Payroll (including UNISON), have agreed this policy.

12. Related Policies/Strategies, Procedures and Legislation

Details of the Local Government Pension Scheme, the employer’s responsibilities and how the scheme operates are available on the administering body’s web site: www.peninsulapensions.org.uk

 The Local Government Pension Scheme Regulations 2013  The Local Government Pension Scheme (Transitional Provisions and Savings) Regulations 2014  The Local Government Pension Scheme (Administration) Regulations 2008  The Local Government Pension Scheme (Benefits, Membership and Contributions) Regulations 2007 (as amended)  The Local Government Pension Scheme (Transitional Provisions) Regulations 2008  The Local Government Pension Scheme Regulations 1997 (as amended)