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CITY of ORILLIA Council Committee Meeting Monday, June 17, 2013 6:00 P.M

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CITY of ORILLIA Council Committee Meeting Monday, June 17, 2013 6:00 P.M CITY OF ORILLIA Council Committee Meeting Monday, June 17, 2013 6:00 p.m. - Tudhope-McIntyre Boardroom 7:00 p.m. - Council Chamber Orillia City Centre A G E N D A Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page Open Session Chair - Councillor M. Fogarty Call to Order Approval of Agenda Disclosure of Interest Minutes - May 30, 2013 Budget Committee - June 3, 2013 Council Committee Closed Session Motion to move into Closed Session "THAT, pursuant to Section 239(4) of the Municipal Act, 2001, S.O. 2001, c.25, notice is hereby given that Council Committee intends to hold a closed session meeting in the Tudhope-McIntyre Boardroom to deal with matters pursuant to Section 239(2) (b) and (e) of the said Act (Personal and Legal Matters)." Chair - Councillor P. Bowen Closed Session Items 1. Financial Analyst - re Extension Agreement - 12 Lankin Blvd. Properties. File: C01-2013- (Legal) 2. Senior Planner and Director of Public Works - re 514 Laclie Street - 0.3 Meter (1 foot) Municipal Reserve. File: L07- (Legal) Page 1 of 124 Page 3. Clerk's Department - re Appointments to Committees. File: C01-2013- (Personal) Motion to Rise to Open Session Open Session - 7:00 p.m. Motions Arising from Closed Session Discussions Consent Agenda 7 - 8 1. Municipal Heritage Committee - re Heritage Grant Policy. File: A09-GEN THAT this Committee recommends to Council that as recommended in a report dated June 4, 2013 from the Municipal Heritage Committee, staff of the Development Services Department be directed to develop a Designated Heritage Property Grant Program for the consideration of Budget Committee as part of the 2014 budget process. 9 - 12 2. Municipal Heritage Committee - re Jake Gaudaur Plaque Replacement. File: C12-MHC THAT this Committee recommends to Council that as recommended in a report dated June 5, 2013 from the Municipal Heritage Committee, funding be provided by the City to cover the 50% municipal share (estimated at $1,900) to repair/replace the damaged Jake Gaudaur plaque under the Ontario Heritage Trust plaque program; AND THAT, due to the September 15 application deadline, the funds be allocated from the 2013 Operating Contingency; AND THAT, subsequent to funding approval, staff from the Parks, Recreation and Culture Department be requested to submit the required application by September 15, 2013. 13 - 18 3. The Villages of Leacock Point - re traffic congestion at the intersection of Atherley Road and Forest Avenue. File: T08-GEN a) Report - Public Works Department. THAT this Committee recommends to Council that the report dated June 5, 2013 from the Public Works Department regarding concerns expressed by The Villages of Leacock Point about traffic congestion at the intersection of Atherley Road and Forest Avenue, be received as information. 19 - 23 4. Deputy CAO/City Clerk - re installation of a sidewalk on Fittons Road East. File: T05-GEN Page 2 of 124 Page a) Report - Public Works Department. THAT this Committee recommends to Council that the report dated June 10, 2013 from the Public Works Department regarding the installation of a sidewalk in front of 13 Fittons Road West to West Street North, be received as information. 25 - 29 5. Deputy Clerk - re bicycles on City Transit buses. File: T03-GEN a) Report - Public Works Department. THAT this Committee recommends to Council that the report dated June 4, 2013 from the Public Works Department regarding bicycles on City Transit buses, be received as information. 31 - 40 6. Catherine Ashton - re Funding for the Experimental Lakes Area (ELA) and the Canadian-European Union Comprehensive Economic Trade Agreement (CETA). File: F11-GEN a) Report - Manager of Economic Development and Director of Environmental Services. THAT this Committee recommends to Council that the report dated June 3, 2013 from the Manager of Economic Development and Director of Environmental Services regarding the Council of Canadians' message regarding the Environmental Lakes Area (ELA) and the Canada-EU Comprehensive Economic Trade Agreement (CETA), be received as information. 41 7. Public Works Department - re Memorial Avenue Tax Payment Deferral. File: F02-GEN THAT this Committee recommends to Council that as recommended in a report dated June 7, 2013 from the Public Works Department, commercial properties abutting Memorial Avenue road reconstruction be offered a deferral for the scheduled August 15, 2013 and October 15, 2013 tax payment installments to November 15, 2013 and December 15, 2013 respectively. 43 - 47 8. Recreation Facility Supervisor - re Baseball Day in Orillia. File: M02-GEN THAT this Committee recommends to Council that as recommended in a report dated June 11, 2013 from the Recreation Facility Supervisor, Baseball Day in Orillia be approved subject to compliance with the park permit process; AND THAT the Securitas request for funding be forwarded to the Grants Committee for consideration. Page 3 of 124 Page THAT the recommendations set out on the June 17, 2013 Consent Agenda, be adopted by Council Committee and forwarded to Council for ratification. Board Reports 49 - 71 1. Municipal Heritage Committee - re Proposal to Designate 55 Scott Street. File: C01-2013- THAT this Committee recommends to Council that as recommended in the report dated June 4, 2013 from the Municipal Heritage Committee, the property located at 55 Scott Street, known as the Franklin Carmicheal House, be designated as a property of cultural heritage value under Part IV of the Ontario Heritage Act as outlined in the report dated April 2013 by Su Murdoch Historical Consulting. 73 - 82 2. Fire Station Project Team - re Fire Station Project - Award of Design-Build Bid. File: D22-FIRE THAT this Committee recommends to Council that as recommended in a report dated June 7, 2013 from the Fire Station Project Team, the proposal for the design-build construction of the Orillia Fire Station as submitted by Greystone Project Management Inc. be accepted in accordance with their proposal dated May 28, 2013; AND THAT the Project Team be authorized to commence negotiations with Greystone Project Management Inc. for the final review of the RFP requirements and to determine if any savings can be achieved; AND THAT once contract negotiations are complete, at a cost not to exceed $5,961,028, including $103,099 HST, the Mayor and Clerk be authorized to execute the CCDC 14 Form of Design-Build Stipulated Price Contract, 2000, including supplementary conditions, with Greystone Management Inc.; AND THAT the Fire Station Project Steering Committee, having completed its mandate, be dissolved. Council Referrals - Nil Departmental 83 - 91 1. Senior Planner and Director of Public Works - re 514 Laclie Street - 0.3 Meter (1 foot) Municipal Reserve. File: L07- THAT this Committee recommends to Council that, further to the report dated June 8, 2013 from the Senior Planner and Director of Public Works regarding an application for consent for 514 Laclie Street and a 0.3 metre (one foot) municipal reserve, staff be directed to pursue Option __ as set out in the Page 4 of 124 Page report. 93 - 102 2. Chief Administrative Officer - re Policing Options - Public Meeting. File: L04- THAT this Committee recommends to Council that as recommended in a report dated June 7, 2013 from the Chief Administrative Officer, Council hold a public meeting on July 16, 2013 at 7:00 p.m. in the Council Chamber to consider policing options. 103 - 110 3. Chief Administrative Officer - re Policing Accommodations. File: L04-M- THAT this Committee recommends to Council that the report dated June 6, 2013 from the Chief Administrative Officer regarding Policing Accommodations, be received as information. 111 - 114 4. Chief Administrative Officer - re OPP Costing Formula. File: L04-M- THAT this Committee recommends to Council that the report dated June 6, 2013 from the Chief Administrative Officer regarding the OPP Costing Formula, be received as information. 115 - 124 5. Chief Administrative Officer and Clerk's Department - re Continuous Improvement Program. File: H08-CIP THAT this Committee recommends to Council that as recommended in a report dated May 27, 2013 from the Chief Administrative Officer and the Clerk's Department, Council approve the continuous improvement program implementation plan as set out in Schedule "A" to the report. Enquiries Announcements Adjournment Page 5 of 124 Page 6 of 124 CITY OF ORILLIA TO: Council Committee- June 17, 2013 FROM: Municipal Heritage Committee DATE: June4, 2013 SUBJECT: Heritage Grant Program Proposal Recommendation THAT the Municipal Heritage Committee recommends to Council that staff of the Development Services Department be directed to develop a Designated Heritage Property Grant Program for the consideration of Budget Committee as part of the 2014 budget process. Background The Municipal Heritage Committee in recent months has initiated discussion and research on how to provide an incentive for owners of designated heritage properties in the residential/institutional tax class to undertake maintenance of the heritage features of their property. At the April 2, 2013 meeting, the Chief Financial Officer provided the legislative background from both the Municipal Act and the Ontario Heritage Act to outline the opportunities whereby a municipality may provide for financial incentives. Analysis While an opportunity exists to create a tax break for owners of designated properties under the Municipal Act, the Committee agreed that this strategy would not insure that the annual savings to the property owner would be spent on the upkeep of the heritage features of the properties. Grant opportunities, however, are possible as outlined by Section 39 of the Ontario Heritage Act which reads: Grants and loans 39. (1) The council of a municipality may pass by-laws providing for the making of a grant or loan to the owner of a property designated under this Part for the purpose of paying for the whole or any part of the cost of alteration of such designated property on such terms and conditions as the council may prescribe.
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