EOSGTCENTRAL Jii JUN272006 ;- Note to Ms

UNITED NATIONS NATIONS UNIES

POSTAL ADDRESS - ADRESSE POSTALE : UNITED NATIONS, N.Y. 10017 CABLE ADDRESS - ADRESSE TELEGRAPHIQUE : UHATIONS NEWYORK

EXECUTIVE OFFICE OF THE SECRETARY-GENERAL CABINET DU SECRETAIRE GENERAL

7 July 2006

Dear Mayor Akiba,

On behalf of the Secretary-General, I would like to thank you for your kind invitation for him to attend the Peace Memorial Ceremony to be organized by the Hiroshima City on 6 August 2006 in Hiroshima, Japan.

Please be assured that your invitation was given due consideration. I regret to inform you, however, that the Secretary-General will not be able to attend due to prior commitments at that time. I am pleased to inform you that Mr. Nobuaki Tanaka, Under-Secretary-General for Disarmament Affairs, will attend and deliver a message on behalf of the Secretary-General.

With best wishes for a successful ceremony,

Yours sincerely,

Alicia Barceria~ Chef de Cabinet

The Honourable Tadatoshi Akiba Mayor Hiroshima City

JUL -7 2006

EOSGTCENTRAL jii JUN272006 ;- Note to Ms. Alicia Barcena Ibarra \ ' i EXECUTIVE OFF!" """" "" "—^ I _PFTH£SECHETARV-GL

Peace Memorial Ceremony in Hiroshima, Japan

1. Thank you for you note of 19 June forwarding the letter from the Mayor of <=^

2. As you noted, in previous years my predecessors have attended the ceremony and delivered a message on behalf of the Secretary-General. Indeed, it has been customary that the Under-Secretary-General for Disarmament Affairs attend, therefore it is my_ intention to participate in the Peace Memorial Ceremony to be held in Hiroshima on 6 August 20067

3- I wiU.submit in due course, through you, the draft message to be delivered on the P.5?asiqn_qn.behalf of the Secretary-General for his approval.

Nptfuaki/Eanaka Under-Secretary-Gene^l for Disarmament Affairs 26 June 2006 Note to Mr. Tanaka

Peace Memorial Ceremony in Hiroshima, Japan

Please find attached a letter from Mayor Tadatoshi Akiba of Hiroshima, Japan, inviting the Secretary-General to attend the Peace Memorial Ceremony on 6 August 2006 in Hiroshima.

In previous years, other senior United Nations officials including former Under-Secretary-General for Disarmament Affairs, Mr. Nobuyasu Abe, have attended and delivered a message on behalf the Secretary-General.

I would appreciate you letting me know if you have any plans to be in Japan in August and would be able to attend the ceremony.

Thank you.

Alicia Barcena 19 June 2006

26-07361 >li^ T'J May 22, 2006

His Excellency Mr. Kofi A. Annan AC fiON ^ ^ :' ( ofvpv \ v '• ' Secretary-General of the United Nations wwi-i ^ UN Headquarters ; First Avenue at 46th Street New York, NY 10017 USA

Dear Mr. Secretary-General:

I hope that this letter finds you in the best of health and spirits.

Please allow me to express my deep respect for your continuing efforts toward the realization of everlasting world peace amid today's harsh international conditions.

As I am sure you are aware, thjsAjugusJjyhe Cityof Hiroshima, with the participation of Hiroshima citizens and individuals from all walks of life, will hold the Peace Memorial Ceremony to comfort the souls of those people whose lives were lost due to the atomic bombing here, as well as to pray for the realization of everlasting peace. We are deeply grateful for the fact that you dispatched as your representative to last year's Ceremony Mr. Nobuyasu Abe, then UN Under-Secretary-General for Disarmament Affairs.

Last year at both the NPT Review Conference and the High-Level Plenary Meeting of the 60th United Nations General Assembly, negotiations for nuclear non-proliferation and disarmament were held between many countries. However, as before the fear of nuclear proliferation grows daily, and humanity finds itself in an increasingly serious crisis created by weapons of mass destruction. In this situation, we believe that the mission of Hiroshima is to appeal across the globe for the abolition of nuclear weapons and the realization of everlasting world peace.

For these reasons, we would be honored were you to deliver an address and offer a wreath of flowers at this year's Peace Memorial Ceremony, and believe that these actions would serve as an important symbol of the appeal for eternal world peace and have a major impact on the international community. Each of Hiroshima's approximately 1.15 million citizens would be honored to have you join us at this year's ceremony. Furthermore, your attendance would lift the spirits of the many atomic bomb survivors and families of the deceased.

T730-8586 jS&m^EHlM^fflT 1-6-34 JE

Tadatoshi Akiba, Mayor

1-6-34 Kokutaiji-machi, Naka-ku, Hiroshima 730-8586 Phone: 082-504-2106 Fax: 082-249-6460 e-mail: kokusai@city. Hiroshima, jp Page 2 of2 His Excellency Mr. Kofi A. Annan May 22, 2006

We are aware that you must be extremely busy with official duties, however we humbly request the great honor of your presence at this year's Hiroshima Peace Memorial Ceremony, and would also like to invite Mrs. Nane Annan to accompany you. The City of Hiroshima would be pleased to bear hotel and round-trip travel expenses for both you and your wife. Please find detailed information regarding this event on the attached^ page.

In the event that you are unable to be present, we would be honored for the UN Under-Secretary-General for Disarmament Affairs to attend the ceremony and read a message on your behalf.

I also wish to humbly request the pleasure of your company at a dinner I plan to host wjthjhe attendance of honored guests. I will send information regarding the dinner separately.

In closing, I offer my best wishes for your continued good health and the further prosperity of the United Nations.

Sincerely yours,

Tadatoshi Akiba Mayor The City of Hiroshima Hiroshima Peace Memorial Ceremony

Date and Time: August 6 (Sunday), 2006, from 8:00 a.m. Location: Hiroshima Peace Memorial Park Nakajima-cho, Naka-ku Hiroshima City

If we may have the honor of your attendance, we would be most grateful to receive a reply by Friday, June 30.

Contact information: Masahito Otowa (Mr.), Director Naoya Tamura (Mr.), Assistant Director Atsushi Ishida (Mr.), Chief

General Affairs Division Planning and General Affairs Bureau The City of Hiroshima 1-6-34 Kokutaiji-machi, Naka-ku Hiroshima 730-8586 Japan

TEL:+81-82-504-2033 FAX: +81-82-504-2069 EMAIL: [email protected] ROUTING SLIP FICHE DE TRANSMISSION TO: Mr. Kevin S. Kennedy /] >n FROM: Christopher de Bem^~Vs/° /^ ROOM NO: S-1027C EXT: 3.2133 DATE: 7 June 2006

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31 May 2006

Dear Mr. Tharoor,

Attached please find a letter from Mr. Tadatoshi Akiba, Mayor of Hiroshima, to extend his invitation to the Secretary-General to attend the Hiroshima Peace Memorial Ceremony to be held on 6 August 2006 in Hiroshima. Last year Mr. Nobuyasu Abe, former Under-Secretary-General for Disarmament Affairs, attended the ceremony as the Secretary-General's representative and delivered the message of the Secretary-General to the ceremony.

I should be grateful if you could transmit this letter to the Secretary-General for his attention and take an appropriate action at your end. I attach a copy of the letter for your information.

Yours sincerely, r\

Charmine Koda Director

DEPARTMENT OF Pi:i'.: 1C i"1^-™™ gRce of ihj Mr. Shashi Tharoor £;=- Under-Secretary-General for Communications and Public Information

S-1027A United Nations New York

TEL: (03) 5467-4451/4 • FAX: (03) 5467-4455 • E-mail:[email protected] rfi May 22, 2006

His Excellency Mr. Kofi A. Annan Secretary-General of the United Nations UN Headquarters First Avenue at 46th Street New York, NY 10017 USA

Dear Mr. Secretary-General:

I hope that this letter finds you in the best of health and spirits.

Please allow me to express my deep respect for your continuing efforts toward the realization of everlasting world peace amid today's harsh international conditions.

As I am sure you are aware, this August 6 the City of Hiroshima, with the participation of Hiroshima citizens and individuals from all walks of life, will hold the Peace Memorial Ceremony to comfort the souls of those people whose lives were lost due to the atomic bombing here, as well as to pray for the realization of everlasting peace. We are deeply grateful for the fact that you dispatched as your representative to last year's Ceremony Mr. Nobuyasu Abe, then UN Under-Secretary-General for Disarmament Affairs.

T730-8586 jS

Tadatoshi Akiba, Mayor

1-6-34 Kokutaiji-machi, Naka-ku, Hiroshima 730-8586 Phone: 082-504-2106 Fax: 082-249-6460 e-mail: kokusai@city. hiroshima. jp Page 2 of2 His Excellency Mr. Kofi A. Annan May 22, 2006

In the event that you are unable to be present, we would be honored for the UN Under-Secretary-General for Disarmament Affairs to attend the ceremony and read a message on your behalf.

I also wish to humbly request the pleasure of your company at a dinner I plan to host with the attendance of honored guests. I will send information regarding the dinner separately.

In closing, I offer my best wishes for your continued good health and the further prosperity of the United Nations.

Sincerely yours,

Tadatoshi Akiba Mayor The City of Hiroshima Hiroshima Peace Memorial Ceremony

Date and Time: August 6 (Sunday), 2006, from 8:00 a.m. Location: Hiroshima Peace Memorial Park Nakajima-cho, Naka-ku Hiroshima City

If we may have the honor of your attendance, we would be most grateful to receive a reply by Friday, June 30.

Contact information: Masahito Otowa (Mr.), Director Naoya Tamura (Mr.), Assistant Director Atsushi Ishida (Mr.), Chief

General Affairs Division Planning and General Affairs Bureau The City of Hiroshima 1-6-34 Kokutaiji-machi, Naka-ku Hiroshima 730-8586 Japan

TEL:+81-82-504-2033 FAX:+81-82-504-2069 EMAIL: soumufajcity.hiroshima.jp