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Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21

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Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 भारत सरकार Government of India स्वास्थ्य सेवा महानिदेशालय Directorate General of Health Services स्वास्थ्य एवं पररवार कल्याण मंत्रालय Ministry of Health & Family Welfare ग मेनडकल कॉलेज एवं श्रीमती सुचेता कृपलािी अस्पतालﴂलेडी हनड Lady Hardinge Medical College & Smt. Sucheta Kriplani Hospital शहीद भगत नसंह मागग, िई नदल्ली – ११०००१ Shaheed Bhagat Singh Marg, New Delhi-110001 ३ नसतम्बर २०२० / 3rd September 2020 भंडार अिुभाग/Stores Section Tender Documents for Advertised Tender Enquiry for running rate contract of Kits, Chemicals & Reagents required for Lady Hardinge Medical College & Associated Hospitals New Delhi (Two Bid System) Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 Dated: 3rd September 2020 Amount of Bid Security: Rs. 2,00,000.00 (Rs. Two Lakh Only) Tender Fee: Rs. 0 (Can be downloaded from Central Public Procurement Portal or LHMC Website) CRITICAL DATES Start Date of Sale of Tender: 04/09/2020 11.00 AM to 1.30 PM and from 2.30 PM to 4.00 PM End Date of Sale of Tender: 12/10/2020 4.00 PM Start Date for Submission of Tender: 13/10/2020, 10.00 AM onwards, Time Schedule for Submission of Tender: 14/10/2020, upto 11.00 AM Time Schedule for Opening of Tender: 14/10/2020, 11.30 AM A. INSTRUCTIONS 1. LHMC & Associated Hospitals proposed to enter into a rate-contract (R/C) for the supply of Chemicals, Reagents & Kits valid for a period of 24 months from the date of opening of the Price Bid, can be extended for a period of 12 months or more on mutual consent on existing terms & conditions. 2. The rate-contract will be governed by the terms & conditions mentioned in this Tender Enquiry. No modifications / alterations / conditional offer proposed by the firm will be accepted. Bidders are, therefore, advised to submit rate-quotations only if the terms & conditions as prescribed by the 1 Page Page ग मेर्डकल कॉलेज एवं श्रीमती सुचेता कृपलानी अस्पताल, नई र्िल्ली – ११०००१ﴂलेडी हर्ड Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 Institution are acceptable to them in total and they fulfill all the eligibility- criteria. 3. The EMD (Earnest Money Deposit) of Rs. 2,00,000.00 (Rupees Two lakh only) shall be deposited through NTR Portal (Non-Tax Receipt) Government of India i.e. https://bharatkosh.gov.in & the Electronically Generated Receipt (dully verified by the Authorized Signatory of the firm) should be submitted along with the Technical Bids, without which the tender will be rejected. Any other form of EMD will not be accepted. The Earnest money deposit shall be valid for 36 months. The firms which are registered under MSME or Make in India will be exempted to deposit the EMD provision they have to submit necessary proof for the claim of their exemption, however these firms shall have to submit Performance Security if found responsive in the tender. The EMD deposited earlier, if any, will not be adjusted against this tender. 4. The Director, LHMC & Associated Hospitals, New Delhi reserves the right to reject any or all tenders including the lowest quotation without assigning any reasons whatsoever. The Director will also have the authority to accept tenders/offers in respect of any one or more of the items for which bidders may have quoted and his decision in this matter shall be final in every respect. The Director, LHMC & Associated Hospitals, New Delhi reserves the right to undergo for a parallel rate contract either by calling a separate tender or by procuring Chemicals, Reagents & Kits from the rate contract finalized by other hospitals/organization during the validity of tender without any intimation/assigning any reasons. 5. Tender is to be submitted in Two Bid System i.e. technical and price bid. Technical and Price bid are to be put up in separate envelop and both the sealed envelopes are to be put in one big envelop and sealed. 6. The tender opening will be held in the presence of representatives of Firms who intend to be present on the occasion in Convocation Hall, LHMC, near Director’s Office. In the event of above mentioned date being declared as holiday / closed day for the Stores Section, tender will be opened on the next working day at same time. The price bid of only technically qualified bidder will be opened. The date of opening of price bid will be communicated to qualified bidders only. B. BIDDER’S ELIGIBILITY: Firms intending to participate in the tender should fulfill the following conditions: 1. The bidder (Manufacturer or its Authorized Bidder) must be ISO Certified (Latest ISO Certification). The Authorized Bidder quoting on behalf of any 2 Page Page ग मेर्डकल कॉलेज एवं श्रीमती सुचेता कृपलानी अस्पताल, नई र्िल्ली – ११०००१ﴂलेडी हर्ड Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 manufacturer must assure that their manufacturer must be an ISO Certified Company. 2. The bidder (Manufacturer or Authorized Supplier) should have minimum average annual turnover of Rs.10 crores in the last 3 years. 3. The Tenders are to be submitted by the manufacturer or their Authorized Supplier/ importer only. In case a manufacturer, authorize a supplier, the manufacturer has to accept all the responsibility and liability for any lapse on the part of the supplier / distributor / stockiest as per the Authorization Format. An undertaking to this effect from the manufacturer will have to be submitted. Failure to submit such an undertaking will lead to rejection of tender. 4. The Authorized Bidder quoting on behalf of any manufacturer must assure that their manufacturer should be a licensed Manufacturer or Importer (for items- kits, chemicals & reagents etc. not manufactured in India). 5. Only those firms are eligible to participate who has neither been convicted nor any case pending against them on the date of opening of tender. 6. The firm who has been debarred or blacklisted from any Central / State Government/ PSU will not be considered. NOTE: The Hospital reserves the right to relax the eligibility criteria for getting better & healthy competition (in exceptional circumstances) and the decision in this regard shall be final and binding on all the bidders. C. DOCUMENTS TO BE SUBMITTED: Technical Bid should contain following self-attested documents in a separate sealed envelope: 1. Forwarding letter of the firm on the company’s letter-head in which check- list of the attached Self Attested photocopies of the original documents should be mentioned. 2. The EMD (Earnest Money Deposit) of Rs. 2,00,000.00 (Rupees Two lakh only) shall be deposited through NTR Portal (Non-Tax Receipt) Government of India i.e. https://bharatkosh.gov.in & the Electronically Generated Receipt (dully verified by the Authorized Signatory of the firm) should be submitted along with the Technical Bids, without which the tender will be rejected. Any other form of EMD will not be accepted. The Earnest money deposit shall be valid for 36 months. The firms which are registered under MSME or Make in India will be exempted to deposit the EMD provision they have to submit necessary proof for the claim of their 3 Page Page ग मेर्डकल कॉलेज एवं श्रीमती सुचेता कृपलानी अस्पताल, नई र्िल्ली – ११०००१ﴂलेडी हर्ड Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 exemption, however these firms shall have to submit Performance Security if found responsive in the tender. 3. Copies of latest ITRs for the last 3 years. 4. Copy of valid GSTIN registration certificate duly attested should be attached with the tender along with latest copies of returns / challans filed, which should not be more than 6 months’ old from the date of opening of Tender. 5. Dully issued statement in tabulated format of Annual Average Turnover in last 3 financial years must be attached with. The audited balance sheet for the last three financial years for manufacturing Chemicals, Reagents & Kits should be submitted. 6. Self-declaration on Rs. 10.00 Non-judicial stamp paper regarding Non- conviction certificate on the date of opening of tender. 7. An affidavit by the bidder on a Stamp paper of Rs.100/- that the firm has not been debarred or blacklisted by any Central Govt./State Govt. Institution/PSU, ever. If blacklisted or debarred anytime, then mention details. 8. Declaration/Undertaking regarding Lowest-rate certificate. 9. Undertaking as per the prescribed format. 10. Technical Bid strictly as per the prescribed format. 11. Individual signing the tenders or other documents connected with the contract must specify that he/she signs as: a) A sole proprietor of the firm or constituted attorney of such sole proprietor. b) A partner of the firm, if it be a partnership firm in which case he/she must have authority to refer to arbitration disputes concerning the business of the partnership/agreement or a power of attorney. c) Constituted attorney of the firm, if it is a company. d) In case of partnership firm, a copy of partnership agreement attested by a Notary Public should be furnished to the Institution, or affidavit on stamp paper of all the partners admitting execution of the partnership of the general power of attorney should be furnished. e) In case of partnership firms, where no authority to refer disputes concerning the business of partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. f) A person signing the tender form or any documents forming part of 4 the contract on behalf of another shall be deemed to warrant that he Page Page ग मेर्डकल कॉलेज एवं श्रीमती सुचेता कृपलानी अस्पताल, नई र्िल्ली – ११०००१ﴂलेडी हर्ड Tender Enquiry No: 8-61/Stores/LHMC/AT/2020-21 has authority to sign the same and, if on enquiry it appears that the person so signing had no authority to do so, the purchaser may without prejudice to other civil and criminal remedy cancel the contract and hold the signatory liable for all costs and damages.
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