Home Daycare Provider Handbook
2306 Guthrie Rd. Suite 260-H Garland, TX 75043 972-203-9490 toll free: 877-208-9490 fax: 972-203-9429 TABLE OF CONTENTS
Program Introduction ...... page 1
Purpose of the Child Care Food Program ...... page 2
Rates of Reimbursement ...... page 3
Qualifying for Tier I Rates………………….…………….page 4
Child Enrollment Form ...... page 5
Staff/Child Ratio Chart ...... page 6
Eligibility for Your Own Children ...... page 7
Income Standards for Provider Family ...... page 8
BASIC MEAL REQUIREMENTS
Sample Menu for 1-12 ...... page 9
Meal Requirements for 1-12…..…………………………page 10
Sample Infant Menu ...... page 11
Infant Meal Pattern ...... page 12
Infant Q & A ...... page 13
Meal Count and Cover Sheet ...... page 14
Licensing Ratios ...... page 15
All About Allowable Meals ...... page 16
Unallowable Meals ...... page 17
Helpful Hints ...... page 18 BASIC FOOD GROUPS
Breads and Cereals...... page 19
Fruits and Vegetables ...... page 22
Meats and Equivalents ...... page 24
Milk Group ...... page 25
ADDITIONAL INFORMATION/ FORMS
On behalf of
,
Welcome to the Child Care Food Program!
972-2033-9490
877-208-9490 tollfree
fax: 972-203-9429
email: [email protected] www.nutriservice.org
Please feel free to call for any reason!
NUTRISERVICE, INC. 2306 GUTHRIE RD. SUITE 260-H Garland, TX 75043 Sharon Ray, Director
A nonprofit organization established in 1983.
People who are eligible to participate in the program must not be discriminated against because of race, color, national origin, sex, age, disability, religion or political belief. Anyone who believes that they have been discriminated against should write immediately to: Director, Civil Rights Division, MC E609, Texas Department of Human Services, P.O. Box 149030, Austin, TX 78714-9030 or Secretary of Agriculture, Washiington, D.C., 20250. Note: Discrimination complaints based on religion or political beliefs must be referred only to the Director, Civil Rights Division, Texas Department of Human Services
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THE PURPOSE OF THE CHILD CARE FOOD PROGRAM
The Child and Adult Care Food Program (CACFP) was established to help home daycare providers offer nutritious meals to the children in their care by partially reimbursing daycare providers for each eligible meal or snack served to daycare kids.
HOW THE CACFP WORKS:
YOUR PART: 1. You provide a copy of your registration. 2. Read over this Provider Handbook. 3. Provide 100% of the meals served to each child you are claiming (excluding infant formula). 4. Complete menus and meal counts on a daily basis. 5. Mail/Submit your menus on the last day of the month. 6. You must receive CACFP training each year, either in a self-study or on-site workshop. 7. Receive your direct deposit for reimbursement.
OUR PART: 1. Visit your home to provide materials and assistance. 2. Check your menus each month and calculate reimbursement. 3. Submit monthly reimbursement claim to TX DEPT AGRICULTURE. 4. Provide you with all information you need to serve "allowable" meals and snacks, as well as menu planning ideas, recipes, etc. 5. Offer in-home training, workshops & education material to enhance your daycare.
U.S.D.A. Food and Nutrition Programs
Texas Dept. Agriculture, Child Nutrition Programs
Nutriservice, Inc.
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Rates of Reimbursement
Effective July 1, 2011
Tier I Tier II
Breakfast: 1.24 .45 Lunch: 2.32 1.40 Supper: 2.32 1.40 AM & PM Snacks: .69 .19
Reimbursement rates are the same for infant meals as they are for children ages 1-12.
Reimbursement rates for the meals served under the CACFP are adjusted annually on July 1.
The money for your reimbursement check comes from the U.S. Dept of Agriculture. They have a "block" of money set aside for the CACFP, which is divided among the different state agencies that administer the CACFP. The agency in Texas is the Texas Dept. of Agriculture, Food and Nutrition Division. TDA contracts with sponsoring agencies, like Nutriservice, Inc. to work with the individual day home providers like you.
SUBMITTING MENUS AND WAITING FOR THE CHECK:
The 2 to 6 week lag time of your reimbursement check is due to processing. Each month, you can check to see what Monday is the first Monday after the 2nd of the month. This is the day our claim is usually processed by the TDA in Austin. Now count two Wednesdays after this process day and that is our target date for your receipt of payment.
If a holiday falls on Monday, if the batch in which our claim is included has any incorrect claims in it, if any little unforeseen anything delays the check writing process, it will delay it until the following Monday. That is why it is so important to send your menus on the last day of the month. If you are uncertain when to expect payment, feel free to call. While we can never depend on the regularity of payment, we can try to predict it.
If your menus are not in the office in time to send in with the rest of the claim, you will most likely lose reimbursement for that month. Unfortunately, we cannot “catch up” the next month. Occasionally we can “amend” the claim. If your menus are going to be late, call the office to make sure you won’t miss the deadline. MENUS DUE ON THE 2ND DAY OF THE MONTH REGARDLESS OF HOLIDAYS.
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Qualifying for TIER I Rates:
1. If your home is located in the attendance area of an elementary school where 50% or more of the students receive free/reduced price lunch, then your business qualifies for Tier I rates. 2. If your home is located in a geographically eligible area based on census data, you qualify for Tier I rates. or
3. Your household income qualifies you if your total household income is at or below the rates in the chart on page 7.
or 4. The household income of the parents of each child can qualify that child’s meals for Tier I rates.
. If you qualify by elementary school, that determination lasts for 5 years.
. If you qualify by household income, that determination lasts for 1 year. (We renew these applicatiions in annually.)
. If a child in your daycare qualifies by income, the determination lasts for one year. You can request an application for all children enrolled in youur daycare or you can request an application for those families you think might qualify. The income information is confidential and is mailed by the parent diri ectly to the sponsor.
. If you need an applicatiion for either your own household or for the parents of your dayycare children, you simply request them from the office.
If you have any questions abouut your Tier status, just call us!
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ELIGIBILITY FOR YOUR OWN CHILDREN
Home daycare providers may claim their own children on the Child Care Food Program ONLY if the total household income meets income guidelines established by USDA. Check the chart on the next page to see if your total household income is less than or equal to those standards. If you qualify to claim your own children, you will be reimbursed for your child's eligible snacks and meals at the same rate as your daycare children.
In order to be eligible to claim your children's meals, an application must be submitted to Nutriservice,Inc. containing all eligibility criteria, including total current household income, names of all household members, and the signature of a household member.
Children having parents or guardians who become unemployed are eligible for free or reduced-price meals during the period of unemployment provided that the loss of income causes the family income during the period of unemployment to be within the eligibility standard for those meals.
If you are able to claim your child's meals, your status is valid for one year. You will be required to renew your application annually. Verification of income is not required at the time of application but you may be asked to verify your income at any time during the year.
The income that you receive from Nutriservice is considered self-employment income. However, the income from the meals you serve to your own children is not considered taxable income.
The information that you give to Nutriservice on form 1531 will remain confidential and will not be used for any purpose other that the Child Care Food Program. If you have any questions regarding the eligibility of your own children, please call us at (972)203-9490.
TO QUALIFY FOR A FREE OR REDUCED-PRICE MEAL FOR YOUR CHILD/CHILDREN, AT LEAST ONE NON-RESIDENT CHILD ENROLLED FOR CHILD CARE MUST BE PRESENT AND PARTICIPATING IN THE MEAL SERVICE.
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INCOME STANDARDS FOR DETERMINING NUTRITION PROGRAM ELIGIBILITY
INGRESOS MAXIMOS PARA DETERMINAR LA ELEGIBILIDAD PAREA EL PROGRAM DE NUTRICION
July/julio 1, 2011 – June/junio 30, 2012 Family Size Household Incomes/Ingresos de la case
Numero de personas en Annual Income Monthly Income Weekly Income la familia Ingresos Anuales Ingresos Mensuales Ingresos Semanales 1 20,147 1679 388 2 27,214 2268 524 3 34,281 2857 660 4 41,348 3446 796 5 48,415 4035 932 6 55,482 4624 1067 7 62,549 5213 1203 8 69,616 5802 1339 For each additional family 7067 589 136 member add:
Children from families whose incomes are at or below the levels shown above, or who receive temporary cash assistance (TANF/AFDC) or food stamp benefits, are eligible for free or reduced-price meals.
Son elegibles para comidas gratis o a precio reducido los ninos de familias que reciben asistencia economica temporal (TANF/AFDC) o beneficios de estampillas para comida y los ninos de familias con ingresos que no sobrepasen la cifra indicada arriba para una familia con ese numero de personas.
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ENROLLMENT FORMS:
IMPORTANT: The child is not enrolled in the CACFP until you have submitted the enrollment form to the office and we are not allowed to reimburse for those meals until we have the form.
The DATE on the enrollment form determines when you are eligible to begin claiming meal service for the enrolled child.
You can print your enrollment form from the web menus application and have the parent sign it after you type in the information. Then you can send it by fax or mail or attach to an email. If you use web menus, when the status of the child changes from pending to active, we have received the form (check this when you enroll a new child)
You may claim reimbursement for any food service up to two meals and one snack or one meal and two snacks per child per day.
Enrollment forms are also needed on your own children under the age of 13 whether or not you qualify to claim their meals on the CACFP.
As you enroll your daycare children, you keep a copy of the enrollment form and send Nutriservice, Inc. the original. Keep your copy for 3 years.
Please make sure the form is complete and legible.
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THE MONTHLY PAPERWORK- MENUS
ON-LINE MENUS: We recommend using the Online Menus. Send us an email or call the office & give us your email address. We can instantly sign you up for the on-line menus and send you a password. To download the program on your computer, go to the website with your user name and password at www.minutemenukids.com This is completely free to all Nutriservice Providers, and you can try it out for free. (You will need a password from us to log on.)
Manual Method:
1. Make sure your name is on each page.
2. You fill out separate menus for separate age groups: one menu each month for ALL 0-1 year old children and one menu each month for all 1-12 year old children. You do combine their attendance on one page.
3. At the top of the menu, write in the day and date. At the bottom, be sure to total your attendance and meals.
4. Plan your menu one day in advance or one week in advance, however you find it easiest. We suggest at least one week in advance so grocery shopping is easier, maybe less expensive, you feel more organized and you are sure to have a variety of meals. You need to have a different menu each day so that there is a variety offered to the children. Of course, infants' needs are different and you will want to offer a baby a new food only once a week until you are sure there is not an allergic reaction to the new food. It is okay to serve a favorite food more than once a week!
5. You can claim reimbursement for any enrolled daycare child in your home that you are legally registered or licensed to care for and who is offered an eligible meal or snack.
6. You must supply 100% of any meal or snack you offer a child in order to claim it for reimbursement. The exception to this rule is breast milk or infant formula.
7. When filling out your menu, you must follow the USDA minimum requirements for infants and children as including in your handbook and on the back of your menus.
8. Fill out every food group item for the meal you are serving. For every snack, choose 2 out of the 4 food groups listed.
9. Your menu should list the food components served, not the name of the dish that was served. For example if you serve tuna casserole, break down the ingredients and then add any additional foods needed, such as milk.
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USDA Childd Care Food Program Meal Requirements for Children
Age 1-2 Age 3-5 Age 6-12 Breakfast
Milk 1/2 Cup 3/4 Cup 1 Cup Juice or Fruit or Vegetable 1/4 Cup 1/2 Cup 1/2 Cup Bread or 1/2 Slice 1/2 Slice 1 Slice All 3 Dry Cereal 1/4 Cup 1/3 Cup 3/4 Cup
components: Cooked Cereal, Grains & Pasta 1/4 Cup 1/4 Cup 1/2 Cup
Snacks Milk 1/2 Cup 1/2 Cup 1 Cup Juice or Fruit or Vegetable 1/2 Cup 1/2 Cup 3/4 Cup Bread or 1/2 Slice 1/2 Slice 1 Slice Dry Cereal 1/4 Cup 1/3 Cup 3/4 Cup Cooked Cereal, Grains & Pasta 1/4 Cup 1/4 Cup 3/4 Cup Meat or Poultry or Fish or Cheese or 1/2 Ounce 1/2 Ounce 1 Ounce Eggs 1/2 Egg 1/2 Egg 1 Egg Peanut Butter or 1 Tablespoon 1 Tablespoon 2 Tablespoons different groups different groups Dried Beans and Peas 1/8 Cup 1/8 Cup 1/4 Cup Peanuts or Soynuts, Treenuts, Seeds, 1/2 Ounce 1/2 Ounce 1 Ounce Serve 2 components from 2 from Serve 2 components Yogurt 2 oz. or 1/4 Cup 2 oz. or 1/4 Cup 4 oz. Or 1/2 Cup
Lunch/ Supper Milk 1/2 Cup 3/4 Cup 1 Cup Meat or Poultry or Fish or 1 Ounce 1 1/2 Ounce 2 Ounces Cheese or 1 Ounce 1 1/2 Ounce 2 Ounces Yogurt - Plain or Sweetened or 1/2 Cup 3/4 Cup 1 Cup Eggs 1 Egg 1 Egg 1 Egg Peanut Butter or 2 Tablespoons 3 Tablespoons 4 Tablespoons Dried Beans and Peas 1/4 Cup 3/8 Cup 1/2 Cup Peanuts or Soynuts, Treenuts, Seeds Must be 1/2 oz. (50%) 3/4 oz. (50%) 1 oz. (50%) combined with another meat alternate Fruits (2 or more) or All 5 components All 5 components Vegetables (2 or more) or Fruits and Vegetables combined total: 1/4 Cup (total) 1/2 Cup 3/4 Cup Bread or 1/2 Slice 1/2 Slice 1 Slice Cooked Cereal, Grains & Pasta 1/4 Cup 1/4 Cup 1/2 Cup
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INFANT MEAL PATTERN CHART
If Infant receives Breast Milk you claim: all all all
If provider supplies formula, you can claim: all all all
If parent supplies formula (and provider supplies other components), you can claim: all all all
MEAL TYPE BIRTH - 3 MONTHS 4-7 MONTHS 8-11 MONTHS
4-6 FL OZ. Breast Milk 4-8 FL OZ. Breast 6-8 FL OZ. Breast BREAKFAST or Formula Milk or Formula Milk or Formula 0-3 TBSP. Dry Infant Cereal 2-4 TBSP. Dry Infant (optional) Cereal
1-4 TBSP. Fruit and/or Vegetable
4-6 FL OZ. Breast Milk 4-8 FL OZ. Breast 6-8 FL OZ. Breast LUNCH OR SUPPER or Formula Milk or Formula Milk or Formula
2-4 TBSP. Dry Infant Cereal and/or
1-4 TBSP. Meat, 0-3 TBSP. Dry Fish, Poultry, Egg Infant Cereal Yolk, or Cooked Dry (optional) Beans or Peas or 1/2 -2 OZ. (weight or volume) cottage Cheese, Cheese Food or Cheese Spread
1-4 TBSP. Fruit and/or Vegetable 2-4 FL OZ. Breast 4-6 FL OZ. Breast Milk 4-8 FL OZ. Breast Milk, Formula or fruit SUPPLEMENT (SNACK) or Formula Milk or Formula juice 0-1/2 slice crusty bread (optional) or 0-2 crackers (optional)
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Infant Feeding—Table of Contents
Infant Feeding 11.1 Infant Meal Pattern 11.2 Meal Requirements for Infants 11.3 USDA Guidance for Feeding Solid Foods to Infants Younger Than Four Months Fluid Milk Cereal Crediting Commercial Infant and Other Food 11.5 for the Infant Feeding Program Fruits and Vegetables Commercial Baby Foods That Are Reimbursable Commercial Baby Foods That Are Not Reimbursable Meat/Meat Alternates Commercial Baby Foods That Are Reimbursable Commercial Foods and Baby Foods That Are Not Reimbursable Bread and Crackers and Infant Cereals Bread and Cracker-type Products That are Reimbursable Bread Cracker-Type Products Cereal That Is Reimbursable Cereal That Are Not Reimbursable Fruit Juice Iron-Fortified Infant Formulas That Do Not Require 11.10 Medical Statements (as of 06/05/09) Milk-Based Infant Formulas Soy-Based Infant Formulas Follow-up Iron-fortified Formulas That Do Not Require 11.13 Medical Statements When They are Served to Infants at the Ages Indicated When Served to Infants Four Months and Older How to Store, Handle and Feed Breastmilk and 11.13 Infant Formula Before Arriving at the Facility Handling and Storing Breastmilk at the Facility Preparing and Using Stored Breastmilk for Feeding Purchasing, Storage, Sanitary Preparation and Handling of Infant Formula Purchasing Cans of Formula Storing Cans of Formula Handling of Formula Prepared by Parents
Texas Department of Agriculture — August 2011 Infant Feeding 11.a Storing Bottles of Formula Warming Infant Formula Basic Principles for Introducing Solid Foods 11.16 How to Feed When Infant is Ready for Solid Foods Feeding Safety Watching for Allergic Reactions Drinking Water Foods Not to Feed Infants Never Feed Infants These Foods (Can Result in Death of Infant) Sanitary Food Preparation and Safe Food Handling Hand Washing When Should Hands Be Washed? Cleaning and Sanitizing Food Preparation Areas, Equipment, Feeding Dishes and Utensils and Dining Areas Using Commercially Prepared Baby Food When Purchasing Baby Foods When Serving Baby Food in Jars When Storing Baby Food in Jars
Infant Feeding 11.b Texas Department of Agriculture —August 2011 Infant Feeding
Good nutrition is essential to the rapid growth and development that occurs during an infant’s first year. Providing infants with the right foods will promote good health and give them the opportunity to enjoy new tastes and textures as they establish good eating habits. Feeding also helps infants establish warm relationships with their parents and caregivers. Positive and supportive feeding techniques are essential in allowing infants to eat well and to develop healthy attitudes toward themselves and others.
This section will help schools feed the infants in their care as they change and develop. Parents will also give important information that will assist in feeding their infants. Communicate frequently with the parents so that the food the infants are being fed at home can be coordinated with the food being fed them at school. This way the best care for the infants can be assured.
For more detailed information refer to Feeding Infants: A Guide for Use in the Child Nutrition Programs. This publication is available on the Team Nutrition Home Page at: http://www.fns.usda.gov/tn/Resources/feeding_infants.html.
Texas Department of Agriculture —August 2011 Infant Feeding 11.1 Infant Meal Pattern Meal Type Birth through 4 Months through 8 Months through 3 Months 7 Months 11 Months BREAKFAST • 4-6 fluid ounces (fl oz) of • 4-8 fl oz of formula 1 or • 6-8 fl oz of formula 1 or formula 1 or breastmilk 2,3. breastmilk 2,3 ; breastmilk 2,3 ;
and and
• 0-3 tablespoons (Tbsp) of • 2-4 Tbsp of infant cereal 1 ; infant cereal 1,4. and
• 1-4 Tbsp of fruit or vegetable or both. LUNCH OR • 4-6 fl oz of formula 1 or • 4-8 fl oz of formula 1 or • 6-8 fl oz of formula 1 or 2,3 2,3 2,3 SUPPER breastmilk . breastmilk ; breastmilk ; and and
• 0-3 Tbsp of infant cereal 1,4 ; • 1-4 Tbsp of fruit or vegetable or both ; and and • 0-3 Tbsp of fruit or vegetable or both 4. • 2-4 Tbsp of infant cereal 1 ;
and/or
• 1-4 Tbsp of meat, fish, poultry, egg yolk, cooked dry beans or peas; or
• 1/2-2 oz. of cheese; or • 1-4 oz. (volume) of cottage cheese; or
• 1-4 oz. (weight) of cheese food, or cheese spread. SNACK • 4-6 fl oz of formula 1 or • 4-6 fl oz of formula 1 or • 2-4 fl oz of formula 1 or breastmilk 2,3. breastmilk 2,3. breastmilk 2,3, or fruit juice 5 ;
and
• 0-1/2 slice of bread 4,6 or 0-2 crackers 4,6. 1 Infant formula and dry infant cereal must be iron-fortified. 2 Breastmilk or formula, or portions of both, may be served; however, it is recommended that breastmilk be served in place of formula from birth through 11 months. 3 For some breastfed infants who regularly consume less than the minimum amount of breastmilk per feeding, a serving of less than the minimum amount of breastmilk may be offered, with additional breastmilk offered if the infant is still hungry. 4 A serving of this component is required only when the infant is developmentally ready to accept it. 5 Fruit juice must be full-strength. 6 A serving of this component must be made from whole-grain or enriched meal or flour.
Infant Feeding 11.2 Texas Department of Agriculture — August 2011 Meal Requirements for Infants Infants from birth through eleven months, who participate in the National School Lunch Program (NSLP) and/ or School Breakfast Program (SBP), must be offered a breakfast or lunch, which meet the meal pattern requirements. Foods for infants must have a texture and consistency appropriate for their ages. Infants must be fed during a time consistent with the infant’s eating habits. Reimbursable meals for infants may contain either breast milk or iron-fortified infant formula, or both. To receive reimbursement, the school must offer the infant a complete meal that meets the appropriate meal pattern requirements based on the infant’s age. The meal must be fed to the infant by the school staff. Whole milk may not be served as part of a reimbursable meal for infants younger than one year of age.
All of the following criteria must be met in order for infant feeding programs in the school to be eligible to participate in the NSLP and SBP:
1. The infants must be enrolled in the contracting entity (CE). 2. There must be an educational component in their care. 3. There must be an approved application on file for each infant for which free or reduced-price reimbursement is claimed. 4. Meals served must comply with the required infant meal patterns.
When planning meals for infants aged birth through 11 months, refer to the following information and use the Infant Meal Pattern in this section.
When infants from birth through 11 months of age participate in the NSLP and/or SBP, infant meal patterns must be served. Foods within the infant meal patterns shall be of a texture and consistency appropriate for the particular age group being served and shall be served to the infant during a span of time consistent with the infant’s eating habits.
For infants four through seven months of age, solid foods are optional and should be introduced only when the infant is developmentally ready. The school should consult with the infant’s parent in making the decision to introduce solid foods. Solid foods should be introduced one at a time on a gradual basis with the intent of ensuring health and nutritional well-being.
USDA Guidance for Feeding Solid Foods to Infants Younger Than Four Months The introduction of solid foods to infants younger than four months of age must be documented by a physician’s prescription approving the addition of solid foods, specifying which solid foods, and the quantity and consistency of such foods. Such documentation is required before the addition of other foods to the meal pattern of an infant younger than 4 months of age. If solid foods are introduced before the infant is ready, these foods may displace breastmilk or formula, resulting in inadequate energy and nutrient intake. In addition, because the digestive system is not well developed before 4 to 6 months of age, feeding solids can increase the risk of digestive problems and food allergies. By 4 to 5 months of age, the extrusion reflex of early infancy has
Texas Department of Agriculture —August 2011 Infant Feeding 11.3 disappeared and the ability to swallow non-liquid foods is established.
For infants eight through 11 months of age, the total amount of food authorized in the meal patterns must be provided in order to qualify for reimbursement. Additional foods may be served to infants four months of age and older with the intent of improving their overall nutrition.
The decision regarding which infant formula to feed an infant is one for the infant’s doctor and parents/guardian to make together. A parent or guardian may elect to decline the offered infant formula and supply another formula.
Reimbursable meals for infants may contain either breastmilk or iron-fortified infant formula or both supplied by the caregiver or by the parent. However, to receive reimbursement the school must always offer the infant a complete, developmentally appropriate meal. The meal must be served and fed to the infant by the school.
Reimbursement for meals provided by parents allows for reimbursement for a meal that includes a substituted food item provided by a parent for medical reason, such as infant formula, as long as the school supplies at least one required meal component. A medical statement is required for all infant formulas that do not meet the definition for infant formula. According to regulations, infant formula means, “any iron-fortified infant formula, intended for dietary use as a sole source of food for normal, healthy infants served in liquid state at manufacturer’s recommended dilution.” (See listing of Iron-fortified Infant Formulas Which Do Not Require a Medical Statement in this Section.)
Breastmilk, provided by the infant’s mother, may be served in place of infant formula from birth through 11 months of age. Meals containing breastmilk or iron-fortified infant formula served to infants four months of age or older may be claimed for reimbursement when the other meal component or components are supplied by the school, provided that the school offered a “formula which meets program requirements” and the decision to decline the offered infant formula was made by the parents/guardian and is documented. At eight months of age infants should be consuming one-third of their calories as a balanced mixture of cereal, fruits, vegetables, and other foods in order to ensure adequate sources of iron and vitamin C.
Fluid Milk All milk served shall be pasteurized fluid types of milk that meet state and local standards. The United States Department of Agriculture (USDA) recommends that whole cow’s milk not be served to children under one year of age. In meal patterns for infants under one year of age, only breastmilk or iron-fortified infant formula is allowed for a meal to be reimbursable.
A serving of less than the minimum amount of breastmilk per feeding can be offered for some breastfed infants who regularly consume less than the minimum amount of breastmilk per feeding. However, additional breastmilk must be offered if the infant is still hungry.
Infant Feeding 11.4 Texas Department of Agriculture — August 2011 (See listing of Iron-fortified Infant Formulas Which Do Not Require a Medical Statement in this Section.)
Cereal Reimbursable infant cereal is any iron-fortified dry cereal specially formulated for and generally recognized as cereal for infants and routinely mixed with breastmilk or iron-fortified infant formula prior to consumption.
Crediting Commercial Infant and Other Food for the Infant Feeding Program
Fruits and Vegetables
Commercial Baby Foods That Are Reimbursable Commercial baby food fruits and vegetables which list fruit or vegetable as the first ingredient in the ingredient listing on the label are reimbursable as a meal component in the fruit or vegetable category in the Infant Meal Pattern. Commercial baby food fruits and vegetables which contain multiple fruits or multiple vegetables and list fruit or vegetable as the first ingredient in the ingredient listing on the label are reimbursable as a fruit or vegetable.
Commercial Baby Foods That Are Not Reimbursable Commercial baby food dinners which list fruit or vegetable as the first ingredient are not reimbursable as meal components in the Infant Meal Pattern. Commercial baby foods in the jarred cereal with fruit category are not reimbursable as a meal component in the fruit or infant cereal categories in the Infant Meal Pattern. Commercial baby foods in the dessert category (these generally have “dessert” or “pudding” as part of the product name on the front of the label) which list a fruit as the first ingredient in their ingredient listing are not reimbursable meal components in the Infant Meal Pattern. Commercially prepared fruits or vegetables containing DHA cannot be served to infants as part of a reimbursable meal. DHA is an omega-3 fatty acid known as docosahexaenoic. The source of DHA in some lines of baby food products is egg yolk. Although these products are not labeled or marketed as desserts, these DHA-added products contain similar ingredients (i.e. dried egg yolk, heavy cream, rice flour, vanilla extract) that may not be appropriate for an infant younger than 8 months of age. Introducing these “dessert-like” items into an infant’s diet at an earlier age could result in a food sensitivity or a food allergy. Although DHA-added products cannot contribute to the infant meal pattern, they may be served as additional foods to infants 8 months of age or older. It is recommended that schools check with the infant’s parent or guardian before serving them.
CEs are advised to check with parents to be certain that an infant has tried, and had no reaction to, baby food products containing multiple fruits or vegetables and other ingredients (such as milk, nonfat dry milk, whole milk solids, cheese, whey, wheat flour, or other wheat products,
Texas Department of Agriculture —August 2011 Infant Feeding 11.5 tomato, corn) before serving them. CEs should request that parents furnish a statement signed by a recognized medical authority if their infant is allergic to, and should not be fed, certain foods or ingredients. The statement must be signed by a licensed physician or recognized medical authority if the allergy is severe and life-threatening. The statement should include the medical or other special dietary needs, which restricts the infant’s diet, the food or foods to be omitted from the infant’s diet, and the food or foods to be substituted.
Meat/Meat Alternates
Commercial Baby Foods That Are Reimbursable Commercial plain strained baby food meats (including those with beef, chicken, turkey, lamb, veal and ham) are reimbursable as a meal component in the meat/meat alternate category in the Infant Meal Pattern. Gerber “2nd Foods™” baby food meat products (i.e., Beef and Beef Gravy, Chicken and Chicken Gravy, Ham and Ham Gravy, Lamb and Lamb Gravy, Turkey and Turkey Gravy, and Veal and Veal Gravy) are reimbursable even if they do contain additional ingredients, such as cornstarch and, in some cases, lemon juice concentrate. SFAs are advised to check with parents to be certain that an infant has tried and had no reaction to a meat product and any other ingredients besides the meat (such as cornstarch which could be a problem if an infant is allergic to corn) before serving them. Shelf-Stable, Dry or Semi-Dry Meat Snacks: Shelf-stable, dry or semi-dry meat snacks are not creditable in any meal served under the USDA School Nutrition Programs (SNP).
While the above mentioned snacks cannot contribute as a creditable component in a reimbursable meal, there are some meat stick type products that can be used in a reimbursable meal. The following are examples of meat stick products that may be counted as a creditable meat/meat alternate component in a reimbursable meal with a Child Nutrition (CN) Label or company certified product formulation statement:
1. Cooked, cured meat and/or poultry sausages excluding byproducts, cereals, binders or extenders such as Bologna, Frankfurters, Knockwurst and Vienna Sausage as are listed on pages 1-36 and 1-37 of the Food Buying Guide for Child Nutrition Programs.
2. Finger-food types of shelf-stable sticks, usually packed in water, with a parenthetical product name such as “chicken strips packed in water”, are creditable when offered for children one and older, and when made without byproducts, cereals, binders or extenders. These products are similar to Vienna Sausage. They are not creditable on the Infant Meal Pattern (ages 0-12 months).
3. Extended meat or poultry “patty-like” products shaped into sticks which are usually breaded and either frozen or refrigerated; and
4. Dried pepperoni when used as a topping on a CN Labeled pizza.
Infant Feeding 11.6 Texas Department of Agriculture — August 2011 Commercial Foods and Baby Foods That Are Not Reimbursable Commercial baby food combination dinners are not reimbursable because the actual amount of various food components in the dinners is difficult to determine; however, these foods can be served as additional foods. Information on the exact percentage of ingredients in these dinners is proprietary and thus not available to the public. Meat sticks or “finger sticks” (which look like miniature hot dogs) are not reimbursable as a meat/meat alternate in the Infant Meal Pattern because they could present a choking risk in infants and, by the manufacturer’s declaration; they are designed to match the skills of children over 12 months of age. Commercial fish sticks, other commercial breaded or battered fish or seafood products, canned fish with bones, hot dogs, and sausages are not reimbursable as a meat/meat alternate in the Infant Meal Pattern because these foods are not designed by their manufacturers for consumption by infants (less than 12 months of age). Infants may choke on these food items and there may be an incidental bone in fish sticks and other breaded fish products. Yogurt is not reimbursable as a meal component in the Infant Meal Pattern. Yogurt can be served as an additional food if a parent requests that it be served. “Pasteurized Prepared Cheese Products” (formerly labeled by Kraft as “cheese spreads” and “cheese foods”) are not creditable for any food based menu planning approach for Child Nutrition Programs. “Cheese Product” has never been a creditable ingredient in Child Nutrition Programs. Cheese spread and cheese foods are creditable (refer to the Food Buying Guide for more information). Nuts, seeds, and nut and/or seed butters are not reimbursable as a meal component in the Infant Meal Pattern. These foods can cause an infant to choke and can also cause allergic reactions in some infants. Non-Creditable Shelf-stable Meat Snacks, include, but are not limited to, the following products: Smoked snack sticks made with beef and chicken; Summer sausage; Pepperoni sticks; Meat, poultry or seafood jerky such as beef jerky, turkey jerky and salmon jerky; and Meat or poultry nuggets (shelf-stable, non–breaded, dried meat or poultry snack made similar to jerky) such as turkey nuggets.
The shelf-stable, dried meal, poultry and seafood snacks do not meet the usual and customary function of the meat/meat alternate component as either an entrée or side dish of a meal.
Also, dried meat, poultry or seafood snacks do not qualify for the CN Labeling Program because they cannot contribute to the meat component of a reimbursable meal. Fact sheets or company certified product formulation statements should not be accepted for these products.
Texas Department of Agriculture —August 2011 Infant Feeding 11.7 Bread and Crackers and Infant Cereals All meals offered to infants served in the SNP are not required to include grains/breads or bread/bread alternates. Only breakfast for 8 to 11 month old infants is required to specifically include infant cereal; infant cereal can be served in addition to or as an alternate to meat/meat alternate foods at lunch and supper for 8 to 11 month old infants. Further, per regulation, the Infant Meal Pattern specifies the types of foods to be offered and does not indicate that the broad category of “bread alternate” is to be offered in any of the meals in the Infant Meal Pattern. For 8 to 11 month old infants, as an option in the supplement (snack), infants may be offered bread or cracker-type products (not “bread alternates”) made from whole-grain or enriched meal or flour and which are suitable for an infant to use as a finger food. Infants gradually develop their eating, chewing and swallowing skills and they also need to be gradually introduced to a variety of foods during their first year of life. Therefore, not all grain and bread alternates are appropriate for them. It would be inappropriate to feed certain “bread alternates” to infants because they may contain ingredients which could cause allergies (e.g., pancakes, waffles, or muffins made with whole eggs), cause choking (e.g., hard pretzels, certain cookies, bread sticks, tortilla chips, granola bars, croutons, pieces of crunchy waffles, many ready-to-eat breakfast cereals), or add additional calories without being nutrient-dense foods (e.g., doughnuts, cake, brownies).
Breads and Cracker-type Products that are Reimbursable The following foods, which must be made from whole-grain or enriched meal or flour, are reimbursable in the bread and crackers categories of the Infant Meal Pattern:
Bread Breads (white, wheat, whole wheat, French, Italian, and similar breads, all without nuts, seeds, or hard pieces of whole-grain kernels). Biscuits. Bagels (made without nuts, seeds, or hard pieces of whole-grain kernels). English muffins. Pita bread (white, wheat, whole wheat). Rolls (white, wheat, whole wheat, potato, all without nuts, seeds, or hard pieces of whole-grain kernels). Soft tortillas (wheat or corn).
Cracker-type Products Crackers—saltines or snack crackers made without nuts, seeds, or hard pieces of whole-grain kernels; matzo crackers; animal crackers; graham crackers made without honey (Honey, even in baked goods, could possibly contain clostridium botulinum spores which can cause a type of serious foodborne illness in infants.). Zwieback. Teething biscuits.
Infant Feeding 11.8 Texas Department of Agriculture — August 2011 If any of the above items are served, they must be prepared in a form that is suitable for an infant to use as a finger food and reduce the chance of choking (e.g., small thin strips of bread are most appropriate, not a whole or half of an uncut hard bagel, English muffin, pita bread, wheat roll, or soft tortilla). It is advisable that these items only be served if parents agree for them to be served and after they have previously been introduced to an infant, with no problems, by the infant’s parents.
Cereal That Is Reimbursable Infant cereal in the Infant Meal Pattern is defined as “any iron-fortified dry cereal specially formulated for and generally recognized as cereal for infants that is routinely mixed with formula or breastmilk prior to consumption.” Iron-fortified dry infant cereal is usually found in the baby food section of grocery stores and includes the following on the package label: “Cereal for Baby.” These infant cereals should be fortified to an iron level such that the percent Daily Value for iron on the nutrition label is at least 45 percent.
Cereals That Are Not Reimbursable Iron-fortified dry infant cereals containing fruit are not reimbursable. Commercial jarred baby food cereals (which are “wet,” not “dry”) are not reimbursable. Ready-to-eat breakfast cereal (cold dry) and cooked breakfast cereals (such as farina or oatmeal) are not considered iron-fortified dry infant cereal and are thus not reimbursable as a meal component in the infant cereal category in the Infant Meal Pattern. These cereals are not specifically formulated or marketed for infants. In addition, some of these products may be enriched with a form of iron (e.g., ferric phosphate), which is more difficult for infants to absorb than the electrolytic iron found in infant cereals. Although enriched farina, regular oatmeal, and corn grits, for example, are not reimbursable as infant cereal in the Infant Meal Pattern, they can be fed as additional foods if the parent requests that they be served. Such cereal products can be credited as a bread/bread alternate for children 12 months old or older as part of the meal pattern for children. Ready-to-eat cold or cooked breakfast cereals with nuts, seeds, raisins, and hard pieces of whole-grain kernels or other hard food pieces are not recommended as additional foods for infants and young children because they pose a choking risk.
Fruit Juice Full-strength fruit juice (regular or infant juice) is the only type of juice product that qualifies for reimbursement as a snack for infants ages 8 through 11 months in the Infant Meal Pattern.
Although not specified in the regulations, it is recommended that, if juice is served, the following types of juice be selected:
Fruit juice containing or fortified with Vitamin C (Vitamin C promotes the absorption of iron in food into the body), and Only pasteurized fruit juice. Some kinds of juice and cider have not been pasteurized and may contain harmful bacteria. Frozen concentrate, shelf-stable juice in hermetically-sealed
Texas Department of Agriculture —August 2011 Infant Feeding 11.9 containers, including infant juices, and canned juices are processed or pasteurized to eliminate harmful bacteria.
Vegetable juices and fruit juices with yogurt are not reimbursable in the Infant Meal Pattern because, by regulation, only full-strength fruit juice is reimbursable. Although these juice products are not reimbursable, they can be served as additional foods if a parent requests that they be served.
Check with parents to be certain that an infant has tried, and had no reaction to, baby food products before serving them. This would include, but is not limited to the following: Baby food products containing multiple fruits or vegetables and other ingredients (such as milk, nonfat dry milk, whole milk solids, cheese, whey, wheat flour or other wheat products, tomato, corn); and A meat product and any other ingredient besides the meat (such as cornstarch which could be a problem if an infant is allergic to corn).
Request that parents furnish a statement signed by a recognized medical authority if their infant is allergic to, and should not be fed, certain foods or ingredients. The statement must be signed by a licensed physician if the allergy is severe and life-threatening. The statement should include the medical or other special dietary need, which restricts the infant's diet, the food or foods to be omitted from the infant's diet, and the food or foods to be substituted.
It is highly recommended that written instructions be obtained from parents, who, in consultation with their infant's doctor, request that certain optional or additional foods be fed or specifically not be fed to their infants.
Iron-Fortified Infant Formulas (as of 09/11/09) That Do Not Require Medical Statements It is recommended that the school offer the type of formula that the infant’s health care provider has suggested to the infant’s parent or guardian. If the school offers a different type of formula, the infant’s parent (or guardian) may decline the offered formula and supply another type.
The USDA Food and Nutrition Service (FNS) provides this list as a guide of products that do not require medical statements when offered to infants in the child nutrition programs. Although this list is not meant to be all-inclusive, it does include most of the brands of iron-fortified infant formula that are currently available to consumers. It does not represent the Texas Department of Agriculture’s (TDA) or USDA’s endorsements of these companies or their products.
USDA FNS updates this list as they become aware of newer information. Be sure to check with TDA if you are not sure whether a type of infant formula requires a medical statement to be served in the infant meal pattern.
Infant Feeding 11.10 Texas Department of Agriculture — August 2011 Milk-based Infant Formulas: Mead Johnson Enfamil Gentlease LIPIL Enfamil AR LIPIL Enfamil LIPIL
Nestle Good Start DHA & ARA Good Start DHA & ARA Natural Cultures Good Start
Ross Similac Advance Early Shield Similac Advance Similac Lactose Free Advance Similac Sensitive (formerly Similac Lactose-free)
PBM (formerly known as Wyeth) AAFES/NEXCOM Baby’s Choice Infant Formula AAFES/NEXCOM Baby’s Choice Infant Formula with DHA & ARA AAFES/NEXCOM Gentle Milk-Based Infant Formula Albertson’s Baby Basics Infant Formula with DHA & ARA Berkley & Jenson Infant Formula with DHA & ARA Bright Beginnings with Iron and DHA & ARA CVS Infant Formula with Iron CVS Infant Formula with Iron/DHA & ARA Full Circle Organic Milk-Based Infant Formula HEB Baby Infant Formula with Iron and DHA & ARA HyVee Gentle Milk-Based Infant Formula Kozy Kids Gentle Infant Formula with DHA & ARA Kozy Kids Infant Formula with DHA & ARA Kroger Comforts Gentle Infant Formula with DHA & ARA Kroger Comforts Infant Formula with Iron and DHA & ARA Kroger Comforts Lactose-free Infant Formula with DHA & ARA Kroger Comforts Milk-Based Infant Formula Kroger Comforts Probiotic Milk-Based Infant Formula Kroger Lactose-Free Infant Formula with DHA & ARA Kroger Private Selection Organic Milk-Based Infant Formula Meijer Gentle Milk-Based Infant Formula Meijer Infant Formula with Iron and DHA & ARA Meijer Organic Milk-Based Infant Formula Member’s Mark Infant Formula with Iron and DHA & ARA Parent’s Choice Infant Formula with DHA & ARA
Texas Department of Agriculture —August 2011 Infant Feeding 11.11 Pathmark Infant Formula with Iron and DHA & ARA Pathmark Organic Milk-Based Formula Price Chopper Infant Formula with Iron and DHA & ARA Rite Aid Infant Formula with DHA & ARA Target Infant Formula with Iron and DHA & ARA Target Lactose-free Infant Formula Top Care with Iron Top Care Infant Formula with DHA & ARA Top Care Gentle Infant Formula Walgreens Gentle Infant Formula with DHA & ARA Walgreens Infant Formula with Iron and DHA & ARA Walgreens Lactose-free Infant Formula with DHA & ARA Walgreens Milk-based Infant Formula with Iron and DHA & ARA Wal-Mart Parent’s Choice Gentle Milk-based Infant Formula Wal-Mart Parent’s Choice Milk-based Organic Infant Formula Wal-Mart Parent’s Choice Milk-based Sensitivity Infant Formula Wegman’s Gentle Infant Formula Wegman’s Infant Formula with Iron and DHA & ARA Western Family Infant Formula with DHA & ARA Western Family Gentle Milk-based Infant Formula
Soy-based Infant Formulas:
Mead Johnson Enfamil ProSobee LIPIL (Formerly Enfamil ProSobee) Enfamil Lactofree LIPIL
Nestle Good Start Soy DHA & ARA
Abbott Nutrition Similac Go and Grow Soy-based Milk Similac Isomil Advance
PBM (formerly known as Wyeth) AAFES/NEXCOM Baby’s Choice Soy Infant Formula AAFES/NEXCOM Baby’s Choice Soy Infant Formula with DHA & ARA Albertson’s Baby Basics Soy Infant Formula with DHA & ARA HyVee Mother’s Choice Soy Infant Formula HyVee Mother’s Choice Soy Infant Formula with DHA & ARA Kozy Kids Soy-based Infant Formula with DHA & ARA Kroger Comforts Soy Infant Formula with Iron and DHA & ARA Parent’s Choice Infant Formula with Soy and DHA & ARA
Infant Feeding 11.12 Texas Department of Agriculture — August 2011 PathMark Soy Infant Formula with DHA & ARA Price Chopper Soy Infant Formula with Iron and DHA & ARA Rite Aid Soy Infant Formula with DHA & ARA Target Soy with Iron Target Soy Infant Formula with Iron and DHA & ARA Top Care Soy Infant Formula with DHA & ARA Walgreens Soy Protein Formula with Iron and DHA & ARA Wegman’s Soy Infant Formula with Iron and DHA & ARA Western Family Soy Infant Formula with DHA & ARA
Follow-up Iron-fortified Formulas That Do Not Require Medical Statements When they are Served to Infants at the Ages Indicated
When Served to Infants 4 Months and Older These types of formulas do not require medical statements when they are served to infants 4 months of age or older. (A medical statement is required if any of them is served to infants younger than 4 months of age.):
Mead Johnson Enfamil Next Step LIPIL Mead Johnson Enfamil Next Step Prosobee LIPIL Nestle Good Start 2 DHA and ARA Nestle Good Start 2 Natural Culture Nestle Good Start 2 Soy DHA and ARA
How to Store, Handle, and Feed Breastmilk and Infant Formula Breastmilk must be stored and handled safely to keep it from spoiling. Follow health and safety regulations required by local authorities for safe food handling. Here are general tips for handling breastmilk:
Before Arriving at the Facility Ask the parent to: Store breastmilk in the refrigerator or freezer immediately after collecting it and label the bottles with: the infant’s name, and the date and time the breastmilk was collected. Store the milk in hard plastic bottles if possible to prevent breakage. Fill the bottles with the amount of breastmilk the infant usually drinks at one feeding. The parent can freeze some bottles with 1 to 2 ounces of breastmilk for times when the baby wants some extra breastmilk. Carry bottles of fresh or frozen breastmilk to the facility in a cooler with an ice pack to keep the milk at a cold temperature.
Texas Department of Agriculture —August 2011 Infant Feeding 11.13 Handling and Storing Breastmilk at the Facility Breastmilk from a mother is designed specially to meet the needs of her infant. Make sure that each bottle is clearly labeled with the correct infant’s name. Never accept an unlabeled bottle from a parent. Refrigerate bottles immediately when they arrive and until ready to use. Use bottles of breastmilk only for the infant for whom they are intended. To prevent spoiling, do not allow bottles of breastmilk to stand at room temperature. Use refrigerated bottles of fresh breastmilk, kept at 40° Fahrenheit or below, within 48 hours from the time of collection. Discard unused breastmilk if not used within 48 hours. Although some suggest that fresh breastmilk can be stored for longer than 48 hours, the 48-hour period assures safety. Breastmilk can be stored in a freezer (with a separate door from the refrigerator), for up to 3 months from when it was collected. Freezer temperature should be 0° Fahrenheit or below. If the freezer is not working or if there is a power failure, frozen milk may thaw out and become spoiled before 3 months. Rotate frozen breastmilk, using the oldest milk first. Protect breastmilk in an air-tight container (hard plastic bottles are recommended) while in the freezer. Once the breastmilk is removed from the freezer and thawed, refrigerate it at 40° Fahrenheit or below and use it within 24 hours; do not refreeze it. Do not save and reuse breastmilk leftover from bottles. Wash skin on which breastmilk has spilled with soap and water immediately.
Preparing and Using Stored Breastmilk for Feeding Wash your hands. Thaw a bottle of frozen breastmilk in the refrigerator or hold it under running cold water. Thaw only as much frozen breastmilk as you think a baby will need for a feeding. Do not thaw frozen breastmilk at room temperature, by heating on a stove, or in a microwave. Liquid may become very hot when microwaved even though the bottle feels cool. The hot liquid could seriously burn infants. Also, heating damages special substances in breastmilk that protect infant’s health. If breastmilk has a bad odor after thawing, it may have spoiled and should be discarded. Once thawed, do not refreeze breastmilk. For those infants who prefer a warm bottle, hold the bottle under running warm (not hot) water immediately before feeding the infant. Warm only as much breastmilk as you think an infant will need for a feeding. Feed breastmilk immediately after warming. Shake the bottle of breastmilk before feeding the infant because the breastmilk separates into two layers when it is stored. After a feeding, discard any unused breastmilk left in a bottle and wash the bottle with soap and hot water immediately. Follow the infant’s lead in the amount of breastmilk to feed. Feed the infant until the infant is no longer hungry. Clean and sanitize bottles and their parts before reusing or filling with new expressed breastmilk. Throw out disposable nursing bags, if used, after each use.
Infant Feeding 11.14 Texas Department of Agriculture — August 2011 Purchasing, Storage, Sanitary Preparation and Handling of Infant Formula Infant formula needs to be purchased, stored, prepared and handled properly in order to be safe for an infant. Follow the specific health and safety regulations that are required by the state and local health authorities for safe food handling. General tips for use of infant formula follow.
Purchasing Cans of Formula Ready-to-feed formula is the most convenient and sanitary. If you are preparing liquid concentrate or dry powdered formula, it must be mixed very carefully according to directions on the container. Adding too little water to formula puts a burden on the infant’s kidneys and digestive system and may lead to dehydration. Adding too much water to formula may interfere with the infant’s proper growth because it does not contain adequate calories and nutrients and can cause water intoxication. Instructions on using special formulas should be provided by the infant’s doctor. Make sure the label says “with iron” or “iron-fortified.” Do not purchase cans of infant formula that have dents, bulges, pinched tops or bottoms, puffed ends, leaks or rust spots. The formula in such cans may be unsafe. Check the formula’s expiration date on the lid or label to make sure the product is not too old. If the expiration date has passed, the nutrient quality of the formula may have deteriorated and you should not select the can.
Storing Cans of Formula Before using stored formula, check the expiration date on the lid or label to make sure the product is not too old. If the expiration date has passed, throw out the can. Store unopened cans of infant formula in a cool, dry indoor place—not in a refrigerator or in vehicles, garages, or outdoors (in these places, the cans are exposed to water and temperature extreme which can rust the can or affect the quality of the formula).
Handling of Formula Prepared By Parents If parents prepare formula themselves and bring it to the facility, ask them to: o Label the bottles with: the infant’s name and the date and time the formula was prepared. o Store the formula in hard plastic bottles if possible to prevent breakage. o Disinfect nipples, bottles, rings and caps by boiling for 5 minutes in a pot with enough water to cover, and then remove with sanitized tongs, let cool, and air dry. If disposable plastic bottle liners are used: o Throw out the bag after one use; and o Clean and sterilize the nipples, rings and caps as described above. Before opening a formula can, wash can lid with soap and clean water and rinse to remove dirt that could contaminate the formula. Before using, wash the can opener with soap and hot water. Prepare the formula properly according to directions on the formula container. Put a clean nipple right side up on each bottle and cover with a nipple cap. Do not put cereal or other food in a bottle because this interferes with the infant’s natural
Texas Department of Agriculture —August 2011 Infant Feeding 11.15 ability to obtain the right amount of calories, forces the infant to eat cereal, and may cause the infant to choke. Eating cereal does not affect infant’s ability to sleep.
Storing Bottles of Formula Make sure the bottles are labeled with the infant’s name and the date and time the formula was prepared. Use bottles of formula only for the infant for which they are intended. Refrigerate prepared bottles until ready to use and use them within 48 hours from the time they were prepared. Store in the back of the refrigerator (colder area). To prevent spoiling, do not allow prepared bottles of formula to stand at room temperature. Do not feed an infant a bottle left out of the refrigerator for one hour or longer. Throw out prepared formula not used within 48 hours. Opened cans of formula should be covered, refrigerated, and used within 48 hours. Throw out formula that is not used within 48 hours. Do not freeze infant formula. Throw out any unused formula left in a bottle after a feeding and rinse the bottle in cool water to remove formula. Do not reuse a bottle containing formula after the infant has fed from it. The mixture of formula with infant’s saliva promotes the growth of disease-causing germs. Clean and sanitize bottles and their parts before reusing them.
Warming Infant Formula For infants who prefer a warm bottle, warm the bottle immediately before feeding by holding it under running warm water. Warm only as much formula as you think the infant will need for a feeding. Always test the temperature of the liquid before feeding to make sure it is not too hot or cold. Shake the bottle well and test the temperature by squirting a couple of drops of the liquid onto your wrist or back of your hand. The temperature is correct when it feels neither warm nor cold. Never use a microwave oven to heat the bottles — this is dangerous. Liquid may become very hot when microwaved even though the bottle feels cools. The liquid could seriously burn infants. Covered bottles, especially vacuum-sealed, metal-capped bottles of ready-to-feed formula, can explode when heated in a microwave.
Basic Principles for Introducing Solid Foods Talk with the parents before introducing solid foods. Only introduce solid foods when infants are developmentally ready for them. Coordinate with each infant’s parents so that the same new foods and textures are introduced at the same time as at home. Do not serve solid foods to an infant younger than 4 months of age without a doctor’s written instructions.
Infant Feeding 11.16 Texas Department of Agriculture — August 2011 How to Feed When Infant is Ready for Solid Foods Sit directly in front of the infant to encourage the infant. Offer the spoon. Wait for the infant’s mouth to open before attempting to feed. If infants are not ready to eat from a spoon, they are not ready to eat solid foods. In feeding solid foods, use a small spoon and place a tiny amount of food between a young infant’s lips. At first much of it may slide out of the mouth, but gradually the infant will learn to move the food to the back of the mouth for swallowing. Do not force the infant to finish the serving. Infants are the best judge of how much food they need. Feed until the infants indicates fullness by: not opening the mouth, pulling away from the spoon, turning away, pushing food or spoon back out of the mouth, or throwing the food on the floor. Be calm and friendly but not overwhelming. Follow the infant’s lead on when to feed, what to feed, and how much to feed. Do not put cereal or any other solid food in a bottle or infant feeder. Use a spoon for feeding instead. An infant feeder is a hard plastic container with a spout at one end and a plunger at the other end, which is used to push a liquid mixture of solid food into an infant’s mouth. Infants fed food in a bottle or infant feeder are forced to eat the food, can choke, and may not learn to eat foods properly. Any special equipment needed for feeding children with disabilities should be used. Consult with the parents on how to feed infants with special needs. Make the texture of the food appropriate for the infant’s stage of development. Providing new textures encourages the infant’s further development.
Feeding Safety Test the temperature of foods before feeding them to make sure they are not too hot. When feeding solid foods, seat infants in highchairs appropriate for their age and development. Fasten the infant into the highchair with safety straps before feeding. Keep the highchair away from the table, counter, wall, or other surface so that the infant cannot push off from it. Infants being fed and older infants learning to feed themselves should be closely supervised by an adult seated at the same table or next to the infant’s highchair. Make sure that the infant does not eat while talking, crying, or laughing. Also, the adult should watch for “squirreling” (keeping several pieces of food in the mouth without swallowing) which can cause choking. To prevent choking, make sure that infants (and children) are not eating while they are talking, crying, laughing, crawling, walking, running, playing, lying down, or riding in a vehicle. Use a small spoon, made of unbreakable material that will not splinter, that easily fits into the mouth (do not use plastic utensils). Place food in a clean small plastic unbreakable bowl or dish with edges that are not sharp. Keep hot liquids or foods out of reach of infants and children, not on the edge of a counter or table, or on a tablecloth that could be pulled down. Make sure that SNP staff or visitors do not consume hot liquids near infants or children. Infants and children can be burned from
Texas Department of Agriculture —August 2011 Infant Feeding 11.17 hot liquids or foods tipped over.
Watching for Allergic Reactions Reinforce the introduction of new foods by serving the same foods as the parents are feeding. Wait at least one week between introducing new foods to watch for reactions (diarrhea, rashes, vomiting, and coughing, wheezing, general irritability, hives, and stomach pain). If an infant seems to be having a severe reaction to a food (e.g. hives, difficulty breathing, or shock), contact 911 or Emergency Medical Service and the infant’s parents immediately. If an infant does not like the taste of a new food at first, you can try offering it again 3 or 4 weeks later after discussing this with the parents.
Drinking Water An infant’s doctor may recommend feeding a small amount of sterile water in a cup when solid foods are introduced. Consult with the infant’s parents about the feeding of water. Sterile water is water that is brought to a very bubbly boil, boiled for 1 to 2 minutes, and then allowed to cool.
Foods Not to Feed Infants: Cow’s Milk—is not as nutritious and may cause anemia in infants. Breastmilk or infant formula is best for the first year of life. Hard pieces of raw vegetable or raw fruit—can cause choking and be difficult to digest. Egg white, whole eggs, shellfish (shrimp, lobster, crab, oysters, clams, scallops, crawfish), and chocolate and cocoa may cause allergic reactions in infants. Shark, swordfish, king mackerel, or tilefish—may contain high levels of harmful mercury. Citrus (e.g., orange, tangerine, grapefruit), pineapple, or tomato juices or foods before 6 months of age may cause allergic reactions in infants. Home-prepared beets, carrots, collard greens, spinach, and turnips should not be fed before 6 months of age. Peanut butter and other nut and seed butters (e.g., soy nut, almond, cashew, or sunflower seed butter) and nuts and seeds can cause choking and may cause allergic reactions in some infants. Commercially prepared baby food desserts or commercial cakes, cookies, candies, and sweet pastries tend to be high in sugar and may contain less of the key nutrients that infants need. Sugar, maple syrup, corn syrup, molasses, glucose, or other syrups should not be added to food or beverages. Foods, beverages, or powders containing artificial sweeteners should not be fed to infants. Foods that could cause choking.
Never Feed Infants These Foods (Can Result in Death of Infant) Honey—Honey and products containing honey, including sources used in cooking or baking (such as in honey graham crackers), should never be fed to infants. Honey is sometimes contaminated with Clostridium botulinum spores, which may cause a type of illness called infant botulism.
Infant Feeding 11.18 Texas Department of Agriculture — August 2011 Raw milk—Raw cow’s or goat’s milk could be contaminated with harmful substances which can make an infant very sick. Only pasteurized milk products should be used once milk is introduced at 12 months of age. Raw or undercooked eggs, meat, poultry, or fish—These foods when raw or undercooked can contain harmful bacteria, parasites, and other harmful substances that can make an infant very sick. Home-canned foods—These foods may contain harmful bacteria if improperly canned.
Sanitary Food Preparation and Safe Food Handling Infants are more susceptible to bacteria than older children, and unsanitary food conditions can cause serious infections. General cleanliness, proper food selection, and sanitary food preparation and storage are key to preventing illnesses related to food contamination in infants. Take extra care when handling infants’ food, bottles, and utensils to make sure they are safe and clean. Contact your local health department to obtain the local regulations and standards for food safety and sanitation and to ask about a local food handler course in your area.
Hand Washing Proper hand washing can help prevent the spread of illness in child care settings and schools. Make sure to wash your hands thoroughly by following these steps: Wet your hands with warm running water. Add soap. Wash all surfaces on hands. Rub vigorously for at least 20 seconds. Wash carefully between fingers, around the tops and palms of hands, over wrists, and under nails using a clean nail brush. Rinse your hands well under warm running water; leave the water running while drying hands. Dry your hands with a clean, disposable paper towel. Turn off the faucet, using the disposable paper towel, instead of your clean bare hands.
When Should Hands Be Washed? Wash your hands thoroughly before you: Bottle feed an infant; Handle, prepare, serve, or touch food or bottles; Handle food utensils and set the table; Touch raw meat, poultry, or fish; Eat, drink, or feed food to infants or children; Put away clean dishes; and Give medication.
Wash your hands thoroughly after you: Arrive at the site for the day; Handle raw meat, poultry, fish, or eggs; Change an infant’s or child’s diaper and/or clothing;
Texas Department of Agriculture —August 2011 Infant Feeding 11.19 Use the bathroom or assist a child in the bathroom; Handle an infant or child who is ill or give medication; Come in contact with any bodily fluids (e.g., soiled diapers, urine, blood, feces, vomit, mucus, spit, breastmilk); Sneeze or cough into tissues or hands; Get your hands dirty, or have been cleaning, or working outside, wipe noses, mouths, bottoms, sores or cuts; and Handle pets, or other animals or garbage.
Make sure to wash an infant’s or child’s hands before and after eating meals and snacks, and after changing a diaper (many babies place their hands in the diaper area during changing).
Cleaning and Sanitizing Food Preparation Areas, Equipment, Feeding Dishes and Utensils, and Dining Areas Clean and sanitize all food preparation, foodservice, and dining areas (including countertops, tables, and high chairs) before and after each meal. Clean and sanitize all food preparation equipment, dishes, and utensils for serving and feeding after each use and store them in a clean and sanitary manner.
Before and after preparing and serving food, the following should be washed with soap and hot water and then rinsed thoroughly with hot water: All surfaces used to prepare food, including countertops and tables; Food preparation equipment and utensils (including food warmers); and Foodservice and dining areas (including highchairs).
After washing, sanitize all of the above according to applicable federal, state, and local foodservice rules and regulations for public institutions serving food to infants and children.
Using Commercially Prepared Baby Food Keep the infant’s food clean to keep it safe. Remember to wash your hands before handling any food.
When Purchasing Baby Foods Look at the “use-by” date on the baby food jar. If the date has passed, do not use the food. Buy baby food jars that are clean on the outside and do not have a broken vacuum seal. The seal is broken if the button on the center of the top is popped out. Single-ingredient baby foods, like single vegetables, fruits, and meats provide more nutrition ounce for ounce than baby food combination dinners and baby food desserts. Plain meats and plain vegetables or fruit can be mixed together if the infant likes the taste. Fruit can be served instead of a baby food dessert. Read the ingredient list on the baby food label. This way you can tell if foods contain vegetable, fruit, or meat as the first ingredient and if salt, butter, oil or cream, sugar, corn syrup, or other ingredients have been added.
Infant Feeding 11.20 Texas Department of Agriculture — August 2011 When Serving Baby Food in Jars Look at the “use-by” date on the baby food jar. If the date has passed, do not use the food. Wash the lid and jar of baby food before opening. Make sure the jar lid is sealed and has not been broken before opening it. If the seal has not been broken, a “pop” noise should be heard when opening the lid of the jar. Do not tap the jar lid or bang it to open it—this could break glass chips into the food. Remove enough food from the jar for one feeding. Look closely at the food to make sure there are no abnormal pieces in it. Place the food in a dish for feeding. This way the infant’s saliva on the spoon will not spoil the leftover food in the jar. If additional food is needed, use a clean spoon. If needed, warm the baby food on a stove or in a food warmer. Stir the food and test its temperature before feeding. Do not leave baby food in jars to heat in a microwave - food can get very hot and could burn the infant’s mouth. Throw away any leftover food in the dish. Do not put it back in the jar.
When Storing Baby Food in Jars After opening a jar, replace the lid and place it in the refrigerator. Label the jar with the child’s name and the date and time that it was opened. Use the food within 2 days, except for baby food meats and egg yolks, which should be used within 24 hours. Throw out foods not used within those times. Regularly check to make sure that your refrigerator temperature is cold enough (40° Fahrenheit or lower) to keep the food safe. Look at the “use-by” date on the jar when storing unopened jars. If the date has passed, throw out the food and recycle the jar. Store unopened jars in a cool dry place like a kitchen cabinet or pantry (not in the refrigerator, car, garage, or outdoors). Rotate the stored jars so that you use the food previously purchased prior to newly purchased food.
Texas Department of Agriculture —August 2011 Infant Feeding 11.21 Questions and Answers on the Infant Mal Pattern for the Child and Adult Care Food Program
Q Must a young infant eat only at the specified meal times? A The meal pattern states breakfast, lunch supper and snack, but this is only a guideline. Young babies may need to eat every 2 to 4 hours. Older babies may also need to eat more frequently than the specified times. When babies are hungry , give them part of their next feeding.
Q How can you serve “0” tablespoons of food? A Certain foods are listed as 0 tablespoons to let you know the food is option. Also, you may serve less than on tablespoon of those foods.
Q Why are some food portions so small? A The portions listed are the minimum amounts which meet the requirements. You may serve larger portions to those babies who want more.
Q Why is fruit juice not an option at breakfast, lunch and supper? A The use of fruit juice in addition to the required amount of formula or breast milk at each meal would amount to too much liquid and could discourage the baby from eating solids.
Q Why is fruit juice not included in the 4 through 7 month age group? A Fruit juice should be provided in a cup, not in a bottle, to avoid baby bottle tooth decay. By 8 months of age, most babies can begin to drink from a cup. Fruit juice should be served as an additional food before 8 months of age to babies who are able to drink from a cup.
Q Can whole milk be served to all infants 8 months of age and older? A No. Whole milk may only be served when babies reach 12 months of age. Only iron-fortified infant formula or breast milk qualify for reimbursement.
Q Which infant formulas can be served? A All infant formulas, including soy-based formulas, may be served as long as they are iron- fortified and served according to the directions on the label.
Q If parents don’t want my brand of infant formula, can they supply a different brand? A Parents may sign the waiver and then supply the iron-fortified infant formula of their choosing. This does not apply to solid food, which you must supply in order to claim.
Q Can I serve expressed breast milk? A Yes, Breast milk qualifies for full reimbursement for all infant stages.
Q Which baby foods are allowed? A Baby foods in a jar or dehydrated flakes are allowed as long as they are not combined with another food group, like “dinners” or desserts, since it is difficult to determine the amount of each component in them.
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THE MEAL COUNT
Here's how to complete the bottom part of your menu form, the meal count:
1. List each enrolled daycare child's name and age that you are claiming MUST BE Meals or snacks for. COMPLETED DAILY – NO 2. In the columns that follow there are six boxes. The example below shows Exceptions what to do in each box:
1 Children's Names age ABrAmLuPmDiABrAmLuPmDiABrAmLuPmDiABrAmLuPmDiABrAmLuPmDi 2 (Last, first) 3 Smith, Amy 3 4 Jones, Johnny 2 5 6 TOTALS 22 21 2 22 1 11 22121 22 22
In each column, including attendance, count the number of check marks and put the total in that column. Then you will add the totals for the week. In the example, the attendance total for the week is 9, breakfast total for the week is 6, Am snack is 1, lunch is 9, and pm snack is 7. These are the totals that you carry over each week to the COVERSHEET.
Tx 057-8048 Coversheet & Meal Disallowance Notice Complete 1 through 5 and keep bottom copy NutritionNutriservice, for Children Inc. Inc. Name:______46172306 Olympia Guthrie Rd #260-H Mesquite,Garland, TX TX 75150 75043 Phone:______972-270-5335972 203 9490 Fax:972-681-8969 4 page Attend B AmL Pm DEv 1. I have enclosed ______pages of menus, 1 96197 dated ______through ______2 3 2. Enrollment: 4
3. If the child was there that day, put a check () in the first box, the attendance box. If the child was absent, leave the box blank.
4. Then check () the boxes for the meals/snacks served. Remember you may check a total of either:.
2 meals and one snack or 2 snacks and one meal
5. If you have a child all day and serve all meals and snacks, we suggest you claim the meals with the highest reimbursement, which would be lunch and supper. If you have a part time enrolled child and serve only one meal or snack, you may claim this meal or snack also—there is no minimum amount of meals/snacks that you must claim. 6. Please list your own children under 13 on the menu, even if they are not eligible to receive reimbursement. Just check mark the attendance column and leave all other meal columns blank.
LICENSING RATIO CHART Limits on Numbers of Children in Care by Age All children in the home including the caregiver’s own children must be counted.
Preschoolers School Age Maximum Allowed Children
INFANTS 0-17 18 MOS. – 4 YRS 5 -13 YRS MOS. 0 6 6 12 0 5 7 12 0 4 8 12 0 3 9 12 0 2 10 12 0 1 11 12 0 0 12 12
1 5 4 10 1 4 5 10 1 3 6 10 1 2 7 10 1 1 8 10 1 0 9 10
2 4 2 8 2 3 3 8 2 2 4 8 2 1 5 8 2 0 6 8
3 3 1 7 3 2 2 7 3 1 3 7 3 0 4 7
4 2 0 6 4 1 1 6 4 1 1 6 There must not be more children in the home at the same time than is shown in one of the lines across in the chart.
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ALL ABOUT "ALLOWABLE" MEALS
Three hours must elapse between the beginnning of one meal and the beginning of another.
At least two hours must elapse between a meal service and a snack.
Suppers must be served after 5:00 p.m. and before 8:00 p.m.
Infants under one year of age may be fed more frequently than the other children require.
You are required to have menus completed daily. We are required to enforce the daily requirement by conducting unannounced visits. Whether you keep manual paper menus or keep records on your computer, our program consultants will verify that you are keeping them daily by asking to see them at a visit. Keep a copy of your menus for 3 yeara s.
You are required to offf er the minimum serving portions to your daycare children at each meal/snack to be eligible for the reimbursement. They are not required to eat the entire portion for you to be eligible for reimbursement. You are only required to offer the servings to the child.
You may serve additional foods other than those thatt are eligible; however, meals must be prepared to meet the minimum meal pattern requirements.
DHS may approve variations in meal patterns to meet ethnic, religious, economic or physical needs. If you have a situation that you feel warrants special considerations, please contact our office.
If a child is unable for medical reasons to eeat or drink a required food, a provider may substitute another food, as long as a doctor prescribes it. You will need to have a statement from the physician on file in such a case.
Juice may be counted at breakfast and at snack as your fruit/vegetable equivalent, as long as you serve another component in addition to milk. Juice may not be claimed at lunch or supper--serve the whole fruit instead.
Two different combinations of vegetables and/or fruits must be served at lunch and supper.
The maximum number of meals you can claim for reimbursement is TWO MEALS AND ONE SNACK OR ONE MEAL AND TWO SNACKS PER CHILD PER DAY.
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UNALLOWABLE MEALS:
You cannot claim payment for meals or snacks:
for another provider's children.
in excess of two meals/one snack, two snacks/one meal per day.
that do not meet the meal pattern requirement (except with prior approval).
served to children who are not enrolled on the CACFP.
not eaten in your home (unless food was prepared at the facility and taken with the group).
served to adults, served to parents simultaneously with their children.
served to children who do not meet CACFP age requirements (13 or older.)
sent by the child's parents excluding breast milk and infant formula.
served at a meal time that has not been approved.
served to children in excess of your licensed capacity.
on days the children are not in your care or days you did not record daily.
served to school aged children during school hours unless you indicate why the children are in care: school holiday, etc.
Please note: Studies show that children who eat supper at least 5 times a week with their parents benefit emotionally, socially, and physically. This is why we recommend you avoid offering supper to children whose parents’ schedule will allow them to provide it. Inconvenience is a poor excuse when it comes to the well-being of a child.
The Child Care Food Program meal patterns are a guide to well-balanced meals. The lunch pattern is designed to provide each child with approximately one-third of the child's recommended dietary allowance (RDA) published by the National Academy of Sciences. The meal patterns are a flexible framework to allow day home providers to choose a wide variety of foods in planning menus that can include religious, cultural and ethnic eating preferences.
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PROTECT YOUR CHECK…FILL OUT YOUR HELPFUL HINTS FROM NUTRISERVICE MENU DAILY
BEFORE YOU MAIL... (on the last day of each month)
Check your menus. You can catch simple mistakes before you mail and reduce the number of meals missed because of written error. Your records are your only claim to reimbursement, and program rules require you to fill out your menu/meal count daily.
If you are just starting in the program, please send a copy of your registration before the 20th of the month.
Check for correct days and dates. See that all blanks are filled in with the correct food group.
If you have enrolled new children, make sure you send in their forms right away. If you use the web menus, just mail in new enrollments as you get them—the “pending” status will change to “active” once we get the form.
Blank lines at breakfast, lunch and supper (for 1-12) mean that meal is ineligible.
Make sure the meals you filled out on your menu are the same ones you checked in the meal count boxes.
Remember to sign in your Cover Sheet form and send it with your menus. We must have a signature before we can process your claim.
Keep the carbonless copy of your menus and send Nutriservice the originals. We recommend you keep copies of your menus for 3 years (!)
When mailing your menus, use 1 stamp for every four pages. If you don't use enough postage, it will delay your menus. At least 2 stamps on a big envelope.
If you forget to mail your menus by the first day of the month, you should call the office before sending them...you may need to bring them to the office yourself or use a fax in order to assure reimbursement. If you fax, make sure it’s readable!
The TDA processes claims on Monday only. Whenever possible we want to submit our claim by the first Monday of each month so that we are quickly reimbursed. Some months that might mean you need to have your menus in ON OR BEFORE the 2ND. Watch your calendar and mail on time.
Ask your program consultant about PAPERLESS PROVIDERS!
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Breads and Bread Alternates
Important Notes: All products must be made with whole grain or enriched flour or meal. Serving sizes listed below are for children under 6 years of age A “full” serving (usually twice as much) is required for children 6 and over. An easy way to tell if a product is eligible is to check that the first ingredient is whole grain or enriched grain.
Bagels ½ bagel “Fry” bread ½ piece Rye wafers 2 wafers Batter (corn dog) ½ Graham crackers 2 squs Saltine crackers 4squares Biscuits 1 biscuit Hush puppies ½ svg Sopaipillas ½ svg. Boston brown bread ½ svg Lasagna noodles ¼ c Spoonbread ½ svg. Breads, sliced ½ slice Macaroni ¼ c Stuffing (bread) ½ svg. Bread sticks 2 sticks Meat pie crust ½ svg. Taco shells 1 shell Barley ¼ cup Melba toast 3 pieces Tortillias ½ tortilla Bulgur ¼ cup Muffins ½ muffin Waffles ½ svg. Buns sweet buns ½ Noodles (egg) ¼ c Zwieback 2 pieces Cereal, breakfast ½ cup Pancakes ½ pancake Cornbread 1 piece Pita bread ½ round Croissants ½ Pizza crust 1 serving Chow mein noodles ¼ cup Popover ½ popover Doughnuts ½ Pretzels, soft 1 pretzel Dumplings ½ dumpling Ravioli pasta ¼ c Egg roll/skins 1 wrapper Rice ¼ c English muffins ½ Rolls/sweet rolls ½ roll
Batter on pre-prepared chicken nuggets, fish sticks, meat patties, etc. does not count toward meeting the bread/grain requirement unless the label specifies how much grain/bread equivalent is in a serving. Cookies should not be served more than 2x a week.
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FCS Instruction 783.1 Rev 2: Exhibit A GRAINS/BREADS FOR THE FOOD-BASED MENU PLANNING ALTERNATIVES IN THE CHILD NU TRI TION PROGRAMS1, 2
Group A Minimum Serving Size for Group A • Bread type coating 1 serving = 20 gm or 0.7 oz • Bread sticks (hard) 3/4 serving = 15 gm or 0.5 oz • Chow mein noodles 1/2 serving = 10 gm or 0.4 oz • Crackers (saltines and snack crackers) 1/4 serving = 5 gm or 0.2 oz • Croutons • Pretzels (hard) • Stuffi ng (dry) Note: weights apply to bread in stuffi ng. Group B Minimum Serving Size for Group B • Bagels 1 serving = 25 gm or 0.9 oz • Batter type coating 3/4 serving = 19 gm or 0.7 oz • Biscuits 1/2 serving = 13 gm or 0.5 oz • Breads (white, wheat, whole wheat, French, 1/4 serving = 6 gm or 0.2 oz Italian) • Buns (hamburger and hot dog) • Crackers (graham crackers - all shapes, animal crackers) • Egg roll skins • English muffi ns • Pita bread (white, wheat, whole wheat) • Pizza crust • Pretzels (soft) • Rolls (white, wheat, whole wheat, potato) • Tortillas (wheat or corn) • Tortilla chips (wheat or corn) • Taco shells Group C Minimum Serving Size for Group C • Cookies3 (plain) 1 serving = 31 gm or 1.1 oz • Cornbread 3/4 serving = 23 gm or 0.8 oz • Corn muffi ns 1/2 serving = 16 gm or 0.6 oz • Croissants 1/4 serving = 8 gm or 0.3 oz • Pancakes • Pie crust (dessert pies3, fruit turnovers4, and meat/meat alternate pies) • Waffl es
1 The following foods are whole-grain or enriched or made with enriched or whole-grain meal and/or fl our, bran, and/or germ. 2 Some of the following foods, or their accompaniments may contain more sugar, salt, and/or fat than others. This should be a consideration when deciding how often to serve them. 3 Allowed only for desserts under the enhanced food-based menu planning alternative specifi ed in 7CFR Part 210.10 and supplements (snacks) served under the NSLP, SFSP, and CACFP. 4 Allowed for desserts under the enhanced food-based menu planning alternative specifi ed in 7CFR Part 210.10 and supplements (snacks) served under the NSLP, SFSP, and CACFP, and for break fasts served under the SBP, SFSP, and CACFP.
Section 3—Grains/Breads 3-15 Group D Minimum Serving Size for Group D • Doughnuts4 (cake and yeast raised, 1 serving = 50 gm or 1.8 oz unfrosted) 3/4 serving = 38 gm or 1.3 oz • Granola bars4 (plain) 1/2 serving = 25 gm or 0.9 oz • Muffi ns (all, except corn) 1/4 serving = 13 gm or 0.5 oz • Sweet rolls4 (unfrosted) • Toaster pastries4 (unfrosted) Group E Minimum Serving Size for Group E • Cookies3 (with nuts, raisins, choc o late pieces 1 serving = 63 gm or 2.2 oz and/or fruit purees) 3/4 serving = 47 gm or 1.7 oz • Doughnuts4 (cake and yeast raised, frosted or 1/2 serving = 31 gm or 1.1 oz glazed) 1/4 serving = 16 gm or 0.6 oz • French toast • Grain fruit bars4 • Granola bars4 (with nuts, raisins, chocolate pieces and/or fruit) • Sweet rolls4 (frosted) • Toaster pastries4 (frosted)
Group F Minimum Serving Size for Group F • Cake3 (plain, unfrosted) 1 serving = 75 gm or 2.7 oz • Coffee cake4 3/4 serving = 56 gm or 2 oz 1/2 serving = 38 gm or 1.3 oz 1/4 serving = 19 gm or 0.7 oz Group G Minimum Serving Size for Group G • Brownies3 (plain) 1 serving = 115 gm or 4 oz • Cake3 (all varieties, frosted) 3/4 serving = 86 gm or 3 oz 1/2 serving = 58 gm or 2 oz 1/4 serving = 29 gm or 1 oz
Group H Minimum Serving Size for Group H • Barley 1 serving = 1/2 cup cooked (or 25 gm dry) • Breakfast cereals (cooked)5, 6 • Bulgur or cracked wheat • Macaroni (all shapes) • Noodles (all varieties) • Pasta (all shapes) • Ravioli (noodle only) • Rice (enriched white or brown)
Group I Minimum Serving Size for Group I • Ready to eat breakfast cereal (cold dry)5, 6 1 serving = 3/4 cup or 1 oz, whichever is less
3 Allowed only for desserts under the enhanced food-based menu planning alternative specifi ed in 7CFR Part 210.10 and supplements (snacks) served under the NSLP, SFSP, and CACFP. 4 Allowed for desserts under the enhanced food-based menu planning alternative specifi ed in 7CFR Part 210.10 and supplements (snacks) served under the NSLP, SFSP, and CACFP, and for break- fasts served under the SBP, SFSP, and CACFP. 5 Refer to program regulations for the ap pro pri ate serving size for supplements served to children aged 1 through 5 in the NSLP; break fasts served under the SBP; and meals served to children ages 1 through 5 and adult participants in the CACFP. Breakfast cereals are traditionally served as a break- fast menu item but may be served in meals other than breakfast. 6 Cereals may be whole-grain, enriched, or fortifi ed.
3-16 Food Buying Guide for Child Nutrition Programs Revised November 2001 Fruits and Vegetables Fresh, frozen, canned and dried fruits and vegetables are eligible for a fruit/vegetable equivalent. Juices count for breakfast or snacks if they are full strength or 100% fruit or vegetable juice
Good Vitamin A Good Vitamin C Include these vegetables Sources and fruits as needed Sources Beet greens Acerola Apples Carrots Broccoli Applesauce Chard, Swiss Brussels sprouts Avocados Chili peppers, red Chili peppers, red and green Bananas Collards Guavas Beans, green or wax Orange juice Cress, garden Beans, lima, green Oranges Dandelion greens Papayas Bean sprouts Kale Beets Peppers, sweet red and green Mangoes Cauliflower Berries (black, blue, etc.) Mixed vegetables Collards Celery Mustard greens Cress, garden Chinese cabbage Peas & carrots (canned or Grapefruit Corn frozen) Grapefruit juice Cranberries Grapefruit-orange juice Peppers, sweet red Cranberry sauce Pumpkin Kale Cucumbers Spinach Kohlrabi Dates Kumquats Squash winter (acorn, butternut, Eggplant Mangoes Figs Hubbard) Mustard greens Fruit cocktail Sweet potatoes Pineapple juice Fruits for salads Turnip greens Strawberries Grapes Apricots Tangerine juice Lettuce Broccoli Tangerines Mushrooms Asparagus Cantaloupe Olives Cabbage Chicory greens Onions Cantaloupe Papayas Parsley Dandelion greens Purple plums (canned) Parsnips Honeydew melon Asparagus, green Peaches (canned) Okra Cherries, red sour Pears Potatoes (baked, broiled or Cowpeas, immature seed Chili peppers, green (fresh) steamed) Pimientos Endive, curly Raspberries, red Plums Escarole Rutabagas Potatoes (mashed, fried, etc.) Nectarines Sauerkraut Radishes Peaches (except canned) Spinach Raisins Sweet potatoes (except canned Prunes Rhubarb in syrup) Tomatoes Squash, summer Tangelos Tomato juice or reconstituted Watercress Tomatoes paste or puree Watermelon Tomato juice or reconst. Fruit juices (apple, grape, Paste or puree pineapple, etc.) Turnip greens Dried Beans/Peas Turnips
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INELIGIBLE FRUITS/VEGETABLES
Flavored Drinks Fruit turnovers Fruit leather Gatorade Hawaiian Punch Hi-C Hominy All fruit nectars Cranberry Juice Blends (Except 100% juice) Coconut Five Alive Fruit Honey Jellied Cranberry Sauce (whole sauce is eligible) Jello Jelly or Jam Kool-Aid Lemonade Limeade Sunny Delight Popcorn
Note: If you are serving 2 fruits or vegetables together, then you need another serving of a different fruit or vegetable. Here are some examples: Fruit cocktail counts as one fr/veg Lettuce and tomato on a sandwich count as one fr/veg Salad counts as one fr/veg. Vegetable soup counts as one fr/veg
The idea is that children become accustomed to seeing two separate servings on their plate—encouraging them to eat more fruits/vegetables.
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MEAT AND MEAT EQUIVALENTS
Meat, poultry, fish, cheese, eggs, peanut butteer, dried beans, peas, yogurt, nuts and seeds are all eligible meat and meat equivalents. Nuts and seedds will fulfill only one half of the meat requirement at meals and must be serrvved in combination with another meat equivalent at meals.
Combination foods: Any pre-prepared product containing more than the meat/meat equivalent is not eligible on the CACFP unless the label indicates the amount of meat equivalent availablle per serving. Some companies will supply this information if you call their customer service dept. We suggest that once you find a food product with that information available, stick with that brand. You have to be able to determine how much meat is in a product in order to be sure you are serving enough.
All beef franks (no fillers or Fish Sticks or fillets Red beans by- products) Garbanzo Beans Refried beans Baked Beans Hamburger Roast beef Bean Soup Ham Salmon Beef Homemade pot pies -- Sardines Black-eyed peas (with sufficient meat) Sausage Bologna Kidney beans Seeds: sesame, pumpkin, Cheese—(American, -- Lentils squash, sunflower cheddar, Mozzarella, Swiss, Lima Beans Shrimp Feta, Brie) Meatballs Split pea soup Cheese food, cheese spread Meatloaf Tuna (2oz=1oz. Meat equiv.) Navy Beans Turkey Chicken franks (no fillers or Nuts: almonds, brazil, Turkey ham by-products) cashew, macadamia, Turkey franks (no fillers or Corny Dogs-all beef pecans, pinyons, by-products) Cottage Cheese—2oz=1oz. pistachio,walnut, Veal --meat equivalent peanuts Yellow peas Eggs Peanut butter Yogurt-Plain or flavored Pinto beans
INELIGIBLE MEAT EQUIVALENTS
Bacon (it is a fat) Baby food meat sticks Frozen yogurt, yogurt bars, Chunky soup (fillers) yogurt covered fruits or Frozen Pot Pies Sizzlelean nuts, Boxed Macaroni & cheese Raviolis homemade yogurt Baby Food Dinners Tofu Baby foods w/tapioca Cheese product (Velveeta) 245
MILK AND MILK PRODUCTS
Eligible Milk and Milk Equivalents
Whole Milk—only ages 1-2 Reduced Fat -2%--only ages 1-2 Lowfat Milk -1% -all children Skim Milk—all children Flavored 1% or Skim Milk made with above types of milk.
Ineligible Milk and Milk Products
Carnation Canned Milk Powdered or instant milk Non-fat dry milk Eagle Brand milk Custard Pudding Hot Chocolate Mixes Ice cream, milkshakes Pudding Sherbert Yogurt (meat equivalent) Sour cream dips Whipped toppings Cream Half & Half
NO FOOD MADE WITH MILK MAY BE SUBSTITUTED FOR FLUID MILK
USDA recommends that children over the age of 2 drink skim or 1% milk. Whole milk should be served to children until the age of 2. Switch to skim after the age of 2—if the children develop a taste for skim milk, they will prefer it in adulthood.
25 Holidays, Field Trips and Other Unusual Claims
Nutriservice recognizes that home-based child care is often selected by parents because it offers options like small, manageable group field trips. The CACFP and Nutriservice allow meals served on field trips as long as the special requirements are met. There are other circumstances which you may claim meals served outside the usual 9-5 workday.
Suppers are allowed if pre-approved on your CACFP Application. Supper may start no earlier that 5pm, no later than 8pm.
Weekends are allowed if pre-approved on your CACFP Application. Nutriservice makes at least one unannounced visit during a weekend meal each year.
Field Trips are allowed. You may decide to eat restaurant food, which is not creditable on the CACFP, and just not claim the meal. If you pack a CACFP meal for the field trip, you may claim the meal as long as you have notified Nutriservice ahead of time. If you are out on a field trip when the program consultant comes to see a meal, that meal is not allowable if you did not notify us in advance that you would be out. Just call us or email us when you are planning your outings.
A substitute activity, such as Girl Scouting is not considered childcare and meals served are not eligible during these activities.
Meals received during home schooling would not qualify because childcare is not occurring. Meals received by home-schooled children during childcare (when home schooling is not in session) would qualify if the children would normally be eligible.
Holiday Meals MUST be approved in advance by Nutriservice. Parents must be working away from the childcare home. Each parent whose children attend a holiday meal must sign a Nutriservice Holiday Sign In sheet. Please ask your program consultant for a copy or call the Nutriservice office. Remember that CACFP is a way to help provide nutritious meals in childcare—not a way to pay for your family holiday meal.
Evening snacks are allowed if approved on your CACFP Application. Evening snacks must be completed by 9pm.
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INSTRUCTIONS FOR SIGN IN/SIGN OUT SHEET
1. Make copies of this master form. 2. Fill in complete date 3. Fill in child's first and last name 4. Time in should be actual time of arrival 5. Full parent signature required at time of arrival 6. Time out should be actual time of departure 7. Full parent signature required at time of departure 8. Sign in/Sign out sheets must be submitted at end of month with menus
Please note that incomplete information may result in meal disallowances.
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AUTHORIZATION AGREEMENT FOR DIRECT DEPOSITS (ACH CREDITS)
COMPANY NAME: Nutriservice, Inc.
I hereby authorize Nutriservice, Inc., hereinafter called Company, to initiate credit and, if necessary, debit entries and adjustments for any credit entries in error to my (select one)
Checking Account Savings Account indicated below, at the depository Financial Institution named below, and to credit or debit the same from such account. I acknowledge that the authority will remain in effect until I have cancelled it in writing and that the origination of ACH transactions to my (our ) account must comply with the provision of U.S. law.
Financial Institution______Branch______
City______State______Zip______
Routing Account Number______Number______
This authorization is to remain in full force and effect until Company has received written notification from me of its termination in such time and in such manner as to afford Company and Financial Institution a reasonable opportunity to act on it.
Printed Name______
Date______Signature______
Please attach a copy of a voided check to this form
Formula Waiverr
Family Childcare Provider’s Name:______
Baby’s Name:______Date of Birth:______
Parent’s Name:______I understand that under the policies of the USDA Child and Adult Care Food Program, my childcare provider is required to supply the iron-fortified infant formula of her choice. I prefer that my child receive a different iron-fortified infant formula, which I will supply.
The iron-fortified infant formula I will provide is:______
Parent signature:______Date:______
2306 Guthrie Rd. Suite 260-H Garland, TX 75043 972-203-9490 fax: 972-203-9429
Texas Department of Child and Adult Care Food Program Agriculture August 2011 Provider Application – Day Care Homes
See the Provider Application – Day Care Homes Instructions for information on the completion, submittal and maintenance of this form.
CONTRACTING ENTITY (CE) AND PROVIDER INFORMATION 1. Name of Contracting Entity 2. CE ID 3. Version
4. Provider Name 5. Provider ID
EFFECTIVE DATE 1. Requested Application Effective Date: LICENSE INFORMATION 2. Provider is: (check only one box) Licensed Registered Military Tribal 3. License/Registration Number: 4. Capacity: 5. License Effective Date: 6. License Expiration Date: PROVIDER INFORMATION 7. Provider: Salutation Provider: First Name Provider: Last Name
8. Date of Birth: 9. Email Address:
10. Phone (include area code) Extension Fax (include area code)
11. Alternate Provider ID: DAY CARE HOME LOCATION (Must be physical address; no P.O. Box) 12. Address 1 13. Address 2 14. City 15. State Zip+4 16. County
+ MAILING ADDRESS Mailing Address - Same as the Street Address? Yes No (If no, enter mailing address)
17. Mailing Address (Street or P.O. Box) – Address 1 18. Address 2 19. City 20. State Zip+4
+ ALTERNATE CONTACT INFORMATION (optional) 21. Salutation First Name: Last Name:
22. Email Address: 23. Phone (include area code) Extension Fax (include area code)
24. Alternate Contact Information – Address 1 25. Address 2 26. City A24. State Zip+4 + CACFP Provider Application – Day Care Homes Page 2/08-2011
TIERING 28. Provider Tier Level: (check only one box) Tier I Tier II
29. If Tier Level is Tier I, please complete the following information: The Provider is Tier I because: (check only one box) Area Eligible - School Area Eligible - Census Income Qualified Categorically Eligible
Census Code:
Tier I Status - Start Date: Tier I Status - End Date: 30. If the provider is Tier II, choose reimbursement option: (check only one box) Have CE attempt to identify all income and categorically eligible children enrolled and receive Tier I rates for those children identified Have CE attempt to identify only categorically eligible children enrolled and receive Tier I rates for those children identified Receive Tier II rates for all enrolled children
31. Number of children enrolled in program: Nonresident: Provider’s Own/Resident: Resident Foster:
SCHEDULE 32. A. Months of Operation (Check all that apply) All: Jan: Feb: Mar: Apr: May: Jun: Jul: Aug: Sep: Oct: Nov: Dec: B. Days of Operation (Check all that apply) Mon-Fri: Mon: Tue: Wed: Thu: Fri: Sat: Sun: Regular Schedule 33. Normal Hours of Child Care Operations: Time Open: Time Close: 34. Regular Meals: Meal Types First Shift Second Shift Breakfast Start Time: End Time: Start Time: End Time: AM Snack Start Time: End Time: Start Time: End Time: Lunch Start Time: End Time: Start Time: End Time: PM Snack Start Time: End Time: Start Time: End Time: Supper Start Time: End Time: Start Time: End Time: Evening Snack Start Time: End Time: Start Time: End Time: CACFP Provider Application – Day Care Homes Page 3/08-2011
Weekend Schedule 35. Normal Hours of Child Care Operations: Time Open: Time Close: 36. Weekend Meals: Meal Types First Shift Second Shift Breakfast Start Time: End Time: Start Time: End Time: AM Snack Start Time: End Time: Start Time: End Time: Lunch Start Time: End Time: Start Time: End Time: PM Snack Start Time: End Time: Start Time: End Time: Supper Start Time: End Time: Start Time: End Time: Evening Snack Start Time: End Time: Start Time: End Time: 37. Anticipated Closures: GENERAL QUESTIONS 38. How are meals prepared? (Check all that apply) A. Prepared on site B. Other
If Other, please explain:
39. Site will make meal counts and menu records available to the Contracting Entity by the following date of each month: 40. Date of Pre-Approval visit: 41. Has the provider ever been found guilty of committing fraud (including deferred adjudication)? Yes No If Yes, provide the date the sentence expired: SIGNATURE DATE ON AGREEMENT Signature Date of Provider(s) from Permanent Agreement with Sponsoring Organization: Signature Date of Contracting Entity Representative from Permanent Agreement with Sponsoring Organization:
CERTIFICATION
I hereby certify that neither the Contracting Entity nor its principals/authorized representatives is presently debarred, suspended, proposed for debarment, declared ineligible, disqualified, or voluntarily excluded from participation in this transaction by any Federal/State department or agency.
I certify under penalty of perjury that the information on these application forms is true and correct, and that I will immediately report to the Texas Department of Agriculture any changes that occur to the information submitted. I understand that this information is being given in connection with receipt of federal funds. The Texas Department of Agriculture may verify information; and the deliberate misrepresentation of information will subject me to prosecution under applicable federal and state criminal statutes.
On behalf of the Contracting Entity, I hereby agree to comply with all state and federal laws and regulations governing the Child Nutrition Programs administered by the Texas Department of Agriculture. In accordance with Federal law and U.S. Department of Agriculture policy, this Contracting Entity does not discriminate on the basis of race, color, national origin, sex, age or disability. I will ensure that all monthly claims for reimbursement are true and correct and that records are available to support these claims.
Signature – Day Care Home Provider Date
Signature – Authorized Representative of Contracting Entity Date
Name (please type or print) Title
Texas Department of Form H1607-P Agriculture Child & Adult Care Food Program September 2007 Day Care Home Provider Pre-Approval Visit
Sponsor Name: Program Number: NUTRISERVICE INC. TX 057-8094 Provider Name: Phone Number: ( ) Physical Address: (Street, City, Zip Code)
Date of pre-approval visit: Arrival time: Departure time: License/Registration Status: Licensed Home Registered Home Not currently Registered/Licensed Other Child and Adult Care Food Program (CACFP) status: Currently active (sponsor) Sponsor Name Previous participation (sponsor) Sponsor Name Never participated
Is the provider currently caring for children? Yes No If yes, how many children are in care? ______
Does this provider appear to be eligible to participate in the CACFP? Yes .Complete remainder of form. No. Stop and explain in comments section.
14. Program Areas Evaluated Check Comments a. Eligibility/Tier Determination List School And District:
b. Child Enrollment Left Forms:
c. Licensing/Registration Fax or mail upon receipt Requirements d. Daily Meal Count/Attendance/ Reviewed requirements Menu Records/Creditable Foods e. Monitoring Requirements 3 times a year
f. Provider Training Requirements 1 hour each year
g. Appeals Process In the hand book
h. Record Retention 3 years Recommendations i. Other: Handbook includes: CR, 2 Email Address: BFF, & WIC
15. Additional comments:
Provider Signature Date
Monitor Signature Date Monitor Name (print)
Texas Department of Form H1542 Agriculture September 2007 Child and Adult Care Food Program Permanent Agreement Between Sponsoring Organization and Day Care Home Provider(s)
Name of Sponsoring Organization Program No.
NUTRISERVICE, INC. TX – 057-8094 Address of Sponsoring Organization (Street, City, State, ZIP)
2306 GUTHRIE #260-H GARLAND, TX 75043 Name of Day Care Home Provider(s) Provider’s County Code
Physical Address of Day Care Home (Street, City, State, ZIP)
Mailing Address of Day Care Home Provider, if different from Day Care Home (Street, P.O. Box, City, State, ZIP)
Provider(s) Date of Birth (DD/MM/YYYY)
Agreement This permanent agreement specifies the rights and responsibilities of the above named sponsoring organization (Sponsor) and day care home provider (Provider) as participants in the Child and Adult Care Food Program (CACFP). By signing this permanent agreement, both parties are bound by its terms and conditions from its beginning effective date until terminated. The Sponsor may terminate the permanent agreement for cause, convenience or mutual consent; or solely by the Provider without cause or mutual consent. Rights and Responsibilities of the Sponsor The Sponsor agrees to: 1. Train the Provider according to CACFP requirements. 2. Provide technical assistance when problems are cited during monitoring visits, upon request from the provider and as needed, and scheduled at a time and place convenient to the Provider. 3. Provide CACFP record keeping forms to the Provider at no charge. 4. Disburse any reimbursement payments, including advance payments, for meals to the Provider within five working days of receipt of payment from Texas Department of Agriculture (TDA) for the corresponding claim period. 5. Make no charge whatsoever to the Provider for CACFP services. 6. Ensure that all meals are served to enrolled children without regard to race, color, national origin, sex, age or disability. 7. Ensure that all meals claimed for reimbursement are those served to children who are properly enrolled and in attendance at the meal service. 8. Ensure that all meals claimed meet CACFP requirements. 9. Claim reimbursement for no more than two meals and one snack, or one meal and two snacks, per child per day. 10. Ensure sponsoring organization staff who conduct announced or unannounced monitoring reviews show photo identification to demonstrate that they are employees of the Sponsor. 11. Conduct announced and unannounced monitoring reviews of the Provider’s food program operation according to CACFP requirements during the Provider’s normal hours of child care operation, including weekends, if applicable. 12. Submit Form H1537, Application Between Sponsoring Organization and Day Care Home, to TDA in a timely manner and any amendments on behalf of the Provider. 13. Ensure that the day care home maintains a current license or registration status. 14. Ensure that no person acting in any capacity on behalf of the Sponsor will enter any day care home when children are present if the person has been convicted of a felony or misdemeanor classified as an offense against the person or the family, or public indecency, or a felony violation of any statute intended to control the possession or distribution of a substance included in the Texas Controlled Substance Act (Article 4476-15, Vernon’s Texas Civil Statutes). 15. Notify the Provider in writing when terminating this permanent agreement to participate in the CACFP. The Sponsor will give 30 days notice in writing when terminating without mutual consent. If the health and safety of a child is at risk, the Sponsor may terminate the permanent agreement without prior notice. 16. Notify the Provider of his/her right to appeal any adverse action in accordance with CACFP requirements. 17. Immediately inform the health or licensing authority of any situation existing in day care homes that would threaten the health or safety of children in attendance. 18. Notify TIER II Providers of the choices available to them regarding: a. options for determining TIER I eligibility for enrolled children, and b. reimbursement methods. Form H1542 Page 2/09-2007
19. If requested by a TIER II Provider, distribute and collect income applications and determine if children enrolled in TIER II homes are income eligible/categorically eligible for TIER I meal reimbursements. 20. Maintain the confidentiality of income information collected from the households of children in TIER II homes. 21. Pay the full amount of reimbursement owed to the Provider based on the number of meals served and the number of children in each meal reimbursement TIER. 22. Respond to Provider inquiries within 24 hours of the date/time of receipt of the inquiry, in accordance with CACFP requirements. 23. Ensure policies and procedures do not exclude or limit participation, benefits or activities of a Provider on the basis of race, color, national origin, sex, age or disability. 24. Take reasonable steps to provide and ensure services and information, both orally and in writing, are available to Providers in appropriate languages other than English. 25. Accept final administrative responsibility for ensuring that Providers take reasonable steps to provide services and information, both orally and in writing, in appropriate languages other than English. Rights and Responsibilities of the Provider(s) The Provider(s) agree(s) to: 1. Record daily the: a. menu served to the children, b. number of meals, by type, served to each child, and c. number of enrolled children in attendance. 2. Claim meals served to children living in the home only if: a. the children are enrolled for child care and participating in the CACFP during the time of meal service, b. enrolled nonresident children are present and participating in the meal service, and c. Providers have completed and submitted a Child Nutrition Program Application or a Day Care Home Provider Application for Tier I Eligibility form to the Sponsor demonstrating that the Provider’s children are eligible for free or reduced-price meals. 3. Claim only meals actually served during approved meal service times to children who are enrolled in child care, in attendance and participating in the meal service. 4. Serve meals which meet the current CACFP requirements for the ages of the children to be served. 5. Ensure that food is prepared and served in amounts sufficient for each enrolled child to have one reimbursable meal at each meal service. 6. Notify the Sponsor immediately if there is any change in the meal service, including days, times and/or types of meals served. 7. Notify the Sponsor immediately of the names of any children added to or deleted from the enrollment for day care. 8. Receive mandatory CACFP training prior to Program participation and annually thereafter as required by TDA and the Sponsor. 9. Notify the Sponsor in advance whenever the Provider is planning to be out of the home during the meal service period. If this procedure is not followed and if an unannounced review is conducted when the children are not present in the day care home, claims for meals that would have been served during the unannounced review will be disallowed. 10. Allow representatives of the Sponsor, TDA, the United States Department of Agriculture, and other state and federal officials to enter the Provider’s home, announced and unannounced, to review CACFP operations and records during normal hours of child care operation. Individuals making such reviews must show photo identification of their employment with one of these entities. 11. Notify the Sponsor immediately if there is any change in the Provider’s child care licensing or registration status. 12. Serve meals to all children without regard to race, color, national origin, sex, age or disability. 13. Participate with one Sponsor at a time. 14. Authorize the Sponsor to apply for participation in the CACFP on behalf of the day care home. 15. Distribute a copy of the sponsoring organization’s notice to parents if instructed by the Provider’s sponsoring organization. 16. Participate in the CACFP with only one day care home (if licensed or registered to provide care in more than one day care home). 17. Obtain prior written approval from TDA before transferring to another Sponsor within the program year. Termination of this permanent agreement during the program year does not constitute approval to transfer to another Sponsor. If the Provider terminates this permanent agreement and wants to participate in the CACFP again during the same program year, the Provider may only participate with its current Sponsor unless the transfer is approved by TDA. Exception: Each year a Provider may transfer to a different Sponsor without TDA approval, if otherwise eligible to participate in the CACFP, by signing a permanent agreement with a new Sponsor between June 1 and September 30 to become effective on the following October 1. 18. Notify the Sponsor in writing if terminating this permanent agreement to participate in the CACFP.
Form H1542 Page 3/09-2007
Certification We, the undersigned, do hereby make and enter into this contract. By so doing, we do certify that the information contained in this document to be true and correct to the best of our knowledge and is provided for the purpose of obtaining federal financial assistance. We do mutually agree to comply with the CACFP federal regulations (7 CFR, Part 226, as amended), Uniform Federal Assistance Regulations (7 CFR, 3015, as amended), and state policies and procedures as issued and amended by TDA. The Provider does further agree to perform as described in its application for participation in the CACFP (including approved amendments to the application). We understand that the deliberate misrepresentation or withholding of information may result in prosecution under applicable state and federal statutes.
Effective from: until terminated.
Signature – Day Care Home Provider(s) Date
Signature – Sponsor Representative Date
For TDA Use Only
Approval –TDA Representative Date
THIS IS TO CERTIFY THAT
______
Has completed 2 hours training in CACFP/Child and Infant Nutrition.
This training has been modified to meet the requirements for the Texas Protective and
Regulatory Services for Registered Family and Group
Day Homes minimum Standards and the Texas Health and Human Services requi rements for the
Child and Adult Care Food Program.
Date:______
Nutriservice, Inc.______
October 2007
Building for the Future
This child care center/facility receives Federal cash assistance to serve healthy meals to your children. Good Nutrition today means a stronger tomorrow!
Meals served here must meet nutrition requirements established by USDA’s Child and Adult Care Food Program
Questions? Concerns? Call USDA at 1-800-795-3272
or
Food and Nutrition Division at 1-800-TELL-TDA (835-5832) or
Your child care center’s/facility’s contracting organization at
In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 or (202) 720- 6382 (TTY). USDA is an equal opportunity provider and employer. Octubre 2007
Nos preparamos para el futuro
Este centro de cuidado de niños recibe asistencia económica federal para servir comidas nutritivas a sus hijos. La Buena nutrición hoy significa un mañana más saludable.
Las comidas que se sirven aquí tienen que cumplir con los requisitos de nutrición establecidos por el Programa de Alimentos para Adultos y Niños del Departamento de Agricultura de los Estados Unidos (USDA).
¿Tiene preguntas o inquietudes? Comuíquese con el USDA al 1-800-795-3272
o
División de Alimentación y Nutrición al 1-800-TELL-TDA (835-5832) o
la organización que contrata al centro de cuidado de niños de su hijo al
Conforme a la ley federal y a la política del Departamento de Agricultura de Estados Unidos (USDA), se prohíbe a esta institución discriminar por raza, color, origen nacional, sexo, edad o discapacidad. Para presentar una queja por discriminación, escriba al USDA, Director, Office of Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410 ó llame al 1-800- 795-3272 o al 202-720-6382 (TTY). El USDA es un proveedor y empleador que ofrece igualdad de oportunidades.
CACFP MEAL BENEFIT INCOME ELIGIBILITY FORM (Child Care)
Part 1. All Household Members Name of Enrolled Child(ren): CHECK IF A FOSTER CHILD (THE LEGAL RESPONSIBILITY OF A WELFARE AGENCY OR COURT) * IF ALL CHILDREN LISTED BELOW Names of all household members ARE FOSTER CHILDREN, SKIP TO CHECK (First, Middle Initial, Last) PART 5 TO SIGN THIS FORM. IF NO INCOME
Part 2. Benefits: If any member of your household receives SNAP, TANF, or FDPIR, provide the name and case number for the person who receives benefits. If no one receives these benefits, skip to part 3. NAME:______CASE NUMBER: ______
Part 3. (Applies only to parents/guardians with children enrolled in a day care home) If any member of your household receives benefits listed on the enclosed List of Eligible Federal/State Funded Programs (H1660), provide the name of the program and case number: NAME: ______CASE NUMBER: ______Check here if no case number
Part 4. Total Household Gross Income—You must tell us how much and how often B. Gross income and how often it was received
A. Name 1. Earnings from work 2. Welfare, child support, 3. Pensions, retirement, 4. All Other Income (List only household members with before deductions alimony Social Security, SSI, VA income) benefits (Example) Jane Smith $200/weekly_____ $150/twice a month_ $100/monthly_____ $200/bi-monthly $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / Part 5. Signature and Last Four Digits of Social Security Number (Adult must sign) An adult household member must sign this form. If Part 4 is completed, the adult signing the form must also list the last four digits of his or her Social Security Number or mark the “I do not have a Social Security Number” box. (See Privacy Act Statement on the next page.)
I certify that all information on this form is true and that all income is reported. I understand that the center or day care home will get Federal funds based on the information I give. I understand that CACFP officials may verify the information. I understand that if I purposely give false information, the participant receiving meals may lose the meal benefits, and I may be prosecuted.
Sign here: ______Print name: ______
Date: ______
Address: ______Phone Number: ______
City:______State: ______Zip Code: ______
Last four digits of Social Security Number: _* _* _* - _* _* - ______ I do not have a Social Security Number
July 2011 CACFP Meal Benefit Income Eligibility Child Care Form Page 1 CACFP MEAL BENEFIT INCOME ELIGIBILITY FORM (Child Care)
Part 6. Participant’s ethnic and racial identities (optional) Mark one ethnic identity: Mark one or more racial identities: Hispanic or Latino Asian American Indian or Alaska Native Not Hispanic or Latino White Native Hawaiian or Other Pacific Islander Black or African American Part 7. Sharing Information With Other Programs: OPTIONAL The above information may be disclosed for the purpose of enrolling children in the Children’s Health Insurance Program (CHIP). Parents/guardians are not required to consent to such disclosure and electing not to allow disclosure will not adversely affect a child’s eligibility.
I do elect to allow my household information to be disclosed.
I do not elect to allow my household information to be disclosed.
Don’t fill out this part. This is for official use only. Annual Income Conversion: Weekly x 52, Every 2 Weeks x 26, Twice A Month x 24, Monthly x 12
Total Income: ______Per: Week, Every 2 Weeks, Twice A Month, Month, Year Household size: ______Categorical Eligibility: ___ Date Withdrawn: ______Eligibility: Free___ Reduced___ Denied___ Tier I_____ Tier II____ Reason: ______
Determining Official’s Signature: ______Date: ______
Confirming Official’s Signature: ______Date: ______
Follow-up Official’s Signature: ______Date:______
Privacy Act Statement: The Richard B. Russell National School Lunch Act requires the information on this application. You do not have to give the information, but if you do not, we cannot approve the participant for free or reduced price meals. You must include the last four digits of the Social Security Number of the adult household member who signs the application. The Social Security Number is not required when you apply on behalf of a foster child or you list a Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF) Program or Food Distribution Program on Indian Reservations (FDPIR) case number for the participant or other (FDPIR) identifier or when you indicate that the adult household member signing the application does not have a Social Security Number. We will use your information to determine if the participant is eligible for free or reduced price meals, and for administration and enforcement of the Program. Non-discrimination Statement: This explains what to do if you believe you have been treated unfairly. “In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.”
July 2011 CACFP Meal Benefit Income Eligibility Child Care Form Page 2 FORMULARIO DE CALIFICACIÓN POR INGRESOS PARA EL BENEFICIO DE COMIDAS DE CACPF (Cuidado para niños)
Parte 1. Todos los miembros del hogar Nombre del niño(s) inscrito(s): MARQUE SI ES UN HIJO DE CRIANZA (RESPONSABILIDAD LEGAL DE UNA AGENCIA DE ASISTENCIA SOCIAL O TRIBUNAL) * SI TODOS LOS NIÑOS QUE APARECEN ABAJO SON HIJOS DE MARQUE Nombre de todos los miembros del hogar CRIANZA, SÁLTESE A LA PARTE 5 SI NO HAY (Nombre, inicial de segundo nombre, apellido) Y FIRME ESTE FORMULARIO. INGRESOS
Parte 2. Beneficios: Si algún miembro de su hogar recibe SNAP, TANF, o FDPIR, dé el nombre y el número de caso de la persona que recibe beneficios. Si nadie recibe esos beneficios, pase directamente a la parte 3. NOMBRE______NÚMERO DE CASO: ______
Parte 3. (Se aplica únicamente a padres/ tutores con niños inscritos en una casa de guardería) Si algún miembro de su hogar recibe beneficios que aparecen en la Lista de programas que califican para recibir fondos federales/estatales (H1660), dé el nombre del programa y el número de caso. NOMBRE: ______NÚMERO DE CASO: ______Marque si no tiene número de caso
Parte 4. Ingreso bruto total de su hogar – Usted debe decirnos cuánto es y la frecuencia en que lo recibe B. Ingreso bruto y frecuencia en que lo recibe
1. Ganancias del 2. Asistencia pública, 4. Todo ingreso A. Nombre trabajo antes de manutención de niños, 3. Pensiones, jubilación, adicional (Ponga sólo los miembros del hogar deducciones pensión alimenticia Seguro Social, beneficios que tengan ingresos) de SSI, VA (Ejemplo) Jane Smith $200/semanales____ $150/dos veces por mes_ $100/mensuales____ $200/cada 2 meses $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ / $ /
Julio 2011 Calificación por Ingresos para el Beneficio de Comidas del CACFP Formulario de Cuidado de Niños Página 1 FORMULARIO DE CALIFICACIÓN POR INGRESOS PARA EL BENEFICIO DE COMIDAS DE CACPF (Cuidado para niños)
Parte 5. Firma y los cuatro últimos dígitos del número de Seguro Social (Un adulto debe firmar) Una persona adulta de este hogar debe firmar esta forma. Si se llena la Parte 4, el adulto que firma la forma debe además anotar los cuatro últimos dígitos de su número de Seguro Social o marcar la cajilla que dice: “Yo no tengo número de Seguro Social”. (Vea la Declaración del Acta de Privacidad en la próxima página.)
Yo certifico que toda la información en esta forma es verdadera y se ha reportado todos los ingresos. Yo entiendo que el centro o casa de guardería recibirá fondos Federales a base de la información que yo presento. Yo entiendo que los funcionarios de CACFP puedan verificar la información. Yo entiendo que si doy información que sé que es falsa, las personas que reciben las comidas pueden perder esos beneficios, y yo podría ser procesado legalmente.
Firme aquí: ______Nombre con letra de molde: ______
Fecha: ______
Dirección: ______Número de teléfono: ______
Ciudad:______Estado: ______Código Postal: ______
Cuatro últimos dígitos del Número del Seguro Social: ______- __ __ - ______ Yo no tengo Número de Seguro Social
Julio 2011 Calificación por Ingresos para el Beneficio de Comidas del CACFP Formulario de Cuidado de Niños Página 2 NON RESIDENTIAL CHILDREN. Nutriservice Inc 2306 Guthrie Suite 260-H Garland, TX 75043
Dear Parent/Guardian:
This letter is intended for parents or guardians of children enrolled at a family day care home. ______offers healthy meals to all enrolled children as part of our participation in the U.S. Department of Agriculture’s (USDA) Child and Adult Care Food Program (CACFP). The CACFP provides reimbursements for healthy meals and snacks served to children enrolled in child care. Please help us comply with the requirements of the CACFP by completing the attached Meal Benefit Income Eligibility Form. 1. Am I required to complete a Meal Benefit Income Eligibility Form in order for my child(ren) to receive CACFP Benefits? No, but if you choose to do so, your provider may receive a higher reimbursement for the meals served to your child. If you do complete the form, you have the option of returning it directly to your Provider or to the Provider’s Sponsor, Nutriservice Inc. If you would like to provide your form directly to the sponsor, return the completed form to: Nutriservice Inc. 2306 Guthrie Suite 260-H Garland, TX 75043 972-203-9490 ___ Initial here if you consent to allowing ______to collect your form and provide it to the Sponsor. ______will not review your form. 2. Do I need to fill out a Meal Benefit Form for each of my children in day care? You may complete and submit one CACFP Meal Benefit Income Eligibility Form for all children enrolled in child care in your household only if the children in child care are enrolled in the same home. We cannot approve a form that is not complete, so be sure to read the instructions carefully and fill out all required information. 3. Who qualifies for the higher reimbursement without providing income information? Your provider will receive a higher reimbursement for meals served to foster children and children in households getting Supplemental Nutrition Assistance Program (SNAP) (formerly Food Stamps), Temporary Assistance for Needy Families (TANF), or Food Distribution Program on Indian Reservations (FDPIR), or any of the programs listed on the enclosed Form H1660, List of Eligible Federal/State Funded Programs. Children in households participating in WIC also may qualify for the higher reimbursement. 4. Who qualifies for the higher reimbursement based on income? Your provider may receive a higher reimbursement for the meals served to your children if your household income is equal to or less than the amount indicated for your household size listed on the Income Chart, sent with this application. Children in households participating in WIC may be eligible for the higher reimbursement. 5. May I fill out a form if someone in my household is not a U.S. citizen? Yes. You or your children do not have to be U.S. citizens to qualify for meal benefits offered at the day care home. 6. Who should I include as members of my household? You must include everyone in your household (such as grandparents, other relatives, or friends who live with you) who shares income and expenses. You must include yourself and all children who live with you. You also may include any foster children living with you. 7. How do I report income information and changes in employment status? The income you report must be the total gross income listed by source for each household member received last month. If last month’s income does not accurately reflect your circumstances, you may provide a projection of your monthly income. If no significant change has occurred, you may use last month’s income as a basis to make this projection. If your household’s income is equal to or less than the amounts indicated for your household’s size on the attached Income Chart, the family day care home will receive a higher level of reimbursement. Once properly approved for the higher reimbursement rate, whether through income or by providing a current SNAP, TANF, or FDPIR case number, you will remain eligible for those benefits for 12 months. You should, however, notify us if you or someone in your household becomes unemployed and the loss of income during the period of unemployment causes your household income to be within the eligibility standards. 8. What if my income is not always the same? List the amount that you normally get. For example, if you normally get $1000 each month, but you missed some work last month and only got $900, put down that you get $1000 per month. If you normally get overtime, include it, but not if you only get it sometimes. 9. What if I have foster children? Foster children that are under the legal responsibility of a foster care agency or court automatically qualify for the higher reimbursement. Any foster child in the household qualifies regardless of income. Households may include foster children on the Meal Benefit Form, but are not required to include payments received for the foster child as income. Households wishing to apply for such benefits for foster children can provide the Texas Department of Family and Protective Services Form 2085FC, Placement Authorization Foster Care/Residential Care, to their child’s caregiver or sponsor and do not need to complete the CACFP Meal Benefit Income Eligibility Form. 10. We are in the military, do we include our housing and supplemental allowances as income? If your housing is part of the Military Housing Privatization Initiative and you receive the Family Subsistence Supplemental Allowance, do not include these allowances as income. Also, in regard to deployed service members, only that portion of a deployed service member’s income made available by them or on their behalf to the household will be counted as income to the household. Combat Pay, including Deployment Extension Incentive Pay (DEIP) is also excluded and will not be counted as income to the household. All other allowances must be included in your gross income. In the operation of child feeding programs, no person will be discriminated against because of race, color, national origin, sex, age or disability. If you have other questions or need help, call 972-203-9490.
July 2011 CACFP Meal Benefit Income Eligibility Form Letter to Households - Tier II Day Care Homes
For Provider to qualify as Tier 1 by income & Nutriservice Inc. qualify to serve your own 2306 Guthrie Suite 260-H children. Garland, TX 75043
To qualify for Tier I reimbursement, or if you wish to receive reimbursement for meals served to your own children under the U.S. Department of Agriculture’s Child and Adult Care Food Program (CACFP), you must complete, sign and return to us the enclosed Meal Benefit Income Eligibility Form.
1. How do I qualify for the Tier I reimbursement for meals served to children enrolled in my home? You must either (a) live in an area that is eligible based on economic need as determined by school enrollment or census data, or (b) establish economic need through the information provided on the enclosed Meal Benefit Income Eligibility Form. 2. Who determines my eligibility as a Tier I day care home? Our office will determine your eligibility status. We will use the information you provide on the Meal Benefit Form. Make sure you complete and sign the form; report all household income (not just your family day care home business income); and provide appropriate records of your income. Return the completed form and other papers to: [at name, address, phone number]. 3. What kind of records should I submit with my Meal Benefit Form? If you operated a family day care home business last year, attach a copy of your most recent tax return, including Schedule C. If your recent tax return and Schedule C is no longer indicative of your income you may submit documentation of your current income and expenses. To do so, include payment statements for work and other forms of income. The papers you send must show the name of the person who received the income, the date it was received, how much was received, and how often it was received. 4. How do I get reimbursed for meals served to my own children? You are required by law to complete this form if you wish to claim meals served to your own children. Even if you live in an area identified as one of economic need, or you have already been classified as a Tier I home, you must complete this form. Our office may verify the income information you submit. 5. If I do not live in an area of economic need or don’t want to submit the Meal Benefit Form, what are my options for reimbursement? You will receive lower rates of reimbursement for meals served to children enrolled in your family day care home. 6. Will the information I give be verified? Maybe. We may ask you to send written proof to verify the information you submitted on the form. What if I disagree with the decision about the information I complete on this form? If your application is denied you have the right to appeal that decision and you will be given instructions for filing an appeal with your denial letter. 7. Who should I include as members of my household? You must include everyone in your household (such as grandparents, other relatives, or friends who live with you) who shares income and expenses. You must include yourself and all children who live with you. 8. How do I report income information and changes in employment status? The income you report must be the total gross income listed by source for each household member received last month. If last month’s income does not accurately reflect your circumstances, you may provide a projection of your monthly income. If no significant change has occurred, you may use last month’s income as a basis to make this projection. If your household’s income is equal to or less than the amounts indicated for your household’s size on the attached Income Chart, you will receive a higher level of reimbursement. Once properly approved for free or reduced price benefits, whether through income or proof of benefits as supported by a current Supplemental Nutrition Assistance Program (SNAP) (formerly Food Stamp), Temporary Assistance for Needy Families (TANF) or Food Distribution Program on Indian Reservations (FDPIR) case number, you will remain eligible for those benefits for a period not to exceed 12 months. You should, however, notify us if you or someone in your household becomes unemployed and the loss of income during the period of unemployment causes your household income to be within the eligibility standards. 9. May I fill out a form if someone in my household is not a U.S. citizen? Yes. You or your children do not have to be U.S. citizens. 10. What if I have foster children? Foster children that are under the legal responsibility of a foster care agency or court are eligible for free meals regardless of income, and providers will receive Tier I reimbursement for their meals. Providers wishing to apply for such benefits for foster children must provide the Texas Department of Family and Protective Services Form 2085FC, Placement Authorization Foster Care/Residential Care, to their sponsor and do not need to complete a separate CACFP Meal Benefit Income Eligibility Form for the foster child/children. Providers may include foster children on the Meal Benefit Form for their household if including them helps them qualify for Tier I reimbursement, but are not required to include payments received for the foster child as income. 11. We are in the military. Do we include our housing allowance as income? If your housing is part of the Military Housing Privatization Initiative and you receive the Family Subsistence Supplemental Allowance, do not include these allowances as income. Also, in regard to deployed service members, only that portion of a deployed service member’s income made available by them or on their behalf to the household will be counted as income to the household. Combat Pay, including Deployment Extension Incentive Pay (DEIP) is also excluded and will not be counted as income to the household. All other allowances must be included in your gross income.
In the operation of the CACFP, no person will be discriminated against because of race, color, national origin, sex, age or disability. If you have other questions or need help, call 972-203-9490
Sincerely, Sharon Ray July 2011 CACFP Meal Benefit Income Eligibility Form Letter to Provider – Tier I or Provider’s Own Children