Corporation of the City of Cambridge General Committee Meeting No. 02-20
Historic City Hall - 46 Dickson Street Tuesday, February 4, 2020 7:00 p.m. Special Council at 6:00 p.m. AGENDA
Meeting Called to Order
Disclosure of Pecuniary Interest
Presentations
1. Brooke Lambert, Director of Corporate Strategy, re: item 4, 2019 Year in Review
Delegations
1. Chuka Jr. Moneme, Paflor Developments Incorporated, re: Correspondence Item 1 – Opportunity of building a new Cambridge City Park
Consent Procedure
THAT all items listed under the heading of Consent Procedure for Tuesday, February 4, 2020, General Committee Agenda be adopted as recommended.
Items #
1. Arts and Culture Advisory Committee Minutes – November 14, 2020
2. Cultural Awards Advisory Committee Minutes – November 20, 2020
3. Economic Development Advisory Committee Minutes – December 11, 2019
5. Fire Tanker Truck (7557) Donation
6. Tait Street and Selkirk Street Reconstruction (T2019-82)
1 NOTE: General Committee Members, if you wish an item to be pulled from the Consent Agenda, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight's meeting to be dealt with separately by General Committee. You will also have the opportunity to pull an item at the Meeting.
Minutes of Advisory Committee Meetings
1. Arts and Culture Advisory Committee Minutes – PP. 5-8 November 14, 2019
Recommendation – THAT the Committee recommend to City Council:
THAT the minutes from the Arts and Culture Advisory Committee meeting held on November 14, 2019 be approved.
2. Cultural Awards Advisory Committee Minutes – PP. 9-14 November 20, 2020
Recommendation – THAT the Committee recommend to City Council:
THAT the minutes from the Cultural Awards Advisory Committee meeting held on November 20, 2019 be approved.
3. Economic Development Advisory Committee Minutes – PP. 15-18 December 11, 2019
Recommendation – THAT the Committee recommend to City Council:
THAT the minutes from the Economic Development Advisory Committee meeting held on December 11, 2019 be approved.
2 Consideration of Reports
Corporate Enterprise
4. 2019 Year in Review PP. 19-62
Recommendation – THAT the Committee recommend to City Council:
THAT Report 20-008(CRE) and the 2019 Year in Review be received for information.
Corporate Services
5. Fire Tanker Truck (7557) Donation PP. 63-68
Recommendation – THAT the Committee recommend to City Council:
THAT Report 20-029(CRS), re: Fire Tanker Truck (7557) Donation be received;
AND THAT Council authorizes the donation of the decommissioned Fire Tanker Truck (7557), as is, to Conestoga College for the purpose of a teaching aid.
6. Tait Street and Selkirk Street Reconstruction (T2019-82) PP. 69-76
Recommendation – THAT the Committee recommend to City Council:
THAT Report 20-030(CRS), re: Tait Street and Selkirk Street Reconstruction (T2019-82) be received;
AND THAT Council approve the transfers to/from Reserve Funds as outlined in the Financial Impact section of this report;
AND FURTHER THAT Council approve the award of Tender T2019-82 Tait Street and Selkirk Street Reconstruction to 410754 Ontario Limited o/a Sousa Concrete of Cambridge ON for the total tendered price of $2,863,643.57, including H.S.T., this being the lowest compliant bid received as outlined in Report 20-030(CRS).
3 Correspondence
1. Chuka Jr. Moneme, Paflor Developments Incorporated, PP. 77-78 re: Opportunity of building a new Cambridge City Park
Non-Jurisdictional Items
Notice of Motion
Committee Updates
Close of Meeting
4 Item #1 MINUTES
Corporation of the City of Cambridge Arts and Culture Advisory Committee No. 10-19 4:30 p.m. - Secord Room Secord Room November 14, 2019
Committee Members in Attendance: Owen Dick, Brian Riddell, Thomas Sandor, Bradley Southam, Nicholas Ermeta, Eldon Morris Regrets: Dylan Elliott, Anne Bordeleau, Peter Hunton, Sue Sturdy Staff Members in Attendance: Wanda Schaefer- Stilling (Supervisor of Recreation – Arts, Culture and Events), Cristina Hovey (Recording Secretary)
Meeting Called to Order
The meeting of the Arts and Culture Advisory Committee of the Corporation of the City of Cambridge was held in The Secord Room, City Hall, 50 Dickson Street, Cambridge, Ontario. Bradley Southam, Chair, welcomed everyone present and called the meeting to order at 4:35 p.m. and the meeting adjourned at 6:00 p.m.
Disclosure of Interest There was no disclosure of interest.
Approval of October 10, 2019 CACAC minutes Motion #1 Moved by: Brian Riddell Seconded by: Thomas Sandor THAT the CACAC minutes of Thursday October 10, 2019 be approved.
CARRIED
Terms of Reference: Discussion continued with regards to changing the composition of the Terms of Reference to include more members on to the committee from various groups for a better representation of artists and arts and culture supporters.
• Having members at large versus reserving seats on the Committee from certain organizations.
5 City of Cambridge – Arts and Culture Advisory Committee Thursday, October 10, 2019 Page 2
• Introducing the idea of “bringing a friend to ACAC day” allowing a greater exchange of ideas and bringing more voices to the table even if they have no voting rights.
• Send out invites to arts and culture groups in the Region to come and sit in our meetings to get a better understanding of how we can be a voice in the community. Guests attending the meetings would not have voting privileges.
• Putting an article in the newspaper welcoming community members who are interested in the arts and wanting to contribute to committee discussions.
• Wanda, Brad and Owen to draft a new Terms of Reference to include more members at large and bring to the next meeting.
• Should the meetings be held on another day of the week if Thursdays does not work for the majority.
Arts and Culture Master Plan There is money in the City budget for the Arts and Culture Master Plan in 2021. This budget would entail hiring a consultant to aid in the development of the Master Plan. The committee can decide what areas it would like the consultant to research and gather information from before drafting the Master Plan to present to Council.
Other Business: Nicholas Ermeta discussed some new developments coming to the Preston, Galt and Hespeler areas of Cambridge in the next few years and how the committee will have the opportunity to approach these developers to see how we can bring arts and culture into these areas. He noted that Council is very supportive of the Arts and is always willing to review future plans but that budgetary constraints are an issue. Wanda introduced a mural design by Stephanie Boutari who has showcased her work throughout Waterloo region. She will create a design along the outside steps that lead to the Centre for the Arts building. The project will be equally funded by the Arts Centre and the Arts Guild. A report to Council will soon be presented.
Motion #2 Moved by: Thomas Sandor Seconded by: Eldon Morris THAT the stair mural project commissioned by Cambridge Centre for the Arts is also supported by this committee.
Event Updates: Kick off of events for “Christmas in Cambridge” in December. www.christmasincambridge.ca Cambridge Symphony Orchestra - Masterworks concert at Tapestry Hall on November 16.
6 City of Cambridge – Arts and Culture Advisory Committee Thursday, October 10, 2019 Page 3
Production of “Elf” at the Hamilton Family Theatre in November and December. Meet the Author event at the Idea Exchange – Emma Donoghue – November 22. Mill Race has a free concert in May 2020. Brian Riddell has his art displayed at an exhibit in January at The Museum The Alarm show (Environmental) - Melting Ice and detail the effects of climate change on Iceland Glacier. The exhibit is up Jan 13 to April 30th 2020.
Close of Meeting Meeting adjourned at 6:00 p.m.
Next Meeting Thursday, January 9, 2020 Cambridge City Hall The Secord Room, 2nd Floor 4:30 p.m.
Chairperson Recording Secretary
7 8 Item #2
MINUTES Cultural Awards Committee Wednesday, November 20, 2019 7:00 p.m. Donaldson Room, Cambridge Centre for the Arts, 60 Dickson Street, Cambridge, Ontario
Committee Members in Attendance: Paige Corriveau (Chair), Bill Ashwell, Buddy Brennan, Greg Pautler
Staff Members in Attendance: Councillor Nicolas Ermeta, Nancy Movrin (staff liaison)
Regrets: Kellea Corriveau, Saiira Kilubi
Absent: Edwin Friest
Meeting Called to Order The regular meeting of the Cultural Awards Committee was held in the Donaldson Room, Cambridge Centre for the Arts. Paige Corriveau (Chair), called the meeting to order at 7:10p.m. The meeting adjourned at 8:29 p.m
Declarations of Pecuniary Interest: There were no declarations of pecuniary interest.
Approval of the Agenda
Moved by: Bill Ashwell Seconded by: Greg Pautler
THAT the meeting agenda items be approved as presented.
CARRIED
Approval of Cultural Awards Committee Minutes
Moved by: Bill Ashwell Seconded by: Greg Pautler
THAT the Cultural Awards Committee Minutes of October 23, 2019, be approved as presented.
CARRIED
Items of Correspondence
9 NIL
Treasurer’s Report
Moved by: Buddy Brennan Seconded by: Bill Ashwell
THAT an honorarium of $100.00 be paid to harpist Kyle Logue
CARRIED
Staff liaison to issue cheque request and mail thank you letter; Chairperson to forward address
Bursaries and Scholarships
Bursary
The Purpose of the Bernice Adams Bursary was reviewed: to provide assistance to deserving and qualified individuals to assist in their further development in the fields of: Visual Arts, Performing Arts, Music, and Communications/Literary Arts.
Assistance is provided to those who, for a minimum of three years prior to their application has been: 1) a resident of Cambridge, 2) employed in Cambridge, or 3) an associate member or student of a relevant group or school in Cambridge.
At the discretion of the Trustees, the financial assistance may be provided to a qualified individual: 1) to further the development of their talent, or 2) to represent the City of Cambridge at an out of town cultural activity.
It is intended that the amount requested by any applicant will not exceed ten percent of the annual interest incurred on the capital of the fund. The alteration of this amount is at the discretion the Trustees.
To be fair and offer assistance to as many candidates as possible, it is unlikely that applicants will receive bursaries in more than two successive years. The Trustees decisions regarding fund disbursements are final.
In 2016, Trustees established bursary awards of $500 each to be awarded to a minimum of two applicants per year
Bursary applicant Addison Women’s Choir
Moved by: Buddy Brennan Seconded by: Greg Pautler
10 THAT the Trustees not agree to this Bursary request.
CARRIED
Bursary applicant Carina Francioso
Moved by: Buddy Brennan Seconded by: Greg Pautler
THAT the Trustees agree to this request and award the applicant $500.
CARRIED
Bursary applicant Southwood Drama club
Moved by: Greg Pautler Seconded by: Bill Ashwell
THAT the Trustees not agree to this Bursary request.
One opposed
CARRIED
Staff liaison to issue a cheque request from the Trust Fund for the successful applicant and mail letters to unsuccessful applicants
Scholarships
Deadline March 31
Business Matters arising from Previous Minutes
B Brennan purchased three gift cards to give to the sound and stage volunteers; he will submi